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2017-08-14 Parks Board PacketCi 11, Cif SOUTHLAKE MEMORANDUM August 10, 2017 TO: Parks and Recreation Board Members FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Parks and Recreation Board Meeting — Monday, August 14, 2017 at 6:00 p.m. The regular Park Board meeting will begin immediately at 6:00 p.m. in Town Hall Council Chambers. Please advise staff if you are not able to attend this meeting (Icarpenter(a)ci.southlake.tx.us or 817.748.8184). Thank you. REGULAR AGENDA 1. Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held August 3, 2017 at 6:30 p.m. Please make any corrections to the minutes part of the motion for consideration. B. Absence of Parks and Recreation Board Members — The Board will consider the absence of Mitch Hill from the August 3, 2017 meetings. A copy of the Attendance Report is in your packet. 3. Agenda Item No. 3. Public Forum This is the public's opportunity to address the Board about non -agenda items. During Public Forum, the Board will not discuss or take action on any item brought up at this time 4. Agenda Item 4. Consider A. Recommendation on Southlake Parks Development Corporation Matching Funds request from Grapevine Southlake Soccer Association for soccer goals at Bob Jones Park — The purpose of this item is to consider a SPDC matching funds request from Grapevine Southlake Soccer Association (GSSA) for a 100% match of $3,262.48 for the purchase of twelve, 6.5 ft. x 18.5 ft. goals and City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — August 14, 2017 Page 2 of 3 four, 4 ft. x 6 ft. goals. The total cost for all sixteen goals is $13,049.92. Because only eight (8) goals will be used on Southlake fields, with the other eight (8) goals being used for fields in the City of Grapevine, the matching funds request for Southlake is half ($6,524.96) of the total cost of the purchase. GSSA is requesting half the purchase price of $6,524.96 be split 50/50 ($3,262.48 each) between GSSA and SPDC. Your packet memo explains the United States Soccer Federation Mandate requiring all club and recreation soccer associations in the US to follow a set of standards for play that regulate the sizes of the goals. The Mandate requires associations to fully implement the new size standards for play by this fall (August 2017). To expedite the order and installation of the goals in time for the fall season, GSSA will pay the total cost of $13,049.92. If the request for SPDC matching funds is approved, the City would reimburse GSSA for the approved amount of $3,262.48. A copy of the SPDC matching funds request application is included with your packet memo. B. Recommendation on Southlake Tennis Center Enclosed Courts Site Plan — A Site Plan for enclosed tennis courts at the Southlake Tennis Center, located at 450 West Southlake Boulevard in Bicentennial Park, will be presented for Board recommendation at the meeting. A copy of the proposed Site Plan and support documentation is included in the packet memo. 5. Agenda Item No. 5 Discussion A. Parks & Recreation Update - This is a standing item on the agenda to allow staff to update the Board about current and future Parks & Recreation activities and events. A copy of report is included with your packet. N161 C7:*9 4:14 161, I_[r] =1 611171-1 6. Discuss Amendments to the Southlake 2030 Parks, Recreation Space/Community Facilities Master Plan A. Review Concept Plans and Recommendations for Parks, Recreation & Open Space • McPherson Park City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — August 14, 2017 Page 3 of 3 OTHER ITEMS OF INTEREST 7. City Council Action — The following parks and recreation -related action items were considered by City Council at the August 1, 2017 meeting. City Council meetings were canceled during July. Approved the Tournament Policy (Park Board recommended approval 6-0 June 12, 2017) City Council agendas are posted on the City's webpage 6pm the Friday preceding the City Council meeting. You may sign up to receive a copy of the agenda at "Notify Me" tab at.http://www.cityofsouthlake.com/iist.aspx. As always, we appreciate your commitment and service to the City. Chris Tribble STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, TX 76092 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble(a-)ci.southlake.tx.us) Cassie Tucker, Assistant to the Director, 817-748-8036, (ctucker(@_ci.south1ake.tx.us Candice Edmondson, Deputy Director of Community Services, 817-748-8311; cedmondson(a)ci.southlake.tx.us Kate Meacham, Deputy Director of Community Services, 817-748-8018; (kmeacham(@ci.southlake.tx.us) Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184;(Carpenter(cDci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork ii�')r V �- PARKS AND RECREATION BOARD MEETING Monday, August 14, 2017 6:00 p.m. LOCATION: Southlake Town Hall City Council Chambers 1400 Main Street Southlake, Texas 76092 REGULAR SESSION: 1. Call to Order 2. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held August 3, 2017 B. Absence of Parks and Recreation Board members 3. Public Forum 4. Consider A. Recommendation on Southlake Parks Development Corporation Matching Funds request from Grapevine Southlake Soccer Association for soccer goals at Bob Jones Park B. Recommendation on Southlake Tennis Center Enclosed Courts Site Plan 5. Discussion A. Parks & Recreation Update WORK SESSION: 6. Discuss Amendments to the Southlake 2030 Parks, Recreation, Open Space/Community Facilities Master Plan A. Review Concept Plans and Recommendations for Parks, Recreation & Open Space McPherson Park 7. Adjournment A quorum of the City Council may be present at this meeting. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — August 14, 2017 Page 2 of 2 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, August 11, 2017 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Carol Ann Borges, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: AUGUST 3, 2017 LOCATION: Southlake Town Hall Council Chambers 1400 Main Street — TH 3C & 3D Southlake, Texas TIME: 6:30 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman, Vice Chair Frances Scharli, and Secretary Lori Palmer; and Board Members Mike Pazera, Miguel Salinas, Paul Venesky PARKS AND RECREATION BOARD MEMBERS ABSENT: Mitch Hill STAFF PRESENT: Assistant City Manager Ben Thatcher, Deputy Directors of Community Services Kate Meacham and Candice Edmondson; and Assistant to the Director Cassie Tucker REGULAR AGENDA 1. CALL TO ORDER Chairman Wasserman called the regular meeting of the Parks and Recreation Board to order at 6:59 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine and are enacted with one motion by the Board. 2A. APPROVAL OF THE MINUTES FROM THE JUNE 12, 2017 REGULAR THE PARKS AND RECREATION BOARD MEETING 2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS The Board considered the Consent Agenda including the Minutes of the June 12, 2017 meeting and absence of Lori Palmer from the June meeting. There were no changes or corrections to the Minutes, and the absence was excused. APPROVED A motion was made to approve the Consent agenda as presented. Motion: Scharli Second: Venesky City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A - 1 Minutes of the August 3, 2017 at 6:30 p.m. Parks Board Meeting Page 2 of 3 �k1 Ayes: Pazera, Salinas, Scharli, Nays: None Abstain: Palmer (absent) Vote: 5-0-1 PUBLIC FORUM Venesky and Wasserman Chairman Wasserman opened public forum. There being no one to speak, Chairman Wasserman closed public forum. 4. CONSIDER 4A. ELECTION OF OFFICERS FOR THE PARKS AND RECREATION BOARD Deputy Director Candice Edmondson presented the agenda item and entertained nominations for chair, vice chair and secretary positions for the Board. Park Board member Miguel Salinas nominated Tina Wasserman as Chair, Frances Scharli as Vice Chair and Lori Palmer as Secretary. There were no other nominations. APPROVED A motion was made to elect Tina Wasserman as Chair, Frances Scharli as Vice Chair and Lori Palmer as Secretary. Motion: Salinas Second: Pazera Ayes: Pazera, Palmer, Salinas, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 6-0 4B. RECOMMENDATION ON FISCAL YEAR 2018 PARKS AND RECREATION GENERAL FUND OPERATING BUDGET Deputy Director Candice Edmondson presented the FY 2018 Parks and Recreation General Fund Operating Budget and answered questions from the Board. The Board requested previous years' budget figures be included in future budget presentation materials. The Board briefly discussed enclosed tennis courts for the new Southlake Tennis Center and the number of courts that may be enclosed based on availability of funds. Staff will email the Park Board a presentation on the proposal prior to the Planning & Zoning Commission meeting on September 7, 2017 and a formal presentation will be provided at the September 11, 2017 Park Board meeting. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-2 Minutes of the August 3, 2017 at 6:30 p.m. Parks Board Meeting Page 3 of 3 APPROVED A motion was made to accept the FY 2018 Parks and Recreation General Fund Operating Budget. Motion: Scharli Second: Venesky Ayes: Pazera, Palmer, Salinas, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 6-0 Other Items 1. Park Board will have a meeting on August 14, 2017. 2. Wounded Warrior Softball Tournament in Southlake in October/November; Park Board member Miguel Salinas to update the Board as plans are finalized. 3. Park Board members received a copy of the approved Tournament Policy. 8. ADJOURNMENT APPROVED A motion was made and unanimously approved to adjourn the meeting at 7:18 p.m. Tina Wasserman, Chairman Parks & Recreation Board Chris Tribble, Director Community Services Dept. A recording of this meeting is available upon request from the Office of City Secretary. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-3 Cily O SOUTH LADE MEMORANDUM August 10, 2017 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item Action Requested: Park Board consideration to excuse the absence of Park Board member Mitch Hill from the joint SPDC/Park Board meeting and regular Park Board meeting held August 8, 2017. Background Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004 provides a mechanism for consideration of absences of Board members from regular or special Park Board meetings. This item is listed as a standing item on meeting agendas. Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: Park Board approved the Absence Policy at the July 12, 2004 meeting. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: Attendance Log Staff Recommendation: Park Board excuse the absence of Park Board member Mitch Hill from the August 3, 2017 joint SPDC/Park Board and regular Park Board meetings. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-1 Park and Recreation Board Attendance Report 2017 Place Name 1/9/17 2/13/17 3/13/17 4/10/17 5/8/17 6/12/17 7110117 8/3117 8/14117 9111117 10/9/17 11/13/17 12/11/17 Individual Attendance Rate Hrs To Date Paul VeneskyMeeting tt Attendance Rate (includes 5/8/17 Meeting included Work Session ref: PROS/CF Master Plan 6/26/17 Special Park Board Meeting 6/28/17 Joint City Council Meeting with Park Board, P&Z, Arts, Library 8/3/17 Joint SPDC/Park Meeting and regular mtg 2016 1 Miguel Salinas X v, I 1 X Individual 75% Hrs To 10.5 2 Tina Wasserman v, v, ,, 100% 16 3 Frances Scharli 100% 16 4 Lori Palmer X 88% 13.5 5 Mitch Hill X 88% 15.5 6 Mike Pazera X V X 50% 2 7 Paul Venesky j X X X V X 50% 6.5 6 Chad Patton X 0% 0 Meeting Attendance Rate (includes substitutions) 100% 83% 0% 0% 100% 83% 0% 57% 86% 71% 71% 0% Total Hrs Per Month 1.5 2.5 0 0 2 2 0 5 1.5 0.5 1 0 1/11/16 Work Session held at 6pm, followed by regular meeting. 8/4/16 Joint CC/SPDC/Park Mtg, followed by Joint SPDC/Park Mtg and a regular Park Mtg. 6/21/16 City Council made appointments to Park Board. Average Monthly 1 2017 1 95% 1 In attendance x lNot in attendance, no substitute r Substitute in attendance Meeting Canceled Meeting Canceled due to no quorum -Change in Representative I Average Monthly Attendance Rate In attendance x Not in attendance, no substitute 1 Substitute in attendance • Vacant position Meeting Canceled Meeting Canceled due to no quorum N:W CITY OF SOUTH LAKE MEMORANDUM August 9, 2017 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation on Southlake Parks Development Corporation Matching Funds request from Grapevine Southlake Soccer Association for soccer goals at Bob Jones Park Action Requested: Park Board recommendation on the Southlake Parks Development Corporation (SPDC) Matching Funds request from Grapevine Southlake Soccer Association for the purchase of soccer goals at Bob Jones Park Background Information: The proposed SPDC matching funds request from Grapevine Southlake Soccer Association (GSSA) is for a 100% match of $3,262.48 for the purchase of twelve, 6.5 ft. x 18.5 ft. goals and four, 4 ft. x 6 ft. goals. The total cost for all sixteen goals is $13,049.92. Only half of the goals will be used on Southlake fields; therefore, the matching funds request is for half ($6,524.96) of the total cost of the purchase. GSSA is requesting that the $6,524.96 be split 50/50 ($3,262.48 each) between GSSA and SPDC. The United States Soccer Federation is requiring that all club and recreation soccer associations in the US start using the new goal sizes beginning this fall (August 2017). Mandated size requirements and play format information is explained in detail on the attached SPDC matching funds application. GSSA has received an estimate for the purchase of the goals from Soccer Innovation and the total cost of $13,049.92 will be paid by GSSA to expedite the order and delivery of the goals in time for the fall season. If the request for SPDC matching funds for the goals is approved, the City would reimburse GSSA for the requested amount of $3,262.48. $13,049.92 / 2 = $6,524.96 $6,524.96 / 2 = $3,262.48 City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A - 1 Parks and Recreation Board Meeting Date — August 14, 2017 Page 2of3 Staff has reviewed the request from GSSA and recommends approval based on the request meeting the criteria designated within the SPDC Matching Funds Policy. The Park Board's recommendation of the project is based on the viability of the project itself to the overall use of the City's parks and recreation system as per the adopted Southlake 2030 Parks, Recreation & Open Space/Community Facilities Master Plan and the benefit of the project to Southlake residents. A representative from GSSA will be present at the meeting to respond to any questions from the Board. Financial Considerations: Grapevine Southlake Soccer Association has committed funds in the amount of $13,049.92 towards the total purchase and is seeking SPDC participation in the amount of $3,262.48. Availability of SPDC matching funds for the project are reviewed when SPDC makes their recommendation to City Council. Strategic Link: The matching funds request is linked to the City's Strategy Map related to the focus areas of Partnerships and Volunteerism and Performance Management & Service Delivery. The request also meets the corporate business objectives to collaborate with select partners to implement service solutions and invest to provide and maintain high quality public assets. Citizen Input/ Board Review: Parks & Recreation Board recommendation August 14, 2017 SPDC recommendation September 5, 2017 City Council consideration September 5, 2017 Legal Review: N/A Alternatives: N/A City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-2 Parks and Recreation Board Meeting Date — August 14, 2017 Page 3of3 Supporting Documents: ■ GSSA Matching Funds Application ■ USSF Standards Chart ■ Soccer Innovation Cost Estimate Staff Recommendation: Park Board recommendation to approve the SPDC Matching Funds request from Grapevine Southlake Soccer Association for soccer goals at Bob Jones Park City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-3 PROJECT MATCHING FUNDS REQUEST FORM Project Name: Purchase of New Soccer Goals (Required per USSF Mandate) Contact Person: Dax Martin (Southlake Fields Commissioner, GSSA) Mailing Address: (for GSSA) 1001 W. Northwest Hwy, Suite D City: Grapevine State: TX Night Phone 214-738-5421 Zip: 76051 Day Phone: 214-738-5421 Fax No: N/A Additional Contact Person: Melissa Edwards (President, GSSA) Day Phone: 214-232-2818 PROJECT DESCRIPTION: GSSA is required to purchase new soccer goals due to the USSF (United States Soccer Federation) Mandate. This mandate requires ALL club and recreation soccer associations in the US to have follow a set of standards for play that regulate, among other things, the sizes of the goals. All associations must fully implement these standards for play this fall (August 2017). This mandate requires that all U9-U12 play be conducted on fields outfitted with goals that measure 6.5x18.5. This is a size that neither Southlake Parks and Recreation or Grapevine Parks and Recreation have in their inventory. Therefore, GSSA must purchase 6 sets (or 12 total goals) of 6.5x18.5 goals. The mandate also changes format of play (how many players on the field) for many age divisions. This particular change will see an additional age group playing games on the fields outfitted with the 46 goals. With the addition of this age group playing on these fields, it is necessary to purchase 2 more sets (4 total goals) of 4x6 goals. GSSA has already received an estimate for the purchase of these goals (12 — 6.5x18.5 goals and 4 — 4x6 goals) and the total cost will be $13,049.92. Thankfully, Grapevine Parks and Recreation has already offered to pick-up the goals from the vendor, which will save us greatly on shipping and handling. Obviously, these newly purchased goals will be distributed across all the fields we have access to in both Southlake and Grapevine. Therefore, we are not requesting Matching Funds for the full expected cost of $13,049.92. Instead, we are asking for Matching Funds for half of the expected purchase price: $13,049.92 / 2 = $6,524.96 $6,524.96 / 2 = $3,262.48 Attached is the estimate from the goal vendor as well as a slide from the USSF mandate presentation regarding the new Standards Chart. Required Start Date: July 1, 2017 Projected Cost: $13,049.92 Project Completion Date: August 21, 2017 Amount of Funds Requested: $3,262.48 Parks and Recreation — Project and Community Funds Matching Policy Page 3 of 3 N: lPolicies and ProceduresICS Dept Policies & Procedures I Parks and Recreation BoardISPDC Matching Funds Request. DOC MIM -10 7 0 co C-�_ 0 0 0 C CEl U7 0 C C!] 0 n n m z1� 0 CD 0 I Q] cn CD f j7 En t70 U] X l m � fi m 00 {J1 CS] 03 03 Ul CD ", cn OD Ul 00 CD U) 0 zAS X a c I 43 O co � � < O Ts N " O co X cocry z < X " 3 0 -Ph ru O ro _ p O fl} 3 co 3. I O ru � O ft3 3 Ci7 c O X O -G [D LTt 4�1 3 O m C X U ro O 3 O M Co Th X ca 1 CFI 0 ro m (n x C 3i 4A - 5 Soccer Innovations 3120 Towerwood Drive Dallas, TX 75234 Estimate Date Estimate No. 6/5/2017 Ship To Grapevine Southlake Soccer Association Grapevine, TX Customer Pickup Payment Method I P.O. No. I FOB Dallas Item Description Qty U/M ........................................................................................., G-PP618 .................................................................................... Premier Pro Goal 6x18: 6.5 x18 Premier 12 Pro Aluminum White Powder Coated Goal With built in net channel: (1 Goal, 1 Net, 1 Back Bar, 4 anchor nails, Channel Clips + Setup Instructions) G-A46 Premier Small Sided Goal 4x6: 1 1/2" 4 Round Aluminum Powder Coated Goal w/ White Net + Carry Bag GA-PPWK Premier Pro Goal Wheel Kit (Set of Two) 6:; Subtotal Discount Discount Shipping and... Shipping and handling - Customer Pickup -` Phone # www.soccerinnovations.com 877-757-9255 Here is your Estimate! We look forward to doing business with you! FEIN: 20-1452248 3302 Other -------------- Rate Total ................................... ..............., 1,399.99: 16,799.88T 149.99 0.01 € -25.00% 0.00 599.96T 0.06T i 17,399.90 € -4,349.98 0.00 Subtotal $13 049.92 Sales Tax (0.0%) $0.00 Total $13,049.92 CITY OF SOUTH LAKE MEMORANDUM August 10, 2017 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation on Southlake Tennis Center Enclosed Courts Site Plan Action Requested: Park Board recommendation on a Site Plan for the enclosed tennis courts at Southlake Tennis Center Background Information: The purpose of this item is to seek Parks and Recreation Board recommendation on a Site Plan for the enclosed courts at the Southlake Tennis Center, located at 450 West Southlake Boulevard in Bicentennial Park. On January 9, 2017, Park Board recommended (7-0) the approval of a Guaranteed Maximum Price (GMP) Amendment to the Construction Manager At -Risk contract with Haydon Building Corporation for construction of Bicentennial Park Phase 3 — Southlake Tennis Center. Discussion of the Amendment included consideration of enclosed tennis courts for the facility. The Board was informed to expect a future Change Order to the GMP Amendment to be brought back at a later date to include the additional scope for enclosed tennis courts per the direction of the City Council at the summer 2016 Retreat. The design phase of the enclosed tennis courts project is underway and approval of the Site Plan for the courts is required by Park Board, SPIN, Planning & Zoning and City Council. If approved, the anticipated completion of the project is late spring 2018. A copy of the proposed Site Plan for the enclosed tennis courts is included with the memo for your consideration. Staff will present the proposed Site Plan for your recommendation. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Park and Recreation Board Meeting Date — August 14, 2017 Page 2of2 Financial Considerations: Approval of the site plan presents no impact to the City budget. The amendment to the GMP for the enclosed courts will be brought back to the SPDC after the additional scope is bid. Strategic Link: This item is linked to the City's Strategy Map related to the focus areas of Quality Development and Infrastructure, and meets the Corporate Objectives to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, and Invest to Provide and Maintain High Quality Public Assets. Citizen Input/ Board Review: Park Board recommendation August 14, 2017 SPIN Forum discussion August 22, 2017 Planning & Zoning approval September 7, 2017 City Council consideration September 19, 2017 Legal Review: N/A Alternatives: N/A Supporting Documents: ■ Site Plan Staff Recommendation: Park Board recommendation on the Southlake Tennis Center Enclosed Courts Site Plan City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 9 ti VICINITY MAP 1709 .10 0 W Highland St BicentenniallPark W Southlake Blvd Z 114 T E Highland St Q E Blvd Hr i 0 d w nb� E n Southlake Town Squar IAI White's Chapel United Methodist Church PROJECT LOCATION CONTACT LIST OWNER: CITY OF SOUTHLAKE 1400 MAIN STREET SUITE 210 SOUTHLAKE,TX 76092 817.748.8311 ARCHITECT: BARKER RINKER SEACAT ARCHITECTURE 3457 RINGSBY COURT, SUITE 200 DENVER, CO 80216 303.455.1366 CIVIL: AIM ENGINEERING 2004 BEDFORD ROAD, SUITE 200 BEDFORD,TX 76021 817.715.1287 SOUTHL Central Mar Chris Tribble ctribble@ci.southlake.tx.us Kate Meacham kmeacham@ci.southlake.tx.us Ryan McGrail rmcgrail@ci.southlake.tx.us Peter Kao pkao@ci.southlake.tx.us Frank Buono, Principal in Charge frankbuono@brsarch.com Kevin Armstrong, Project Manager kevinarmstrong@brsarch.com Amanda Spear, Designer amandaspear@brsarch.com Jose Soto, P.E. js@aimengllc.com SHEET LIST CIVIL C-2.0 SITE PLAN C-4.0 UTILITY & GRADING PLAN ARCHITECTURAL Al EXTERIOR ELEVATIONS A2 BUILDING CODE ANALYSIS Southlake Covered Tennis Courts 450 W. Southlake Blvd. BARKER R I N K E R I S E A C A T ARCHITECTURE' a O U U U) c`3 N Q U) ca I a.> 0 a� U UI U ti O N U O J I 0 U co c� cri ti 0 N 0 \ 645 GRATE INLET EVATION=639.69 / FL 18" RC = 9 WL GRATE INLET — FLOOR ELEVATION=639.9 FL 18" RCP= 6.39 9— CONTROL POINT 60d NAIL — CHAIN LINK FENCE CONTROL POIN-T/ 60d NAIL 5 CHAIN LINK FENCE IRR VALVE CHAIN LINK FENCE GRATE INLET LOOR ELEVATION=639.17 FL 18" RCP= 639.17 - WL GRATE 7SET LOOR ELEVA N=640.41 7LE-18" RCP= 64 . WEATHER METER BOX CONTROL MAG NAIL -WL- 1HC (SIGN i HC SIGN J 3 7-:1 S 88.43'55' W — 526.82' CONTROL POINT MAG NAIL gURB INLET LOOR ELEVATION=640.26 FL 24" RCP- 644.23 GRATE INLET F 0OR ELEVATION=639.66 L 181, RCP= 642.29 v 2-ELECTRIC MANHOLE WV i 6 I — 3 J 3 O OD IN — 13.8 11 W W U z w w w U Z Y w z w J Y Z Z Q J = z Q U 6W III VALVE GRATE INLET FLOOR ELEVATION=639.96 FL 18" RCP= 639.96 ZONING: SP2 USE: RETAIL COMMERCIAL CONTROL POINT MAG NAIL WV 2-ELECTRIC TRANSFORMER 3 S 88.44'02' E — 25,21' W IF �IF•• I PROJECT AREA R • r r � f OWL 1709 IM 1 SITE DATA SUMMARY CHART EXISTING ZC NING- (CS) COMMUNITY SERVICES LAND USE DESIGNATION - PUBLIC PARKS / OPEN SPACE GROSS ACRES NET ACRES = % OF SITE C = VERAGE = 80.80 ACRES .58 ACRES (17966 SF/25324 SF = 0.71%) OPEN SPACI = 956S.F. % OF OPEN PACE = (956 SF/17966 SF = .04%) OUTSIDE ST RAGE %= N/A TOTAL BUIL ING AREA = 16,250 S. F. NUMBER OF STORIES: COVERED COURT= 1 MAX. BUILD NG HEIGHT: COVERED COURT= 30'-2" SQUARE FOOTAGE BROKEN DOWN BY USE VESTIBULE = 108 S. F. COVERED C URT= 15,625S.F. TOTAL FLOOR AREA = 15,733 S. F. PARKING & CIADING SPACES REQUIRED ACES= PROVIDED W/TENNIS CENTER BUILDING PROJECT STANDARD SPACES= PROVIDED W/TENNIS CENTER BUILDING PROJECT HANDICAPPED SPACES = PROVIDED W/TENNIS CENTER BUILDING PROJECT NUMBER OF PROPOSED LOTS = 0 IMPERVIOU COVERAGE= (17966SF/25324SF=.71%) START CON TRUCTION OCTOBER 2017 END CONST IUCTION JANUARY 2018 NOTES BY SYMBOL: PROPOSED COVERED COURT BUILDING O 2 PROPOSED MECHANICAL YARD OINSTALL APPROX. 310 LF (TOTAL) OF 8' CHAINLINK FENCE. REFER TO ARCHITECTURAL ELEVATIONS 4 INSTALL 8' WIDE GATE OINSTALL SIDEWALK 6 INSTALL GRATE INLET. CONNECT TO STORM DRAIN OINSTALL 8"X6" CUT IN TEE AND 6" VALVE FOR FIRE PROTECTION WATER SUPPLY. DDCV TO BE LOCATED IN VAULT IN FIRE RISER ROOM. CONNECT ROOF DRAINS DOWNSPOUTS TO STORM DRAIN INLETS WITH 8" 8 HDPE PIPE LAID AT 1% GRADE ORELOCATED DRINKING FOUNTAIN 0 20 40 60 80 GRAPHIC SCALE IN FEET 1 " = 20' AIM ENGINEERING, LLC CIVIL ENGINEERING 2004'Bedford Road, Suite 200 Bedford, Texas 76021 (817) 715-1287 Texas Registered Engineering Firm: F-10732 BARKER R I N K E R S E A C A T ARCHITECTURE brsarch.com CITY OF SOUTHLAKE QY/ Q 00 Cfl J Q LLJ LLJ J ':D^ vJ 0 0 I..L W C:) m Lo LJJ J Q 0 O J NOT FOR C❑NSTRUCTI❑N THIS DOCUMENT IS INTENDED FOR REVIEW ONLY, AND IS NOT INTENDED FOR BIDDING, PERMIT, OR C❑NSTRUCTI❑N PURPOSES. ENGINEER; J❑SE S❑T❑, P.E. TEXAS LICENSE NO: 76246 DATE; 07-28-2017 Project Number: 2013.037.03 Issue: Site Plan Submittal Date: 07.30.17 Drawn By: MT Checked By: is - Revisions: Sheet title: SITE PLAN LP • 64f9 / 645 GRATE INLET EVATION=639.69 / FL 18" RC = 9 CHAIN LINK FENCE • 64�167 311m- I I= M. • 643 z Q U • 6 3.05 GRATE 7SET LOOR ELEVA N=640.41 FL�18" RCP= 64 . WEATHER METER BOX J 3 •6 IHC • 646.56 S 88.43'55' W - 526.82, • `�45.25 ° CONTROL POINT MAG NAIL gURB INLET SC FLOOR ELEVATION=640.26 W FL 24" RCP- 644.23 z IB14-1 0 irAM1L N011 : !! , CONNECT ROOF DRAIN TO INLET WITH 30 LF OF 8" HDPE PIPE • 2.77 CONTROL POIN CONNECT ROOF DRAIN TO GRATE INLET MAG NAIL LOOR ELEVATION-639.17 INLET WITH 30 LF OF 8" HDPE FL 18" RCP= 639.17 PIP WL WL .33 • 6 2.72 W L - • 642.75 • 642*EF�42. 9 • IR _ - - • 3 • 642.7 642.53 EX. • 9�4z=2 I • 642.6 GRATE INLET GAT FLOOR ELEVATION=639.9 GATE 4 EX. FL 18" RC1= 639 9, --- �- - - • 64 CONTROL POINA - 60d NAIL • 6 0 CHAIN LINK FENCE 4 3 60d NAIL • 64241.. FFE: 642.54 642.52 G A L CONTROL P01 A) r-7EX; LP FFE: 642.54 60d NAIL . 64 F O L 1 .41 • 42 F = 6 642.48 INSTALL 50 LF OF 15" HDPE • 64 STORM TO • 642.550 SOW STDREAM NONNECT LE • 642. 1 • 64 • 642.69 • 642.•,f4 66 • 6 INSTALL 2'X2' GRATE INLET RIM ELEV: 642.00 W � FL ELEV: 640.25 z • 642. Y Z z OD Q O v IN • 642 I 1 • 6 .7 • 642.8 VJ • • 642 2.8 Z092 � • 64 O C • 643.21 642 99 FFE:643.37 C L .9 •642.8 INSTALL 2'X2' GRATE INLET • 64 8 FFE: 643:42 RIM ELEV: 642.00 FL ELEV: 640.25 43.3.5 6 3.18 64? CHAIN LINK FENCE • 3 0 3 8 IRR VEIL 643. - • 4 .0 • • �43 1 • 642.73 • .6 643.13 • 643.06 64A40' • 643. 55 • 643. - --EEL Rl� GRA NLET 64 .6 E; 643.64 L POIN f SRGP= 641.3 Fj 402 ° 643.25 EX. 60d NAIL • 643.38 • 643.66 60d N IL -W.20 EX. • 643. - = 2. 8 / - CHAIN L K FENCE o = • 643. 4 4 643.78 EX. o= • 643.4 \ 0 INSTALL 18" RCP AND • 64 47 6 5 INSTALL 2'X2' GRATE INLET CONNECT INLET TO 18" � P RIM ELEV: 642.00 STORM DRIAN. FIELD VERIFY • 643.47 FL ELEV: FIELD VERIFY. CONNECT INVERT ELEVATION ° • 43.92 43.8 ROOF DRAIN TO INLET ° CONNECT ROOF DRAIN TO INLET WITH 30 LF OF 8" HDPE PIPE • 6 .93 W U z W U Z W Y z z J • U.89 z z � Q z Q U GRATE INLET F OOR ELEVATION=639.66 L 18" RCP= 642.29 2-ELECTRIC MANHOLE W� INSTALL 2'X2' GRATE INLET RIM ELEV: 642.00 W FL ELEV: 640.00 o 64,5A3 NOTES BY SYMBOL: 1 INSTALL 8"X6" CUT IN TEE AND 6" VALVE FOR FIRE PROTECTION WATER CONNECT STORM DRAINS TO SUPPLY. DDCV TO BE LOCATED IN VAULT IN FIRE RISER ROOM. EXIST. STORM DRAIN. PIPE INSTALL APPROX. 60 LF OF 6" WATER LINE TO FIRE RISER ROOM -� COLLARS AND WYE 2 3 CONNECTIONS REQUIRED GRATE INLET FLOOR ELEVATION=639.96 FL 18" RCP= 639.96 INSTALL 60 LF OF 15" HDPE STORM RAIN. CONNECT TO DOWNS REAM INLE ZONING: SP2 USE: RETAIL COMMERCIAL INSTALL 2'X2' GRATE INLET 3 RIM ELEV: 642.00 FI FI F\/• Ron i..i 2 6W IRR VALVE •M3.48 Tf- CONTROL POINT MAG NAIL wv 2-P=LECTRIC TRANSFORMER 3 S 88.44'02' E - 25,21' IW Im W 1:1ZD n I0 O 10 0 20 40 60 80 GRAPHIC SCALE IN FEET 1 " = 20' AIM ENGINEERING, LLC CIVIL ENGINEERING 2004'Bedford Road, Suite 200 Bedford, Texas 76021 (817) 715-1287 Texas Registered Engineering Firm: F-10732 BARKER R I N K E R S E A C A T ARCHITECTURE brsarch.com CITY OF SOUTHLAKE 0J M� � w (0 J Q LIJ LLJ J U) ::D (D O 1121� § W C:) m LO J Q 0 O J NOT FOR C❑NSTRUCTI❑N THIS DOCUMENT IS INTENDED FOR REVIEW ONLY, AND IS NOT INTENDED FOR BIDDING, PERMIT, OR C❑NSTRUCTI❑N PURPOSES. ENGINEER; J❑SE S❑T❑, P.E. TEXAS LICENSE NO: 76246 DATE; 07-28-2017 Project Number: 2013.037.03 Issue: Site Plan Submittal Date: 07.30.17 Drawn By: MT Checked By: is Revisions: Sheet title: UTILITY AND GRADING PLAN ■ IL _ Tft—T, �� T, NORTH ELEVATION SCALE:1/16=1'-0" SOUTH ELEVATION SCALE: 1/16= 1'-0" —1� T 1n — r rn —n ��l �n n EAST ELEVATION SCALE: 1/16= 1'-0"' U f-%l I r'\M Mlfr- TrRI "TI r rAMMT!- l"/'%I r%M A WEST ELEVATION SCALE: 1/16=1'-0" .■ B A R K E R R I N K E R S E A C A T ARCHITECTURE brsarch.com CITY OF SOUTH LADE 70 m a� 0 O LO qzl- Project Number: 2013.037.03 Issue: Site Plan Submittal Date: 07.30.17 Drawn By: A.S. Checked By: A.S. Revisions: Rev. Date: Sheet title: EXTERIOR ELEVATIONS Al ti I I©2016Barker Rinker SeacatArchitecture O U i C6 2 i M N Q CID C6 c>3 M 7I 0 O L U UI U I` O U J },I U G A LO c� ti 0 N ti N ti f. _ _-♦ '� -A— 1 1 I i II * .- - - ► - - -- v o *• - e' 125' TYPE 11-B i I ASSEMBLY ■ , r-� f TRAVEL • �� •- DISTANCE TV � r As I � i OVERALL AERIAL SITE PLAN 0 SCALE:1"=30'-0" N CODE ANALYSIS ADOPTED CODE: 2015 INTERNATIONAL BUILDING CODE OCCUPANCY CLASSIFICATION PER 303.4 A-3 ASSEMBLY TYPE OF CONSTRUCTION PER 601 TYPE II B MAXIMUM ALLOWABLE BUILDING HEIGHT PER 504.3 75' - SPRINKLERED. MAXIMUM ALLOWABLE BUILDING AREA Aa=At+(NS x If) Aa=ALLOWABLE AREA At=ALLOWABLE AREA FACTOR PER 506.2=38,000 SF NS=9,500SF If=AREA FACTOR INCREASE DUE TO FRONTAGE If=[F/P-.25]W/30 If=[506/506-.25]30/30 If=.75 Aa=38,000+(9,500 x .75) Aa=45,125 SF ALLOWABLE BUILDING AREA:45,125 SF ACTUAL BUILDING AREA:16,250 SF Ii:��jri7►/_��[��I:I�y�:11►1:1��:�9'����►��»:�liX��i�c� THE FIRE AREA EXCEEDS 12,000 SF THE FIRE AREA HAS AN OCCUPANT LOAD OF 300 OR MORE FIRE ALARM PER 907.2.1: ACTIVIATION OF THE FIRE ALARM IN GROUP A OCCUPANCIES WITH AN OCCUPANT LOAD OF 1,000 OR MORE SHALL INITIATE A SIGNAL USING A VOICE/ALARM COMMUNICATION SYSTEM. OCCUPANCY PER 1004.1.2: OCCUPANT LOAD FACTOR= 15 NET FOR ASSEMBLY UNCONCENTRATED 16,250 SF/15 NET SF=1,084 OCCUPANTS MEANS OF EGRESS SIZING 1005: 1,084 OCCUPANTS*.15"=163" MINIMUM EGRESS WIDTH REQUIRED. FOUR EXITS OR EXIT ACCESS SHALL PROVIED FROM ANY SPACE WITH AN OCCUPANT LOAD GREATER THAN 1,000. PLUMBING FIXTURES: PLUMBING FIXTURES FOR OCCUPANTS IN THE COVERED COURTS STRUCTURE WILL BE LOCATED IN THE TENNIS CENTER BUILDING(REFERENCE PREVIOUS CODE ANALYSIS DONE FOR THE TENNIS CENTER BUILDING). FIXTURES FOR 344 OCCUPANTS HAVE BEEN PROVIDED IN THE TENNIS CENTER BUIDLING. PER 2902.3.2 THE TRAVEL DISTANCE TO THESE FACILITIES WILL NOT EXCEED A DISTANCE OF 500FT. (4) EXISTING COURTS X 4 PERSON PER COURT =16 OCCUPANTS. (1) BLEACHER WITH (3) TIERS @ 15FT. LONG/1.5' PER PERSON = 30 OCCUPANTS (46) TOTAL OCCUPANTS. IF THE FACILITY HAS AN EVENT IN WHICH MORE THAN 46 OCCUPANTS WILL BE PRESENT INSIDE THE COVERED COURT STRUCTURE, TEMPORARY RESTROOM FACILITIES WILL BE PROVIDED. B A R K E R R I N K E R S E A C A T ARCHITECTURE brsarch.com CITY OF SOUTHLAKE Project Number: 2013.037.03 Issue: Site Plan Submittal Date: 07.30.17 Drawn By: A.S. Checked By: A.S. Revisions: Rev. Date: Sheet title: BUILDING CODE ANALYSIS ©2016 Barker Rinker Seacat Architecture Community Events Schedule 2017 Name of Event Hosting Organization Type of Event Start Date End Date Times Location Cross Country Invitational CISD Cross Country Meetg 9-Sep 9-Sep 6:OOa - 12:OOp Bob Jones Park Kids Matter 5k Kids Matter 5k 9-Sep 9-Sep 7:OOa - 12:OOp Bicentennial Park Masterworks - Community Band City of South lake Concert 16-Sep 16-Sep 5:00 - 10:OOp Rustin Pavilion Miracle League Opening Day Miracle League of Southlake Baseball 16-Sep 16-Sep TBD Bicentennial Park Butterfly Festival Kiwanis Festival 22-Sep 24-Sep All Day Rustin Pavilion Masterworks - The Boogies The City of Southlake Concert 23-Sep 23-Sep 5:00-10:OOp The Marq Southlake National Night Out / Fire Prevention Week / Rotary Event City of South lake Event 30-Sep 30-Sep 3:30 - 8:30p Rustin Pavilion Oktoberfest Southlake Chamber Festival 6-Oct 8-Oct All Day Town Square Cross Country District Meet CISD Cross Country Meetg 14-Oct 14-Oct 6:OOa - 12:OOp Bob Jones Park Masterworks - Zac King City of Southlake Concert 15-Oct 15-Oct 2:00 - 11:OOp Rustin Pavilion PKD Walk PKD 5k 21-Oct 21-Oct 7:OOa - 12:OOp Town Square Monster Mash City of Southlake Event 29-Oct 29-Oct 2:00 - S:OOp The Marq Southlake Masterworks - Space Rockers City of South lake Concert 29-Oct 29-Oct 2:00 - 4:OOp The Marq Southlake 8/10/2017