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Item 4F - Attachment B - Pavement Analysis Services Proposal - ARA,LARA1� APPLIED RESEARCH ASSOCIATES, INC. C: NCTCOG Cost Estimate for Pavement Analysis Services for the City of Southlake, TX CITY OF SOU T H L KE 0 April 22, 2025 AL ARA Attn: Zayne Huff Business Manager Public Works Administration City of Southlake, TX 1400 Main St., Suite 320 Southlake, TX 76092 April 22, 2025 APPLIED RESEARCH ASSOCIATES, INC. Subject: NCTCOG Cost Estimate for Pavement Analysis Services for the City of Southlake, TX Applied Research Associates, Inc. (ARA) is pleased to present this NCTCOG (TxShare) cost estimate to the City of Southlake, TX for providing pavement analysis services. ARA is a nationwide leader in pavement engineering, management, and design, and has been in business since 1979. Our Project Manager, Mr. Robert "Reuben" Williams, P.E., Principal Engineer, has over 21 years of experience and has implemented and updated numerous pavement management systems throughout the United States, with a strong emphasis on Texas agencies. Mr. Williams is pre -certified by TxDOT for both pavement evaluation and pavement design services. He will serve as the point -of -contact with the City and can be reached at 512-579-7644 1 rrwilliams@ara.com 1 2217 W Braker Lane, Austin, Texas 78758. Thank you for the opportunity to provide this cost estimate. Please do not hesitate to contact us in case of any questions, concerns, or clarifications. Sincerely, Applied Research Associates, Inc. TBPE Firm Registration No. F-4631 Z,,�, ;0 J/ .�� :a-4,6 Robert R. Williams, P.E., APMP Principal Engineer Email: rrwilliams@ara.com Applied Research Associates, Inc. (ARA) 2217 W Braker Ln, Austin, TX 78758 Mike Harrell, P.E. Principal Engineer/Vice President Email: mharrell@ara.com [f A"IN M To T77Ln 1 ARA INTRODUCTION AND BACKGROUND Applied Research Associates, Inc. (ARA) is an internationally recognized APPLIED engineering, research, and technology deployment firm that features a REJEA�H transportation sector focused on municipal government pavement �� RUER11 Er, Inc. engineering and infrastructure management. Founded in Albuquerque An Employee Owned Company in 1979, ARA has grown steadily and now has offices throughout North America, serving clients worldwide. With over 2,200 employees, most of whom have advanced degrees in engineering and the physical sciences, we have the breadth to tackle the most challenging technical problems. ARA is an employee -owned company dedicated to producing innovative solutions in a timely and cost-effective manner. Our Transportation Sector has locations in Florida, Illinois, Pennsylvania, Maryland, North Carolina, Toronto, Wisconsin, Texas, and California. ARA has over 40 years of experience in pavement engineering and ARA engineers and scientists have played a key role in the development of many currently in -use pavement management technologies. Our staff played lead roles in pioneering the widely used Pavement Condition Index (PCI) standard and the ongoing 0 Q 0 0 development of vehicle -based data collection systems and Q W v�w evaluation methodologies. We have since leveraged these pioneering efforts to develop and deploy lower -cost 0 options for assessing pavement conditions on municipal road networks. The keys to our success include a commitment to clearly understand each client's unique needs, our ability to apply the right set of technologies for each agency, and our commitment to provide outstanding service. Our approach has resulted in critical products used on a long-term basis in many cities. With approximately 150 pavement -focused staff and the largest fleet of pavement condition assessment equipment, ARA is prepared to provide the City of Southlake with outstanding and responsive pavement analysis services. ARA's equipment does not just test the surface condition of the pavement in the traditional sense (identifying surface defects). We also have the capabilities to test the structural capacity, subgrade suitability, and skid resistance of each agency's pavement if needed. ARA also has experience integrating these non-PCI results into pavement management systems, leading to better, more cost-effective improvement plans that go beyond just improving PCI and into addressing the core problems cities and counties face when maintaining their infrastructure. The below figure shows ARA's unrivalled fleet of pavement testing equipment and services. Our team's experience lies not only in accurate data collection, but also in providing consulting engineering expertise to State, County, City, Municipal and private agencies for roadways and airports. ARA's engineers are experts in implementing and updating pavement management systems, pavement performance models, policies, life cycle cost analyses, pavement design, and most importantly, helping agencies develop practical paving, preservation, and maintenance plans. ARA NCTCOG Cost Estimate This project will be managed out of our Austin, Texas office by experienced pavement engineering professionals. No other professional engineering firm in Texas has the number of professionally registered pavement engineering experts as ARA. Our managing office has four in-house engineers registered in Texas, providing redundancy of personnel and assurance that an experienced registered professional engineer in the state of Texas will always be assigned to the project should any key personnel become unavailable. 5 M0150 4 2 Falling weight Deflectomeler Engineers & Technicians Z0004 combined years of Experience LCM$ Pavement Survey vehicle 3D Survey vehicle + LIDAR - 3 7 ---� ----- 4 4 Heavy Weight Degectometer Highspeed Profiler Pavement Marking Retroreflectometer Pavement Friction Tester 3 4 -: 2 2 Lightweight Deflectometer Ground Penetrating Radar MIT Scan for Dowel Alignment Runway Friction Tester Figure 1.1 ARA's Pavement Testing Equipment Fleet Key Personnel Selecting the ARA team offers a range of strategic advantages for the City of Southlake. No other project team has the history, in-depth knowledge, previous experience, and expertise of Southlake-specific pavement data collection strategies as this ARA team. We have the ability to quickly hit the pavement running on this project thereby providing efficiencies in both cost and time savings to the City. Our team strictly adheres to the tried and tested protocols of the ASTM D6433-20 "Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys" used by government agencies across the country and our team is comprised of multiple Texas -certified professional engineers experienced in working in the State of Texas. Our pavement data collection equipment holds certifications for laser profilometry data collection from both the Texas A&M University Transportation Institute in College Station, TX and the National Center for Asphalt Technology at Auburn University in Auburn, AL, affirming our expertise and commitment to accurate pavement data gathering. ARA is committed to serving the City of Southlake and to providing the highest level of quality in meeting the City's unique pavement management needs. We have assembled a team of professionals with over 100 years' experience in pavement management. Roles for our primary key personnel are summarized below. We also have several additional pavement engineers and asset management specialists available to provide additional support to the project team should the need arise. ARA NCTCOG Cost Estimate Reuben Williams, P.E., APMP — Project Manager: Mr. Williams is located in our Austin, Texas office and will be the primary contact for the City's project management team. He will coordinate communications between all parties while ensuring that scope, budget, schedule, and client expectations are met throughout the project. Mr. Williams has more than 21 years of experience in pavement engineering and management and has worked on more than 200 pavement -related projects. Partial list below: • Waco, TX • Pflugerville, TX • Bexar County, TX (2) • Mohave County, AZ • Universal City, TX • San Marcos, TX (4) • Seattle, WA • Nanaimo, BC • Brazoria County, TX • Rockwall, TX • Crandall, TX • Los Alamos, NM (2) • Georgetown, TX (6) • McKinney, TX (5) • Tyler, TX (4) • Austin, TX (2) • Richardson, TX • San Angelo, TX • Haltom City, TX • Missouri City, TX • Frisco, TX • Austin, TX (2) • Harker Heights, TX • Morgans Point Resort, TX • Commerce, TX • SH 130 - Buda, TX (8+) • Travis County, TX • Charleston County, SC (2) • Portland, TX • Cedar Park, TX • Corpus Christi, TX • San Antonio, TX (2) • Leander, TX (2) • Coppell, TX • Irving, TX • Lytle, TX • Coppell, TX • Hudson Oaks, TX Salil Gokhale, P.E. — Project Principal: Mr. Gokhale is located in our Austin, Texas office. As the Project Principal, Mr. Gokhale will work with the Project Manager to ensure overall quality of the project. Mr. Gokhale has more than 24 years of experience in pavement engineering and management and has worked with more than 50 PCI projects in the past five years. Mr. Gokhale and Mr. Williams have worked together for over 8 years. In Texas, Mr. Gokhale has managed pavement management projects for the City of Frisco, City of Wichita Falls, North Texas Toll Road Authority, Dallas -Fort Worth International Airport, San Antonio International Airport and several other agencies. Daniel Behnke, PMP, AICP, GISP — Planning and GIS Expert: As a certified planner, project manager, and GIS professional, Mr. Behnke provides a unique skill set to ARA projects. Mr. Behnke will serve the project by leveraging his extensive experience and expertise in transportation asset management. With 10 years of experience managing data collection projects specifically for pavement management and 10 years of GIS analysis work for various municipal agencies, Mr. Behnke brings a comprehensive understanding of the intricacies involved in data collection projects and has worked with more than 20 NCTCOG agencies, including the City of Southlake since 2016. This project will benefit from his previous experiences in working with the City's pavement and asset data and his extensive background with the VUEWorks software platform. ARA NCTCOG Cost Estimate [f A"IN M To T77Ln 2 PROPOSED METHODOLOGY Our proposed methodology for performing pavement analysis services is summarized in Figure 2.1. Detailed descriptions of individual tasks and potential optional services are provided further on. Project Planning Inventory & Information Gathering ,f Data ■ Analysis Figure 2.1 Proposed Project Workflow 2.1 Task 1: Kickoff Meeting and Project Planning 0 0 Reporting >,.0 ,._E,� d. _ R-1Y , ARA will meet with City staff to initiate the project. This meeting will occur following the Notice to Proceed and at the earliest convenience of the City staff. The purpose of this meeting is to review the current pavement network and verify the list of pavement sections to be surveyed and to agree upon the project schedule. Prior to beginning the project, our team will develop a clear communications plan with contact information and a list of key personnel from both ARA and the City, and a comprehensive project plan, including detailed schedule and deliverables. All project -related Tasks and Deliverables will be reviewed during the kick-off meeting. 2.2 Task 2: Inventory and GIS Data Review As a first critical step in this current project, we propose to conduct a thorough review of the City's GIS data, including: ■ Segment and Section identifiers ■ Surface type, number of lanes, functional classification ■ From and To descriptions including Begin and End mile points ■ Correctly calculated GIS lengths ARA team members are very familiar with the City of Southlake's GIS centerline file and anticipate minimal to no issues with the City's GIS centerline file or data. ARA NCTCOG Cost Estimate Ke A"IN M To T77Ln Our team will develop routing and navigation plans for collecting data on the City's road network. Our routing plans provide our field survey crew with efficient means of collecting data while minimizing dead heading. The routing/navigation software also provides the operators with driving directions and pertinent section information, including Road Log/StreetlD numbers, direction of travel, start/end points etc. The software also includes capabilities to include field notes or observations such as areas under construction, different surface types, or roads with restricted access. 2.3 Task 3: Data Collection ARA will perform an automated pavement condition survey for this project using industry -standard pavement imaging equipment. Our new PathRunner pavement evaluation vehicles are equipped with top - of -the -line electronic sensors, lasers, and cameras. In addition, the acquisition of these vans includes Pathway's web -based data visualization solution, PathWeb. Benefits of PathWeb ■ Web -based viewing/data visualization platform that is fast and provides unprecedented functionality. The software is used by many State DOTs at the Statewide level, including TxDOT ■ Point -and -click, user-friendly interface including 360° Streetview ■ Multi-user, multi -device ■ No software licensing fees ■ No need for local data storage. All data are stored securely in a data center (including redundant backups) 2.3.1 PathRunner Pavement Evaluation ARA plans on conducting the pavement condition surveys using a PathRunner van (an example is shown in Figure 2.2). All ARA evaluation vehicles vans are equipped with a 3D pavement imaging sensor, Right - of -Way (ROW) cameras for panoramic images, Class-1 roadway surface profilers (including macrotexture) and sub -meter accurate GPS/IMU location data. The GPS/IMU system can also be used for roadway geometry if needed. ARA NCTCOG Cost Estimate P s- �1 Figure 2.2 PathRunner Hardware Components 2.3.2 Inertial Profiler and Transverse Profile/Rutting F Z" E1:1K: E ■ ilk ■ ❑ a Pathrunnerin Action Pat hrunnerDetaiIs The PathRunner van includes a high-speed laser profiler and a 3D pavement imaging sensor that capture continuous pavement profiles of the roadway surface. The longitudinal profile data is analyzed to calculate the International Roughness Index (IRI) while the transverse profile data is analyzed to provide a complete transverse cross section of the surface to determine rutting. own OVA S i \_ r IW Hai Figure 2.3 PathRunner Profiler and 3D PAS Sensor ARA NCTCOG Cost Estimate Ke A"IN M To T77Ln 2.3.3 Right of Way (ROW) Images The PathRunner van includes 4 high -definition ROW cameras, including 3 forward facing and one rear - facing camera, each with a resolution of 2750 x 2200 pixels. The cameras are equipped with wide angle lenses capturing a panoramic -like perspective of the right of way. The forward -facing cameras provide images for verifying the travel lane and identifying right-of-way zones. The front and rear right-of-way cameras can assist with the identification and inventory of signs, sidewalks, ADA ramps, pavement markings and stripings, and other roadway features. The ROW images are typically captured and stored at 20 ft. intervals. The system also includes a 360° Ladybug camera for continuous images similar to those found on Google StreetView. Figure 2.4 Panoramic Front View Figure 2.5 360° Imaging - StreetView ARA NCTCOG Cost Estimate 2.3.4 Pavement Sensor All ARA vehicles include a camera and laser 3D system to collect high -resolution 2D (intensity) and 3D (elevation) images of the road surface to view cracks as small as 1mm. Using continuously collected transverse profiles, the software interpolates the 3D data creating the 3D pavement surface image. The resulting data produces a powerful, interactive image that detects cracking, rutting, faulting, and even texture. Not only are the depth readings the most accurate way to characterize cracking in an automated a software, but because of the specially configured laser illumination, the 3D system is also not susceptible to environmental shadowing. All 3D images are integrated and tagged with the referenced linear DMI values and GPS information. 2.3.5 Data Delivery and Image Viewer All data sets acquired by the PathRunner vehicle (along with distress data) can be visualized through the PathWeb website. We propose deploying the PathWeb website for City personnel, which retrieves data from a secure cloud server removing the need to host raw data internally. The website can be used by multiple City personnel with no loss in speed or functionality. Figure 2.6 shows a screen capture of the PathWeb web site. All collected data is GIS integrated and includes multiple windows showing the ROW cameras, 360° Streetview, a map window, transverse profile at any selected location, IRI graph, and pavement surface images. Users are set up with a single website link and a username/password to access their data. The website also includes video style "play/stop/forward/rewind/step" buttons on the bottom so that users can virtually "drive" along a road. ARA NCTCOG Cost Estimate Ke A"IN M To T77Ln PANORAMIC FRONT VIEW PAVEMENT IMAGES TRANSVERSE PROFILE RIDE QUALM (IRI) Figure 2.6 PathWeb Visualization Website 2.3.6 Distress Rating GIS AND MAP WINDOW 360 DEGREE STREETVIEW LOCATION DETAILS ARA proposes utilizing a 2-step distress rating procedure for the City. In the first step, we plan on using Pathway's AutoCrack software for identifying and locating the extents of distresses. In the second step, our team of experienced pavement inspectors will perform enhanced quality control for false positives or negatives and make changes accordingly. The distress data includes distress types, severities, extents, and locations in accordance with ASTM D6433 and is exported in XML, CSV or XLSX formats. Figure 2.7 Pavement Distress Data ARA NCTCOG Cost Estimate Ke A"IN M To T77Ln 2.4 Task 4: Deflection Testing ARA operates a fleet of seven F/HWD units, providing non-destructive pavement evaluation and analysis to various government agencies across the country, including State, County, City, Tollway, and airport authorities. In Figure 2.8, you can see one of our units in action. Our approach is to enhance pavement assessments by combining distress surveys with structural condition testing. This comprehensive strategy enables agencies to select the most suitable treatments for each pavement section and make more accurate predictions about pavement lifespan. We conduct FWD testing in accordance with ASTM standards, specifically ASTM D4694 for deflection measurements with a falling weight -type impulse load device and ASTM D4695 as a guide for general pavement deflection measurements. The ARA team will work with the City of Southlake to develop a deflection testing program that meets the needs of the City without conducting any unnecessary deflection testing. ARA's recommended strategy for deflection testing includes: At the network level, we suggest conducting deflection testing every 528 feet (0.1 miles) to accommodate variations in pavement structure and subgrade conditions. However, when using our pavement condition survey, we recommend focusing on streets with PCI scores ranging from 25 to 55 for project -level structural analysis. For project -level testing, we recommend a maximum spacing of 250 feet between test locations. To ensure consistent and reliable results, it is essential to conduct all deflection testing during the same season to minimize the impact of temperature and moisture differences on the pavement. During testing, we focus on the right wheel path of one outside lane of each arterial and collector road centerline, typically the area with the heaviest traffic load. ARA's subcontractor takes care of traffic control to ensure safety. Our selection of PCI value range is based on practical considerations. Streets with higher PCI values often require pavement preservation treatments like chip seals, slurry seals, and micro - surfacing, while streets with lower PCI values may necessitate reconstruction. The deflection values obtained from our testing help optimize the choice of treatment for the streets being evaluated, including options like milling and structural enhancements, removing, and replacing the AC layer only, Cold In -Place Recycling, and Full -Depth Reclamation. This comprehensive approach ensures that agencies can make informed decisions to extend the life of their pavements effectively. Figure 2.8 ARA's Fast Falling Weight Deflectometer ARA NCTCOG Cost Estimate Ke A"IN M To T77Ln IN 2.5 Task 5: Pavement Distress Calculations After all pavement distress records have been collected, analyzed, reviewed, and passed through our QA/QC measures, ARA will compile the data to calculate final, network wide pavement condition scores. The ARA team will develop PCI scores for each City street segment in accordance with ASTM D6433-20 and will also calculate the average IRI score for each street segment. Additionally, based on the previously agreed upon deflection testing frequency and methodology plan, the ARA team will take the results of the SSI testing and work with the City to come to an agreement on final OCI, SSI deduct, and final PQI scores for each street segment in the City. 2.6 Task 6: Asset Data Collection Through the use of the onboard integrated HD LiDAR system, the PathRunner vehicle will collect right-of- way roadside asset inventory data simultaneously with pavement surface and distress data. This single - pass solution allows for all forward -facing and 360-degree right-of-way imagery, 3D laser -illuminated pavement imagery, and high -definition LiDAR point clouds to be collected at the same time without the need for sending multiple data collection vehicles onto the streets of Southlake multiple times. Figure 2.9 Right -of -Way HD Cameras and 360' Ladybug Camera The point cloud generated from the LiDAR data can be used to detect and identify all City -maintained right-of-way assets including, but not limited to, signs and supports, sidewalks, ADA ramps, and pavement markings and stripings. After identification, a manual analysis will then be performed to assign required attributes to each asset type. This 2-step asset extraction process serves as an additional Quality Assurance check on the asset data being delivered to the City. The LiDAR data will also be made available to City personnel through the PathPoints Website (including easy to use measurement tools). Examples of our colorized LiDAR are shown in Figure 2.10 and 2.11 below. ARA NCTCOG Cost Estimate Ke M To ,T77@ IN Figure 2.10 Example of a Collected Street Section using LiDAR Technology Figure 2.11 PathPoints Software Interface: Where Users Can Extract Assets from LiDAR Data ARA NCTCOG Cost Estimate Lend • -r-.•. tc �S • �- ; . Pavement crown ', , •�� r n� ?� �.i �" � hl 1 Curl, 8 G�IIr•I - t r '� - • Iirry Inlets O i s • Walrr Varvns5 i •+1s —r;uars Y p .Li rnanA-vo F R., ri Y'.a•. 1"R �.. to Point P•vernam Marktnpa _ � ��• «„.,::-_. - .:�a� � �- IN Him G] Green Wbrtc Yntlox Ir•� ,iSir�-,- , I-}� l moar Pmrement Mmklnps tl tiles I �� o :..:� ;a'�' .• �.w, � _ - - Green '.. .. - �• `�`� i —r L a_ _ VeI T,— iM 4' Y H 11 Figure 2.12 GIS-Based Asset Inventory Deliverables 2.7 Task 7: Final Deliverables and Ongoing Support This section will present the deliverables, ensuring alignment with their specific needs and expectations. 2.7.1 Pavement Analysis Services 1. Pavement condition survey results; 2. List of all segments not surveyed, with explanation for why it was not surveyed; 3. List of exceptions found in the field; 4. PCI, IRI, SSI, OCI, and PQI scores for all City -maintained streets; 5. Updated City's centerline shapefile including all scores and distresses; 6. Access to PathWeb website for unlimited City personnel a. City personnel will be able to point and click roadway sections on the map; b. View all imagery through a seamless interface including 360' imaging; c. View roadway transverse profiles at any location; and d. Ability to save year -over -year data in one location. 2.8 Final Data upload into the City's VUEWorks Asset Management System The ARA team understands that the City of Southlake uses the VUEWorks Asset Management System (AMS), an AtkinsRealis technology, to manage its assets, including pavement. Specific ARA team members have been working with the VUEWorks software since 2011 and have been working directly with the City of Southlake for nearly a decade. The ARA team will work closely with City of Southlake staff to provide unrivaled VUEWorks integration and support services. ARA NCTCOG Cost Estimate Ke A"IN M To T77Ln 2.9 Quality Management Dedication to quality is paramount to the overall success of this project. The ARA team will call on our extensive experience and previous Data Quality Management Plans (DQMPs) to cover all facets of this project for the City. An example high-level DAMP chart that spans the life of the project is shown below. We will provide the DAMP prior to beginning data collection. ARA defines quality as the degree to which our products and services meet our client's requirements and expectations. Meeting the proposed technical, cost, and schedule requirements of a project is an absolute prerequisite for quality performance. ARA understands that quality is not something that is added at the end of the project but is the aggregation of the entire team's effort and each employee's individual work product through each phase of the project. ARA's culture hinges on both individual and corporate responsibility. The ARA quality philosophy follows the same approach, as embodied in the following statements: • Be Responsible: Employees of ARA are responsible for the quality of his/her work products on a daily basis, and to communicate quality issues to the appropriate manager. • Two Person Rule: Essential work deliverables and external communications will be reviewed by a second person competent in the task at hand before transmittal to a customer. To help ensure the integrity and quality of data collected in the field, ARA's field team will adhere to the following requirements: • Data will be collected only during daylight hours, beginning no earlier than one hour after sunrise and ending no later than one hour before sunset to minimize flare and ensure even lighting. • Data will be collected only under dry weather conditions. Clear, dry pavements yield the most accurate and consistent data. • Data will be collected while driving at posted speed limits and under prevailing traffic conditions. For this reason, no traffic control is required during the data collection phase. • Our team members will perform daily and real-time QC checks of vehicle sensor data to ensure it is within acceptable ranges. • We also perform real-time visual quality reviews of the imagery and video during collection to ensure acceptable focus and clarity. Throughout the processing and analysis steps of the project, specific quality control checks will include: • GIS coverage review of collected data to ensure no areas were missed. • Quality checks on no less than 10% of the data to confirm confidence in the validity of the distress ratings and associated scores. Specific quality acceptance measures will include: • Regular correspondence with the City to review all collected information. • Submission of all deliverables in draft form for review and feedback prior to final delivery. ARA NCTCOG Cost Estimate Ke A"IN M To T77Ln • Develop Data Quality Management Plan PROJECT SETUP • Local Control Sites before Mobilization !+� • Equipment Calibrations • Equipment Certifications INVENTORY REVIEW ,LITY DATA COLLECTION CEMENT DATA PROCESSING Ad BUDGET ANALYSIS Aft 2.10 Schedule • Review of GIS Inventory • Review of Pavement Management Inventory • Pilot Survey to confirm processes Daily equipment checks Daily data quality checks Weekly control sites • Completeness verification • Distress rating quality control • Office audit of inspections • IRI and Rutting • Final audit of PCI scores Data Delivery Distress and IRI geodatabase Pavement and ROW images, Viewing software Figure 2.13 Example Data Quality Management Plan ARA currently has the capacity to complete the required services for the City and will work with the City to produce an updated, date -specific schedule before the kick-off meeting and upon receiving the Notice to Proceed (NTP). Task Kick-off Meeting ProposedWork 1 day 2 days (can be completed before the Kick-off Meeting) 1 days 1 days 5 days Route Planning Mobilization Calibration Data Collection Deflection Testing 5 days Pavement and Asset Evaluation 60 days Pavement Distress Calculations 2 weeks Final Deliverables 2 weeks VUEWorks Data Upload 2 days QA/QC and Support Ongoing and Continuous ARA NCTCOG Cost Estimate Ke A"IN M To T77Ln Additional Optional Pavement Management Items Could Include: 2.11 Pavement Performance Models Update Once the PCI values for each segment are calculated, our team could work closely with City staff to review and refine pavement performance models (based on local experience with pavement repairs, expected life and construction types), update construction history records, incorporate up to date unit construction costs, and repair/preventive maintenance/rehabilitation strategies. These critical items form the basis of all further budgetary analyses. Figure 2.14 is an example of the pavement deterioration models that ARA developed in similar projects. In that example, ARA developed two deterioration models to differentiate between the performance of the pavement sections that constructed on Low and High plasticity index subgrade. 100 90 80 70 60 C] 50 a 40 30 20 10 0 0 5 10 15 20 25 30 Age (years) Low PI_ Average -a-High PI _Average Figure 2.14 Pavement Deterioration Models ARA NCTCOG Cost Estimate Ke A"IN M To T77Ln 2.12 Pavement Rehabilitation Matrix One of the capabilities of a pavement management system is to analyze different scenarios and determine how the decisions made in the paving department (treatments) and in the City Council impact the future performance of the pavement network and the budget needs in the future. These treatments need to be defined in a logical manner so that the software tools used at the City know when those treatments should be applied and what the consequence of those treatments are (e.g., an increase in PCI for a given segment). A simple way to represent these treatments is through a treatment matrix, such as the one shown in Figure 2.15. In this example, treatment only depends on two factors: the current pavement condition and the functional classification of the roadway. There are other matrices that might be appropriate to the City. For example, ARA has worked with a County that has a load capacity issue on their highways; their factors were functional classification, surface condition (represented by their state's evaluation system), and structural capacity measured with our falling weight deflectometers. This step is about customizing a system that represents what the agency will actually do. Once the rehabilitation matrix is developed, the next step is to insert it into the City's pavement management software. This process is highly dependent on the software but ARA's experienced pavement management implementation specialists have used a variety of products and understand how to reflect the treatment matrix in parameters that the software can use in the next phase of the process. PCI AC Arterial & 100 Collectors AC Residential PCC None Very Good Crack Seal & Asphalt 80 Rejuvenator 1.5 in Resurface Good 60 2 in Resurface Fair 40 2 in Resurfacing with Poor Base Repairs 20 Deep Pavement Very Poor Repair ARA NCTCOG Cost Estimate None Crack Seal & Asphalt Rejuvenator Thin Overlay 1.5 in Resurface 1.5 in Resurfacing with Base Repairs Deep Pavement Repair Figure 2.15 Example treatment matrix None Crack & Joint Sealing Concrete Pavement Repairs Full -Depth Repairs & Asphalt Overlay Reconstruction with Asphalt Pavement Ke A"IN M To T77Ln 2.13 Budget Analysis After successfully importing all pavement condition data into the selected pavement management software, our team could proceed to analyze the overall pavement condition for the entire network. Based on the results, we could work with City staff to develop practical pavement work plans to: ■ Perform network level budget analyses, ■ Evaluate Maintenance and Rehabilitation Strategies, ■ Identify streets that require immediate maintenance to address safety concerns, ■ Identify streets that are good candidates for pavement preservation treatments such as chip seals, micro surface, or slurry seals, ■ Identify streets that are good candidates for rehabilitation/new paving, ■ Recommended practical management plan project groupings and with recommendation repair activities with estimated costs. Our team members have extensive experience with pavement management systems including StreetSaver°, Cartegraph (OpenGov), CRAB/Mobility, PAVER, and other systems. 100 Good 90 - - - - - - - - - - - - - - 80 - - - - - - - - - - - - - - - - - - - - - Satisfactory 70 Fair v 60 a 50 Poor 40 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — 30 20 10 —Do Nothing Project Budget Maintain Current PCI Reach PCI of 60 —Reach PCI of 65 Backlog Elimination in 10 Years Very Poor 0 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Fiscal Year Figure 2.16 Budget Analysis 2.13.1 Data Analysis 1. Updated pavement performance models; 2. Updated treatment matrix; 3. The results of budget analysis; 4. The results for different budget scenarios; and 5. The results of the maintenance and rehabilitation treatment plan. ARA NCTCOG Cost Estimate Ke A"IN M To T77Ln 2.13.2 Final Report ARA could furnish the City with a comprehensive report outlining the intricacies of the project, encompassing each step taken, assumptions made, and constraints encountered. This report could feature detailed tabular and graphical summaries, offering insights into the condition of the city's street surfaces. Additionally, it could present the outcomes of budget analyses and scenarios, providing a clear picture of financial considerations. Based on the findings of the treatment plan, the report could present the recommended pavement maintenance and rehabilitation activities, aimed at optimizing the longevity and efficiency of the City's infrastructure. 2.13.3 Council Presentation Once the final pavement report has been accepted by City staff, this report could be used for reporting budget needs or shortfalls to boards, commissions, and committees. ARA has performed this task for many municipal government staff members on past projects and is well -versed in presenting relevant information to local officials and constituents that support the proposed fiscal budget requests. ARA's Project Manager could work with City staff to present a report to the City Council that has been agreed upon by all project stakeholders. This presentation could provide a summary of the pavement network, PCI update, outcomes of the budget analyses and scenarios, and the recommended pavement maintenance and treatments strategies. ARA NCTCOG Cost Estimate Ke A"IN M To " 31 n7 7Ln wo L 0 ON A 3 ADDITIONAL SERVICES 3.1 Ground Penetrating Radar (GPR) ARA owns a variety of GPR units, including both 2D and 3D systems. These GPR units are crucial for determining pavement layer thicknesses and locating underground utilities. Our team offers GPR consulting services to multiple agencies across the country, supporting pavement investigation and design projects. Accurate knowledge of pavement structure is vital for these projects, helping to reduce changes needed during construction and number of cores along a pavement section to determine variability in pavement structure in case as -built plans were not available. Figure 3. 3.1 displays two of our GPR units: a 2D unit on the left and a 3D unit on the right. We collect GPR data using a multi -channel digital radar system along the outside lane of each tested street, and it could be used for a variety of subsurface exploration including buried utility detection. The GPR equipment can detect pavement layers thicker than 3 inches to a depth of around 2 feet below the pavement surface. Data are collected at a one -foot scan interval, and we recommend summarizing the data at intervals of 10 to 25 feet for most applications. Our analysis focuses on summarizing pavement layer thicknesses in major layer types, such as asphalt layers, granular or bound base, and subbase. We use the RADAN 7 software package to estimate the dielectric properties of pavement layers and determine their thicknesses. These GPR results are calibrated using pavement cores provided by the cores to ensure consistency in the subsurface across the project. Integration with our FWD system enhances accuracy. Each FWD station corresponds to a reading from the GPR system, and we report pavement thicknesses for every FWD -tested station. This continuous reporting improves the quality of pavement evaluation and design, making it more likely to identify localized anomalies that might be missed by coring alone. This comprehensive approach ensures a higher level of accuracy and quality in our pavement assessment and design work. Therefore, GPR is recommended to be used with the FWD testing at project level on the selected streets. ANN# o � `y• Figure 3.1 ARA's GPR Units. ARA NCTCOG Cost Estimate Ke A"IN M To T77Ln IN 3.3 Pavement Rehabilitation Design Report After performing the overall pavement Non -Destructive Testing (NDT) and analysis for each pavement section, the modulus will be backcalculated for each layer in the pavement structure. Multiple Pavement rehabilitation designs will be performed using the techniques included in AASHTO 1993 design manual, mechanistic -empirical methods (AASHTOWare Pavement ME, ELMOD... ) or any preferred local design standard. The optimal design will be recommended based on the Life -Cycle Cost Analysis of each alternative in addition to the engineering judgment provided by our experienced staff. Deliverables will include KML files showing FWD testing location with deflection values and pavement thicknesses every 10 to 25 ft based on City preference. In addition, ARA can provide a report, detailing the findings and conclusions. After City staff review, ARA will make all necessary changes and submit all data and the report in electronic format (pdf, excel, word, etc.). 3.4 Friction Testing ARA owns and operates four (4) locked -wheel friction testers and two (2) runway friction testers, and our team performs friction testing on thousands of miles of roads and runways each year. Friction testing is performed in accordance with ASTM E274 and can be performed with either a 'blank' or 'rib' tire in wheel path. The testing is typically performed at 40 or 50 mph, and a resulting Skid Number (SN) provides an indication of the pavement friction. Friction testing is also used to investigate wet weather crash incidents and to assess the effectiveness of high friction surface treatments applied on intersections or bridges. Figure 3.2 shows a photo of one of our friction testers. Figure 3.2 ARA's Friction Testing Unit. ARA NCTCOG Cost Estimate [f A"IN M To T77Ln 3.5 Retro-reflectivity Testing of Pavement Markings ARA owns and operates several Mobile Retroreflectivity Units (MRUs) and provides pavement marking evaluation services to numerous State, County, and other municipal agencies throughout the country. ARA uses the Laserlux G7 (LLG7) MRU unit compliant with ASTM E 1710. Data collected with these units are analyzed to provide an objective measure of the retro-reflectivity of pavement markings. Figure 3.3 ARA's MRU Units. 4 REFERENCES City of San Antonio, TX Otoniel (Otto) Trevino Project Control Manager Asset Management & Program Development Public Works Department Mailing: P.O. Box 839966 1 San Antonio, TX 78283-3966 Work: 100 W. Houston St., 15t" Floor I San Antonio, TX 78205 0: 210.206.8464 1 C: 210.685.4841 otrevino@sanantonio.gov City of Leander, TX Gina M. Ellison, P.E. Public Works Director City of Leander O: 512.259.2640 gellison@leandertx.gov City of Austin, TX Veena Prabhakar, P.E. Consulting Engineer Office of the City Engineer, Pavement Maintenance City of Austin Public Works Department 4411-A Meinardus Drive Austin, TX 78744 Office: 512-974-8745 veena.prabhakar@austintexas.gov City of San Marcos, TX Sabas Avila, P.E., CFM Assistant Director -Transportation I Public Services 630 E Hopkins, San Marcos, TX 78666 512.393.8018 savila@sanmarcostx.gov SH 130 Concession Company, LLC Jason Kerby, P.E., Quality Manager 10800 N US 183 Hwy NB, Buda, TX 78610 Direct: (512) 371-4807 Mobile: (512) 618-0893 Fax: (512) 371-4899 jkerby@sh130cc.com ARA NCTCOG Cost Estimate Ke A"IN M To T77Ln 5 PROJECT PRICING Project pricing is set via the agreed upon rates in the North Central Texas Council of Governments (TxShare) contract. Please see attached spreadsheet for the requested cost estimate. This comes to a price of $154,300. ARA welcomes the opportunity to discuss any questions regarding our pricing. Our estimate is based on typical assumptions we use to address the scope of work as we understand it. Further clarifications regarding available information, the attributes requested for asset extraction, as well as any support from City resources has the potential to lower our pricing. ARA will provide the services noted in this proposal on a firm fixed price basis and ARA will invoice monthly on a percent complete basis for payment to be made within 30 days of receipt of invoice (Net 30). 6 GROUND RULES AND ASSUMPTIONS ARA's offering is based on the following ground rules and assumptions. Should any of these be adjusted during negotiations, the proposed offer, including pricing may be subject to change. 1. ARA anticipates a fixed price contract. 2. ARA will submit invoices monthly on a percent complete basis with payment terms of net30. 3. ARA anticipates that the Terms and Conditions hereunder will govern. 4. ARA requires the following support for the effective completion of this project: a. Latest GIS Street Segment Centerline File b. City's preferred maintenance activities 7 ACCEPTANCE OF PROPOSAL Your signature below indicates your acceptance of this proposal in accordance with the scope, price, schedule, and the terms and conditions contained herein, and will create a binding agreement between The City and ARA. This acceptance will act as a notice to proceed. If applicable, indicate the Scope Option you are authorizing on the bottom line. Name (print) Title Signature: Date: Option Selected: (if applicable) ARA NCTCOG Cost Estimate LifA"IN MTO 31 n7 7he wo L 0 TERMS & CONDITIONS Applied Research Associates, Inc. (ARA) agrees to perform the specified work with the professional skill and care ordinarily provided by firms practicing in the same or similar locality under the same or similar circumstances. The parties acknowledge that there has been an opportunity to negotiate the terms and conditions of this Agreement and agree to be bound accordingly. 1. INDEPENDENT CONTRACTOR ARA will act as an independent contractor and not as Client's agent for any purpose and will have no authority to make any commitments on behalf of Client or to bind Client in any way whatsoever. 2. PROJECT SUPERVISION AND ASSIGNMENT ARA shall have wide discretion in the methods used to perform any assigned tasks unless specified otherwise. ARA will cooperate with the Client to the extent possible to arrange for consultations between the Client, ARA personnel, and others engaged in rendering services to the Client related to ARA's performance under this agreement. ARA agrees that no tasks shall be performed or expenses incurred without specific authorization of the Client. 3. OWNERSHIP OF DOCUMENTS All data, information, software, hardware, and documents produced by ARA under this agreement shall remain the property of ARA and may not be used by the Client for any endeavor outside of the scope of this agreement without the written consent of ARA, unless otherwise noted in this agreement. 4. ACCESS TO PROJECT SITE If required for the performance of this effort, ARA will be granted timely access to the project site as needed. If traffic control or protection is required, it shall be provided by the Client or specific provisions will be made for ARA to provide traffic control or protection at an additional cost to the Client. ARA will take precautions to minimize damage when performing its work, but ARA is not responsible for any items destroyed as a necessary part of the work. 5. PAYMENT ARA will invoice monthly and at the completion of the project, with payment due net 30 days. Interest will be charged on amounts outstanding more than 30 days. The interest rate will be 1'/2 percent per month, compounded until paid. In the event of late payment, the Client agrees to pay all collection costs, legal expenses and attorneys' fees incurred by ARA in collecting payment, including interest. In the event that some portion of the invoice is disputed, payment for the undisputed portion of the invoice will be made within 30 days. If the Parties are unable to reach agreement regarding the disposition of the disputed portions of the invoice within 21 days, the matter will be resolved according to the Dispute Resolution clause of this agreement. 6. HIDDEN CONDITIONS OR HAZARDOUS MATERIALS: If ARA has reason to believe that a hidden condition may exist, ARA shall notify the client who shall authorize and pay for all costs associated with the investigation of such condition and if necessary, all costs necessary to correct such condition. If (a) the client fails to authorize such investigation of the correction after due notification, or (b) ARA has no reason to believe that such condition exists, the Client is responsible for all risks associated with this condition, and ARA shall not be responsible for the existing condition nor any resulting damages to persons or property. ARA shall have no responsibility for the discovery, presence, handling, removal, disposal or exposure of persons to hazardous materials of any form. 7. TERMINATION OF SERVICES: This agreement may be terminated upon 10 days written notice by either party. In the event of termination, the Client shall pay ARA for all services performed to the date of termination, all reimbursable expenses and reasonable termination expenses. 8. CONFIDENTIALITY Unless required by law or Court order to do so, the Parties shall not disclose Confidential Information to anyone other than receiving Party or its authorized employees, agents or representative on a need -to -know basis authorized in writing by the disclosing Party. For purposes of this Article, "Confidential Information" shall mean (1) data, information, processes, or documents, financial information in any form, tangible or intangible, provided to the receiving Party on behalf of disclosing Party for use in performing the services; (2) information generated by a Party in the course of performing the services of this Agreement that has been designated as confidential. Neither Party shall use such Confidential Information for any other purpose than the performance of Agreement. ARA NCTCOG Cost Estimate Ke A"IN M To T77Ln Confidential Information does not include information that: a. is already known by or generally available to the public at large; or b. is already in the possession of the information without confidentiality restrictions; or c. becomes known to the receiving Party from a source other than disclosing Party, and not subject to an obligation of confidentiality; or d. was already independently developed by the receiving Party. 9. INDEMNIFICATION Each party (indemnitor) shall indemnify and hold harmless the other party (indemnitee) from and against any and all (including third party) claims, damages, losses and expenses (including reasonable attorney's fees) arising out of or resulting from the performance of services, to the proportional extent that any such claims, damage, loss or expense is caused by the negligent act or omission and/or liability of the indemnitor, anyone directly or indirectly employed by the indemnitor. 10. CONSEQUENTIAL DAMAGES Neither Party shall be liable to the other for consequential damages, including, without limitation, loss of use or loss of profits, incurred by one another or their subsidiaries or successors, regardless of whether such damages are caused by breach of contract, willful misconduct, negligent act or omission, or other wrongful act of either of them. 11. FORCE MAJEURE Neither party shall be liable for any failure of or delay in performance of its obligations under this Subcontract to the extent such failure or delay is due to circumstances beyond its reasonable control, including, without limitation, acts of God, acts of a public enemy, fires, floods, wars, civil disturbances, sabotage, accidents, insurrections, blockades, embargoes, storms, explosions, labor disputes , acts of any governmental body, failure or delay of third parties or governmental bodies from whom a party is obtaining or must obtain approvals, authorizations, licenses, franchises or permits, or inability to obtain labor, materials, power, equipment, or transportation (collectively referred to herein as "Force Majeure"). Each party shall use its reasonable efforts to minimize the duration and consequences of any failure of or delay in performance resulting from a Force Majeure event. 12. GOVERNING LAW This Agreement shall be governed by and construed in accordance with the laws of the State of New Mexico, excluding its principles of conflicts of laws. The United Nations Convention for the International Sale of Goods is expressly excluded from this Agreement, and shall have no force or effect on the parties. 13. DISPUTE RESOLUTION Any controversy or claim arising out of or relating to this agreement, or breach thereof, which may be properly submitted to arbitration, shall be settled by arbitration. The substantially prevailing party shall be entitled to recover from the non -prevailing party all costs and expenses and attorney's fees it incurred in connection with any suit or legal or administrative action or appeal with respect to this order or the transaction under it. 14. NO THIRD PARTY RIGHTS This Agreement shall not create any rights or benefits to parties other than Client and ARA. No third party shall have the right to rely on ARA opinions rendered in connection with the Services without ARA written consent and the third party's agreement to be bound to the same conditions and limitations as Client. 15. COMPLETE AGREEMENT; MODIFICATIONS This Agreement constitutes the entire Agreement of the parties hereto, and all previous communications between the parties, whether written or oral with reference to the subject matter of this Agreement, are hereby canceled and superseded. No modification of this Agreement shall be binding upon the parties hereto, unless in writing and duly signed by a duly authorized representative of the parties authorized to bind the party to this agreement. ARA NCTCOG Cost Estimate RFP 2022-063 Pavement Analysis and Related Services Attachment A (per Exhibit D) - Pricing Proposal Form Proposed prices shall include all field inspectors, vehicles, tools, equipment, traffic control, contractor maintenance, and customer service support necessaryto provide the desired services. Respondents must not include mobilization fees in their pricing and may not include them in any contract(s) that result from this RFP. If a respondent elects to submit a percentage discount off their catalog pricing for any or all of their services, the corresponding price for each numbered activity listed in Attachment A must account for the proposed discount listed in Exhibit C. If you are not proposing a percentage -discount, please use your established list price for each for each numbered pavement analysis and related services activity. (Example: If your catalog price is $100 per unit, and you indicate a 5%discount from catalog pricing in Exhibit C, your pricing form in Attachment A should reflect a unit price of $95. Conversely, if your catalog price is $100 per unit, and you indicate a 0%discount or N/A in Exhibit C, your pricing form in Attachment A should reflect a unit price of $100.] Service Category #1: Pavement Data Collection Provide Price Per Tiered Group A B c=Axe Unit Base Cost Unit Cost ($) 0-200 Unit Cost ($) 201-700 Unit Cas[ 1517aw Total Units Agreed upon Co. Total Agreed Upon Activity # Activity Description Unit ($1 Lane Miles Lane Miles Lane Miles I51/Unit Cost($) Automatically and continuously measure pavement cracking, texture, rutting and geometrics. Equipment used for rut measurement shall be capable of 1 ring both wheel track ruts simulta neously. Lane Mile' $lw.00 $1w.00 $100.00 250 9s $23,7W.00 2 Collet[ pavement surface distress and structural condition information through automated means for all Participant -owned roadways. Lane Mile 9M $5ow $soon $s0.0o z50 4o $to,000.00 Provide a customized digital condition rating system to collect user defined severity/extent based pavement distresses and pertinent roadway attributes to 3 accommodate a standardized approach to collecting data Lump Sum $s,000.00 1 Saoo $s,om.w 4 Collect dual -wheel path roughness data to International Roughness Index standards. lane Mile' $e.0o $e.0o $8.00 2so 2 ssoo.00 Collect pavement performance information that includes rutting using a minimum of seven (7) sensors (include pricing for nine (9) sensors as well), fatigue 5 racking, transverse cracking using a minimum of four (4) sensors, and longitudinal cracking Lane Mlle' Siam $18.00 $18.00 zso z $500.00 6 Perform friction testing Lane Mile' $170.00 $113.00 $94.00 $0.00 7 Measure lane striping reflectivity quality Lane Mile' $675.00 $mz.00 $176.00 $0.00 Service Category p2: Assest Inventory Provide Price Per Tiered Group A e c-a„ e Unit Unit Base cost ($) Unit cost M 0-200 unit cost M 201- unit Cort ($) )Ow Tobl Units Agreed upon Cort Total Agreed upon Activity q Activity Description tare Mil.ane L Miles Lane Miles ($)/Unit Cost($) Collect sidewalk data to include location, length, width, location in relation to curb and if greenspaces exist between curb and sidewalk, and sidewalk g condition to create shape (.shp) files for incorporation into the Participant's GIS system, if applicable Lane Mlle' $34.50 $34.50 $3a.50 250 $34.50 $8,625.00 Called sidewalk Barrier Free Ramp data to include location, configuration, presence of truncated domes or other detectable warning feature, and condition 9 and create shape (.shp) files for incorporation into the Participant's GIS system, if applicable lore Mllel $34so zso $34-50 $8,6..00 30 Collet[ roadway sign data to include type and location and create shape (.shp) files for incorporation into the Participant's GIS system, if applicable. Lane We 1 $34.50 zso $34.50 $8,625.00 11 Collect photos of Barrier Free Ramps, sidewalks, curb condition, drive approach, and/or roadway signs inventoried under items 8, 9, and 10 above. Lane Mlle 1 $20.7o zso $20.70 $5,175.00 12 Collect location of curb and gutter and create shape (.shp) files for incorporation into the Participant's GIS system, if applicable. Linear Feet $0.03 $0.00 Collect location and type of visible in -pavement features such as valves, manhole covers, etc. and create shape (.shp) files for incorporation into the 13 Participant's GIS system, if applicable. Lane Mile 1 434so $0.00 14 Collet[ locations of trees, including height and spread Lane Mile 1 $34.50 $0.00 15 Collet[ bike lane locations, including width, length, and associated signage and striping. Linear Feet $0.05 $0.00 16 Utilize Ground Penetrating Radar for relocating utilities (for maintenance plans). Linear Feet $50.00 $0.00 17 Collet[ data on location and surface condition of bridge approaches Each $60.00 $0.00 18 Collet[ information on bridge deck condition Each $60.00 $0.00 19 Perform Parking Lot Pavement Condition Assessment (Thru-Travel Lanes) w/ Inventory, Attribute, & Geodatabase Development Square Yard $o.os $0.00 20 (a-v) below: aght of Way Assets Database Development (GPS & Camera Configuration): 20a Sign & Support Database Development Each $6000.00 1 $61000.00 $6,000.00 20b Markings& SO pi ng Data base Developme nt Each $6000.00 1 $6,owoo $6,000.00 20c Traffic Signals/ Flashers and Controllers Database Development Each $6000.00 $0.00 20d Street Lights Database Development Each $61000.00 $0.00 20e Drop Inlets Database Development Each $6,000.00 $0.00 20f Drivepads Database Development Each $6,000.00 $0.00 20g Bridges Database Development Each $6,000.00 $0.00 20h Speed Humps Database Development Each $6,000.00 $0.00 20i Street Furniture Database Development Each $6,000oa $0.00 20] Cattle Guards Database Development Each $6,000.00 $0.00 201, Guardrails & Roadside Pedestrian Fence Database Development Each $6,000.00 $0.00 201 Culverts and Ditches Database Development Each $6,000.00 $0.00 20m Cabinets Database Development Each $6,000.00 $0.00 20n Utility Poles Database Development Each $6,000.00 $0.00 20o Fire Hydrant Database Development Each $6,000.00 $0.00 20p Medians Database Development Each $6,000.00 $0.00 20q Valves Database Development Each $61000.00 $0.00 20r Manhole Covers Database Development Each $6000.00 $0.00 20s Trees Database Development Each $6,000.00 $0.00 20t Catch Basins/ Drainage Inlets from Master Drainage Plan Database Development Each $6,000.00 $0.00 20u Sidewalk Database Development Each Korn no 1 $6,owoo ;6,000.00 20v Curb & Gutter Database Development Each $6,000 00 $0.00 Service Category p3: Pavement Management Analysis Provide Price Per Tiered Group A B Cade Unit Unit cost ($) 0.2m Unit Base Cost ($1 Unit cost ($) 2.11. unit cost ($) 7"Agreed -1 Units Upon cos[ Total Agreed Upon Activity H Activity Description Le Miles an Lane Miles Lane Miles ($)/Unit Cost($) Calculate the International Roughness Index (IRI)for each road segment in accordance with ASTM E1926. Provide results compatible with the Participant's 21 GIS database, if applicable. lore Mlle' $3.00 $3.00 $3.0o 250 3 $750.00 Calculate a Pavement Condition Index (PCI) score for each road segment using an approved pavement management system and in accordance with ASTM 22 D6433 or ASTM E3303. Provide results compatible with the Participant's GIS database, ifapplicable. Lane Mile' $is.00 $1s.00 $is.00 zso 1s $3,7so.00 With input from Participant's staff, devise a weighing system taking into account PCI, IRI, average daily traffic for thoroughfares (traffic count raw data 23 provided by Participant), public safety emergency routes, and apply this 0-100 numeric index to the roadway information collected forthe entire Lane Mlle' $4,000.00 $aao $4.00 $4.00 250 4 $51000.00 jurisdiction. Provide results compatible with the Participant's GIS database, if applicable. Cost includes base cost plus lane mile unit cost. Estimate the annual budget required to meet the long-term goals regarding desired pavement condition Ievels.Cost Includes base cost plus lane mile unit 24 cost. Each Participant $s,000.00 $50.00 $10.00 Slum 10 $0.00 25 Create a five year and ten year pavement rehabilitation plan with input from Participant's staff. Cost Includes base cost plus lane mile unit cost. Each Participant 55,000.ou $tu.w $moo $low 10 $0.00 Recommend the computer hardware and software needed for successful implementation, potentially including recommendation for licenses of pavement 26 management system software and other geodatabase software as needed. Each Participant $3,50100 $0.00 Train Participant staff and provide assistance to the Public Works and IT Department as needed for the use of data collected through the fully automated 27 system. (20 person maximum per class) Day $10,000.00 $o.00 Service Category p4: Electronic Products Provide Price Per Tiered Group A e Coda Unit Base Cost($) Unit Cost M 0.200 unit Co. M 201IN Unit Cost ($) 70a Tobl Units Agreed Upon Cost Total Agreed Upon Activity H Activity Description Lane Miles Lam. ne Miles Lane Miles ($)/Unit Cost($) 28 Roadway information that shall be collected and provided to the Participant at a minimum includes items a. through I. in Exhibit B Lane Mlle' Siam $t8.00 $1a.Co 250 1a 4500 29 Collect digital images at 25-foot intervals of the road surface condition and link to a geodatabase (minimum forward facing imagery). Lane Mile' $6.00 $6.00 $boll 250 6 ISM Load assessment data for all Participant -maintained pavements into a pavement management system required by local government Participant"), if 30 applicable. (Example: MicroPaver). The assessment data shall include visual observations, photographs and measurements collected by instrumentation. Each Participant $5,000.00 $8.00 $6.00 $4.0o zs0 a $6,000.00 Cost includes base cost plus lane mile unit cost. Implement map module so that pavement condition and other data can be integrated, displayed, and accessed through the map interface in a format 31 consistent with the Participant's horizontal and vertical control network system, if applicable. Cost Includes base cost plus lane mile unit Cast. Each Participant 54,500.00 $10.00 $10.00 $10.00 10 $o.00 Provide to the Participant the pavement condition data in a pavement management system database approved by Participant. Coordinate with the 32 Participant's IT department to provide pavement condition data in a format compatible with the Participant's Environmental Systems Research Institute Each Participant $3,000A0 $8.00 $6.00 $400 250 6 $S,000.ao (ESRI) GIS database, if applicable. Cost includes base cost plus lane mile unit cost. Provide ass et management tools or systems (not just collection)(i.e., 15-year plan about how to fix or repair assets). Cost Includes base cost plus lane mile 33 unit cost. Each Participant no bid no bid no bid no bid So - Service Category 05: Pavement Structural Analysis Provide Price Per Tiered Group A e C=Axe Unit Unit Base Cost ($) Unit Can ($) 04W Unit Cost ($) 201-700 Unit Cost ($) 700s Total Units Agreed Upon Cost Total Agreed Upon Activity p Activity Description Lane Mlles Lane Miles Lane Mlles I51/un11 cost 151 Collect and analyze pavement structural condition information through the use of a falling weight deflectometer in accordance with industry standards on 34 designated participant -awned roadways. Day 5 7800 131.000.00 Collet[ and analyze pavement structural condition information through the use of Ground Penetrating Radar (GPR) in accordance with industry standards 35 on designated participant -owned roadways. ** So- Collect and analyze pavement structural condition information through the use of pavement cores in accordance with industry standards on designated 36 participant -owned roadways (traffic control included)' Service Category p6: GIS Related Services Provide Price Per Tiered Group A a c=Ada Unit Linn co -zap n ($) o Unit Base cost Linn cost ($l zolaoo tort 1517ow Unit Agrees upon CostToeal Total Unit1$1/Unit Agreed upon Activity H Activity Description Lane Miles Lane Miles Lane Miles Cost($) 37 GIS Clean -Up ServicesEach Participant $14,000.00 $0.00 38 GIS Support Services Each Participant $54,000.00 as GIS Remote Training Sessions from IMS GIS Manager/ Expert (2-Hour Sessions) Each Pareicipant $S,000.00 $0.00 Service Category 07: Value Added Services Provide Price Per Tiered Group A B c=Axe Base Unit Cost ($) 0-200 Unit Cost ($) 201-700 Unit Cost is) 700s Agreed Upon Cost Total Agreed Upon Activity fY Activity Description Unit Unit Cost ($1 Lane Miles Lane Miles Lane Miles TotalU' (51/Unit Cast ($) Full Written Final Report- Firm shall prepare and submit a written project report summarizing the work performed, dates of collection, methodology, and ao Each Participant $20,000.00 So - Project Presentation- Firm shall prepare and present a written project report summarizing the work performed, dates of collection, methodology, and 41 results to the Participant's Iegi,lative body. Each Participant $28,000.00 $0.00 Provide Curb Ramp and ADA/Barrier Free Ramp Compliance Survey Each Participant $5000 $0.00 Stand-alone field operation for collection of asset inventory only, with different levels of position accuracy and abilities to use data for attribute registration 43 and conditions. Cost includes base cost plus lane mile unit Cast. $2,30000 $l0000 $l0000 $100.00 $0.00 a. Photogrammetry Zane Mile' b.Mobile Lidar Generic asset types, allowing for any item within line ofsight ofthe collection vehicle. Asset types include items a. through d. in Exhibit B. a4 Cost includes base cost plus lane mile unit Cast. tare Mile' $1,15000 $34,50 $34,50 $34- $0.00 4s Provide consultancy services to develop Iinework in GIS for missing sidewalks in order to quantify and identify on a map Hour $200,00 $0.00 TOTAL 51s4,3oo.00 Lane mile is to be defined as a mile traveled as 1. A single pass on alleyways 2. A centered single pass on residential streets 3. Includes the outside lane in each direction for collectors and arterials (2 total). 'Spacing for pavement cores to be negotiated with each participant. ** The awarded Contractor(s) shall provide all necessary field inspectors, vehicles, tools, equipment, traffic control and other services required to perform this work. No engineering services are available under this contact. Any activities that Participant and/or Contractor deem to require the service(s) of an engineer must be procured separately and are the sole responsibility of that party."