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2015-10-12 Parks Board PacketCITY OF SOUTHLAKE MEMORANDUM October 8, 2015 TO: Parks and Recreation Board Members FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Parks and Recreation Board Meeting — Monday, October 12, 2015 at 6:00 p.m. Please note the meeting will be held in the Town Hall Council Chambers and will begin promptly at 6:00 p.m. Please advise staff if you will not be able to attend this meeting (IcarpenterC&-ci.southlake.tx.us or 817.748.8184). Thank you. 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held September 14, 2015. Please make any corrections to the minutes part of the motion for consideration. B. Absence of Parks and Recreation Board Members — The Board will consider the absence of Chad Patton from the regular Park Board meeting held September 14, 2015. A copy of the Attendance Report is in your packet. 3. Agenda Item No. 3. Public Forum This is the public's opportunity to address the Board about non -agenda items. During Public Forum, the Board will not discuss or take action on any item brought up at this time. 4. Agenda Item No. 4. Reports A. Bob Jones Nature Center & Preserve — Staff and representatives from the Bob Jones Nature Center organization will update the Board on nature center participation, programs, and events offered at the Bob Jones Nature Center & Preserve. Their FY15 Dashboard is included in your packet. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — October 12, 2015 Page 2 of 4 B. Southlake Tennis Center — The City contracts Roxy Tennis to manage the operations of the city -owned Southlake Tennis Center. A presentation on FY15 tennis center participation, programs and events will be provided at the meeting. City staff, along with Roxy Tennis General Manager Mia Gordon-Poorman will be in attendance to present the report and answer questions. Their FY15 Dashboard is included in your packet. C. Texas Amateur Athletic Federation Award — On September 24, 2015 at the Texas Amateur Athletic Federation (TAAF) annual conference held in Rockwall, Texas, the City of Southlake was recognized by TAAF as a Gold Member City. This award is based on active involvement from the city on regional and state levels and participation numbers in youth athletic programs. There are nc documents for this item in your packet. D. Recreation Programs — Deputy Director Kate Meacham will present a report at the meeting on recreation programs, events and services offered by the Department during FY15. Three FY15 Dashboards are included in your packet. E. Rentals — The Board will be updated on facility rentals at the meeting for FY15. FY15 Dashboard is included in your packet. 5. Agenda Item No. 4. Consider A. Recommendation on Standards of Care — The purpose of this item is for Park Board to make a recommendation to City Council on the Standards of Care for 2016 for the City's elementary -age recreation programs, including Camp Mania, offered by the Community Services Department. The annual adoption of an ordinance for Standards of Care is in compliance with Section 42.041(b)(14) of the Texas Human Resources Code that requires "that an elementary -age recreation program operated by a municipality is not required to obtain a license from the state provided that the governing body of the municipality annually adopts standards of care for such programs by ordinance after a public hearing." The proposed Standards of Care includes staffing ratios, staff qualifications, facility, health and safety standards and mechanisms for monitoring and enforcing care standards. Programs operated by the City are recreation in nature and are not day care programs, which require additional guidelines. A copy of the proposed City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — October 12, 2015 Page 3 of 4 ordinance of the Standards of Care is included with your packet memo. Approval of the Standards of Care ordinance will have no additional financial impact to the budget. City Council will consider first reading of the Standards of Care ordinance at the October 20, 2015 meeting. If approved at first reading, the second reading and public hearing will be held November 3, 2015. B. Appoint a Park Board member to the 2035 Corridor Committee — The purpose of this item is for Park Board to appoint a member to serve on the 2035 Corridor Committee. The purpose of the 2035 Corridor Committee is to meet with potential developers or owners of certain properties and develop land use recommendations for the development of the property that is consistent with the framework of the Southlake 2030 Comprehensive Plan. The goal of this effort is to provide a potential developer or owner a clearer direction on a development pattern that is compatible with the Southlake 2030 Plan in terms of adjacent land uses, traffic patterns, and environmental protection. The Committee will consist of: Mayor (Laura Hill- Ex-Officio); 2 City Council Members (Brandon Bledsoe, Gary Fawks); 2 Planning and Zoning Commission Members (TBD); 1 Park Board Member JBD). Please let the Board know if you are interested in being appointed to this committee. 6. Aaenda Item No. 5. Discussion A. Construction Management Report -- The Community Services Department Construction Management Report is included with your packet. B. Parks & Recreation Update — This is a standing item on the agenda to allow staff to update the Board about current and future Parks & Recreation activities and events. A copy of report is included with your packet. OTHER ITEMS OF INTEREST 7. City Council Action — The following park and recreation -related action items were considered by City Council at the September 15, 2015 meeting. • Approved Community Services Agreements with Apex Arts League, Arts Council Northeast, Southlake Sister Cities, and Southlake Historical Society City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — October 12, 2015 Page 4 of 4 In addition to the items listed above, you can receive notifications for City Council meetings, construction alerts, calendar and community events updates and more by signing up at the City's website and clicking on the "Notify Me" tab at http://www.citvofsouthlake.com/list.aspx. 8. Park Board Preview — The following park and recreation related items are tentatively earmarked for presentation at future Park and/or City Council meetings. • Cost Recovery Policy (November) • Facilities Utilization Agreements with Southlake Baseball Association and Southlake Girls Softball Association (November) • Southlake 2030 Plan Update (November) 9. Events of Community Interest — Staff would like to share the following upcoming community events that are open to the public and may be of interest to you. • Saturday, October 17 — Crud Cruiser Fall Cleaning Day, 9:00 to 11:00 a.m., Dragon Stadium, 1085 South Kimball Avenue • Wednesday, October 28 — Meet The Mayor, 5:30 — 7:00 p.m., Del Frisco's Grille, 1200 East Southlake Boulevard As always, we appreciate your commitment and service to the City. Chris Tribble STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, TX 76092 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble(@ci.southlake.tx.us) Cassie Tucker, Assistant to the Director, 817-748-8036, (ctuckeraci.southlake.tx.us) Candice Edmondson, Deputy Director of Community Services, 817-748-8311; cedmondson(@ci.southlake.tx.us Kate Meacham, Deputy Director of Community Services, 817-748-8018; (kmeacham(@ci.southlake.tx.us) Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184;(Iarpenter(a).ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING Monday, October 12, 2015 6:00 p.m. LOCATION: Southlake Town Hall Council Chambers 1400 Main Street Southlake, Texas 76092 REGULAR AGENDA: 1. Call to order 2. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held September 14, 2015 B. Absence of Parks and Recreation Board members 3. Public Forum 4. Reports A. Bob Jones Nature Center & Preserve B. Southlake Tennis Center C. Texas Amateur Athletic Federation Award D. Recreation Programs E. Rentals 5. Consider A. Recommendation on Standards of Care B. Appoint a Park Board member to the 2035 Corridor Committee 6. Discussion A. Construction Management Report B. Parks & Recreation Update 7. Adjournment A quorum of the City Council may be present at this meeting. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — October 12, 2015 Page 2 of 2 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on October 9, 2015 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government CQcdL,..".rr'" %T141 I'll. Traci Henderson, TRMC Deputy City Secretary �' If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity 4 Innovation ♦ Accountability 4 Commitment to Excellence 1 Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: SEPTEMBER 14, 2015 LOCATION: Southlake Town Hall Council Chambers 1400 Main Street Southlake, Texas TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman and Secretary France Scharli; and Board Members Mitch Hill, Lori Palmer, Miguel Salinas and Paul Venesky PARKS AND RECREATION BOARD MEMBERS ABSENT: Vice Chair Chad Patton STAFF PRESENT: Director of Community Services Chris Tribble and Deputy Director of Community Services Kate Meacham 1. CALL TO ORDER Chairman Wasserman called the meeting of the Parks and Recreation Board to order at 6:04 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Board and are enacted with one motion. 2A. APPROVAL OF THE MINUTES FROM THE AUGUST 6, 2015 JOINT SPDC AND PARKS AND RECREATION BOARD MEETING. There were no corrections to the August 6, 2015 joint SPDC/Park Board meeting minutes. 2B. APPROVAL OF THE MINUTES FROM THE AUGUST 10, 2015 REGULAR PARKS AND RECREATION BOARD MEETING. There were two name corrections to the August 10, 2015 Park Board meeting minutes. 2C. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS The board considered the absence of Frances Scharli and Lori Palmer from the joint SPDC/Park Board meeting held August 6, 2015 and the absence of Frances Scharli from the regular meeting held August 10, 2015. APPROVED City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A - 1 Minutes of the September 14, 2015 Parks Board Meeting Page 2 of 3 A motion was made to approve the Consent Agenda as presented including approval of the minutes of the August 6, 2015 joint SPDC/Parks Board meeting, minutes from the August 10, 2015 regular meeting, and the absences. Motion: Hill Second: Palmer Ayes: Hill, Palmer, Salinas, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 6-0 Motion Carried. K�01 11[ON 701:01►Yi Chairman Wasserman acknowledged public forum. There being no one to speak, Chairman Wasserman moved to the next agenda item. 4. CONSIDER 4A. ELECTION OF OFFICERS Director Chris Tribble presented the duties and responsibilities for the officer positions and was available to answer questions. A motion was made to elect Tina Wasserman as Chair; Chad Patton as Vice Chair and Frances Scharli as Secretary. Motion: Palmer Second: Salinas Ayes: Hill, Palmer, Salinas, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 6-0 Motion Carried. 4B. RECOMMENDATION ON SOUTHLAKE PARKS DEVELOPMENT CORPORATION MATCHING FUNDS REQUEST FROM THE MIRACLE LEAGUE OF SOUTHLAKE TO CONTRIBUTE TO THE CONSTRUCTION COST OF THE TEXAS RANGERS MIRACLE LEAGUE FIELD AT BICENTENNIAL PARK. Director Chris Tribble presented the request for SPDC matching funds in the amount of $2,000 from the Miracle League of Southlake and responded to questions. SPDC and City Council will consider the request at October 6 and October 20, 2015 meetings respectively. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-2 Minutes of the September 14, 2015 Parks Board Meeting Page 3 of 3 A motion was made to recommend approval of the matching funds request from Miracle League Southlake to contribute to the construction cost of the Texas Rangers Miracle League Field in Bicentennial Park. Motion: Venesky Second: Hill Ayes: Hill, Palmer, Salinas, Scharli, Nays: None Abstain: None Vote: 6-0 Motion Carried. 5. DISCUSSION Venesky and Wasserman 5A. CONSTRUCTION MANAGEMENT REPORT Director Chris Tribble presented the monthly Construction Management Report and responded to questions from the Board. A tour of The Marq Southlake will be arranged for the Park Board next month. The hours of operation of the Bicentennial Park playground was discussed. 5113. PARKS & RECREATION UPDATE Deputy Director Kate Meacham reviewed the Community Events Schedule included in the meeting packet and responded to questions from the Board. 6. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 6:35 p.m. Motion: Patton Second: Venesky Ayes: Hill, Palmer, Patton, Salinas, Nays: None Abstain: None Vote: 6-0 Motion Carried. Tina Wasserman, Chairman Parks & Recreation Board Venesky and Wasserman Chris Tribble, Director Community Services Dept. An audio recording of this meeting is available upon request from the Office of City Secretary. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-3 CITY OF SOUTHLAKE MEMORANDUM September 29, 2015 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item Action Requested: Park Board members consider the absence of Chad Patton from the regular Park Board meeting held September 14, 2015. Background Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004 provides a mechanism for consideration of absences of Board members from regular or special Park Board meetings. This item is listed as a standing item on meeting agendas. Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: Park Board approved the Absence Policy at the July 12, 2004 meeting. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: Attendance Log Staff Recommendation: Park Board excuse the absence of Park Board member Chad Patton from the regular Park Board meeting held September 14, 2015. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-1 Park and Recreation Board Attendance Report 2015 Place Name 1/12/15 2/9/15 3/23/15 4/13/15 5/11/15 6/8/15 7/13/15 *8/6/2015 8/10/15 9/14/15 10/12/15 11/9/15 12/14/15 Individual Attendance Rate Hrs To Date Meeting Attendance Rate (includes I Total Hrs Per Month * 8/6/15 Joint CC/SPDC/Park Mtg at 6:30pm; followed by Joint SPDC/Park Mtg at 9:00pm. 2014 Place o Name --�0000aosoo©©ooa�® 1/13/14 2/10/14 3/17/14 4/14/14 5/12/14 6/9/14 7/14/14 8/12/14 ark Board Mtg i iy regular Park 9/8/14 9/27/14 Community Recreation Center Groundbreaki ng Event 10/13/14 11/10/14 11/14/14 Park Tour 1218/14 Individual Attendance Rate Hrs To Date e�aaaa�a�aaaaaa� I I . , � Frances Scharli II o�0000a©so©©©o©ate® oChad Patton000va©s000000am oa�������o©©©oo��� Sherry Berman 8/12/14 Park Park joint meeting with SPDC at 7:15pm, followed by regular meeting at 7:45pm 9/27/14 Community Recreation Center Groundbreaking event 2 B — 2 Average Monthly Attendance Rate 2015 75% 11 In attendanc x Not in attenc r Substitute in • Vacant posit Meeting Car Meeting Car Change in R Average Monthly Attendance Rate 2014 82% 11 In attendanc x Not in attenc [ Substitute in • Vacant posit Meeting Car Meeg Car Chantinge in R CITY OF SOUTHLAKE MEMORANDUM October 12, 2015 FROM: Kate Meacham, Deputy Director of Community Services SUBJECT: Bob Jones Nature Center and Preserve Report Staff and representatives from the Bob Jones Nature Center organization will update the Board on nature center participation, programs and events offered at the Bob Jones Nature Center & Preserve. Attached is a copy of the FY2015 Bob Jones Nature Center Dashboard Report. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A - 1 Bob Jones Nature Center Dashboard - FY2015 S000 ■ FY2013 ■ FY2014 ■ FY2015 4500 E 4000 e4 0 ii 3500 C c o. 3000 E2500 E Z a 2000 m 1500 0 f 1442 1000 500 0 Fall Spring Summer 5000 800 ■ FY2013 ■ FY2014 IN FY2015 ■ FY2013 ■ FY2014 ■ FY2015 4500 700 C 4000 io O 600 Y a 3500 a3000 L9 a Soo £ O 2500 m V 400 m 2000 N E E 300 W L L 1500 } 200 1000 T 100 500 0 0 0 Fall Spring Summer Summer 250 IN FY2013 ■ FY2014 ■ FY2015 c O -200 m a Y a 150 L m p 100 a 79 3 sa 56 v to 23 0 0 Fall Spring Summer Soo 3500 00 3000 600 3298 753 2500 y 500 N c ■Youth ■Youth 2000 400 ■Adult i 3 ■Adult O y 300 L p O 1500 = N E Z 200 1000 Z 100 500 0 — 0 FV2013 FY2014 FY2015 FY2013 FY2014 FY2015 Summer 2015 Age By Participation 18+yrs 240 12-17 yrs 378 9-11 Y. 79 7-8 yrs 264 5-6 yrs 442 3-4 yrs 308 0-2 yrs 5 0 50 100 150 200 250 300 3io 400 450 500 Variations: BJNC experiences a high rate of employee turnover impacting consistency in data collection methods; this coupled with no formal standardized requirements for data to be collected from City has resulted in fragmented undefined reports. Ultimately the data requested for this dashboard was disjointed and/or missing (not collected) forthe years requested. Below is a list of additional significant variances to note. Cleanliness of Facilty FY15 Month October Scare 0 Met Standard Y November 0 Y December 0 Y January 0 Y February Y 0 YApri t 0 Y ay Y Y July 0 Y August o Y September o Y Total o Average o.0o FY15 Total Memberships (216) 100 90 80 70 60 50 Youth Adult 40 — 30 20 10 0 0 0 0 0 0 0 0 9 0 Family Camera Club Unknown Couple Senior Lifetime Student Patron Individual Level ants & Permits IA Year Photography Permits Birthday Parties Other Special Events Outrealh Eve Mr 2013 0 9 15 30 2014 74 7 12 13 2015 53 15 45 13 Total 127 31 72 56 Average 42.33 10.33 24.00 18.67 Customer Satisfaction FY15 NPS score Oaf Complaints Mel StandJY Winter 2014 N/A 0 Spring 2015 N/A 0 Summer 2015 66 1 Y Total 68 1 Variations: (1) Historically data was not collected on residential or nonresidential program participants. This new data collection requirement was implemented by BJNC in October 2015 (2) Historically volunteer data was not broken out identifying youth versus adults. This new data collection requirement was implemented in August 2015 (3) 2014 & 2015 was the first years the BJ NC facilitated its own summer day camp as reflected in the rise in numbers across the report. (4) Photography data currently includes formal and informal photography. Historically reports show only formal classroom instruction reported. Professional photography reservations were not captured at all prior to 2014. (5) BJNC memberships are sold to adults (18 and over) and as such youth are not counted as being a membership holder. Membership is also a fluctuating number based on renewals. As of January 2015 BJNC is breaking out couple and family memberships to include everyone in the household who would utilize the membership. 4A-2 Updated: October 8, 2015 CITY OF SOUTHLAKE MEMORANDUM October 12, 2015 FROM: Kate Meacham, Deputy Director of Community Services SUBJECT: Southlake Tennis Center Report City staff, along with Roxy Tennis General Manager Mia Gordon-Poorman will be in attendance to present the report on FY15 tennis center participation, programs and events and answer questions. Attached is a copy of the Southlake Tennis Center Dashboard Report for your information. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4B-1 Southlake Tennis Center Dashboard - FY2015 6000 is FY2013 ■ FY2014 ■ FY2015 N 5000 C R a If 4000 a 3000 ar a E = 2000 Z m h 1000 0 Oct -Dec Jan -Mar Apr -June July -Sept 1200 FY2013 is FY2014 is FY2015 1000 c O L N a 800 } u-756 R a 600 590 400 460 200 0 Jan -May Summer Sept -Dec 4000 ■ Team Leagues ■ STC Leagues ■ Adult Drills 3500 3000 c 2500 a Q -`! 2000 `R a 1500 1000 50o 256 188 195 129 100 307 144 140 108 128 121 305 0 Oct -Dec 2012 Oct -Dec 2013 Oct -Dec 2014 Jan -Mar 2013 Jan -Mar 2014 Jan -Mar 2015 Apr -June 2013 Apr -June 2014 Apr -June 2015 July -Sept 2013 July -Sept 2014 July -Sept 2015 20 FY 2015 Summer Participation by Age Youth 19 18 —Adult Ia+yrs 16 17 14 14 13-I8 V. N 12 tk tko 11-12 Yrs m 10 M(:0o z Q 9-10 Yrs 6 7-e yrs 4 2 2 1 4-6 yrs 1 1 0 FY2013 FY2014 FY2015 0 0.2 0.4 0.6 0.8 1 2.2 Month i October November December Cleanliness of Facilty FYl Score Met Stancl r 0 0 0 0 0 January 0 ry 0 arch A it 0 0 0 Ma CON 0 June 0 July 0 0 August 0 0 September 0 0 Total Average 0 0 Customer Satisfaction FY 2015 FY 2015 NPS Score Nof Complaints Met Standard Spring 2015 N/A 0 Y Summer 2015 65 3 Y Fall 2015 N/A 0 Y Total 65 3 Average 21.67 1.00 Fees Collected By City Year Tournaments STC Leagues Leagues Total % Change 2013 2014 2015 $10,563.25 $11,457.75 $9,509.00 $4,925.00 $1,959.20 $1,068.00 $3,872.00 $8,057.80 $3,227.20 $21,373.25 $23,488.75 $15,819.20 0 +9.9% -32.65% Total $31,530.00 $7,952.20 $15,157.00 $60,681.20 0 Average $10,530.00 $2,650.73 T$5,052.33 $20,227.07 0 Total Participants Total Youth Adult Participants %Change 201 2444 8828 11272 0 20147 2488 8905 11393 +1% 2015 2043 8734 10777 Total 6975 26467 33,442 Average 2325 8822.333333 21147.33 Variations: (1) The chart does not reflect open free play numbers or private lesson revenue. (2) 2015 figures are through June, since our reporting is quarterly. (3) Junior figures are not exactly comparable, since we changed software systems mid 2013. (4) Team leagues are leagues were players play against other facilities. STC leagues are internal leagues. (5) Junior league programs follow the calendar year. (1) Total Participation includes Tournament participation but is not reflected in the Adult vs. Youth breakdown. CITY OF SOUTHLAKE MEMORANDUM October 12, 2015 FROM: Kate Meacham, Deputy Director of Community Services SUBJECT: Recreation Programs Report Staff will present a report at the October 12 meeting on the recreation programs, events and services offered by the Department during FY2015. Three dashboards are attached. Please note the `Recreation Dashboard' is the overall performance of the Recreation Division. The `Youth Recreation Programs' and `Athletics/Aquatics' Dashboards rollup into the overall `Recreation Dashboard'. Also note, the two dashboards do not equal the rollup as these do not include special events. The previous report was provided November 10, 2014. Future reports will be presented at November Park Board meetings. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4D-1 CITY OF SdUTHLAKE Special Events Theraputic Recreation Aquatics Dance/Fitness 0 0 9 Athletics/Sports Cultural/Educational Arts & Crafts 60 58 Community Services Department Recreation Dashboard - FY 2015 FY 2015 Total Participation FY2013 .FY2014 0FY2015 0 500 10D0 1500 2000 2500 3000 3500 4000 1 $250,000 $200,000 $150,000 $100,000 $50,000 $10,557 $6,758 3 715 $ Arts & Crafts Cultural/Educational Athletics/Sports Dance/Fitness Total Programs Year Made Cancelled Total FY2013 217 183 400 FY2014 194 103 297 FY2015 Ilk 90 277 18+yrs 13-17 yrs 6-12 yrs 3-5 yrs 0-2 yrs 0 200 46% 180 160 140 120 10 132 loo 80 60 40 20 0 FY2013 Participation by Age 0FY2013 ■FY2014 0FY2015 100% 90% 80% 70% 60% 5121 4499 50% 2102 40% 30% 20% 10% 0% 3000 2000 3000 4000 5000 6000 Total Participation Total Year Residents Non -Residents Participants FY2013 7151 72% 28% FY2014 6685 66% 34% FY2015 6876 66% 34% FY2013 ■ FY2014 ■ FY2015 $7,108 $13,141 1 $3,722 � Aquatics Theraputic Recreation Special Events Number of Programs Cancelled ■ Existing ■ New FY2014 FY2015 Participation by Gender Boys Girls FY2013 FY2014 FY2015 Variations: (1) Special Events include Sweetheart Dance, Monster Mash and Breakfast with Santa, and do not include Easter in the Park, Country Music in the Square, Stars n' Stripes and Home for the Holidays. (2) Decrease in Cultural/Educational from 2013 to 2014 is due to the cancellation of Southlake Saturday Night. !asonal Comparisons: $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 Fall 2012 Fall 2013 Fall 2014 2500 2000 1500 1000 Soo 0 Fall 2012 Fall 2013 Fall 2014 Total Revenue Spring 2013 Spring 2014 Spring 2015 Number of Participants Spring 2013 Spring 2014 Spring 2015 Variations: Decrease in Summer'15 revenue can be attributed to reduction of participation in Aquatics programs Summer 2013 Summer 2014 Summer 2015 ■ Resident ■ Non -Resident Summer 2013 Summer 2014 Summer 2015 uADcos, 15 SOUTHLAKE Community Services Department 9 Youth Recreation Programs Dashboard - FY 2015 FY 2015 Total Participation: 1,930 FY2013 ■ FY2014 Theraputic Recreation ■ FY2015 0 Dance/Fitness 0 19 cultural/Educational ll� Arts & Crafts 0 Soo 1000 15M 2000 2500 $250,000 $200,000 $150,000 $100,000 $50,000 Arts & Crafts FY 2015 Total Revenue: $209,585 $203,916 $- $319 Cultural/Educational Dance/Fitness Theraputic Recreation Number of Programs Cancelled 140 55% ■ Existing ■ New 120 100 80 60 36% 40 25% 20 0 MM17___ Total Participation Year Total Residents Non -Residents Participants 2013 2635 73% 27% 2014 1900 64% 36% 2015 1930 36% ■ FY2013 ■ FY2014 ■ FY2015 M013 FY2014 FY2015 Participation by Age Participation by Gender 329 ■ FY2013 100% ■ Boys 18+yrs 323 90% 336 ■ FY2014 ■ FY2015 80% ■ Girls 246 13-17 yrs 307 70% 243 60% 19 9 6-12 yrs 1158 50% r 1213 40% 131 3-5 yrs 112 30% 138 20% 0 0-2 yrs 077 10 . - 0 o% 0 500 1DD0 1500 2DD0 2500 FY2013 FY2014 FY2015 Variations: Decrease in Cultural/Educational from 2013 to 2014 is due to the cancellation of Southlake Saturday Night. Seasonal Comparisons: $250,000 Total Revenue $198,355 $200,000 $173,455 $177,621 $150,000 $100,000 $50,000 $12,540 $10,841 $15,691 $17,090 $15,678 $16,593 Fall 2012 Fall 2013 Fall 2014 Spring 2013 Spring 2014 Spring 2035 Summer 2013 Summer 2014 Summer 2015 Number of Particpants ■Resident ■Non -Resident 1200 1000 Soo 600 IL 400 200 0 I I Fall 2012 Fall 2013 Fall 2014 Spring 2013 Spring 2014 Spring 2015 Summer 2013 Summer 2014 Summer 2015 Variations: Summer 2015 reduction can be attributed to the reduction of particpants in the Teen Scene program due to transportation restraints. SAD cos , 311s SOU II II.A11,1-. Community Services Department Athletics/Aquatics Dashboard - FY 2015 I FY 2015 Tota Participation. 4,018 r 2013 . 2014 ■ 2015 Adult Youth 0 500 1000 1500 2000 2500 3000 3500 4000 S3oo,o0o FY 2015 Total Revenue: $260,195 $250,000 $200,000 $150,000 $100,000 $50,000 5- Youth Adult Number of Programs Cancelled Total Participation Total Non - Year Residents Part c pants Residents 2013 4064 72% 28% 2014 4131 67% 33% 2015 4018 67% 33% Total Programs Year Made Cancelled Total FY2013 114 59 173 FY2014 111 56 167 FY2015 98 59 157 70 60 50 40 30 20 10 0 Participation by Age 34% 34% 38% 36 ■ 2013 100% 18+yrs 338 ■ 2014 90% 37 ■ 2015 80% 37 13-17 yrs 362 70% 852 60% 3192 6-22 yrs 334 50% 2637 40% 128 3-5 yrs 90 30% 158 20% 0 az yrs 0 30% 0 0% 0 Soo 1000 1500 2000 2500 3000 3500 4000 2013 Participation by Gender 2014 ins: Adult revenue decreased from the loss of the badmitton program JL MW Seasonal Comparisons: ■ ■ Existing ■ New 2015 $140,000 Total Revenue $120,000 . r $100,000 $80,000 $60,000 $40,000 $2o,000 S- Fall2012 Fall 2013 Fall 2014 Spring 2013 Spring 2014 Spring 2015 Summer 2013 Summer 2014 Summer 2015 ins: Boys Girls Upd4Dct Ser4015 CITY OF SOUTHLAKE MEMORANDUM October 12, 2015 FROM: Kate Meacham, Deputy Director of Community Services SUBJECT: Rentals Report Staff will present a report at the October 12 meeting on rentals administered by the Department during FY2015. Rental dashboard is attached. The previous report was provided November 10, 2014. Future reports will be presented at November Park Board meetings. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4E-1 I I+ SOUTHLAKE t.V n 4 I 100 Number of Rentals Number of Rentals ■ Non Resident ■ Resident FY2013 ■ FY2014 ■ FY2015 120 (excluding Lacrosse and Tournaments) 90 89 80 100 70 68 80 60 52 50 50 60 40 30 28 40 20 18 15 20 10 7 8 7 0 03 3 0 0 0 0 Buildings Pavilions Athletic Fields Tournaments Hockey Court Hockey Court (Lacrosse) FY2013 FY2014 FY2015 Number of Pavilion Rentals Total Revenue $10,000.00 Bicentennial Park 0 Pavilion 3 0 ■ FY2015 ■ FY2013 ■ FY2014 ■ FY2015 Bicentennial Park 0 ■ FY2014 $9,000.00 Pavilion 2 0 FY2013 Bicentennial Park 3 $8,000.00 Pavilion 1 0 - Rustin Pavilion � a 6 $7,000.00 s Royal and Annie 6 12 $6,000.00 Smith Pavilion 9 Noble Oaks 0 Pavilion 111111110 1 $5,000.00 Lonesome Dove MOM 2 Pavilion 0 $4,000.00 Liberty Park at 11 Sheltonwood 19 $3,000.00 0 Liberty Garden 111111110 1 9 $2,000.00 22 BJ Fishing Pier 22 25 1 $1,000.00 BJNC Pavilion 1 0 0 5 10 15 20 25 30 $ FY2013 FY2014 FY2015 Variations: (1) Buildings include Lodge, Senior Center and Bob Jones Nature Center. (2) BJNC Pavillion and Building beginning in FY2015 goes to BJNC and is not reflected. (3) Decrease in pavilion rentals is due a price increase at Liberty Park at Sheltonwood and the closing of Bicentennial Park (Liberty Garden). (4) Total Resident and Non -Resident rentals do not include Lacrosse Hockey Court rentals and Athletic Tournaments. Total Hours Year Total Hours Change FY2013 446 FY2014 308 -138 FY2015 386 +78 Total 1140 Average 380.00 Public Events Year Events Change FY2013 21 FY2014 27 +6 FY2015 25 -2 Total 73 Average 24.33 Variations: (1) Public major events include events such as Oktoberfest, Art in the Square, Home for the Holidays, Stars and Stripes, Summer Kick -Off, Showcase in the Square, & Greenfest as well as smaller events such as Masterworks, PKD Walk, CISD Homecoming and variety of events hosted by City Departments and Community Organizations. AF o17121 CITY OF SOUTHLAKE MEMORANDUM October 12, 2015 To: Parks and Recreation Board From: Kate Meacham, Deputy Director of Community Services Subject: Recommendation on Standards of Care Action Requested: Park Board recommendation to City Council to approve the proposed Standards of Care. Background Information: The purpose of this item is for Park Board to make a recommendation to City Council on the 2016 Standards of Care for the City's elementary -age recreation programs, including Camp Mania, offered by Community Services Department. The annual adoption of an ordinance for Standards of Care is in compliance with Section 42.041(b)(14) of the Texas Human Resources Code which requires, "that an elementary -age recreation program operated by a municipality is not required to obtain a license from the state provided that the governing body of the municipality annually adopts standards of care for such programs by ordinance after a public hearing." The proposed 2016 Standards of Care are intended to be minimum standards by which the City of Southlake and Community Services Department will operate the City's youth programs. The Standards of Care includes staff responsibilities, enrollment requirements, staffing ratios, staff qualifications and training, facility standards, health and safety standards and mechanisms for inspecting, monitoring and enforcing care standards. Please refer to the complete Standards of Care document provided in your packet for specific provisions. City Council will consider first reading of proposed Ordinance No. 1129, establishing 2016 Standards of Care, at the October 20, 2015 meeting. If the Ordinance is approved at first reading, the second reading and public hearing will be held at the November 3, 2015 City Council meeting. Once approved by City Council, City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5A - 1 Parks & Recreation Board Meeting Date — October 12, 2015 Page 2 of 2 Community Services will officially apply for exemption with the State of Texas. Financial Considerations: Approval of the proposed Standards of Care will require no additional funding by the City. Strategic Link: This item is linked to the City's Strategy May related to the Focus Areas of Safety & Security and Performance Management and Service Delivery. The item also delivers on the Corporate Objective to Achieve the highest standards of safety & security. Citizen Input/ Board Review: Parks and Recreation Board consideration October 12, 2015 City Council consideration of Ordinance No. 1129, 1 st Reading October 20, 2015 City Council consideration of Ordinance No. 1129, 2nd Reading & Public Hearing November 3, 2015 Legal Review: City Attorney has reviewed the document Alternatives: Alternatives may include: • Recommendation to approve as presented • Recommendation to approve with input as desired • Recommendation not to approve Supporting Documents: Ordinance No. 1129, Standards of Care • Copy of Tx Human Resources Code Sect. 42.041(b)(14) Staff Recommendation: Park Board recommendation to City Council for the 2016 Standards of Care. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5A-2 ORDINANCE NO. 1129 AN ORDINANCE ESTABLISHING STANDARDS OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article IX, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, Section 42.041 of the Texas Human Resources Code provides that an elementary -age recreation program operated by a municipality is not required to obtain a license from the state provided that the governing body of the municipality annually adopts standards of care for such programs by ordinance after a public hearing; and WHEREAS, the City Council has conducted a public hearing and desire to adopt the standards set forth in this ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. The Standards of Care attached hereto as Exhibit "A" and incorporated by reference herein are hereby for recreation programs for elementary -age children. SECTION 2. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, 5A-3 such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 3. This ordinance shall be in full force and effect from and after its passage, and it is so ordained. PASSED AND APPROVED ON FIRST READING ON THIS DAY OF 2015. MAYOR /_Ai1*36 CITY SECRETARY PASSED AND APPROVED ON SECOND READING ON THIS DAY OF , 2015. APPROVED AS TO FORM: CITY ATTORNEY MAYOR ATTEST: CITY SECRETARY 5A-4 Exhibit "A" Community Services Department CITY OF SOUTHLAKE Standards of Care For Youth Programs Community Services Department 1400 Main Street, Suite #210 Southlake, TX 76092 817.748.8019 817.748.8027 (Fax) www.cityofsouthlake.com 5A-5 Table of Contents Standards of Care General Administration Organization Definitions Objectives of Youth Programs Inspections/Monitoring/Enforcement Enrollment Suspected Abuse Staffing — Responsibilities and Training Camp Director Qualifications Camp Director Job Functions Program Employees Qualifications Program Employees Job Functions Personnel Restriction Training/Orientation Service Standards Appearance Interaction with Parents & Participants Additional Staff Responsibilities Operations Staff/Participant Ratio Discipline Programming Communication Transportation Facility Standards Safety Fire Health 3 3 4 5 5 6 6 7 7 8 9 9 10 10 10 10 10 11 11 11 11 12 13 13 13 13 14 14 2 5A-6 CITY OF SOUTHLAKE YOUTH PROGRAMS STANDARDS OF CARE The following Standards of Care have been adopted by the City Council of Southlake, Texas, to comply with Chapter 42 of the Texas Human Resources Code, specifically Section 42.041(b)(14) regarding an exemption for the City of Southlake's Youth Programs, as defined herein. These Standards of Care are intended to be minimum standards by which the City of Southlake Community Services Department will operate the City's Youth Programs. The Youth Programs are recreational in nature and are not child-care facilities or day care programs, and are not licensed by the State of Texas. General Administration 1. Organization A. The governing body of the City of Southlake Youth Programs is the City of Southlake City Council. B. Implementation of the Youth Programs Standards of Care ("Standards of Care") is the responsibility of the Director of Community Services and departmental employees. C. These Standards of Care apply to all Youth Programs operated by the Department, including but not limited to: the Summer Day Camp Programs, Holiday Day Camp Programs, and Spring Break Day Camp Programs. D. Each Program Site will have available for public and staff review a current copy of the Standards of Care. E. Parents of participants may obtain a copy of the Standards of Care from the City during the program registration process. In addition, the Standards of Care can be accessed on the City's website at: www.SouthlakeParksandRec.com. F. Criminal background checks shall be conducted on prospective staff. No person who has been convicted of, who is under indictment for, or is the subject of an official criminal complaint alleging violation of, any of the crimes listed in the Texas Department of Protective and Regulatory Service's Day Care Center Minimum Standards and Guidelines Appendix II, as same may be amended, or a felony violation of the Texas Controlled Substance Act, may be present while children are in care. 3 5A-7 2. Definitions A. Camp Director: A Department employee who is assigned responsibility to implement and direct a Youth Program and oversee the Program Employees assigned to the corresponding Youth Program. B. Department: Community Services Department of the City of Southlake. C. Employee(s): Individuals who have been hired to work for the City of Southlake and have been assigned responsibility for managing, administering, or implementing some portions of the Youth Programs. D. Parent(s): One or both parent(s) or legal guardian(s) who have legal custody and authority to enroll the child(ren) in the Youth Programs. E. Participant: A Youth whose parent(s) or legal guardian(s) have completed all required registration procedures and determined to be eligible for the Youth Programs. F. Program Coordinator or Coordinator: A Department employee who has been assigned administrative responsibility for the Youth Programs and oversees the Camp Directors. G. Program Employee: A Department employee who is assigned to work with participants of a Youth Program at a Program Site. H. Program Manual: Notebook of policies, procedures, required forms, and organizational and programming information relevant to Youth Programs. Program Site: The facilities and surrounding property where Youth Programs are held. J. Recreation Supervisor: A Department employee who oversees the Program Coordinator and operations of all Youth Programs. K. City: City of Southlake, Texas. L. City Council: City Council of the City of Southlake, Texas. M. Youth: A school aged person between the ages of 5 and 13, as of the enrollment date of the Youth Program. 4 5A-8 3 E N. Youth Programs: The City of Southlake Youth Programs consisting of programs such as: the Summer Day Camp Programs, Holiday Day Camp Programs, and Spring Break Day Camp Programs. A single camp may be referred to as a Youth Program. Objectives of Youth Programs A. To provide Youth with the opportunity of recreational activities which may include sports, games, arts and crafts, education, dance, drama, special events, field trips, tournaments, etc. B. To provide an encouraging atmosphere by emphasizing the positive development of physical skills, emotional development and growth of self- confidence. C. To provide a safe environment by promoting good health and welfare for all participants. D. To teach Youth how to spend their leisure time wisely in an effort to meet the emotional, physical and social needs of the Youth. Inspections/Monitoring/Enforcement A. The City has established these Standards of Care in order to obtain an exemption from the State regarding the Youth Programs. Once the exemption is established, the State will not monitor the Youth Programs. These Standards of Care will be reviewed annually and brought before the City Council for consideration, regarding any amendments recommended by the Recreation Supervisor, and approval after a public hearing regarding the Standards of Care is held, pursuant to Texas Human Resources Code § 42.041(b)(14). B. The Program Coordinator shall prepare an inspection report and submit it to the Recreation Supervisor to confirm the Standards of Care are being adhered to. (1) Monthly inspection reports shall be sent to the Recreation Supervisor for review and maintained by the City in accordance with applicable record retention policies. (2) The Recreation Supervisor shall review the monthly inspection report and shall establish deadlines and criteria for compliance with the Standards of Care where failure to comply is noted. 5A-9 5 C. The Recreation Supervisor shall make visual inspections of the Youth Programs based on the following schedule. 1. Youth Programs operating during the summer shall be inspected no less than twice during the Youth Program's summer schedule. 2. Youth Programs which operate during the regular Carroll Independent School District school year, for two (2) weeks or less, shall be inspected at least once during the Youth Program's schedule. D. Complaints regarding enforcement of the Standards of Care shall be directed to the Program Coordinator. The Program Coordinator shall be responsible to take the necessary steps to address the complaint and resolve the problem, if any. Complaints regarding enforcement of the Standards of Care and resolution of complaints arising under the Standards of Care shall be recorded by the Program Coordinator. All complaints regarding enforcement of the Standards of Care where a deficiency is noted will be forwarded to the Recreation Supervisor with the complaint and the resolution noted. 5. Enrollment Before a child may enroll in a Youth Program, the parents shall sign registration forms that contain the following information about the child: (1) Name, home address, home telephone number, parent's email address; (2) Name and address of parent(s) and contact telephone number(s) during Youth Program hours; (3) The names and telephone numbers of people to whom the child can be released; (4) A statement of the child's special problems, needs or medical conditions; (5) Emergency medical authorization; (6) A signed liability waiver. 6. Suspected Abuse Program Employees shall report suspected child abuse or neglect in accordance with the Texas Family Code. In a situation where an Employee is involved in an incident with a child that could be considered to be child abuse, the incident shall be immediately 6 5A - 10 reported to the Recreation Supervisor. The Recreation Supervisor will immediately notify the Police Department and any other agency, as may be appropriate. Texas State law requires the Employees of the Youth Programs to report any suspected abuse or neglect of a child to the Texas Department of Family and Protective Services or a law enforcement agency. Failure to report suspected abuse is punishable by fines up to $1,000 and/or confinement up to one hundred eighty (180) days. Confidential reports may be made by calling 1.800.252.5400. A complete copy of the Texas Family Code regulations regarding child abuse can be found at http://www.statutes.legis.state.tx.us Staffing - Responsibilities and Training 1. Camp Director A. Qualifications. The Camp Director shall: (1) Consistently exhibit competency, good judgment, and self-control when working with Youth. (2) Interact with Youth with courtesy, respect, tolerance, and patience. (3) Successfully complete a course in first aid, CPR, and AED, in compliance with American Heart Association standards. (4) Pass a background investigation and testing for illegal substances. (5) Be mature, responsible, and able to complete duties with minimal supervision. (6) Communicate effectively with the public. (7) Possess a valid Texas driver's license. (8) Have previous experience in supervising Youth of varying age levels in a group setting and possess knowledge of recreational games, crafts, and activities. (9) Complete City -mandated training. (10) Be at least eighteen (18) years of age. 7 5A - 11 B. Job Functions. The Camp Director shall endeavor to: (1) Direct and supervise Program Employees. Hiring and training shall be the responsibility of the Program Coordinator with assistance from the Camp Director. (2) Complete and submit proper records, including Youth Program schedules, Program Employee schedules, accident/incident reports, and participant attendance. (3) Schedule appropriate activities in accordance with the philosophy of the Youth Program and coordinate with the Program Coordinator to ensure appropriate reservations and transportation are secured in order to complete activities. (4) Maintain an orderly, clean and safe environment for the Youth while promoting a non-competitive program directed toward accentuating positive behaviors, physical development, and emotional growth. (5) Maintain supplies, equipment and all necessary documentation for the operation of the Youth Program. (6) Communicate with Parent(s) as necessary. (7) Conduct on -going evaluations regarding the Youth Program and implement approved recommendations, as needed. (8) Provide reports to Program Coordinator on a weekly basis regarding Youth Program activities. (9) Know and follow all City, Department, and Program Manual standards, policies, and procedures that apply to Youth Programs. (10) Ensure that participants are released only to a Parent or an adult designated by the Parent in accordance with Department procedures. All Program Sites will have a copy of the approved Department procedure to verify the identity of a person authorized to pick-up a participant. 8 5A - 12 2. Program Employees A. Qualifications. A Program Employee must: (1) Consistently exhibit competency, good judgment, and self-control when working with Youth. (2) Interact with Youth with courtesy, respect, tolerance, and patience. (3) Successfully complete a course in first aid, CPR, and AED, in compliance with American Red Cross standards. (4) Pass a background investigation and testing for illegal substances. (5) Be mature, responsible, and able to complete duties with minimal supervision. (6) Possess a valid Texas driver's license. (7) Have previous experience in working with Youth of varying age levels in a group setting and possess knowledge of recreational games, crafts, and activities. (8) Complete City -mandated training. (9) Be at least sixteen (16) years of age. B. Essential Job Functions. A Program Employee shall endeavor to: (1) Promote a non-competitive, positive, image -enhancing environment for each participant through the direction of fun, varied, and well -organized activities. (2) Directly lead activities using a method that will provide opportunities for the involvement of all participants on an equal basis. (3) Exhibit enthusiasm for the activity to impart a feeling of excitement in the participants. (4) Follow procedures for Youth Programs drop off and pick-up and preparation of accident/incident reports. (5) Follow guidelines for safety and storage of equipment and notify Camp Director regarding supplies inventories. 9 5A - 13 (6) Ensure safety of Youth at Program Site and on field trips. (7) Adhere to these Standards of Care for Youth Programs. 3. Personnel Restriction A person shall not be employed as an Employee in a Youth Program if: (1) The person would be permanently barred from being present at a child care operation while children are in care under the Texas Administrative Code Title 40, Part 19, Chapter 745 (Licensing). 4. Training/Orientation A. The Department is responsible to provide training and orientation to all Youth Programs employees who work with children regarding their specific job responsibilities. Program Coordinators shall provide each Camp Director with a staff program manual specific to each Youth Program. B. Employees must be familiar with these Standards of Care for Youth Programs. C. Employees shall be trained in appropriate procedures to handle emergencies. D. Employees shall be trained in City, Department, and Program Manual policies and procedures applicable to Youth Programs. E. Employees shall be required to sign an acknowledgment that they received the required training. Service Standards 1. Appearance A. Youth Programs shirts shall be worn by participants and volunteers. B. The City's dress code policy shall be adhered to at all time. Failure to comply with the dress code will result in an Employee being sent home. 2. Interaction with Parents and Participants A. Participants and Parents will be treated with respect at all times. 10 5A - 14 B. Program Employees and Camp Directors shall keep parents continuously informed of activities and schedules. A weekly schedule shall be distributed and copies shall be kept with the daily sign in sheets. C. Staff shall note details of behavior of participants (accomplishments, discipline problems, general activities, etc.) and update Parents as much as possible. D. The Camp Director will review and document complaints and forward complaints to the Program Coordinator, and shall respond as appropriate. All complaints shall be addressed within one (1) business day, if they are not resolved on site. All complaints must be recorded, including resolution, and forwarded to Program Coordinator. 3. Additional Staff Responsibilities A. Program Employees shall monitor the sign in/out log at all times. B. Program Employees shall spend 100% of their time while on duty actively involved with Participants and/or Parents. C. Program Employees shall pick-up the area used by their group after each activity. D. Prior to beginning work each day, all staff shall report to the appointed location for any messages, instructions, or information. Operations 1. Staff/Participant Ratio A. The maximum ratio of Participants to Program Employees shall be 12:1 based on average daily attendance. In the event an employee is unable to report to the Program Site, a replacement shall be assigned. B. Each Participant shall have a Program Employee who is assigned to him/her and who shall be aware of the Participant's habits, interests, and any special needs, as identified by the Participant's parent(s) during the registration process. 2. Discipline A. Program Employees shall implement discipline and guidance in a consistent manner based on the best interests of program participants. 11 5A - 15 B. There shall be no cruel, harsh or corporal punishment used as a method of discipline. C. Program Employees may use brief, supervised separation from the group if necessary. Participants shall be informed of Youth Program rules. D. As necessary, Program Employees shall initiate discipline reports to the Parent(s) of Participants. Parents shall be asked to sign discipline reports to indicate they have been advised about specific problems or incidents. E. A sufficient number and/or severe nature of discipline reports as detailed in the program manual may result in a Participant being suspended or removed from the Youth Programs. Parents shall be contacted to pick up their Youth immediately in the event of such suspension or removal. F. In instances where there is a danger to Participants or Employees, offending Participants shall be removed from the Program Site immediately. G. Any person(s) creating a nuisance, causing a disturbance, or creating an unsafe environment at any Program Site shall be subject to ejection from the Site and possible arrest and legal action. H. In the event any Employee believes that criminal conduct has occurred, or is reasonably likely to occur, the Employee shall immediately notify the Program Coordinator or other supervisory employee and/or contact the Police directly if time does not permit indirect reporting. 3. Programming A. Program Employees shall attempt to provide activities for each group according to the Participant's age, interests, and abilities. The activities must be appropriate to Participants' health, safety, and well-being. The activities also must be flexible and promote the Participants' emotional, social, and mental growth. B. Program Employees will attempt to provide indoor and outdoor time periods, weather permitting, that include: (1) Alternating active and passive activities; and (2) Opportunity for individual and group activities. C. Program Employees shall be attentive and considerate of the Participants' safety on field trips and during any transportation provided by the Youth Programs. Participants shall be counted before leaving the Program Site and before boarding the 12 5A - 16 transportation to return to the Program Site, and at other times as deemed to be reasonably necessary to preserve the Participants' safety. (1) During trips, Program Employees supervising Participants must have immediate access to Participant forms and emergency contact information for each Participant; and (2) Program Employees shall have a written list of the Participants in the group and must check the attendance frequently; and (3) Program Employees shall have First Aid supplies, a guide to First Aid and emergency care available on field trips. 4. Communication The Program Site shall have a telephone to allow the Program Site to be contacted by Parks and Recreation personnel or for making emergency calls. 5. Transportation A. First Aid supplies and a First Aid and emergency care guide will be available in all Youth Program vehicles that transport Youth. B. All Program vehicles used for transporting Participants shall have available a 6-13C portable fire extinguisher in the vehicle which shall be accessible to the adult occupants. Facility Standards 1. Safety A. Program Employees shall inspect the Program Site daily to detect sanitation and safety concerns that might affect the health and safety of the Participants. Program employees will also complete a daily inspection report and submit it to the Program Coordinator, who shall maintain it in the City's files. B. The Camp Director shall inspect the buildings, grounds, and equipment on the Program Site to insure that they are clean, in good repair, and maintained so as to protect the health of the Participants. C. Program equipment and supplies shall be safe for Participants use. D. Program Employees shall have First Aid supplies available at the Program Site, during transportation, and for the duration of any off -site activity. 13 5A - 17 E. Program Employees shall have First Aid supplies and a guide to First Aid and emergency care readily available in a designated location. 2. Fire A. In case of fire, danger of fire, explosion, or other emergency, a Program Employee's first priority is to evacuate the Participants to a designated safe area. Emergency evacuation and relocation plans shall be posted within the Program Site. B. The Program Site shall have an annual fire inspection by the local Fire Marshal, and the resulting report shall detail any safety concerns observed. The report shall be forwarded to the Supervisor who shall review and establish deadlines and criteria for compliance. C. Each Program Site must have at least one (1) operable, charged fire extinguisher approved by the Fire Marshal or designee readily available to all Program Employees. The fire extinguisher is to be inspected monthly by the Program Coordinator to verify that it is sufficiently charged and operable. All Employees will be trained in the proper use of a fire extinguisher. D. Fire drills shall be conducted monthly. 3. Health A. Illness or Injury (1) Illnesses and injuries shall be handled in a manner to protect the health of all participants and employees. Parents shall be notified in cases of illness or injury. Paramedics shall be notified in the event of an injury that cannot be remedied through basic first aid. An accident report shall be completed for all injuries and forwarded to the Camp Director. (2) An ill Youth shall not be allowed to attend or participate in Youth Programs if the Youth is suspected of having a temperature and/or accompanied by behavior changes or other signs or symptoms until a medical evaluation indicating that the Youth can return to the Youth Program. (3) Employees shall follow the recommendations of the Texas Department of Health concerning the admission or readmission of any Participant after a communicable disease. 14 5A - 18 B. Program Employees shall administer medication only if: (1) Parent(s) complete and sign a "Consent to Administer Medication" Form that authorizes for Employees to administer medication and provide details as to time(s) and dosage(s) consistent with the medications label. (2) Prescription medications are in the original containers labeled with the Youth's name, a date, directions, and the prescribing physician's name. Employees shall administer the medication only as stated on the label. Employees shall not administer medication after the expiration date. (3) Non-prescription medications are labeled with the Youth's name and the date the medication was brought to the Youth Program. Non- prescription medication must be in the original container. The Employees shall administer non-prescription medications only according to label direction. (4) Medications dispensed shall be limited to routine oral ingestion not requiring special knowledge or skills on the part of Program Employees. (5) Program Employees shall ensure medications are inaccessible to Participants. C. Toilet Facilities (1) The Program Site shall have adequate indoor toilets and lavatories located and equipped so Youth can use them independently and Program Employees can supervise as needed. (2) There must be one (1) flush toilet for every thirty (30) participants. Urinals may be counted in the ratio of toilets to participants, but shall not exceed fifty percent (50%) of the total number of toilets. D. Sanitation (1) The Program Site shall have adequate light, ventilation, and heat. (2) The Program Site shall have an adequate supply of drinking water meeting the standards of the Texas Department of Health for drinking water and ensure that it shall be supplied to the Participants in a safe and sanitary manner. (3) Program Employees shall ensure that garbage is removed from the Program Site daily. 15 5A - 19 SUBCHAPTER C. REGULATION OF CERTAIN FACILITIES, HOMES, AND AGENCIES This section was amended by the 84th Legislature. Pending publication of the current statutes, see S.B. 219, 84th Legislature, Regular Session, for amendments affecting this section. Sec. 42.041. REQUIRED LICENSE. (a) No person may operate a child-care facility or child -placing agency without a license issued by the department. (b) This section does not apply to: (1) a state -operated facility; (2) an agency foster home or agency foster group home; (3) a facility that is operated in connection with a shopping center, business, religious organization, or establishment where children are cared for during short periods while parents or persons responsible for the children are attending religious services, shopping, or engaging in other activities, including retreats or classes for religious instruction, on or near the premises, that does not advertise as a child-care facility or day-care center, and that informs parents that it is not licensed by the state; (4) a school or class for religious instruction that does not last longer than two weeks and is conducted by a religious organization during the summer months; (5) a youth camp licensed by the Department of State Health Services; (6) a facility licensed, operated, certified, or registered by another state agency; (7) an educational facility that is accredited by the Texas Education Agency, the Southern Association of Colleges and Schools, or an accreditation body that is a member of the Texas Private School Accreditation Commission and that operates primarily for educational purposes for prekindergarten and 5A-20 above, a before -school or after -school program operated directly by an accredited educational facility, or a before -school or after -school program operated by another entity under contract with the educational facility, if the Texas Education Agency, the Southern Association of Colleges and Schools, or the other accreditation body, as applicable, has approved the curriculum content of the before -school or after -school program operated under the contract; (8) an educational facility that operates solely for educational purposes for prekindergarten through at least grade two, that does not provide custodial care for more than one hour during the hours before or after the customary school day, and that is a member of an organization that promulgates, publishes, and requires compliance with health, safety, fire, and sanitation standards equal to standards required by state, municipal, and county codes; (9) a kindergarten or preschool educational program that is operated as part of a public school or a private school accredited by the Texas Education Agency, that offers educational programs through grade six, and that does not provide custodial care during the hours before or after the customary school day; (10) a family home, whether registered or listed; (11) an educational facility that is integral to and inseparable from its sponsoring religious organization or an educational facility both of which do not provide custodial care for more than two hours maximum per day, and that offers an educational program in one or more of the following: prekindergarten through at least grade three, elementary grades, or secondary grades; (12) an emergency shelter facility, other than a facility that would otherwise require a license as a child-care facility under this section, that provides shelter or care to a minor and the minor's child or children, if any, under Section 32.201, Family Code, if the facility: 5A-21 (A) is currently under a contract with a state or federal agency; or (B) meets the requirements listed under Section 51 . 005 (b) (3) ; (13) a juvenile detention facility certified under Section 51.12, Family Code, a juvenile correctional facility certified under Section 51.125, Family Code, a juvenile facility providing services solely for the Texas Juvenile Justice Department, or any other correctional facility for children operated or regulated by another state agency or by a political subdivision of the state; (14) an elementary -age (ages 5-13) recreation program operated by a municipality provided the governing body of the municipality annually adopts standards of care by ordinance after a public hearing for such programs, that such standards are provided to the parents of each program participant, and that the ordinances shall include, at a minimum, staffing ratios, minimum staff qualifications, minimum facility, health, and safety standards, and mechanisms for monitoring and enforcing the adopted local standards; and further provided that parents be informed that the program is not licensed by the state and the program may not be advertised as a child-care facility; (15) an annual youth camp held in a municipality with a population of more than 1.5 million that operates for not more than three months and that has been operated for at least 10 years by a nonprofit organization that provides care for the homeless; (16) a food distribution program that: (A) serves an evening meal to children two years of age or older; and (B) is operated by a nonprofit food bank in a nonprofit, religious, or educational facility for not more than two hours a day on regular business days; 5A-22 (17) a child-care facility that operates for less than three consecutive weeks and less than 40 days in a period of 12 months; (18) a program: (A) in which a child receives direct instruction in a single skill, talent, ability, expertise, or proficiency; (B) that does not provide services or offerings that are not directly related to the single talent, ability, expertise, or proficiency; (C) that does not advertise or otherwise represent that the program is a child-care facility, day-care center, or licensed before -school or after -school program or that the program offers child-care services; (D) that informs the parent or guardian: (i) that the program is not licensed by the state; and (ii) about the physical risks a child may face while participating in the program; and (E) that conducts background checks for all program employees and volunteers who work with children in the program using information that is obtained from the Department of Public Safety; (19) an elementary -age (ages 5-13) recreation program that: (A) adopts standards of care, including standards relating to staff ratios, staff training, health, and safety; (B) provides a mechanism for monitoring and enforcing the standards and receiving complaints from parents of enrolled children; (C) does not advertise as or otherwise represent the program as a child-care facility, day-care center, or licensed before -school or after -school program or that the program offers child-care services; (D) informs parents that the program is not licensed by the state; 5A-23 (E) is organized as a nonprofit organization or is located on the premises of a participant's residence; (F) does not accept any remuneration other than a nominal annual membership fee; (G) does not solicit donations as compensation or payment for any good or service provided as part of the program; and (H) conducts background checks for all program employees and volunteers who work with children in the program using information that is obtained from the Department of Public Safety; (20) a living arrangement in a caretaker's home involving one or more children or a sibling group, excluding children who are related to the caretaker, in which the caretaker: (A) had a prior relationship with the child or sibling group or other family members of the child or sibling group; (B) does not care for more than one unrelated child or sibling group; (C) does not receive compensation or solicit donations for the care of the child or sibling group; and (D) has a written agreement with the parent to care for the child or sibling group; (21) a living arrangement in a caretaker's home involving one or more children or a sibling group, excluding children who are related to the caretaker, in which: (A) the department is the managing conservator of the child or sibling group; (B) the department placed the child or sibling group in the caretaker's home; and (C) the caretaker had a long-standing and significant relationship with the child or sibling group before the child or sibling group was placed with the caretaker; (22) a living arrangement in a caretaker's home involving one or more children or a sibling group, excluding 5A-24 children who are related to the caretaker, in which the child is in the United States on a time -limited visa under the sponsorship of the caretaker or of a sponsoring organization; or (23) a facility operated by a nonprofit organization that: (A) does not otherwise operate as a child-care facility that is required to be licensed under this section; (B) provides emergency shelter and care for not more than 15 days to children 13 years of age or older but younger than 18 years of age who are victims of human trafficking alleged under Section 20A.02, Penal Code; (C) is located in a municipality with a population of at least 600,000 that is in a county on an international border; and (D) meets one of the following criteria: (i) is licensed by, or operates under an agreement with, a state or federal agency to provide shelter and care to children; or (ii) meets the eligibility requirements for a contract under Section 51.005(b)(3). (b-1) Repealed by Acts 2009, 81st Leg., R.S., Ch. 720, Sec. 19(1), eff. September 1, 2009. (c) A single license that lists addresses and the appropriate facilities may be issued to a general residential operation that operates noncontiguous facilities that are across the street from, in the same city block as, or on the same property as one another and that are demonstrably a single operation as indicated by patterns of staffing, finance, administrative supervision, and programs. (d) A facility exempt from the provisions of Subsection (a) of this section that desires to receive or participate in federal or state funding shall be required to comply with all other provisions of this chapter and with all regulations promulgated under this chapter. (e) The exemptions provided by Subsection (b) of this section do not affect the authority of local, regional, or state 5A-25 health department officials, the state fire marshal, or local fire prevention officials to inspect child-care facilities. (f) Notwithstanding the requirements of Subsection (b)(14), a municipality that operates an elementary -age (ages 5- 13) recreation program may, in lieu of an annual public hearing, accept public comment through the municipality's Internet website for at least 30 days before the municipality adopts standards of care by ordinance if the municipality: (1) has a population of 300,000 or more; and (2) has held at least two annual public hearings on the standards of care and adopted standards of care by ordinance after those public hearings. (g) A child-care facility that is exempt under Subsection (b)(3) from the licensing requirement of Subsection (a) may provide care for each child at the child-care facility for not more than 15 hours a week if the child-care facility: (1) provides the child care so that a person may attend an educational class provided by a nonprofit entity; and (2) is located in a county with a population of 800,000 or more that is adjacent to an international border. Acts 1979, 66th Leg., p. 2361, ch. 842, art. 1, Sec. 1, eff. Sept. 1, 1979. Amended by Acts 1981, 67th Leg., p. 2812, ch. 759, Sec. 2, 3, eff. Aug. 31, 1981; Acts 1987, 70th Leg., ch. 1052, Sec. 4.03, eff. Sept. 1, 1987; Acts 1987, 70th Leg., ch. 1115, Sec. 2, eff. June 19, 1987; Acts 1995, 74th Leg., ch. 262, Sec. 54, eff. Jan. 1, 1996; Acts 1995, 74th Leg., ch. 847, Sec. 1, eff. Sept. 1, 1995; Acts 1997, 75th Leg., ch. 165, Sec. 7.46, eff. Sept. 1, 1997; Acts 1997, 75th Leg., ch. 664, Sec. 3, 4, eff. Sept. 1, 1997; Acts 1997, 75th Leg., ch. 1063, Sec. 7, eff. Sept. 1, 1997; Acts 1997, 75th Leg., ch. 1217, Sec. 2, eff. Sept. 1, 1997; Acts 2001, 77th Leg., ch. 218, Sec. 3, eff. Sept. 1, 2001. Amended by: Acts 2005, 79th Leg., Ch. 268 (S.B. 6), Sec. 1.93(a), eff. September 1, 2005. 5A - 26 Acts 2007, 80th Leg., R.S., Ch. 263 (S.B. 103), Sec. 25, eff. June 8, 2007. Acts 2007, 80th Leg., R.S., Ch. 1037 (H.B. 1786), Sec. 1, eff. September 1, 2007. Acts 2007, 80th Leg., R.S., Ch. 1414 (H.B. 1385), Sec. 1, eff. September 1, 2007. Acts 2009, 81st Leg., R.S., Ch. 720 (S.B. 68), Sec. 4, eff. September 1, 2009. Acts 2009, 81st Leg., R.S., Ch. 720 (S.B. 68), Sec. 5, eff. September 1, 2009. Acts 2009, 81st Leg., R.S., Ch. 720 (S.B. 68), Sec. 19(1), eff. September 1, 2009. Acts 2011, 82nd Leg., R.S., Ch. 343 (H.B. 3051), Sec. 1, eff. September 1, 2011. Acts 2011, 82nd Leg., R.S., Ch. 1082 (S.B. 1178), Sec. 2, eff. September 1, 2011. Acts 2013, 83rd Leg., R.S., Ch. 161 (S.B. 1093), Sec. 22.001(30), eff. September 1, 2013. Acts 2013, 83rd Leg., R.S., Ch. 192 (S.B. 353), Sec. 1, eff. May 25, 2013. Acts 2013, 83rd Leg., R.S., Ch. 746 (S.B. 427), Sec. 1, eff. September 1, 2013. This section was amended by the 84th Legislature. Pending publication of the current statutes, see S.B. 219, 84th Legislature, Regular Session, for amendments affecting this section. 5A-27 CITY OF SOUTHLAKE MEMORANDUM October 7, 2015 To: Parks and Recreation Board From: Chris Tribble, Director of Community Services Subject: Appoint a Park Board Member to the 2035 Corridor Committee Purpose: Appoint a member of the Park Board to the Southlake 2035 Corridor Committee Committee Members: Mayor (Laura Hill- Ex-Officio); 2 City Council Members (Brandon Bledsoe, Gary Fawks); 2 Planning and Zoning Commission Members (TBD); 1 Park Board Member (TBD) Background Information: Small area planning is an approach that the City of Southlake uses to develop land use recommendations for properties typically under control of a single ownership or a limited number of ownerships. These properties are generally located adjacent to a major roadway corridor and/or an established residential area and by the nature of its location, the property presents planning issues that are numerous and complex. The purpose of the Southlake 2035 committee is to meet with potential developers or owners of certain properties and develop land use recommendations for the development of the property that is consistent with the framework of the Southlake 2030 Comprehensive Plan. The goal of this effort is to provide a potential developer or owner a clearer direction on a development pattern that is compatible with the Southlake 2030 Plan in terms of adjacent land uses, traffic patterns, and environmental protection. In short, the purpose of a Committee is to: • Review detailed background information for the planning area; • Identify current development constraints and issues; • Identify infrastructure, features, resources and areas to be improved or protected; • Explore development opportunities; and • Develop recommendations for the future development and conservation of the area. • Other land use related tasks as assigned by the City Council Meetings: Meetings would be scheduled to accommodate the Council Member's/Committee member's schedules. Typically meetings would be held between 5 pm and 7pm on a weeknight (M-Th). Meetings would be open to the public. Meeting notification for the public would be provided through various means including an agenda posting, web site, social media, Development Activity blog and Connect-CTY. Also the Community City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5B-1 Parks and Recreation Board Meeting Date — October 12, 2015 Page 2 of 2 Engagement Committee could assist in meeting notification. The mayor or her appointee would chair the committee. Final Product/ Outcome: The Committee would produce a report of its recommendations that would be utilized by the Planning and Zoning Commission and City Council during entitlement consideration. Any recommendations that are not consistent with the Southlake 2030 Plan elements may require an amendment of the appropriate plan elements. Committee reports would also be made to available to any interested parties. Financial Considerations: None Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Partnerships and Volunteerism and meets the corporate objectives to Actively Promote Opportunities for Partnerships and Volunteer Involvement. Citizen Input/ Board Review: Park Board consideration October 12, 2015 Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: N/A Staff Recommendation: Parks and Recreation Board appointment of a member to serve on the 2035 Planning Corridor Committee. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5B-2 CITY OF SOUTHLAKE 9 Monthly Construction Report Southlake Community Services October 2015 a y Project Title Brief Status Update Project Budget Commitments Planned Complete Date Actual Start Date Adjusted Complete Date -0, ug li & 2 ¢ 3* # 9 a v� P O g z P o 2 • The Marq - Southlake (Phase 1) Parking lot is 90% complete. Roofing is 95% complete. Windows 90% complete. $15,109,234 $14,742,178 11/01/15 08/07/13 11/01/15 Ductwork, electrical, plumbing, and sprinkler system are 85% complete. Drywall is 90% complete. Cabinets and trim work being installed - 20% complete. Tile being set - 30% complete. ✓ Bicentennial Park (Phase 2) Overall playground complete. Exist ballfield renovations complete. Pathways $14,348,000 $14,348,000 09/01/14 07/01/11 09/12/15 complete. Pond complete. Landscaping and irrigation are complete. Completing 1 all punchlist items. • On Track ■ Attention Needed ► Project Jeopardy ✓ Substantially Complete 6A - 1 Southlake Community Services Project Status Update Manager: Tribble Report Date: 10/01/15 CITY Or SOUTHLAKE 0 The Marq - Southlake (Phase 1) 7scopp7playground, Phase 1 includes community events hall, multipurpose meeting and classrooms, senior center, and amphitheater. Phase 2 includes gymnasium, jog/walk track, weights & fitness components, indoor and outdoor performance training, indoor aquatics, party rooms, multipurpose classrooms/meeting rooms, administrative offices, early learning, child watch, and locker rooms. Account Code: 211199-598801-G0002 Start Date: 08/07/131 Total Project Budget: $15,109,234 Ad'. Completion Date: 11/01/151 Total Project Commitments: $14,742,178 100% o 0 0 75% 8o°i° 62% a E 60% 40% 0 20% 0% Design Bidding Approvals Construction Phase Total Spending Scope ♦ Design detail clarifications and changes ongoing. Staff, Design Team & Contractor working together to address costs. Parking lot is 90% complete. Roofing is 95% complete. Windows 90% Schedule _ complete. Ductwork, electrical, plumbing, and sprinkler system are 85% complete. Drywall is 90% complete. Cabinets and trim work being installed - 20% complete. Tile being set - 30% complete. Cost — Design changes have added costs to project. Working with contractor and architect to minimize cost impact. Resources — No issues at this time. Technical — No issues at this time. As Planned Area of Concel.. Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x 6A-2 Southlake Community Services Project Status Update Manager: Kao Report Date: 10/01/15 CITY Or SOUTHLAKE 0 - Bicentennial Park (Phase 2) e/Objective: 7S7Ac,c Miracle field, 60/90 field, renovated shade structures, new concession, new maintenance building, new playground, boulevard connection, parking, utilities, drainage, landscaping, and paths. ount Code: 202599-598801-P0043 Start Date: 07/01/11 Total Project Budget: $14,348,000 Ad'. Completion Date: 09/12/15 Total Project Commitments: $14,348,000 100% ° ° ° 93% 80% a 60% E 40% �j e 20% 0% Design Bidding Approvals Construction Phase Total Spending Risks Trend UpdateProject Status No issues at this time. Schedule — Park opened Sept 12, 2015. Baseball season started. Miracle League season opener was Sep 26th. Completing punchlist items. Park is substantially complete. Finish punchlist items. Cost — No issues at this time. Resources — No issues at this time. Technical No issues at this time. As Planned Area of Concern Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x 6A-3 Community Events Schedule 2015 Name of Event Hosting Organization Type of Event Start Date End Date Times Location Explanation of Event Event Website Primetime Sports Soccer League Primetime Sports Soccer League 8/30/2015 11/15/2015 Sunday's Bob Jones Park Contracted with Primetime Sports to accommodate a Sunday Soccer League Haunted Family Campout City of Southlake Family Campout 10/10/2015 10/11/2015 4:OOpm - 9:OOam Bob Jones Park Annual Family Campout Special Event South lakeParksandRec.com MasterWorks - Brave Combo, Rock -Polka Arts Council Northeast Concert 10/10/2015 10/10/2015 7:30pm Town Square Community Concert http://www.artscouncilnortheast.org/masterworks_concert_senes.aspx Monster Mash City of Southlake Halloween Family Event 10/24/2015 10/24/2015 6:30 - 8:30pm Town Hall Annual family Halloween event South lakeParksandRec.com Inside Lacrosse Prospect Day Inside Lacrosse Lacrosse Clinic 10/24/2015 10/25/2015 8:OOam - 6:OOpm North Park Player Look Event Del Frisco's Run with the Troops Del Frisco's 5k Run 11/7/2015 11/7/2015 6:OOam - 11:OOam Bicentennial Park Run for Troops BJNC - Naturally Sweet Bob Jones Nature Center Fundraiser 11/14/2015 11/14/2015 7:00 - 10:OOpm Marriott Solana Annual fundraiser for BJNC http://bjnc.org/ Home for the Holidays - Tree Lighting City of Southlake Holiday Celebration 11/21/2015 11/21/2015 4:00 - 8:OOpm Town Square Annual Tree Lighting Event HomefortheHolidaysSouthlake.com Breakfast with Santa City of Southlake Special Event 12/5/2015 12/5/2015 8:OOam - 12:OOpm Southlake Town Hall City Special Event South lakeParksandRec.com Boards and Commissions VIP Event -The Marq Grand Opening City of Southlake TBD 12/11/2015 12/11/2015 6:30 - 9:30pm The Marq Southlake TheMargSouthlake.com Community Open Day -The Marq Grand Opening City of Southlake TBD 12/12/2015 12/12/2015 11:OOam - 2:OOpm The Marq Southlake Open day for the community to tour the facility with games and activities planned TheMargSouthlake.com First Day of Operations (Seniors and Sales Office) -The Marq Southlake City of Southlake TBD 12/14/2015 12/14/2015 9:OOam - 4:OOpm The Marq Southlake First day of operations for the Seniors and Sales Office. First rentals will not be until February 2016. TheMargSouthlake.com 6B-1 10/8/2015