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2017-09-11 Parks Board PacketCi 11, Cif SOUTHLAKE MEMORANDUM August 23, 2017 TO: Parks and Recreation Board Members FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Parks and Recreation Board Meeting — Monday, September 11, 2017 at 6:00 p.m. The regular Park Board meeting will begin immediately at 6:00 p.m. in Town Hall Council Chambers. Please advise staff if you are not able to attend this meeting (Icarpenter(a)ci.southlake.tx.us or 817.748.8184). Thank you. REGULAR AGENDA 1. Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Consent A. Approve minutes from the joint Southlake Parks Development Corporation and Parks and Recreation Board meeting held August 3, 2017 at 5:30 p.m. Please make any corrections to the minutes part of the motion for consideration. B. Approve minutes from the regular Parks and Recreation Board meeting held August 3, 2017 at 6:30 p.m. Please make any corrections to the minutes part of the motion for consideration. C. Absence of Parks and Recreation Board Members — The Board will consider the absence of Mitch Hill and Miguel Salinas from the August 3, 2017 meetings. A copy of the Attendance Report is in your packet. 3. Agenda Item No. 3. Public Forum This is the public's opportunity to address the Board about non -agenda items. During Public Forum, the Board will not discuss or take action on any item brought up at this time 4. Agenda Item No. 4. Discussion City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — September 11, 2017 Page 2 of 4 A. Athletic Associations Dashboard Reports — Dashboard reports are included in your packet for review prior to the meeting. Representatives from Southlake's youth athletic associations have been invited to the meeting to answer questions if needed, but will not make presentations. Athletic associations' presentations will be made at the February Park Board meeting. B. Parks & Recreation Update - This is a standing item on the agenda to allow staff to update the Board about current and future Parks & Recreation activities and events. A copy of report is included with your packet. Also included is a copy of the proposed 2018 fees as they relate to park amenities to be reviewed with the Board at this time. 5. Agenda Item 5. Consider A-C. Recommendation on Facilities Utilization Agreements with Dragon Youth Baseball Association (formerly the Southlake Baseball Association), Southlake Girls Softball Association and the Miracle League of Southlake — The purpose of agenda items A-C are to seek Park Board's recommendation on Facilities Utilization Agreements (FUA) with the baseball, girls' softball athletic associations and the Miracle League of Southlake respectively. The proposed FUAs are for two (2) year terms, January 1, 2018- December 31, 2019, and contain the same provisions previously approved by the Park Board and City Council in 2016. All FUAs include the approved "Policy for the Provision of Athletic Facilities" as Exhibit A attachment to the FUA. The Policy, which outlined in detail the association's scope of services and the City's obligations, was approved by City Council June 21, 2016. A copy of the proposed FUA for each of the individual associations is included in your packet for consideration. City Council will consider the FUAs at their November 7, 2017 meeting. D. Recommendation on Southlake Parks Development Corporation Matching Funds Request from Carillon HOA for Construction of a Dumpster Enclosure — This request is presented in conjunction with the following agenda item for a Carillon Dumpster Enclosure Site Plan. The SPDC matching funds request from Carillon Homeowners Association (HOA) is for an amount not to exceed $12,565 for the construction of a dumpster enclosure at Lake Carillon Park. The City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — September 11, 2017 Page 3 of 4 total cost of the enclosure is estimated at $25,130to be split 50/50 ($12,565 each) between Carillon HOA and SPDC. The construction contractor, Brick & Stone Master, has worked with the City staff and the City's waste services provider on requirements of the dumpster and enclosure. The Carillon HOA will maintain the dumpster and enclosure and have provided a letter confirming their commitment. Specifications concerning the enclosure location, size, elevations and masonry finishes will be provided during consideration of the Site Plan. If the request for SPDC matching funds is approved, the City will reimburse Carillon HOA for the approved amount not to exceed of $12,565. Funding is available in the SPDC Matching Funds budget. Staff has reviewed the request and recommends approval based on the request meeting the criteria of the SPDC Matching Funds Policy. A copy of the SPDC matching funds request application is included with your packet memo. E. Recommendation on Carillon Dumpster Enclosure Site Plan — Carillon HOA Board contacted the City regarding the need for a dumpster and corresponding enclosure at Lake Carillon Park. Carillon has contracted with Brick & Stone Master to complete the design and construction of the dumpster enclosure. Brick & Stone Master has worked with City staff and the City's waste services provider, Republic, on requirements of the dumpster and enclosure. The dumpster enclosure will be constructed of the same masonry materials used in the Lake Carillon Park area. The Carillon HOA willmaintain the dumpster and enclosure and has provided a letter confirming their ownership. Copies of the proposed dumpster enclosure location, elevations and masonry finishes are included in the packet for your review. A representative from Brick & Stone Master will be present at the meeting to respond to any questions from the Board. F. Recommendation on North Park Wall Ball Court Site Plan — A Site Plan for the wall ball court at North Park will be presented for Board recommendation at the meeting. A copy of the proposed Site Plan and support documentation is included in the packet memo. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — September 11, 2017 Page 4 of 4 WORK SESSION AGENDA 6. Discuss Amendments to the Southlake 2030 Parks, Recreation, Open Space/Community Facilities Master Plan A. Review Concept Plans and Recommendations for Parks, Recreation & Open Space • Skate Park OTHER ITEMS OF INTEREST 7. City Council Action — There were no parks and recreation -related action items considered by City Council at the August 15, 2017 meeting. City Council agendas are posted on the City's webpage 6pm the Friday preceding the City Council meeting. You may sign up to receive a copy of the agenda at "Notify Me" tab at.http://www.cityofsouthlake.com/iist.aspx. As always, we appreciate your commitment and service to the City. Chris Tribble STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, TX 76092 Chris Tribble, Director of Community Services, 817-748-8021,(ctribble(o).ci.southlake.tx.us) Cassie Tucker, Assistant to the Director, 817-748-8036, (ctucker(a�ci.southlake.tx.us) Candice Edmondson, Deputy Director of Community Services, 817-748-8311; cedmondson(a).ci.southlake.tx.us Kate Meacham, Deputy Director of Community Services, 817-748-8018;(kmeacham(a-).ci.southlake.tx.us) Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184;(Caraenter(a-)ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING Monday, September 11, 2017 6:00 p.m. LOCATION: Southlake Town Hall City Council Chambers 1400 Main Street Southlake, Texas 76092 REGULAR SESSION: 1. Call to Order 2. Consent A. Approve minutes from the joint Southlake Parks Development Corporation and Parks and Recreation Board meeting held August 3, 2017 B. Approve minutes from the regular Parks and Recreation Board meeting held August 14, 2017 C. Absence of Parks and Recreation Board members 3. Public Forum 4. Discussion A. Athletic Associations Dashboard Reports B. Parks & Recreation Update 5. Consider A. Recommendation on Facilities Utilization Agreement with Dragon Youth Baseball Association (formerly Southlake Baseball Association) B. Recommendation on Facilities Utilization Agreement with Southlake Girls Softball Association C. Recommendation on Facilities Utilization Agreement with Miracle League of Southlake D. Recommendation on Southlake Parks Development Corporation Matching Funds Request from Carillon HOA for Construction of a Dumpster Enclosure E. Recommendation on Carillon Dumpster Enclosure Site Plan F. Recommendation on North Park Wall Ball Court Site Plan City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date —September 11, 2017 Page 2 of 2 WORK SESSION: 6. Discuss Amendments to the Southlake 2030 Parks, Recreation, Open Space/Community Facilities Master Plan A. Review Concept Plans and Recommendations for Parks, Recreation & Open Space • Skate Park 7. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, September 8, 2017 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. - `* Carol Ann Borges, TRMC City Secretary C If you plan to attend this public meeting and have a dis ' ity t sp^ I needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable tions be made to assist you. City ofSouthlake Values: Integrity 1 Innovation ♦ Accountability ♦ Commitment to Excellence 1 Teamwork CITY OF SOUTHLAKE JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS & RECREATION BOARD MEETING MINUTES - August 3, 2017 LOCATION: Southlake Town Hall, Training Rooms 3C & 3D, 1400 Main Street, Southlake, Texas SPDC MEMBERS PRESENT: President Randy Williamson, Secretary Sherry Berman, and members John Huffman, Shawn McCaskill, Tamara McMillan, Shahid Shafi, and Tina Wasserman. PARKS BOARD MEMBERS PRESENT: Chair Tina Wasserman, Vice Chair Francis Scharli, Secretary Lori Palmer, and members Mike Pazera, Miquel Salinas, and Paul Venesky. PARKS BOARD MEMBER ABSENT: Mitch Hill STAFF PRESENT: Assistant City Manager Ben Thatcher, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director of Community Services Candice Edmondson, Assistant to the Director of Community Services Cassie Tucker, Administrative Assistant to Director of Community Services Linda Carpenter, and City Secretary Carol Borges. REGULAR AGENDA: i 4 M i1exel V 114 Z: SPDC President Randy Williamson called the SPDC meeting to order at 5:30pm. Parks Board Chair Tina Wasserman called the Parks Board meeting to order at 5:30pm. 2. CONSENT 2A. APPROVAL OF THE MINUTES FROM THE MAY 16, 2017 SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING (SPDC ACTION) APPROVED BY SPDC A motion was made to approve the minutes from the May 16, 2017 Southlake Parks Development Corporation meeting. Motion: Berman Second: McMillan Ayes: Berman, Huffman, McCaskill, McMillan, Wasserman, Williamson Approved: 6-0 (Shafi abstained as not on the Board at the time) Joint Southlake Parks Development Corporation and Parks & Recreation Board Minutes - August 3, 2017 2A - 1 Page 1 of 4 3. PUBLIC FORUM President Randy Williamson opened the public forum. There being no one wishing to speak, President Williamson closed the public forum. 4. CONSIDER: 4A. ELECTION OF OFFICERS FOR SOUTHLAKE PARKS DEVELOPMENT CORPORATION (SPDC ACTION) APPROVED BY SPDC A motion was made to appoint Randy Williamson as President, John Huffman as Vice President, and Sherry Berman as Secretary. Motion: McCaskill Second: Shafi Ayes: Berman, Huffman, McCaskill, McMillan, Shafi, Wasserman, Williamson Approved: 7-0 4B. SPDC RECOMMENDATION ON PROPOSED FY 2018 SPDC OPERATING BUDGET. PUBLIC HEARING (SPDC ACTION) Director of Community Services Chris Tribble presented Item 4B and answered questions from the Board. Chief Financial Officer Sharen Jackson also answered questions from the Board. President Randy Williamson opened the public forum. There being no one wishing to speak, President Williamson closed the public forum. APPROVED BY SPDC A motion was made to accept the FY 2018 SPDC Operating Budget as presented. Motion: Berman Second: Huffman & McMillan simultaneously Ayes: Berman, Huffman, McCaskill, McMillan, Shafi, Wasserman, Williamson Approved: 7-0 4C. SPDC AND PARK BOARD RECOMMENDATION ON PROPOSED FY 2018-2022 SPDC CAPITAL IMPROVEMENT PROGRAM AND FY 2018 SPDC CAPITAL BUDGET. PUBLIC HEARING (PARK BOARD AND SPDC ACTION) Director of Community Services Chris Tribble presented Item 4B and answered questions from the Boards. Chief Financial Officer Sharen Jackson also answered questions from the Boards, specifically with respect to fund sources. Joint Southlake Parks Development Corporation and Parks & Recreation Board Minutes - August 3, 2017 2A-2 Page 2of4 President Randy Williamson asked that staff present to the Boards, at a future meeting, the updated Parks Master Plan with the chart which maps out every open parcel of land for possible park and/or open space development. Member McCaskill suggested the BJNC Board create a list of priorities for future funding, which he can present at a later meeting. President Randy Williamson opened the public forum. There being no one wishing to speak, President Williamson closed the public forum. APPROVED BY SPDC & PB A motion was made to accept and approve staff recommendation on proposed FY 2018- 2022 SPDC Capital Improvement Program and FY 2018 SPDC Capital Budget. Motion: Huffman Second: Berman Ayes: Berman, Huffman, McCaskill, McMillan, Shafi, Wasserman, Williamson Approved: 7-0 A motion was made to approve staff recommendation on proposed FY 2018-2022 SPDC Capital Improvement Program and FY 2018 SPDC Capital Budget. Motion: Palmer Second: Salinas Ayes: Palmer, Pazera, Salinas, Scharli, Venesky, Wasserman Approved: 6-0 5. OTHER ITEMS FOR DISCUSSION Fy_WW'%14 *2 f-AI:':1=1 *01:41 Chief Financial Officer Sharen Jackson presented Item 5A and answered questions from the Boards. No action required. 5B. SPDC ATTENDANCE REPORT No discussion; no action required. 5C. PARKS & RECREATION BENCHMARK REPORT - THIS ITEM TAKEN OUT OF ORDER, AFTER ITEM 4A. Director of Community Services Chris Tribble introduced Item 5C and turned the presentation over to Assistant to the Director of Community Services Cassie Tucker who presented Item 5C. Both answered questions from the Boards. Discussion included future park and open space development, land preservation, and the changing mission of the two Boards. No action required. Joint Southlake Parks Development Corporation and Parks & Recreation Board Minutes - August 3, 2017 2A-3 Page 3 of 4 6. ADJOURNMENT SPDC President Randy Williamson adjourned the SPDC meeting to order at 6:43pm. Parks Board Chair Tina Wasserman called the Parks Board meeting to order at 6:43pm. MINUTES APPROVED BY PARKS BOARD ON THIS, THE DAY OF , 20 Tina Wasserman, Chair Southlake Parks & Recreation Board ATTEST: Chris Tribble, Director Community Services Department MINUTES APPROVED BY SPDC BOARD ON THIS, THE DAY OF 120 Randy Williamson, President Southlake Parks Development Corporation ATTEST: Carol Ann Borges, City Secretary Southlake Parks Development Corporation Liaison Joint Southlake Parks Development Corporation and Parks & Recreation Board Minutes - August 3, 2017 2A-4 Page 4 of 4 CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: AUGUST 14, 2017 LOCATION: Southlake Town Hall Council Chambers 1400 Main Street Southlake, Texas TIME: 6:30 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman, Vice Chair Frances Scharli, and Secretary Lori Palmer; and Board Members Mike Pazera, Paul Venesky PARKS AND RECREATION BOARD MEMBERS ABSENT: Mitch Hill and Miguel Salinas STAFF PRESENT: Director of Community Services Chris Tribble and Deputy Director of Community Services Candice Edmondson REGULAR AGENDA 1. CALL TO ORDER Chairman Tina Wasserman called the regular Parks and Recreation Board meeting to order at 6:00 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine and are enacted with one motion by the Board. 2A. APPROVAL OF THE MINUTES FROM THE AUGUST 3, 2017 REGULAR THE PARKS AND RECREATION BOARD MEETING 2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS The Board considered the Consent Agenda including the Minutes of the August 3, 2017 meeting and absence of Mitch Hill from the August meeting. There were no changes or corrections to the Minutes, and the absence was excused. APPROVED A motion was made to approve the Consent agenda as presented. Motion: Scharli Second: Pazera Ayes: Pazera, Palmer, Scharli, Venesky and Wasserman City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-1 Minutes of the August 14, 2017 at 6:30 p.m. Parks Board Meeting Page 2 of 4 Nays: None Abstain: None Vote: 5-0 3. PUBLIC FORUM Chairman Tina Wasserman opened public forum. There being no one to speak, Chairman Wasserman closed public forum. 4. CONSIDER 4A. RECOMMENDATION ON SPDC MATCHING FUNDS REQUEST FROM GSSA FOR SOCCER GOALS AT BOB JONES PARK Deputy Director Candice Edmondson presented the Item 4A and answered question from the Board. The matching funds request from Grapevine Southlake Soccer Association (GSSA) is a 100% match of $3,262.48 toward the purchase of twelve, 6.5 ft. x 18.5 ft. goals and four, 4 ft. x 6 ft. goals. The total cost for the sixteen goals is $13,049.92; however, only eight (8) goals will be used on Southlake fields, with the other eight (8) goals being used for fields in the City of Grapevine. Therefore, the matching funds request for Southlake is half ($6,524.96) of the total cost of the purchase. GSSA is requesting half the purchase price of $6,524.96 be split 50/50 ($3,262.48 each) between GSSA and SPDC. The Board requested the available balance amount in the SPDC Matching Funds Budget and a history of the matching funds projects for the previous five year period. Dax Martin, Grapevine Southlake Soccer Association, 507 San Juan Drive, Southlake, spoke about rotation of fields and distribution of the soccer goals between the City of Southlake fields and City of Grapevine fields. APPROVED A motion was made to recommend approval of SPDC Matching Funds request from GSSA for the purchase of soccer goals to be used at Bob Jones Park as presented. Motion: Salinas Second: Venesky Ayes: Pazera, Palmer, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 5-0 4B. RECOMMENDATION ON SOUTHLAKE TENNIS CENTER ENCLOSED COURTS Director Chris Tribble presented Item 4B and answered questions from the Board. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-2 Minutes of the August 14, 2017 at 6:30 p.m. Parks Board Meeting Page 3 of 4 The Site Plan is for two enclosed tennis courts at the Southlake Tennis Center, located at 450 West Southlake Boulevard in Bicentennial Park as part of the Phase 3 project. The Board discussed noise and heat mitigation efforts for the mechanical equipment area adjacent to the tennis courts; resurfacing of the two enclosed courts during the project and resurfacing of additional 4-5 courts during FY 2018; and the impact of construction of the enclosed courts to the surrounding area. APPROVED A motion was made to recommend approval of the Southlake Tennis Center Enclosed Courts as presented. Motion: Scharli Second: Venesky Ayes: Pazera, Palmer, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 5-0 5. DISCUSSION 5A. PARKS AND RECREATION UPDATE Director Chris Tribble reviewed a list of upcoming community events. The Park Board convened into the Executive Conference Room for the Work Session. WORK SESSION AGENDA 6. DISCUSS AMENDMENTS TO THE SOUTHLAKE 2030 PARKS, RECREATION, OPEN SPACE/COMMUNITY FACILITIES MASTER PLAN 6A. REVIEW/REVISE CONCEPT PLANS AND RECOMMENDATION FOR PARKS AND OPEN SPACE — MC PHERSON PARK The topic for the Work Session was McPherson Park. Frank Bliss, Cooper & Stebbins, was present during Work Session. 7. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 7:11 p.m. Motion: Scharli Second: Venesky City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-3 Minutes of the August 14, 2017 at 6:30 p.m. Parks Board Meeting Page 4 of 4 Ayes: Pazera, Palmer, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 6-0 Tina Wasserman, Chairman Parks & Recreation Board Chris Tribble, Director Community Services Dept. A recording of this meeting is available upon request from the Office of City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-4 Cily O SOUTH LADE MEMORANDUM September 7, 2017 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item Action Requested: Park Board consideration to excuse the absence of Park Board members Mitch Hill and Miguel Salinas from the Park Board meeting held August 14, 2017. Background Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004 provides a mechanism for consideration of absences of Board members from regular or special Park Board meetings. This item is listed as a standing item on meeting agendas. Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: Park Board approved the Absence Policy at the July 12, 2004 meeting. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: Attendance Log Staff Recommendation: Park Board excuse the absence of Park Board member Mitch Hill and Miguel Salinas from the Park Board meeting held August 14, 2017 City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2C-1 Park and Recreation Board Attendance Report 2017 Place Name 1/9/17 2/13/17 3/13/17 4/10/17 5/8/17 6/12/17 7110117 8/3117 8/14117 9111117 10/9/17 11/13/17 12/11/17 Individual Attendance Rate Hrs To Date o�ooseo©soo��o� o�©oseoosoo��o �aMeeting ��aa��a��-__- Attendance Rate (includes 11 11 5/8/17 Meeting included Work Session ref: PROS/CF Master Plan 8/3/17 Joint SPDC/Park Board meeting and regular meeting 2016 1 Miguel Salinas X v, 1 1 X Individual 75% Hrs To 10.5 2 Tina Wasserman v, v, ,, 100% 16 3 Frances Scharli 100% 16 4 Lori Palmer X 88% 13.5 5 Mitch Hill X 88% 15.5 6 Mike Pazera X V X 50% 2 7 Paul Venesky j X X X V X 50% 6.5 6 Chad Patton X 0% 0 Meeting Attendance Rate (includes substitutions) 100% 83% 0% 0% 100% 83% 0% 57% 86% 71% 71% 0% Total Hrs Per Month 1 1.5 1 2.5 1 0 1 0 1 2 1 2 1 0 1 5 1 1.5 1 0.5 1 1 1 0 1/11/16 Work Session held at 6pm, followed by regular meeting. 8/4/16 Joint CC/SPDC/Park Mtg, followed by Joint SPDC/Park Mtg and a regular Park Mtg. 6/21/16 City Council made appointments to Park Board. Average Monthly 1 2017 1 95% 1 In attendance x lNot in attendance, no substitute r Substitute in attendance Meeting Canceled Meeting Canceled due to no quorum -Change in Representative I Average Monthly Attendance Rate In attendance x Not in attendance, no substitute 1 Substitute in attendance • Vacant position Meeting Canceled Meeting Canceled due to no quorum 2C -2 DRAGON „T„F„DTgp« Dragon Youth Football Association (vEWJkGKM 450 ■ Non-residents 400 [dents a 350 300 a 250 `ci 200 — E 150 Z 100 50 0 Fall 2014 Fall 2015 Fall 2016 250 —# Practice Field Hours 216 Game Field Hours 3 200 O 2 U1 M m 150 v LL p 100 O1 J? E 46 Z 50 0 0 0 0 Fall 2014 Fall 2015 Fall 2016 10 ■ Number of Teams re 8 F F O `w 6 AM 4 9 E 7 2 2 0 Fall 2014 Fall 2015 Fall 2016 Participation by Age - Fall 2016 Participation by Gender- Fall 2016 BO% a% ■ Boys ■ Girls 6th Grade 70% Sth Grade 60% ■ K- Isf Grade N bL 4th Grade ■2nd Grade .3 rd Grade 50% C m ■ 4th Grade ■Sth Grade 40% W 3rd Grade U0 Q 30% :1632j% 2nd Grade 20% =7 10% K -1st Grade 0% 0 20 40 60 80 100 120 Tournaments Y Outside DYFA Tournaments outside Camps/Clinics Fall 2014 Fall 2015 0 0 0 0 0 1 Fall 2016 0 0 1 Total Average 0 0 0.00 0.00 1 0.33 User Fees Year User Fees Fall 2014 $ 240.00 Fall 2015 $ 408.00 Fall 2016 $ 1,260.00 Total Average $ $ 649.00 216.33 Total Participant Year Total Participants Yearly Difference Fall 2014 Fall 2015 20 34 0 14 Fall 2016 421 387 Total Average 475 358.33 0 0.00 Violations Year Spring Summer Fall Fall 2014 Fall 2015 0 0 0 0 0 0 Fall 2016 0 0 0 Total Average 0 0 0.00 0.00 0 O.G. Variations: Prior to 2016 reporting was only for participants/teams that utilized city facilities. 2016 Field Allocations: Bicentennial Park Open Space and Noble Oaks (offered Miracle Field and Bob Jones Amp.). 2017 Field Allocations: Noble Oaks (offered Bicentennial Park Open Space, Miracle Field, Bob Jones Amp. and Chesapeake Park). Upd-: en/mv 4A - 1 0 Grapevine-Southlake Soccer Association 1600 1505 • Non -Residents 1322 1413 1354 • Residents 1400 12]9 1218 o. 1200 1000 O 800 w w 600 s `O 400 687 y s 216 £ zoo z' 0 Spring 2015 Spring 2016 Spring 2017 Summer2015 Fa1120M Fa112015 Fa112016 2500 2150 �4 Practice Field Hours 2000 1980 2141 1980 1980 +p Game Field Hours O 7794 2 a 3500 W m 1000 v a 2 6ao Soo 449 247 z3z 0 0 Spring 2015 Spring 2016 Spring 2017 Summer 2015 Fall 2014 Fall 2015 Fall 2016 160 140 120 m 100 80 O 60 v a E 40 3 20 z 0 Spring 2015 Spring 2016 Spring 2017 Summer 2015 Fa112014 Fa112015 Fa112016 Participation by Age -Spring 2017 Participation by Gender -Spring 2027 aGirl, Roya 27-19yr 35 a3-0y. 70% • 5-6 yrs ■ 7-8 Yrs is 55 ■9.10 yrs 60% ■ 11-12yrs Isla yn IN • 13-14 yrs 50% ■ IS-16yrs 017-19 yrs 42% y ss ss I55 40% m N ?f0 vrs 226 30% a�0 Q E 7. n 96 20% -M 275 1 10% .M 72 O% 200 0 50 100 150 250 300 350 Camps, Clinics & Tournaments Outside Outside Year GSSF Tournaments Camps/Clinics 2015 1 0 0 2016 0 0 0 2017' 0 0 0 Total 1 0 0 Average 0.33 0.00 0.00 Variations: User Fees Year User Fees 2015 $16,388.00 2016 $15,672.00 2017" $7,488.00 Total $39,546.00 ,Aver ge $13,182.67 Total Participants Year Total Participants Yearly Difference 2015 2016 2017- 2,817 2,859 1,218 0 42 -1641 Total 6,994 Average 2298.00 Year Spring Summer Fall 2015 0 0 0 2016 0 0 0 2017- 0 0 0 Total 0 0 0 Average 0.00 0.00 0.00 4A-2 of Southlake Miracle League of Southlake M�IV of �6oulhlake 250 ■ Non -Residents 213 ■ Residents 198 200 177 a 152 no a 150 0 100 E Z 50 0 Spring 2016 Spring 2017 Fall 2015 Fall 2016 120 105 :8 Practice Field Hours 100 96 �8 Game Field Hours i 7 = 78 80 01 m 60 4 v 40 G! LL 20 7 0 Spring 2016 Spring 2017 Fall 2015 Fall 2016 18 16 £ 14 12 r10 O 8 ■ Recreation ■ Competitive 6 a .13 4 E 2 Z 0 Spring 2026 Spring 2017 Fall 2015 Fall 2016 Participation by Age - Spring 2017 Participation by Gender -Spring 2017 — 62 • Girls ■ gays B; 7 9 w h0 C R K w Q6-tz 90 3-s 2 0 10 20 30 40 50 60 70 80 90 100 Variations: Violations: Total Participants Total yearly year Participants Difference 2015 152 0 2016 375 223 2017" 213 -162 Total 740 0 Average 246.67 0.00 updated: 9nJ2017 Violations year Spring Summer Fall 2015 0 0 0 2016 0 0 0 2017* 0 0 0 Total 0 0 0 Average 0 0 0 4A-3 Southlake Girls Softball Association 300 ■ Non -Residents ■ Residents C 250 246 240 239 O 205 y n 200 202 181 C 41 z a d' a a E 300 3 Z s0 0 Spring 2015 Spring 2016 Spring 2017 Fall 2014 Fall 2015 Fall 2016 250 ■ Select Non- « 205 194 1g7 Residents y n 200 H C 166 158 182 ■ Select `o Residents o- 150 a E c- 100 z Z 50 0 Spring/Summer 2025 Spring/Summer 2016 Spring/Summer 2017 Fall 2014 Fall 2015 Fall 2016 2000 1530 U 1500--4-Game 1530 2530 1530 1530 1530 R Practice Field Hours Field Hours m :S 3 1000 711 765 --- O O v = 500 LL 0 0 0 0 Spring 2015 Spring 2016 Spring 2017 Summer 2015 Summer 2016 Summer 2017 Fall 2014 Fall 2015 Fall 2016 25 ■ Recreation 20 ■ Select O IS W 10 H &-MHW 3 Z 5 0-101 -Almho Spring 2015 Spring 2016 Spring 2017 Fall 2014 Fall 2015 Fa112016 Participation by Age - Spring 2017 3-4 yrs 16 and up 0 ■ 5-6 yrs • 7-e yrs 15-16, 0 • 9-10 Y. ■ 11-12 yrs 13-14yrs 23 • 13-14 yn ■ IS-I6 yrs C11.1E yrs 62 ■16 and Up m N 9-10 yrs 81 a y 42 s-s y 23 ssyrs 3 50 60 70 80 90 0 10 20 30 40 Camps, Clinics & Tournaments Year SGSA Outside Outside Tournaments Tournaments Clinics/Camps 2015 1 3 0 2016 1 4 0 2017* 2 3 0 Total 4 10 0 Average 1.33 3.33 0.00 User Fees Year 2015 $ User Fees 12,246.00 2016 $ 11,940.00 2017* $ 6,217.00 Total $ 30,403.00 Average $ 10,134.33 *YTD Total Participants Year Total yearly Participants Difference 2015 808 2016 800 -8 2017* 416 Total 2,024 0 Average 674.67 0.00 *YTD Violations Year Spring Summer Fall 2015 0 0 0 2016 0 0 0 2017* 0 0 0 Total 0 0 0 Average 0.00 0.00 0.00 *YTD I 1 I Dragon Youth Baseball Association 900 849 • Non-residents g00 717 n 700 • Residents A 600 a 0 Soo m a 400 406 443 w � 300 0 200 119 Il E � 300 Z 0 Spring 2015 Spring 2016 Spring 2017 Summer 201S Summer 2016 Summer 2017 1.112014 Fall 2015 Fall 2026 180 160 249 159 ■ Select Non- Residents Wrt 140 140 131 120 225 ■ Select lIO N C p a 100 Residents r 80 a E a 60 3 Z 40 20 0 Spring/Summer 201S Spring/Summer 2026 Spring/Summer 2017 Fall 2014 Fall 2015 Fall 2026 4000 3315 �4 Practice Field N 3000 Hours 2135 2200 2326 >^ 2000 �SGame Field Hours � 3 .O O = 3000 90p 1296 997 1298 1250 1080 0 0 0 350 300 0 Spring 2025 Spring 2016 Spring 2027 Summer 2025 Summer 2016 Summer 2017 Fall 2014 Fall 2015 Fall 2016 80 O 60 J] N E w ■ Recreation 40 . select Z 20 0 Spring 2025 Spring 2016 Spring 2027 Summer 2015 Summer 2016 Summer 2017 Fall 2024 Fall 2015 Fall 2026 Participation by Age - Spring 2017(Recreation) IS-ISU 29 13-1/U 64 11-22U 128 IOU 176 W m 91) 90 C m K BU 96 W Q]U 102 6U 88 SU 200 4U - 76 0 20 40 60 80 100 120 140 Camps, Clinics & Tournaments ide year sanroornen amss oot:ide oots Toumamen[s Camps/Clinics 2015 0 2 0 2016 1 1 1 2017* 1 2 1 Total 2 5 2 Average 1 2 1 *YTD User Fees Year User Fees 2015 $20,773.00 2016 $22,219.00 2017* $13,994.00 Total $56,986.00 Average $18,995.33 *YTD Total Participants Year Total Yearly Participants Difference 2015 1,574 2016 1,548 -26 2017* 1,243 -305 Total 4,365 Average 2,455.00 *YTD Violations Year Spring Summer Fall 2015 0 0 0 2016 0 0 0 2017* 3 0 0 Total 3 0 0 Average 1 0 0 YTD Violations: 1) Season schedule not submitted 2 weeks prior to start of season. 2) Game played on field 5 without one business day notice on 5/6. 3) Games played on field 3 & 4 without one business day notice 4A - 5 Southlake Carroll Lacrosse Association 500 469 Is Non -Residents 450 qOq 412 as Residents 400 O 366 —_ 350 a 300 297 250 `w £ 200 3 Z 150 162 100 50 0 Spring 2015 Spring 2016 Spring 2017 Fall 2014 Fall 2015 Fall 2016 1600 1480 1480 1480 1480 1480 1480 1400 :4 Practice Field Hours +g Game Field Hours 1200 + ox crone sage Hours 1000 3 2 800 01 m to 600 ue 400 W LL 200 22 12 0 Spring 2015 Spring 2016 Spring 2017 Fall 2014 Fall 2015 Fall 2016 30 ■Number of Teams 25 A 20 r O 15 a10 E 5 Z 0 Spring 201S Spring 2016 Spring 2017 Fall 2014 Fall 2015 Fall 2016 Participation by Age - Spring 2017 Participation by Gender -Spring 2027 Is Youth ■ High school 300 277 High School 250 7-8 Grade 2. 5-6 Grade 150 135 Soo 3-4 Grade 50 K-2 Grade 0 0% 5% 10% 15% 20% 25% 30% Girls Boys Camps, Clinics & Tournaments Outside Outside Year SCLF Tournaments Camps/Clinics Total 2 2 Average 0.67 0.67 2.33 User Fees Year 2015 2016 $ $ User Fees 8,007.00 9,267.00 2017* $ 5,259.00 Total $ 22,533.00 Average $ 7,511.00 JW Total Participants Year Total Yearly Participants Difference 2015 631 0 2016 701 70 2017* 412 -289 Total 1,744 0 Average 581.33 0.00 Violations Year Spring Summer Fall 2015 0 0 0 2016 0 0 0 2017* 3 0 0 Total 3 0 0 Average 1.00 0.00 0.00 *YTD *YTD *YTD Violations: 1) Season schedule not submitted 2 weeks prior to start of season. 2) Games played on field 2 without one business day notice on 5/6. 3) Spring payment received past two weeks after conclusion of season. I � � Community Events Schedule 2017 Name of Event Hosting Organization Type of Event Start Date End Date Times Location Cross Country Invitational CISD Cross Country Meetg 9-Sep 9-Sep 6:00a - 12:00p Bob Jones Park Kids Matter 5k Kids Matter 5k 9-Sep 9-Sep 7:00a-12:00p Bicentennial Park Masterworks- Community Band City of Southlake Concert 16-Sep 16-Sep 5:00 - 10:00p Rustin Pavilion Miracle League Opening Day Miracle League of Southlake Baseball 16-Sep 16-Sep TBD Bicentennial Park Butterfly Festival Kiwanis Festival 22-Sep 24-Sep All Day Rustin Pavilion Masterworks - The Boogies The City of Southlake Concert 23-Sep 23-Sep 5:00 - 10:00p The Marq Southlake National Night Out / Fire Prevention Week / Rotary Event City of Southlake Event 30-Sep 30-Sep 3:30 - 8:30p Rustin Pavilion Oktoberfest Southlake Chamber Festival 6-Oct 8-Oct All Day Town Square Cross Country District Meet CISD Cross Country Meetg 14-Oct 14-Oct 6:00a-12:00p Bob Jones Park Celebrate Southlake riTy—F-So—uT h I a ke Rededication & Festival 14-Oct 14-Oct 9:00a-2:00p Frank Edgar Cornish, IV Park Masterworks - Zac King City of Southlake Concert 15-Oct 15-Oct 2:00 - 11:00p Rustin Pavilion PKD Walk PKD 5k 21-Oct 21-Oct 7:00a - 12:00p Town Square Monster Mash City of Southlake Event 29-Oct 29-Oct 2:00 - 5:00p The Marq Southlake Masterworks - Space Rockers (in conjunction with Monster Mash) City of Southlake Concert 29-Oct 29-Oct 2:00 - 4:00p The Marq Southlake E,IAM 9/7/2017 Southlake Activity Center $60 resident Hourly fee to rent the Southlake Activity Center $72 non-resident (former Senior Center) Field Preparation $50 resident Flat rate for additional field preparation (i.e. move $60 non-resident goals, restripe, etc.) Bicentennial Park Playground Pavilion Liberty Park at Sheltonwood Pavilion Bob Jones Fishing Pavilion Rustin Park Pavilion Liberty Garden Pavilion Noble Oaks Pavilion, Royal & Annie Smith Pavilion, Lonesome Dove Pavilion $35 resident $45 non-resident $25 resident $30 non-resident $15 resident $20 non-resident Hourly fee to rent pavilions Hourly fee to rent pavilions Hourly fee to rent pavilions Court Usage $4 per resident Usage fee for Tennis Center courts (up to 2 hours) $5 per non-resident Enclosed Court Fee $24 resident Hourly fee to use the enclosed courts (must pay $28 non-resident court usage fee in addition) League Fee $4 with drilling Per person, per session fee for league play (teams $5 without drilling comprised of a minimum of 50% residents) Community Races $300 residents Application fee for community races hosted in the $360 non-residents Southlake parks system Event Monitor $30 Hourly fee for staff to monitor community events as requested Event Monitor (75+ people) $40 Hourly fee for staff to monitor community events with more than 75 attendees as requested Food Vendor Permit (events < 5,000) $100 Permit fee for food vendors providing food at events with less than 5,000 attendees Food Vendor Permit (events > 5,000) $150 Permit fee for food vendors providing food at events with more than 5,000 attendees Vendor Permit $50 Permit fee for vendors providing goods at community races, athletic activitiAP--t+c4 Traditions (1,11, or III) $ Traditions (I and II or II and III) $ Traditions (1- III) $ Club Lounge $ Legacy (1, 11, or III) $ Legacy (1-11 or II - III) $ Legacy (1-III) $ Studio $ Stage $ The Lounge (Senior) $ Aria Amphitheater $ Aria Amphitheater (Weather Back Up) $ Executive Boardroom $ Lobby (Flat Rental Fee) $ 300.00 $ 180.00 $ 300.00 $ 180.00 $ 300.00 300.00 $ 270.00 $ 450.00 $ 270.00 $ 450.00 300.00 $ 360.00 $ 600.00 $ 360.00 $ 600.00 100.00 $ 100.00 $ 160.00 $ 150.00 $ 150.00 100.00 $ 60.00 $ 60.00 $ 80.00 $ 80.00 100.00 $ 90.00 $ 90.00 $ 110.00 $ 110.00 100.00 $ 120.00 $ 120.00 $ 140.00 $ 140.00 100.00 $ 40.00 $ 40.00 $ 60.00 $ 60.00 100.00 $ 40.00 $ 40.00 $ 40.00 $ 40.00 100.00 $ 120.00 $ 120.00 $ 200.00 $ 200.00 300.00 $ 400.00 $ 650.00 $ 360.00 $ 360.00 300.00 N/A N/A $ 600.00 $ 600.00 100.00 N/A N/A $ 200.00 $ *B.Gi05 100.00 N/A N/A $ 500.00 $ 500.00 Aria Ceremony Rental Ballroom Ceremony Set Up Fee Extended Rental Penalty Fee u.,rT,o„day Rate Stage lighting Wash Room Perimeter Wash Bar Set Up Soft Drinks Coffee Iced Tea Bottled Water Hot Tea Packets Presentation Package Conference Phone Standard Flipchart Adhesive Flipchart Additional Microphone Laser Pointer Whiteboard and Markers Catering Kitchen Rental Fee China Rental 24 Hour Hold Service Charge $ 1,500.00 Fee for set-up of chairs, aisle runner, etc. for ceremonies held at Aria $ 600.00 Fee for set-up of chairs, tables, etc. for ceremonies held in Traditions Ballroom $ 300.00 Fee for rentals exceeding contracted rental time by more than 1 hour 3o@-Go Eliminate holiday rate which was applied to hourly/premium rate $ 4-0QQ-.^0 Eliminate New Year's Eve Rate which was applied to hourly/premium rate $ 15g. Eliminate stage lighting wash which is included in room perimeter wash $ 300.00 Fee to add perimeter up lighting to any room $ 200.00 Fee for set up bar stations including glassware $ 1.00 Price per soft drink $ 48.00 Price per gallon $ 24.00 Price per gallon $ 2.00 Price per bottle t - Complimentary $ 250.00 Fee for use of podiu $ 50.00 Fee for use of conference phone $ 35.00 Fee for use of standard flipchart $ 45.00 Fee for use of adhesive flipchart $ 50.00 Fee for additional microphones $ 20.00 Fee for laser pointer $ 35.00 Fee for use of whiteboard and markers $ 500.00 Flat fee for use of catering kitchen $ 250.00 Flat fee for use of Legends Hall's china place settings $ 500.00 Flat fee to hold Legacy Meeting Rooms or Traditions Ballroom overnight $ 250.00 Flat fee to hold Club Lounge or Studio overnight 15% Applied to all items except room rental fees Daily Youth (3 —15 years old) Adult (16 — 64 years old) $9 N/A $7 $12 N/A $10 Senior (65+ years old) $9 Family N/A *Military Discount —10% on above eligible fee. Taxes included in all fees. N/A N/A $7 N/A $7 $10 $7 N/A $7 $7 $7 N/A Omm Monthly Youth (3 — 15 years old) $40 N/A $36 $36 Adult (16 — 64 years old) $50 $47 $45 $45 Senior (65+ years old) $40 $38 $36 $36 Family $110 $105 $99 $99 Annual (5% Discount from 12-months) Youth (3 — 15 years old) Adult (16 — 64 years old) Senior (65+ years old) $456 N/A $410 $570 $536 $513 $456 $433 $410 Family $1254 $1197 *Military Discount —10% on above eligible fee. Taxes included in all fees. $1129 $410 $513 $410 410m@ Non -Member $0 / $5 Drop -In Childcare Fee Fee per visit for Non -Members. Two hour limit and caregiver must remain in facility. $5 / $0 Membership Replacement Card Fee Per card fee for lost membership cards. $10 / $0 Membership Freeze Fee Fee per month for up to (3) months for Annual Memberships. $50 / $0 Membership Service Fee Fee per occurrence for Annual Membership cancellations or Annual Membership transfers. Member/ Non -Member (Fee per hour) $35 / $42 % Basketball Court $200 / $240 Entire Gymnasium Exclusive Use — 2 hour minimum $90 / $108 Indoor Turf $75 / $90 Outdoor Turf $15 / $18 Outdoor Turf Lights Per hour fee in addition to Outdoor Turf Fee $12 / $15 Personal Fitness Studio Per % hour w/ paid admission $26 / $32 Small Group Fitness Studio Per % hour w/ paid admission $100 / $120 Medium Group Fitness Studio $150 / $180 Large Group Fitness Studio $250 / $300 Leisure Pool Exclusive Use — 2 hour mini muWB _ 10 $12 / $15 Lap Lane in Leisure Pool Per % hour w/ paid admission w/ Use Agreement Member/ Non -Member (Fee per Hour) $40 / $48 Outdoor Cabana $120 / $144 Outdoor Patio $50 / $60 Party Room $50 / $60 Classroom $1,500 / $1,800 Champions Club Rental $5,000 / $6,000 Champions Club Lock -In $300 / $360 Indoor Playground $15 / $18 Full Locker $10 / $12 % Locker 2 hour flat rate w/ paid admission Exclusive Use — 2 hour minimum w/ paid admission for Aquatic Party Rooms Exclusive Use — 2 hour minimum (Leisure Pool Additional) Exclusive Use — Flat Rate from 8:OOp — 8:OOa Includes 2 hours of Leisure Pool Exclusive Use — No minimum Monthly Locker Rental Fee Monthly Locker Rental Fee 4B - 11 Member/ Non -Member (Fee per Hour) $215 / $258 Party Package — Basic 2-hour room rental, attendant, cake, food, paper products, goodie bags, gift, 16 daily admissions $255 / $306 Party Package — Standard $275 / $330 Party Package — Select $385 / $462 Party Package — Premium $25 Rental Deposit $50 Rental Deposit $300 Rental Deposit Basic Package + themed paper products and cake Standard Package + (1) add -on (i.e. nerf guns, soccer, etc.) Select Package + (1) premium item (bounce house, etc.) Locker Rentals Excludes: Personal and Small Fitness Studios, Outdoor Cabanas or Party Packages Leisure Pool or Entire Gymnasium $500 Rental Deposit Champions Club Rental or Champ�sLock-In Rentals that are designated as exclusive use of a public space are limited to after the hours of the designated space or with approval from Director of Community Services or their designee. Traditions (1,11, or III) $ Traditions (I and II or II and III) $ Traditions (1- III) $ Club Lounge $ Legacy (1, 11, or III) $ Legacy (1-11 or II - III) $ Legacy (1-III) $ Studio $ Stage $ The Lounge (Senior) $ Aria Amphitheater $ Aria Amphitheater (Weather Back Up) $ Executive Boardroom $ Lobby (Flat Rental Fee) $ 300.00 $ 180.00 $ 300.00 $ 180.00 $ 300.00 300.00 $ 270.00 $ 450.00 $ 270.00 $ 450.00 300.00 $ 360.00 $ 600.00 $ 360.00 $ 600.00 100.00 $ 100.00 $ 160.00 $ 150.00 $ 150.00 100.00 $ 60.00 $ 60.00 $ 80.00 $ 80.00 100.00 $ 90.00 $ 90.00 $ 110.00 $ 110.00 100.00 $ 120.00 $ 120.00 $ 140.00 $ 140.00 100.00 $ 40.00 $ 40.00 $ 60.00 $ 60.00 100.00 $ 40.00 $ 40.00 $ 40.00 $ 40.00 100.00 $ 120.00 $ 120.00 $ 200.00 $ 200.00 300.00 $ 400.00 $ 650.00 $ 360.00 $ 360.00 300.00 N/A N/A $ 600.00 $ 600.00 100.00 N/A N/A $ 200.00 $ 4B0O•43 100.00 N/A N/A $ 500.00 $ 500.00 Aria Ceremony Rental Ballroom Ceremony Set Up Fee Extended Rental Penalty Fee u.,rT,o„day Rate Stage Lighting Wash Room Perimeter Wash Bar Set Up Soft Drinks Coffee Iced Tea Bottled Water Hot Tea Packets Presentation Package Conference Phone Standard Flipchart Adhesive Flipchart Additional Microphone Laser Pointer Whiteboard and Markers Catering Kitchen Rental Fee China Rental 24 Hour Hold Service Charge $ 1,500.00 Fee for set-up of chairs, aisle runner, etc. for ceremonies held at Aria $ 600.00 Fee for set-up of chairs, tables, etc. for ceremonies held in Traditions Ballroom $ 300.00 Fee for rentals exceeding contracted rental time by more than 1 hour 3o@-Go Eliminate holiday rate which was applied to hourly/premium rate $ 4-0QQ-.^0 Eliminate New Year's Eve Rate which was applied to hourly/premium rate $ 15g. Eliminate stage lighting wash which is included in room perimeter wash $ 300.00 Fee to add perimeter up lighting to any room $ 200.00 Fee for set up bar stations including glassware $ 1.00 Price per soft drink $ 48.00 Price per gallon $ 24.00 Price per gallon $ 2.00 Price per bottle t - Complimentary $ 250.00 Fee for use of podiu $ 50.00 Fee for use of conference phone $ 35.00 Fee for use of standard flipchart $ 45.00 Fee for use of adhesive flipchart $ 50.00 Fee for additional microphones $ 20.00 Fee for laser pointer $ 35.00 Fee for use of whiteboard and markers $ 500.00 Flat fee for use of catering kitchen $ 250.00 Flat fee for use of Legends Hall's china place settings $ 500.00 Flat fee to hold Legacy Meeting Rooms or Traditions Ballroom overnight 4B 14 $ 250.00 Flat fee to hold Club Lounge or Studio overnight 15% Applied to all items except room rental fees Daily Youth (3 —15 years old) Adult (16 — 64 years old) $9 N/A $7 $12 N/A $10 Senior (65+ years old) $9 Family N/A *Military Discount —10% on above eligible fee. Taxes included in all fees. N/A N/A $7 N/A $7 $10 $7 N/A $7 $7 $7 N/A 4B-15 Monthly Youth (3 — 15 years old) $40 N/A $36 $36 Adult (16 — 64 years old) $50 $47 $45 $45 Senior (65+ years old) $40 $38 $36 $36 Family $110 $105 $99 $99 Annual (5% Discount from 12-months) Youth (3 — 15 years old) Adult (16 — 64 years old) Senior (65+ years old) $456 N/A $410 $570 $536 $513 $456 $433 $410 Family $1254 $1197 *Military Discount —10% on above eligible fee. Taxes included in all fees. $1129 $410 $513 $410 Non -Member $0 / $5 Drop -In Childcare Fee Fee per visit for Non -Members. Two hour limit and caregiver must remain in facility. $5 / $0 Membership Replacement Card Fee Per card fee for lost membership cards. $10 / $0 Membership Freeze Fee Fee per month for up to (3) months for Annual Memberships. $50 / $0 Membership Service Fee Fee per occurrence for Annual Membership cancellations or Annual Membership transfers. 4B-17 Member/ Non -Member (Fee per hour) $35 / $42 % Basketball Court $200 / $240 Entire Gymnasium Exclusive Use — 2 hour minimum $90 / $108 Indoor Turf $75 / $90 Outdoor Turf $15 / $18 Outdoor Turf Lights Per hour fee in addition to Outdoor Turf Fee $12 / $15 Personal Fitness Studio Per % hour w/ paid admission $26 / $32 Small Group Fitness Studio Per % hour w/ paid admission $100 / $120 Medium Group Fitness Studio $150 / $180 Large Group Fitness Studio $250 / $300 Leisure Pool Exclusive Use — 2 hour mini muWB _ 18 $12 / $15 Lap Lane in Leisure Pool Per % hour w/ paid admission w/ Use Agreement Member/ Non -Member (Fee per Hour) $40 / $48 Outdoor Cabana $120 / $144 Outdoor Patio $50 / $60 Party Room $50 / $60 Classroom $1,500 / $1,800 Champions Club Rental $5,000 / $6,000 Champions Club Lock -In $300 / $360 Indoor Playground $15 / $18 Full Locker $10 / $12 % Locker 2 hour flat rate w/ paid admission Exclusive Use — 2 hour minimum w/ paid admission for Aquatic Party Rooms Exclusive Use — 2 hour minimum (Leisure Pool Additional) Exclusive Use — Flat Rate from 8:OOp — 8:OOa Includes 2 hours of Leisure Pool Exclusive Use — No minimum Monthly Locker Rental Fee Monthly Locker Rental Fee 4B - 19 Member/ Non -Member (Fee per Hour) $215 / $258 Party Package — Basic 2-hour room rental, attendant, cake, food, paper products, goodie bags, gift, 16 daily admissions $255 / $306 Party Package — Standard $275 / $330 Party Package — Select $385 / $462 Party Package — Premium $25 Rental Deposit $50 Rental Deposit $300 Rental Deposit Basic Package + themed paper products and cake Standard Package + (1) add -on (i.e. nerf guns, soccer, etc.) Select Package + (1) premium item (bounce house, etc.) Locker Rentals Excludes: Personal and Small Fitness Studios, Outdoor Cabanas or Party Packages Leisure Pool or Entire Gymnasium $500 Rental Deposit Champions Club Rental or Champ�s_19Q Lock -In Rentals that are designated as exclusive use of a public space are limited to after the hours of the designated space or with approval from Director of Community Services or their designee. CITY 'Fi u LAKE MEMORANDUM September 7, 2017 TO: Parks and Recreation Board FROM: Candice Edmondson, Deputy Director of Community Services SUBJECT: Recommendation on Facilities Utilization Agreement with Dragon Youth Baseball Action Requested: Parks Board recommendation on Facilities Utilization Agreement with Dragon Youth Baseball (formerly Southlake Baseball Association). Background Information: Each year the City partners with several athletic associations to provide youth athletic programming to the Southlake community. The Dragon Youth Baseball is the City's current provider of baseball programs in Southlake. The proposed Facilities Utilization Agreement (FUA) with Dragon Youth Baseball provides athletic fields to the association from January 1, 2018 — December 31, 2019. The current FUA will expire December 31, 2017. The proposed FUA is the same agreement previously approved by City Council on September 20, 2016, which included the "Policy for Provision of Athletic Facilities." There are no changes recommended for the 2018-2019 FUA. A copy of the proposed FUA with Dragon Youth Baseball is attached for your consideration. Financial Considerations: The Dragon Youth Baseball will pay field maintenance fees of $12.00 per resident per season and $17.00 per non- resident per season to assist the City with offsetting a portion of the maintenance and operations costs. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to collaborate with select partners to implement service solutions. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5A -1 Parks and Recreation Board Meeting Date — September 11, 2017 Page 2of2 Citizen Input/ Board Review: Preseason communication with Dragon Youth Baseball representatives to allocate requested fields per program needs Parks Board recommendation September 11, 2017 City Council consideration October 17, 2017 Legal Review: The Agreement was previously reviewed by the City Attorney and approved by City Council. Alternatives: Alternatives include: ■ Recommendation to approve Agreement as presented ■ Recommendation to approve Agreement with input as desired ■ Recommendation not to approve Agreement Attachments: Proposed FUA with Dragon Youth Baseball Association Staff Recommendation: Park Board recommendation to approve the Facilities Utilization Agreement with Dragon Youth Baseball for January 1, 2018 — December 31, 2019 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5A -2 CITY OF SOUTHLAKE PARKS FACILITIES UTILIZATION AGREEMENT THE STATE OF TEXAS § COUNTY OF TARRANT § The parties to this Agreement are the City of Southlake, Texas, herein called "CITY," and the Dragon Youth Baseball, formerly the Southlake Baseball Association, herein called "ASSOCIATION." WHEREAS, the CITY owns, operates, and maintains certain athletic facilities for the recreation, use, benefit, and enjoyment of its residents and the general public; and WHEREAS, the ASSOCIATION desires to lease (or utilize) the CITY'S athletic facilities to provide a youth baseball program in accordance with the terms and conditions of this Agreement, NOW, THEREFORE, IN CONSIDERATION of the covenants and agreements hereinafter contained and subject to the terms and conditions hereinafter stated, the parties hereto do mutually agree as follows: SECTION 1 SCOPE OF SERVICES A. The ASSOCIATION agrees to provide a recreational youth baseball program that adheres to the City of Southlake's organization values outlined in Section 9 of the Agreement. B. The CITY agrees to allocate the required number of fields to meet the Association's program needs for 2018 - 2019. Specific field allocations will be made in accordance with the City of Southlake Policy for the Provision of Athletic Facilities, which is made a part of this Agreement by reference and identified herein as Exhibit A. SECTION 2 TERMS OF AGREEMENT 1. This Agreement will be effective on the date signed by the CITY'S Mayor. 2. The term of this Agreement shall be from January 1, 2018 through December 31, 2019. 5A -3 3. Baseball shall consist of the following seasons: • Spring Recreational (typically February — May) • Summer Recreational (typically June — July*) • Fall Recreational (typically August - November) • Spring/Summer Classic (typically February — July) • Fall Classic (typically August — November) *Recreational Summer Season practices are allocated based on Park Maintenance schedule (per Park Manager) and not previous year registrations. The beginning of a season is the first day the ASSOCIATION utilizes the field(s) for coach look, tryouts, scrimmages, pre -season games, games, clinics, camps, etc., for that corresponding season. The end of a season is the last day the ASSOCIATION utilizes the field(s), as described above, for that corresponding season. 4. The ASSOCIATION may have up to two (2) RECREATIONALLY based All -Star Tournaments per calendar year included at no charge. The CITY will provide only normal league game readiness services for these tournaments. 5. If the ASSOCIATION desires additional facility usage outside of the above listed seasons it must rent the fields from the CITY at the City Council approved field rental rates. 6. Fields not being utilized by the ASSOCIATION or the CITY will be made available for public use as per the Policy for the Provision of Athletic Facilities (Exhibit A). The CITY will work with the ASSOCIATION to identify any available fields. 7. Minor, functional and operational amendments to this Agreement must be approved by the Director of Community Services. Except as otherwise authorized herein, any other substantive amendments to this Agreement must be approved in writing by the City Council following a recommendation by the Parks and Recreation Board. SECTION 3 USE OF PREMISES The ASSOCIATION shall not assign this lease nor shall it sublease or rent out any property of the CITY. Only the CITY may rent CITY property. All inquiries into field rentals and tournaments should be directed to the CITY; specifically, the Department of Community Services, at (817) 748-8019. Due to the necessity of inter -league play in order to complete some leagues, the ASSOCIATION shall assure that an ASSOCIATION team is scheduled for each game played on a CITY field. The ASSOCIATION shall not engage in any business on premises or do anything in connection therewith which shall be in violation of this Agreement, any existing state or federal law, or CITY ordinance, or use the same in such manner as to constitute a nuisance. 5A -4 The concession stand at the Bicentennial Park baseball fields shall be used in accordance with Exhibit B. SECTION 4 FIELD MAINTENANCE FEES The ASSOCIATION agrees to pay the CITY a resident field maintenance fee of $12.00 per resident player per season, and a non-resident field maintenance fee of $17.00 per non-resident player per season within two (2) weeks after the last regular season game to help off -set the costs for lighting and maintaining the fields in playing condition. The fee must be paid for all players utilizing CITY fields regardless of the level or division of play, including "select" players. The ASSOCIATION also agrees to pay for any additional field chalk and drying agent materials that the ASSOCIATION uses above and beyond what the CITY has allocated for the purchase of these materials to support the baseball program. SECTION 5 INSURANCE The ASSOCIATION, at its own expense, shall obtain and keep in force during the term of this Agreement public liability insurance as will protect the ASSOCIATION and the CITY from all claims for damages to property and persons, and such insurance policy shall name the City of Southlake as an additional insured, in an amount of at least one million dollars ($1,000,000) with such policy designed to cover the cost of defense and liability for injuries suffered by spectators and competitors in the organized athletic activity. The insurance shall protect the CITY from and against all liability for claims arising out of or in connection with the ASSOCIATION's use and occupation of the premises, and shall provide that such policy cannot be cancelled or terminated without thirty days prior written notice to the CITY. All insurance shall be issued by a company or companies of sound and adequate financial responsibility and authorized to do business in Texas, acceptable to the CITY. The type and minimum limit of liability insurance is as follows: TYPE Comprehensive General Public Liability MINIMUM LIMIT $1,000,000 - Combined Single Limit Coverage For Bodily Injury and Property Damage. $1,000,000- On a Per Occurrence Basis, and Medical Payment Coverage. All insurance policies shall be subject to the examination and approval of the City Attorney for Southlake for their adequacy as to content, protection, and named insurance company. The ASSOCIATION shall furnish to the CITY certificates of such insurance within (10) ten days of the execution of this Agreement or prior to the commencement of any activities by the ASSOCIATION at the City of Southlake Park Facilities, whichever event occurs first. The ASSOCIATION understands and 5A -5 agrees that it has the sole responsibility to provide this information and that failure to timely comply with the requirements under the Article shall be cause for termination of this Agreement. Insurance required by this Agreement for the CITY as additional named insured shall be primary insurance and not contributing with any other insurance available to the CITY under any third party liability policy. The ASSOCIATION further agrees that with respect to the above required insurance, the CITY shall: A. Be named as an additional insured or an insured, as its interest may appear. B. Be provided with a waiver of subrogation, in its favor. SECTION 6 INDEMNIFICATION THE ASSOCIATION AGREES AND UNDERSTANDS THAT IT IS SPONSORING AN ATHLETIC ACTIVITY THAT HAS CERTAIN INHERENT DANGERS, AND THAT PERSONS PARTICIPATING IN ASSOCIATION ACTIVITIES DISCUSSED HEREIN MAY BE INJURED ON THE PREMISES. THE ASSOCIATION UNDERSTANDS THAT THE CITY WILL ATTEMPT TO PROVIDE SAFE PREMISES, BUT THAT CONDITIONS MAY CHANGE OR DEVELOP WHICH CREATE UNANTICIPATED DANGERS. THE ASSOCIATION AGREES AND REPRESENTS THAT IT SHALL INSPECT THE PREMISES AT THE BEGINNING OF EACH SEASON, INCLUDING BUT NOT LIMITED TO THE PLAYING FIELDS, AND THAT THE ASSOCIATION HAS DETERMINED THAT SUCH PREMISES ARE REASONABLY SAFE FOR THE ACTIVITIES CONTEMPLATED BY THE ASSOCIATION HEREUNDER. THE ASSOCIATION FURTHER AGREES THAT AT ANY TIME ITS REPRESENTATIVES OBSERVE AN UNSAFE CONDITION ON THE PREMISES USED BY THE ASSOCIATION, INCLUDING BUT NOT LIMITED TO THE PLAYING FIELDS, THE ASSOCIATION SHALL IMMEDIATELY REPORT SUCH DANGEROUS CONDITION TO THE DIRECTOR OF COMMUNITY SERVICES OR DESIGNEE. IF THE DANGEROUS CONDITION POSES AN IMMINENT DANGER THE ASSOCIATION SHALL IMMEDIATELY DISCONTINUE THE ACTIVITY AND USE OF THAT PORTION OF THE FACILITY. THE ASSOCIATION AGREES TO DEFEND, INDEMNIFY, AND HOLD HARMLESS THE CITY OF SOUTHLAKE, ITS AGENTS, OFFICIALS AND EMPLOYEES FROM ANY AND ALL CLAIMS FOR BODILY INJURY, ILLNESS, DEATH, ECONOMIC LOSS, PERSONAL INJURY, OR PROPERTY DAMAGE ARISING OUT OF THE ACTIVITIES OF THE ASSOCIATION CONTEMPLATED HEREUNDER, INCLUDING BUT NOT LIMITED TO ANY CLAIM ARISING OUT OF OR ALLEGED TO ARISE OUT OF ANY NEGLIGENT ACT OR OMISSION COMMITTED BY ASSOCIATION OFFICIALS, PLAYERS, MEMBERS, OR OFFICERS. NOTHING CONTAINED HEREIN SHALL BE CONSTRUED TO LIMIT OR WAIVE ANY GOVERNMENTAL OR SOVEREIGN IMMUNITY OF THE CITY OF SOUTHLAKE 5A -6 OR ANY IMMUNITY APPLICABLE TO ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES, NOR SHALL IT BE CONSTRUED TO LIMIT OR WAIVE ANY INSURANCE COVERAGE OR THE CITY'S STATUS AS AN ADDITIONAL NAMED INSURED AS PROVIDED IN SECTION 5 OF THIS AGREEMENT. TO THE EXTENT THERE MAY BE A WAIVER OF IMMUNITY UNDER STATE LAW TO ENFORCE THIS AGREEMENT, THE REMEDIES AVAILABLE TO ASSOCIATION TO ENFORCE THIS AGREEMENT ARE LIMITED TO MANDAMUS OR SPECIFIC PERFORMANCE. ALL OTHER REMEDIES, INCLUDING SUITS FOR DAMAGES AND RECOVERY OF ATTORNEY'S FEES ARE SPECIFICALLY WAIVED BY BOTH PARTIES. SECTION 7 MISCELLANEOUS EXHIBITS It is especially provided and agreed by and between the ASSOCIATION and the CITY that the exhibits referenced herein or attached hereto are incorporated into this Agreement as if set out in their entirety said exhibits being: 1. Exhibit "A" — Policy for the Provision of Athletic Facilities 2. Exhibit "B" — Concession Stand Agreement SECTION 8 TERMINATION OF AGREEMENT 1. CITY or ASSOCIATION shall notify the other party in writing of a breach of any term of this Agreement and allow ten (10) days to cure the breach. If the breach is not cured after the expiration of ten (10) days, then the non -breaching party may terminate this Agreement upon the expiration of 30 days from the date of the original written notice of breach without further notification to the breaching party. 2. In addition to any other provision or remedy of this Agreement, the CITY may keep a record of violations of any term of this Agreement, the City of Southlake Values, or any of the associated Exhibits. The failure of the City to notify ASSOCIATION of any such violation(s) shall not be deemed a waiver of any other right or remedy of the CITY. In case of three or more violations, the CITY'S Department of Community Services may schedule a meeting with ASSOCIATION to review the violations and determine whether or not the violations are curable. If the violations cannot be cured, then this Agreement may be terminated after the expiration of the then current season. SECTION 9 CITY OF SOUTHLAKE VALUES The City of Southlake has adopted values that are the fundamental principles that guide how members of the CITY conduct themselves in pursuit of the mission and vision. All business conducted with the CITY shall adhere to the CITY's organizational values as described below: Integrity: Being worthy of the public's trust in all things. We deal honestly and respectfully with each other and the public at all times. 5A -7 • Innovation: Valuing progressive thinking, creativity, flexibility and adaptability in service delivery. • Accountability: Taking personal responsibility for our actions or inaction while putting the interests of the taxpayer first. • Commitment to Excellence: Behaving responsively in our delivery of service to the public. Our work is characterized by its quality and by the diligence with which it is carried out. We proactively seek to solve problems in advance. • Teamwork: Recognizing the importance of working together to meet our citizen's needs, communicating clearly, sharing resources and information freely. The values set forth in Section 9 are goals to which CITY officials, staff and employees are expected to adhere to in activities concerning this Agreement. The failure to adhere to, comply with, or take action consistent with these values should be reported to an appropriate CITY official, staff member, or employee, and such action or failure to act shall not be considered a material breach of this Agreement, but may be taken into consideration by the CITY as provided in Section 8, Paragraph 2. SECTION 10 SUCCESSORS AND ASSIGNS CITY and ASSOCIATION each binds itself and its successors, executors, administrator and assigns to the other party of this Agreement and to the successor, executors, administrators and assigns of such other party in respect to all covenants of this Agreement. Neither CITY nor ASSOCIATION shall assign or transfer its interest herein without the prior written consent of the other. SECTION 11 APPLICABLE LAW This Agreement is entered into subject to the Charter and ordinances of CITY as they may be amended from time to time, and is subject to and is to be construed, governed and enforced under all applicable State of Texas and Federal laws. ASSOCIATION will make any and all reports required per Federal, State or local law including, but not limited to, proper reporting to the Internal Revenue Service, as required in accordance with ASSOCIATION'S income. Situs of this Agreement is agreed to be Tarrant County, Texas, for all purposes including performance and execution. SECTION 12 SEVERABILITY If any of the terms, provisions, covenants, conditions or any other part of this Agreement are held for any reason to be invalid, void or unenforceable, the remainder of the terms, provisions, covenants, conditions or any other part of this Agreement shall remain in full force and effect and shall in no way be affected, impaired or invalidated. SECTION 13 REMEDIES No right or remedy granted herein or reserved to the parties is exclusive of any other right or remedy herein by law or equity provided or permitted, but each shall be cumulative of every other right or remedy given hereunder. SECTION 14 ENTIRE AGREEMENT This Agreement and the Exhibits embody the complete agreement of the parties hereto, superseding all oral or written previous and contemporaneous agreements between the parties relating to matters herein, and except as otherwise provided herein, cannot be modified without written agreement of the parties. SECTION 15 NON -WAIVER It is further agreed that one (1) or more instances of forbearance by CITY in the exercise of its rights herein shall in no way constitute a waiver thereof. No covenant or condition of this Agreement may be waived without consent of the parties. Forbearance or indulgence by either party shall not constitute a waiver of any covenant or condition to be performed pursuant to this Agreement. SECTION 16 HEADINGS The headings of this Agreement are for the convenience of reference only and shall not affect in any manner any of the terms and conditions hereof. SECTION 17 VENUE The parties to this Agreement agree and covenant that this Agreement will be enforceable in the City of Southlake, Texas; and that if legal action is necessary to enforce this Agreement, exclusive venue will lie in Tarrant County, Texas. SECTION 18 NO THIRD PARTY BENEFICIARY For purposes of this Agreement, including its intended operation and effect, the parties (CITY and ASSOCIATION) specifically agree that: (1) the Agreement only affects matters/disputes between the parties to this Agreement, and is in no way intended by the parties to benefit or otherwise affect any third person or entity notwithstanding the fact that such third person or entity may be in contractual relationship with CITY or ASSOCIATION or both; and (2) the terms of this Agreement are not intended to release, either by contract or operation of law, any third person or entity from obligations owing by them to either CITY or ASSOCIATION. 5A -9 SECTION 19 GOVERNMENTAL IMMUNITY ASSOCIATION understands and agrees that CITY is a Texas home -rule municipality and that by entering into this Agreement, the CITY is performing a governmental function. No term or condition of the Agreement shall be construed or interpreted as a waiver, express or implied, of any of the governmental or soverign immunities, rights, benefits, or protections of CITY. This Agreement is made and entered into on the day of City Secretary Approved as to form City Attorney by: Is] IWK01=tell] I:1W_1INa Mayor City of Southlake President Dragon Youth Baseball (previously known as the Southlake Baseball Association) 5A -10 City of Southlake Policies and Procedures Policy: Policy for the Provision of Athletic Facilities Source: City Council Category: Community Services Department Guidina Principles The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. We do this by adhering to the City's Strategy Map which focuses on Safety & Security, Infrastructure, Mobility, Quality Development, Partnerships & Volunteerism, and Performance Management & Service Delivery. The Southlake City Council has adopted this Policy for the Provision of Athletic Facilities to ensure the most appropriate allocation of the City owned athletic facility assets. The policy will guide the management and provision of the City's athletic facilities (excluding those at The Marq Southlake and the Southlake Tennis Center). Management The Department of Community Services is charged with overseeing all aspects of the City's Park and Recreation system, including the management and allocation of all athletic facilities as per this policy to ensure we are Serving Our Customers, Managing the Business and Providing Financial Stewardship of these City owned assets. The Department has developed the following objectives to guide its business operations related to the management of the park and recreation system. • Ensure a safe and secure parks and recreation system for customers • Develop and maintain outstanding parks, community facilities & public spaces • Provide meaningful opportunities for volunteer involvement • Deliver exceptional customer service • Promote lifelong learning & active lifestyles through high quality facilities, programs & events • Enhance customer engagement by providing strategic messaging for community facilities, programs & events • Collaborate with select partners to implement service solutions • Partner with community stakeholders to identify & implement needs of the community • Enhance resident quality of life & business vitality through tourism • Enhance service delivery through process development and continual process improvement • Provide high value services through efficient management of resources • Provide and maintain high quality parks and community facilities within budget 5A -11 Ensure the cost effective and efficient investment of taxpayer dollars on infrastructure Improve quality of life through progressive implementation of Southlake's Comprehensive Plan recommendations. III. Athletic Field Allocations The City's goal is to provide outstanding athletic fields, which meet the Southlake standard, for the uses detailed below in priority order: 1. Recreational level league games, practices and league tournaments offered by the City and approved athletic associations, where the teams are primarily made up of Southlake residents (Seasonal field allocations will be prioritized based on the primary season for each sport) 2. Non -organized field/court usage (i.e., open play) on a first -come, first -served basis by Southlake residents (on fields that are not locked or closed for maintenance) 3. Higher level (i.e., select level) league games and practices offered by the City, approved athletic associations and the CISD, once the needs at the recreational level are met. Priority will be given to higher level teams primarily made up of Southlake residents over teams that are not (Seasonal field allocations will be prioritized based on the primary season for each sport) 4. Field/court rentals by Southlake residents for exclusive personal use (no organized team use) 5. Field/court rentals by Southlake businesses & non -profits for infrequent use (such as for a corporate or church event, fee based sports clinics, etc.) 6. Tournament play (see Tournament section below) 7. Field/court rentals by non-Southlake residents for exclusive personal use (no organized team use) 8. Field/court rentals by non-Southlake businesses & non -profits for infrequent use (such as for a corporate or church event, fee based sports clinics, etc.) To ensure athletic fields are maintained to the Southlake standard, the City designates fields as either Game Fields or Practice Fields. Game Fields are designated for City managed or approved athletic association league games and tournament play. Practice Fields are designated for City managed or approved athletic association league practices and scrimmages. The City reserves the right to allocate the usage of all City owned fields for City programs and for approved athletic association programs as deemed appropriate by the Director of Community Services. The City will have priority for any City event. The City does not allocate, nor rent athletic fields or athletic courts for organized team use; unless the team is officially registered in either a City managed athletic program or an approved athletic association program. In addition to the game fields the City allocates for approved athletic association league games, the City also allocates the required number of practice fields to meet the athletic association's program needs for practices each season. The athletic association may distribute the total hours of practice space allocated as they see fit to meet the needs of their program (i.e., the athletic association determines how many hours per week their participants practice, not the City). 5A -12 To maximize the use of each athletic facility, the total hours of practice space allocated is based on the number of teams registered per season the previous year. The allocation may be adjusted to accommodate any increase or decrease in league participation for the current season. To develop the total number of practices hours allocated, the City, in utilizing the recent field requirements of the approved athletic associations as a guide, has developed the following formula to calculate the total hours of practice space allocated to each association seasonally. The formula is consistent with the National Standards for Youth Sports as recommended by the National Alliance for Youth Sports organization. Three (3) hours of practice space, per team, per week for youth (10 & under), and six (6) hours of practice space, per team, per week for middle school aged (11 & up). The City will allocate an additional 10% of practice space, beyond the number of hours of practice space per team, per week, to account for potential field closures related to inclement weather. The City will make the allocations no less than thirty (30) days prior to the start of practices for each season. The allocations will be specific to the park, complex, field, day and time. The athletic association will only have access to the specific fields allocated and only on the days and times allocated. Athletic facilities may only be used by the approved athletic associations during the following days and times for season practices and games. DAY BEGIN END Sunda 12:OOPM 10:OOPM Mon — Thurs 4:OOPM 10:OOPM Friday 4:OOPM 11:OOPM Saturday 8:OOAM 11:OOPM Exception: Field use at North Park shall cease by 9:OOPM daily (Sunday — Saturday) The athletic association is responsible for turning off all field lights when no longer in use each day. The City will set field lights to automatically turn off thirty (30) minutes after each day's end time. IV. Communication In working with the City's approved athletic association programs, the Department of Community Services shall: • Provide board member orientation on an annual basis for all athletic association board members/representatives • Meet with key athletic association board members/representatives at least one month prior to each season to discuss the details and logistics for the upcoming season • Meet with key athletic association board members/representatives as needed throughout the year • Provide, manage and monitor the City's athleticfields(a�ci.southlake.tx.us email for all communications related to field scheduling 5A -13 In working with the City, the City's approved athletic association programs shall: • Designate one (1) person as the association's field manager that will serve as the one (1) point of contact for all day-to-day communications related to field usage, scheduling and maintenance requests • Submit season start and end dates no less than one (1) month prior to the beginning of each season to the City via email athleticfields(a)ci.south lake.tx.us • Submit a complete schedule for practices/scrimmages and games (field number, age group, dates, times) no less than one (1) week prior to the beginning of the season to the City via email athleticfields(@ci.southlake.tx.us in the format designated by the City • Submit requests to reschedule games no less than one (1) business day in advance to the City via email athleticfields(a)ci.south lake.tx.us (Note: All requests to reschedule games must be approved by the City). Requests not received prior to one (1) business day will not be honored • Submit requests to reschedule games that require the reconfiguration/restriping of fields at least three (3) business days in advance to the City via email athleticfields(abci.south lake.tx.us • Schedule all necessary sports field lights for practices/scrimmages and games by using the Musco Control -Link password assigned to the field manager • Submit the names, addresses, e-mail addresses and phone numbers of all officers and board members no less than two (2) weeks after election or appointment • Submit field maintenance fee payment with rosters of all participants including name, age, gender, residency, league played in (Recreational or Select), and all other information requested to complete seasonal report no less than two (2) weeks after the season • The athletic association president or board representative shall attend one Parks & Recreation Board meeting annually for the purpose of making a presentation addressing the state of the athletic association and to discuss any other items related to the program V. Field Care & Maintenance In maintaining and preparing fields for play, the City shall: • Ensure all parks and athletic facilities are safe, available and ready for play based on the approved schedules submitted by the associations • Provide & maintain all area and athletic field/court lighting systems • Maintain the restrooms in a safe and sanitary condition • Be responsible for the operation and maintenance of the irrigation system • Provide electrical power for the operation of the scoreboards • Maintain/repair the scoreboards • Perform all turf maintenance o Mowing o Fertilization o weed control/herbicide spraying ■ may require up to 24 hours field closure ■ City will give a 48 hour notice ■ City will not close a field with a scheduled game • Prepare game fields for games Monday through Friday; including painting/chalking all field lines, as necessary for regularly scheduled and properly rescheduled games. (Note: Fields will not be prepared for any game(s) that are not on the City approved schedule.) 5A -14 • Provide contract porter services on weekends. The porter service schedule will be set as deemed appropriate by the Parks Manager or designee. The porter service will be limited to cleaning restrooms and the removal of full trash bags from the trash receptacles as needed. • Provide litter collection • Perform all clay and turf maintenance to include adding clay, clay renovation, and cutting infield arcs and base paths • Provide clay, sand, soil, etc. to be used in leveling or backfilling low areas when deemed necessary • Maintain all back -stops, fences, gates, dugouts and bleachers in a safe and secure condition • Provide and install field equipment (bases, pitching rubbers, goals, etc.) Authorized users shall: • Be responsible for daily policing of all litter at the facility to include playing areas, dugouts, fences, backstops, bleachers, concession stands and adjacent grounds • Place all litter in the bins, cans, and receptacles provided by the City. Note: If within the City's judgment, the authorized user does not comply with litter collection, a notification letter will be issued by the City requesting immediate compliance. Further non-compliance will result in a fee of $35.00 per hour/per staff member for litter clean up • Be prohibited from performing any maintenance to any City property • Secure the facility when leaving (lock storage rooms, lock concession stands, secure scoreboard controllers, lock all field gates and building doors, turn off all field lights, interior building lights, and pavilion lights) Be appropriately trained by City staff on the use of any field prep supplies and hand equipment if the association desires to prep fields more frequently than what is provided by the City VI. Field Closures Athletic fields will be closed to allow for the ongoing maintenance required to provide athletic fields that meet the Southlake standard. All athletic fields are closed during the months of December & January All athletic fields will be closed for twelve (12) consecutive days during the City's maintenance periods in June o The City will attempt to rotate fields and split maintenance on fields in an effort to keep half of the fields open for practices o Maintenance during this period includes: ■ Mowing/Verti-cutting as necessary (if heavy buildup of thatch) ■ Aeration / Top dressing / Fertilization of fields ■ Over-seeding/sod replacement in heavy wear spots (City to determine which fields one (1) month prior. Requires 10-20 days for seed germination or time for sod to take root) ■ Watering time needed to water in fertilizer and keep any seed or sod moist to allow for germination and to take root ■ Infield and complex maintenance Heavy use rectangular athletic fields (football/lacrosse/soccer) will be closed for two (2) weeks in September/October to allow for overseeding with rye grass o Depending on the weather, the City will make every possible effort to work with authorized users to schedule the overseeding around game schedules 5A -15 Athletic fields may also be closed due to inclement weather and/or safety concerns. Field closures due to inclement weather may be necessary if it is raining at game/practice time, if the fields/courts are too wet, and/or in the interest of participant safety and/or preservation of good playing surfaces. The procedures for inclement weather field closures are as follows: Weekdays o Inspect athletic fields by 3:OOPM o Make a decision based upon field condition or weather o List any closings on the City Field Closure Line (817) 748-8028 by 4:OOPM o The website www.teamsideline.com/southlake is updated Monday through Friday by 4:OOPM o The Parks Manager or designee will have the final responsibility for canceling games with regards to field conditions for weekday games o If the conditions are marginal, the field information may include a notice that such conditions are subject to change with an updated notification by 4:OOPM o After games have begun and inclement weather becomes a factor, association officials shall follow the same guidelines as City staff for deciding cancellation or postponement Weekends o If a final decision for the weekend is not possible at 3:OOPM Friday, the Parks Manager or designee familiar with the athletic fields will monitor the weather and field conditions throughout the weekend and make decisions on field closure as needed o Inspect Athletic Fields by 7:OOAM on Saturday and Sunday (Note: Every effort will be made to ensure all fields are inspected by 7:OOAM, however, due to the number of fields it may take longer depending on the specific situation) o The City Field Closure Line (817) 748-8028 will also be updated by 8:OOAM for Saturday and Sunday games. (Note: The website is only updated Monday — Friday) o Status for Saturday & Sunday afternoon/evening games may be reevaluated at the discretion of the Parks Manager or designee at 11:OOAM and the field decision will be made prior to Noon that day o The decision of the Parks Manager or designee shall be final VII. Tournaments The City realizes the importance of athletic tournaments. These events have a major impact on the local economy, as well as provide a revenue source for the City and the City's approved athletic association programs. The City may provide athletic facilities for organizations requesting to host a tournament in Southlake. All tournament requests must be submitted to the City and shall only be authorized by the City through its Tournament Facilities Utilization Agreement. Tournament approvals are based on field availability, and will not interfere with previously approved, scheduled City or approved athletic association program usage. Vill. Concessions All food/beverage related concession operations are provided either by the approved athletic association programs or by the City as per the City's Concessions Stand Agreement. 5A -16 IX. Vendors All potential vendors must be pre -approved by the City along with a list of merchandise offered. No vendor will be allowed to sell any merchandise without the approval of the City and may not be in competition with items sold by the concessionaire. Vendor fees apply. Vendor trailers will be restricted to designated areas located within the parking lot. X. Buildina Access & Vehicle Permits The City will work with the association to determine the appropriate number of key fobs and vehicle permits to be issued. The City will issue key fobs to authorized approved athletic association program representatives for access to concession stands and storage rooms. The association may request permission in writing to utilize a golf cart or workman type utility vehicle on City property. If approved, a permit will be issued by the City to the association on a per vehicle basis. Misuse of the vehicle, as determined by the City, may result in the cancellation of the permit and ability of the association to use these vehicles. The association may request permission in writing to allow specific association representatives to drive their automobiles into the complex on the pedestrian pathways. The permit will only be issued by the City to association representatives responsible for the delivery of concession and building supplies to the concession/restroom/storage facilities. The permit allows for the drop-off and pick-up of concession and building supplies. At no time, may an automobile be parked inside the complex, as these areas are reserved for pedestrians only. All automobiles must be parked in the parking lot. The association must contact the Department of Community Services for a permit. Violators may be ticketed by Southlake Police. XI. Liahtina Prediction Svstem The City has implemented the THOR GUARD Lightning Prediction System in its community parks. Lightning is a severe hazard that must be viewed seriously. Everyone should seek shelter any time they believe lightning threatens them, even if a signal has NOT been sounded. You will be warned by our THOR GUARD lightning prediction system, which sounds ONE 15 second blast of the horn signaling suspension of ALL activities, the strobe light will begin flashing and remain flashing until safe conditions return. You should seek immediate shelter. Activities may resume after THREE 5 second blasts of the horn are sounded and the strobe light stops flashing. XII. Park Regulations The following regulations and restrictions are prescribed for the use of City parks: (1) Alcoholic beverages prohibited. It shall be unlawful for any person to possess or consume any alcoholic beverage in any City park. 5A -17 (2) Riding, driving or walking horses in any City park. Except on designated horse trails, it shall be unlawful for any person to walk, drive or ride a horse or horses within any City park. (3) Riding or driving off -road motorized vehicles in City any park. Except on designated off - road trails, it shall be unlawful for any person to drive or ride an off -road vehicle within any City park. For the purposes of this section, an off -road vehicle is a motorized vehicle designed and equipped for use off any paved roadway with such definition to specifically include off -road motor bikes, go-carts, and dune buggies. (4) Vehicular traffic prohibited in certain areas. Except in designated overflow parking areas, it shall be unlawful for any motor vehicle to stand, stop, and park or cross onto or into any portion of a City park other than upon a roadway or parking area so designated for such purposes. (5) Time limitations on public use of park. Except for a City sponsored event, it shall be unlawful for any person to use, enter into or be within a City park during any posted hours which the park is closed. (6) Littering. Littering is hereby prohibited in any City park. Littering shall include leaving trash or other items by persons picnicking within a City park and not placing trash and other items in appropriate trash receptacles provided in such park. (7) Firearms prohibited. It shall be unlawful for any person to carry on or about himself or to discharge a gun, pistol, rifle, or other firearm within any City park except that a person duly licensed by the state to carry a concealed handgun may carry a concealed handgun in accordance with state law. (8) Bicycles, skates, etc. It shall be unlawful for any person to ride a bicycle, scooter, skate board, in -line skates, or roller skates on any tennis court or basketball court owned or leased by the City, or in any other public areas posted by the City. (9) Hitting golf balls prohibited. Except in designated areas, it shall be unlawful for any person to hit golf balls in City parks. (10) Smoking prohibited except in designated areas. It shall be unlawful to smoke in bleachers, dugouts, or other congested outdoor areas at City parks. (11) Glass containers prohibited in City parks. It shall be unlawful for any person to possess a glass container in a City park. (12) Defacing public property a. No person shall remove, destroy, mutilate, or deface any structure, monument, statue, vase, fountain, wall, fence, railing, vehicle, bench, building or other property located in any public park. b. No person shall cut, break, deface, injure, or remove the trees, shrubs, plants, grasses, or turf within any public park. (13) Wild animals. It shall be unlawful to catch, injure, kill, strike, or attempt to strike with any object or weapon any animals within a public park, excluding fish, which may be obtained in designated fishing areas following the rules and regulations established by 5A -18 the state. (14) Climbing, etc., prohibited. It shall be unlawful to climb any trees or walk, stand or sit upon monuments, vases, fountains, walls, fences, railings, vehicles, or any other property not designated or customarily used for such purposes in any public park. (15) Pollution of waters. It shall be unlawful to throw, discharge to, or otherwise place or cause to be placed in the waters of any fountain, pond, lake, stream, or other body of water in or adjacent to any park or any tributary, stream, storm sewer, or drain flowing into such waters any substance, matter, or anything liquid or solid, which will or may result in the pollution of said waters. (16) Boating and swimming. It shall be unlawful to swim, wade, boat, or canoe in any area unless such area is designated for that purpose; provided, however, the Director of Community Services may permit the temporary occurrence of such activities for special programs and events. (17) Closing of game fields. The Director of Community Services or his designated representative is authorized to assign any game field owned or leased by the City as a closed field for maintenance or to protect the surface of the game field from damage. It shall be unlawful for non -City employees to go upon a game field which has been designated as a closed field and has posted a sign indicating that "Field is closed. Trespassing on a closed field could result in a $250.00 - $500.00 fine." (18) Erecting structures prohibited. a. No person shall place or erect any structure, sign, bulletin board, post, pole, or advertising of any kind in a public park, and no stakes may be driven into the ground. b. No person shall attach to any tree, shrub, fence, railing, post, or structure within any public park, any sign, bulletin board, or other advertising device of any kind. C. The prohibitions contained in subsections a. and b. of this section shall not be applicable to persons acting pursuant to and with the written authorization of the Director of Community Services or his designee. (19) Projectile devices. No person shall possess, fire, or discharge a device capable of propelling a projectile, including without limitation, any air gun, pistol, bow and arrow, cross bow, or sling shot in a public park; provided, however, the Director of Community Services may permit the temporary occurrence of such activities in a public park for special programs and events. (20) Sale of merchandise. It shall be unlawful for any person to sell or offer for sale any food, drinks, confections, merchandise, or services in any park or playground unless such person has a written agreement or permit issued by the City permitting the sale of such items in such park or playground. This section shall have no application to sports organizations or social organizations selling items to their own members, or at functions sanctioned by the City. (21) Sound amplification. It shall be unlawful to use any type of sound amplification system in a public park without the written consent of the Director of Community Services. 5A -19 XIII. Citv Ordinance Leashing or chaining. It shall be unlawful for an owner to allow any animal to run at large and not be restrained by means of a leash or chain of sufficient strength and length to control the actions of such animal while on public property or on property other than that of the owner of the animal. (Note: Does not apply to Dog Park) Use of fire pits are allowed in designated areas. Fires may be prohibited entirely if a fire ban is in effect. Approval Date: June 21, 2016 I Approved by: I City Council Recommendation Date: June 6, 2016 I Recommended by: I Parks & Recreation Board Recommendation Date: June 1, 2016 Recommended by: City Council/Parks & Recreation Board Athletics Task Force 5A -20 EXHIBIT "B" CONCESSION STAND AGREEMENT 1. The ASSOCIATION shall have exclusive use of the concession stand at the Bicentennial Park Baseball Fields for the duration of this Agreement. The ASSOCIATION shall have first right of refusal to operate the concession stand during Tournaments hosted by an outside organization, but not by the CITY. 2. The ASSOCIATION shall at all times during the duration of this Agreement work jointly with the CITY to maintain a clean and organized concession stand and shall be responsible for all ASSOCIATION owned fixtures, appliances, and equipment necessary for storage, preparation, and serving of food and drinks in a clean, safe, sanitary manner commensurate with similar CITY facilities in compliance with CITY, County and State statutes and ordinances and acceptable to applicable agencies. The CITY shall be responsible for all maintenance and repairs to the permanent physical structure of the building, such as electrical wiring, plumbing, ice maker, and other structural components. 3. The ASSOCIATION and CITY shall pass an annual inspection by the Tarrant County Health Department. The ASSOCIATION and CITY are also each individually responsible for any applicable Health Department Certificates. 4. The CITY will conduct inspections of the Concession Stand and the ASSOCIATION must maintain a passing score of the areas they control at all times. 5. The ASSOCIATION shall be required to police the area of all trash, garbage, paper, boxes, cartons, cans, containers, litter, etc., generated by the concession stand when in use by the ASSOCATION. Adequate trash receptacles shall be furnished by the CITY. If within the CITY's judgment, the ASSOCIATION does not comply with litter collection when in use by the ASSOCIATION, a notification letter will be issued by the CITY requesting immediate compliance. If the CITY deems applicable, further non-compliance will result in a fee of $35.00 per hour/per staff member for litter clean up. 6. The CITY shall furnish the ASSOCIATION with key fobs for the concession stand, electrical room, and equipment and storage room allocated to the ASSOCIATION as deemed necessary by the Director of Community Services. 7. The CITY shall be responsible for off-season winterizing of plumbing fixtures and cutting off all water and electricity inside the concession stand as dictated by the weather. 8. The ASSOCIATION shall be responsible for keeping on only the essential appliances during the season's non-use times. Only refrigerators, freezers and 5A -21 ice machines may be left on at all times. Ice machines shall be unplugged and water lines unhooked during the off-season. 9. The ASSOCIATION shall at all times during the duration of this Agreement be responsible for the sanitary conditions of the walls, ceilings, floors, cabinets, doors, etc., on the inside of the concession stand following its use by the ASSOCIATION. 10.The ASSOCIATION shall be responsible for all ASSOCIATION owned contents of the concession stand. Securing any insurance for all ASSOCIATION owned contents of the building is optional and will be the responsibility of the ASSOCIATION. 11. The CITY reserves the right to utilize the concession stand and/or score booths during this Agreement. 12. If facility is abandoned this Agreement is terminated. 5A -22 CITY 'Fi u LAKE MEMORANDUM September 7, 2017 TO: Parks and Recreation Board FROM: Candice Edmondson, Deputy Director of Community Services SUBJECT: Recommendation on Facilities Utilization Agreement with Southlake Girls Softball Association Action Requested: Parks Board recommendation on Facilities Utilization Agreement with Southlake Girls Softball Association Background Information: Each year the City partners with several athletic associations to provide youth athletic programming to the Southlake community. The Southlake Girls Softball Association is the City's current provider of softball programs in Southlake. The proposed Facilities Utilization Agreement (FUA) with Southlake Girls Softball Association provides athletic fields to the association from January 1, 2018 — December 31, 2019. The current FUA will expire December 31, 2017. The proposed FUA is the same agreement previously approved by City Council on June 21, 2016, which included the "Policy for Provision of Athletic Facilities." There are no changes recommended for the 2018-2019 FUA. A copy of the proposed FUA with Southlake Girls Softball Association is attached for your consideration. Financial Considerations: The Southlake Girls Softball Association will pay field maintenance fees of $12.00 per resident per season and $17.00 per non-resident per season to assist the City with offsetting a portion of the maintenance and operations costs. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to collaborate with select partners to implement service solutions. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5B-1 Parks and Recreation Board Meeting Date — September 11, 2017 Page 2of2 Citizen Input/ Board Review: Preseason communication with Southlake Girls Softball Association representatives to allocate requested fields per program needs Parks Board recommendation September 11, 2017 City Council consideration October 17, 2017 Legal Review: The Agreement was previously reviewed by the City Attorney and approved by City Council. Alternatives: Alternatives include: ■ Recommendation to approve Agreement as presented ■ Recommendation to approve Agreement with input as desired ■ Recommendation not to approve Agreement Attachments: Proposed FUA with Southlake Girls Softball Association Staff Recommendation: Parks Board recommendation to approve the Facilities Utilization Agreement with Southlake Girls Softball Association for January 1, 2018 — December 31, 2019 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5B-2 CITY OF SOUTHLAKE PARKS FACILITIES UTILIZATION AGREEMENT THE STATE OF TEXAS § COUNTY OF TARRANT § The parties to this Agreement are the City of Southlake, Texas, herein called "CITY," and the Southlake Girls Softball Association, herein called "ASSOCIATION." WHEREAS, the CITY owns, operates, and maintains certain athletic facilities for the recreation, use, benefit, and enjoyment of its residents and the general public; and WHEREAS, the ASSOCIATION desires to lease (or utilize) the CITY'S athletic facilities to provide a youth softball program in accordance with the terms and conditions of this Agreement, NOW, THEREFORE, IN CONSIDERATION of the covenants and agreements hereinafter contained and subject to the terms and conditions hereinafter stated, the parties hereto do mutually agree as follows: SECTION 1 SCOPE OF SERVICES A. The ASSOCIATION agrees to provide a recreational youth softball program that adheres to the City of Southlake's organization values outlined in Section 9 of the Agreement. B. The CITY agrees to allocate the required number of fields to meet the Association's program needs for 2018 - 2019. Specific field allocations will be made in accordance with the City of Southlake Policy for the Provision of Athletic Facilities, which is made a part of this Agreement by reference and identified herein as Exhibit A. SECTION 2 TERMS OF AGREEMENT 1. This Agreement will be effective on the date signed by the CITY'S Mayor. 2. The term of this Agreement shall be from January 1, 2018 through December 31, 2019. 5B-3 3. Softball shall consist of the following seasons: a. Spring Recreational (typically February - May) b. Fall Recreational (typically August - November) c. Spring/Summer Select (typically February — July) d. Fall Select (typically August — November) The beginning of a season is the first day the ASSOCIATION utilizes the field(s) for coach look, tryouts, scrimmages, pre -season games, games, clinics, camps, etc., for that corresponding season. The end of a season is the last day the ASSOCIATION utilizes the field(s), as described above, for that corresponding season. 4. The ASSOCIATION may have up to two (2) RECREATIONALLY based All -Star Tournaments per calendar year included at no charge. The CITY will provide only normal league game readiness services for these tournaments. 5. If the ASSOCIATION desires additional facility usage outside of the above listed seasons it must rent the fields from the CITY at the City Council approved field rental rates. 6. Fields not being utilized by the ASSOCIATION or the CITY will be made available for public use as per the Policy for the Provision of Athletic Facilities (Exhibit A). The CITY will work with the ASSOCIATION to identify any available fields. 7. Minor, functional and operational amendments to this Agreement must be approved by the Director of Community Services. Except as otherwise authorized herein, any other substantive amendments to this Agreement must be approved in writing by the City Council following a recommendation by the Parks and Recreation Board. SECTION 3 USE OF PREMISES The ASSOCIATION shall not assign this lease nor shall it sublease or rent out any property of the CITY. Only the CITY may rent CITY property. All inquiries into field rentals and tournaments should be directed to the CITY; specifically, the Department of Community Services, at (817) 748-8019. Due to the necessity of inter -league play in order to complete some leagues, the ASSOCIATION shall assure that an ASSOCIATION team is scheduled for each game played on a CITY field. The ASSOCIATION shall not engage in any business on premises or do anything in connection therewith which shall be in violation of this Agreement, any existing state or federal law, or CITY ordinance, or use the same in such manner as to constitute a nuisance. The concession stand at the Bob Jones Park Softball Fields shall be used in accordance with Exhibit B. SECTION 4 FIELD MAINTENANCE FEES The ASSOCIATION agrees to pay the CITY a resident field maintenance fee of $12.00 per resident player per season, and a non-resident field maintenance fee of $17.00 per non-resident player per season within two (2) weeks after the last regular season game to help off -set the costs for lighting and maintaining the fields in playing condition. The fee must be paid for all players utilizing CITY fields regardless of the level or division of play, including "select" players. The ASSOCIATION also agrees to pay for any additional field chalk and drying agent materials that the ASSOCIATION uses above and beyond what the CITY has allocated for the purchase of these materials to support the softball program. SECTION 5 INSURANCE The ASSOCIATION, at its own expense, shall obtain and keep in force during the term of this Agreement public liability insurance as will protect the ASSOCIATION and the CITY from all claims for damages to property and persons, and such insurance policy shall name the City of Southlake as an additional insured, in an amount of at least one million dollars ($1,000,000) with such policy designed to cover the cost of defense and liability for injuries suffered by spectators and competitors in the organized athletic activity. The insurance shall protect the CITY from and against all liability for claims arising out of or in connection with the ASSOCIATION's use and occupation of the premises, and shall provide that such policy cannot be cancelled or terminated without thirty days prior written notice to the CITY. All insurance shall be issued by a company or companies of sound and adequate financial responsibility and authorized to do business in Texas, acceptable to the CITY. The type and minimum limit of liability insurance is as follows: TYPE MINIMUM LIMIT Comprehensive General $1,000,000 - Combined Single Limit Public Liability Coverage For Bodily Injury and Property Damage. $1,000,000- On a Per Occurrence Basis, and Medical Payment Coverage. 5B-5 All insurance policies shall be subject to the examination and approval of the City Attorney for Southlake for their adequacy as to content, protection, and named insurance company. The ASSOCIATION shall furnish to the CITY certificates of such insurance within (10) ten days of the execution of this Agreement or prior to the commencement of any activities by the ASSOCIATION at the City of Southlake Park Facilities, whichever event occurs first. The ASSOCIATION understands and agrees that it has the sole responsibility to provide this information and that failure to timely comply with the requirements under the Article shall be cause for termination of this Agreement. Insurance required by this Agreement for the CITY as additional named insured shall be primary insurance and not contributing with any other insurance available to the CITY under any third party liability policy. The ASSOCIATION further agrees that with respect to the above required insurance, the CITY shall: A. Be named as an additional insured or an insured, as its interest may appear. B. Be provided with a waiver of subrogation, in its favor. SECTION 6 INDEMNIFICATION THE ASSOCIATION AGREES AND UNDERSTANDS THAT IT IS SPONSORING AN ATHLETIC ACTIVITY THAT HAS CERTAIN INHERENT DANGERS, AND THAT PERSONS PARTICIPATING IN ASSOCIATION ACTIVITIES DISCUSSED HEREIN MAY BE INJURED ON THE PREMISES. THE ASSOCIATION UNDERSTANDS THAT THE CITY WILL ATTEMPT TO PROVIDE SAFE PREMISES, BUT THAT CONDITIONS MAY CHANGE OR DEVELOP WHICH CREATE UNANTICIPATED DANGERS. THE ASSOCIATION AGREES AND REPRESENTS THAT IT SHALL INSPECT THE PREMISES AT THE BEGINNING OF EACH SEASON, INCLUDING BUT NOT LIMITED TO THE PLAYING FIELDS, AND THAT THE ASSOCIATION HAS DETERMINED THAT SUCH PREMISES ARE REASONABLY SAFE FOR THE ACTIVITIES CONTEMPLATED BY THE ASSOCIATION HEREUNDER. THE ASSOCIATION FURTHER AGREES THAT AT ANY TIME ITS REPRESENTATIVES OBSERVE AN UNSAFE CONDITION ON THE PREMISES USED BY THE ASSOCIATION, INCLUDING BUT NOT LIMITED TO THE PLAYING FIELDS, THE ASSOCIATION SHALL IMMEDIATELY REPORT SUCH DANGEROUS CONDITION TO THE DIRECTOR OF COMMUNITY SERVICES OR DESIGNEE. IF THE DANGEROUS CONDITION POSES AN IMMINENT DANGER THE ASSOCIATION SHALL IMMEDIATELY DISCONTINUE THE ACTIVITY AND USE OF THAT PORTION OF THE FACILITY. THE ASSOCIATION AGREES TO DEFEND, INDEMNIFY, AND HOLD HARMLESS THE CITY OF SOUTHLAKE, ITS AGENTS, OFFICIALS AND EMPLOYEES FROM ANY AND ALL CLAIMS FOR BODILY INJURY, ILLNESS, DEATH, ECONOMIC LOSS, PERSONAL INJURY, OR PROPERTY DAMAGE ARISING OUT OF THE ACTIVITIES OF THE ASSOCIATION CONTEMPLATED HEREUNDER, INCLUDING BUT NOT LIMITED TO ANY CLAIM ARISING OUT OF OR ALLEGED TO ARISE OUT OF ANY NEGLIGENT ACT OR OMISSION COMMITTED BY ASSOCIATION OFFICIALS, PLAYERS, MEMBERS, OR OFFICERS. NOTHING CONTAINED HEREIN SHALL BE CONSTRUED TO LIMIT OR WAIVE ANY GOVERNMENTAL OR SOVEREIGN IMMUNITY OF THE CITY OF SOUTHLAKE OR ANY IMMUNITY APPLICABLE TO ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES, NOR SHALL IT BE CONSTRUED TO LIMIT OR WAIVE ANY INSURANCE COVERAGE OR THE CITY'S STATUS AS AN ADDITIONAL NAMED INSURED AS PROVIDED IN SECTION 5 OF THIS AGREEMENT. TO THE EXTENT THERE MAY BE A WAIVER OF IMMUNITY UNDER STATE LAW TO ENFORCE THIS AGREEMENT, THE REMEDIES AVAILABLE TO ASSOCIATION TO ENFORCE THIS AGREEMENT ARE LIMITED TO MANDAMUS OR SPECIFIC PERFORMANCE. ALL OTHER REMEDIES, INCLUDING SUITS FOR DAMAGES AND RECOVERY OF ATTORNEY'S FEES ARE SPECIFICALLY WAIVED BY BOTH PARTIES. SECTION 7 MISCELLANEOUS EXHIBITS It is especially provided and agreed by and between the ASSOCIATION and the CITY that the exhibits referenced herein or attached hereto are incorporated into this Agreement as if set out in their entirety said exhibits being: 1. Exhibit "A" — Policy for the Provision of Athletic Facilities 2. Exhibit "B" — Concession Stand Agreement SECTION 8 TERMINATION OF AGREEMENT 1. CITY or ASSOCIATION shall notify the other party in writing of a breach of any term of this Agreement and allow ten (10) days to cure the breach. If the breach is not cured after the expiration of ten (10) days, then the non -breaching party may terminate this Agreement upon the expiration of 30 days from the date of the original written notice of breach without further notification to the breaching party. 2. In addition to any other provision or remedy of this Agreement, the CITY may keep a record of violations of any term of this Agreement, the City of Southlake Values, or any of the associated Exhibits. The failure of the City to notify ASSOCIATION of any such violation(s) shall not be deemed a waiver of any other right or remedy of the CITY. In case of three or more violations, the CITY'S Department of Community Services may schedule a meeting with ASSOCIATION to review the violations and determine whether or not the violations are curable. If the violations cannot be cured, then this Agreement may be terminated after the expiration of the then current season. SECTION 9 CITY OF SOUTHLAKE VALUES The City of Southlake has adopted values that are the fundamental principles that guide how members of the CITY conduct themselves in pursuit of the mission and vision. All 5B-7 business conducted with the CITY shall adhere to the CITY's organizational values as described below: • Integrity: Being worthy of the public's trust in all things. We deal honestly and respectfully with each other and the public at all times. • Innovation: Valuing progressive thinking, creativity, flexibility and adaptability in service delivery. • Accountability: Taking personal responsibility for our actions or inaction while putting the interests of the taxpayer first. • Commitment to Excellence: Behaving responsively in our delivery of service to the public. Our work is characterized by its quality and by the diligence with which it is carried out. We proactively seek to solve problems in advance. • Teamwork: Recognizing the importance of working together to meet our citizen's needs, communicating clearly, sharing resources and information freely. The values set forth in Section 9 are goals to which CITY officials, staff and employees are expected to adhere to in activities concerning this Agreement. The failure to adhere to, comply with, or take action consistent with these values should be reported to an appropriate CITY official, staff member, or employee, and such action or failure to act shall not be considered a material breach of this Agreement, but may be taken into consideration by the CITY as provided in Section 8, Paragraph 2. SECTION 10 SUCCESSORS AND ASSIGNS CITY and ASSOCIATION each binds itself and its successors, executors, administrator and assigns to the other party of this Agreement and to the successor, executors, administrators and assigns of such other party in respect to all covenants of this Agreement. Neither CITY nor ASSOCIATION shall assign or transfer its interest herein without the prior written consent of the other. SECTION 11 APPLICABLE LAW This Agreement is entered into subject to the Charter and ordinances of CITY as they may be amended from time to time, and is subject to and is to be construed, governed and enforced under all applicable State of Texas and Federal laws. ASSOCIATION will make any and all reports required per Federal, State or local law including, but not limited to, proper reporting to the Internal Revenue Service, as required in accordance with ASSOCIATION'S income. Situs of this Agreement is agreed to be Tarrant County, Texas, for all purposes including performance and execution. SECTION 12 SEVERABILITY If any of the terms, provisions, covenants, conditions or any other part of this Agreement are held for any reason to be invalid, void or unenforceable, the remainder of the terms, provisions, covenants, conditions or any other part of this Agreement shall remain in full force and effect and shall in no way be affected, impaired or invalidated. SECTION 13 REMEDIES No right or remedy granted herein or reserved to the parties is exclusive of any other right or remedy herein by law or equity provided or permitted, but each shall be cumulative of every other right or remedy given hereunder. SECTION 14 ENTIRE AGREEMENT This Agreement and the Exhibits embody the complete agreement of the parties hereto, superseding all oral or written previous and contemporaneous agreements between the parties relating to matters herein, and except as otherwise provided herein, cannot be modified without written agreement of the parties. SECTION 15 NON -WAIVER It is further agreed that one (1) or more instances of forbearance by CITY in the exercise of its rights herein shall in no way constitute a waiver thereof. No covenant or condition of this Agreement may be waived without consent of the parties. Forbearance or indulgence by either party shall not constitute a waiver of any covenant or condition to be performed pursuant to this Agreement. SECTION 16 HEADINGS The headings of this Agreement are for the convenience of reference only and shall not affect in any manner any of the terms and conditions hereof. SECTION 17 VENUE The parties to this Agreement agree and covenant that this Agreement will be enforceable in the City of Southlake, Texas; and that if legal action is necessary to enforce this Agreement, exclusive venue will lie in Tarrant County, Texas. SECTION 18 NO THIRD PARTY BENEFICIARY For purposes of this Agreement, including its intended operation and effect, the parties (CITY and ASSOCIATION) specifically agree that: (1) the Agreement only affects matters/disputes between the parties to this Agreement, and is in no way intended by the parties to benefit or otherwise affect any third person or entity notwithstanding the fact that such third person or entity may be in contractual relationship with CITY or ASSOCIATION or both; and (2) the terms of this Agreement are not intended to release, either by contract or operation of law, any third person or entity from obligations owing by them to either CITY or ASSOCIATION. SECTION 19 GOVERNMENTAL IMMUNITY ASSOCIATION understands and agrees that CITY is a Texas home -rule municipality and that by entering into this Agreement, the CITY is performing a governmental function. No term or condition of the Agreement shall be construed or interpreted as a waiver, express or implied, of any of the governmental or soverign immunities, rights, benefits, or protections of CITY. This Agreement is made and entered into on the day of City Secretary Approved as to form City Attorney by: CITY OF SOUTHLAKE Mayor City of Southlake President Southlake Girls Softball Association 56-10 City of Southlake Policies and Procedures Policy: Policy for the Provision of Athletic Facilities Source: City Council Category: Community Services Department Guidina Principles The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. We do this by adhering to the City's Strategy Map which focuses on Safety & Security, Infrastructure, Mobility, Quality Development, Partnerships & Volunteerism, and Performance Management & Service Delivery. The Southlake City Council has adopted this Policy for the Provision of Athletic Facilities to ensure the most appropriate allocation of the City owned athletic facility assets. The policy will guide the management and provision of the City's athletic facilities (excluding those at The Marq Southlake and the Southlake Tennis Center). Management The Department of Community Services is charged with overseeing all aspects of the City's Park and Recreation system, including the management and allocation of all athletic facilities as per this policy to ensure we are Serving Our Customers, Managing the Business and Providing Financial Stewardship of these City owned assets. The Department has developed the following objectives to guide its business operations related to the management of the park and recreation system. • Ensure a safe and secure parks and recreation system for customers • Develop and maintain outstanding parks, community facilities & public spaces • Provide meaningful opportunities for volunteer involvement • Deliver exceptional customer service • Promote lifelong learning & active lifestyles through high quality facilities, programs & events • Enhance customer engagement by providing strategic messaging for community facilities, programs & events • Collaborate with select partners to implement service solutions • Partner with community stakeholders to identify & implement needs of the community • Enhance resident quality of life & business vitality through tourism • Enhance service delivery through process development and continual process improvement • Provide high value services through efficient management of resources • Provide and maintain high quality parks and community facilities within budget 5B-11 Ensure the cost effective and efficient investment of taxpayer dollars on infrastructure Improve quality of life through progressive implementation of Southlake's Comprehensive Plan recommendations. III. Athletic Field Allocations The City's goal is to provide outstanding athletic fields, which meet the Southlake standard, for the uses detailed below in priority order: 1. Recreational level league games, practices and league tournaments offered by the City and approved athletic associations, where the teams are primarily made up of Southlake residents (Seasonal field allocations will be prioritized based on the primary season for each sport) 2. Non -organized field/court usage (i.e., open play) on a first -come, first -served basis by Southlake residents (on fields that are not locked or closed for maintenance) 3. Higher level (i.e., select level) league games and practices offered by the City, approved athletic associations and the CISD, once the needs at the recreational level are met. Priority will be given to higher level teams primarily made up of Southlake residents over teams that are not (Seasonal field allocations will be prioritized based on the primary season for each sport) 4. Field/court rentals by Southlake residents for exclusive personal use (no organized team use) 5. Field/court rentals by Southlake businesses & non -profits for infrequent use (such as for a corporate or church event, fee based sports clinics, etc.) 6. Tournament play (see Tournament section below) 7. Field/court rentals by non-Southlake residents for exclusive personal use (no organized team use) 8. Field/court rentals by non-Southlake businesses & non -profits for infrequent use (such as for a corporate or church event, fee based sports clinics, etc.) To ensure athletic fields are maintained to the Southlake standard, the City designates fields as either Game Fields or Practice Fields. Game Fields are designated for City managed or approved athletic association league games and tournament play. Practice Fields are designated for City managed or approved athletic association league practices and scrimmages. The City reserves the right to allocate the usage of all City owned fields for City programs and for approved athletic association programs as deemed appropriate by the Director of Community Services. The City will have priority for any City event. The City does not allocate, nor rent athletic fields or athletic courts for organized team use; unless the team is officially registered in either a City managed athletic program or an approved athletic association program. In addition to the game fields the City allocates for approved athletic association league games, the City also allocates the required number of practice fields to meet the athletic association's program needs for practices each season. The athletic association may distribute the total hours of practice space allocated as they see fit to meet the needs of their program (i.e., the athletic association determines how many hours per week their participants practice, not the City). 5B-12 2 To maximize the use of each athletic facility, the total hours of practice space allocated is based on the number of teams registered per season the previous year. The allocation may be adjusted to accommodate any increase or decrease in league participation for the current season. To develop the total number of practices hours allocated, the City, in utilizing the recent field requirements of the approved athletic associations as a guide, has developed the following formula to calculate the total hours of practice space allocated to each association seasonally. The formula is consistent with the National Standards for Youth Sports as recommended by the National Alliance for Youth Sports organization. Three (3) hours of practice space, per team, per week for youth (10 & under), and six (6) hours of practice space, per team, per week for middle school aged (11 & up). The City will allocate an additional 10% of practice space, beyond the number of hours of practice space per team, per week, to account for potential field closures related to inclement weather. The City will make the allocations no less than thirty (30) days prior to the start of practices for each season. The allocations will be specific to the park, complex, field, day and time. The athletic association will only have access to the specific fields allocated and only on the days and times allocated. Athletic facilities may only be used by the approved athletic associations during the following days and times for season practices and games. DAY BEGIN END Sunda 12:OOPM 10:OOPM Mon — Thurs 4:OOPM 10:OOPM Friday 4:OOPM 11:OOPM Saturday 8:OOAM 11:OOPM Exception: Field use at North Park shall cease by 9:OOPM daily (Sunday — Saturday) The athletic association is responsible for turning off all field lights when no longer in use each day. The City will set field lights to automatically turn off thirty (30) minutes after each day's end time. IV. Communication In working with the City's approved athletic association programs, the Department of Community Services shall: • Provide board member orientation on an annual basis for all athletic association board members/representatives • Meet with key athletic association board members/representatives at least one month prior to each season to discuss the details and logistics for the upcoming season • Meet with key athletic association board members/representatives as needed throughout the year • Provide, manage and monitor the City's athleticfields(a�ci.southlake.tx.us email for all communications related to field scheduling 5B-13 3 In working with the City, the City's approved athletic association programs shall: • Designate one (1) person as the association's field manager that will serve as the one (1) point of contact for all day-to-day communications related to field usage, scheduling and maintenance requests • Submit season start and end dates no less than one (1) month prior to the beginning of each season to the City via email athleticfields(a)ci.south lake.tx.us • Submit a complete schedule for practices/scrimmages and games (field number, age group, dates, times) no less than one (1) week prior to the beginning of the season to the City via email athleticfields(@ci.southlake.tx.us in the format designated by the City • Submit requests to reschedule games no less than one (1) business day in advance to the City via email athleticfields(a)ci.south lake.tx.us (Note: All requests to reschedule games must be approved by the City). Requests not received prior to one (1) business day will not be honored • Submit requests to reschedule games that require the reconfiguration/restriping of fields at least three (3) business days in advance to the City via email athleticfields(abci.south lake.tx.us • Schedule all necessary sports field lights for practices/scrimmages and games by using the Musco Control -Link password assigned to the field manager • Submit the names, addresses, e-mail addresses and phone numbers of all officers and board members no less than two (2) weeks after election or appointment • Submit field maintenance fee payment with rosters of all participants including name, age, gender, residency, league played in (Recreational or Select), and all other information requested to complete seasonal report no less than two (2) weeks after the season • The athletic association president or board representative shall attend one Parks & Recreation Board meeting annually for the purpose of making a presentation addressing the state of the athletic association and to discuss any other items related to the program V. Field Care & Maintenance In maintaining and preparing fields for play, the City shall: • Ensure all parks and athletic facilities are safe, available and ready for play based on the approved schedules submitted by the associations • Provide & maintain all area and athletic field/court lighting systems • Maintain the restrooms in a safe and sanitary condition • Be responsible for the operation and maintenance of the irrigation system • Provide electrical power for the operation of the scoreboards • Maintain/repair the scoreboards • Perform all turf maintenance o Mowing o Fertilization o weed control/herbicide spraying ■ may require up to 24 hours field closure ■ City will give a 48 hour notice ■ City will not close a field with a scheduled game • Prepare game fields for games Monday through Friday; including painting/chalking all field lines, as necessary for regularly scheduled and properly rescheduled games. (Note: Fields will not be prepared for any game(s) that are not on the City approved schedule.) 5B-14 4 • Provide contract porter services on weekends. The porter service schedule will be set as deemed appropriate by the Parks Manager or designee. The porter service will be limited to cleaning restrooms and the removal of full trash bags from the trash receptacles as needed. • Provide litter collection • Perform all clay and turf maintenance to include adding clay, clay renovation, and cutting infield arcs and base paths • Provide clay, sand, soil, etc. to be used in leveling or backfilling low areas when deemed necessary • Maintain all back -stops, fences, gates, dugouts and bleachers in a safe and secure condition • Provide and install field equipment (bases, pitching rubbers, goals, etc.) Authorized users shall: • Be responsible for daily policing of all litter at the facility to include playing areas, dugouts, fences, backstops, bleachers, concession stands and adjacent grounds • Place all litter in the bins, cans, and receptacles provided by the City. Note: If within the City's judgment, the authorized user does not comply with litter collection, a notification letter will be issued by the City requesting immediate compliance. Further non-compliance will result in a fee of $35.00 per hour/per staff member for litter clean up • Be prohibited from performing any maintenance to any City property • Secure the facility when leaving (lock storage rooms, lock concession stands, secure scoreboard controllers, lock all field gates and building doors, turn off all field lights, interior building lights, and pavilion lights) Be appropriately trained by City staff on the use of any field prep supplies and hand equipment if the association desires to prep fields more frequently than what is provided by the City VI. Field Closures Athletic fields will be closed to allow for the ongoing maintenance required to provide athletic fields that meet the Southlake standard. All athletic fields are closed during the months of December & January All athletic fields will be closed for twelve (12) consecutive days during the City's maintenance periods in June o The City will attempt to rotate fields and split maintenance on fields in an effort to keep half of the fields open for practices o Maintenance during this period includes: ■ Mowing/Verti-cutting as necessary (if heavy buildup of thatch) ■ Aeration / Top dressing / Fertilization of fields ■ Over-seeding/sod replacement in heavy wear spots (City to determine which fields one (1) month prior. Requires 10-20 days for seed germination or time for sod to take root) ■ Watering time needed to water in fertilizer and keep any seed or sod moist to allow for germination and to take root ■ Infield and complex maintenance Heavy use rectangular athletic fields (football/lacrosse/soccer) will be closed for two (2) weeks in September/October to allow for overseeding with rye grass o Depending on the weather, the City will make every possible effort to work with authorized users to schedule the overseeding around game schedules 5B-15 5 Athletic fields may also be closed due to inclement weather and/or safety concerns. Field closures due to inclement weather may be necessary if it is raining at game/practice time, if the fields/courts are too wet, and/or in the interest of participant safety and/or preservation of good playing surfaces. The procedures for inclement weather field closures are as follows: Weekdays o Inspect athletic fields by 3:OOPM o Make a decision based upon field condition or weather o List any closings on the City Field Closure Line (817) 748-8028 by 4:OOPM o The website www.teamsideline.com/southlake is updated Monday through Friday by 4:OOPM o The Parks Manager or designee will have the final responsibility for canceling games with regards to field conditions for weekday games o If the conditions are marginal, the field information may include a notice that such conditions are subject to change with an updated notification by 4:OOPM o After games have begun and inclement weather becomes a factor, association officials shall follow the same guidelines as City staff for deciding cancellation or postponement Weekends o If a final decision for the weekend is not possible at 3:OOPM Friday, the Parks Manager or designee familiar with the athletic fields will monitor the weather and field conditions throughout the weekend and make decisions on field closure as needed o Inspect Athletic Fields by 7:OOAM on Saturday and Sunday (Note: Every effort will be made to ensure all fields are inspected by 7:OOAM, however, due to the number of fields it may take longer depending on the specific situation) o The City Field Closure Line (817) 748-8028 will also be updated by 8:OOAM for Saturday and Sunday games. (Note: The website is only updated Monday — Friday) o Status for Saturday & Sunday afternoon/evening games may be reevaluated at the discretion of the Parks Manager or designee at 11:OOAM and the field decision will be made prior to Noon that day o The decision of the Parks Manager or designee shall be final VII. Tournaments The City realizes the importance of athletic tournaments. These events have a major impact on the local economy, as well as provide a revenue source for the City and the City's approved athletic association programs. The City may provide athletic facilities for organizations requesting to host a tournament in Southlake. All tournament requests must be submitted to the City and shall only be authorized by the City through its Tournament Facilities Utilization Agreement. Tournament approvals are based on field availability, and will not interfere with previously approved, scheduled City or approved athletic association program usage. Vill. Concessions All food/beverage related concession operations are provided either by the approved athletic association programs or by the City as per the City's Concessions Stand Agreement. 5B-16 6 IX. Vendors All potential vendors must be pre -approved by the City along with a list of merchandise offered. No vendor will be allowed to sell any merchandise without the approval of the City and may not be in competition with items sold by the concessionaire. Vendor fees apply. Vendor trailers will be restricted to designated areas located within the parking lot. X. Building Access & Vehicle Permits The City will work with the association to determine the appropriate number of key fobs and vehicle permits to be issued. The City will issue key fobs to authorized approved athletic association program representatives for access to concession stands and storage rooms. The association may request permission in writing to utilize a golf cart or workman type utility vehicle on City property. If approved, a permit will be issued by the City to the association on a per vehicle basis. Misuse of the vehicle, as determined by the City, may result in the cancellation of the permit and ability of the association to use these vehicles. The association may request permission in writing to allow specific association representatives to drive their automobiles into the complex on the pedestrian pathways. The permit will only be issued by the City to association representatives responsible for the delivery of concession and building supplies to the concession/restroom/storage facilities. The permit allows for the drop-off and pick-up of concession and building supplies. At no time, may an automobile be parked inside the complex, as these areas are reserved for pedestrians only. All automobiles must be parked in the parking lot. The association must contact the Department of Community Services for a permit. Violators may be ticketed by Southlake Police. XI. Lighting Prediction System The City has implemented the THOR GUARD Lightning Prediction System in its community parks. Lightning is a severe hazard that must be viewed seriously. Everyone should seek shelter any time they believe lightning threatens them, even if a signal has NOT been sounded. You will be warned by our THOR GUARD lightning prediction system, which sounds ONE 15 second blast of the horn signaling suspension of ALL activities, the strobe light will begin flashing and remain flashing until safe conditions return. You should seek immediate shelter. Activities may resume after THREE 5 second blasts of the horn are sounded and the strobe light stops flashing. XII. Park Regulations The following regulations and restrictions are prescribed for the use of City parks: (1) Alcoholic beverages prohibited. It shall be unlawful for any person to possess or consume any alcoholic beverage in any City park. 5B-17 7 (2) Riding, driving or walking horses in any City park. Except on designated horse trails, it shall be unlawful for any person to walk, drive or ride a horse or horses within any City park. (3) Riding or driving off -road motorized vehicles in City any park. Except on designated off - road trails, it shall be unlawful for any person to drive or ride an off -road vehicle within any City park. For the purposes of this section, an off -road vehicle is a motorized vehicle designed and equipped for use off any paved roadway with such definition to specifically include off -road motor bikes, go-carts, and dune buggies. (4) Vehicular traffic prohibited in certain areas. Except in designated overflow parking areas, it shall be unlawful for any motor vehicle to stand, stop, and park or cross onto or into any portion of a City park other than upon a roadway or parking area so designated for such purposes. (5) Time limitations on public use of park. Except for a City sponsored event, it shall be unlawful for any person to use, enter into or be within a City park during any posted hours which the park is closed. (6) Littering. Littering is hereby prohibited in any City park. Littering shall include leaving trash or other items by persons picnicking within a City park and not placing trash and other items in appropriate trash receptacles provided in such park. (7) Firearms prohibited. It shall be unlawful for any person to carry on or about himself or to discharge a gun, pistol, rifle, or other firearm within any City park except that a person duly licensed by the state to carry a concealed handgun may carry a concealed handgun in accordance with state law. (8) Bicycles, skates, etc. It shall be unlawful for any person to ride a bicycle, scooter, skate board, in -line skates, or roller skates on any tennis court or basketball court owned or leased by the City, or in any other public areas posted by the City. (9) Hitting golf balls prohibited. Except in designated areas, it shall be unlawful for any person to hit golf balls in City parks. (10) Smoking prohibited except in designated areas. It shall be unlawful to smoke in bleachers, dugouts, or other congested outdoor areas at City parks. (11) Glass containers prohibited in City parks. It shall be unlawful for any person to possess a glass container in a City park. (12) Defacing public property a. No person shall remove, destroy, mutilate, or deface any structure, monument, statue, vase, fountain, wall, fence, railing, vehicle, bench, building or other property located in any public park. b. No person shall cut, break, deface, injure, or remove the trees, shrubs, plants, grasses, or turf within any public park. (13) Wild animals. It shall be unlawful to catch, injure, kill, strike, or attempt to strike with any object or weapon any animals within a public park, excluding fish, which may be obtained in designated fishing areas following the rules and regulations established by 5B-18 8 the state. (14) Climbing, etc., prohibited. It shall be unlawful to climb any trees or walk, stand or sit upon monuments, vases, fountains, walls, fences, railings, vehicles, or any other property not designated or customarily used for such purposes in any public park. (15) Pollution of waters. It shall be unlawful to throw, discharge to, or otherwise place or cause to be placed in the waters of any fountain, pond, lake, stream, or other body of water in or adjacent to any park or any tributary, stream, storm sewer, or drain flowing into such waters any substance, matter, or anything liquid or solid, which will or may result in the pollution of said waters. (16) Boating and swimming. It shall be unlawful to swim, wade, boat, or canoe in any area unless such area is designated for that purpose; provided, however, the Director of Community Services may permit the temporary occurrence of such activities for special programs and events. (17) Closing of game fields. The Director of Community Services or his designated representative is authorized to assign any game field owned or leased by the City as a closed field for maintenance or to protect the surface of the game field from damage. It shall be unlawful for non -City employees to go upon a game field which has been designated as a closed field and has posted a sign indicating that "Field is closed. Trespassing on a closed field could result in a $250.00 - $500.00 fine." (18) Erecting structures prohibited. a. No person shall place or erect any structure, sign, bulletin board, post, pole, or advertising of any kind in a public park, and no stakes may be driven into the ground. b. No person shall attach to any tree, shrub, fence, railing, post, or structure within any public park, any sign, bulletin board, or other advertising device of any kind. C. The prohibitions contained in subsections a. and b. of this section shall not be applicable to persons acting pursuant to and with the written authorization of the Director of Community Services or his designee. (19) Projectile devices. No person shall possess, fire, or discharge a device capable of propelling a projectile, including without limitation, any air gun, pistol, bow and arrow, cross bow, or sling shot in a public park; provided, however, the Director of Community Services may permit the temporary occurrence of such activities in a public park for special programs and events. (20) Sale of merchandise. It shall be unlawful for any person to sell or offer for sale any food, drinks, confections, merchandise, or services in any park or playground unless such person has a written agreement or permit issued by the City permitting the sale of such items in such park or playground. This section shall have no application to sports organizations or social organizations selling items to their own members, or at functions sanctioned by the City. (21) Sound amplification. It shall be unlawful to use any type of sound amplification system in a public park without the written consent of the Director of Community Services. 5B-19 9 XIII. Citv Ordinance Leashing or chaining. It shall be unlawful for an owner to allow any animal to run at large and not be restrained by means of a leash or chain of sufficient strength and length to control the actions of such animal while on public property or on property other than that of the owner of the animal. (Note: Does not apply to Dog Park) Use of fire pits are allowed in designated areas. Fires may be prohibited entirely if a fire ban is in effect. Approval Date: June 21, 2016 Approved by: I City Council Recommendation Date: June 6, 2016 Recommended by: I Parks & Recreation Board Recommendation Date: June 1, 2016 Recommended by: City Council/Parks & Recreation Board Athletics Task Force 5B - 20 10 EXHIBIT "B" CONCESSION STAND AGREEMENT 1. The ASSOCIATION shall have exclusive use of the concession stand at the Bob Jones Park Softball Fields for the duration of this Agreement. The ASSOCIATION shall have first right of refusal to operate the concession stand during Tournaments hosted by an outside organization, but not by the CITY. 2. The ASSOCIATION shall at all times during the duration of this Agreement work jointly with the CITY to maintain a clean and organized concession stand and shall be responsible for all ASSOCIATION owned fixtures, appliances, and equipment necessary for storage, preparation, and serving of food and drinks in a clean, safe, sanitary manner commensurate with similar CITY facilities in compliance with CITY, County and State statutes and ordinances and acceptable to applicable agencies. The CITY shall be responsible for all maintenance and repairs to the permanent physical structure of the building, such as electrical wiring, plumbing, ice maker, and other structural components. 3. The ASSOCIATION and CITY shall pass an annual inspection by the Tarrant County Health Department. The ASSOCIATION and CITY are also each individually responsible for any applicable Health Department Certificates. 4. The CITY will conduct inspections of the Concession Stand and the ASSOCIATION must maintain a passing score of the areas they control at all times. 5. The ASSOCIATION shall be required to police the area of all trash, garbage, paper, boxes, cartons, cans, containers, litter, etc., generated by the concession stand when in use by the ASSOCATION. Adequate trash receptacles shall be furnished by the CITY. If within the CITY's judgment, the ASSOCIATION does not comply with litter collection when in use by the ASSOCIATION, a notification letter will be issued by the CITY requesting immediate compliance. If the CITY deems applicable, further non-compliance will result in a fee of $35.00 per hour/per staff member for litter clean up. 6. The CITY shall furnish the ASSOCIATION with key fobs for the concession stand, electrical room, and equipment and storage room allocated to the ASSOCIATION as deemed necessary by the Director of Community Services. 7. The CITY shall be responsible for off-season winterizing of plumbing fixtures and cutting off all water and electricity inside the concession stand as dictated by the weather. 8. The ASSOCIATION shall be responsible for keeping on only the essential appliances during the season's non-use times. Only refrigerators, freezers and 5B-21 ice machines may be left on at all times. Ice machines shall be unplugged and water lines unhooked during the off-season. 9. The ASSOCIATION shall at all times during the duration of this Agreement be responsible for the sanitary conditions of the walls, ceilings, floors, cabinets, doors, etc., on the inside of the concession stand following its use by the ASSOCIATION. 10.The ASSOCIATION shall be responsible for all ASSOCIATION owned contents of the concession stand. Securing any insurance for all ASSOCIATION owned contents of the building is optional and will be the responsibility of the ASSOCIATION. 11. The CITY reserves the right to utilize the concession stand and/or score booths during this Agreement. 12. If facility is abandoned this Agreement is terminated. 56 - 22 CITY 'Fi u LAKE MEMORANDUM September 7, 2017 TO: Parks and Recreation Board FROM: Candice Edmondson, Deputy Director of Community Services SUBJECT: Recommendation on Facilities Utilization Agreement with the Miracle League of Southlake Action Requested: Parks Board recommendation on Facilities Utilization Agreement with Miracle League of Southlake Background Information: Each year the City partners with several athletic associations to provide youth athletic programming to the Southlake community. The Miracle League of Southlake is the City's current provider of baseball programs for special needs individuals in Southlake. The proposed Facilities Utilization Agreement (FUA) with Miracle League of Southlake provides athletic fields to the association from January 1, 2018 — December 31, 2019. The current FUA will expire December 31, 2017. The proposed FUA is the same agreement previously approved by City Council September 20, 2016, which included the "Policy for Provision of Athletic Facilities." There are no changes recommended for the 2018-2019 FUA. Specific to the Miracle League of Southlake agreement is a provision to waive required field maintenance fees for the program. City Council approved April 16, 2013 to waive the City's field maintenance fees for Miracle League of Southlake since participants will not be charged registration fees. A copy of the proposed FUA with Miracle League of Southlake is attached for your consideration. Financial Considerations: Miracle League of Southlake is not required to pay field maintenance fees for the term of the FUA. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5C-1 Parks and Recreation Board Meeting Date — September 11, 2017 Page 2of2 Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to collaborate with select partners to implement service solutions. Citizen Input/ Board Review: Preseason communication with Miracle League of Southlake representatives to allocate requested fields per program needs Parks Board recommendation September 11, 2017 City Council consideration October 17, 2017 Legal Review: The Agreement was previously reviewed by the City Attorney and approved by City Council. Alternatives: Alternatives include: ■ Recommendation to approve Agreement as presented ■ Recommendation to approve Agreement with input as desired ■ Recommendation not to approve Agreement Attachments: Proposed FUA with Miracle League of Southlake Staff Recommendation: Parks Board recommendation to approve the Facilities Utilization Agreement with Miracle League of Southlake for January 1, 2018 — December 31, 2019 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5C-2 CITY OF SOUTHLAKE PARKS FACILITIES UTILIZATION AGREEMENT THE STATE OF TEXAS § COUNTY OF TARRANT § The parties to this Agreement are the City of Southlake, Texas, herein called "CITY," and the Miracle League of Southlake, herein called "ASSOCIATION." WHEREAS, the CITY owns, operates, and maintains certain athletic facilities for the recreation, use, benefit, and enjoyment of its residents and the general public; and WHEREAS, the ASSOCIATION desires to lease (or utilize) the CITY'S athletic facilities to provide a youth baseball program in accordance with the terms and conditions of this Agreement, NOW, THEREFORE, IN CONSIDERATION of the covenants and agreements hereinafter contained and subject to the terms and conditions hereinafter stated, the parties hereto do mutually agree as follows: SECTION 1 SCOPE OF SERVICES A. The ASSOCIATION agrees to provide a recreational youth baseball program that adheres to the City of Southlake's organization values outlined in Section 9 of the Agreement. B. The CITY agrees to allocate the required number of fields to meet the Association's program needs for 2018 - 2019. Specific field allocations will be made in accordance with the City of Southlake Policy for the Provision of Athletic Facilities, which is made a part of this Agreement by reference and identified herein as Exhibit A. SECTION 2 TERMS OF AGREEMENT 1. This Agreement will be effective on the date signed by the CITY'S Mayor. 2. The term of this Agreement shall be from January 1, 2018 through December 31, 2019. 5C-3 3. Baseball shall consist of the following seasons: • Spring (typically February — May) • Summer (typically July) • Fall (typically August - November) The beginning of a season is the first day the ASSOCIATION utilizes the field(s) for coach look, tryouts, scrimmages, pre -season games, games, clinics, camps, etc., for that corresponding season. The end of a season is the last day the ASSOCIATION utilizes the field(s), as described above, for that corresponding season. 4. If the ASSOCIATION desires additional facility usage outside of the above listed seasons it must rent the fields from the CITY at the City Council approved field rental rates. 5. Fields not being utilized by the ASSOCIATION or the CITY will be made available for public use as per the Policy for the Provision of Athletic Facilities (Exhibit A). The CITY will work with the ASSOCIATION to identify any available fields. 6. Minor, functional and operational amendments to this Agreement must be approved by the Director of Community Services. Except as otherwise authorized herein, any other substantive amendments to this Agreement must be approved in writing by the City Council following a recommendation by the Parks and Recreation Board. 7. Both the CITY and the MILS agree on a goal that all residents of Southlake will continue to have the opportunity, at all levels of ability, to participate in the athletic program established for their individual skill level. As an integral part of this goal the CITY requires the MILS to find a team for all Southlake residents who register by the program's stated registration deadline and do not exceed the LMS stated maximum participants. Priority of registration for qualified participants shall fall in the following order: • Southlake Residents • CISD Students • Non-Southlake Residents Note — Resident is defined as person who lives within the Southlake City limits and pay City taxes. 5C-4 SECTION 3 USE OF PREMISES The ASSOCIATION shall not assign this lease nor shall it sublease or rent out any property of the CITY. Only the CITY may rent CITY property. All inquiries into field rentals and tournaments should be directed to the CITY; specifically, the Department of Community Services, at (817) 748-8019. Due to the necessity of inter -league play in order to complete some leagues, the ASSOCIATION shall assure that an ASSOCIATION team is scheduled for each game played on a CITY field. The ASSOCIATION shall not engage in any business on premises or do anything in connection therewith which shall be in violation of this Agreement, any existing state or federal law, or CITY ordinance, or use the same in such manner as to constitute a nuisance. The concession stand at the Bicentennial Park baseball fields shall be used in accordance with Exhibit B. SECTION 4 FIELD MAINTENANCE FEES On April 16, 2013 City Council approved a waiver of the resident field maintenance fee of $12.00 per resident player per season, and a non-resident field maintenance fee of $17.00 per non-resident player per season for the Miracle League Southlake program. SECTION 5 INSURANCE The ASSOCIATION, at its own expense, shall obtain and keep in force during the term of this Agreement public liability insurance as will protect the ASSOCIATION and the CITY from all claims for damages to property and persons, and such insurance policy shall name the City of Southlake as an additional insured, in an amount of at least one million dollars ($1,000,000) with such policy designed to cover the cost of defense and liability for injuries suffered by spectators and competitors in the organized athletic activity. The insurance shall protect the CITY from and against all liability for claims arising out of or in connection with the ASSOCIATION's use and occupation of the premises, and shall provide that such policy cannot be cancelled or terminated without thirty days prior written notice to the CITY. All insurance shall be issued by a company or companies of sound and adequate financial responsibility and authorized to do business in Texas, acceptable to the CITY. The type and minimum limit of liability insurance is as follows: TYPE MINIMUM LIMIT Comprehensive General $1,000,000 - Combined Single Limit Public Liability Coverage For Bodily Injury and Property Damage. $1,000,000 - On a Per Occurrence Basis, and Medical Payment Coverage. 5C-5 All insurance policies shall be subject to the examination and approval of the City Attorney for Southlake for their adequacy as to content, protection, and named insurance company. The ASSOCIATION shall furnish to the CITY certificates of such insurance within (10) ten days of the execution of this Agreement or prior to the commencement of any activities by the ASSOCIATION at the City of Southlake Park Facilities, whichever event occurs first. The ASSOCIATION understands and agrees that it has the sole responsibility to provide this information and that failure to timely comply with the requirements under the Article shall be cause for termination of this Agreement. Insurance required by this Agreement for the CITY as additional named insured shall be primary insurance and not contributing with any other insurance available to the CITY under any third party liability policy. The ASSOCIATION further agrees that with respect to the above required insurance, the CITY shall: A. Be named as an additional insured or an insured, as its interest may appear. B. Be provided with a waiver of subrogation, in its favor. SECTION 6 INDEMNIFICATION THE ASSOCIATION AGREES AND UNDERSTANDS THAT IT IS SPONSORING AN ATHLETIC ACTIVITY THAT HAS CERTAIN INHERENT DANGERS, AND THAT PERSONS PARTICIPATING IN ASSOCIATION ACTIVITIES DISCUSSED HEREIN MAY BE INJURED ON THE PREMISES. THE ASSOCIATION UNDERSTANDS THAT THE CITY WILL ATTEMPT TO PROVIDE SAFE PREMISES, BUT THAT CONDITIONS MAY CHANGE OR DEVELOP WHICH CREATE UNANTICIPATED DANGERS. THE ASSOCIATION AGREES AND REPRESENTS THAT IT SHALL INSPECT THE PREMISES AT THE BEGINNING OF EACH SEASON, INCLUDING BUT NOT LIMITED TO THE PLAYING FIELDS, AND THAT THE ASSOCIATION HAS DETERMINED THAT SUCH PREMISES ARE REASONABLY SAFE FOR THE ACTIVITIES CONTEMPLATED BY THE ASSOCIATION HEREUNDER. THE ASSOCIATION FURTHER AGREES THAT AT ANY TIME ITS REPRESENTATIVES OBSERVE AN UNSAFE CONDITION ON THE PREMISES USED BY THE ASSOCIATION, INCLUDING BUT NOT LIMITED TO THE PLAYING FIELDS, THE ASSOCIATION SHALL IMMEDIATELY REPORT SUCH DANGEROUS CONDITION TO THE DIRECTOR OF COMMUNITY SERVICES OR DESIGNEE. IF THE DANGEROUS CONDITION POSES AN IMMINENT DANGER THE ASSOCIATION SHALL IMMEDIATELY DISCONTINUE THE ACTIVITY AND USE OF THAT PORTION OF THE FACILITY. THE ASSOCIATION AGREES TO DEFEND, INDEMNIFY, AND HOLD HARMLESS THE CITY OF SOUTHLAKE, ITS AGENTS, OFFICIALS AND EMPLOYEES FROM ANY AND ALL CLAIMS FOR BODILY INJURY, ILLNESS, DEATH, ECONOMIC 5C-6 LOSS, PERSONAL INJURY, OR PROPERTY DAMAGE ARISING OUT OF THE ACTIVITIES OF THE ASSOCIATION CONTEMPLATED HEREUNDER, INCLUDING BUT NOT LIMITED TO ANY CLAIM ARISING OUT OF OR ALLEGED TO ARISE OUT OF ANY NEGLIGENT ACT OR OMISSION COMMITTED BY ASSOCIATION OFFICIALS, PLAYERS, MEMBERS, OR OFFICERS. NOTHING CONTAINED HEREIN SHALL BE CONSTRUED TO LIMIT OR WAIVE ANY GOVERNMENTAL OR SOVEREIGN IMMUNITY OF THE CITY OF SOUTHLAKE OR ANY IMMUNITY APPLICABLE TO ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES, NOR SHALL IT BE CONSTRUED TO LIMIT OR WAIVE ANY INSURANCE COVERAGE OR THE CITY'S STATUS AS AN ADDITIONAL NAMED INSURED AS PROVIDED IN SECTION 5 OF THIS AGREEMENT. TO THE EXTENT THERE MAY BE A WAIVER OF IMMUNITY UNDER STATE LAW TO ENFORCE THIS AGREEMENT, THE REMEDIES AVAILABLE TO ASSOCIATION TO ENFORCE THIS AGREEMENT ARE LIMITED TO MANDAMUS OR SPECIFIC PERFORMANCE. ALL OTHER REMEDIES, INCLUDING SUITS FOR DAMAGES AND RECOVERY OF ATTORNEY'S FEES ARE SPECIFICALLY WAIVED BY BOTH PARTIES. SECTION 7 MISCELLANEOUS EXHIBITS It is especially provided and agreed by and between the ASSOCIATION and the CITY that the exhibits referenced herein or attached hereto are incorporated into this Agreement as if set out in their entirety said exhibits being: 1. Exhibit "A" — Policy for the Provision of Athletic Facilities 2. Exhibit "B" — Concession Stand Agreement SECTION 8 TERMINATION OF AGREEMENT 1. CITY or ASSOCIATION shall notify the other party in writing of a breach of any term of this Agreement and allow ten (10) days to cure the breach. If the breach is not cured after the expiration of ten (10) days, then the non -breaching party may terminate this Agreement upon the expiration of 30 days from the date of the original written notice of breach without further notification to the breaching party. 2. In addition to any other provision or remedy of this Agreement, the CITY may keep a record of violations of any term of this Agreement, the City of Southlake Values, or any of the associated Exhibits. The failure of the City to notify ASSOCIATION of any such violation(s) shall not be deemed a waiver of any other right or remedy of the CITY. In case of three or more violations, the CITY'S Department of Community Services may schedule a meeting with ASSOCIATION to review the violations and determine whether or not the violations are curable. If the violations cannot be cured, then this Agreement may be terminated after the expiration of the then current season. 5C-7 SECTION 9 CITY OF SOUTHLAKE VALUES The City of Southlake has adopted values that are the fundamental principles that guide how members of the CITY conduct themselves in pursuit of the mission and vision. All business conducted with the CITY shall adhere to the CITY's organizational values as described below: • Integrity: Being worthy of the public's trust in all things. We deal honestly and respectfully with each other and the public at all times. • Innovation: Valuing progressive thinking, creativity, flexibility and adaptability in service delivery. • Accountability: Taking personal responsibility for our actions or inaction while putting the interests of the taxpayer first. • Commitment to Excellence: Behaving responsively in our delivery of service to the public. Our work is characterized by its quality and by the diligence with which it is carried out. We proactively seek to solve problems in advance. • Teamwork: Recognizing the importance of working together to meet our citizen's needs, communicating clearly, sharing resources and information freely. The values set forth in Section 9 are goals to which CITY officials, staff and employees are expected to adhere to in activities concerning this Agreement. The failure to adhere to, comply with, or take action consistent with these values should be reported to an appropriate CITY official, staff member, or employee, and such action or failure to act shall not be considered a material breach of this Agreement, but may be taken into consideration by the CITY as provided in Section 8, Paragraph 2. SECTION 10 SUCCESSORS AND ASSIGNS CITY and ASSOCIATION each binds itself and its successors, executors, administrator and assigns to the other party of this Agreement and to the successor, executors, administrators and assigns of such other party in respect to all covenants of this Agreement. Neither CITY nor ASSOCIATION shall assign or transfer its interest herein without the prior written consent of the other. SECTION 11 APPLICABLE LAW This Agreement is entered into subject to the Charter and ordinances of CITY as they may be amended from time to time, and is subject to and is to be construed, governed and enforced under all applicable State of Texas and Federal laws. ASSOCIATION will make any and all reports required per Federal, State or local law including, but not limited to, proper reporting to the Internal Revenue Service, as required in accordance with ASSOCIATION'S income. Situs of this Agreement is agreed to be Tarrant County, 5C-8 Texas, for all purposes including performance and execution. SECTION 12 SEVERABILITY If any of the terms, provisions, covenants, conditions or any other part of this Agreement are held for any reason to be invalid, void or unenforceable, the remainder of the terms, provisions, covenants, conditions or any other part of this Agreement shall remain in full force and effect and shall in no way be affected, impaired or invalidated. SECTION 13 REMEDIES No right or remedy granted herein or reserved to the parties is exclusive of any other right or remedy herein by law or equity provided or permitted, but each shall be cumulative of every other right or remedy given hereunder. SECTION 14 ENTIRE AGREEMENT This Agreement and the Exhibits embody the complete agreement of the parties hereto, superseding all oral or written previous and contemporaneous agreements between the parties relating to matters herein, and except as otherwise provided herein, cannot be modified without written agreement of the parties. SECTION 15 NON -WAIVER It is further agreed that one (1) or more instances of forbearance by CITY in the exercise of its rights herein shall in no way constitute a waiver thereof. No covenant or condition of this Agreement may be waived without consent of the parties. Forbearance or indulgence by either party shall not constitute a waiver of any covenant or condition to be performed pursuant to this Agreement. SECTION 16 HEADINGS The headings of this Agreement are for the convenience of reference only and shall not affect in any manner any of the terms and conditions hereof. SECTION 17 VENUE The parties to this Agreement agree and covenant that this Agreement will be enforceable in the City of Southlake, Texas; and that if legal action is necessary to enforce this Agreement, exclusive venue will lie in Tarrant County, Texas. 5C-9 SECTION 18 NO THIRD PARTY BENEFICIARY For purposes of this Agreement, including its intended operation and effect, the parties (CITY and ASSOCIATION) specifically agree that: (1) the Agreement only affects matters/disputes between the parties to this Agreement, and is in no way intended by the parties to benefit or otherwise affect any third person or entity notwithstanding the fact that such third person or entity may be in contractual relationship with CITY or ASSOCIATION or both; and (2) the terms of this Agreement are not intended to release, either by contract or operation of law, any third person or entity from obligations owing by them to either CITY or ASSOCIATION. SECTION 19 GOVERNMENTAL IMMUNITY ASSOCIATION understands and agrees that CITY is a Texas home -rule municipality and that by entering into this Agreement, the CITY is performing a governmental function. No term or condition of the Agreement shall be construed or interpreted as a waiver, express or implied, of any of the governmental or soverign immunities, rights, benefits, or protections of CITY. This Agreement is made and entered into on the day of City Secretary Approved as to form City Attorney by: CITY OF SOUTHLAKE Mayor City of Southlake President Miracle League Southlake 5C-10 City of Southlake Policies and Procedures Policy: Policy for the Provision of Athletic Facilities Source: City Council Category: Community Services Department Guidina Principles The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. We do this by adhering to the City's Strategy Map which focuses on Safety & Security, Infrastructure, Mobility, Quality Development, Partnerships & Volunteerism, and Performance Management & Service Delivery. The Southlake City Council has adopted this Policy for the Provision of Athletic Facilities to ensure the most appropriate allocation of the City owned athletic facility assets. The policy will guide the management and provision of the City's athletic facilities (excluding those at The Marq Southlake and the Southlake Tennis Center). Management The Department of Community Services is charged with overseeing all aspects of the City's Park and Recreation system, including the management and allocation of all athletic facilities as per this policy to ensure we are Serving Our Customers, Managing the Business and Providing Financial Stewardship of these City owned assets. The Department has developed the following objectives to guide its business operations related to the management of the park and recreation system. • Ensure a safe and secure parks and recreation system for customers • Develop and maintain outstanding parks, community facilities & public spaces • Provide meaningful opportunities for volunteer involvement • Deliver exceptional customer service • Promote lifelong learning & active lifestyles through high quality facilities, programs & events • Enhance customer engagement by providing strategic messaging for community facilities, programs & events • Collaborate with select partners to implement service solutions • Partner with community stakeholders to identify & implement needs of the community • Enhance resident quality of life & business vitality through tourism • Enhance service delivery through process development and continual process improvement • Provide high value services through efficient management of resources • Provide and maintain high quality parks and community facilities within budget 5C-11 Ensure the cost effective and efficient investment of taxpayer dollars on infrastructure Improve quality of life through progressive implementation of Southlake's Comprehensive Plan recommendations. III. Athletic Field Allocations The City's goal is to provide outstanding athletic fields, which meet the Southlake standard, for the uses detailed below in priority order: 1. Recreational level league games, practices and league tournaments offered by the City and approved athletic associations, where the teams are primarily made up of Southlake residents (Seasonal field allocations will be prioritized based on the primary season for each sport) 2. Non -organized field/court usage (i.e., open play) on a first -come, first -served basis by Southlake residents (on fields that are not locked or closed for maintenance) 3. Higher level (i.e., select level) league games and practices offered by the City, approved athletic associations and the CISD, once the needs at the recreational level are met. Priority will be given to higher level teams primarily made up of Southlake residents over teams that are not (Seasonal field allocations will be prioritized based on the primary season for each sport) 4. Field/court rentals by Southlake residents for exclusive personal use (no organized team use) 5. Field/court rentals by Southlake businesses & non -profits for infrequent use (such as for a corporate or church event, fee based sports clinics, etc.) 6. Tournament play (see Tournament section below) 7. Field/court rentals by non-Southlake residents for exclusive personal use (no organized team use) 8. Field/court rentals by non-Southlake businesses & non -profits for infrequent use (such as for a corporate or church event, fee based sports clinics, etc.) To ensure athletic fields are maintained to the Southlake standard, the City designates fields as either Game Fields or Practice Fields. Game Fields are designated for City managed or approved athletic association league games and tournament play. Practice Fields are designated for City managed or approved athletic association league practices and scrimmages. The City reserves the right to allocate the usage of all City owned fields for City programs and for approved athletic association programs as deemed appropriate by the Director of Community Services. The City will have priority for any City event. The City does not allocate, nor rent athletic fields or athletic courts for organized team use; unless the team is officially registered in either a City managed athletic program or an approved athletic association program. In addition to the game fields the City allocates for approved athletic association league games, the City also allocates the required number of practice fields to meet the athletic association's program needs for practices each season. The athletic association may distribute the total hours of practice space allocated as they see fit to meet the needs of their program (i.e., the athletic association determines how many hours per week their participants practice, not the City). 5C-12 2 To maximize the use of each athletic facility, the total hours of practice space allocated is based on the number of teams registered per season the previous year. The allocation may be adjusted to accommodate any increase or decrease in league participation for the current season. To develop the total number of practices hours allocated, the City, in utilizing the recent field requirements of the approved athletic associations as a guide, has developed the following formula to calculate the total hours of practice space allocated to each association seasonally. The formula is consistent with the National Standards for Youth Sports as recommended by the National Alliance for Youth Sports organization. Three (3) hours of practice space, per team, per week for youth (10 & under), and six (6) hours of practice space, per team, per week for middle school aged (11 & up). The City will allocate an additional 10% of practice space, beyond the number of hours of practice space per team, per week, to account for potential field closures related to inclement weather. The City will make the allocations no less than thirty (30) days prior to the start of practices for each season. The allocations will be specific to the park, complex, field, day and time. The athletic association will only have access to the specific fields allocated and only on the days and times allocated. Athletic facilities may only be used by the approved athletic associations during the following days and times for season practices and games. DAY BEGIN END Sunda 12:OOPM 10:OOPM Mon — Thurs 4:OOPM 10:OOPM Friday 4:OOPM 11:OOPM Saturday 8:OOAM 11:OOPM Exception: Field use at North Park shall cease by 9:OOPM daily (Sunday — Saturday) The athletic association is responsible for turning off all field lights when no longer in use each day. The City will set field lights to automatically turn off thirty (30) minutes after each day's end time. IV. Communication In working with the City's approved athletic association programs, the Department of Community Services shall: • Provide board member orientation on an annual basis for all athletic association board members/representatives • Meet with key athletic association board members/representatives at least one month prior to each season to discuss the details and logistics for the upcoming season • Meet with key athletic association board members/representatives as needed throughout the year • Provide, manage and monitor the City's athleticfields(a�ci.southlake.tx.us email for all communications related to field scheduling 5C-13 3 In working with the City, the City's approved athletic association programs shall: • Designate one (1) person as the association's field manager that will serve as the one (1) point of contact for all day-to-day communications related to field usage, scheduling and maintenance requests • Submit season start and end dates no less than one (1) month prior to the beginning of each season to the City via email athleticfields(a)ci.south lake.tx.us • Submit a complete schedule for practices/scrimmages and games (field number, age group, dates, times) no less than one (1) week prior to the beginning of the season to the City via email athleticfields(@ci.southlake.tx.us in the format designated by the City • Submit requests to reschedule games no less than one (1) business day in advance to the City via email athleticfields(a)ci.south lake.tx.us (Note: All requests to reschedule games must be approved by the City). Requests not received prior to one (1) business day will not be honored • Submit requests to reschedule games that require the reconfiguration/restriping of fields at least three (3) business days in advance to the City via email athleticfields(abci.south lake.tx.us • Schedule all necessary sports field lights for practices/scrimmages and games by using the Musco Control -Link password assigned to the field manager • Submit the names, addresses, e-mail addresses and phone numbers of all officers and board members no less than two (2) weeks after election or appointment • Submit field maintenance fee payment with rosters of all participants including name, age, gender, residency, league played in (Recreational or Select), and all other information requested to complete seasonal report no less than two (2) weeks after the season • The athletic association president or board representative shall attend one Parks & Recreation Board meeting annually for the purpose of making a presentation addressing the state of the athletic association and to discuss any other items related to the program V. Field Care & Maintenance In maintaining and preparing fields for play, the City shall: • Ensure all parks and athletic facilities are safe, available and ready for play based on the approved schedules submitted by the associations • Provide & maintain all area and athletic field/court lighting systems • Maintain the restrooms in a safe and sanitary condition • Be responsible for the operation and maintenance of the irrigation system • Provide electrical power for the operation of the scoreboards • Maintain/repair the scoreboards • Perform all turf maintenance o Mowing o Fertilization o weed control/herbicide spraying ■ may require up to 24 hours field closure ■ City will give a 48 hour notice ■ City will not close a field with a scheduled game • Prepare game fields for games Monday through Friday; including painting/chalking all field lines, as necessary for regularly scheduled and properly rescheduled games. (Note: Fields will not be prepared for any game(s) that are not on the City approved schedule.) 5C-14 4 • Provide contract porter services on weekends. The porter service schedule will be set as deemed appropriate by the Parks Manager or designee. The porter service will be limited to cleaning restrooms and the removal of full trash bags from the trash receptacles as needed. • Provide litter collection • Perform all clay and turf maintenance to include adding clay, clay renovation, and cutting infield arcs and base paths • Provide clay, sand, soil, etc. to be used in leveling or backfilling low areas when deemed necessary • Maintain all back -stops, fences, gates, dugouts and bleachers in a safe and secure condition • Provide and install field equipment (bases, pitching rubbers, goals, etc.) Authorized users shall: • Be responsible for daily policing of all litter at the facility to include playing areas, dugouts, fences, backstops, bleachers, concession stands and adjacent grounds • Place all litter in the bins, cans, and receptacles provided by the City. Note: If within the City's judgment, the authorized user does not comply with litter collection, a notification letter will be issued by the City requesting immediate compliance. Further non-compliance will result in a fee of $35.00 per hour/per staff member for litter clean up • Be prohibited from performing any maintenance to any City property • Secure the facility when leaving (lock storage rooms, lock concession stands, secure scoreboard controllers, lock all field gates and building doors, turn off all field lights, interior building lights, and pavilion lights) Be appropriately trained by City staff on the use of any field prep supplies and hand equipment if the association desires to prep fields more frequently than what is provided by the City VI. Field Closures Athletic fields will be closed to allow for the ongoing maintenance required to provide athletic fields that meet the Southlake standard. All athletic fields are closed during the months of December & January All athletic fields will be closed for twelve (12) consecutive days during the City's maintenance periods in June o The City will attempt to rotate fields and split maintenance on fields in an effort to keep half of the fields open for practices o Maintenance during this period includes: ■ Mowing/Verti-cutting as necessary (if heavy buildup of thatch) ■ Aeration / Top dressing / Fertilization of fields ■ Over-seeding/sod replacement in heavy wear spots (City to determine which fields one (1) month prior. Requires 10-20 days for seed germination or time for sod to take root) ■ Watering time needed to water in fertilizer and keep any seed or sod moist to allow for germination and to take root ■ Infield and complex maintenance Heavy use rectangular athletic fields (football/lacrosse/soccer) will be closed for two (2) weeks in September/October to allow for overseeding with rye grass o Depending on the weather, the City will make every possible effort to work with authorized users to schedule the overseeding around game schedules 5C-15 5 Athletic fields may also be closed due to inclement weather and/or safety concerns. Field closures due to inclement weather may be necessary if it is raining at game/practice time, if the fields/courts are too wet, and/or in the interest of participant safety and/or preservation of good playing surfaces. The procedures for inclement weather field closures are as follows: Weekdays o Inspect athletic fields by 3:OOPM o Make a decision based upon field condition or weather o List any closings on the City Field Closure Line (817) 748-8028 by 4:OOPM o The website www.teamsideline.com/southlake is updated Monday through Friday by 4:OOPM o The Parks Manager or designee will have the final responsibility for canceling games with regards to field conditions for weekday games o If the conditions are marginal, the field information may include a notice that such conditions are subject to change with an updated notification by 4:OOPM o After games have begun and inclement weather becomes a factor, association officials shall follow the same guidelines as City staff for deciding cancellation or postponement Weekends o If a final decision for the weekend is not possible at 3:OOPM Friday, the Parks Manager or designee familiar with the athletic fields will monitor the weather and field conditions throughout the weekend and make decisions on field closure as needed o Inspect Athletic Fields by 7:OOAM on Saturday and Sunday (Note: Every effort will be made to ensure all fields are inspected by 7:OOAM, however, due to the number of fields it may take longer depending on the specific situation) o The City Field Closure Line (817) 748-8028 will also be updated by 8:OOAM for Saturday and Sunday games. (Note: The website is only updated Monday — Friday) o Status for Saturday & Sunday afternoon/evening games may be reevaluated at the discretion of the Parks Manager or designee at 11:OOAM and the field decision will be made prior to Noon that day o The decision of the Parks Manager or designee shall be final VII. Tournaments The City realizes the importance of athletic tournaments. These events have a major impact on the local economy, as well as provide a revenue source for the City and the City's approved athletic association programs. The City may provide athletic facilities for organizations requesting to host a tournament in Southlake. All tournament requests must be submitted to the City and shall only be authorized by the City through its Tournament Facilities Utilization Agreement. Tournament approvals are based on field availability, and will not interfere with previously approved, scheduled City or approved athletic association program usage. Vill. Concessions All food/beverage related concession operations are provided either by the approved athletic association programs or by the City as per the City's Concessions Stand Agreement. 5C-16 6 IX. Vendors All potential vendors must be pre -approved by the City along with a list of merchandise offered. No vendor will be allowed to sell any merchandise without the approval of the City and may not be in competition with items sold by the concessionaire. Vendor fees apply. Vendor trailers will be restricted to designated areas located within the parking lot. X. Building Access & Vehicle Permits The City will work with the association to determine the appropriate number of key fobs and vehicle permits to be issued. The City will issue key fobs to authorized approved athletic association program representatives for access to concession stands and storage rooms. The association may request permission in writing to utilize a golf cart or workman type utility vehicle on City property. If approved, a permit will be issued by the City to the association on a per vehicle basis. Misuse of the vehicle, as determined by the City, may result in the cancellation of the permit and ability of the association to use these vehicles. The association may request permission in writing to allow specific association representatives to drive their automobiles into the complex on the pedestrian pathways. The permit will only be issued by the City to association representatives responsible for the delivery of concession and building supplies to the concession/restroom/storage facilities. The permit allows for the drop-off and pick-up of concession and building supplies. At no time, may an automobile be parked inside the complex, as these areas are reserved for pedestrians only. All automobiles must be parked in the parking lot. The association must contact the Department of Community Services for a permit. Violators may be ticketed by Southlake Police. XI. Lighting Prediction System The City has implemented the THOR GUARD Lightning Prediction System in its community parks. Lightning is a severe hazard that must be viewed seriously. Everyone should seek shelter any time they believe lightning threatens them, even if a signal has NOT been sounded. You will be warned by our THOR GUARD lightning prediction system, which sounds ONE 15 second blast of the horn signaling suspension of ALL activities, the strobe light will begin flashing and remain flashing until safe conditions return. You should seek immediate shelter. Activities may resume after THREE 5 second blasts of the horn are sounded and the strobe light stops flashing. XII. Park Regulations The following regulations and restrictions are prescribed for the use of City parks: (1) Alcoholic beverages prohibited. It shall be unlawful for any person to possess or consume any alcoholic beverage in any City park. 5C-17 7 (2) Riding, driving or walking horses in any City park. Except on designated horse trails, it shall be unlawful for any person to walk, drive or ride a horse or horses within any City park. (3) Riding or driving off -road motorized vehicles in City any park. Except on designated off - road trails, it shall be unlawful for any person to drive or ride an off -road vehicle within any City park. For the purposes of this section, an off -road vehicle is a motorized vehicle designed and equipped for use off any paved roadway with such definition to specifically include off -road motor bikes, go-carts, and dune buggies. (4) Vehicular traffic prohibited in certain areas. Except in designated overflow parking areas, it shall be unlawful for any motor vehicle to stand, stop, and park or cross onto or into any portion of a City park other than upon a roadway or parking area so designated for such purposes. (5) Time limitations on public use of park. Except for a City sponsored event, it shall be unlawful for any person to use, enter into or be within a City park during any posted hours which the park is closed. (6) Littering. Littering is hereby prohibited in any City park. Littering shall include leaving trash or other items by persons picnicking within a City park and not placing trash and other items in appropriate trash receptacles provided in such park. (7) Firearms prohibited. It shall be unlawful for any person to carry on or about himself or to discharge a gun, pistol, rifle, or other firearm within any City park except that a person duly licensed by the state to carry a concealed handgun may carry a concealed handgun in accordance with state law. (8) Bicycles, skates, etc. It shall be unlawful for any person to ride a bicycle, scooter, skate board, in -line skates, or roller skates on any tennis court or basketball court owned or leased by the City, or in any other public areas posted by the City. (9) Hitting golf balls prohibited. Except in designated areas, it shall be unlawful for any person to hit golf balls in City parks. (10) Smoking prohibited except in designated areas. It shall be unlawful to smoke in bleachers, dugouts, or other congested outdoor areas at City parks. (11) Glass containers prohibited in City parks. It shall be unlawful for any person to possess a glass container in a City park. (12) Defacing public property a. No person shall remove, destroy, mutilate, or deface any structure, monument, statue, vase, fountain, wall, fence, railing, vehicle, bench, building or other property located in any public park. b. No person shall cut, break, deface, injure, or remove the trees, shrubs, plants, grasses, or turf within any public park. (13) Wild animals. It shall be unlawful to catch, injure, kill, strike, or attempt to strike with any object or weapon any animals within a public park, excluding fish, which may be obtained in designated fishing areas following the rules and regulations established by 5C-18 8 the state. (14) Climbing, etc., prohibited. It shall be unlawful to climb any trees or walk, stand or sit upon monuments, vases, fountains, walls, fences, railings, vehicles, or any other property not designated or customarily used for such purposes in any public park. (15) Pollution of waters. It shall be unlawful to throw, discharge to, or otherwise place or cause to be placed in the waters of any fountain, pond, lake, stream, or other body of water in or adjacent to any park or any tributary, stream, storm sewer, or drain flowing into such waters any substance, matter, or anything liquid or solid, which will or may result in the pollution of said waters. (16) Boating and swimming. It shall be unlawful to swim, wade, boat, or canoe in any area unless such area is designated for that purpose; provided, however, the Director of Community Services may permit the temporary occurrence of such activities for special programs and events. (17) Closing of game fields. The Director of Community Services or his designated representative is authorized to assign any game field owned or leased by the City as a closed field for maintenance or to protect the surface of the game field from damage. It shall be unlawful for non -City employees to go upon a game field which has been designated as a closed field and has posted a sign indicating that "Field is closed. Trespassing on a closed field could result in a $250.00 - $500.00 fine." (18) Erecting structures prohibited. a. No person shall place or erect any structure, sign, bulletin board, post, pole, or advertising of any kind in a public park, and no stakes may be driven into the ground. b. No person shall attach to any tree, shrub, fence, railing, post, or structure within any public park, any sign, bulletin board, or other advertising device of any kind. C. The prohibitions contained in subsections a. and b. of this section shall not be applicable to persons acting pursuant to and with the written authorization of the Director of Community Services or his designee. (19) Projectile devices. No person shall possess, fire, or discharge a device capable of propelling a projectile, including without limitation, any air gun, pistol, bow and arrow, cross bow, or sling shot in a public park; provided, however, the Director of Community Services may permit the temporary occurrence of such activities in a public park for special programs and events. (20) Sale of merchandise. It shall be unlawful for any person to sell or offer for sale any food, drinks, confections, merchandise, or services in any park or playground unless such person has a written agreement or permit issued by the City permitting the sale of such items in such park or playground. This section shall have no application to sports organizations or social organizations selling items to their own members, or at functions sanctioned by the City. (21) Sound amplification. It shall be unlawful to use any type of sound amplification system in a public park without the written consent of the Director of Community Services. 5C-19 9 XIII. Citv Ordinance Leashing or chaining. It shall be unlawful for an owner to allow any animal to run at large and not be restrained by means of a leash or chain of sufficient strength and length to control the actions of such animal while on public property or on property other than that of the owner of the animal. (Note: Does not apply to Dog Park) Use of fire pits are allowed in designated areas. Fires may be prohibited entirely if a fire ban is in effect. Approval Date: June 21, 2016 Approved by: I City Council Recommendation Date: June 6, 2016 Recommended by: I Parks & Recreation Board Recommendation Date: June 1, 2016 Recommended by: City Council/Parks & Recreation Board Athletics Task Force 5C - 20 10 EXHIBIT "B" CONCESSION STAND AGREEMENT 1. The ASSOCIATION shall coordinate use of the concession stand at the Bicentennial Park Baseball Fields with Southlake Baseball Association for the duration of this Agreement. 2. The ASSOCIATION shall at all times during the duration of this Agreement work jointly with the CITY to maintain a clean and organized concession stand and shall be responsible for all ASSOCIATION owned fixtures, appliances, and equipment necessary for storage, preparation, and serving of food and drinks in a clean, safe, sanitary manner commensurate with similar CITY facilities in compliance with CITY, County and State statutes and ordinances and acceptable to applicable agencies. The CITY shall be responsible for all maintenance and repairs to the permanent physical structure of the building, such as electrical wiring, plumbing, ice maker, and other structural components. 3. The ASSOCIATION and CITY shall pass an annual inspection by the Tarrant County Health Department. The ASSOCIATION and CITY are also each individually responsible for any applicable Health Department Certificates. 4. The CITY will conduct inspections of the Concession Stand and the ASSOCIATION must maintain a passing score of the areas they control at all times. 5. The ASSOCIATION shall be required to police the area of all trash, garbage, paper, boxes, cartons, cans, containers, litter, etc., generated by the concession stand when in use by the ASSOCATION. Adequate trash receptacles shall be furnished by the CITY. If within the CITY's judgment, the ASSOCIATION does not comply with litter collection when in use by the ASSOCIATION, a notification letter will be issued by the CITY requesting immediate compliance. If the CITY deems applicable, further non-compliance will result in a fee of $35.00 per hour/per staff member for litter clean up. 6. The CITY shall furnish the ASSOCIATION with key fobs for the concession stand, electrical room, and equipment and storage room allocated to the ASSOCIATION as deemed necessary by the Director of Community Services. 7. The CITY shall be responsible for off-season winterizing of plumbing fixtures and cutting off all water and electricity inside the concession stand as dictated by the weather. 8. The ASSOCIATION shall be responsible for keeping on only the essential appliances during the season's non-use times. Only refrigerators, freezers and ice machines may be left on at all times. Ice machines shall be unplugged and 5C-21 water lines unhooked during the off-season. 9. The ASSOCIATION shall at all times during the duration of this Agreement be responsible for the sanitary conditions of the walls, ceilings, floors, cabinets, doors, etc., on the inside of the concession stand following its use by the ASSOCIATION. 10.The ASSOCIATION shall be responsible for all ASSOCIATION owned contents of the concession stand. Securing any insurance for all ASSOCIATION owned contents of the building is optional and will be the responsibility of the ASSOCIATION. 11.The CITY reserves the right to utilize the concession stand and/or score booths during this Agreement. 12. If facility is abandoned this Agreement is terminated. 5C - 22 CITY OF SOUTH LAKE MEMORANDUM September 7, 2017 TO: Parks and Recreation Board FROM: Candice Edmondson, Deputy Director of Community Services SUBJECT: Recommendation on Southlake Parks Development Corporation Matching Funds request from Carillon Homeowners Association for construction of a dumpster enclosure Action Requested: Parks Board recommendation on the Southlake Parks Development Corporation (SPDC) Matching Funds request from Carillon Homeowners Association (HOA) for a dumpster enclosure Background Information: The SPDC matching funds request from Carillon HOA is for a 100% match of a proposed amount not to exceed $12,565 for the construction of a dumpster enclosure at Lake Carillon Park. The total cost of the enclosure is estimated at $25,130 to be split 50/50 ($12,565 each) between Carillon HOA and SPDC. Recently the Carillon HOA Board contacted the City regarding the need for a dumpster and enclosure at Lake Carillon Park for the disposal of trash and debris collected in the park by the association. As you will recall, Lake Carillon Park is a City owned park maintained by the Carillon HOA per the Carillon Developer's Agreement. Since the dumpster and enclosure will be placed on City property, the City will retain ownership of the enclosure and the Carillon HOA will maintain the dumpster and enclosure per the attached proposed License Agreement. The Carillon HOA will contract directly with the City's waste services provider, Republic, on purchase of the dumpster and disposal schedule. If the request for SPDC matching funds is approved, the City will reimburse Carillon HOA for the requested amount of $12,565. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5D-1 Parks and Recreation Board Meeting Date — September 11, 2017 Page 2 of 4 Staff has reviewed the request from Carillon HOA and recommends approval based on the project meeting the criteria designated within the SPDC Matching Funds Policy. The Parks Board's recommendation of the request is based on the viability of the project itself to the overall use of the City's parks and recreation system as per the adopted Southlake 2030 Parks, Recreation & Open Space/Community Facilities Master Plan and the benefit of the project to Southlake residents. A copy of the SPDC matching funds request application is attached to the memo for your review. A representative from the Carillon HOA will be present at the meeting to respond to any questions from the Board. Financial Considerations: Carillon HOA has committed funds in the amount of $25,130 towards the total cost of the construction and is seeking SPDC participation in the amount of $12,565. Availability of SPDC matching funds for the project are reviewed when SPDC makes their recommendation to City Council. The current SPDC Matching Funds Budget available balance is approximately $81,000, excluding encumbrances of approximately $235,000. If the SPDC Matching Funds request from Carillon HOA in the amount of $12.656 is approved, an unencumbered balance of approximately $68,400 will be available for the remainder of FY 2017. From 2013 to present, approved requests for SPDC matching funds include: • Southlake Carroll Lacrosse Association for up to $85,000 towards construction of a wall ball court at North Park (May 2017) • Southlake Girls Softball Association for up to $37,500 towards improvements to batting cages at Bob Jones Park (February 2017) City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5D-2 Parks and Recreation Board Meeting Date — September 11, 2017 Page 3 of 4 • Southlake Cricket Club for $1,743 for cricket pitch at Bob Jones Park (December 2015) • Miracle League of Southlake for $2,000 towards construction cost for the Texas Rangers Miracle League Field at Bicentennial Park (October 2015) • Bob Jones Nature Center Organization for up to $50,000 towards development of a pollinator garden at the Bob Jones Nature Center & Preserve (November 2014) • Southlake Cricket Club for $6,916 towards the construction of the cricket pitch at Bob Jones Park (September 2014) • Miracle League of Southlake for $1,661.60 towards construction cost for the Texas Rangers Miracle League Field at Bicentennial Park (May 2014) • 2012/13 Leadership Southlake Class for up to $25,000 for signage at Bob Jones Nature Center & Preserve (April 2013) • Miracle League of Southlake for $10,250 towards construction cost for the Texas Rangers Miracle League Field at Bicentennial Park (April 2013) In addition, a proposed request from Grapevine Southlake Soccer Association for $3,262 towards purchase of new soccer goals is pending approval by SPDC and City Council. This item will be presented to both SPDC and City Council on September 19, 2017. Strategic Link: The matching funds request is linked to the City's Strategy Map related to the focus areas of Partnerships and Volunteerism and Performance Management & Service Delivery. The request also meets the corporate business objectives to collaborate with select partners to implement service solutions and invest to provide and maintain high quality public assets. Citizen Input/ Board Review: Parks Board recommendation September 11, 2017 SPDC consideration October 17, 2017 City Council consideration October 17, 2017 City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5D-3 Parks and Recreation Board Meeting Date — September 11, 2017 Page 4of4 Legal Review: The City Attorney provided the proposed License Agreement for use of the enclosure Alternatives: Alternatives include: ■ Recommendation to approve request as presented ■ Recommendation to approve request with input as desired ■ Recommendation not to approve request Supporting Documents: ■ Carillon HOA Matching Funds Application ■ Enclosure Concept ■ Proposed License Agreement for Use of Lake Carillon Park for Dumpster Enclosure Staff Recommendation: Parks Board recommendation to approve the SPDC Matching Funds request from Carillon HOA in an amount not to exceed $12,565 for the construction of a dumpster enclosure at Lake Carillon Park City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5D-4 Revised 03.08.12 PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION Project Name: Carillon Trash Receptacle Enclosure Project Location: Lake Carillon Lane and N Carroll Blvd Contact Person: Michele McNICol organization: Carillon Homeowners Association Mailing Address:1800 Preston Park Blvd, Ste 101 City: Plano state: TX ZIP: 75093 Phone:817-310-6901 Cell:940-231-5211 Fax:817-310-6950 Additional Contact Person: Steve Schockett Phone: 817-480-3093 Project Description: Stone and block, gated enclosure to be built in the parking lot at this location. The enclosure will hold a small dumpster for use by the porter and the association for disposal of association and park trash and debris collected. Project Justification: There is currently no on -site location to dispose of trash collected on lake, park and association property. Proposed Start Date: on approval Proposed Completion Date: 1.5 weeks Projected Cost: $ 25,130 Funds Requested: $12,565 Check One: Standard Match X OR In -Kind Match %Match Proposed: 500 0 Does the individual/organization currently have its portion of the requested funds match? Yes If not, when does the individual/organization anticipate having its portion of the match? n/a 5D-5 nJ r 1 w Ift �I e :;� LICENSE AGREEMENT This license agreement (this "Agreement") is made and entered by and between the City of Southlake, Texas, a Texas Home Rule Municipality (the "City") and Carillon Homewners Association, Inc. ("Carillon"). The City and Carillon are sometimes collectively referred to as the "Parties" or individually referred to as a "Party." 1.01 Purpose. Carillon is responsible for maintenance of Lake Carillon Park (the "Park") pursuant to a Developer's Agreement dated between and the City. In order to facilitate Carillon's efforts to maintain the park and keep it clean, Carillon has requested permission to place a commercial dumpster in the Park to contain trash and debris collected in the Park. The City has agreed to allow this subject to certain requirements and limitations. 1.02 Term and Termination. This Agreement shall be effective the date this Agreement is signed by both parties (the "Effective Date"). Either party may terminate this Agreement at any time after the expiration of five years by providing written notice to the other party of such intent, provided that such termination shall be effective 30 days after the other party receives such notice. 1.03 Subject Area. This Agreement shall only allow Carillon to engage in a Permitted Use (as defined hereinbelow) during the Term in the area set forth on Exhibit "A" hereto, or such other area as is designated by the City from time to time (the "Permitted Area"). The term Permitted Area shall be strictly construed and strictly limited to the area set forth on Exhibit "A" hereto. No Park property that is not within the Permitted Area shall be affected in any way by this Agreement. Carillon's right to use the Permitted Area shall be, at all times, non-exclusive. The City reserves the right to conduct its normal work within the Permitted Area at all times during the Term of this Agreement. 1.04 Permitted Use. Carillon may enter and use the Permitted Area for the sole purpose of constructing and maintaining an enclosure of a size and design and of materials agreeable to and approved in advance in writing by the City, and for the placing within such enclosure a commercial dumpster for the sole purpose of the collection, storage and disposal of litter, trash, and debris from the Park in furtherance of Carillon's responsibilities to maintain the Park as provided in the Developer's Agreement (in each case, a "Permitted Use"). Carillon shall be responsible for all costs associated with the Permitted Use, including but not limited to the construction, maintenance and removal of the enclosure, the restoration of the Subject Area upon termination and removal, and any fees associated with servicing the dumpster. This Agreement shall not be construed as giving Carillon any right other than the non- exclusive right to use the Permitted Area, and then, only as expressly allowed herein. In the event of termination of this Agreement, the City may elect, in its sole discretion, to require Carillon to remove the improvements allowed pursuant to this Agreement, and restore the Subject Area to the same or better condition as presently exists. License Agreement between City of Southlake a�aril�n Homeowners Association Page 1 1.05 Additional Terms. (a) Neither the granting of the license described in this Agreement by the City, nor the acceptance of said license by Carillon, shall be construed as the City's acceptance of any property as a public facility. Nothing in this Agreement shall be construed to require any further performance from the City, other than the City's agreement to allow Carillon and its contractors to access and use the Permitted Area for a Permitted Use during the Term of this Agreement. (b) This Agreement does not grant Carillon an easement, nor give any party any right, title, or interest in or to the Subject Area or any other real property. The promises and covenants set forth herein are personal to the Parties and may not be assigned by either Party to any other person, except that the permissions granted to Carillon herein shall include Carillon's agents, contractors and their employees. (c) INDEMNITY. CARILLON, IN CONSIDERATION FOR THE RIGHTS GRANTED TO IT HEREUNDER, HEREBY AGREES TO INDEMNIFY, DEFEND, AND HOLD THE CITY HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS, COSTS, FEES, EXPENSES, JUDGMENTS, DAMAGES, ACTIONS, OR CAUSES OF ACTION ARISING OUT OF OR RELATING IN ANY WAY TO CARILLON'S ACTIVITIES IN OR USE OF THE PERMITTED AREA BY ANYONE CLAIMING TO ACCESS THE PERMITTED AREA BY OR THROUGH CARILLON'S RIGHTS HEREUNDER. THE INDEMNITY CONTAINED HEREIN SHALL BE CONTINUING AND SHALL INURE TO THE BENEFIT OF THE CITY, ITS OFFICERS, EMPLOYEES, AND AGENTS, AND SHALL INCLUDE PAYMENT OF THE CITY'S REASONABLE LEGAL COSTS, ATTORNEYS' FEES, AND EXPENSES FOR THE DEFENSE OF ANY SUCH CLAIMS, FEES, JUDGMENTS, DAMAGES, ACTIONS, OR CAUSES OF ACTION, (INCLUDING, WITHOUT LIMITATION, REASONABLE ATTORNEYS' FEES AND EXPENSES INCURRED IN ENFORCING THIS INDEMNITY). CARILLON REPRESENTS AND WARRANTS TO THE CITY THAT THE UNDERSIGNED REPRESENTATIVE OF CARILLON IS DULY AUTHORIZED TO EXECUTE THIS AGREEMENT ON BEHALF OF CARILLON AND TO BIND THE CARILLON TO THE TERMS AND PROVISIONS OF THIS INDEMNITY AGREEMENT. THE PARTIES INTEND THAT THIS GRANT OF INDEMNITY SHALL NOT BE LIMITED BASED ON THE ACTUAL OR ALLEGED NEGLIGENCE OF THE CITY, WHETHER SUCH ACTUAL OR ALLEGED NEGLIGENCE IS ALLEGED TO HAVE BEEN A PRODUCING, PROXIMATE, OR SOLE PROXIMATE CAUSE OF ANY INJURY OR DAMAGES. (d) This Agreement shall be binding on, and shall inure to the benefit of the Parties and their respective heirs, personal representatives, successors, and assigns. This Agreement is the result of a collaborative effort between the Parties. Accordingly, this Agreement shall be construed in accordance with the words used herein and shall not be construed against any Party, regardless of which Party or Parties drafted the Agreement or any particular section thereof. License Agreement between City of Southlake Car1q� Homeowners Association Page 2 (e) This Agreement shall be construed and enforced under and in accordance with the laws of the State of Texas, without consideration of the choice of law rules thereof. This Agreement is fully performable solely in Tarrant County, Texas, and any suit between the parties will be filed in a court of competent jurisdiction in the state district courts in Tarrant County, Texas. (f) THE PARTIES FURTHER AGREE THAT THEY VOLUNTARILY AND KNOWINGLY WAIVE ANY RIGHTS THEY HAVE TO A JURY TRIAL IN ANY PROCEEDING RELATED, IN ANY WAY, TO THIS AGREEMENT REGARDLESS OF THE NATURE OF THE DISPUTES, ALLEGATIONS, OR CONTROVERSIES AND AGREE TO PROCEED EXCLUSIVELY BEFORE THE JUDGE OF A STATE DISTRICT COURT IN TARRANT COUNTY, TEXAS, SITTING WITHOUT A JURY. (g) This Agreement supplements and is in furtherance of the Developer's Agreement. This Agreement supersedes any prior understandings between the Parties concerning the subject matter of this Agreement. The Parties agree that to be enforceable, any amendment or change to this Agreement must be made in writing and signed by both the Parties, and that any alleged oral amendment or change to this Agreement will be void and unenforceable. (h) Neither of the Parties to this Agreement has made any representation that is not contained herein. If such a representation has been made or is claimed to have been made, all Parties hereby expressly disclaim any reliance upon any representation not contained herein. Each of the Parties to this Agreement has executed this Agreement based on their own assessment of the benefits and risks associated with this Agreement. [SIGNATURES FOLLOW ON THE NEXT PAGE] License Agreement between City of Southlake --d Car1q� Homeowners Association Page 3 Signed this day of , 2017. CARILLON HOMEOWNERS ASSOCIATION, INC. In Name: Title: CITY OF SOUTHLAKE, TEXAS In Shana K. Yelverton, City Manager License Agreement between City of Southlake �CariJ�o� Homeowners Association Page 4 CITY OF SOUTH LAKE MEMORANDUM September 7, 2017 TO: Parks and Recreation Board FROM: Candice Edmondson, Deputy Director of Community Services SUBJECT: Recommendation on Carillon Dumpster Enclosure Site Plan Action Requested: Parks Board recommendation on the Carillon dumpster enclosure site plan Background Information: The purpose of this item is to seek Park Board recommendation on revisions to the Carillon site plan at Lake Carillon Park to include a dumpster enclosure. Recently the Carillon HOA Board contacted the City regarding the need for a dumpster and enclosure at Lake Carillon Park for the disposal of trash and debris collected in the park by the association. The Carillon HOA has contracted with Brick & Stone Master to complete the design and construction of the dumpster enclosure. Brick & Stone Master has worked with City staff and the City's waste services provider, Republic, on requirements of the dumpster and enclosure. The dumpster enclosure will be constructed of the same masonry materials used in the Lake Carillon Park area. The City of Southlake will own the enclosure and the Carillon HOA will maintain the dumpster and enclosure as outlined in the License Agreement. Copies of the proposed dumpster enclosure location, elevations and masonry finishes are attached to this memo for your review. A representative from Brick & Stone Master will be present at the meeting to respond to any questions from the Board. Financial Considerations: Approval of the site plan does not impact the City's budget. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Quality Development and meets the corporate business objectives to provide attractive and unique spaces City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5E-1 Parks and Recreation Board Meeting Date — September 11, 2017 Page 2 of 2 Citizen Input/ Board Review: for enjoyment of personal interests and collaborate with select partners to implement service solutions. Park Board recommendation September 11, 2017 Planning & Zoning Commission October 19, 2017 City Council consideration November 7, 2017 Legal Review: N/A Alternatives: N/A Supporting Documents: ■ Site plan with proposed location of dumpster enclosure ■ Proposed dumpster enclosure elevations ■ Proposed dumpster enclosure masonry finishes ■ Duncan Disposal (Republic) dumpster enclosure & vehicle collection information Staff Recommendation: Parks Board recommendation to approve the Carillon dumpster enclosure site plan City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5E-2 -x Ll 0 MR M-1 / I- NORTH CARROLL AVE. IS I nz arillon Phase 5 0 480 State Highway 114 (Nortb of Pond) z C 5E3 SOUTHLAKE, TARRANT COUNTY, TEXAS 76092 It W N Q ■ 5E-4 i 1 I V! #1 Y. U_ Ir m W Q 11 5E-6 MOM A a 5E-9 N 0 A Container Enclosure Plan concrete pad width inside enclosure length - 12' ZN optional s gate - 3' wide � 1 byTtaII L � o � U � R1 U �6 gate posts must be within inside perimeter 6" diameter pipe bollard container enclosure - minimum 6' high 3/4" diameter by 1-1/2" deep recesses for gate cane bolts... 2 each at gate in closed and open positions 6" diameter pipe bollard concrete filled, set in concrete 3' below grade and 4' above grade -optional OSHA yellow paint concrete pad designed to withstand 10,000# per eingle wheel loadr, 5E-10 Jun 16 OS 11:41a Edifice Architecture 214-764-3721 P•3 t I _It.. rJ 13�-p• 6'-0' 3'1-0r---`S'/p CONCRETE TILT WALL PANEL . pD, gpI LLARD ; EXPOSED AGGREGATE r AINT. R F TAIL AT EXTERIOR TO OVAU f MATCH REAR f f BUILDING WALL. TYP. Ln o e+ f THICKENED i SLAG BELOW ' TE P THICK, f �T W f O C C A o i O.0 ACH 1IAY. 5 1T5%.BACK T9 T. o f t ------------y - ---- 619 PIPE Bppi�,ARD I t - 1/1 EXP. JOINT 1 PAINT. REF OETALL ti OVAIJ , p PROVID STAiNLEY El A TE. JaT A Cif$�AARLI�� f DRILLHOL N� (C,poOS5NEECRETE f AT Slm AGCEPTDCANE f - - - - - - - - - - - - -------t --r� CTE ��H300, MN6 DlCONCRETE Dumpster Plan dumpster 05 1/4"=1'-0" sitedetad.dgn 0 1"2' r 6" - - -- --- --- -- --------------- ------------------ ------ ----------------------- - -, ------------------------ 0 0 PAINT GATE, POSTS 2 % 2 X WANGLE AND BOLLARDS BRACE INSIDE FRAME TO MATCH BU1 Dll1G 0 ilo ALL EXPOSED STEEL TO BE; GALVANIZED. PRIMED, AND PAINTED 6'STEEL TUBE JAMB 5CANE SOL TACHEO TO ''A'T. STEEL PLATE — AL GATE FABRICATED M 22 GA. METAL DECK. EL CHANNELS.AND LES. RE: DFL. NO. ISA Iv v Dumpster Elevation dumpster '�+ 1 /4"=1 `-0" sftedetail.dgn 0 1" 2' 7 8' 1'-O" 2' 0" 5E-11 EM3 Approach & Turn Ra - - - - - - -- - - - - - --- - - - - -- - - - - - L-T 4" 4, ------------------ -- e ............... container contEllnep enciorwra -ate cont ainer Slab N r I, G . 40' unobstructedappIreach N, is. M 4ogtie Aurh I'ad[110 c;72 f . re .. eel 35 -ree 1; '70 feet,' Note; 'Vbrify actual raquired turmIng radlute wltb 'manufacturer's spool f I( i-,Won 6, 5E - 12 CITY OF SOUTH LAKE MEMORANDUM September 7, 2017 TO: Parks and Recreation Board FROM: Candice Edmondson, Deputy Director of Community Services SUBJECT: Recommendation on North Park Wall Ball Court Site Plan Action Requested: Parks Board recommendation on the North Park wall ball court site plan Background Information: A proposal for a wall ball court at North Park was originally presented to Parks Board in November 2016. Upon the Board's direction, staff obtained cost estimates for the project. The total anticipated project cost, including design costs, was $170,000. In May 2017, City Council approved a matching funds request from the Southlake Carroll Lacrosse Association (SCLA) for an amount not to exceed $85,000 for the construction of the wall ball court at North Park. SCLA agreed to pay 100% of the design costs totaling $37,500 upon approval of the matching funds project and to pay the remaining portion totaling $47,500 before construction began. The design phase of the project is underway and approval of the site plan for the wall ball court is required by Parks Board, Planning & Zoning and City Council. A copy of Schrickel, Rollins and Associates design plans are included in the packet for your review. Financial Considerations: Approval of the site plan presents no impact to the City budget. Strategic Link: This item is linked to the City's Strategy Map related to the focus areas of Quality Development and Partnerships and Volunteerism and meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests, collaborate with select partners to implement service solutions and invest to provide and maintain high quality public assets. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5F-1 Park and Recreation Board Meeting Date — September 11, 2017 Page 2of2 Citizen Input/ Board Review: Parks Board discussion November 14, 2016 SPDC discussion December 6, 2016 Parks Board approval of matching funds May 8, 2017 SPDC approval of matching funds May 16, 2017 City Council approval of matching funds May 16, 2017 Parks Board recommendation of site plan Sept. 11, 2017 SPIN Meeting for site plan Sept. 11, 2017 Planning & Zoning recommendation of site plan Oct. 5, 2017 City Council consideration of site plan Oct. 17, 2017 Legal Review: N/A Alternatives: Alternatives include: ■ Recommendation to approve site plan as presented ■ Recommendation to approve site plan with input as desired ■ Recommendation not to approve site plan Supporting Documents: Wall Ball Court Design Plans Staff Recommendation: Parks Board recommendation to approve the North Park wall ball court site plan City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5F-2 I X i ► I �z I 1 ► I (-Z 1 ► I I ► j I ► I I X I ► I I ► I I I loll • TREE PROTECTION, TYP. + PER DIET. X/XX.XX\?' X +2 / I ► 1 / / I 1 / / I / o / X • ti I o►/ 11 1 l l � i i � � 1 ► — X j I I I ► �\ I ► O \�I I 1 I i I i I i I � (0 I � I I I I I I I I I I I i I I 1 BOULDER SIGNO +\ i / +\� • \\ i i BOULDER BOULDER I �� / \ / �+ \ j REMOVE BOULDER & RELOCATE I / \O)• \ I i AS DIRECTED BY THE OWNER i/00 NA / I 1 (:D, B I USE J,FU 1 / CD 1 ► 1 1 � I i CONTROL POINT: 1 /2" CAPPED \IRON ROD / I ► N 70394,56.1600 , E 2383025.8190 / TREE PROTECTION,ITYP. I ELEV-61510 PER DET. X/XX.XXI o► I ► \ \\ I / 1 100 \ EXAMINATION OF SITE OF WORK BEFORE SUBMITTING A BID, EACH BIDDER SHALL CAREFULLY EXAMINE THE SITE OF WORK. EACH BIDDER SHALL INFORM HIMSELF PRIOR TO BIDDING AS TO THE EXISTING CONDITIONS AND LIMITATIONS UNDER WHICH THE WORK IS TO BE PERFORMED, AND SHALL INCLUDE IN HIS/HER BID A SUM TO COVER ALL COSTS OF ALL ITEMS NECESSARY TO PERFORM THE WORK AS SET FORTH IN THE CONTRACT DOCUMENTS. NO ALLOWANCE WILL BE MADE TO ANY BIDDER BECAUSE OF LACK OF SUCH EXAMINATION OR KNOWLEDGE. THE SUBMISSION OF A BID SHALL BE CONSTRUED AS CONCLUSIVE EVIDENCE THAT THE BIDDER IS SUFFICIENTLY FAMILIAR WITH ALL RELEVANT CONDITIONS. DEMOLITION 1. THE CONTRACTOR SHALL NOT ASSUME THAT UTILITIES ARE PRECISELY LOCATED. UTILITIES ARE SHOWN TO HELP MAKE THE CONTRACTOR AWARE OF THEIR EXISTENCE. THIS MEASURE IS TAKEN TO HELP PROTECT THE INVESTMENTS AND SERVICES OF THE OWNERS OF THE UTILITIES AND THEIR CUSTOMERS. THE CONTRACTOR SHALL CALL DIG TESS FOR HELP IN LOCATING UTILITIES. 2. IT IS THE CONTRACTOR'S RESPONSIBILITY TO DETERMINE AND VERIFY THE EXACT LOCATION AND DEPTH OF ALL EXISTING UTILITIES PRIOR TO PROCEEDING WITH CONSTRUCTION. THE CONTRACTOR SHALL ASCERTAIN WHETHER ANY ADDITIONAL UTILITIES OR FACILITIES, OTHER THAN THOSE SHOWN ON THE PLANS, MAY BE PRESENT ON THE SITE OF THE WORK. 3. PRIOR TO PROCEEDING WITH CONSTRUCTION, THE CONTRACTOR SHALL NOTIFY THE OWNER OR A/E IF CONFLICTS OR POTENTIAL CONFLICTS OCCUR BETWEEN EXISTING UTILITIES AND THE PROPOSED CONSTRUCTION. 4. PRIOR TO PROCEEDING WITH CONSTRUCTION, THE CONTRACTOR SHALL COORDINATE THE AFFECTED PARTS OF THE UTILITIES. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO PRESERVE AND PROTECT ALL UTILITIES. 5. THE CONTRACTOR WILL IMMEDIATELY NOTIFY THE UTILITY OWNER AND MAKE RESTITUTION FOR ANY UTILITY THAT IS DAMAGED BY THE CONTRACTOR IN THE COURSE OF THE WORK. TREE FLAGGING: ALL TREES ARE TO BE PRESERVED AND PROTECTED, AS SPECIFIED IN SECTION 31 1500, UNLESS FLAGGED WITH BRIGHTLY COLORED TAPE WRAPPED AROUND THE MAIN TRUNK. CONTRACTOR SHALL CONTACT ARCHITECT WHEN STAKING IS COMPLETED AND READY FOR APPROVAL, SO THAT ARCHITECT CAN MARK TREES TO BE REMOVED. CONC. PLANTER 12IRRV • �a /C -14. 46 7 -/3.94 I c'13.98 t�,13,5 EXISTING UTILITIES CONTRACTOR MUST VERIFY LOCATION OF ALL OVERHEAD AND UNDERGROUND UTILITIES PRIOR TO CONSTRUCTION. CONTRACTOR SHALL COORDINATE WITH CITY OFFICIALS AND UTILITY COMPANIES IN LOCATING UTILITIES. CONTRACTOR SHALL BE HELD RESPONSIBLE FOR LOSSES DUE TO DAMAGE TO UTILITIES. LOCATION FOR ALL UTLILITIES SHOWN ON PLANS ARE APPROXIMATE. CONTRACTOR SHALL CALL TEXAS811. NOTE: DISPOSAL OF ALL EXCESS/WASTE MATERIALS IS TO BE MADE AT A REGISTERED LANDFILL. LEGEND: 709 EXISTING 1' CONTOUR —710— EXISTING 5' CONTOUR X EXISTING TREE TO BE PROTECTED PER SHEET L___ & SPECIFICATIONS X CONTROL POINT: "X—CUT" IN PAVEMENT N 7039460.9370 E 2383113.1500 ELEV-614.60 NORTH 0 5 10 20 30 GRAPHIC SCALE IN FEET h Nhh' 1FI wi WAN 51� Schdckel, Rollins and Associates, Inc. Landscape Architecture . Civil Engineering . Planning 1161 Corporate Drive West Phone: 817.649.3216 Suite 200 Metro: 817.640.8212 Arlington, Texas 76006 Fax: 817.649.7645 Electrical Engineer YAGGI ENGINEERING, INC. 5840 W. 1.20, Suite 270 Arlington, Texas 76017 (817) 483.2373 FAX (817) 483A233 Structural Engineer DON ILLINGWORTH AND ASSOCIATES, INC. 2401 Ave. J, Suite 206 Arlington, Texas 76006 (817) 649.1544 FAX (817) 649-1545 Irrigation Designer JAMES POLE IRRIGATION CONSULTANTS 100 West Oak Street, Suite 106 Denton, Texas 76201 (940) 243.2364 FAX (940) 3822475 NORTH PARK WALLBALL COURT CITY OF SOUTHLAKE COMMUNITY SERVICES DEPARTMENT SOUTHLAKE, TEXAS This Document Is Released For The Purpose Of: 90% REVIEW Under The Authority Of: James Williams, RLA #2372 On: September 6, 2017 It Is NOT To Be Used For: Construction, Bidding, Or Permit Purposes DATE: September 6, 2017 REVISED: STATUS: 90% REVIEW SET DESIGN BY: JW DRAWN BY: XT JOB NO. 5361 EX. CONDITIONS & REMOVAL PLAN BAR IS ONE INCH LONG ON ORIGINAL DRAWING. CHECK SCALE AND ADJUST ACCORDINGLY. f 1„ SHEET NO. L1.00 X I X I (D BUSH 6 SYN. TURF SURFACING PER DET. X/LX.XX (TYP.) SPORTS LIGHTING (TYP.) REF. ELECTICAL SHEETS 16' HIGH COURT WALL PER DET. X/LX.XX BUSH :. ;• y. y CY) N s. • y t. y y BUSH I00 . (.0 00 = A _ ` a� ,: N y "OQOP y ' t .. •'• .•h : •. .',..q ••''••','" '~' BUSH •'�• 4• • ,•y.. • 6 � BIRDHOUSE F-1 BUSH (D BUSH o 14 6ft. BENCH, AS SPEC'D. R1'-0" (TYP.) R10'-0" CONSTRUCTION NOTES: CONSTRUCTION LAYOUT AND GRADES FIRE LANE AND FIRE HYDRANT THE CONTRACTOR SHALL ENGAGE A LICENSED SURVEYOR TO LOCATE AND ESTABLISH FIRE LANES SHALL BE PROPERLY MARKED WITH A 6 INCH RED STRIPE WITH 4 INCH THE BENCH MARK, BASE LINES, ITEMS TO BE CONSTRUCTED, AND FINISHED GRADES. WHITE LETTERS UPON THE VERTICAL SURFACE OF THE CURB ALONG THE ENTIRE CONCRETE FORMWORK AND REINFORCEMENT I FNGTH nF THE FIRE I ANF THE CONTRACTOR SHALL NOTIFY THE OWNER'S REPRESENTATIVE A MINIMUM OF 48 HOURS PRIOR TO THE PLANNED PLACEMENT OF CONCRETE. THE OWNER'S REPRESENTATIVE MUST HAVE OBSERVED AND APPROVED THE FORMWORK AND REINFORCEMENT PRIOR TO ANY PLACEMENT OF CONCRETE. CONCRETE FINISH AND SAW JOINTS THE CONTRACTOR SHALL PROVIDE AND MAINTAIN ON THE SITE SAMPLE PANELS OF PAVEMENT 4' X 4' IN SIZE FOR EACH FINISH OF CONCRETE PAVEMENT. THE SURFACE FINISHES SHALL BE AS APPROVED BY THE OWNER'S REPRESENTATIVE. ANY CONCRETE PLACED WITH AN IMPROPER FINISH SHALL BE REMOVED AND REPLACED AT THE CONTRACTOR'S EXPENSE. ALL SAW JOINTS SHALL BE SAWN WITHIN 24 HOURS OF CONCRETE PLACEMENT. ANY CONCRETE SAWN LATER THAN THIS WHICH, IN THE OPINION OF THE OWNER'S REPRESENTATIVE, HAS EXCESSIVE SHRINKAGE CRACKS DUE TO NOT HAVING BEEN SAWN SOON ENOUGH, SHALL BE REMOVED AND REPLACED AT THE CONTRACTOR'S EXPENSE. ALIGNMENT AND TANGENCY OF PAVEMENTS THE EDGES OF ALL FINISHED PAVING SHALL BE STRAIGHT OR SMOOTH CURVES (AS DELINEATED ON THE PLANS) WITH NO INTERRUPTIONS SUCH AS CHORDS, WAVES, JOGS, OR MISSED TANGENTS. PAVEMENTS WITH SUCH INTERRUPTIONS SHALL BE REMOVED CITY STANDARDS ALL WORK AND MATERIALS SHALL BE IN ACCORDANCE WITH THE CITY OF SOUTHLAKE, TEXAS' CITY STANDARD SPECIFICATIONS, AND THE STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION, NORTH CENTRAL TEXAS, AS PREPAERED BY N.T.C.O.G. BOULDER SIGNS )11� U 5" CONC. PAVING PER DET. X/LX.XX EX. CONC. PAVING CONNECTION PER DET. X/LX.XX R25'—O" 8" STORM DRAIN HEADWALL PER DET. X/LX.XX CONTROL POINT: ' Q� 1 /2" CAPPED IRON ROD N 7039456.1600 E 2383025.8190 ELEV-615.50 CONC. PLANTER DIMENSIONS DIMENSIONS ARE TO BACKS OF CURBS, TO CENTERLINES OF FENCES, OR TO EDGES OF PAVEMENTS, UNLESS OTHERWISE INDICATED. WRITTEN AND NUMBERED DIMENSIONS HOLD PRECEDENCE OVER SCALED DIMENSIONS. ADJUSTMENTS IF THE CONTRACTOR BELIEVES IT IS NECESSARY TO MAKE AN ADJUSTMENT IN THE LAYOUT OR GRADE OF PROPOSED IMPROVEMENTS, SUCH AN ADJUSTMENT SHALL BE PROPOSED TO THE OWNER'S REPRESENTATIVE. NO ADJUSTMENT WILL BE PERMITTED UNTIL IT HAS FIRST BEEN APPROVED BY THE OWNER'S REPRESENTATIVE. COORDINATE POINTS THE SUCCESSFUL GENERAL CONTRACTOR SHALL BE PROVIDED A LIST OF COORDINATE POINTS REQUIRED TO LAYOUT THIS PROJECT. OBTAIN THE LIST FROM SCHRICKEL, ROLLINS AND ASSOC. INC. TURFGRASS PLANTING TURFGRASS SHALL BE PLANTED AND ESTABLISHED, AS SPECIFIED, OVER ANY AREAS DISTURBED BY CONSTRUCTION. THE GRASS LIMITS LINES SHOWN ARE NOT ABSOLUTE. TURFGRASS PLANTING SHALL TAKE PLACE BEYOND THE LIMITS IF THE AREA IS DISTURBED. BIRRV 2) EXISTING UTILITIES CONTRACTOR MUST VERIFY LOCATION OF ALL OVERHEAD AND UNDERGROUND UTILITIES PRIOR TO CONSTRUCTION. CONTRACTOR SHALL COORDINATE WITH CITY OFFICIALS AND UTILITY COMPANIES IN LOCATING UTILITIES. CONTRACTOR SHALL BE HELD RESPONSIBLE FOR LOSSES DUE TO DAMAGE TO UTILITIES. LOCATION FOR ALL UTLILITIES SHOWN ON PLANS ARE APPROXIMATE. CONTRACTOR SHALL CALL TEXAS811. NOTE: EXISTING IRRIGATION SYSTEM TO BE REMOVED AND/OR MODIFIED PER IRRIGATION SHEETS. LEGEND: SAWN CONTROL JOINT PER DETS. ---- DEJ DOWELED EXP. JOINT PER DET. —___ 5" CONCRETE PAVING ON L—mj COMPACTED SUBGRADE PER DET. 4 y ' SYNTHETIC TURF t PER DET. CONTROL POINT: "X—CUT" IN PAVEMENT N 7039460.9370 E 2383113.1500 ELEV-614.60 NORTH 0 5 10 20 30 GRAPHIC SCALE IN FEET h4hh''l P411w WAN 53 1 Schdckel, Rollins and Associates, Inc. Landscape Architecture . Civil Engineering . Planning 1161 Corporate Drive West Phone: 817.649.3216 Suite 200 Metro: 817.640.8212 Arlington, Texas 76006 Fax: 817.649.7645 Electrical Engineer YAGGI ENGINEERING, INC. 5840 W. 1.20, Suite 270 Arlington, Texas 76017 (817) 483.2373 FAX (817) 483A233 Structural Engineer DON ILLINGWORTH AND ASSOCIATES, INC. 2401 Ave. J, Suite 206 Arlington, Texas 76006 (817) 649.1544 FAX (817) 649-1545 Irrigation Designer JAMES POLE IRRIGATION CONSULTANTS 100 West Oak Street, Suite 106 Denton, Texas 76201 (940) 243.2364 FAX (940) 382.2475 NORTH PARK WALLBALL COURT CITY OF SOUTHLAKE COMMUNITY SERVICES DEPARTMENT SOUTHLAKE, TEXAS This Document Is Released For The Purpose Of: 90% REVIEW Under The Authority Of: James Williams, RLA #2372 On: September 6, 2017 It Is NOT To Be Used For: Construction, Bidding, Or Permit Purposes DATE: September 6, 2017 REVISED: STATUS: 90% REVIEW SET DESIGN BY: JW DRAWN BY: XT JOB NO. 5361 CONSTRUCTION LAYOUT BAR IS ONE INCH LONG ON ORIGINAL DRAWING. CHECK SCALE AND ADJUST ACCORDINGLY. flit SHEET NO. L2.00 M BUSH Q BL i I 6 • x / BUSH x (D x i I BUSH O (D N x CO x \ i BIRDHOUSE ' 1 F-1 I x BUSH (D i I I I I I I I I I I / I I ; I , I I I I I I I I I I I I I I I I I I I � I � I / I / I I I I I / I / I I I / 1> I � 6z0 I 19 79 I _ 7& V / 18 / TG 18.50 \ TG 18.20 / / 18.60 18.30 /001�"000� � I 1 / I I � / 18.40 18.50 / F 18.50+\ T / \ + TG 18.9C TS 18.95 TS 18.65 18.65 \\ HP 18.40 \ FT 18.95 ` TS 18.65 \ 18.50+),F / 18.50 / 18.40 / \ c / L18.60 / TS 18.50 I I I I I I5 Iti.LU 1 1 1 1 1 1 I ; I , I , I , I , I , I , I , I , I , I , I , I , I , I I I , I , I , I , I , I , I , I , I , I , I , I , I , I , I , I , I , I , I , 1 , I , 1 , I , I , I , I o � I CIS I I I I I I I I I \ I \ I I \\ I \ I \\ I BOULDER MEG (17.06) SIGN BOULDER MEG (16.79) MEG (16.58) \ I I \ \ I \\ \\ H P 17.85 \\ \\ (.0 / ` \ I � \ I I ONTR P\01 1 2" CPED `t 0`O\ N ROD P 6160 15 30 .819 ELE 0615. CONC. PLANTER NOTES: 1. THE EARTHWORK FOR THIS PROJECT IS A NECESSARY AND INCIDENTAL PART OF THE WORK. TO THE BEST OF THE ARCHITECT/ENGINEER'S KNOWLEDGE THE EARTHWORK WILL BALANCE. IN THE CASE THAT THE EARTHWORK DOES NOT BALANCE, THE CONTRACTOR IS RESPONSIBLE FOR ANY ADDITIONAL COSTS ASSOCIATED WITH HAUL OFF OR IMPORT. THE TOTAL COST SHALL BE INCLUDED IN THE BID PROPOSAL AS A LUMP SUM. PAYMENT WILL NOT BE MADE ON A UNIT PRICE BASIS OR BY ANY OTHER SEPARATE MEASURED PAYMENT METHOD. 2. REFER TO SPECIFICATIONS FOR DISPOSAL OF EXCESS CUT MATERIAL. 3. CONTRACTOR SHALL STRIP, STOCKPILE AND RESPREAD A MINIMUM OF 6" OF TOPSOIL IN ALL DISTURBED AREAS. IN AREAS OF CUT, THE GRADE SHALL BE EXCAVATED TO 6" BELOW FINISH GRADE, THEN TOPSOIL SHALL BE RE -SPREAD ABOVE THE SUB GRADE ELEVATION. EXISTING UTILITIES CONTRACTOR MUST VERIFY LOCATION OF ALL OVERHEAD AND UNDERGROUND UTILITIES PRIOR TO CONSTRUCTION. CONTRACTOR SHALL COORDINATE WITH CITY OFFICIALS AND UTILITY COMPANIES IN LOCATING UTILITIES. CONTRACTOR SHALL BE HELD RESPONSIBLE FOR LOSSES DUE TO DAMAGE TO UTILITIES. LOCATION FOR ALL UTLILITIES SHOWN ON PLANS ARE APPROXIMATE. CONTRACTOR SHALL CALL TEXAS811. NOTES: - ALL SPOT GRADES ARE TOP OF PAVING GRADES UNLESS OTHERWISE NOTED. - CROSS SLOPES OF SIX (6) FOOT WIDE SIDEWALK ARE NOT TO EXCEED 2.0% (1:50). - LONGITUDINAL SLOPES OF SIDEWALKS ARE NOT TO EXCEED 5.0% (1:20). - TURFGRASS SLOPES ARE NOT TO EXCEED 25% (1:4). LEGEND 709 EXISTING 1' CONTOUR 710 EXISTING 5' CONTOUR 709 PROPOSED 1' CONTOUR --710-.... PROPOSED 5' CONTOUR +85.90 PROPOSED SPOT GRADE FL FLOW LINE TS TOP OF SURFACING TG TOP OF GRADE HP HIGH POINT MEG MATCH EXISTING GRADE '-�ONTINROL POT. X-CUT"IN PAVEMENT N 7039460.9370 E 2383113.1500 ELEV-614.60 NORTH 0 5 10 20 30 GRAPHIC SCALE IN FEET W41 E ILI Schrickel, Rollins and Associates, Inc. Landscape Architecture . Civil Engineering . Planning 1161 Corporate Drive West Phone: 817.6493216 Suite 200 Metro: 817.640.8212 Arlington, Texas 76006 Fax: 817.649.7645 Electrical Engineer YAGGI ENGINEERING, INC. 5840 W. 1.20, Suite 270 Arlington, Texas 76017 (817) 483.2373 FAX (817) 483.4233 Structural Engineer DON ILLINGWORTH AND ASSOCIATES, INC. 2401 Ave. J, Suite 206 Arlington, Texas 76006 (817) 649.1544 FAX (817) 649.1545 Irrigation Designer JAMES POLE IRRIGATION CONSULTANTS 100 West Oak Street, Suite 106 Denton, Texas 76201 (940) 243.2364 FAX (940) 382.2475 NORTH PARK WALLBALL COURT CITY OF SOUTHLAKE COMMUNITY SERVICES DEPARTMENT SOUTHLAKE, TEXAS CITY O o& . U A 1 4( � s, E This Document Is Released For The Purpose Of: 90% REVIEW Under The Authority Of: James Williams, RLA #2372 On: September 6, 2017 It Is NOT To Be Used For: Construction, Ridding, Or Permit Purposes DATE: September 6, 2017 REVISED: STATUS: 90% REVIEW SET DESIGN BY: JW DRAWN BY: XT JOB NO. 5361 GRADING PLAN BAR IS ONE INCH LONG ON ORIGINAL DRAWING. CHECK SCALE AND ADJUST ACCORDINGLY. SHEET NO. L3*00 X x APPROXIMATE LIMIT OF to to ♦ TURFGRASS PLANTING ♦♦♦ to I to I ♦00 EXISTING UTILITIES CONTRACTOR MUST VERIFY LOCATION OF ALL OVERHEAD AND UNDERGROUND UTILITIES PRIOR TO CONSTRUCTION. CONTRACTOR SHALL COORDINATE WITH CITY OFFICIALS AND UTILITY COMPANIES IN LOCATING UTILITIES. CONTRACTOR SHALL BE HELD RESPONSIBLE FOR LOSSES DUE TO DAMAGE TO UTILITIES. LOCATION FOR ALL UTLILITIES SHOWN ON PLANS ARE APPROXIMATE. CONTRACTOR SHALL CALL TEXAS811. ci ollo Bl� BOULDER 6� r SIGNS/n BOULDER BU i r� U, BO CONTROL POIN 1 /2" CAPPED .OD BUSH � APPROXIMATE LIMIT OF (D ruvrcxnss Puxnrvc PLANTING NOTES 1. ALL MATERIALS AND WORKMANSHIP SHALL CONFORM TO THE CITY OF SOUTHLAKE STANDARDS. 2. ALL PLANTS SHALL BE NURSERY GROWN. REFER TO PLANT LIST FOR QUANTITIES AND SPECIFICATIONS. 3. ALL TREES SHALL BE APPROVED BY THE OWNER OR OWNER'S REPRESENTATIVE PRIOR TO PLANTING. 4. THE SITE SHALL BE FINE GRADED PRIOR TO ANY PLANT INSTALLATION. ANY AREAS DISTURBED BY PLANTING SHALL BE REGRADED AND SMOOTHED PRIOR TO GRASS PLANTING. 5. THE CONTRACTOR SHALL FLAG UNDERGROUND UTILITY LOCATIONS AND MAINTAIN THESE LOCATIONS UNTIL ALL TREE LOCATIONS ARE APPROVED, AND PLANT PITS EXCAVATED. 6. THE OWNER OR OWNER'S REPRESENTATIVE SHALL APPROVE ALL PLANT LOCATIONS PRIOR TO PLANTING. 7. NO TREE SUBSTITUTIONS, SPECIES OR SIZE, WILL BE ACCEPTED WITHOUT THE PRIOR APPROVAL OF THE OWNER OR OWNER'S REPRESENTATIVE. 8. ALL TREES SHALL BE PLANTED PER DET. 9. CONTRACTOR SHALL ESTABLISH GRASS ON ALL AREAS DISTURBED BY CONSTRUCTION, AS SPECIFIED. 10. ALL HYDROMULCHING IS TO BE INSTALLED BY 'SOIL EXPRESS' OR APPROVED EQUAL. 11. SOD SHALL BE USED AROUND DRAIN INLETS (5' BUFFER) AND IN AREAS WHERE THE SLOPE EXCEEDS 20% (1:5) UNLESS THE AREA IS A PLANTING BED. PLANT LEGEND Qty. I Symbol I Common Name Scientific Name Root Cond. I Size/Remarks Shade Trees 2 Red Oak Quercus shumardii CONT. 3" caliper, as shown 10-12' Ht. x 5'-6' W. Turf Bermuda Grass Cynodon dactylon Sod CONC. PLANTER BIRRV 2) CONTROL POINT: 'X—CUT" IN PAVEMENT N 7039460.9370 E 2383113.1500 ELEV-614.60 NORTH 0 5 10 20 30 GRAPHIC SCALE IN FEET h Nhh, W WAN 51 Schdckel, Rollins and Associates, Inc. Landscape Architecture . Civil Engineering . Planning 1161 Corporate Drive West Phone: 817.649.3216 Suite 200 Metro: 817.640.8212 Arlington, Texas 76006 Fax: 817.649.7645 Electrical Engineer YAGGI ENGINEERING, INC. 5840 W. 1.20, Suite 270 Arlington, Texas 76017 (817) 483.2373 FAX (817) 483A233 Structural Engineer DON ILLINGWORTH AND ASSOCIATES, INC. 2401 Ave. J, Suite 206 Arlington, Texas 76006 (817) 649.1544 FAX (817) 649-1545 Irrigation Designer JAMES POLE IRRIGATION CONSULTANTS 100 West Oak Street, Suite 106 Denton, Texas 76201 (940) 243.2364 FAX (940) 382.2475 NORTH PARK WALLBALL COURT CITY OF SOUTHLAKE COMMUNITY SERVICES DEPARTMENT SOUTHLAKE, TEXAS This Document Is Released For The Purpose Of: 90% REVIEW Under The Authority Of: James Williams, RLA #2372 On: September 6, 2017 It Is NOT To Be Used For: Construction, Bidding, Or Permit Purposes DATE: September 6, 2017 REVISED: STATUS: 90% REVIEW SET DESIGN BY: JW DRAWN BY: XT JOB NO. 5361 LANDSCAPE PLAN BAR IS ONE INCH LONG ON ORIGINAL DRAWING. CHECK SCALE AND ADJUST ACCORDINGLY. f 1„ SHEET NO. L5.00 M TREE PLANTING PIT TREE STRAPS AS SPEC'D, (IF NEEDED) ROOT BALL STEEL "T" POST (TYP.) (IF NEEDED) PLAN VIEW * QUALITY STANDARD: ALL PLANT MATERIAL SHALL BE OF No. 1 GRADE, FREE FROM PLANT DISEASE, OF TYPICAL GROWTH FOR THE SPECIES, HAVE A HEALTHY NORMAL ROOT SYSTEM, ROUNDED BRANCHING PATTERN, AND SHALL CONFORM TO THE CODE OF STANDARDS SET FORTH IN THE CURRENT AMERICAN STANDARDS FOR NURSERY STOCK AND ANSI Z60.1. * REFER TO ANSI A300 ARBORTIE GREEN STRAPS SHALL BE USED UNLESS OTHERWISE SPECIFIED. STRAPS SHALL BE INSTALLED LOOSELY, ALLOWING TRUNK MOVEMENT (3 TIMES THE TRUNK DIAMETER) FOR PROPER TREE DEVELOPMENT (IF NEEDED). 8FT. STEEL "T" POSTS, THREE (3) PER TREE (IF NEEDED) CLARK'S TREE WRAP SHALL BE USED, SEE NOTE #6 FOR MORE INFORMATION. TREE MUST BE PLANTED SUCH THAT THE ROOT FLARE IS VISIBLE AT THE TOP OF THE ROOT BALL. TREES WHERE THE ROOT FLARE IS NOT VISIBLE WILL BE REJECTED. ROOT BALL WIDTH (12" MINIMUM) 4" SHREDDED HARDWOOD OR CEDAR MULCH. MULCH SHALL NOT BE PILED AROUND TRUNK, ROOT FLARE SHALL BE VISIBLE. MULCH SHALL NOT BE CLOSER THAN 6"-8" FROM TRUNK. 1" COMPOST, AS SPEC'D. BACKFILL PLANTING PIT WITH NATIVE SOIL; MIX SOIL THOROUGHLY PRIOR TO BACKFILLING. SATURATE WITH WATER TO ELIMINATE VOIDS AND ENSURE FULL CONTACT WITH ROOT BALL. SCARIFY SIDES OF PLANTING PIT. 8" 0 HOLE A MINIMUM OF 2' DEEP WITH 4" 0 PERFORATED PIPE WITH CAP 0 0 0 0j —CUT AWAY AND REMOVE ALL GALVANIZED 0 0 0 0 � \ /�� ROOT BALL TO BE PLACED ON UNDISTURBED SOIL. IF THE PLANTING PIT IS OVER —EXCAVATED, ADD FILL TO ACHIEVE THE PROPER PLANTING DEPTH AND TAMP THE UNDISTURBED SOIL SOIL TO COMPACT PRIOR TO PLANTING. INCORRECT SOIL LEVEL (REMOVE SOIL TO PROPER LEVEL WITH AN AIR SPADE TAKING CARE NOT TO DAMAGE ROOTS) ROOT FLARE PROPER SOIL LEVEL EXPOSING COVERED ROOT FLARE NOTES: 1. TOP OF ROOT BALL SHALL BE TWO —INCHES (2") ROOTBALL HEIGHT (FOR POOR DRAINAGE/WET CONDITIONS). ABOVE FINISHED GRADE. ROOT FLARE MUST BE ANSI ROOT BALL SIZE STANDARDS VISIBLE AFTER PLANTING AND MULCHING. 2. DO NOT PILE MULCH AROUND THE TREE TRUNK. 3. ROOT BOUND TREES WILL NOT BE ACCEPTED. TRUNK MIN. BALL MIN. ROOT BALL MIN. CONTAINER MIN. TREE HT. MIN. TREE HT. MAX. TREE 4. TREES PLANTED TOO LOW, OR WITH THE ROOT FLARE COVERED, WILL NOT BE CALIPER DIA. ON DIA. ON SIZE (GALLONS) ON STANDARD ON SLOWER HEIGHT ACCEPTED. (INCHES) 1 FIELD GROWN FABRIC CONTAINER TREES GROWN TREES 5. APPLY TREE WRAPPING MATERIAL ON SMOOTH, THIN BARKED TREES (i.e. SHADE TREES GROWN TREES MAPLES & RED OAK) INSTALLED DURING THE SPRING SEASON. WRAP TRUNK FROM GUYING STRAPS TO THE ROOT BALL. USE A WATERPROOF TAPE OR ADHESIVE TO AFFIX THE PRODUCT TO ITSELF. TREE WRAP IS TO BE REMOVED 1 16 12 5 6 5 10 BY CITY STAFF IN MAY OF THE FOLLOWING YEAR. 6. TREE STAKING AND GUYING IS TO BE REMOVED BY THE CONTRACTOR AFTER ONE (1) YEAR. 2 24 18 20 10 8 14 7. NURSERY TREE TAG TO BE ORIENTED TO THE NORTH. 8. PERCOLATION TEST TO BE REQUIRED EVERY (5) TREES. PROVIDE SUMP OR 3 32 20 45 12 9.5 16 DRAINAGE IF HOLE DOES NOT DRAIN AT A RATE OF 1 /2" PER HOUR. 9. REFERENCE PLANS FOR REMARKS/SPECIFICATIONS DEFINING SIZE, TYPE, QUALITY, ETC. 4 42 30 95 14 10.5 18 10. REFER TO ANSI Z60.1, TABLE 6 FOR MINIMUM ROOT BALL DIAMETERS. 11. AFTER PLANTING, PRUNE ONLY CROSSING BRANCHES, BROKEN BRANCHES, DEAD BRANCHES AND/OR BRANCHES THAT POSE A HAZARD TO PARK USERS/ 5 54 36 95 PEDESTRIANS OR CLEARANCE OBSTRUCTIONS AT PARKING AND ALONG ROADWAYS. 12. EACH HOLE AND PLANTING SHALL BE INSPECTED AND APPROVED BY PARK 1 Trunk diameter (caliper) is measured 6 inches from the ground unless trunk is more than 4 inches caliper. If so, 4„ STAFF. measure trunk caliper 12 inches above ground. Source: American Standard for Nursery Stock ANSI 60.1. TREE CALIPER MEASURED ABOVE TOP OF ROOT BALL (6" FOR TREES LESS OR if EQUAL TO 4" CALIPER AND 12" FOR TREES GREATER THAN 4" CALIPER). __---SEE NOTE #1. 0 0 0 0 0 0 0 0 00 TREE PLANTING STANDARD for the CITY OF SOUTHLAKE SCALE: 1 /2" = 1'-0" WIRE BASKET, TWINE, ROPE AND BURLAP FROM THE TOP TWO—THIRDS OF THE ROOco ? BALL BEFORE BACKFILLING THE PLANTING T l � PIT. ALL TWINE, ROPE AND BURLAP MUST BE BIODEGRADABLE. FOR CONTAINER GROWN TREES, REMOVE BOTTOM, SET TREE &THEN REMOVE SIDES. SHAVE &PRUNE ROOTS. TreePlantin gStandardfortheCityofSouthlake.dwg WAN &I Schdckel, Rollins and Associates, Inc. Landscape Architecture . Civil Engineering . Planning 1161 Corporate Drive West Phone: 817.649.3216 Suite 200 Metro: 817.640.8212 Arlington, Texas 76006 Fax: 817.649.7645 Electrical Engineer YAGGI ENGINEERING, INC. 5840 W. 1.20, Suite 270 Arlington, Texas 76017 (817) 483.2373 FAX (817) 483A233 Structural Engineer DON ILLINGWORTH AND ASSOCIATES, INC. 2401 Ave. J, Suite 206 Arlington, Texas 76006 (817) 649.1544 FAX (817) 649-1545 Irrigation Designer DAMES POLE IRRIGATION CONSULTANTS 100 West Oak Street, Suite 106 Denton, Texas 76201 (940) 243.2364 FAX (940) 382.2475 NORTH PARK WALLBALL COURT CITY OF SOUTHLAKE COMMUNITY SERVICES DEPARTMENT SOUTHLAKE, TEXAS CITY Of DATE: September 6, 2017 REVISED: STATUS: 90% REVIEW SET DESIGN BY: JW DRAWN BY: XT JOB NO. 5361 PLANTING DETAILS BAR IS ONE INCH LONG ON ORIGINAL DRAWING. CHECK SCALE AND ADJUST ACCORDINGLY. SHEET NO. L5.01 0 0 0 0 0 0 0 0 00 TREE PLANTING STANDARD for the CITY OF SOUTHLAKE SCALE: 1 /2" = 1'-0" WIRE BASKET, TWINE, ROPE AND BURLAP FROM THE TOP TWO—THIRDS OF THE ROOco ? BALL BEFORE BACKFILLING THE PLANTING T l � PIT. ALL TWINE, ROPE AND BURLAP MUST BE BIODEGRADABLE. FOR CONTAINER GROWN TREES, REMOVE BOTTOM, SET TREE &THEN REMOVE SIDES. SHAVE &PRUNE ROOTS. TreePlantin gStandardfortheCityofSouthlake.dwg WAN &I Schdckel, Rollins and Associates, Inc. Landscape Architecture . Civil Engineering . Planning 1161 Corporate Drive West Phone: 817.649.3216 Suite 200 Metro: 817.640.8212 Arlington, Texas 76006 Fax: 817.649.7645 Electrical Engineer YAGGI ENGINEERING, INC. 5840 W. 1.20, Suite 270 Arlington, Texas 76017 (817) 483.2373 FAX (817) 483A233 Structural Engineer DON ILLINGWORTH AND ASSOCIATES, INC. 2401 Ave. J, Suite 206 Arlington, Texas 76006 (817) 649.1544 FAX (817) 649-1545 Irrigation Designer DAMES POLE IRRIGATION CONSULTANTS 100 West Oak Street, Suite 106 Denton, Texas 76201 (940) 243.2364 FAX (940) 382.2475 NORTH PARK WALLBALL COURT CITY OF SOUTHLAKE COMMUNITY SERVICES DEPARTMENT SOUTHLAKE, TEXAS CITY Of DATE: September 6, 2017 REVISED: STATUS: 90% REVIEW SET DESIGN BY: JW DRAWN BY: XT JOB NO. 5361 PLANTING DETAILS BAR IS ONE INCH LONG ON ORIGINAL DRAWING. CHECK SCALE AND ADJUST ACCORDINGLY. SHEET NO. L5.01 W LWi■ Ll I Schdickel, Rollins and Associates, Inc. Landscape Architecture - Civil Engineering - Planning 1161 Corporate Drive West Phone. 817.649.3216 Suite 200 Metro: 817.640.8212 Arlington, Texas 76006 Fax: 817.649.7645 " 1*7i.L M L, N Electrical Engineer ell -X •-T, -w YAGGI ENGINEERING, INC. Ng g i.. 1., 5 3" 4L Thefollowing activIflim or-* prohibited within 1ha Write, of tine critical rootzone of anyprotacted 5840 W. 1-20, Suite 270 iz%. trek au bject to the provisiona of the Tree Prmirvation Ordinance, The fal lowing procadu res L I Arlington, Texas 76017 e.. r, C, r. - she II be folkAyl on all types of construWain proocta (IndudIrl realdardlal, commarcial, and r municipal public domm In prl (817) 4831373 FAX (817) 483.4233 1,l %; x A .11 eo .P,4 .•. . . . . . . 1. Material Storago- No etorsigo or piacemont of mat"It intandael for Uss in ocmstrurtion Structural Engineer or waste mat"I a be lao I r he -a alocurnulated due to excavation or -damolljon sh 11 p ad wi hi t P I limits of the cdtl mi root zons ot any p rotacted tree. 'Al "",f DON ILLINGWORTH AND ASSOCIATES, INC. 2401 Ave. J, Suite 206 L o I H I 2. F-qui p ment CA el rl Liq u idi Dispose 1; IN o el ipment shall 0 9 -clel d or other I iqu ids. Arlington, Texas 76006 Induding, without IImltatlan, paint, all, asph a It, to n crate, m war or sirril lar materials (817) 649.1544 FAX (817) 649-1545�j C 1; &3114 �..iv L d,1 9 1, 11. �L;4, -depm Ited or alkyd to f I we Into the Will cal root zo in of a protooWd trees, Irrigation Designer 3. Ttea Altachmentia., No signs wIr" or other abehimente, other than tmss of a protsclive TREE 0L.UBTER nature, shall be aftolhed to any prol tree. JAMES POLE IRRIGATION CONSULTANTS 100 West Oak Street, Suite 106 4, Vehicular Tmfflc: No vehicular and/or camtructkm eKulpmant treffic or parking shall take Denton, Texas 76201 pl-on exWng street paverneryt. iscewithin the critloal root =a of any proteded tree other then (940) 2431364 FAX (940) 3821475 This restrIction does not apply to ainglairoldent ao.Km within the orlitital root zors for purpom TRES of establishing the building 1ped and assodated lot j; rading, vehicular Iraffic nwaseary for routine TREE PR7F,8E PP07ECTM31N PROTOTION utility maintenance, errwgamy restoration of utility servics, or routine mowing operations, 5srriH . Grade Changes. No grade changes shall be allomiled within the limb of #Ie critical most zone of RE any pmleated tree unless a,doquata protedive construction mathads are approved in advance in writing byte Adrninistrativt.s Official. NORTH PARK HI-31H M811BUtY PLASTIC MESH PENIVNG HIG 4 V 18 10 LrrY PLASM MESH F E Nr, I N13 6, Impervious hiving; No paving with aspha It concrete or other imperAous materWis shal I be placed PROTECTIVE IFENCINIG, Orange Mnyl construction fencing, chain link: fencing. snow tencing Dr other similar fianrAng at loam 1bur feet (4� high within the limits of the oNtkxal root zone of a protected tree except as otherwise allowed in this Ordinance. WALL BALL COURT and -sup-ported at a maximum of ton -foot (W) intervals by approved methods sufficient enough to kesp 1111% lance 7, ll heavy equipiment, incloding but not limited to trudw, creators, trallora, buildozers, bobcat tractors. upright jand in place. The fencing shall be of a highly visible material, and shall have a h*9 prortaction sign affixed to trendwra, compmoom, and lnoWt% shall be allciwad Inside the drip4ine lof any protected Iree on any the fence avary twenty (20) feet In such a manner to bo clearly visible to the wnrkers on-alte. oonalructlon ante wlthoiA prior written approval of the AdminisiratIva Cifficial. PRIOWTO 0ON8TRUCTION; 8, Roof Pinning. All roots two Inches or larger In diernall whiloh ft-e exposed as a result of trenching or CITY OF SOUTHLAKE This condractororsubcontiractor shall ocnatruct and maintain, for each protected teas or group lof tre" on a cormtruction otWommvadon shall be cuitolf squers with a sharp medium tooth saw and covered with pruning site, a protective forcing which -encircles tho -outer limb of the critical roost zone of the trees to -lihm protectfrom In -situations where a pr(Aacted tree remains In the Immediate area of intended compound within two hours of! nW-al exposure. COMMUNITY SERVICES DEPARTMENT construillon activity, All protective fencing slUl I be in plena prior to commencement of any site work and remain in construction and ft tree may be In danger of being damaged by construction SOUTHLAKE, TEXAS p**9 until all exterior work has been completed. equipment or other -activity, the contractor or subcorbact-or shall probact the The following pirloceduree shaill be followed on all typse of construction projacts (including residential, TYPICAL TREE PROTECTION FENCING tree with 2'1x4" lumber encircled with wire or other moans that do not damage commercial, and rronicip-el I pijbllo domain projeloft)- the tree. The intent is to protect the trunk of the trees against incidental contact NO SCALE 1. Pirl, Fencing; Prior to the issuance of any bluill or earth disturbance permit, or commencing by large construction equipment. onnstruction, the owner, coritrecinr or subcontractor shall construct and maintain, for each protected CITY OF tree on a wristruction she, protadva fencing which wdirdes the outor limits of Ill critical root Ymm TYPICAL BARK PROTECTION of the tree lo prl it from construction activity or in cam of ll wooded Oss, as approyed by SOUTHLAKE NO SCALE the Administrative Official. 2. All protective fencing shall The In place pricy to oornirranoemarril: of any site work and remain In plane unfil all exterior construction activity at the alto has bow completed. 3. I�ste0v,- fencing shall be at least four (4) foot high, clearly visible, and shall have a tree protection aign affixed to tha tonoo sy(my twenty (20) %et In such a manner to be clearly V151ble to woftrs on the Me. 4. The use of orange Amyl cainetwction fencing or oRjer similar fencing is generally permitted only if there is no oorWTuation or vehicular activIty Within tan (113) feet of 11he fence, If construation activity or vehicular traffic Is expected within ton (10) feet af the %noial, 11he fewe shall be cowtructed of chain link or other -similar rrefti, wooden matwial or sem"gild vinyl Wipe fancing supported with a top support wire or N11;1U.NW1 to be In height, 1l; equivailentaupportmaterlial affixed -metal orvooloil posts, all of WhICh shall six (B)faet il AM fencing shall b* suppnirted at a rins-Arinum of ton (10) fl Into rvals by approved mathods pmt"ve -once upirlaht and In rflaOG for the duration of the c 1 �W tufficlent enough to keep the f onsirl 2 ... CANICIPY 8. The owner shall cause the required fencing to be !installed and rinsirtained for the duration of the 'Mal ountgructlon, U, 7. For permits Involving trarahing such as sower serl Irrigaflon syatarna or underground electrical work, the applicant shall provM,;,wfficient plans to providle protection of the trees in the vicinity of the work. 1�11 I.-Y `F.A' 8. The ml proteatkmislgrl bras preservation instruction d&W mat and approved tree conservation plan shell be pol i9t each entiance to the sub*t property upon which one or more trees subod to the T:; W penrl is edualed, anti at arl Mahon ciald by the Administntive Official. Ar 0 1& AP -41 0. All ofthe above owdIthns must be adhered lo anti Insi)-acted by m ofty In!spootor prior to the is"noe of .Aew 4W *..tWW 10 NO Z Odd any permits. 0 * -0 V ..� *6-11 0 T& W T& V-qP- W v W -0 4r" 'W��k 'W !W 'W W 4WWW W V 4 4. 1& W W W W V W V V W 0 W 0 V W 0 V V V 0 T*4011 DATE: September 6, 2017 W .0 W W 10 0 _& DRIP UNE DRIPLINE 10 40 V V V V V -V V -V 0 .0 0 .4. P $1 V V 0" *W*41 TRUW CNIXAL ",;4T ZONE REVISED: 2& MMMMAW TO W �CONDEPTUAL) RADIUS OUTERMONT DRIP UNE .00 FOR 0011CSNTRIC CIMLE STATUS: 90% REVIEW SET DESIGN BY: jW NO. REVISION BY DATE DRAWN BY: XT TREMON - 40% ROOT KILL TOKNEUNG $A\61111 RWM A- Make partial out from beril ate pol nt oeveral IIrl away from the trunk. CRITICAL ROOT ZONE: SOUTHL)WE JOB NO. 5361 S. Bl a secard cut from awvs several IncNes out from the flrat 011A, to allow The area of undlaturbad natural soil around a tree deflned by a concentric drds with the limb to fall safely. -a radius to 1w distance from tha tree trunk to the outerwast port& of " drip MO. PUBLIC WORKS DEPAR7MENT FENGINEERING QVISION 0. Complete the job with a final cut just outsIde, the txanch collar, the rafted area DRIP LINE: that sourrooncle the branch Where it Joint tree trunk: A verdoel line run through the outermost portion of #* us nopy il a tree and exte"4 I ng F07 to 1W ground. TYPICAL TREE PRUP41NG STANDARD CONN STRUCTIODETAILS CRITICAL ROOT ZONE AREA PLANTING BORING., 40 SCALE TREE PROTECTION Boring of utilities under protected trans shall be required in those dr:.umabinces whem it is NO SCALE riot possible to trench around the cftm5i mot zone of proteotM trees. Whan required, the DETAILS length of the bore shall be the YAM of,the Wftal Wzone at a minimum and shall be a min1murn,delath of 48 iinchw. TREE PROTECTION DETAILS TYPICAL TREE BORING All TUNNELING NO SCALE FILENAME: SHEET DAMAPRIL2M 8D-1107REE.DM BAR IS ONE INCH LONG ON ORIGINAL DRAWING. CHECK SCALE AND ADJUST ACCORDINGLY. on 09-1 so SHEET NO. L5.02 5F - 9 1/8" W. x 1 1/2" D., 10'o.c. UNLESS DRY BRUSH FINISH OTHERWISE SHOWN ON PLANS. CONC. PAVING. VARIES - SEE PLAN 4 a. COMPACTED SUBGRADE AS SPEC'D — # 3 BARS AT — 18" O.C.E.W. 5" CONCRETE PEDESTRIAN PAVING SCALE: 1 1/2" = 1'-0" %2" R. ON ALL EDGES (TYP.) FINISH GRADE 5inchConcPav(Ped).dwg DRY BRUSH FINISH 1/2" R. ROUNDED CORNERS (TYP.) 1'-4" 6" SAWN CONTROL JOINT 1/8"W. x I 1/2"D. FOR 5" PAVING, OR 1/8"W. x 2"D. FOR 7" PAVING FINISH 10'o.c. UNLESS OTHERWISE SHOWN ON PLANS. GRADE 0 f . . -,,� .4 -*' '. . I , . . , -4. . r I 3„ MIN. �ti �,.•,. # 3 BARS @ COMPACTED SUBGRADE NOTE: AS SPEC'D 18" O.C. BOTH (2) # 3 CONT. (TYP.) EDGES OF CONCRETE PAVING WAYS (TIED) AS SPEC'D TO BE THICKENED WHERE 5" PAVING ABUTS CONCRETE BASE AT COURT WHERE 5" PAVING ABUTS CONC. BASE AT COURT. THICKENED CONCRETE PAVING EDGE 2 SCALE: 3/4" = 1' —0" ConcPavingwithThickenedEdge.dwg DOWELED EXP. JOINT; %2" EXPANSION JOINT MATERIAL W/ I" JOINT SEALER ABOVE, DOWELS TO BE 18"L x # 4 SMOOTH BARS, 18" O.C. CAP a NOTE: DOWEL ALL ADJOINING FOUNDATIONS, PAVING AND OTHER LOCATIONS INDICATED ON THE PLANS. 18" 91, 9„ LUBE ONE END. I %4 CLR. FINISH GRADE - i i G # 3 BARS 18" O.C. BOTH WAYS 14" (TYP.) SUBGRADE AS SPECIFIED BY THE PAVING AND JOINTING PLAN SHEETS. WALK & PLAZA EXPANSION JOINT SCALE: I'' = 1' —0" ExpJt(Ped).dwg 3/8" x 3" BRASS ROUND -HEADED STOVE BOLT IN CONC. AT EACH END OF SLEEVE FINISH GRADE CONC. CURB WHERE SHOWN FIN. GRADE OF CONC. PAVING WHERE SHOWN a d d � 4 a a . PVC SLEEVE (SIZE VARIES) SEE PLANS FINISH GRADE wIt w 2 o > �a �0::� Uj z z� z 2 w - Y > Q N Q 24" MIN. SLEEVE/SLEEVE MARKER % SCALE: 1'' = 1'-0" 5/8" EXPANSION JOINT WITH SIDEWALK REINF. 1/2" JOINT SEALER ABOVE 5" CONCRETE SIDEWALK i EXISTING WALK Ao 12" # 3 BARS @ 18" O.C.E.W. LAP # 3 BARS ;1 CONNECTION TO EXISTING CONCRETE SCALE: 1'' = 1' —0" ExSidewalkConnection.dwg NOTE: TOOLED CONTROL JOINTS @ 5' -0" O.C. (UNLESS OTHERWISE SHOWN ON PLANS) THROUGH THE RAISED EDGE ARE TO BE EXPANSION JOINT MATERIAL WITH AT A DEPTH OF 2" FOR DRAINAGE. I" SEALING COMPOUND AS SPEC'D. SPORTTURF CUSHION SYNTHETIC TURF, AS 6" MANUFACTURED BY A -TURF, WITH FULL GLUE ADJACENT CONCRETE PAVING ~� APPLICATION TO CONCRETE BASE AS SPEC'D. WHERE APPLICABLE # 3 BARS @ 18" O.C., ADJACENT NATURAL SURFACE = EACH WAY (TIED) WHERE APPLICABLE M If T� • u7 d d v •d d d d III III III III III III I III •III .. III III II III III III II _• 3„ III III III III III- SAWN CONTROL JOINT y"W x 24" LONG, #4 SMOOTH DOWEL MIN. I I 10' O.C. UNLESS OTHERWISE SHOWN ON PLANS. OTH CAPPED & LUBRICATED ON ONE END @ 18" O.C., WHERE ADJACENT TO COMPACTED SUBGRADE AS SPEC'D. PAVING a FOOTERS. (2) # 3 BARS, CONT. (TYP.) CONCRETE BASE FOR SYNTHETIC TURF SleevingMarker.dwg #4 BAR 12" LONG 4'-0" 6„ 9„ 2,-909 TRIM PIPE DRY BRUSH FINISHED N CONCRETE FINISH GRADE if 8"0 PVC SOLID DRAIN PIPE J, - #4 BARS @ 18" O.C.,B.W. SECT/ON/EZ f VA T/ON 2'-3„ 7 1/2" 6„ 6„ 7 1/2" #4 BAR 12" LONG N / DEPRESSED FLOWLINE (1/2") I N\ �* #4 BARS @ 18" O.C. B.W. END l//EW COMPACTED SUBGRADE 8" STORM DRAIN H EADWAL 6 SCALE: 3/4" = 1'-0" 8—inchStormDrainHeadwallAwg MILSAP SANDSTONE MILSAP SANDSTONE C CAST STONE LOGO I HEADER COURSE � I � M rn Ci\v OF SOUTH LAKE IIN4" 4" 1 6A MILSAP SANDSTONE MILSAP SANDSTONE HEADER COURSE I M =1 4" V2 HTIY4" CAST STONE LOGO ELEVATION II3/4" MILSAP SANDSTONE CAST STONE HEADER COURSE MILSAP SANDSTONE 2'-6Y 3'- 0 SECTION X @ COURT WALL NOTES: 0 LETTERS AND SHIELD SHALL BE SANDBLASTED 4" DEEP AND PAINTED BLACK. • CONTRACTOR SHALL REQUEST SOUTHLAKE FONT AND LOGO FROM SCHRICKEL, ROLLINS AND ASSOCIATES, INC. FOR CONSTRUCTION OF SIGN. wcwki I ' I wi Schlrickel, Rollins and Associates, Inc. Landscape Architecture . Civil Engineering . Planning 1161 Corporate Drive West Phone: 817.649.3216 Suite 200 Metro: 817.640.8212 Arlington, Texas 76006 Fax: 817.649.7645 Electrical Engineer YAGGI ENGINEERING, INC. 5840 W. 1.20, Suite 270 Arlington, Texas 76017 (817) 483.2373 FAX (817) 483A233 Structural Engineer DON ILLINGWORTH AND ASSOCIATES, INC. 2401 Ave. J, Suite 206 Arlington, Texas 76006 (817) 649.1544 FAX (817) 649-1545 Irrigation Designer JAMES POLE IRRIGATION CONSULTANTS 100 West Oak Street, Suite 106 Denton, Texas 76201 (940) 243.2364 FAX (940) 382.2475 NORTH PARK WALLBALL COURT CITY OF SOUTHLAKE COMMUNITY SERVICES DEPARTMENT SOUTHLAKE, TEXAS CITY OF 0� UT"Lj LAKE This Document Is Released For The Purpose Of: 90% REVIEW Under The Authority Of: James Williams, RLA #2372 On: September 6, 2017 It Is NOT To Be Used For: Construction, Bidding, Or Permit Purposes DATE: September 6, 2017 REVISED: STATUS: 90% REVIEW SET DESIGN BY: )W DRAWN BY: XT JOB NO. 5361 SITE DETAILS BAR IS ONE INCH LONG ON ORIGINAL DRAWING. CHECK SCALE AND ADJUST ACCORDINGLY. SHEET NO. SCALE: 1 1/2" = 1' —0'' SyntheticTurfBase.dwg V % SCALE: 1 1/2" = I' -0" CastStoneLogo@ CourtWall.dwg L6.00 0 I LO I N 32'-10" 1'-6" I 29'-10" I 1'-6" "I IT C-rnk1r rI A M C`1 r%rlrn Tr\ rN IT C-rnk1r rI A M C11 nrlrn rN IT C -rr\AIr rI A n f11 rlllrrl _rn e SO _ COURT WALL ELEVATION 'A —A' PER DET. 2/L6.09 WAN 53 Schdckel, Rollins and Associates, Inc. Landscape Architecture . Civil Engineering . Planning 1161 Corporate Drive West Phone: 817.649.3216 Suite 200 Metro: 817.640.8212 Arlington, Texas 76006 Fax: 817.649.7645 Electrical Engineer YAGGI ENGINEERING, INC. 5840 W. 1.20, Suite 270 Arlington, Texas 76017 (817) 483.2373 FAX (817) 483A233 m a10 Structural Engineer zo o DON ILLINGWORTH AND ASSOCIATES, INC. H (D 2401 Ave. J, Suite 206 Q Arlington, Texas 76006 w N (817) 649.1544 FAX (817) 649-1545 J W J o Irrigation Designer w JAMES POLE IRRIGATION CONSULTANTS F 100 West Oak Street, Suite 106 Denton, Texas 76201 O (940) 243.2364 FAX (940) 382.2475 U NORTH PARK WALLBALL RT CUT STONE CAP, SLOPED TO DRAIN AWAY FROM COURT MILSAP SANDSTONE TO MATCH 2Oft. WALL AT CONCESSION BLDG. CAST STONE LOGO PER DET. X/L6.XX CITY OF SOUTHLAKE COMMUNITY SERVICES DEPARTMENT SOUTHLAKE, TEXAS This Document Is Released For The Purpose Of: 90% REVIEW Under The Authority Of: James Williams, RLA #2372 On: September 6, 2017 It Is NOT To Be Used For: Construction, Bidding, Or Permit Purposes DATE: September 6, 2017 REVISED: CUT STONE STATUS: 90% REVIEW SET DESIGN BY: JW MILSAP SANDSTONE TO DRAWN BY: XT MATCH 2Oft. WALL AT CONCESSION BLDG. JOB NO. 5361 PUSH BUTTON LIGHTING CONTROLLER REF. ELECTRICAL SHTS. CUT STONE WATER TABLE MILSAP SANDSTONE TO MATCH 2Oft. WALL AT CONCESSION BLDG. SITE DETAILS BAR IS ONE INCH LONG ON ORIGINAL DRAWING. CHECK SCALE AND ADJUST ACCORDINGLY. WALL BALL COURT WALL ELEVATIONS SCALE: 1 /2" = 1'-0" WaIIBallWall.dwg SHEET NO. L6.01 0 I N 32'-10" 1'-6" 29'-10" I"I IT C-rnk1r rI A M C11 r%rlrn Tr\ rN IT C-rnk1r rI A M C11 nrlrn rN IT C -rr\AIr rI A n f11 rlllrrl _rn e �I I 00 SO _ COURT WALL ELEVATION 'A —A' PER DET. 2/L6.09 0 N 0 a I o Ln I ILn I I N N 7'-6' 1'-1199 411 . 3'-011 491 . 1'-11" MEN I T �__ lri==F�Mwln THLAKE �m N WT , Tf le . . 11 z O H w J W J J Q of O U 11 Era I -ki P41 wi iii2om_'�E 53 Schdckel, Rollins and Associates, Inc. Landscape Architecture . Civil Engineering . Planning 1161 Corporate Drive West Phone: 817.649.3216 Suite 200 Metro: 817.640.8212 Arlington, Texas 76006 Fax: 817.649.7645 Electrical Engineer YAGGI ENGINEERING, INC. 5840 W. 1.20, Suite 270 Arlington, Texas 76017 (817) 483.2373 FAX (817) 483A233 Structural Engineer o DON ILLINGWORTH AND ASSOCIATES, INC. %p 2401 Ave. J, Suite 206 Arlington, Texas 76006 N (817) 649.1544 FAX (817) 649-1545 H o Irrigation Designer w JAMES POLE IRRIGATION CONSULTANTS 100 West Oak Street, Suite 106 Denton, Texas 76201 (940) 243.2364 FAX (940) 382.2475 CUT STONE CAP, SLOPED TO DRAIN AWAY FROM COURT MILSAP SANDSTONE TO MATCH 2Oft. WALL AT CONCESSION BLDG. CAST STONE LOGO PER DET. X/L6.XX NORTH PARK WALLBALL COURT CITY OF SOUTHLAKE COMMUNITY SERVICES DEPARTMENT SOUTHLAKE, TEXAS This Document Is Released For The Purpose Of: 90% REVIEW Under The Authority Of: James Williams, RLA #2372 On: September 6, 2017 It Is NOT To Be Used For: Construction, Bidding, Or Permit Purposes DATE: September 6, 2017 REVISED: CUT STONE STATUS: 90% REVIEW SET DESIGN BY: JW MILSAP SANDSTONE TO DRAWN BY: XT MATCH 2Oft. WALL AT CONCESSION BLDG. JOB NO. 5361 PUSH BUTTON LIGHTING CONTROLLER N WT , Tf le . . 11 z O H w J W J J Q of O U 11 Era I -ki P41 wi iii2om_'�E 53 Schdckel, Rollins and Associates, Inc. Landscape Architecture . Civil Engineering . Planning 1161 Corporate Drive West Phone: 817.649.3216 Suite 200 Metro: 817.640.8212 Arlington, Texas 76006 Fax: 817.649.7645 Electrical Engineer YAGGI ENGINEERING, INC. 5840 W. 1.20, Suite 270 Arlington, Texas 76017 (817) 483.2373 FAX (817) 483A233 Structural Engineer o DON ILLINGWORTH AND ASSOCIATES, INC. %p 2401 Ave. J, Suite 206 Arlington, Texas 76006 N (817) 649.1544 FAX (817) 649-1545 H o Irrigation Designer w JAMES POLE IRRIGATION CONSULTANTS 100 West Oak Street, Suite 106 Denton, Texas 76201 (940) 243.2364 FAX (940) 382.2475 CUT STONE CAP, SLOPED TO DRAIN AWAY FROM COURT MILSAP SANDSTONE TO MATCH 2Oft. WALL AT CONCESSION BLDG. CAST STONE LOGO PER DET. X/L6.XX NORTH PARK WALLBALL COURT CITY OF SOUTHLAKE COMMUNITY SERVICES DEPARTMENT SOUTHLAKE, TEXAS This Document Is Released For The Purpose Of: 90% REVIEW Under The Authority Of: James Williams, RLA #2372 On: September 6, 2017 It Is NOT To Be Used For: Construction, Bidding, Or Permit Purposes DATE: September 6, 2017 REVISED: CUT STONE STATUS: 90% REVIEW SET DESIGN BY: JW MILSAP SANDSTONE TO DRAWN BY: XT MATCH 2Oft. WALL AT CONCESSION BLDG. JOB NO. 5361 PUSH BUTTON LIGHTING CONTROLLER REF. ELECTRICAL SHTS. CUT STONE WATER TABLE 1" MILSAP SANDSTONE TO MATCH 2Oft. WALL AT CONCESSION BLDG. SITE DETAILS BAR IS ONE INCH LONG ON ORIGINAL DRAWING. CHECK SCALE AND ADJUST ACCORDINGLY. WALL BALL COURT WALL ELEVATIONS (ALTERNATE No. 1) SCALE: 1 /2" = 1'-0" Wall Ball Wall (Al tern ateNa.1).dwg SHEET NO. L6.03 a X 5/4 5/4 X 5/4 BUSH Q 5/4 ■E � BUSH O BUSH 5/4 5/4 d � BIRDHOUSE F-1 BUSH G) x • Bo 1 1/4 • 14" �i MATGHL I NE I R1.O 1 V 2 5/4 5/4 2 1 /2 5/4 5/4 5/4 I 2 I/2 5/4 2 Ixfttes'pete. IRRIGATION CONSULTANTS IRRIGATION DE516N, CON5ULTIN6, AND LANDSCAPE WATER MANAGEMENT TEXAS L.I.G. #658 PHONE: g40.245.2564 100 N. LOCUST ST., SUITE 5 FAX: '140'562.2475 DENTON, TEXAS 76201 James®jamespoleirrigatlon.com IRRIGATION IN TEXAS 15 REGULATED BY THE TEXAS COMMISION ON ENVIRONMENTAL f.PA. QUALITY ( TGEQ ) ( MG-115 ) P.O. BOX 1505-I WateiSen5e T.C.E.Q.'S WEB SITE IS: YiM.TCEQ.STATE.TX.US PARTNER LOCATE AND CONNECT TO EXISTING IRRIGATION MAINLINE 'B' AND TWO -WIRE PATH 'B' REF: NORTH PARK IRRIGATION PLAN SHEET 'L I -A' 2 I/2 BORE FOR (1) 4" SLEEVE PIPE i // 2 2 1/2 \/4 2 1/2 BOULDER 1/2 5/4 1/2 2 ^%1142 I" 3/ 562 1/2 2 5/4 2 / Fj 1 1/4 1 1/2" I I/4 46 I 5/4 5/4 GOORD I NAT I ON W I TH EX I ST I NCB I RR I GAT I ON THE CONTRACTOR SHALL VISIT THE SITE BEFORE CONSTRUCTION BEG 1 NS TO BECOME FAMILIAR WITH THE EX 15T I N6 SYSTEM LAYOUT. REROUTE, REPAIR, OR REINSTALL EX 15T1 N6 EQUIPMENT, I NCLUD I N6 MAINLINE AND CONTROL AIRES AS REQUIRED TO MAINTAIN CONTINUED AUTOMATIC, OPERATION OF ALL AREAS OUTSIDE THE LIMITS OF WORK. PROTECT EXISTING EQUIPMENT WITHIN THE LIMITS OF AORK, WHICH 15 INTENDED TO REMAIN. REF: NORTH PARK IRRIGATION PLAN SHEET 'LI-A' BOULDER SIGNS '6 � BOULDER Y \1/4 1 1 1/2" 1/4 5a 5/4 CONTROL POINT: 1 /2" CAP D IRON ROD N 70394516. 600 E 2383025.8 "0 ELEV-615.50 5/4 CONC. PLANTER 01RRV 4 or LEGS O RAINBIRD #1404 PRE55URE COMPEN5ATIN6 BUBBLER NOZZLE. • RAINBIRD #1804-PR5 POP UP SPRAY HEAD WITH MPR SERIES NOZZLE AS NOTED BELOW O RAIN BIRD 5000 SERIES, ADJUSTABLE ARC 4" POP UP ROTARY HEAD, PART CIRCLE, 5.0 NOZZLE UNLE55 NOTED OTHERWISE 0 RAIN BIRD 5000 SERIES, ADJUSTABLE ARC 4" POP UP ROTARY HEAD, PART CIRCLE, 4.0 NOZZLE UNLESS NOTED OTHERAI O RAIN BIRD 5000 SERIES, ADJUSTABLE ARC 4" POP UP ROTARY HEAD, FULL CIRCLE, 8.0 NOZZLE UNLESS NOTED OTHERAIS RAINBIRD PF-55-R SERIES ELECTRIC REMOTE CONTROL VALVE WITH SAME5 51ZE P.V.G. BALL VALVE, N.P. COVERS AND (ICD-100) SINGLE STATION DECODER LA5G0 "VIOIN" SERIES 5GH. 80 PVC, TRUE UNION BALL VALVE, MAINLINE 51ZE GLASS 200 PVC MAINLINE PIPE CLASS 200 ( EXCEPT 1/2 INCH #515 ) PVC, LATERAL PIPE TAO 4" GLA55 200 SLEEVE PIPES UNLE55 NOTED OTHERWISE L.I.G. SHALL SELECT MPR SERIES SPRAY NOZZLES FOR HEAD -TO -HEAD COVERAGE, ADJUSTED FOR NO OVER5PRAY ONTO AALL5 AND WALKS. NO OVER5PRAY INTO STREETS 15 PERMITTED. L.I.G. 15 TO INCLUDE NON -POTABLE COVERS ON ALL VALVE BOX LID5 INCLUDING QUICK COUPLERS. 5/4 -Q�CONTROL POINT: .P'X—CILIT" IN PAVEMENT N 7039460.9370 E 2383113.1500 ELEV-614.60 NORTH 0 5 10 20 30 GRAPHIC SCALE IN FEET LIN P41 W Nw-A■ skj Schlnckel, Rollins and Associates, Inc. Landscape Architecture . Civil Engineering . Planning 1161 Corporate Drive West Phone: 817.6493216 Suite 200 Metro: 817.640.8212 Arlington, Texas 76006 Fax: 817.649.7645 Electrical Engineer YAGGI ENGINEERING, INC. 5840 W. 1.20, Suite 270 Arlington, Texas 76017 (817) 483.2373 FAX (817) 483.4233 Structural Engineer DON ILLINGWORTH AND ASSOCIATES, INC. 2401 Ave. J, Suite 206 Arlington, Texas 76006 (817) 649.1544 FAX (817) 649.1545 Irrigation Designer JAMES POLE IRRIGATION CONSULTANTS 100 West Oak Street, Suite 106 Denton, Texas 76201 (940) 243.2364 FAX (940) 382.2475 NORTH PARK WALLBALL COURT CITY OF SOUTHLAKE COMMUNITY SERVICES DEPARTMENT SOUTHLAKE, TEXAS Oq / 06 / 2017 DATE: September 6, 2017 REVISED: STATUS: 90% REVIEW SET DESIGN BY: AE DRAWN BY: AE JOB NO. 5361 IRRIGATION PLAN BAR IS ONE INCH LONG ON ORIGINAL DRAWING. CHECK SCALE AND ADJUST ACCORDINGLY. SHEET NO. IR1*00 DISH GRADE/TOP OF MULCH 1P—UP SPRAY SPRINKLER: '2" PVC 90, SOCKET X MIP '2" FLEX PVC, 12—INCH MIN. C SCH 40 TEE OR ELL t2" PVC 90, SOCKET X MIP C LATERAL PIPE 12" MIN. DEPTH POP—UP SPRAY HEAD —INCH LENGTH OF WIRE TER PROOF CONNECTION (1 OF 2) FINISH GRADE/TOP OF MULCH REMOTE CONTROL VALVE: 3"IMw. PVC SCH 80 NIPPLE (CLOSE) PVC SCH 40 ELL PVC SCH 80 NIPPLE (LENGTH AS REQUIRED) BRICK (1 OF 4) SCH 80 NIPPLE ( 2" LENGTH, HIDDEN) AND SCH 40 ELL %3.0—INCH PVC MAINLINE PIPE PVC SCH 40 TEE OR ELL PVC SCH 40 MALE ADAPTER PVC LATERAL PIPE MINIMUM DEPTH OF 3/4—INCH WASHED GRAVEL REMOTE CONTROL VALVE 1-4- MIN. CLEARANCE �• PAVING �EEDITCH SLEEVES NOTES: 1. ALL PVC IRRIGATION SLEEVES TO BE CLASS 200 PIPE. 2. ALL JOINTS TO BE SOLVENT WELDED AND WATERTIGHT. 3. WHERE THERE IS MORE THAN ONE SLEEVE, EXTEND THE SMALLER SLEEVE TO 24—INCHES MINIMUM ABOVE FINISH GRADE. 4. MECHANICALLY TAMP TO 95% PROCTOR. SLEEVING H GRADE iR POP—UP SPRINKLER: SCH 80 SCH 40 ELL SCH 40 STREET ELL GTH(RENASEQUIRED) SCH 40 STREET ELL iCH 40 TEE OR ELL ATERAL PIPE ROTOR POP—UP SPRINKLER VALVE BOX WITH PURPLE COVER 12" x 17" RECTANGULAR / QUICK —COUPLING VALVE: BRICK, 1 OF 4 1" X 30" GALV. STEEL PIPE PVC MAINLINE — 18" DEPTH GRADE/TOP OF MULCH 1 SWING JOINT ASSEMBLY BALL VALVE PVC SCH 40 TEE OR ELL 3 INCH DEPTH CLEAN PEA GRAVEL QUICK COUPLER VALVE WITH PVC BALL VALVE ADJUST STREAM BUBBLER FOR OPTIMUM COVERAGE STREAM BUBBLER NOZZLE ON 6" POP—UP SPRAY HEAD BODY, SET INSIDE PLANTING "WELL" TREE WELL RIM SET TOP OF HEAD FLUSH WITH GRADE AROUND e — OUTSIDE OF TREE WELL •e ; •" 1/2p INCH MALE NPT X • ; • 1/2 SUP SCH. 40 PVC ELL. .4' 1 • 1/2- FLEX PVC PIPE MINIMUM 18" LENGTH k e' e'v'•y BACKFILL 1/2—INCH MALE NPT X 1/2" SUP SCH. 40 PVC ELL. TREE ROOT BALL PVC SCH 40 TEE OR ELL PVC LATERAL PIPE INCLUDE TWO BUBBLER HEADS, SET ON OPPOSITE SIDES OF ROOT BALL TREE BUBBLER SECTION VIEW ANNRiNNSPPELINLATERAL CDUND WGIIPIPE ONIT THE SAME TRENCH 0 0 \ y .O O • r PLAN VIEW WIRE W/O CONDUIT IN \\\ RUN WIRING BENEATH ALL SOLVENT WELD TIE A 24—INCH LOOP IN AND BESIDE MAINLINE. PLASTIC PIPING TO ALL WIRING AT CHANGES TAPE AND BUNDLE AT BE SNAKED IN OF DIRECTION OF 30' 10—FOOT INTERVALS. TRENCH AS SHOWN. OR GREATER. UNTIE AFTER ALL CONNECTIONS NOTES: HAVE BEEN MADE. 1. SLEEVE BELOW ALL HARDSCAPE ELEMENTS WITH CLASS 200 PVC TWICE THE DIAMETER OF THE PIPE OR WIRE BUNDLE WITHIN. 2. FOR PIPE AND WIRE BURIAL DEPTHS SEE SPECIFICATIONS. TRENCH DETAIL MINIMUM STATIC PRESSURE: (00 PS DES 1 GN PRESSURE: 58 PS CONTROLLER STATION LEGEND VAL\lE SIZE FLOW IN &.P.M. O RAINBIRD #1404 PRESSURE COMPENSATING BUBBLER NOZZLE. • RAINBIRD #1804-PR5 POP UP SPRAY HEAD WITH MPR SERIES NOZZLE AS NOTED BELOW 0 RAIN BIRD 5000 SERIES, ADJUSTABLE ARC 4" POP UP ROTARY HEAD, PART CIRCLE, 5.0 NOZZLE UNLESS NOTED OTHERWISE 0 RAIN BIRD 5000 SERIES, ADJUSTABLE ARC 4" POP UP ROTARY HEAD, PART CIRCLE, 4.0 NOZZLE UNLESS NOTED OTHERWISE O RAIN BIRD 5000 SERIES, ADJUSTABLE ARC, 4" POP UP ROTARY HEAD, FULL CIRCLE, 8.0 NOZZLE UNLESS NOTED OTHERWISE RAINBIRD PESB-R SERIES ELECTRIC REMOTE CONTROL VALVE WITH SAMES SIZE P.V.G. BALL VALVE, N.P. COVERS AND (ICD-100) SINGLE STATION DECODER LASGO ' VIOIN" SERIES SCH. 80 PVC, TRUE UNION BALL VALVE, MAINLINE SIZE GLASS 200 PVC MAINLINE PIPE GLASS 200 ( EXCEPT 1/2 INCH #515) PVC LATERAL PIPE TWO 4" GLASS 200 SLEEVE PIPES UNLESS NOTED OTHERWISE L.I.G. SHALL SELECT MPR SERIES SPRAY NOZZLES FOR "HEAD -TO -HEAD" COVERAGE, ADJUSTED FOR NO OVERSPRAY ONTO WALLS AND WALKS. NO OVERSPRAY INTO STREETS IS PERMITTED. L.I.C. IS TO INCLUDE NON -POTABLE COVERS ON ALL VALVE BOX LIDS I NGLUD I NG QU I GK COUPLERS. INSTALLATION NOTES I. COORDINATE IRRIGATION INSTALLATION WITH PLANTING PLAN AND SITE CONDITIONS TO PROVIDE COMPLETE COVERAGE WITH MINIMUM OVERSPRAY. THE IRRIGATION CONTRACTOR SHALL MAKE MINOR ADJUSTMENTS TO ENSURE PROPER COVERAGE AT NO ADDITIONAL COST TO THE OWNER. 2. CONFIRM EXACT LOCATION OF IRRIGATION NET WELL, PROVIDED BY UTILITY CONTRACTOR. 5. THE IRRIGATION CONTRACTOR WILL SECURE ALL REQUIRED PERMITS AND PAY ALL ASSOCIATED FEES UNLESS OTHERWISE NOTED. ALL LOCAL CODES SHALL PREVAIL OVER ANY DISCREPANCIES HEREIN. 4. LATERAL PIPE SHALL BE INSTALLED AT A MINIMUM DEPTH OF 12 INCHES. MAINLINE PIPE AND WIRES SHALL BE INSTALLED AT A MINIMUM DEPTH OF 18 INCHES. 5. UNSLEEVED PIPES MAY BE SHOWN UNDER PAVEMENT FOR GRAPHIC CLARITY ONLY. INSTALL THESE PIPES IN ADJACENT LANDSCAPED AREAS. 6. 24 VOLT VALVE WIRE SHALL BE A MINIMUM OF #14 GAUGE, U.F. APPROVED FOR DIRECT BURIAL, SINGLE CONDUCTOR "IRRIGATION WIRE". WIRE SPLICES SHALL BE ENCASED IN A WATERPROOF COMPOUND OR GEL. ALL FIELD SPLICES SHALL BE LOCATED IN A ROUND VALVE BOX OF SUFF I G I ENT SIZE TO ALLOW INSPECTION. 'i. VALVE BOXES SHALL BE INSTALLED FLUSH WITH GRADE, SUPPORTED BY BRICKS IF NEEDED, WITH 3 INCHES OF GLEAN PEA GRAVEL LOCATED BELOW THE VALVE. USE 10" ROUND VALVE BOXES FOR ELECTRIC, VALVES AND QUICK COUPLING VALVES UNLESS NOTED OTHERWISE. D.G.A. SHALL BE BOXED ACCORDING TO LOCAL CODES. 8. USE SCH. 80 RIGID PVC SWING JOINTS WITH MARLEX 90 DEGREE ELLS FOR ALL ROTARY AND QUICK COUPLER CONNECTIONS. a. ALL SPRAY HEADS SHALL BE CONNECTED WITH A 12" MINIMUM LENGTH OF 1/2" FLEX PVC. THE FLEX PVC SHALL BE SOLVENT WELDED TO SCHEDULE 40 PVC, FITTINGS WITH WELD -ON #7q5 SOLVENT AND #P-70 PRIMER. 10. PROVIDE FOUR QUICK COUPLER KEYS WITH SWIVEL HOSE ELLS. II. CONTRACTOR IS TO CONTACT APPROPRIATE AUTHORITIES AND LOCATE ALL UTILITIES PRIOR TO CONSTRUCTION. 12. THE PROPOSED LOCATIONS OF ALL ABOVE- GROUND EQUIPMENT INCLUDING BACKFLOW PREVENTORS, CONTROLLERS VALVE BOXES, AND WEATHER SENSORS SHALL BE STAKED BY THE CONTRACTOR FOR APPROVAL BY THE LANDSCAPE ARCHITECT OR OWNER'S REPRESENTATIVE BEFORE THESE ITEMS ARE INSTALLED. 15. ALL HEADS SHALL BE INSTALLED A MINIMUM OF 4" FROM PAVEMENT EDGES. ( 6" OR GREATER WHERE REQUIRED BY LOCAL CODE ) FINAL HEAD ADJUSTMENTS BY THE CONTRACTOR SHALL INCLUDE THE ADDITION OF CHECK VALVES WHERE NEEDED TO PREVENT EXCESSIVE LOW HEAD DRAINAGE. THE CONTRACTOR SHALL BUDGET FOR, AND INSTALL CHECK VALVES FOR UP 10 % OF THE TOTAL NUMBER OF HEADS WHEN NEEDED, WITH NO ADDITIONAL COST TO THE OWNER. HUNTER TWO WIRE DECODER SPLICES SHALL BE LOCATED IN A ROUND VALVE BOX OF SUFFICIENT SIZE TO ALLOW INSPECTION. "TWO -WIRE" PATH CONTROL AIRES SHALL BE HUNTER #IDIGRY. ALL WIRE SPLICES MUST BE MADE IN A VALVE BOX WITH DBR-6 OR EQUAL DIRECT -BURIAL WATERPROOF CONNECTORS. ALL CONNECTIONS IN THE TWO -WIRE PATHS (OUTSIDE THE CONTROLLER ENCLOSURE) SHALL BE MADE WITH 5M DBR-6 WATERPROOF, STRAIN -RELIEVING DIRECT BURIAL CONNECTORS, OR EXACT EQUALS. IS AWG/IMM DIA. WIRE OR LARGER SHALL BE USED FOR ALL DECODER -TO -SOLENOID CONNECTIONS. IN HIGH LIGHTNING AREAS THIS WIRE SHALL BE TWISTED TO MAXIMIZE SURGE SUPPRESSION. THE INSTALLER SHALL PROVIDE ADEQUATE EARTH GROUND (NOT TO EXCEED 10 OHMS, OR IN COMPLIANCE WITH PRACTICES AS DEFINED IN AMERI CAN SOCIETY OF I RR I GATI ON CONSULTANTS EARTH GROUNDING GUI DEL I NE 100-2002, AVAILABLE AT WWA.ASIG.ORG) AND CONNECT IT TO ONE OF THE DECODER GROUND LEADS EVERY 1000 FT.(550M), OR EVERY 12TH DECODER MODULE, WHICHEVER IS SHORTER. MINIMUM GROUND HARDWARE SHALL BE A 4" X 56" (100 X 915MM) COPPER PLATE WITH AT LEAST IOAWG/2.5MM DIA. COPPER WIRE. IN HIGH LIGHTNING AREAS, GROUNDING MAY BE INCREASED TO EVERY 500 FT./15OM OR 6 DECODERS. GROUND CONNECTIONS FROM DECODER GROUND LEAD TO GROUNDING HARDWARE SHALL BE MADE BY JOINING THE 12AW6 (2MM DIA.) DECODER GROUND WIRE WITH A I OAWG (2.5MM DIA.) SOLID COPPER LEAD IN AN APPROVED WIRE NUT OF APPROPRIATE SIZE, INSERTED IN A DBR-6 WATERPROOF DIRECT BURIAL CONNECTOR, OR WITH AN APPROVED WIRE CLAMP. GROUND HARDWARE SHALL EXTEND AT RIGHT ANGLES FROM THE TWO -WIRE RED/BLUE PATH, AND GROUND HARDWARE SHALL BE LOCATED AT LEAST 6FT./2M AWAY FROM THE TWO -WIRE PATH. THE SENSOR DECODER SHALL HAVE A BARE GROUND WIRE FOR CONNECTION TO EARTH GROUND, IN ACCORDANCE WITH THE SPECIFICATIONS APPLYING TO ALL OTHER DECODERS. THE SENSOR DECODER SHALL COUNT AS A "DECODER" FOR GROUND SPACING PURPOSES. COORDINATION W I TH EX I ST I NCG I RR I CHAT I ON THE CONTRACTOR SHALL VISIT THE SITE BEFORE CONSTRUCTION BEG 1 NS TO BECOME FAMILIAR WITH THE EXISTING SYSTEM LAYOUT. REROUTE, REPAIR, OR REINSTALL EXISTING EQUIPMENT, INCLUDING MAINLINE AND CONTROL WIRES AS REQUIRED TO MAINTAIN CONTINUED AUTOMATIC OPERATION OF ALL AREAS OUTSIDE THE LIMITS OF WORK. PROTECT EXISTING EQUIPMENT WITHIN THE LIMITS OF WORK, WHICH IS INTENDED TO REMAIN. REF: NORTH PARK IRRIGATION PLAN SHEET 'LI-A' 104", vote IRRIGATION CONSULTANTS IRRIGATION DESIGN, CONSULTING, AND LANDSCAPE WATER MANAGEMENT TEXAS L.I.G. #655 PHONE: g40.245.2564 100 N. LOCUST ST., SUITE 5 FAX: '140'582.2475 DENTON, TEXAS -16201 )amesajamespoleirrigationzom Liral F9riaw, A N k I ' Schrickel, Rollins and Associates, Inc. Landscape Architecture . Civil Engineering . Planning 1161 Corporate Drive West Phone: 817.6493216 Suite 200 Metro: 817.640.8212 Arlington, Texas 76006 Fax: 817.649.7645 Electrical Engineer YAGGI ENGINEERING, INC. 5840 W. 1.20, Suite 270 Arlington, Texas 76017 (817) 483.2373 FAX (817) 483.4233 Structural Engineer DON ILLINGWORTH AND ASSOCIATES, INC. 2401 Ave. J, Suite 206 Arlington, Texas 76006 (817) 649.1544 FAX (817) 649.1545 Irrigation Designer JAMES POLE IRRIGATION CONSULTANTS 100 West Oak Street, Suite 106 Denton, Texas 76201 (940) 243.2364 FAX (940) 382.2475 NORTH PARK WALLBALL COURT CITY OF SOUTHLAKE COMMUNITY SERVICES DEPARTMENT SOUTHLAKE, TEXAS - -= Oq / 06 / 2011 DATE: September 6, 2017 REVISED: STATUS: 90% REVIEW SET DESIGN BY: AE DRAWN BY: AE JOB NO. 5361 IRRIGATION DETAILS BAR IS ONE INCH LONG ON ORIGINAL DRAWING. CHECK SCALE AND ADJUST ACCORDINGLY. IRRIGATION IN TEXAS 15 REGULATED BY THE TEXAS COMMISION ON ENVIRONMENTAL QUALITY ( TGEQ ) ( MG-1'78 ) P.O. BOX 1505*7 WaterSense T.G.E.Q.'S WEB SITE I5: WWW.TGEQ.STATE.TX.US PNUTNER SHEET NO. IR1*02 LEGEND EXISTING ELECTRIC ROOM (EXISTING CONCESSION BUILDING) INSTALL 2#8, #8G IN EXISTING . 1-1/2" CONDUIT STUBBED OUT FROM ELECTRIC ROOM. CONNECT THRU EXISTING MUSCO CONTROLLER TO EXISTING PANEL MP LOCATED IN ELECTRIC ROOM. PULL BOX NO. LIGHTING CIRCUIT AND CONTROL WIRING IN SEPARATE CONDUITS. 011= *GYA 11111121101 BORE UNDER PARKING LOT AND EXISTING ELECTRIC ELECTRICAL SITE PLAN SCALE: 1 `40'-0" J 20 40 80 GRAPHIC SCALE IN FEET SPORTS LIGHTING POLE/FIXTURES GENERAL NOTES: 1. STAKE LOCATIONS OF ALL POLES, FIXTURES, EQUIPMENT, TRANSFORMERS, ENCLOSURES, PULL BOXES AND CONDUIT FOR OWNER/ENGINEER APPROVAL BEFORE EXCAVATION OR INSTALLATION. 2• ALL CONDUITS SHALL BE MINIMUM OF 36" BELOW GRADE UNLESS OTHERWISE NOTED. DEPTHS SHALL BE INCREASED AS NECESSARY TO COORDINATE WITH OTHER WORK AND AS REQUIRED BY UTILITY COMPANIES TO MAINTAIN SEPARATION AND COVER. 3. VERIFY EXACT LOCATION OF ALL EXISTING UTILITIES, IRRIGATION PIPING, IRRIGATION WIRING, TELEPHONE, GAS, NETWORK FIBER OPTIC, CONDUITS, ETC. PRIOR TO BID. CONTACT DIG—TESS OR TEXAS ONE CALL PRIOR TO EXCAVATION. EXISTING UTILITIES ARE NOT SHOWN. IT WILL BE THE RESPONSIBILITY OF THE CONTRACTOR TO PROTECT ALL EXISTING UTILITIES WITHIN THE AREA OF CONSTRUCTION AND TO DETERMINE AND VERIFY THE EXACT LOCATION AND DEPTH OF ALL EXISTING UTILITIES PRIOR TO PROCEEDING WITH CONSTRUCTION. 4. ALL TRENCHES SHALL BE FILLED, LEVELED AND COMPACTED TO 95%. 5. CONDUIT ROUTING SHOWN IS DIAGRAMMATIC. CONTRACTOR SHALL ADJUST ROUTING AS REQUIRED TO RESOLVE ANY CONFLICTS WITH EXISTING UTILITIES, STRUCTURES AND NEW WORK. 6. GROUND AND BOND ALL EQUIPMENT INCLUDING POLES, ETC. 7. SINGLE PHASE 480 VOLT LIGHTING CIRCUIT SHALL BE 2#8, #8G IN 1-1 /2"C. 8. PUSH BUTTON CONTROLLER AND STROBE LIGHTS SHALL BE EQUAL TO MUSCO "PLAYER ACTIVATION STROBE" SYSTEM. INCLUDE ALL ASSOCIATED WIRING AND CONDUIT TO INTERFACE WITH EXISTING MUSCO CONTROLLER IN CONCESSION BUILDING. WALL BALL FIXTURES SHALL BE CONTROLLED VIA EXISTING CONTROLLER. LIGHT FIXTURE SCHEDULE TYPE MOUNTING LAMPS VOLTAGE A MUSCO LED LIGHT FIXTURE MOUNTED AT 40'-0" POLE 40' -0" TLC-LED-400 WATT 480 ABOVE GRADE 4500K 36670 LUMENS ZONE SUMMARY ZONE FIELD NUMBER CONTACTOR ID POLES # OF FIXTURES MIN. CONDUCTOR &CONDUIT SIZE CIRCUIT 1 1 C1 P1, P2 4 2#8, 1#8G. IN 1-1/2"C. MP-11(INSTALL 2P-30ABKR TOTAL 4 POLE AND FIXTURE SUMMARY FIXTURE HEIGHT POLE ABOVE FIELD TYPE TLC -LED NUMBER ELEVATION (FT.) 400FIXTURE QUANTITY P1 40 2 P 2 40 2 TOTAL 4.0 Schrickel, Rollins and Associates, Inc. Landscape Arcchiteaure - C"rvil Engineering - Planning 1161 Corporate Drive West Phone: 817.6493216 Suite 200 Metra 817.640.8212 Arlington, Texas 76006 Fax 817.6497645 swtrlCBl B1gileer YACCI ENGINEERING, INC. W40 W.1.20, Site 270 Mwvom Texas 76M (817) 483. M FAX (80 483AM3 TEXAS REGISTRATION NO. F-9622 Str Eb" B>gineer DON ILLINCWORTH AND ASSOCIATES, INC 2401 Ave. J, Sute 206 M bgtM Texas 76006 (W 649.15" FAX (WO 649.1545 kdption Dedgw JAMES POLE IRRIGATION CONSULTANTS 100 West Oak Street, Sate 106 Denton, Texas 76M (940) 2432364 FAX (940) M2475 NORTH PARK WALIBALL COURT CITY OF SOUTHLAKE COMMUNITY SERVICES DEPARTMENT SOUTHLAKE, TEXAS cin or SOUTHLAKE THIS DOCUMENT IS RELEASED FOR THE PURPOSE OF INTERIM REVIEW UNDER THE AUTHORITY OF R. TIM YAGGI, P.E. 57030 ON 9/06/17. IT IS NOT TO BE USED FOR CONSTRUCTION, BIDDING OR PERMIT PURPOSES. DATE September 6, 2017 REVISED: STATUS: 90% REVIEW SET DESIGN BY: DRAWN M. JOB NO. 5361 ELECTRICAL SITE PLAN BAR IS ONE INCH LONG ON ORIGINAL DRAWING. CHECK SCALE AND ADJUST ACCORDINGLY. SHEET NO. E1.00 PRECAST CONCRETE PULLBOX - AS MANUFACTURED BY BROOKS PRODUCTS OR EQUAL NM EXTENSION CAST IRON LOCKABLE TAMPERPROOF COVER BRASS SWING BOLTS AND - NUTS IN DIAGONAL CORNER 1 1"�Td 3 i 0" / e 9 GAUGE WELDED WIRE FRAME TRAFFIC GRADE COVER MARKED "ELECTRIC" SET FLUSH 16" WITH GRADE OUTDOOR ELECTRICAL PULL BOX TYPE "A" (17" X 30") NOT TO SCALE NOTES: 1. SET ON 6" SAND CUSHION AT BASE. 2. PULL BOX SHALL BE TRAFFIC GRADE. 3. DO NOT SPLICE CONDUCTORS IN PULL BOXES. CONDUITS UP INTO POLE TO 18" ABOVE GRADE AND ANCHOR TO INSIDE OF POLE- #2/0 CONDUCTOR CONNECT TO POLE INTERNAL GROUND - PHASE CONDUCTORS & EQUIPMENT GROUNDING CONDUCTOR IN SCHEDULE 40 PVC CONDUITS r12'$ A 3/4" X 10'-0" GROUND ROD. LOCATE ROD IN GRASS AREA, NOT UNDER PAVING—) T- LIGHT STRUCTURE STEEL POLE BY MUSCO LIGHTING (SEE POLE ID) z 0 �o W W °gym a E- w C0 Cl) U o] W� Q w U W w n. 0 N POLE FOUNDATION SCHEDULE POLE DESIGNATION FORCES (1.) DRILLED PIER MOMENT (M) FT-LBS SHEAR (V) LBS VERTICAL (P) LBS DIAMETER INCHES EMBEDMENT DEPTH CONCRETE BACKFILL YDs (2.) W1 12,024 476 469 30 8'-0" 1.0 W2 12,213 480 469 30 8'4" 1.0 1. ASD LOAD COMBINATION D + 0.6W. VERTICAL FORCE IS WEIGHT OF DRESSED POLE (DOES NOT INCLUDE PRECAST BASE WEIGHT). 2. MINIMUM CONCRETE BACKFILL VOLUME, SITE CONDITIONS MAY REQUIRE ADDITIONAL BACKFILL. V `—SOIL BACKFILL, SEE NOTE BELOW = W J W 0 W p ❑ W = LIGHT STRUCTURE W U)i !; PRECAST BASE BY 1i z0 MUSCO LIGHTING w (SEE POLE ID) co Q w z O w a .:.. CONCRETE ❑ o BACKFILL J J W n w <Z: UNDISTURBED, IN -SITU SOIL DRILLED PIER DIAMETER (SEE POLE FNDTN. SCH.) POLE FOUNDATION ELEV. SCALE: NOT TO SCALE SOIL BACKFILL NOTE: THE TOP TWO FEET OF ANNULUS SHALL BE BACKFILLED WITH SOIL, WITH A CLASSIFICATION OF CLASS 5 (TABLE 1806.2) OR BETTER. COMPACTION, 95% FOR COHESIVE SOIL AND 98% FOR A COHESIONLESS SOIL BASED UPON STANDARD PROCTOR TESTING (ASTM D698). PRECAST BASE IDENTIFICATION PRECAST BASE TYPE PRECAST BASE WEIGHT PRECAST BASE LENGTH PROJECTION ABOVE GRADE STANDARD EMBEDMENT OUTSIDE DIAMETER 1 B 920 LBS 15'-2" 7'-2" 8'4" 9 56" POLE IDENTIFICATION FIXTURE FIXTURE AND POLE POLE PRECAST CONFIGURATION ACCESSORIES DESIGNATION TYPE BASE TYPE (FIX. PER XARM) EPA (FT2) W1 LSS40A 16 2 (2) 3.7 W2 LSS40A 113 2 (2) 3.9 WITHOUT WRITTEN CONSENT FROM DESIGN NOTES DESIGN PARAMETERS: WIND: V it = 115 MPH, VB,d = 89 MPH ( EXPOSURE C, RISK CATEGORY II) PER INTERNATIONAL BUILDING CODE, 2015 EDITION (ASCE 7-10). DESIGN WIND PARAMETERS ARE AS NOTED, ACTUAL EXPOSURE MUST BE VERIFIED FOR THE SITE BY THE PROPER GOVERNING OFFICIAL. GEOTECHNICAL PARAMETERS: ALLOWABLE END BEARING SOIL PRESSURE: 1,500 PSF ALLOWABLE LATERAL SOIL BEARING PRESSURE: 0 PSF/FT (GRADE TO-2'-0"); 200 PSF/FT (BELOW-2'-0") IN ACCORDANCE WITH THE 2015 EDITION OF THE INTERNATIONAL BUILDING CODE, CHAPTER 18. DESIGN SOIL PARAMETERS ARE AS NOTED. ACTUAL ALLOWABLE SOIL PARAMETERS MUST BE VERIFIED ON SITE. REFERENCE SOILS AND FOUNDATION REPORT, NO. 108332, PREPARED BY KLEINFELDER CENTRAL, INC.; FORT WORTH, TX. A GEOTECHNICAL ENGINEER OR REPRESENTATIVE OF IS RECOMMENDED (NOT REQUIRED) TO BE AVAILABLE AT THE TIME OF THE FOUNDATION INSTALLATION TO VERIFY THE SOIL DESIGN PARAMETERS AND TO PROVIDE ASSISTANCE IF ANY PROBLEMS ARISE IN FOUNDATION INSTALLATION. ENCOUNTERING SOIL FORMATIONS THAT WILL REQUIRE SPECIAL DESIGN CONSIDERATIONS OR EXCAVATION PROCEDURES MAY OCCUR. POLE FOUNDATIONS WILL NEED TO BE ANALYZED ACCORDING TO THE SOIL CONDITIONS THAT EXIST. IF ANY DISCREPANCIES OR INCONSISTENCIES ARISE, NOTIFY THE ENGINEER OF SUCH DISCREPANCIES. FOUNDATIONS WILL THEN BE REVISED ACCORDINGLY. REVISIONS WILL BE ANALYZED PER RECOMMENDATIONS DIRECTED BY A REGISTERED ENGINEER. ALL EXCAVATIONS MUST BE FREE OF LOOSE SOIL AND DEBRIS PRIOR TO FOUNDATION INSTALLATION AND CONCRETE BACKFILL PLACEMENT. TEMPORARY CASINGS OR DRILLERS SLURRY MAY BE USED TO STABILIZE THE EXCAVATION DURING INSTALLATION. CASINGS MUST BE REMOVED DURING CONCRETE BACKFILL PLACEMENT. CONCRETE BACKFILL MUST BE PLACED WITH A TREMIE WHEN SLURRY OR WATER IS PRESENT WITHIN THE EXCAVATION OR WHEN THE FREE DROP EXCEEDS 6'-0". CONTRACTOR MUST BE FAMILIAR WITH THE COMPLETE SOIL INVESTIGATION REPORT AND BORINGS, AND CONTACT THE GEOTECHNICAL FIRM (IF NECESSARY) TO UNDERSTAND THE SOIL CONDITIONS AND THE POSSIBILITY OF GROUND WATER PUMPING AND EXCAVATION STABILIZATION OR BRACING DURING PRECAST BASE INSTALLATION AND PLACEMENT OF CONCRETE BACKFILL. CONCRETE: CONCRETE SHALL BE AIR -ENTRAINED AND HAVE A MINIMUM COMPRESSIVE DESIGN STRENGTH AT 28 DAYS OF 3,000 PSI. 3,000 PSI CONCRETE SPECIFIED FOR EARLY POLE ERECTION, ACTUAL REQUIRED MINIMUM ALLOWABLE CONCRETE STRENGTH IS 1,000 PSI. ALL PIERS AND CONCRETE BACKFILL MUST BEAR ON AND AGAINST FIRM UNDISTURBED SOIL. GENERAL NOTES: FIXTURES MUST BE LOCATED TO MAINTAIN 10'-0" MINIMUM HORIZONTAL CLEARANCE FROM ANY OBSTRUCTION. ENGINEER MUST BE NOTIFIED IF FOUNDATIONS ARE NEAR ANY RETAINING WALLS OR WITHIN / NEAR ANY SLOPES STEEPER THAN 3H : IV. POLES, FIXTURES, PRECAST BASES, ELECTRICAL ITEMS AND INSTALLATION PER MUSCO LIGHTING. ��ZG17 STRUCTURAL ENGINEERS, P.C. F-201 ry Q OOO Z J Q m V = LD J 0- Y J (f) U) r ® W 0 3n W� u7 ago eau, oN00 �0r. woo 0 w Y - O N �0 0 U U 0.* o can N m N w . w O cn LLI > � R z d Op UZo w �j z tL (n v 2 Q U = W �ZZ�oa 0 LU �<IL :Ew z O Q z Q 0 m o ❑ W �_ z Q w � w z O 6 o U 0 0. UA z (n PROJECT NUMBER 187768 DATE 31 AUGUST 2017 DRAWING NUMBER C1 OF ONE 1 iF Schrickel, Rollins and Associates, Inc. Landscape Arcchiteaure - C"rvil Engineering - Planning 1161 Corporate Drive West Phone: 817.6493216 Suite 200 Metra 817.640.8212 Arlington, Texas 76006 Fax 817.6497645 sectrical Erl kvw YACCI ENGINEERING, INC. W40 W.1.20, Site 270 Mwvori, Texas 76M (W 483. M FAX (80 483AM3 TEXAS REGISTRATION NO. F-9622 StrUCtltal DON ILLINGWORTH AND ASSOCIATES, INC 2401 Ave. J, Sute 206 M bgtM Texas 76006 (W 649.15" FAX (WO 649.1545 kdption Dedgw JAMES POLE IRRIGATION CONSULTANTS 100 West Oak Street, Sute 106 Denton, Texas 76M (940) 2432364 FAX (940) M2475 CITY OF SOUTHLAKE COMMUNITY SERVICES DEPARTMENT SOUTHLAKE, TEXAS cin or SOUTHLAKE STROBE LIGHT AT 15' ABOVE FINISHED GRADE. (TYP. OF 2) THIS DOCUMENT IS RELEASED FOR THE PURPOSE OF INTERIM REVIEW UNDER THE AUTHORITY OF R. TIM YAGGI, P.E. 57030 I I HAND HOLE WITH COVER ON 9/06/17. IT IS NOT TO BE USED FOR CONSTRUCTION, BIDDING OR PERMIT PURPOSES. I I I I I J I I DATE September 6, 2017 SEE DETAIL THIS SHEET. I I n ,I I 2'-0" FINISHED GRADE REVISED: STATUS: 90% REVIEW SET I I GALV. RMC SWEEP 90 (TYP) I I 24" MIN. DESIGN BY: DRAWN M. CONDUIT TO OTHER POLES AS NOTED I I CONDUIT ENTRANCE, I I TWO REQUIRED JOB NO. 5361 I I CONCRETE BACKFILL �a CONCRETE EMBEDDED BASE MUSCO BASE DETAIL NOT TO SCALE MUSCO STRUCTURAL ENGINEER SHALL DESIGN EMBEDMENT INCLUDING DIMENSION "A", "B" AND CONCRETE BACKFILL REQUIREMENTS. PROVIDE STEEL REINFORCEMENT AS DETERMINED BY MUSCO STRUCTURAL ENGINEER. NOTES: 1. POLE SHALL BE INSTALLED COMPLETE WITH UL MASTER LABEL LIGHTNING PROTECTION SYSTEM. WALL BALL LIGHTING BAR IS ONE INCH LONG ON ORIGINAL DRAWING. CHECK SCALE AND ADJUST ACCORDINGLY. SHEET NO. E2.00