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2016-02-08 Parks Board PacketCITY OF SOUTHLAKE MEMORANDUM February 4, 2016 TO: Parks and Recreation Board Members FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Parks and Recreation Board Meeting — Monday, February 8, 2016 at 6:00 p.m. The meeting will begin promptly at 6:00 p.m. in the Town Hall Council Chambers. Please advise staff if you are not able to attend this meeting (Icarpenter(c�ci.southlake.tx.us or 817.748.8184). Thank you. 1. Task Force Update WORK SESSION REGULAR AGENDA 2. Agenda Item No. 1. Call To Order 3. Agenda Item No. 2. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held January 11, 2016. Please make any corrections to the minutes part of the motion for consideration. B. Absence of Parks and Recreation Board Members — There are no absences for consideration as all members were present at the January 11, 2016 meeting. A copy of the Attendance Report is in your packet. 4. Agenda Item No. 3 Public Forum This is the public's opportunity to address the Board about non -agenda items. During Public Forum, the Board will not discuss or take action on any item brought up at this time. 5. Agenda Item No. 4 Discussion City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — February 8, 2016 Page 2 of 3 A. Athletic Associations Dashboard Reports - Dashboard reports are included in your packet for review prior to the meeting. Representatives from Southlake's youth athletic associations have been invited to the meeting to answer questions if needed, but will not make presentations. Athletic associations' presentations will be made at the September Park Board meeting. B. Southlake Tennis Center Improvements - Director Tribble will present design plans for the new tennis center to be constructed during Bicentennial Park Phase III improvements. C. Parks & Recreation Update - This is a standing item on the agenda to allow staff to update the Board about current and future Parks & Recreation activities and events. A copy of report is included with your packet. 6. Agenda Item No. 5. Consider A. Election of Vice Chair Position — The purpose of this item is to elect from the current roster of the Park and Recreation Board a Vice Chair to fill the unexpired one-year term of office vacated by Vice Chair Chad Patton. Mr. Patton has vacated his position on the Parks & Recreation Board to seek a position on City Council in the May election. Park Board officers are typically elected in July or August following the appointment of new board members by City Council. According to Park Board Bylaws (Section 3.1), a vacancy in an officer position may be filled for the duration of the unexpired term by special election of the Board as soon as the vacancy occurs. The Vice Chair position is vacated effective the February meeting and may be filled at this time. Any sitting board member is eligible for election to the Vice Chair position. A copy of the Park and Recreation Board Bylaws is included in your packet. OTHER ITEMS OF INTEREST 7. City Council Action — There were no park and recreation related action items considered by City Council at the January 5 and January 19, 2016 meetings. If you would like to receive notifications for City Council meetings, construction alerts, calendar and community events updates and more, please sign up at the City's website by clicking on the "Notify Me" tab at http://www.cityofsouthlake.com/1ist.aspx. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — February 8, 2016 Page 3 of 3 As always, we appreciate your commitment and service to the City. Chris Tribble STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, TX 76092 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble ci.southlake.tx.us) Cassie Tucker, Assistant to the Director, 817-748-8036, (ctucker(a)_ci.southlake.tx.us) Candice Edmondson, Deputy Director of Community Services, 817-748-8311; cedmondson(a)ci.southlake.tx.us Kate Meacham, Deputy Director of Community Services, 817-748-8018; (kmeacham(a)ci.southlake.tx.us) Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184;(Carpenter(cDci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork ®CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING Monday, February 8, 2016 6:00 p.m. LOCATION: Southlake Town Hall Council Chambers 1400 Main Street Southlake, Texas 76092 WORK SESSION: 6:00 P.M. 1. Call to Order 2. Task Force Update REGULAR SESSION: Immediately followinla the work session 1. Call to Order 2. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held January 11, 2016 B. Absence of Parks and Recreation Board members 3. Public Forum 4. Discussion A. Athletic Associations Dashboard Reports B. Southlake Tennis Center Improvements C. Parks & Recreation Update 5. Consider A. Election of Vice Chair Position 6. Adjournment A quorum of the City Council may be present at this meeting. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — February 8, 2016 Page 2 of 2 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on February 5, 2016 by 6:00 p.m, pursuant to Chapter 551 of the Texas Government. Code. Lori Payne, TF City Secretary If you plan to attend this public'ffre AflO`1Md%1iave a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.7W8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity 4 Innovation 1 Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: JANUARY 11, 2016 LOCATION: Southlake Town Hall Council Chambers 1400 Main Street Southlake, Texas TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman, Vice Chair Chad Patton and Secretary France Scharli; and Palmer, Miguel Salinas and Paul Venesky Board Members Mitch Hill, Lori PARKS AND RECREATION BOARD MEMBERS ABSENT: None STAFF PRESENT: Director of Community Services Chris Tribble; Deputy Director of Community Services Kate Meacham; Deputy Director of Community Services Candice Edmondson; Assistant to the Director Cassie Tucker; and Recreation Coordinator Jared Darnell WORK SESSION 1. CALL TO ORDER The Work Session was called to order by Park Board Chair Tina Wasserman at 5:58 p.m. 2. LIVEFIT SOUTHLAKE PRESENTATION Recreation Coordinator Jared Darnell presented information about the LiveFit Southlake Wellness Challenge and upcoming events to promote and encourage community health and wellness. 3. SOUTHLAKE 2030 PLAN UPDATE Assistant to the Director Cassie Tucker presented an update on Southlake 2030 Plan and was available to answer questions. An update of the Southlake 2030 Plan will be provided annually in January to Park Board. Work Session was adjourned at 7:04 p.m. REGULAR AGENDA 1. CALL TO ORDER City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A - 1 Minutes of the January 11, 2016 Parks Board Meeting Page 2 of 3 Chairman Wasserman called the regular meeting of the Parks and Recreation Board to order at 7:05 p.m. Agenda Item 4A, Parks & Recreation Report, was presented. See item below in regular agenda sequence. 2. CONSENT AGENDA Consent Agenda items are considered to be routine and are enacted with one motion by the Board. 2A. APPROVAL OF THE MINUTES FROM THE NOVEMBER 9, 2015 REGULAR PARKS AND RECREATION BOARD MEETING. There were no corrections to the November 9, 2015 Park Board meeting minutes. 2C. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS There were no board absences for consideration. APPROVED A motion was made to approve the Consent Agenda as presented. Motion: Patton Second: Salinas Ayes: Hill, Palmer, Patton, Salinas, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 7-0 Motion Carried. 3. PUBLIC FORUM Chairman Wasserman opened public forum. There being no one to speak, Chairman Wasserman closed public forum. 4. CONSIDER 4A. MARCH PARKS AND RECREATION BOARD MEETING Chair Wasserman and Director Tribble presented this item. The Park Board discussed options for the meeting and agreed to cancel their March 14, 2016 meeting due to CISD Spring Break. The board will discuss at the February meeting an option to hold a Park Board meeting on March 7, if necessary. There was no formal motion or vote. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-2 Minutes of the January 11, 2016 Parks Board Meeting Page 3 of 3 5. DISCUSSION 5A. PARKS & RECREATION UPDATE Deputy Director Kate Meacham reviewed the Community Events Schedule included in the meeting packet and responded to questions from the Board regarding the tennis center expansion project and other upcoming events. Staff confirmed the Dallas Cowboys Youth Football Camp will be held July 18-20 at North Park. An update on the Softball Task Force meetings will be provided at an upcoming board meeting. The Board will receive a copy of the draft Southlake Tennis Center concept to be presented January 26 & 27 at The Marq. Future athletic associations' dashboard reports to include Southlake Cricket Club following completion of the cricket pitch at Bob Jones Park in February 2016. (The term the facilities utilization agreement with Southlake Cricket Club, approved by City Council September 2, 2014, is for one year following completion of the cricket pitch.) �_1�aL�1�1:�►1Ji1=1�� APPROVED A motion was made to adjourn the meeting at 7:23 p.m. Motion: Patton Second: Hill Ayes: Hill, Palmer, Patton, Salinas, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 7-0 Motion Carried. Tina Wasserman, Chairman Parks & Recreation Board Chris Tribble, Director Community Services Dept. A recording of this meeting is available upon request from the Office of City Secretary. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-3 CITY OF SOUTHLAKE MEMORANDUM February 4, 2016 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item Action Requested: There is no action required by Park Board for this item as all members were present at the January 11, 2016 meeting. Background Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004 provides a mechanism for consideration of absences of Board members from regular or special Park Board meetings. This item is listed as a standing item on meeting agendas. Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: Park Board approved the Absence Policy at the July 12, 2004 meeting. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: Attendance Log Staff Recommendation: No Park Board action required for this item. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-1 Park and Recreation Board Attendance Report 2016 Place Name 1/11/16 2/8/16 3/14/16 4/11/16 5/9/16 6/13/16 7/11/16 8/8/16 9/12/16 10/10/16 11/14/16 12/12/16 Individual Attendance Rate Hrs To Date oaMeeting o��® Attendance Rate (includes .. , 1/11/16 Work Session held at 6pm, followed by regular meeting. 2015 1 Miguel Salinas I I I Individual Rate 100% Hrs To Date 6.75 2 Tina Wasserman 100% 15.5 3 Frances Scharli X X X 70% 8 4 Lori Palmer X X 80% 10.75 5 Mitch Hill X X 80% 13.75 6 Chad Patton X X X 70% 12.5 7 Paul Venesky X X 80% 13.25 1 Jeff Medici X v, 80% 4 Meeting Attendance Rate (includes substitutions) 86% 86% 71% 71% 0% 57% 0% 57% 86% 86% 100% 100% 0% Total Hrs Per Month 0.75 0.75 1 j 1 j 0 j 1.5 j 0 j 3.75 j 2.25 j 0.5 j 2 j 2 j 0 8/6/15 Joint CC/SPDC/Park Mtg at 6:30pm; followed by Joint SPDC/Park Mtg at 9:00pm. Average Monthly Attendance Rate 2016 100% In attendanc X I Not in attenc Vacant posit Meeting Car Meeting Car in R Average Monthly Attendance Rate 2015 80% In attendanc X Not in attenc t Substitute in • Vacant posit _ Meeting Car ♦ Meeting Car Change in R 2B-2 All Associations Total 7000 Non-residents 6187 6034 6016 Residents 6000 5000 a 'u 4000 c� a 0 3000 x m Fp 2000 1000 0 2013 2014 2015 25000 19063 # Practice Field Hours b,O20000� 17187 # Game Field Hours U1 i 15000 3 � -C = 10000 LL 5000 3064 2447 2784 0 2013 2014 2015 All Associations Tournaments Association Tournaments Outside Tournaments 23 72014 20 8 2015 2(2013 Total 45 21 Average 15.00 7.00 'Total User Fees Year 2013 User FWs $64,222.00 2014 2015 $56,375.00 $55,373.00 $175,970.00 Average $58,656.67 riations: Overall we experienced less than 1% decrease in participation. We are providing approximately 20,000 hours of field space across all Associations per year. 4A - 1 Updated: February 2, 2016 Dragon Youth Football Association 40 Non-residents 35 34 Residents M 30 u 20 25 m a c 20 L 15 E Z 10 5 0 Fall 2013 Fall 2014 Fall 2015 50 45 # Practice Field Hours 45 # Game Field Hours i 40 40 2 C 35 ra 30 v 25 ii p 20 L cu -0 15 O Z 10 5 0 0 0 0 Fall 2013 Fall 2014 Fall 2015 2.5 Jn Number of Teams E 2 M H r— 1.5 O � 1 E 0.5 O Z 0 Fall 2013 Fall 2014 Fall 2015 Year Tournaments DYFA Outside 2013 2014 0 0 0 0 2015 0 0 Total 0 0 Average 0.00 0.00 User Fees Year User Fees 2013 2014 $0.00 $241.00 2015 $408.00 Total $649.00 Average $216.33 Total Participants Year Total Participants Yearly Difference 2013 2014 0 20 +20 2015 34 +14 Total Average 54 18.00 Variations: (1) DYF did not use City fields in Fall 2013. (2). Reporting for Age and Gender reflects Associations total participation, including individuals who do not utilize Southlake fields and their Cheerleading program. DYF has a total of 429 participants. Football (308), Cheer (121). 4A-2 Updated: January 29, 2016 Grapevine-Southlake Soccer Association 1600 Non -Residents 1454 1385 1472 1413 1400 1322 1279 Residents C a 1200 .Y 1000 a c g 800 v v 600 z w 0 400 r• 216 E 200 3 Z 0 Spring 2013 Spring 2014 Spring 2015 Summer 2015 Fall 2013 Fall 2014 Fall 2015 2500 T 2180 2180 2150 practice Field Hours un 1980 1980 1980 Game Field Hours 3 2000 O 2 yb.0 1500 ro ut 1000 O1 549 232 600 LL 500 SAL 300 247 0 0 Spring 2013 Spring 2014 Spring 2015 Summer 2015 Fall 2013 Fall 2014 Fall 2015 160 140 £ 120 to 100 H 80 w O L 60 aJ 40 E 20 3 Z 0 Spring 2013 Spring 2014 Spring 2015 Summer 2015 Fall 2013 Fall 2014 Fall 2015 2015 Fall Participation by Age 2015 Fall Participation by Gender 3-4 yrs 70% 17-19 yrs ■ 42 ■ 5-6 yrs Girls Boys ■ 7-8 yrs 60% 15-16 yrs - 43 ■ 9-10 yrs 60 % ■ 11-12 yrs 13-14 yrs 91 ■ 13-14 yrs 50% ■ 15-16 yrs ■17-19 yrs 40% N 11-12 yrs 169 40% bA C tc GJ 9-10 yrs 251 30% bA Q 7-8 yrs 286 20% 5-6 yrs 1320 10% 3-4 yrs 77 0% 200 250 300 0 50 100 1.50 350 Tournaments Year GSSA 2013 1 2014 1 2015 0 Total 2 Average 0.67 I User Fees I Outside Year User Fees 0 2013 $20,540 0 2014 $13,273 0 2015 $13,181 0 Total $46,994 0.00 C.Average $15,664 Total Participants Year Total Participants Yearly Difference 3 2,926 4 2,798 -128 5 2,817 +19 al 7,262 gage 2,421 Variations: (1) Increased usage will continue through Spring 2016 due to Grapevine fields being damaged by flood waters. GSSA did not host Soccerfest in 2015 due to damage of Grapevine fields. 4A-3 Updated: January 29, 2016 B A - I I V 9— ■ I r I 30 H Number of Teams E 25 M g 20 O 15 10 E5 Z 0 Fall 2025 2015 Fall Participation by Grade ■ Ages 4 7 2015 Fall Participation by Gender ■ Male ■ Female ■ Ages 8-10 160 152 18 and Up ■ Ages 11-12 ■ Ages13-17 140 ■ 18 and Up Ages13-17 120 100 Ages11-12 80 60 Ages 8-10 40 7 20 Ages 4-7 0 0 5 10 15 20 25 30 35 40 Tournaments Pr User Fees 11 Total Participants Year MLS Outside Year User Fees Year Total Participants Yearly Difference (2015 0 0 2015 $0.00 2015 152 Total 0 0 Total $0.00 Total 152 440-4, Average 0.00 0.00 Average $0.00 ' Average 152.00 Variations: Fall 2015 was the inaugural season for Miracle League of Southlake. 4A-4 Updated: February 1, 2016 Dragon Youth Baseball Association 180 Select Non -Residents a.+ 160 153 159 Select Residents 140 Y 140 ' 120 N 126 o, EL 120 y Y 100 £ a 80 Z 60 � 40 20 0 jr Spring/Summer 2013 Spring/Summer 2014 Spring/Summer 2015 Fall 2013 Fall 2014 Fall 2015 5000 # Practice Field Hours 4000 3420 # Game Field Hours i AA 7 7 3000 2135 2200 -0 0 2000 129813121298 d 1025 860 900 ii 1000 300 i 0 0 0 0 ■T■T■ Spring 2013 Spring 2014 Spring 2015 Summer 2013 Summer 2014 Summer 2015 Fall 2013 Fall 2014 Fall 2015 100 w Recreation 0 ■ Select y 80 41 E EN 60 ~ 7 Z 40 20 M 0 Spring 2013 Spring 2014 Spring 2015 Summer 2013 Summer 2014 Summer 2015 Fall 2013 Fall 2014 Fall 2015 2015 Fall Participation by Age 3-4 yrs 15-18 yrs 38 ■ 5-6 yrs ■ 7-8 yrs 13-14 yrs 54 ■ 9-10 yrs ■ 11-12 yrs ■ 13-14 yrs 11-12 yrs Cu 124 ■ 15-18 yrs 0A C rp 9-10 yrs � 19 = W Q 7-8 yrs L 117 5-6 yrs 83 3-4 yrs 30 0 20 40 60 80 100 120 140 Tournaments User Fees Total Participants Yearly Year SBA Tournaments Outside Tournaments Year User Fees Year Total Participants Difference 2013 0 6 2013 $21,582.00 2013 1,661 2014 0 5 2014 $21,814.00 2014 1,657 -4 2015 0 2 2015 (7e $20,723.00 2015 1,574 -83 ' Average 0.00 4.33 YTD CflAverage $21,373.00 ' Average 1630.67 YTD YTD Variations: (1) Fall 2015 Recreational slightly decreased in Spring 2015 due decreased due to: (a) Increased competition League numbers are decreased due to: (a) Increased to park construction. (2) Fall Select League numbers with growing fall sports (b) Numbers decreased select participation (b) are increased due to customer in spring possibly due Increased competition with growing interest in elevated competitive to construction. fall sports such level offerings. as flag football, lacrosse, etc. (c) Numbers (3) Fall 2015 Total League numbers are 4A - 5 Updated: January 29, 2016 Southlake Carroll Lacrosse Association 500 469 ■ Non-residents 450 428 418 ■ Residents N 41 400 3s2 366 Q 350 L M a 300 0 ai 250 E 200 162 Z 150 100 50 38 0 Spring 2013 Spring 2014 Spring 2015 Summer 2013 Summer 2014 Summer 2015 Fall 2013 Fall 2014 Fall 2015 1600 1480 1480 1480 1480 1480 1400 �q Practice Field Hours 1200 �q Game Field Hours 1000 L 3 O 2 800 41 50 W 600 N I 400 d LZ 200 172 6 60 66 0 0 45 12 Spring 2013 Spring 2014 Spring 2015 Summer 2013 Summer 2014 Fall 2013 Fall 2014 Fall 2015 30 VI E 25 M 20 O 15 L 10 7 5 Z 0 Spring 2013 Spring 2014 Spring 2015 Summer 2013 Summer 2014 2015 Fall Participation by Grade High School NiELM ■ 1-2 Grade ■ 3-4 Grade ■ 5-6 Grade 7-8 Grade ■ 7-8 Grade ■ High Schoo 5-6 Grade 3-4 Grade 1-2 Grade 0% 10% 20% 30% 40% 50% 60% 70% Summer 2015 120 100 80 60 40 20 0 Number of Teams Fall 2013 Fall 2014 Fall 2015 2015 Fall Participation by Gender ■ Youth High School 52 Girls Boys ournaments User Fees Total Participants SCLA Outside Year User Fees Year Total Participants Yearly Difference 2013 2 0 2013 $10,185.00(re, 2013 810 2014 2 1(re, 2014 $8,369.002014 822 +12 2015 1 12015 $8,007.002015 631 -191 ' Total 5 2 Total $26,561.00 Total 2,263 Averaee 754.33 Averaee 1.67 0.67 Averaee S8.853.67 Variations: (1) Decrease in numbers (366 to 162) due to youth boys not utilizing any of the City fields in Fall 2015. Youth boys participated in box lacrosse which utilize Bicentennial hockey rink. The numbers for the hockey rink are tracked via rentals dashboard (231.5 hours in 2015). 4A-6 Updated: February 1, 2016 Southlake Girls Softball Association 300 Non-residents 246 Residents Y 250 C 226 = 138 202 Y 200 183 `m d 152 C 150 m v a, 100 w v 50 r n E 0 z Spring 2013 Spring 2014 Spring 2015 Fall 2013 Fall 2014 Fall 2015 300 202 Select Non -Residents 250 Select Residents 206 263 H 194 200 O fl 163 166 150 E a Z 100 r174 50 0 r Spring/Summer2013 Spring/Summer2014 Spring/Summer2015 Fall 2013 Fall 2014 Fall 2015 2000 d 1530 1530 1530 1530 1530 1530 —# Practice Field Hours 0A 1500 # Game Field Hours f6 V) fA L D 3 1000 65 O O 41 = 500 234 204 215 210 213 8 tL 0 0 0 - ' 0 Spring 2013 Spring 2014 Spring 2015 Summer 2013 Summer 2014 Summer 2015 Fall 2013 Fall 2014 Fall 2015 25 ■ Recreation 20 ■ Select O L tn 15 0! E 10 imu 7 Z 5 0 Spring 2013 Spring 2014 Spring 2015 Fa112013 Fa112014 Fa112015 2015 Fall Participation by Age 3-4 yrs 16 and Up 24 ■ 5-6 yrs ■ 7-8 yrs 15-16 yrs 32 ■ 9-SO yrs ■ 11-12 yrs 13-14 yrs 30 ■ 13-14 yrs y C u-12 yrs r6 117 ■ 15-16 yrs ■ 16 and Up a9-10 yrs Q 7 73 7-8 yrs 83 5-6 yrs 30 3-4 yrs 7 0 20 40 60 80 100 120 140 Tournaments User Fees Total Participants Yearly Year # SGSA Tournaments # Outside Tournaments Year User Fees Year Total Participants Difference 2013 20 1 2013 790 2013 $11,915.00 2014 17 2 2014 $12,678.00 2014 775 -15 2015 $13,054.00 2015 1 3 (4l 2015 808 +33 ,,Average Total $37,647.00 ' Total 2,373 12.67 2.00 Average $12,549.00 Average 791.00 Variations: 4A-7 Updated: January 29, 2016 Community Events Schedule 2016 Name of Event Hosting Organization Type of Event Start Date End Date Times Location Explanation of Event Event Website SCLA Opening Day SCLA Opening Day for Spring 2016 2/13/2016 2/13/2016 All Day North Park Opening day activities for Spring 2016 season LiveFit Southlake: Walk with Mayor City of Southlake LiveFit Southlake 2/13/2016 2/13/2016 9:OOam Bicentennial Park Wa wit Mayor Hill as part of LiveFit Southlake program www.LiveFitSLK.com LiveFit Southlake: Staying Alive / Lunch and Learn City of Southlake LiveFit Southlake 2/13/2016 2/13/2016 10:OOam - 2:OOpm The Marq Southlake Events in coordination with DPS and LiveFit Southlake www.LiveFitSLK.com Day Break Camp Mania City of Southlake Day Camp 2/15/2016 2/15/2016 All Day Durham Intermediate Expanding Camp Mania program for single day programs South lakeParksandRec.com GSSA Opening Day GSSA Opening Day for Spring 2016 2/20/2016 2/20/2016 All Day Bob Jones Park Opening day for the spring 2016 season LiveFit Southlake: Walk with Mayor City of Southlake LiveFit Southlake 2/20/2016 2/20/2016 9:OOam Bob Jones Nature Center Wa wit Mayor Hill as part of LiveFit Southlake program www.LiveFitSLK.com LiveFit Southlake: CPR Class City of Southlake LiveFit Southlake 2/20/2016 2/20/2016 8:OOam - 12:OOpm DPS CPR Class in coordination with DPS www.LiveFitSLK.com Carroll ISD Varsity Softball Tournament CISD Sotball Tournament 2/25/2016 2/27/2016 8:OOam - 10:OOpm Bob Jones Park Annual Softball Tournament LiveFit Southlake: Lunch and Learn City of Southlake Lunch and Learn 2/27/2016 2/27/2016 12:OOpm - 1:OOpm The Marq Southlake Lunch and Learn as part of LiveFit Southlake www.LiveFitSLK.com LiveFit Southlake: Blood Pressure / Sugar Screening City of Southlake LiveFit Southlake 2/29/2016 2/29/2016 2:OOpm - 7:OOpm The Marq Southlake Blood Pressure and Blood Sugar Screenings www.LiveFitSLK.com LiveFit Southlake: Lunch and Learn City of Southlake LiveFit Southlake 3/5/2016 3/5/2016 12:OOpm - 1:OOpm The Marq Southlake Lunch and Learn as part of LiveFit Southlake www.LiveFitSLK.com SBA Opening Day SBA Opening Day for Spring 2016 3/5/2016 3/5/2016 All Day Bicentennial Park Opening day for the spring 2016 season Spring Break Camp Mania City of Southlake Day Camp 3/14/2016 3/18/2016 All Day Durham Intermediate Camp Mania Spring Break Camp South lakeParksandRec.com Easter in the Park City of Southlake Easter Egg Scramble 3/19/2016 3/19/2016 9:OOam - 12:OOpm North Park Annual Easter Egg Scramble South lakeParksandRec.com LiveFit Southlake: Walk with Mayor City of Southlake LiveFit Southlake 3/26/2016 3/26/2016 9:OOam - 10:30am Rustin Pavilion Walk with Mayor Hill as part of LiveFit Southlake program www.LiveFitSLK.com SGSA Opening Day SGSA Opening Day for Spring 2016 3/26/2016 3/26/2016 All Day Bob Jones Park Opening day for the spring 2016 season Miracle League Opening Day Miracle League of Southlake Opening Day for Spring 2016 3/26/2016 3/26/2016 All Day Bicentennial Park Opening day for the spring 2016 season Summer Program Registration Begins City of Southlake Program Registration 4/1/2016 4/1/2016 All Day Online First day to register for summer programs South lakeParksandRec.com LiveFit Southlake: Superhero 5k City of Southlake LiveFit Southlake 4/2/2016 4/2/2016 9:OOam Bicentennial Park 5k Run www.LiveFitSLK.com Altrusa Run in the Park Altrusa DFW 5k Run/Walk 4/16/2016 4/16/2016 8:OOam - 11:OOam Bicentennial Park Non -Profit 5K Run/Walk www.dfw.altrusa.org Art in the Square Southlake Women's Club Art Festival 4/22/2016 4/24/2016 All Day Town Square Art Festival Race2Rescue RescueHer 5k Run/Walk 4/30/2016 4/30/2016 8:OOam - 11:OOam Bicentennial Park Non -Profit 5K Run/Walk www.Rescul r.org APEX Film Festival APEX Film Festival 5/7/2016 5/7/2016 12:OOpm - 10:OOpm The Marq Southlake Film Festival Spring Family Campout City of Southlake Family Campout 5/7/2016 5/8/2016 4:OOpm - 9:OOam Bob Jones Park Annual Spring Family Campout South lakeParksandRec.com Day Break Camp Mania City of Southlake Day Camp 5/27/2016 5/27/2016 All Day Durham Intermediate Expanding Camp Mania program for singe day programs SouthlakeParksanclRec.com Summer Camp Mania City of Southlake Day Camp 6/6/2016 8/12/2016 All Day Durham Intermediate Summer Camp Mania SouthlakeParksanclRec.com SBA Rec. All Star Tournament SBA Rec. All Star Tournament 6/10/2016 6/12/2016 All Day Bicentennial Park Local Rec. League All Stars SGSA Rec. All Star Tournament SGSA Rec. All Star Tournament 6/18/2016 6/18/2016 All Day Bob Jones Park Local Rec. League All Stars Adrenaline Adrenaline Lacrosse High Rollers - Texas Adrenaline Lacrosse Lacrosse Recruiting Event 6/23/2016 6/24/2016 8:OOam-6:OOpm North Park The Adrenaline High Rollers has historically attracted the top level players in the western United States to compete in an intense environment in front of D1, D2, and D3 recruiters. The event is open to all players and as many as 12 states and Canada have represented over the years. Players also get the full adrenaline treatment with unbelievable custom gear packages from generous (75% College Placement success rate). www.adrin.com/events/2016-high- rollers -texas/ Dallas Cowboys Football Academy Youth Camp Dallas Cowboys Football Camp 7/18/2016 7/20/2016 8:OOam-4:OOpm North Park Football skills camp hosted by the Dallas Cowboys. This will be the 2nd year that the City is hosting this camp at North Park. www.dallascowboys.com/Academy 4C-1 2/4/2016 CITY OF SOUTHLAKE MEMORANDUM February 2, 2016 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Election of Vice Chair Position Action Requested: Election of Parks and Recreation Board vice-chairman to fill the remaining unexpired one-year term vacated by Vice Chair Chad Patton. Background Information: Effective the February Park Board meeting, Vice Chair Chad Patton vacated his position on the Park Board to seek a position in the May election as a City Council member. The vacant Vice Chair position may be filled at this time. The Southlake City Code and the Park and Recreation Bylaws address the process for filling vacancies of officer positions on the Parks and Recreation Board. Annually, following the City Council appointments of new Park and Recreation Board members, usually in July or August, the Board elects a Chair, Vice Chair and Secretary to serve until the next annual election. Should an officer position become vacant during the term, the Board may hold a special election to fill the unexpired term for the duration of the term. Any sitting member of the Board may be considered for the Vice Chair position. The current Board members are: ■ Miguel Salinas — Place 1 ■ Tina Wasserman — Place 2 (current Chair) ■ Frances Scharli — Place 3 (current Secretary) ■ Lori Palmer — Place 4 ■ Mitch Hill — Place 5 ■ Vacant — Place 6 (current Vice Chair) ■ Paul Venesky — Place 7 City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5A - 1 Parks and Recreation Board Meeting Date — February 8, 2016 Page 2 of 2 A brief summary of the Vice Chair's duties are listed below for your consideration. Vice Chair • In absence of Chair or in event Chair not able to, or refusal to act, Vice Chair shall preform duties of the Chair • Preside at Board meeting in Chair's absence • Perform other duties as prescribed Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: Park Board election to fill the vacancy of vice chair February 8, 2016 Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: Park and Recreation Board Bylaws Staff Recommendation: Park Board election to fill the vacancy of Vice Chair for a term to expire at the next election of officers City of Southlake Values: Integrity ♦ Innovation ♦ Accountabilit ♦ Commitment to Excellence ♦ Teamwork 9A-2 BYLAWS OF THE CITY OF SOUTHLAKE PARK AND RECREATION BOARD ARTICLE I PURPOSE AND POWERS Section 1.1 Purpose The Southlake City Council established the Southlake Park and Recreation Board to act as an advisory board to the City Council relating to all nature of park improvements and recreation programs. Section 1.2 Powers In fulfillment of its purpose, the Southlake Park and Recreation Board shall be governed by the Southlake City Code and other applicable law. ARTICLE II BOARD MEMBERS Section 2.1 Composition and Terms of Office (a) The Board shall consist of nine (9) citizens of the City of Southlake, Texas, and shall be appointed by the City Council. (b) Members shall be appointed for two-year terms. Members shall serve without compensation. All appointments for regular and/or alternate members to fill unexpired terms shall be filled in the same manner as regular appointments and shall terminate as per the original term being filled. Section 2.2 Meetings of the Board. The Board shall meet the second Monday of each month in the Town Hall building or designated meeting area. Members not planning to attend a regular meeting or special meeting shall notify the Director of Community Services or designated staff or the Chair of the Board by 12:00 noon of the meeting day. Any member with unexcused absences from three (3) consecutive regular meetings or not exhibiting interest in the work of the Board shall be reported to the City Council which may, at its discretion, remove the Board member and appoint a replacement. All meetings and deliberations of the Board shall be called, convened, held, and conducted, and notice shall be given to the public, in accordance with Chapter 551 of the Texas Government Code. Section 2.3 SSRecial Meetings. Upon the request of any Board member, the Chairman shall call a special meeting of the Board. The Chairman shall fix a place ` Community Services — Parks and Recreation Board Byraw as Page l of 4 and time for such special meetings. Notice shall be given to the public in accordance with Chapter 551 of the Texas Government Code. Section 2.4 Ouorum. A simple majority of the entire Board shall constitute a quorum to conduct official business of the Board. Section 2.5 Conduct of Business. (a) At the meeting of the Board, matters pertaining to the business of the Board, as posted on the agenda, shall be considered in accordance with rules of procedure as from time to time prescribed by the Board. (b) At all meetings of the Board, the Chair shall preside. In the absence of the Chair, the Vice Chair shall preside. In absence of both the Chair and Vice Chair, the secretary shall preside. (c) The Chair shall be a voting member of the Board. (d) Minutes of each Board meeting shall be filed with the City Secretary and made available to the City Council upon request. Section 2.6 Vacancies. Any vacancy occurring in the Board shall be filled by appointment by the City Council for the length of the unexpired term. Section 2.7 Committees of the Board. The Board, through a regular vote, may appoint two (2) or more committee or sub -committee members to serve as designated. Section 2.8 Compensation of Board Members Board members shall not receive any salary or compensation for their services. ARTICLE III OFFICERS Section 3.1 Officers and Terms of Office. (a) The officers of the Board shall be a Chair, Vice -Chair, and Secretary. As soon as practicable after the annual appointment of new board members by the City Council, the board shall select from the members a Chair, Vice Chair and Secretary, each to serve for one year. Should any of the above referenced officer's positions become vacant, the Board shall hold a special election to fill such vacancy for the duration of the unexpired term. (b) All officers shall be subject to removal from office at any time by a vote of a majority of the City Council. (c) Within sixty (60) days after appointment of new members, staff will establish, and new members will attend, an orientation meeting. rJCommunity Services — Parks and Recreation Board By laws Page 2 of 4 Section 3.2 Powers of the Chair The Chair shall preside at all meetings of the Board and perform all duties incident to the office of Chair and such other duties as may be prescribed by the Board and the City Council. Section 3.3 Vice Chair. In the absence of the Chair or in the event of his/her inability or refusal to act, the Vice Chair shall perform the duties of the Chair, and when so acting shall have all the powers of and be subject to all the restrictions upon the Chair. The Vice Chair shall perform other duties as from time to time may be prescribed. Section 3.4 Secretary. The Secretary shall ensure that minutes of each Board meeting shall be filed with the City Secretary and in general shall perform all duties as from time to time may be assigned to him/her by the Chair or the Board. In absence of the Chair and Vice -Chair, or in the event of their inability or refusal to act, the Secretary shall perform the duties of the Chair, and when so acting shall have all the powers of and be subject to all the restrictions upon the Chair. In the absence of the Secretary, the Chair or acting Chair shall designate a member to perform the duties of the Secretary. ARTICLE IV BOARD DUTIES AND RESPONSIBILITIES Section 4.1 Duties and Responsibilities. The duties and responsibilities of the Park and Recreation Board shall be to: (a) Act in an advisory capacity to the City Council in all matters pertaining to parks and recreation including the development of long range capital improvements programs. (b) Cooperate with other City boards and commissions, other governmental agencies, civic groups, and citizens of the City in the advancement of sound park and recreation planning programming. (c) Recommend policies on recreation services and park improvements. (d) Recommend programs for development of recreational areas, facilities, programs and unproved recreation services. (e) Recommend the adoption of standards for recreational areas, facilities, programs and their financial support. (fl Review an annual report of existing park and recreation programs and services. 5A - 5 Community Services — Parks and Recreation Board Bylaws Page 3 of 4 (g) Review the Annual Operating and Capital Improvement Program Budget of the Community Services Department prior to submission to the City Council and submit a recommendation on the budget. ARTICLE V FISCAL YEAR Section 5.1 Fiscal Year. The fiscal year of the Parks and Recreation Board shall run with the City of Southlake fiscal year. ARTICLE VI AMENDMENTS TO BYLAWS Section 6.1 Amendments to B laws. These bylaws may be altered, amended or repealed and new bylaws may be adopted by a majority of the Board members present at any regular meeting, or any special meeting, if at least two (2) days written notice is given of an intention to alter, amend, or repeal these bylaws or to adopt new bylaws at such meeting. Recreation Board March 1.10I0 5A-6 Community Services — Parks and Recreation Board Bylaws Page 4 of 4