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2015-08-10 Parks Board PacketCITY OF SOUTHLAKE MEMORANDUM August 6, 2015 TO: Parks and Recreation Board Members FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Parks and Recreation Board Meeting — Monday, August 10, 2015 at 6:00 p.m. Please note the meeting will be held in the Town Hall Council Chambers and will begin promptly at 6:00 p.m. Please advise staff if you will not be able to attend this meeting (Icari3enter(aD-ci.southlake.tx.us or 817.748.8184). Thank you. 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held June 8, 2015. Please make any corrections to the minutes part of the motion for consideration. B. Absence of Parks and Recreation Board Members — The Board will consider the absence of Chad Patton, Frances Scharli and Paul Venesky from the June 8, 2015 Park Board meeting. A copy of the Attendance Report is in your packet. 3. Agenda Item No. 3. Public Forum This is the public's opportunity to address the Board about non -agenda items. During Public Forum, the Board will not discuss or take action on any item brought up at this time. 4. Agenda Item No. 4. Discussion A. Southlake Youth Athletic Associations Reports — Representatives from Southlake's youth athletic associations have been invited to the meeting by the Board to present information related to their respective association. Dashboard participation statistics, by association, are included within your packet for review prior to the meeting. Please contact Deputy Director Kate Meacham with any questions. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — August 10, 2015 Page 2 of 3 B. Construction Management Report -- The Community Services Department Construction Management Report is included with your packet. C. Parks & Recreation Update — This is a standing item on the agenda to allow staff to update the Board about current and future Parks & Recreation activities and events. A copy of report is included with your packet. OTHER ITEMS OF INTEREST 5. City Council Action — The following park and recreation -related action items were considered by City Council at the June 2015 Council meetings. (There were no City Council meetings held in July.) • Approved contract with Eagle AVL for audiovisual services at City special events in excess of $50,000 • Approved Bob Jones Nature Center & Preserve Management Agreement (Park Board recommended approval 4-0 6/8/15) • Approved Southlake Tennis Center Management Agreement with Roxy Tennis, LLC. (Park Board recommended approval 4-0 6/8/15) • Approved the name Prade Park for the City park in Winding Creek development. (Park Board recommended approval 4-0 6/8/15) In addition to the items listed above, you can receive notifications for City Council meetings, construction alerts, calendar and community events updates and more by signing up at the City's website and clicking on the "Notify Me" tab at http://www.cityofsouthlake.com/1ist.aspx. 6. Park Board Preview — The following park and recreation -related items are tentatively earmarked for presentation at future Park and/or City Council meetings. • Election of Park Board officers following City Council appointments at August 4, 2015 City Council meeting • City Council consideration of artists contract(s) for public art for The Marq Southlake and the roundabout at Dove Road and Peytonville Avenue/Sam School Road at the August 18, 2015 meeting • Standard of Care for Camp Mania City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — August 10, 2015 Page 3 of 3 As always, we appreciate your commitment and service to the City. Chris Tribble STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, TX 76092 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble(aD-ci.southlake.tx.us) Cassie Tucker, Assistant to the Director, 817-748-8036, (ctucker(d.)ci.southlake.tx.us) Candice Edmondson, Deputy Director of Community Services, 817-748-8311; cedmondson(c)ci.southlake.tx.us Kate Meacham, Deputy Director of Community Services, 817-748-8018, kmeacham(cDci.southlake.tx.us Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; Icarpenter(@ci.southlake.tx.us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING Monday, August 10, 2015 6:00 p.m. LOCATION: Southlake Town Hall Council Chambers 1400 Main Street Southlake, Texas 76092 REGULAR AGENDA: 1. Call to order 2. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held June 8, 2015 B. Absence of Parks and Recreation Board members 3. Public Forum 4. Discussion A. Southlake Youth Athletic Associations Reports B. Construction Management Report C. Parks & Recreation Update 5. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on August 7, 2015 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Lori Payne, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: JUNE 8, 2015 LOCATION: Southlake Town Hall Council Chambers 1400 Main Street Southlake, Texas TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman and Board Members Mitch Hill, Jeff Medici, and Lori Palmer PARKS AND RECREATION BOARD MEMBERS ABSENT: Vice Chairman Chad Patton, Secretary France Scharli, and Board Member Paul Venesky STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham and Recreation Superintendent Steve Moore 1. CALL TO ORDER Chairman Wasserman called the meeting of the Parks and Recreation Board to order at 6:11 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Board and are enacted with one motion. 2A. APPROVAL OF THE MINUTES FROM THE APRIL 13, 2015 REGULAR PARKS AND RECREATION BOARD MEETING. There were no corrections to the April 13, 2015 Park Board meeting minutes. 2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS The Board considered the absence of Park Board members Lori Palmer and Chad Patton from the April 13, 2015 meeting. APPROVED A motion was made to approve the Consent Agenda as presented including approval of the minutes of the April 13, 2015 regular meeting and absence of board members Palmer and Patton. Motion: Medici Second: Hill City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A - 1 Minutes of the June 8, 2015 Parks Board Meeting Page 2 of 5 Ayes: Hill, Medici and Wasserman Nays: None Abstain: Palmer (absent 4/13/15 meeting) Vote: 3-0-1 Motion Carried. 3. CONSIDER: 3A. RECOMMENDATION OF NAME FOR CITY PARK IN WINDING CREEK DEVELOPMENT Director Chris Tribble presented the request to name the City park in the Winding Creek subdivision, located southwest of South Carroll Avenue and Winding Lake Boulevard. Proposed names solicited from the public were presented. Submitted names for the park included Chauncey Prade Park, Jeff Wang Park (and several iterations of the name), Creekside Park, Crescent Park, Cole Malone Park, Dick or Richard McCauley Park (and several iterations of the name), Piste Park, Crystal & Bob Steele Park, Amon G. Carter Park, Four Winds Park, Mary Owens Prade, and Stock Pond Park. Criteria for naming of City facilities and parks, addressed in the Naming and Renaming of Park and Recreation Facilities Procedures adopted by City Council December 15, 2009, were considered. City Council will consider a name for the park at their June 16, 2015 meeting. Paul Spain, developer of Winding Creek subdivision, 2200 Estes Park Drive, Southlake, presented background information to support his name choice of "Prade Park." The Park Board discussed the names and unanimously agreed the park should be named after the Prade family, who were the prior property owners and Southlake residents of historical significance. The Board requested the park plaque include information about Captain Chauncey and Mary Owens Prade. APPROVED A motion was made to recommend to City Council the City park in the Winding Creek subdivision be named "Prade Park." (The Board noted their recommendation the park plaque include information about Chauncey and Mary Owens Prade.) Motion: Hill Second: Palmer Ayes: Hill, Medici, Palmer and Wasserman Nays: None Abstain: None Vote: 4-0 Motion Carried. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-2 Minutes of the June 8, 2015 Parks Board Meeting Page 3 of 5 3B. RECOMMENDATION ON RENEWAL OF THE SOUTHLAKE TENNIS CENTER MANAGEMENT AGREEMENT Director Chris Tribble presented the renewal of the Southlake Tennis Center Management Agreement between the City of Southlake and Stephen and Mia Poorman (dba Roxy Tennis LLC) for a term of three years, January 1, 2016—December 31, 2018 and responded to questions from the Board. The discussion included performance measures, citizen satisfaction surveys and comment cards, impact to the tennis center during Bicentennial Park Phase 3 reconstruction project, and park signage. Mia Gordon Poorman, 220 Canyon Lake Drive, Southlake, spoke in support of continuing the tennis center management agreement and updated the Board about the financial performance of the Tennis Center for the last three years. APPROVED A motion was made to recommend to City Council approval of the renewal of the Southlake Tennis Center management agreement with Stephen and Mia Poorman. Motion: Hill Second: Palmer Ayes: Hill, Medici, Palmer and Wasserman Nays: None Abstain: None Vote: 4-0 Motion Carried. 3C. RECOMMENDATION ON RENEWAL OF THE BOB JONES NATURE CENTER & PRESERVE MANAGEMENT AGREEMENT Director Chris Tribble presented the renewal of the Bob Jones Nature Center & Preserve Management Agreement between the City of Southlake and the Bob Jones Nature Center Organization (BJNCO) for a term of three years, October 1, 2015— September 30, 2018 and responded to questions. APPROVED A motion was made to recommend to City Council approval of the renewal of the Bob Jones Nature Center & Preserve management agreement with the Bob Jones Nature Center Organization. Motion: Medici Second: Palmer Ayes: Hill, Medici, Palmer and Wasserman City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-3 Minutes of the June 8, 2015 Parks Board Meeting Page 4 of 5 Nays: None Abstain: None Vote: 4-0 Motion Carried. 3D. RECOMMENDATION TO CITY MANAGER ON REQUEST FOR A VARIANCE TO ALLOW ALCOHOL TO BE SERVED BY BRIO TUSCAN GRILLE IN FRANK EDGAR CORNISH, IV PARK DURING THE SOUTHLAKE STARS & STRIPES EVENT Deputy Director Kate Meacham presented the request for a variance to the City's park regulations prohibiting the possession or consumption of alcohol in a City park to allow alcohol to be served by Brio Tuscan Grille in Frank Edgar Cornish, IV Park during the Southlake Stars & Stripes event on July 3, 2015, from 6-11 p.m. A variance may be granted upon request at the discretion of the City Manager with a recommendation from the Park Board. The discussion included location and segregation of the park area to be used by Brio, revenue, sponsorship, and financial responsibilities. APPROVED A motion was made to recommend the City Manager approve the variance to the City's park regulations prohibiting the possession or consumption of alcohol in a City park to allow alcohol to be served by Brio Tuscan Grille in Frank Edgar Cornish, IV Park during the Southlake Stars & Stripes event on July 3, 2015. Motion: Palmer Second: Medici Ayes: Hill, Medici, Palmer and Wasserman Nays: None Abstain: None Vote: 4-0 Motion Carried. 4. PUBLIC FORUM Chairman Wasserman acknowledged public forum. There being no one to speak, Chairman Wasserman moved to the next agenda item. 5. DISCUSSION 5A. SOUTHLAKE YOUTH ATHLETIC ASSOCIATIONS REPORTS Deputy Director Kate Meacham presented revised youth athletic associations Dashboard statistics reports by association and responded to Board questions. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-4 Minutes of the June 8, 2015 Parks Board Meeting Page 5 of 5 The next Dashboard reports will be presented at the August board meeting when representatives from the associations are present. The Board expressed interest in receiving information about the City's cost per player to maintain the softball fields and residency information prior to the August meeting. Board members would like to continue receiving periodic comparisons of the City's field use fees with surrounding cities' fees. 5113. CONSTRUCTION MANAGEMENT REPORT Director Chris Tribble presented the monthly Construction Management Report and presented updated photos of the progress on Bicentennial Park Phase II and The Marq- Southlake. 5C. PARKS & RECREATION REPORT Deputy Director Kate Meacham reviewed the Community Events Schedule included in the meeting packet, providing status information about summer camps, rec programs, athletics, marketing promotions for The Marq, and the Stars & Stripes Star Experience. 6. ADJOURNEMENT APPROVED A motion was made to adjourn the meeting at 6:54 p.m. Motion: Medici Second: Palmer Ayes: Hill, Medici, Palmer and Wasserman Nays: None Abstain: None Vote: 4-0 Motion Carried. Tina Wasserman, Chairman Parks & Recreation Board Chris Tribble, Director Community Services Dept. An audio recording of this meeting is available upon request from the Office of City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-5 CITY OF SOUTHLAKE MEMORANDUM May 27, 2015 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item Action Requested: Park Board members consider the absence of Chad Patton, Frances Scharli and Paul Venesky from the June 8, 2015 Park Board meeting. Background Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004 provides a mechanism for consideration of absences of Board members from regular or special Park Board meetings. This item is listed as a standing item on meeting agendas. Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: Park Board approved the Absence Policy at the July 12, 2004 meeting. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: Attendance Log Staff Recommendation: Park Board excuse the absence of Chad Patton, Frances Scharli and Paul Venesky from the June 8, 2015 Park Board meeting. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-1 Park and Recreation Board Attendance Report 2015 Place Name 1/12/15 2/9/15 3/23/15 4/13/15 5/11/15 6/8/15 7/13/15 8/6/15 8/10/15 9/14/15 10/12/15 11/9/15 12/14/15 Individual Attendance Rate Hrs To Date ©Frances Scharli a • -- - 000©eoe��������o Meeting Attendance Rate (includes I I 8/6/15 Joint CC/SPDC/Park Meeting 2014 Place o Name - -. 1/13/14 0000eosoo©©ooe�® 2/10/14 3/17/14 4/14/14 5/12/14 6/9/14 7/14/14 8/12/14 rkBoardMtg Iregular Party 9/8/14 9/27/14 Community Recreation Center Groundbreaki ng Event 10/13/14 11/10/14 11/14/14 Park Tour 1218114 Individual Attendance Rate Hrs To Date ©. - 0000eos000000e t t � a • -- - 0000e©so©©©o©ems® =Chad... 000va©s000000em Total Hirs Per Month 8/12/14 Park Park joint meeting with SPDC at 7:15pm, followed by regular meeting at 7:45pm 9/27/14 Community Recreation Center Groundbreaking event 2 B - 2 Average Monthly Attendance Rate 2015 74% 11 In attendanc x Not in attend i Substitute in • Vacant posit _ I Meeting Can Meeting Can Change in R Average Monthly Attendance Rate 2014 82% In attendanc x Not in attend i Substitute in • Vacant posit Meeting Can Meeting Can All Associations Total 7000 ■ Non-residents 5916 6187 6034 ■ Residents 6000 � 5000 a 'u 4000 c 3428 a w 0 3000 x m Fp 2000 1000 r 0 2012 2013 2014 2015 25000 20000 17296 19063 17912 —# Practice Field Hours —# Game Field Hours 15000 7 = 10600 p 0 10000 ii 5000 2949 3064 2443 1515 0 2012 2013 2014 2015 All Associations Tournaments User Fees Association Year Tournaments Outside Tournaments Year User Fees 23 7 2013 $64,222.00 rel2013 2014 20 8 2014 $56,375.00 �21 Total* 45 Total* $150,654.00 Variations: Overall we experienced a 4.58% increase in participation from 2012 to 2013 before sliding back 2.47% in 2014. We are providing approximately 20,000 hours of field space across all Associations per year 4A - 1 Updated: August 5, 2015 r% - - - - - %i _ . 1- ill - - - 1- - 11 A - - - - - • - - a wuuu 3315 �# Game Field Hours L 3 3000 2180 2135 'p 0 2000 1298 1312 1298 1025 860 900 LL, 1000 502 S 0 0 0 0 r Spring 2013 Spring 2014 Spring 2015 Summer 2013 Summer 2014 Summer 2015 Fall 2012 Fall 2013 Fall 2014 100 w O 80 v E M 60 E ■ Recreation Z 40 ■ Select 20 _ iuiAl 0 Spring 2013 Spring 2014 Spring 2015 Summer 2013 Summer 2014 Summer 2015 Fall 2012 Fall 2013 Fall 2014 2015 Spring Participation by Age Ss-18 yrs 13-14 yrs 11-12 yrs 41 t1A C (0 9-30 yrs 41 t1D Q 2-a yrs s-6 yrs 3-4 yrs 3-4 yrs ■ 5-6 yrs ■ 7-8 yrs ■ 9-10 yrs ■ 11-12 yrs ■ 13-14 yrs ■ 15-18 yrs 222 0 50 100 150 200 250 Tournaments User Fees articipants Year SBA Tournaments Outside Tournaments Year User Fees Yearicipants 7TotalYearly Difference 2013 0 6 2013 $21,582.00 20131,661 2014 0 5 2014 $21,814.00 2014 1,657 -4 $13, 338.00 (to 1,009 Total* 0 13 Total* $56,734.00OP Total* 4,327 Variations: (1) Participation down due to park contruction, competition with Lacrosse and 7-on-7 football leagues. (2) Total # of teams down due to placing more players on each team. Decreasing the number of teams allowed adequate practice allocations during reductions in practice facilities due to construction. 4A-2 Updated: Augu5t5, 2015 35 30 c m 0 25 �U L a 20 w 0 y 15 E 3 10 Z 5 0 45 40 L O 35 2 v 30 Vf D -0 25 ! 4- 20 O L v 15 E 3 Z 10 5 0 Dragon Youth Football Association 32 20 Fall 2012 Fall 2013 Fall 2014 Fall 2012 Fall 2013 Fall 2014 ■ Non-residents ■ Residents # Practice Field Hours # Game Field Hours 3.5 LA 3 Number of Teams y F- 2.5 4- 2 O v 1.5 � 1 E 3 0.5 Z 0 —� Fall 2012 Fall 2013 Fall 2014 2014 Fall Participation by Age 2014 Fall Participation by Gender 80% 6th Grade 73% ■ Boys ■ Girls 70% 60% ■ K -1st Grade 4th - 5th Grade v ■ 2n A - 3rd Grade 50% 130 C ■ 4t - Sth Grade 7 Oc ■ 6th Grade 40% cU b.0 Q 2nd - 3rd Grade 30% 27% 20% K - 1st Grade 10% 0% 100 120 0 20 40 60 80 140 Tournaments Year DYFA Outside 2012 0 0 2013 0 0 nnIA 0 0 Total 0 0 All 0 U 0.00 0.00 User Fees User Fees 2012 $384.00 2013 $0.00 2014 $241.00 Total $625.00 Average IF $208.33 Total Participants Year Total Participants Yearly Difference 2012 32 2013 0 -32 2014 20 +20 Total 52 Average 17.33 Variations: (1) DYF did not use City fields in Fall 2013. (2). Reporting for Age and Gender reflects Associations total participation, including individuals who do not utilize Southlake fields and their Cheerleading program. 4A-3 Updated: August 5, 2015 Grapevine-Southlake Soccer Association 2500 2180 2180 2180 H Practice Field Hours ul 1980 2980 2980 N Game Field Hours 2000 O 2 0) 1500 04 to 1000 0J 549 232 577 LL 500 390 247 312 300 0 0 Spring 2013 Spring 2014 Spring 2015 Summer 2015 Fall 2012 Fall 2013 Fall 2014 160 140 Ln 120 rho 100 — H 80 � O 60 r N 40 E 20 Z 0 Spring 2013 Spring 2014 Spring 2015 Summer 2015 Fall 2012 Fall 2013 Fall 2014 2015 Spring Participation by Age 2015 Spring Participation by Gender 3-4 yrs 70% 17 - 29 yrs 61 ■ 5-6 yrs ■Girls ■Boys ■ 7-8 yrs 59% 1s-16 yrs ■ q0 ■ 9-10 yrs 60% ■ 11-12 yrs 13-14 vrs 105 ■ 13.14 yrs 50% ■ 15-16 yrs ■17-19yrs 41% 11-12 yrs 96 40% 00 C 23 N 9-10 yrs 30% a 7-6 yr: 257 20% 5-6 yrs 317 10% 3-4 yrs 108 0% 100 250 300 0 50 150 200 350 Tournaments Year GSSA Outside 77 2014 1 02014 2013 1 0rf, 2015* 0 02015* User Fees Total Participants Year Total Participants Yearly Difference 2013 2,926 WAS2014 2,798 128 04 User Fees 2013 $20,540.00 $13,273.00 $4,577.00 Total 2 0 Total $38,390.00 Total*r�rlld 7,262 LSWA : (1) GSSA typically does not use City fields during the summer season. However, GSSA will be using practice fields at Bob Jones during the Summer 2015 since Grapevine fields will not be available usage will continue through Fall 2015 and possibly Spring 2016 due to Grapevine fields being damaged. 4A-4 Updated: August 5, 2015 Southlake Carroll Lacrosse Association 500 469 450 428 H 418 c 400 ca Q. .2 41 350 L a 300 w O y 250 sZ 3 200 Z 150 100 50 0 Spring 2013 Spring 2014 Spring 2015 1600 1480 1480 1400 1200 1000 L C 800 600 � 400 LL 200 172 66 0 1480 153 Summer 2013 Summer 2014 382 Fall 2012 Fall 2013 ■ Non-residents ■ Residents 366 Fall 2014 1480 —# Practice Field Hours —# Game Field Hours 60 Spring 2013 Spring 2014 Spring 2015 Summer 2013 Summer 2014 Fall 2012 Fall 2013 Fall 2014 30 of ■ Number of Teams 25 _rC 20 0 15 10 E n 5 z 0 Spring 2013 Spring 2014 Spring 2015 Summer 2013 Summer 2014 Fall 2012 Fall 2013 Fall 2014 2015 Spring Participation by Age 2015 Spring Participation by Gender ■ 1-2 Grade ■ Youth ■ High School ■ 3-4 Grade 400 High ■ 5-6 Grade School ■ 7-8 Grade 350 351 ■ High School 7-8 Grade 300 250 5-6 Grade 200 150 118 3-4 Grade 100 50 1-2 Grade 0 0% 5% 10% 15% 20% 25% 30% Girls Boys 12 12 Tournaments User Fees Total Participants Year SCLA Outside Year User Fees Year Total Participants Yearly Difference 2013 2 0(CIO 2013 $10,185.00 2013 810 2014 2 12014 $8,369.00 2014 822 +12 2015* 1 12015* $5,953.00 2015* 469 Total 5 2Total $24,507.00 Total 2,101 Average 1.67 0.67 Average $8,169.00 Average 700.33 *YTD *YTD *YTD iations: (1) Lacrosse Summer 2015 season will not be complete until August 13, 2015. Therefore, the summer numbers will not be included in this report. 4A-5 Updated: August 5, 2015 Southlake Girls Softball Association 300 Non-residents 246 Residents 250 c 226 M a 181 200 183 152 d 138 C 150 ti 100 � w 50 v n E 0 Z Spring 2013 Spring 2014 Spring 2015 Fall 2022 Fall 2013 Fall 2014 300 263 Select Non -Residents +� V 250 Select Residents 206 202 205 O. 200 p 163 266 L V 150 E a� Z 100 50 0 SDrine/Summer2013 SDrine/Summer 2014 SDrine/Summer 2015 Fall 2012 Fall 2013 Fall 2014 2000 a1 1530 2530 1530 1530 1530 1530 # Practice Field Hours to 1500 # Game Field Hours M N N L 3 1000 O O = v i� 500 234 204 215 192 210 213 0 0 -0 Spring 2013 Spring 2014 Spring 2015 Summer 2013 Summer 2014 Summer 2015 Fall 2012 Fall 2013 Fall 2014 25 Recreation 20 Select O s_ un 15 O) E 10 3 Z 5 0 Spring 2013 Spring 2014 Spring 2015 Fall 2012 Fall 2D13 Fall 2014 2015 Spring Participation by Age 3-4 yrs 16 and Up 27 ■ 5-6 yrs ■ 7-8 yrs 15-16 yrs 20 ■ 9-10 yrs ■ 11-12 yrs 13-14 yrs 48 ■ 13-14 yrs 01 ■ 15-16 yrs Mo 11-12 yrs 227 ■ 16 and Up R 9-20 §67 Q 7-8 yrs 85 5-6 vrs 29 34 yrs 9 0 20 40 60 80 100 120 140 Tournaments User Fees Total Participants #of Tournaments # Outside Tournaments Total Participants Yearly Difference 2013 20 1 2013 $11,915.00 2013 790 2014 17 2 2014 $12,678.00 2014 775 -15 2015* 1 3 2015* $6,189.00 2015* 412 Total $30,782.00 'Total 38 6 ' Total 1,977 Average 12.67 2.00 Average $10,260.67 Average 659.00 *YTD *YTD *YTD Variations: 4A-6 Updated: August 5, 2015 CITY SOUTH LA K E. 0 Monthly Construction Report Southlake Community Services August 2015 N y Project Tit Brief Status Update Aim�Budget Project Commitments Planned Complete Date Actual Start Date Adjusted Complete Date In In n Ln I, 7a LT 2 In o The Marq - Southlake (Phase 1) Retaining walls 80% complete. Parking lot is 70% complete. Roofing is 80% $15,109,234 $14,742,178 11/01/15 08/07/13 11/01/15 complete. Windows 60% complete. Skylight installed. Interior partitions 40% complete. Ductwork, electrical, plumbing, and sprinkler system are being installed. Installing irrigation near parking lot. Park drive approach being installed. • Bicentennial Park (Phase 2) Completing punchlist items for buildings. Spray pad 95% complete. Overall $14,335,000 $14,274,211 09/01/14 07/01/11 08/31/15 playground 85% complete. Exist ballfield renovations 95% complete. Pathways complete. Pond 95% complete. Landscaping and irrigation are 85% complete. • On Track ■ Attention Needed ► Project Jeopardy ✓ Substantially Complete 4B-1 Southlake Community Services Project Status Update Manager: Tribble Report Date: 08/06/15 miry 'OUTHLAKE - - The Marq - Southlake (Phase 1) Scope/Objective: Phase 1 includes community events hall, multipurpose meeting and classrooms, senior center, and amphitheater. Phase 2 includes gymnasium, jog/walk track, weights & fitness components, indoor and outdoor performance training, indoor playground, aquatics, party rooms, multipurpose classrooms/meeting rooms, administrative offices, early learning, child watch, and locker rooms. Account Code: 211199-598801-G0002 Start Date: 08/07/13 Total Project Budget: $15,109,234 Ad'. Completion Date: 11/01/15 Total Project Commitments: $14,742,178 100% 0 0 80% o 55% 10 6o°io Q E L 40% 0 0 20% AU 0% I Design Bidding Approvals Construction Phase Total Spending SCO No issues at this time. Retaining was o compete. Parking lot is o compete. Roofing is o complete. Windows 60% complete. Skylight installed. Interior partitions 40% Once building envelope is complete, schedule can Schedule — complete. Ductwork, electrical, plumbing, and sprinkler system are being installed. Installing irrigation near parking lot. Park drive approach being improve. Existing site conditions, required design changes and design clarifications Cost — have impacted costs. Several costs offset by value engineering cost savings. Weather delays potentiallywill also impact cost. Resources — No issues at this time. Te No issues at this time. As Planned Area of Concern Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x 4B-2 Southlake Community Services Project Status Update Manager: Kao Report Date: 08/06/15 spry cr SOUTHLAKE 0 - - - Bicentennial Park (Phase 2) Scope/Objective: Miracle field, 60/90 field, renovated shade structures, new concession, new maintenance building, new playground, boulevard connection, parking, utilities, drainage, landscaping, and paths. Account Code: 202599-598801-P0043 Start Date: 07/01/11 Total Project Budget: $14,335,000 Ad'. Completion Date: 1 08/31/151 Total Project Commitments: $14,274,211 100% 80% a� a 60% E 0 40% e 20% 0% Design Bidding Approvals Construction Phase Total Spending Scope — No issues at this time. Schedule _ Completing punchlist items for buildings. Spray pad 95% complete. Overall playground 85% complete. Exist ballfield renovations 95% complete. Pathways complete. Pond 95% complete. Landscaping and irrigation are 85% complete. Anticipate park open to the public by September. Walk - thrus scheduled to develop punchlist. Cost — No issues at this time. Resources — No issues at this time. Technical — No issues at this time. As Planned Area of Concern Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x 4B-3 Community Events Schedule 2015 Name of Event Hosting Organization Type of Event Start Date End Date Times Location Explanation of Event Event Website MLB RBI World Series - Softball Major League Baseball Softball Tournament 8/5/2015 8/8/2015 All Day Bob Jones Park Softball Tournment managed by Major League Baseball http://mlb.mlb.com/mlb/official_info/community/rbi_ws_home.jsp Southlake Stars and Stripes Summer Lacrosse Training Sessions SCLA Lacrosse Clinic - Girls 8/11/2015 8/13/2015 S:OOpm SSC SCLA Clinic - Outside of FUA terms Miracle League Clinic and Registration Miracle League of Southlake Clinic and Registration Event 8/15/2015 8/15/2015 9:OOam-12:OOpm Miracle League Field Registration event and clinic for players www.miracleleagueofsouthlake.com MLB RBI World Series - Baseball MLB Baseball Tournament 8/14/2015 8/14/2015 7:45am Bicentennial 60/90 Field Baseball Tournment managed by Major League Baseball (1 game only in Southlake) httP:Hmlb.mlb.com/mlb/official_info/community/rbi_ws_home.jsp Miracle League Clinic and Registration Miracle League of Southlake Clinic and Registration Event 8/22/2015 8/22/2015 9:OOam-12:OOpm Miracle League Field Registration event and clinic for players www.miracieleagueofsouthiake.com CISD Cross Country Meet CISD Cross Country Meet - Boys and Girls 9/5/2015 9/5/2015 6:OOam - 2:OOpm Bob Jones Park Expecting over 2,300 participants for this event http://www.netckiwanis.org/butterflyfest.html Butterfly Festival NETC Kiwanis Club Festival 9/10/2015 9/13/2015 4:00 - 8:OOpm (Each Day) Rustin Pavilion Annual Event held in Town Square http://www.pkdcure.org/connect/chapter-locations/north-texas TENTATIVE: Bicentennial Park Phase 2 Opening City of Southlake Family Event 9/12/2015 9/12/2015 TBD Bicentennial Park Opening of the Playground at Bicentennial Park MasterWorks - Southlake Community Band Arts Council Northeast Concert 9/12/2015 9/12/2015 7:30pm Town Square Community Concert http://www.artscouncilnortheast.org/masterworks_concert_series.aspx PKD Walk Polycystic Kidney Disease (PKD) Foundation Walk 9/19/2015 9/19/2015 6:OOam - 12:OOpm Rustin Pavilion Walk to raise funds for PKD Punt, Pass and Kick City of Southlake Football Skills 9/19/2015 9/19/2015 10:OOam-1:OOpm North Park Annual Football Skills Competition sponsored by the NFL TENTATIVE: Baseball Opening Day SBA Baseball Games 9/19/2015 9/19/2015 All Day Bicentennial Park Opening Day for Fall Baseball Season TENTATIVE: Miracle League Opening Day MILS Baseball Games 9/26/2015 9/26/2015 All Day Bicentennial Park Opening Day for Miracle League of Southlake www.miracieleagueofsouthiake.com TENTATIVE: Softball Opening Day SGSA Softball Games 9/12/2015 9/12/2015 All Day Bob Jones Park Opening Day for Southlake Girls Softball Association www.sasa.org Oktoberfest Southlake Chamber Festival 10/2/2015 10/4/2015 Otober 2 (5pm-llpm), October 3 (10am-llpm), October 4 (12pm- 5pm) Rustin Pavilion/Family Park 14th Annual Oktoberfest Celebration held over 3 days at Southlake Town Square. Over 50,000 expected over 3 day period. Wide range of food, beverages and booths with http://www.oktoberfestsouthiake.com/default.aspx MasterWorks - Brave Combo, Rock -Polka Arts Council Northeast Concert 42287 42287 7:30pm Town Square Community Concert http://www.artscouncilnortheast.org/masterworks_ concert_series.aspr Inside Lacrosse Prospect Day Inside Lacrosse Lacrosse Clinic 42301 42302 8:OOam - 6:OOpm North Park Player Look Event TENTATIVE: DFW Fastpitch Softball Tournament DFW Fastpitch Softball Tournament 11/13/2015 11/15/2015 All Day Bob Jones Park Softball Tournament TENTATIVE: Boards and Commissions VIP Event - The Marq Grand Opening City of Southlake TBD 12/11/2015 12/11/2015 TBD (Evening) The Marq Southlake TENTATIVE: Community Open Day -The Marq Grand Opening City of Southlake TBD 12/12/2015 12/12/2015 TBD (Daytime) The Marq Southlake Open day for the community to tour the facility with games and activities planned TENTATIVE: First Day of Operations (Seniors and Sales Office) - The Marq Southlake City of Southlake TBD 12/14/2015 12/14/2015 9:OOam - 4:OOpm The Marq Southlake First day of operations for the Seniors and Sales Office. First rentals will not be until February 2016. Del Frisco's Run with the Troops Del Frisco's 15k Run 1 11/7/2015 11/7/2015 6:OOam - 11:OOam jBicentennial Park I Run for Troops Home for the Holidays -Tree Lighting ICity of Southlake I Holiday Celebration 11/21/2015 11/21/2015 4:00 - 8:OOpm (Each Day) ITown Square JAnnual Tree Lighting Event IHomefortheHolidaysSouthlake.com 4C-1 8/5/2015