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2015-06-08 Parks Board PacketCITY OF SOUTHLAKE MEMORANDUM June 4, 2015 TO: Parks and Recreation Board Members FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Parks and Recreation Board Meeting — Monday, June 8, 2015 at 6:00 p.m. Please note the meeting will be held in the Town Hall Council Chambers and will begin promptly at 6:00 p.m. Please advise staff if you will not be able to attend this meeting (Icari3enter(aD-ci.southlake.tx.us or 817.748.8184). Thank you. 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held April 13, 2015. Please make any corrections to the minutes part of the motion for consideration. B. Absence of Parks and Recreation Board Members — The Board will consider the absence of Lori Palmer and Chad Patton from the April 13, 2015 Park Board meeting. A copy of the Attendance Report is in your packet. 3. Agenda Item No. 3. Consider A. Recommendation of name for City park in Winding Creek development — The purpose of this item is to seek Park Board's recommendation to City Council for naming of an approximately 5 acre City park in the Winding Creek subdivision, located southwest of South Carroll Avenue and Winding Lake Boulevard. Proposed names are presented for public and board feedback. The names submitted meet the criteria for naming of City facilities provided in the Naming and Renaming of Park and Recreation Facilities Procedures adopted by City Council December 15, 2009. City Council will consider naming of the park at their June 16, 2015 meeting. A list of the suggested names is included in your packet memo. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — June 8, 2015 Page 2 of 4 B. Recommendation on renewal of the Southlake Tennis Center Management Agreement - The current agreement between the City of Southlake and Stephen and Mia Poorman (dba Roxy Tennis LLC), which was approved by City Council April 3, 2012, for management of the tennis center will expire December 31, 2015. The original Agreement includes a provision for (3) additional three- year renewal options. The Agreement presented for Park Board's recommendation at this time is the first renewal of the original agreement. The term is for 3-years, January 1, 2016—December 31, 2018. There are no substantial changes or modifications to the agreement requested. A draft of the renewal agreement is included within your packet. C. Recommendation on renewal of the Bob Jones Nature Center & Preserve Management Agreement — The current BJNCP management agreement with the Bob Jones Nature Center Organization (BJNCO) was approved by the City Council on June 5, 2012 for an initial term of August 1-September 30, 2012. The agreement included (3) additional three-year renewal options. On March 18, 2012, City Council approved the first of the three optional renewals for the term October 1, 2012-September 30, 2015. The proposed Agreement presented at this time will be the second, three-year renewal option. The Agreement with BJNCO is for a three (3) year term, October 1, 2015—September 30, 2018. There are no substantial changes or modifications to the agreement requested. A draft of the renewal agreement is included within your packet. D. Recommendation to City Manager on request for a variance to allow alcohol to be served by Brio Tuscan Grille in Frank Edgar Cornish, IV Park during the Southlake Stars & Stripes event — The request is for a variance to the City's park regulations prohibiting the possession or consumption of alcohol in a City park to allow alcohol to be served by Brio Tuscan Grille in Frank Edgar Cornish, IV Park during the Southlake Stars & Stripes Event. The City's annual Stars & Stripes event will be held in Southlake Town Square on July 3, 2015. As part of the celebration, there will be live entertainment in Frank Edgar Cornish, IV Park. Brio Tuscan Grille, who is one of the event sponsors, is requesting permission to extend their patio to allow additional seating and food and beverage service, including alcohol, during the event. Brio will work with TABC on the required permits to serve alcohol outside of the building parameters. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — June 8, 2015 Page 3 of 4 A variance to Southlake City Code, Article 11 that prohibits the possession or the consumption of alcoholic beverages in City parks may be granted upon request, at the discretion of the City Manager, with a recommendation from the Park Board. 4. Agenda Item No. 4. Public Forum This is the public's opportunity to address the Board about non -agenda items. During Public Forum, the Board will not discuss or take action on any item brought up at this time. 5. Agenda Item No. 5. Discussion A. Revised Athletic Associations Dashboard Reports — Revised Dashboard statistics reports by association are provided in your packet. Please contact Deputy Director Kate Meacham with any questions. B. Construction Management Report -- The Community Services Department Construction Management Report is included with your packet. C. Parks & Recreation Report — This is a standing item on the agenda to allow staff to update the Board about upcoming Parks and Recreation events and developments. A copy of the community events calendar is included with your packet. [Qd:14:a194LhRX6101'1194:1*1I 6. City Council Action — The following park and recreation -related action items were considered by City Council at the April and May 2015 Council meetings. • Approved FUA with Miracle League Southlake • Approved rental fees, alcohol and catering policy and hours of operations for The Marq Southlake Phase I In addition to the items listed above, you can receive notifications for City Council meetings, construction alerts, calendar and community events updates and more by signing up at the City's website and clicking on the "Notify Me" tab at http://www.citVofsouthlake.com/list.aspx. 7. Park Board Preview — The following park and recreation -related items are tentatively earmarked for presentation at future board and/or City Council meetings. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — June 8, 2015 Page 4 of 4 • Election of Park Board officers following City Council appointments • City Council proclamation of July as "National Park & Recreation Month" (Tentatively scheduled June 16, 2015) • Confirmation of a joint CC/SPDC/Park Board meeting Tuesday, August 4, 2015 • City Council consideration of artists contract(s) for public art for The Marq Southlake (Tentatively scheduled August 16, 2015) As always, we appreciate your commitment and service to the City. Chris Tribble STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, TX 76092 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble .ci.southlake.tx.us) Cassie Tucker, Assistant to the Director, 817-748-8036, (ctucker(a)ci.southlake.tx.us) Candice Edmondson, Deputy Director of Community Services, 817-748-8311; cedmondson(jc�ci.southlake.tx.us Kate Meacham, Deputy Director of Community Services, 817-748-8018, kmeacham(aDci.southlake.tx.us Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; Icarpenter(a�ci.southlake.tx.us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING Monday, June 8, 2015 6:00 p.m. LOCATION: Southlake Town Hall Council Chambers 1400 Main Street Southlake, Texas 76092 REGULAR AGENDA: 1. Call to order 2. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held April 13, 2015 B. Absence of Parks and Recreation Board members 3. Consider A. Recommendation of name for City park in Winding Creek development B. Recommendation on renewal of the Southlake Tennis Center Management Agreement C. Recommendation on renewal of the Bob Jones Nature Center & Preserve Management Agreement D. Recommendation to City Manager on request for a variance to allow alcohol to be served by Brio Tuscan Grille in Frank Edgar Cornish, IV Park during the Southlake Stars & Stripes event 4. Public Forum (This is the Public's opportunity to address the Park Board about non -agenda items. During Public Forum, the Park Board will not discuss, consider or take action on any items presented. The Park Board respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 5. Discussion A. Revised Athletic Associations Dashboard Reports B. Construction Management Report C. Parks & Recreation Report City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — June 8, 2015 Page 2 of 2 6. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on June 5, 2015 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Lori Payne, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: APRIL 13, 2015 LOCATION: Southlake Town Hall Council Chambers 1400 Main Street Southlake, Texas TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman, Secretary France Scharli and Board Members Mitch Hill, Jeff Medici and Paul Venesky PARKS AND RECREATION BOARD MEMBERS ABSENT: Lori Palmer and Vice Chairman Chad Patton STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham and Recreation Superintendent Steve Moore 1. CALL TO ORDER Chairman Wasserman called the meeting of the Parks and Recreation Board to order at 6:04 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Board and are enacted with one motion. 2A. APPROVAL OF THE MINUTES FROM THE MARCH 23, 2015 REGULAR PARKS AND RECREATION BOARD MEETING. There were no corrections to the March 23, 2015 Park Board meeting minutes. 2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS The Board considered the absence of Park Board members Mitch Hill and Jeff Medici from the March 23, 2015 meeting. APPROVED A motion was made to approve the Consent Agenda as presented including approval of the minutes of the March 23, 2015 regular meeting and absence of board members Hill and Medici. Motion: Scharli Second: Venesky Ayes: Scharli, Venesky and Wasserman Nays: None City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A - 1 Minutes of the April 13, 2015 Parks Board Meeting Page 2 of 3 Abstain: Hill and Medici (absent 3/23/15 meeting) Vote: 3-0-2 Motion Carried. 3A CONSIDER: 3A. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH MIRACLE LEAGUE OF SOUTHLAKE Deputy Director Kate Meacham presented the two-year Facilities Utilization Agreement (FUA) with Miracle League of Southlake for use of the Texas Rangers Miracle League Field in Bicentennial Park and responded to questions. The FUA contains the same standard provisions and regulations as FUA's the City has in force with all other youth athletic associations with the exception that City Council approved waving of the resident field maintenance fees for Miracle League Southlake teams at their April 16, 2013 meeting. City Council will consider the proposed FUA at their April 21, 2015 meeting. Andi Stone, Miracle League of Southlake Executive Director, 2839 Raintree Drive, Southlake, was present in support of the Agreement. APPROVED A motion was made to approve the Facilities Utilization Agreement (FUA) with Miracle League of Southlake for use of the Texas Rangers Miracle League Field in Bicentennial Park. Motion: Medici Second: Hill Ayes: Hill, Medici, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 5-0 Motion Carried. 4. PUBLIC FORUM Chairman Wasserman acknowledged public forum. There being no one to speak, Chairman Wasserman moved to the next agenda item. 5. DISCUSSION 5A. SOUTHLAKE YOUTH ATHLETIC ASSOCIATIONS REPORTS Deputy Director Kate Meacham presented the youth athletic associations Dashboard statistics reports by association and responded to Board questions. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-2 Minutes of the April 13, 2015 Parks Board Meeting Page 3 of 3 5B. CONSTRUCTION MANAGEMENT REPORT Director of Community Services Chris Tribble presented the monthly Construction Management Report and responded to questions about progress on Bicentennial Park Phase II and The Marq-Southlake. 6. ADJOURNEMENT APPROVED A motion was made to adjourn the meeting at 7:03 p.m. Motion: Medici Second: Venesky Ayes: Hill, Medici, Scharli, Nays: None Abstain: None Vote: 5-0 Motion Carried. Tina Wasserman, Chairman Parks & Recreation Board Venesky and Wasserman Chris Tribble, Director Community Services Dept. An audio recording of this meeting is available upon request from the Office of City Secretary. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-3 CITY OF SOUTHLAKE MEMORANDUM May 27, 2015 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item Action Requested: Park Board members consider the absence of Lori Palmer and Chad Patton from the April 13, 2015 Park Board meeting. Background Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004 provides a mechanism for consideration of absences of Board members from regular or special Park Board meetings. This item is listed as a standing item on meeting agendas. Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: Park Board approved the Absence Policy at the July 12, 2004 meeting. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: Attendance Log Staff Recommendation: Park Board excuse the absence of Lori Palmer and Chad Patton from the April 13, 2015 Park Board meeting. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-1 Park and Recreation Board Attendance Report 2015 Place Name 1/12/15 2/9/15 3/23/15 4/13/15 5/11/15 6/8/15 7/13/15 8/10/15 9/14/15 10/12/15 11/9/15 12/14/15 Individual Attendance Rate Hrs To Date ©Frances Scharli a • -- - 000©e����������® Meeting Attendance Rate (includes 2014 Place o Name - -. 1/13/14 0000eosoo©©ooe�® 2/10/14 3/17/14 4/14/14 5/12/14 6/9/14 7/14/14 8/12/14 rkBoardMtg Iregular Party 9/8/14 9/27/14 Community Recreation Center Groundbreaki ng Event 10/13/14 11/10/14 11/14/14 Park Tour 1218114 Individual Attendance Rate Hrs To Date e - - - - aaaa�a�aaaaaa� • • . � ©. - 0000eos000000e t t � a • -- - 0000e©so©©©o©ems® =Chad... 000va©s000000em Total Hirs Per Month 8/12/14 Park Park joint meeting with SPDC at 7:15pm, followed by regular meeting at 7:45pm 9/27/14 Community Recreation Center Groundbreaking event 2 B - 2 Average Monthly Attendance Rate 2015 79% 11 In attendanc x Not in attend i Substitute in • Vacant posit _ I Meeting Can Meeting Can Change in R Average Monthly Attendance Rate 2014 82% In attendanc x Not in attend Substitute in • Vacant posit Meeting Can Meeting Can CITY OF SOUTHLAKE MEMORANDUM June 4, 2015 To: Parks & Recreation Board From: Chris Tribble, Director of Community Services Subject: Recommendation of a name for the City park located in the Winding Creek development Action Requested: Park Board recommendation to City Council of a name for the City park located in the Winding Creek subdivision. Background Information: The Community Services Department recently received a request from Paul Spain, developer of the Winding Creek subdivision, to move forward with naming of the park located in the Winding Creek development. The approximately 5- acre neighborhood park is located southwest of South Carroll Avenue and Winding Lake Boulevard. It contains trees, grassy open areas, a meandering creek, trails and attractive historic stonework erected by the former property owner, Captain Chauncey Prade, and preserved by the developer. The Community Services Department solicited suggestions from the public for names for the park during April utilizing the City's website, cable channel, news release and flyers. Thirty-five (35) name suggestions were received from 31 respondents, resulting in 12 different suggested names. Copies of all 35 submissions and a list of the submittals with the name of the person who submitted the name, their residency and a brief description of why the name was submitted are attached for your consideration. The submitted names are: • Chauncey Prade Park • Jeff Wang Park • Creekside Park • Crescent Park • Cole Malone Park • Dick or Richard McCauley Park • Piste Park • Crystal & Bob Steele Park 3A - 1 Parks & Recreation Board Meeting Date — June 8, 2015 Page 2 of 4 • Amon G. Carter Park • Four Winds Park • Mary Owens Prade • Stock Pond Park Criteria for naming or renaming of City property and public facilities are stipulated in the Naming and Renaming of Park and Recreation Facilities Procedures, adopted by City Council December 15, 2009. The following parameters are established for naming of City park facilities: ■ A park and recreation facility may be named for outstanding and/or predominate physical characteristics or ecological features of the land such as: ■ Streams, lakes and creeks ■ Landmark significance ■ Historical significance ■ Street name identity ■ The subdivision in which the park property is located ■ Based on the activity, event or function of the park ■ A park facility may be named for any group or individual who has made exceptional contributions to the City. Examples of exceptional contributions may include, but are not limited to, monetary, property, material contributions, service to the City. ■ A park facility may be named in honor of a deceased local, state, national figure(s). ■ There shall be a waiting period of one or more years prior to the naming of a park in honor of a deceased local, state or national figure(s). ■ The renaming of a park facility, which has been previously named after an individual, is prohibited unless compelling circumstances arise whereby consideration to a change is appropriate. 3A-2 Parks & Recreation Board Meeting Date — June 8, 2015 Page 3 of 4 ■ No park shall be given the same name as an existing school site, or public facility, except where the sites abut one another. ■ Components or areas within a park or recreation facility may be given a name which is different than the park or recreation facility. Such components or areas may include, but are not limited to, gardens, playgrounds, athletic fields, structures and meeting rooms. Financial Consideration: There is no financial impact involved with naming of the park at this time. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Quality Development and meets the corporate objective to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests. Citizen Input/ Board Review: Advertisements for suggested names during April included: ■ City's webpage ■ City Cable Channel ■ News Release ■ MySouthlake News. com ■ Flyers Parks and Recreation Board review and recommendation June 8, 2015 City Council will consider this item June 16, 2015 Legal Review: Not applicable. Alternatives: Not applicable Supporting Documents: Supporting documents include: ■ Location Map ■ Summary of Submittal w/residency/description ■ Copy of submittals ■ City of Southlake Park Name List 3A-3 Parks & Recreation Board Meeting Date — June 8, 2015 Page 4of4 Staff Recommendation: Park Board recommendation to City Council of a name for the City park located in the Winding Creek subdivision. 3A-4 •��oo Venzon 11:15 AM 551A EU-} N arth, f lK y . 1 `. ..- � ..., ( � �� •sue 1 2 3 4 5 6 7 9. 10 11 12 13 14 NAME SUBMITTALS FOR CITY PARK IN WINDING CREEK SUBDIVISION Proposed Name Submitted By (Residency) Reason (paraphrased — see submittal form for full description) Chauncey Prade Park Paul Spain (Southlake) Previous owner's name; lived on site 60 years; legacy of land preservation and strength of character Jeff Wang Park Andreanna Myers (Southlake) Recognize 20+ yrs public service to Southlake, including serving as councilman, president of Southlake Sister Cities << Jeff and Katherine Wang Park Andreanna Myers Wang Park Andreanna Myers Creekside Park Brandon Bates (unknown) Crescent Park Lyle Shitsett (Southlake) *Cole Malone Park Summer Medlin(Bedford) Dick McCauley Park Dick McCauley Park Dick McCauley Park Dick McCauley Memorial Park Richard McCauley Park Dick McCauley Park Dick McCauley Park Norma Cruz (Southlake) Bette Horton (Southlake) Alice Burgess (Southlake) Charles Boyd (Southlake) Roberta Fendrich (Roanoke) Welles Fendrich (Roanoke) Sherrie Perkins (Southlake) 3A-6 << Location adjoining Winding Creek Creek makes 2 distinct crescent shapes within park Southlake teen that was killed in bicycle accident in April 2015 Contributions and accomplishments for seniors, volunteers and work on behalf of the new senior center; devoted to Southlake 11 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Proposed Name Submitted By (Residency) Reason (paraphrased — see submittal form for full desciption) Dick McCauley Park Joyce Prichett (Southlake) McCauley Park S. Phelps (Southlake) Dick McCauley Park Neil Perkins (Southlake) Dick McCauley Park Alice D. West (Unknown) Dick McCauley Park Ella Spencer (Keller) Richard McCauley Park Hugh Spencer (Keller) Richard "Dick" McCauley Park Dolores Montelongo (Fort Worth) Richard McCauley Park Nancy Mancillitte (Keller) Dick McCauley Park Ernest Meyer (Grapevine) Richard E. McCauley Park Diane Meyer (Grapevine) Richard E. McCauley Park Helen McQuillan (Southlake) "Dick" E. McCauley Park Helen McQuillan Dick McCauley Park Eunice Soden (NRH) Dick McCauley Memorial Park Bernice McCauley (Southlake) Dick McCauley Volunteer Park Bernice McCauley Piste Park Mitch Hill (Southlake) 3A-7 "Piste" is French for runway. Property well-known for it's runway; fits City's vision of "taking off," "going places" 31 32 33 34 35 Proposed Name Submitted By (Residency) Reason (paraphrased — see submittal form for full desciption) Crystal & Bob Steele Park Betty Springer (Southlake) Bob was 1st Slake Fire chief; Crystal worked 20yr w/CISD; both immensely devoted to the City Amon G. Carter Park Matthew Arth (Southlake) His contributions to Tarrant County to make area what it is today; park w/his name would further recognize Southlake's deep north Texas roots Four Winds Park Tina McLaughlin (Southlake) One of greatest ecological features of land can be impact of wind; wind is powerful and unavoidable feature that influences environment, much like positive effects of growth Southlake has embraced Mary Owens Prade Pamela Muller (Southlake) One of the first citizens of Southlake; musician, architect, pilot during 1930-50s, climbed out on top of aircraft in flight to refuel; bad weather prevented her by two days from winning 1934 Chicago World's Fair world record in an endurance flight. Stock Pond Park Angela Agostinelli (Southlake) Area is adjacent to the pond. *Restriction applies under established criteria. One or more years waiting period from date of death. Hel us name a... `'�`°� �C)11TH1 AKA C1*t Park' The City of Southlake Parks a Y-Recreation Department is seeking your suggestions for a name for the new (approx.5-acre) park located southwest of South Carroll Ave- nue and Winding Lake Boulevard — approximately 1 block south of the new Park Vil- lage Center. The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework. The City's guidelines for naming city parks or facilities state that the name must be: 1. An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event; or 2. Any group or individual who has made exceptional contributions to the City; or 3. Any deceased local, state, national figure. (waiting period of 1 or more years from date of death.) 4. No park shall be named same as existing school site or public facility, except where sites abut one another. 15. Components or areas within a park or facility may be named different than park or Submit name suggestions to: City of Southlake Community Services Dept. Attn: Park Name 1400 Main Street, Suite 210 Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: Icarpente..r(cDci.southiake.tx.us This form may be printed and used to submit f Suggested name for the park: Reason for proposed name: Evidence of community support for proposed name: Name: 91A Phone Number: -220. -1 Address: 22C90 Ax4 /L Email: Ayoreex*A l - *Names will be reviewed and considered by the Parks & Recreation Board and a recommendation given to City Council. *No prizes offered for the selected name —just satisfaction for helping your community. Chauncey Antoine Prade, Jr. "Cap" Chauncey Antoine Prade, Jr, known as "Cap" by friends and family, was a true, original Texan. The kind of hero that legends are made of. Born on the Prade Ranch in the Hill Country of Central Texas, Cap began flying airplanes solo at the age of nine. He was a decorated Navy pilot in World War II and served two tours before he was wounded and shot down over the Aluetian Islands. Cap had two great loves- flying planes and his first wife, Mary, who was also a pilot in World War II. In the 1950s, the Prades purchased 50 acres of land in what is now Southlake. Cap built a grass landing strip and a hanger onto the side of his house and flew his Beechcraft Bonanza airplane in and out over Town Square. After the war, Cap became a builder and was responsible for most of the U.S. Post Offices that were built during the 50s and 60s in Texas. The `tough as nails' maverick kept to himself and spent most of his spare time on his land, which he has fiercely determined to preserve. His strength and intensity became characteristics of his demeanor that proved useful in caring for his land all the way yup until his passing. It is the preservation of land and strength of character that we wish to honor in the naming of Chauncey Prade Park within Winding Creek. The community has kept most of the beautiful stonework that Cap personally crafted, highlighting the creek and the many ponds and beautiful drainage ways that he created. All are very reminiscent of the limestone that ran through his family ranch in the Hill Country. 3A - 10 Andreanna Myers Icarpenter@ci.southlake.tx.us Fri, Apr 10, 2015 at 8:38 AM new park name entry gmail.com gmail.com new park name entry Andreanna Myers-:andramnnaIniyers cffilgmail.com> Apr 10 (3 days ago) This form may be used to submit your suggestion: Suggested name for the park: Jeff Wang Park, Jeff and Katherine Wang Park, or Wang Park Brief explanation or reason for proposed name: Former Councilman, President of Southlake Sister Cities, Mr. Wang gives his heart to Southlakel He truly represents a devoted and caring citizen and public figure who loves everyone and wants to see Southlake grow in every way. Anyone who has met Mr. Wang will agree that he should be recognized for his 20+ years of service to our city. Ask any teen who has gone on a Southlake Sister City trip with him, the mayor, or members of the many city organizations and clubs and you will know that he is an outstanding citizen! Visit with him over coffee and you will see he is Mr. Southlake :0) Name: Andreanna Myers Phone Number: 817-488-2538 Address: 805 Parkdale Court, Southlake, 76092 Email: and reannalmversia'D_gmail.com 3A - 11 Brandon Bates (carpenter@ci.southlake. tx.us Thu, Apr 9, 2015 at 2:28 AM New Southlake Park .Jame gmail.com gmail,com Brandon Bates 1 <brandonchatest FT3aiI.Com 2,28 AI\A (6 how's ago) to me Pertaining to the new park name: Given the location adjoining Winding Creek, I think the name should be simple, natural, and beautiful. I have come up with the name "Creekside Park" because of the aforementioned reasons. Thank you, Brandon Bates 3A - 12 fromlyle Whitsett Ikwhitsett@charter.net to:Icarpenter@ci.southlake.tx.us date:Fri, Apr 17, 2015 at 2:09 PM subject:Name a City Parkmailed- by:charter.net Name a City Park Lyle Whitsett '-%j�z,,j hitsf-I:t-i �,c ha erne Suggested name for the park: Crescent Park Apr 17 (3 days ago) Brief explanation or reason for proposed name: Winding Creek appears to make two distinct crescent shapes within the park boundary Name: Lyle Whitsett Phone Number: 817-404-9945 Address: 1785 Kingswood Dr, Southlake, TX 76092 Thanks! 3A - 13 HeID s name ,,CIVe OF 1 SOUT��HL ..KiC Cit Park! The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek; trails and attractive historic stonework The City's guidelines for naming city parks or facilities state that the name must be 1 An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event, or 2 Any group or individual who has made exceptional contributions to the City of Southlake, or 3 Any deceased local, state, national figure (Waiting period of 1 or more years from date of death ) AND 1 Cannot be name of existing school site or public facility 2 Components or areas within a park or facility maybe named different than park or facility Submit name suggestions to: i .u� City of Southlake Community Services Dept. Wool os Attn: Park Name 1400 Main Street, Suite 210 di0,1 s Southlake TX 76092 1�'e 010 Phone: 817.748.8184 Fax 817.748.8027�ay Email: Icarpenter(aaci.southlake.tx.us �p►r�t This form may be used to submit your surggest►on Suggested name for the park � �� P/0 /rplII- A Brief explanation or reason for proposed name AY &mn ' ! ff AC It 44 W10 qq jj � Name 6 UI kwsff �� 1 �l „mot Phone Number J Address- 3773 irq,.4r, -A ip- 76:6 1 Email (optional) Wames will be reviewed and considered by the Parks & Recreation Board and a recommendation giver to City Council. *No prizes offered for the selected name —just satisfaction fi.)r helping your c mmun►tyi +rry or Help us name a.., Sou HLAKE City The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx_ 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center. The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework The Citys guidelines for naming city parks or facilities state that the name must be: 1. An outstanding and'or predominate physical characteristics or ecological feature of the land; national geographic area, landmark, historical significance or event; or 2. Any group or individual who has made exceptional contributions to the City of Southlake; or 3 Any deceased local, state, national figure. (Waiting period of 1 or more years from date of death.) AND. 1 Cannot be name of existing school site or public facility. 2 Components or areas within a park or facility maybe named different than park or facility. (Submit name suggestions to: City of Southlake Community Services Dept. Attn: Park Name 1400 Main Street, Suite 210 Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: ]car inter ci.southiake.tx.us This form may be used to submit your suggestion. �l�ne Dea �me�d Suggested name for the park. ,4­� c C-1 - - ' y PA _? Brief explanation or reason for proposed name: 4 ��.-Z S Name Phone Number ;� 1.s -�"' J 9 Address .: 4. : iP �' i� Email (optional): 'Names will 6e reviewed and considered by the Parks & Recreation Board and a recommendation given to City Council. *No prizes offered for the selected name —just satisfaction for helping your community! 3A - 15 Help us name t7... SOUTILAK � �� # C 0 1 Cjt . ar The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework. The City's guidelines for naming city parks or facilities state that the name must be- 1. An outstanding and/or predominate physical characteristics or ecologiral feature of the land, national geographic area, landmark, historical significance or event, or 2. Any group or individual who has made exceptional contributions to the City of Southlake; or 3. Any deceased local, state, national figure. (Waiting period of 1 or more years from date of death.) AND, 1. Cannot be name of existing school site or public facility 2 Components or areas within a park or facility maybe named different than park or facility. Submit name suggestions to: .. ` ��o subm City of Southlake Community Services Dept. , Attn: Park Name De9KO� ` tl' 1400 Main Street, Suite 210 �da0 ` Southlake, TX 76092 �et;0 0 Zp�S Phone: 817.748.8184 Fax 817.748.8027 Owl 1 Email: lcarpgnter@gi.southiake.tx.us Vjt'�& This form may be used to submit your suggestion Suggested name for the park: D j K in( L , Li, e� tO r K I_,��.. _ Brief explanation or reason for proposed name rL .�e�i%t.t._,�C�„t.1'�,:�C-�.�"`i..�.,.Pi,CC..c-{-['2.a-�.��s-�:,yd_�e►'�-� ��7`i.���rs'_�'�E'•_�.u.�w �.s�.�..e� �1..•�--� Name: Phone Number. AIr. 6 c2.: 7 `7 Address' l [ �,1���x� Zip. `1 �� `•:z' Email (optional):1: b U, -°f� ► d , 1�i `Names will be reviewed and considered by the Parks & Recreation Board ancca r6commendation given to City Council �No prizes offered for the selected name —just satisfaction for helping your community.! 3A - 16 CITY Or Help us name a... SOU T HLAKE City The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx. 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework. The City's guidelines for naming city parks or facilities state that the name must be: 1 An outstanding andlor predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event; or 2. Any group or individual who has made exceptional contributions to the City of Southlake, or 3. Any deceased local, state, national figure- (Waiting period of 1 or more years from date of death.) AND 1. Cannot be name of existing school site or public facility 2. Components or areas within a park or facility maybe named different than park or facility. Submit name suggestions to: ! " k10 subm City of Southlake Community Services Dept. IVAe , Attn: Park Name Dro 1400 Main Street, Suite 210 �d�o Southlake, TX 76092 Phone. 817.748.8184 Fax 817.748.8027 Email: Icarpenter . Lsouthlake.tx.us p 3� This form may be used to submit your suggestion. Suggested name for the park: D,`e-k /`I< Cn c4 t r y Brief explanation or reason for proposed name- {a-Y I*U w i� Name- 14 L <'e e ,f-e S f Phone Number. &O/7 VJ2 ?27 0 Address, Sekklk4. Zip;7o�262 Email (optional): Names will be reviewed and considered by the Parks & Recreation Board and a recommendation given to City Council. 'No prizes offered for the selected name —just satisfaction for helping your community) 3A - 17 HdP ors name a11, iiCITY OF THL ii ��V I l-�L.AKE Cit ,v Par The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework The City's guidelines for naming city parks or facilities state that the name mast be.- 1 An outstanding and/or predominate physical characteristics or ecological feature of the land. national geographic area, landmark, historical significance or event, or 2 Any group or individual who has made exceptional contributions to the City of Southlake, or 3 Any deceased local, state, national figure (Waiting period of 1 or more years from date of death ) AND: 1 Cannot be name of existing school site or public facility 2 Components or areas within a park or facility maybe named different than park or facility Submit name suggestions to: City of Southlake Community Services Dept. Attn: Park Name 1400 Main Street, Suite 210 Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: Icar nter ci.southlake.bLus This form may be used tc submit your suggestion o�Dsj. Suggested name for the park: d ` ?7r� Brief explanation or reason for proposed name . _, 4_a 3 i de,-1,-e l a,4,, y• fir: ri �' 44'f s' % L �1 /9ai2� Y •' ►� d11 �1n t �LgC+ei/Yj) /, s `r ky 1 'Ali Name: A Phone Number Address. Zip;96"1, Email (optional) "Names will be reviewed and considered by the Parks & Recreat►e?i Board and a recommendation given to City Council *No prizes offered for the selected name —just satisfaction for helping your communityi HI - f � -- — Crx�r or. I ei uS name a... UTHLA E City The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding hake Boule- vard - about one block south of the new Park Village center. The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework. The City's guidelines for naming city parks or facilities state that the name must be. 1 An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event; or 2 Any group or individual who has made exceptional contributions to the City of Southlake, or 3. Any deceased local, state_ national figure (Waiting period of 1 or more years from date of death ) AND. 1. Cannot be name of existing school site or public facility. 2. Components or areas within a park or facility may be named different than park or facility. Submit name suggestions to: Su�m1 City of Southlake Community Services Dept.ai�nQt�O , Attn: Park Name 1400 Main Street, Suite 210 rn dao��5� Southlake, TX 76092 �e�men Q1� Phone: 817.748.8184_ Fax 817.748.8027 Email; lcat'penterI53cil.southlake.tx.us This form maybe used to submit your gesc i'on All � Suggested name for the ark- �,{1� 6� �� E' Bri f explanation or/reason for proposed name: Jh'e111 Name,' a-' Pt'01 lC Phone Number:�f J&/d Address�l��'r'?i;_ Zip: fir/ Email (optional): /. *Names will be reviewed and considered by the Parks & Recrea on bard and a reco endation given to City Council /2 / / V *No prizes offered for the selected name -just satisfaction for helping your community.! 3A - 19 C-17,1F OF Help Luc name a., SOUTHLAKE City The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard -- about one block south of the new Park ''Village center The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework The City's guidelines for naming city parks or facilities state that the name must be: 1. An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event, of 2 Any group or individual who has made exceptional contributions to tree City of Southlake; or 3_ Any deceased local, state, national figure. (Waiting period of 1 or more years from date of death } AND. 1. Cannot be name of existing school site or public facility Components or areas within a park or facility may be named different than park or facility, Submit name suggestions to: City of Southlake Community Services Dept. Attn: Park Name 1400 Main Street, Suite 210 Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: 1 ca rpe nterApi.south l a ke.tx. us Or Deaaline�� This form may be used to omit your //suggestion Suggested name fort a�f Brief explanation or reason for proposed name:�- : �7 cJd 2 Name Phone Number. Ar, Zp� �f Email (optional) *Names will be revs we an cohtidered by the Parks & Recre io Board and a rec mendation given to City Council. "No prizes offered for the selected name —just satisfaction for helping your communityi 3A - 20 hr 1 17 ejp ,.S n amie, a,. City Park! 9 CITY OF The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework. The City's guidelines for naming city parks or facilities state that the name must be- t An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event, or 2. Any group or individual who has made exceptional contributions to the City of Southlake; or 3. Any deceased local, state, national figure (+plaiting period of 1 or more years from date of death ) AND 1 Cannot be name of existing school site or public facility. 2 Components or areas within a park or facility may be named different than park or facility, Submit name suggestions to: City of Southlake Community Services Dept. Attn: Park Name 1400 Main Street, Suite 210 Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: lcarPenter@cIsouthlake.tx.us ismmOen �pMwF�•, This form may be used to submit your suggestion Suggested name for the park: ZkLamsFQK�& Brief explanation or reasop for proposed name: Name.,,5 etC t IL 4?, - � Phone Number. 5 O L4 Address: I q Ok bQtt01Z*k Email (optional): z9"— ,s hy- nuL `Names will be reviewed and considered by the Parks & Recreation Board and a recommendation given to City Council - r (r 0 q 2 "No prizes offered for the selected name — just satisfaction for helping your community! 3A-21 Help us name a... City Parks CLTY Of SOUTH K E The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard - about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek, trails and attractive Historic stonework The City's guidelines for naming city parks or facilities state that the name must be: An outstanding and/or predominate physical characteristics or ecological feature of the land; national geographic area, landmark, historical significance or event, or 2. Any group or individual who has made exceptional contributions to the City of Southlake, or 3_ Any deceased loca state, national figure. (Waiting period of 1 or more years from date of death ) AND 1. Cannot be name of existing school site or public facility 2 Components or areas within a park or facility may be named different than park or facility. Submit name suggestions to: 00ity of Southlake Community Services Dept. 4ttn: Park Name 1400 Main Street, Suite 210 Southlake, TX 76092 3hone: 817.748.8184 Fax 817.748.8027 -mail: IcarPenter6bcI.southlake.tx.us This form may be used to submit your suggestion peadl� L �eao�m�n p�5 Suggested name for the park: Brief explanation or reason for proposed name' � o� C_e-n - - {' f�-rcsS ? . L , +C 'I —._. .. Name. -Tr Ure, Phone Number: Address. Zip. Email (optional)- *Names will be reviewed and considered by the Parks & Recreation Board and a recommendation given to City Council. Wo prizes offered for the selected name -just satisfaction for helping your community' 3A - 22 He r sa ea.♦ �r SOI�T�-�1 K E City 19 The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx. 5-acre) park located southwest of South Cai roll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center. The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework. The City's guidelines for naming city parks or facilities state that the name must be. 1. An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event; or 2. Any group or individual who has made exceptional contributions to the City of Southlake; or 3. Any deceased local, state, national figure (Waiting period of 1 or more years from date of death ) AND 1 Cannot be name of existing school site or public facility 2_ Components or areas within a park or facility maybe named different than park or facility Submit name suggestions to: City of Southlake Community Services Dept. Attn: Park Name 1400 Main Street, Suite 210 Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: lcarpenterAci.southlake.tx,us �o Subm� p�,dline 5. �e�om�1e� p'15 May1,2 This form may be used to submit your suggestion. Suggested name for the park - Brief explanation or reason for proposed name: ( c,&tk tzo r., r Name ks Phone Number. Address:'t`4 ?s.Zip: Uvo Email (optional) - *Names will be reviewed and considered by the Parks & Recreation Board and a recommendation given to City Council. "No prizes offered for the selected name —just satisfaction for helping your community! 3A - 23 Hell) H"1V DaM!/ a,,,, Lrr � .�H� w ./E City Parks � The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek:, trails and attractive historic stonework. The City's guidelines for naming city parks or facilities state that the name must be 1. An outstanding and/or predominate physical characteristics or ecological feature of the land national geographic area, landmark, historical significance or event, or 2. Any group or individual who has made exceptional contributions to the City of Southlake; or 3 Any deceased local, state, national figure (Waiting period of 1 or more years from date of death.) F-Ark ED 1. Cannot be name of existing school site or public facility. 2 Components or areas within a park or facility may be named different than park or facility Submit name suggestions to: City of Southlake Community Services Dept.a�'n� Attn: Park Name 1400 Main Street, Suite 210 ,,��11 naafi Southlake, TX 76092 �e(1ti�e �p'jrj Phone: 817.748.8184 Fax 817.748.8027 Email: ]car ente cLsouthlal.e,tx.us �pl�►��� ; This form may be used to submit your suggestion. Suggested name for the park C. 1 (C cell le 14 Brief explanation or reason for proposed name: e> ,!vYtd-- tlCc � o f< � o hT, jL. �e c?/ 4e3 S—Z9 0It lo, L_ Name: esrj"-ITelCiu Phone Number. Address. /�tlb &«.di OL f4iip: 7�,efZ Email (optional) .5 �►� rt�: �[a1 ct�'�� C. orb Names will be reviewed and considered by the Parks & Recreation Board and a recommendation given to City Council Wo prizes offered for the selected name —just satisfaction for helping your community.! 3A - 24 Hie.s name ... S` cffv CW THLA City The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center. The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework The City's guidelines for naming city parks or facilities state that the name must be- 1 An outstanding and/or predominate physical characteristics or ecological feature of the land; national geographic area. landmark_ historical significance or event, or 2. Any group or individual who has made exceptional contributions to the City of Southlake; or 3 Any deceased local, state, national figure (Waiting period of 1 or more years from date of death ) AND- 1. Cannot be name of existing school site or public facility 2 Components or areas within a park or facility may be named different than park or facility Submit name suggestions to: ,n you City of Southlake Community Services Dept. Q Attn: Park Name Dads �'. 1400 Main Street Suite 210 Southlake, TX 76092 �e('A►�`����n 4� Phone: 817.748.8184 Fax 817.748.8027 Email: Ica rpenter(7ci.southlake.tx.us This form may be used to submit our suggest n. r Suggested name for the park- v LL Brief explanation or reason for proposed name. Gh-- Name TA L� C P C) � 5�` Phone Number Address- 31 ��i U T S �ip: ` . Email (optional). *Names will be reviewed dnd considered by the Parks & Recreation Board and a recommendation given to City Council. *No prizes offered for the selected name —just satisfaction for helping your community. 3A-25 Help l name a7 I I ii 'crry T OY City The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework The City's guidelines for naming city parks or facilities state that the name must be 1 An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event, or 2 Any group or individual who has made exceptional contributions to the City of Southlake, or 3 Any deceased local, state, national figure. (Waiting period of 1 or more years from date of death.) AND 1. Cannot be name of existing school site or public facility. 2 Components or areas within a park or facility maybe named different than park or facility. Submit name suggestions to: City of Southlake Community Services Dept.,��I[IQ,�O Subm� Attn: Park Name S , 1400 Main Street Suite 210 Southlake, TX 76092 1101% ► rA 0�,a Prone: 817.748.8184 Fax 817.748.8027 Email: IcarpenterAci,southlake.tx,us 5� `, This form may be used to submit your suggestion Suggested name for the park: Brief explanation or reason for proposed name: �,: , r ! (.�� u (/_ 7_�s�e.d Name: 0 � Phone Number. �_ ! X 74/w •-; ',/ Address:`,e���,. Zip:�ry Email (optional). *Names will be reviewed and considered by the Parks & Recreation Board and a recommendation given to City Council. *No prizes offered for the selected name —just satisfaction for helping your community 3A - 26 del Lis name a,,, C F H1E City The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework The City`s guidelines for naming city parks or facilities state that the name must be: 1 An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event; or 2 Any group or individual who has made exceptional contributions to the City of Southlake, or 3 Any deceased local, state, national figure (Waiting period of 1 or more years from date of death ) AND 1 Cannot be name of existing school site or public facility 2 Components or areas within a park or facility maybe named different than park or facility Submit name suggestions to: Cityof Southlake Community Services D Y Dept. �a'��e� Attn: Park Name WON* ` 1400 Main Street, Suite 210�n�a Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: Ica rpenter(fti.s outhla ke.tx. us 5� y This form may be used to submit your suggestion. - Suggested name for the park 61 C. H A U A c- C A I-y - Brief explanation or reason for proposed name gr t a Ajo12N 'TMAM -gi r TlgA? g' 9 Name: Phone Number! `T-/-. Address, Zip:' Email (optional)* Names will be reviewed and considered by the Parks & Recreation Board and a recommendation given to City Council *No prizes offered for the selected name —just satisfaction for helping your community.! 3A - 27 Help s name , # SOUTH Ci t y Park! 19The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework The City's guidelines for naming city parks or facilities state that the name must be- 1 An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event, or 2 Any group or individual who has made exceptional contributions to the City of Southlake; or 3 Any deceased local, state, national figure (Waiting period of 1 or more years from date of death.) AND 1 Cannot be name of existing school site or public facility 2 Components or areas within a park or facility maybe named different than park or facility Submit name suggestions to: City of Southlake Community Services Dept. Attn: Park Name 1400 Main Street, Suite 210 Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: lcarpenterOci.southlake.tay.us �,dline�o , m�,end IN SpM, This form may be used to submit your suggestion / � ; It } Suggested name for the park J Brief explanation or reason for proposed name ,Sn i i 44, 1 dz, _0 Name; ii,f Phone Number - Address: Zip. r%� ./ Email (optional): "Names will be reviewed and considered by the Parks & Recreation Board and a recommendation given to City Council *No prizes offered for the selected name —just satisfaction for helping your community! 3A - 28 Help usname am CITY QF SO ITHLAKE Cit 19 ,v Park! The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx. 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center. The park has trees with grassy open areas, a meandering creek, trails and attractive historic. stonework. The City's guidelines for naming city parks or facilities state that the name must be. 1 An outstanding and/or predominate physical characteristics or ecological feature of the land national geographic area, landmark. historical significance or event, or 2 Any group or individual who has made exceptional contributions to the City of Southlake, or 3 Any deceased local, state, national figure (Waiting period of 1 or more years from date of death } AND. 1 Cannot be name of existing school site or public facility 2 Components or areas within a park or facility may be named different than park or facility Submit name suggestions to: City of Southlake Community Services Dept. Attn: Park Name 1400 Main Street, Suite 210 Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: icarpenter@ci.southiake.t:;.us This form may be used to submit your suggestion .n��s�rnm D�,dl� s' Ieao� ,00 p15 Suggested name for the park: ' G Brief explanation or reason for proposed name: rv- Name. h4 A 1, J7^ 17,71 Phone Number: .4-0 i13 01 F. J_A- � Address: `' �" z R �-y Zip.-) Email (optional). *Names will be reviewed and considered by the Parks & Recreation Board and a recommendation given to City Council. *No prizes offered for the selected name —just satisfaction for helping your communityi 3A - 29 Hel us name a,,, C$Ty Of TH Soy City9The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx. 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard - about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework. The City's guidelines for naming city parks or facilities state that the name must be: 1. An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event; or 2 Any group or individual who has made exceptional contributions to the City of Southlake; or 3. Any deceased local, state, national figure (Waiting period of 1 or more years from date of death.) AND 1. Cannot be name of existing school site or public facility t-. Components or areas within a park or facility maybe named different than park or facility. Submit name suggestions to: City of Southlake Community Services Dept. Attn: Park Name 1400 Main Street, Suite 210 Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: (carpenter c.,ci.southlake.tx.us This form may be used to submit your suggestion Suggested name for the park: Z, I( k ilk r°Cr#'tJ Lty I? �e�mmen Zp�l� Brief explanation or reason for proposed name: Rt; W (? &SI- _r,,ePraaA_f(._I-)ve A&_,It 01-.0 ,9lile. A11-d Name: EKAJ05 l" M ey6z Phone Number. �1 i- 3. 4•�� if Y, 3u wow N kAAA Cr � Address:Zip:_24c;_r Email (optional): *Names will be reviewed and considered by the Parks & Recreation Board and a recommendafion given to City Council. *No prizes offered for the selected name -lust satisfaction for helping your community! 3A - 30 CITY CIF H&p us name a... Sov T H CitPark! The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework. The City's guidelines for naming city parks or facilities state that the name must be- t. An outstanding and/or predominate physical characteristics or ecological feature of the land; national geographic area, landmark, historical significance or event or 2. Any group or individual who has made exceptional contributions to the City of Southlake; or 3. Any deceased local; state, national figure. (Waiting period of 1 or more years from elate of death.) AND. 1. Cannot be name of existing school site or public facility. 2. Components or areas within a park or facility may be named different than park or facility Submit name suggestions to: City of Southlake Community Services Dept, Attn: Park Name 1400 Main Street, Suite 210 Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: lcarpenter@ci.southlake.tx.us This form may be used to submit your Suggested name for the park: A-) ; i Brief explanation or reason for proposed name: rJUSne D a�aon�sl. IV Name:��� / Phone Number. / I ZEmail (optional}: r � t-=�Address: "/l�0 L1'��h a `Names will be reviewed and considered by the Parks & Recreation Board aria a recommendation given to City Council. *No prizes offered for the selected name —just satisfaction for helping your community! 1__" 3A-31 Help us name,. a.,, SLOUTHLAKE Cil'r Op CiPark!t The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx. 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework The City's guidelines for naming city parks or facilities state that the name must be. I An outstanding and/or predominate physical characteristics or ecological feature of the la rid, national geographic area, landmark, historical significance or event, or 2 Any group or individual who has made exceptional contributions to the City of Southlake.. or 3 Any deceased local, state, national figure (Waiting period of 1 or more years from date of death ) AND. 1 Cannot be name of existing school site or public facility 2 Components or areas within a park or facility may be named different than park or facility Submit name suggestions to: AM' City of Southlake Community Services Dept. d'' L Attn: Park Name 1400 Main Street Suite 210 abo tl ,tend c Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Fn,,Nlay Email: IcaraenterOci.southlake.tx.us 5p � This form may be used to submit your suggestion R i r k o;,r 0( � , /t'� C [ e Y Ta r K Suggested name for the park. o 3) t'c ei M C 0 au l P-k P4 V- Qf* e i- J(I Z �Ai �5 Brief explanation or reason for proposed name- 7 �`� '' C� QLi try w c' t I,Me _LesAv E'dY- Op t h e. Name here `. �'C,OWr'LL4/q Phone Number. 017 Is-/-_1/y/ I 5''� ,hew et", Address J9(3 Fo Vt p M L-iq� Zip 7 1� OV Email (optional) Names will be reviewed and considered by the Parks & Recreation Board and a recommendation' -- given to City Council *No prizes offered for the selected name —just satisfaction for helping your commun►tvi 3P-32 H I Ct? Y Op e, us name SOUTHLKE Cit ,v Park The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework The City's guidelines for naming city parks or facilities state that the name must be- 1 An outstanding and/or predominate physical characteristics or ecological feature of the land national geographic area, landmark, historical significance or event, or 2. Any group or individual who has made exceptional contributions to the City of Southlake, or 3. Any deceased local, state, national figure ;Waiting period of 1 or more years from date of death ) AND: 1. Cannot be name of existing school site or public facility. 2. Components or areas within a park or facility may be named different than park or facility. Submit name suggestions to: City of Southlake Community Services Dept. Attn: Park Name 1400 Main Street, Suite 210 Southlake, TX 76092 Phone. 817.748.8184 Fax 817.748.8027 Email: Icarpenter(fti.southlake.tx.us re��men 0�� 021 This form maybe used to submit your suggestion. Suggested name for the park , L2 C, -10 1 ai. (�i Brief explanation or reason for proposed name. _ �_-- Name: �: ce ��'�d Phone Number: q/.7- !per L12K Address.7Y4'b& r to a Zip: 7/,/ .2. Email (optional). *Names will to reviewed hnd considered by the Parks & Recreation Board and a recommendation given to City Council *No prizes offered for the selected name —just satisfaction for helping your community. 3A - 33 CITY OF Help us nam.e a. SOUTHLAK-E Cit The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx. 5-acre) park located southwest of South Carroll Avenue and Winding bake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework. The City's guidelines for naming city parks or facilities state that the name must be. 1 An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event, or 2 Any group or individual who has made exceptional contributions to the City of Southlake, or 3 Any deceased local, state, national figure (Waiting period of 1 or more years from date of death ) AND: 1 Cannot be name of existing school site or public facility 2 Components or areas within a park or facility may be named different than park or facility Submit name suggestions to: City of Southlake Community Services Dept. Attn: Park Name 1400 Main Street. Suite 210 Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: Icarpenter0cl.southlake.bLus This form may be used to submit your suggestion Suggested name for the park - explanation or reason for proposed name Address Ot) 10;Z4L&Ai zip 'Names will be reviewed and cons given to City Council by a �n bin Deg► �onls�. ,mend �o '1,2015 F�,,May SpM, 017 3 eo f Email (optional). Parks & Recreation Board and a recommendation *No pnzes offered for the selected name —just satisfaction for helping your community' 3A - 34 ,del us name a... SOUTH.AKE s City The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard -- about one block south of the new Park Village center. The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework. The City's guidelines for naming city parks or facilities state that the name must be: 1 An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event, or 2. Any group or individual who has made exceptional contributions to the City of Southlake: or 3. Any deceased local, state, national figure. (Waiting period of 1 or more years from date of death.) AND. 1. Cannot be name of existing school site or public facility 2 Components or areas within a park or facility maybe named different than park or facility. Submit name suggestions to: City of Southlake Community Services Dept. Attn: Park Name 1400 Main Street, Suite 210 Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: IcaraenterCcD_ci.southiake.t-Lus m� , peach y s �e��men p'15 May�,2 This form may be used to submit your suggestion._ Suggested name for the park: J (� Brief explanation or reason for proposed name �r �j�/�.� er'? Id M-1 Delv, Name: t Phone Number. Address I.IJP, Zip. _ Email (optional): Pam+ . Wa-x—, '"Names will be reviewed and considered by the Parks & Recreation Board and a re niendahon given to City Council, -No prizes offered for the selected name —just satisfaction for helping your community, 3A - 35 hGtw�41 o� 0et,Vk uj-,�Xk� bl�A� SUBMISSION FORM FOR PROPOSED PARK & RECREATION FACILITY NAMES (PLEASE PRINT) ENTIRE FORM MUST BE COMPLETED. INCOMPLETE ENTRIES ARE NOT ACCEPTED. Proposed Park and Recreation Facility Name: �"l S 4'�P— VOt V k Please include a brief explanation (on a separate sheet of paper if necessary) to support your proposal. Ytl �r Date Submitted: >`�' Z'O t Z D f r Address: t D O ct ��kf�y �d+� - J`V - City: 9-tsU"il. j.0 State Zip Home Telephone: 6't� -7 S g Z z Work Telephone: ��" S$Y' T Email: 14 L,+f 16, Cr M t- &0 1-1- Please submit your proposal to: City of Southlake Community Services Department Attn: Deputy Director 1400 Main Street, Suite 210 Southlake, Texas 76092 SUBMITTALS MUST BE POSTMARKED BY. Please contact the Community Services Department at (817) 748-8019 if you have any questions. THANK YOU FOR YOUR INTEREST. Revised December 15, 2009 Revised October 8, 2009 3A - 36 Help us natne a,,, SO U'T"l-"i A K E City Park! The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx. 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas,, a meandering creek, trails and attractive historic stonework. The City`s guidelines for naming city parks or facilities state that the name must be 1. An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark„ historical significance or event, or 2 Any group or individual who has made exceptional contributions to the City of Southiake, or 3. Any deceased local, state, national figure (Waiting period of 1 or more years from date of death ) AND, 1. Cannot be name of existing school site or public facility, 2. Components or areas twithin a park or facility may be named different than park or facility Submit name suggestions to: ` City of Southlake Community Services Dept. Attn: Park Name z • it ml 1400 Main Street, Suite 210 Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027' Emali: IcaroenteEaS1.9ou0lake.tx.us This form may be used to submit your suggestion. Suggested name for the park. RySM111&- [ Te, -� RP_+t Brief explanation or reason for proposed name. 6 � �Ls gritZC' A'Re- XIL.AI Ocg) cunS ur ' Z0 '40-AWS Gocyt ►.l%-ka_ e.440A W Name Phone Number b�I7-Z3 :.-3 - 0 Z5;i8 , Address IOZ; Rtr trip. ir'c , sin rn o"Rb'rVvd *Names will be reviewed and considered by the Parks & Recreation Board and a recommendation given to City Council *No prizes offered for the selected name — jLSA9aW!qchon for helping your community! Ctty OF Help uname a.. SOUTHLAKE Ci t Park! The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx. 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center. The parts has trees with grassy open areas, a meandering creek, trails and attractive historic stonework The City's guidelines for naming city parks or facilities state that the name must be- 1. An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event; or 2 Any group or individual who has made exceptional contributions to the City of Southlake, or 3 Any deceased local, state, national figure. (Waiting period of 1 or more years from date of death_) AND 1 Cannot be name of existing school site or public facility 2. Components or areas within a park or facility may be named different than park or facility. Submit name suggestions to: h ` City of Southlake Community Services Dept. r� e Attn: Park Name ►V�+ �`j �l 1400 Main Street Suite 210 Southlake, TX 76092 �0 Phone: 817.748.8184 Fax 817.748.8027,,E Email: IcarpenterAci.southlake.tx,us # This fort may be used to submit your suggestion Suggested name for the park Amon G Garter Par4 Brief explanation or reason for proposed name: A beloved son of Tarrarri l;ounty who helped to mako the area what rt is tndetr A park named in his honor would further reco nee 5outhlake's deep north Texas moth Name. Matthew Arth Phone Number c9401368-lW Address. 1005 Ghimney Hill Trwl, Southlake Zip 76CQ2 Email (optional). arth matthew@icloud.com *Names will be reviewed and considered by the Parks & Recreation Board and a recommendation given to Ciiv Council *No pnzes offered for the selected name —just satisfaction for helping your community' 3A - 38 Help IDS name a... SOUTHLAKE Cit The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx. 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework. The City's guidelines for naming city parks or facilities state that the name must be 1 An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark, historical significance or event, or 2 Any group or individual who has made exceptional contributions to the City of Southlake; or 3 Any deceased local, state, national figure_ (Waiting period of 1 or more years from date of death ) AND 1 Cannot be name of existing school site or public facility 2 Components or areas within a park or facility may be named different than park or facility. Submit name suggestions to: o ,gyp City of Southlake Community Services Dept. 11►�� Attn: Park Name � lSl, 1400 Main Street, Suite 210 ` Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027'ay ; Email: lcaraenterD-ci.southiake.tx.us 71 This farm may be used to submit your suggestion. Suggested name for the park- Four Winds Park Brief explanation or reason for proposed name- one of the greatest ecological features of land can the impact of wind *Please See Attachment for further explanation** Name. Tina McLaughlin Phone Number 817-307-3536 Address 775 Castle Rock Dr Zip 76092 Email (optional): mUmciaughhnQgmail corn *Names will be reviewed and considered by the Parks & Recreation Board and a recommendation given to City Council *No prizes offered for the selected name —just satisfaction for helping your community! 3A - 39 City of Southlake Community Services Department Attn: New City Park Name Recommendation UR WIJVDS PAP,,,X* m� nm.nnm�.unm�ru.n-umm��.unm�.nrnnm�-munumu.os�m�.nn�.un�nmuu.our.n.n.n.nuu�un.nm.�nnnnnw.+uin.n.n.noon.nrnnnu.nmmm.u.wuunnuirumuiruumi�n One of the greatest ecological features of land can be the impact of wind, and living in Texas we endure a good share of it North, South, West or East; wind has a powerful and unavoidable feature that influences our environment. Much like the positive effects of growth our City has embraced. ,From whatever direction the 'Ninds progress, .stay it pursue towards Prosperity for the City of Southlake. Tina McLaughlin 775 Castle Rock Drive Southlake, TX 76092 mtkkmclaughlinCa)gmail.com 817-307-3536 3A - 40 Cr" 00 IHelp us name at,f SOUr..H.LAU<E, Ont tj7, P.a. rk The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx. 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard — about one block south of the new Park Village center. The park has trees with grassy open areas, a meandering meek, trails and attractive historic stonework. The City`s guidelines for naming city parks or facilities state that the name must be: 1. An outstanding and/or predominate physical characteristics or ecological feature of the land, national geographic area, landmark. historical significance or event: or 2. Any group or individual who has made exceptional contributions to the City of Southlake; or 3. Any deceased local, state, national figure. (Waiting period of 1 or more years from date of death.) AND: 1. Cannot be name of existing school site or public facility. 2. Components or areas within a park or facility may be named different than park or facility. Submit name suggestions to: ' City of Southlake Community Services Dept. Attn: Park Name 1400 Main Street, Suite 210 � Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: IcarnenterOcl.southlake.tx.us C '� This form rrjaybe used to submit your suggeskm. Suggested name for the park: Brief explanation or reason for proposed name: _a7?4 of Fiesrg/ Zix!�!s. aB vi,oL-T ,-MM e 71AM '7 /.s ,cr'-w wig rJ/y7G c /re E /C . sPrf_ Aaw s Pi/a ? dbe/ o�r� /Mires �7 /, 6 s • c1i.no¢ esz)o OP &-4A- �r %n! F,u6r� �m R� t_ �.ro w<_,gr�f� �rF ie y Tuo�x,�x �eaYrj lwr.rn�y� iy,3ylc e Name: Phone Number: yrBS c,)52 / c /� Address: -7f Y w�-sr`uatYJ ��' _Zip: Z Email (optional). *Names will be reviewed and considered by the Parks & Recreation Board and a recommendation given to City Council. *No prizes offered for the selected name —just sat►sfection for helping your community! Help us name a,., SOUTHLA XE Ci t Park! The City of Southlake Parks and Recreation Department is seeking your suggestions for a name for the new (approx 5-acre) park located southwest of South Carroll Avenue and Winding Lake Boule- vard - about one block south of the new Park Village center. The park has trees with grassy open areas, a meandering creek, trails and attractive historic stonework The City's guidelines for naming city parks or facilities state that the name must be• 1. An outstanding andior predominate physical characteristics or ecological feature of the land, national geographic area landmark, historical significance or event; or 2. Any group or individual who has made exceptional contributions to the City of Southlake; or 3_ Any deceased local, state, national figure (Waiting period of 1 or more years from date of death ) AND- 1. Cannot be name of existing school site or public facility. 2 Components or areas within a park or facility may be named different than park or facility. Submit name suggestions to: ' . �o Subcn� City of Southlake Community Services Dept. Reraa1i�e , Attn: Park Name 1400 Main Street, Suite 210 rr++AAmen a G Southlake, TX 76092 Phone: 817.748.8184 Fax 817.748.8027 Email: lcarpenter(d•i ci.southiake.tx.us y This form may be used to submit your suggests n. Suggested name for the park:42G� p 0 AOI Brief explanation or re a on for proposed name: Qom- Rio 00/ y �:. O �� Name Ay�.Ojck_ A iDS (�► �` �i Phone Number.1 Sfrc�l� Address�'�Z Zip;2.Email (optional). �f'd.� Awl Gam✓` 'Names will be reviewed and considered by the Parks & RecreatiWB66rd and a recommendation given to City Council. "No prizes offered for the selected name - just satisfaction for helping your community 3A - 42 Background Information 6Pa n enn� rM F-arR • Named July 4, 1976 commemorating nation's 200' birthday • CC named in recognition of Bob Jones & Family (April 16, 1996) • Located in Chesapeake Place subdivision on Chesapeake Lane 3A - 43 Background Information • Located in The Cliffs at Clariden Ranch • PB recommended and CC approved name requested by the developer following solicitation for name suggestions from the public (2007) • Located in Estes Park subdivision • No official action to approve the name found • Park Board recommendation - Named in recognition of Johnson Family who owned the property for over 100 years (Aug 14, 2006) • Name confirmed in approved Developer Agrmt (July 6, 2007) 3A - 44 Background Information • Named by Youth Parks & Recreation Board in 1997 • City solicited names from Johnson Elem students (2001) • PB recommended "Liberty Park" based on student submissions • CC approved "Liberty Park at Sheltonwood" to recognize area history & former property owner, Mr. John Shelton (Jan 7, 2002) • Named by Youth Parks & Recreation Board in 1997 3A - 45 Background Information • PB and Youth PB recommended name of park donated by Versailles developers (March 10, 1997) • CC approved name (March 18, 1997) • Public input solicited (mid July — Aug 27, 2010) • CC approved name commemorating northern part of city (Sept 21, 2010) • Public input solicited • PB recommended name requested by developer (Sept 2006) • CC approved name (Feb 6, 2007) Background Information • As a condition of the 1997 sale to the City, the park was to be named the "Royal & Annie Smith Park" in honor of Mr. Smith's parents whose home was located on the property • Formerly Texas School of Baseball (City Purchased) • Originally Named Southlake Softball Complex (2001) • Changed to Southlake Sports Complex (2003) • Public input solicited • PB recommended name requested by the developer • CC approved name (Feb 6, 2007) 3A - 47 r!b--'---ELM ound Information • Park named after the previous property owner's (Ms. Fechtel) maiden name "Rustin" • Public input solicited and none received (2005) • CC approved name in honor of original owner of the homestead and farm (Jan 17, 2006) • Public input solicited and none received (2005) • CC approved upon PB recommendation and developer support • Based on geographic location & proximity to hill (Jan 17, 2006) Background Information • Formerly Plaza Park (CC approved name Jan 17, 2006) • Renamed for community volunteer and former Parks and Recreation Board member and Chair (2009) • Public input solicited • PB recommended • CC approved (Feb 6, 2007) • Developer named Existing Park Names 15 4 Guidelines for Naming and Renaming In the naming and renaming of park and recreation facilities in the City of Southlake the following guidelines shall be used: I. May be named for outstanding and/or predoininate physical characteristics or ecological features of the land such as a. Streams, lakes and creeks b_ Landinark significance c. Historical significance d_ Street name identity e. The subdivision in which the park property is located f. Based on the activity, event or fiuiction of the park II- Maybe nained for any group or individual who has made exceptional contributions to the City. Examples of exceptional contributions nnay include, but are not liuriited to, monetary, property, material contributions, service to the City, etc_ III_ May be named in honor of deceased local, state or national figure(s) a. There shall be a waiting period of one or snore years prior to the naining of a park in honor of a deceased local, state or national figure(s)- b. The renainisig of a park facility, which has been previously nained after an individual, is prohibited tuzless compelling circumstances arise whereby consideration to a change is appropriate. IV_ No park shall be given the same name as an existing school site, or public facility, except where the sites abut one another_ 3A - 50 V. Coniponents or areas within a park or recreation facility may be given a name which is different than the park or recreation facility. Such components or areas may include (but are not limited to) gardens, playgrounds, athletic fields, structures, and meeting rooins_ Chauncey Prade Park Mary Owens Prade Dick McCauley Park Dick McCauley Memorial Park Dick McCauley Volunteer Park Jeff Wang Park Jeff and Katherine Wang Park Wang Park Crystal & Bob Steele Park Amon G. Carter Park Public Input III Cole Malone Park III Piste Park III Creekside Park U II Four Winds Park IA II and III Crescent Park IB III Stock Pond Park IA 3A - 51 • All submittals and info included in packet (31 responses suggesting 35 names) • 12 different (including variations of McCauley and Wang Park) CITY OF SOUTHLAKE MEMORANDUM June 3, 2015 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Renewal of Southlake Tennis Center Management Agreement Action Requested: Parks and Recreation Board recommendation to City Council on the renewal of the Southlake Tennis Center Management Agreement with Stephen and Mia Poorman (dba Roxy Tennis LLC) Background Information: The current agreement between the City of Southlake and Stephen and Mia Poorman (dba Roxy Tennis LLC), was approved by City Council April 3, 2012, for management of the tennis center for an initial term that will expire December 31, 2015. The agreement includes three (3) successive three-year renewal options with City Council approval, with this being the first renewal. The proposed renewal is for a three (3) year term, January 1, 2016 — December 31, 2018. There have been no substantial changes or modifications to the agreement requested. Based on the excellent performance of Roxy Tennis, LLC throughout the existing agreement, staff recommends the renewal of the agreement for the management of the tennis center and to provide tennis services to the community. Financial Considerations: The Contractor is responsible for all staffing, furnishings, equipment, supplies, telephone, food & beverage, and retail inventory costs. The Contractor pays the City 20% of gross revenue for leagues and 25% of gross revenue for tournament play (approximately $21,000 annually). In no event will the annual payment to the City be less than $11,000. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the Corporate Objectives to Collaborate with Select Partners to Implement Service Solutions. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3B-1 Parks & Recreation Board Meeting Date — June 8, 2015 Page 2 of 2 Citizen Input/ Board Review: Parks & Recreation recommendation June 8, 2015 City Council consideration June 16, 2015 Legal Review: City Attorney reviewed previous agreement. Alternatives: Parks Board recommendation to renew the Southlake Tennis Center Management Contract with Roxy Tennis, LLC Parks Board recommendation not to renew the Southlake Tennis Center Management Contract with Roxy Tennis, LLC Supporting Documents: Proposed renewal agreement Staff Recommendation: Parks Board recommendation to City Council to renew the Southlake Tennis Center Management Agreement with Roxy Tennis, LLC, for the term January 1, 2016—December 31, 2018. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3B-2 CITY OF SOUTHLAKE SOUTHLAKE TENNIS CENTER MANAGEMENT AGREEMENT This SOUTHLAKE TENNIS CENTER MANAGEMENT AGREEMENT ("AGREEMENT") is made between the City of Southlake, Texas ("CITY"), a municipal corporation, and Roxy Tennis, LLC. ("CONTRACTOR"), an independent contractor. WHEREAS, CITY desires that CONTRACTOR manage the operation of the CITY'S SOUTHLAKE TENNIS CENTER ("Tennis Center") as specifically described below; NOW, THEREFORE, CITY AND CONTRACTOR AGREE as follows: ARTICLE 1. DEFINITIONS Unless the context clearly indicates otherwise, in this Agreement: BEGINNING DATE means the date on which CITY gives CONTRACTOR written notice to begin management of the Tennis Center. EXPIRATION DATE means December 31, 201 , or if the Agreement is automatically renewed, the renewal expiration date as provided in Section 3.1. FISCAL YEAR means the period beginning October 1 of any year and ending September 30 of the following year. SOUTHLAKE TENNIS CENTER means the property and all improvements located on the Property the City may make available to the CONTRACTOR as provided herein. PROPERTY means the land on which the Tennis Center is located at 450 West Southlake Blvd., Southlake, Texas. CITY ADMINISTRATOR means Director of Community Services or his designee. COMPARABLE TENNIS CENTERS IN THE REGION means comparable municipal tennis centers in the North-Central Texas region including, but not limited to, the Richland Tennis Center in North Richland Hills, the Arlington Tennis Center in Arlington, the High Point Tennis Center in Plano, and Wagon Wheel Tennis Center in Coppell. ARTICLE 2. GENERAL REQUIREMENTS §2.1 Management of the Tennis Center. CITY hires CONTRACTOR to manage, supervise, and operate the Tennis Center in accordance with this Agreement. CONTRACTOR has the responsibility and authority to implement operating policies that adhere to CITY 3B-3 policies where applicable and shall take all actions necessary to manage and operate the Tennis Center in a manner that meets CITY standards. §2.2 Independent contractor. CONTRACTOR is an independent contractor with respect to the CITY, and the CITY shall not have the authority or responsibility to supervise the day-to-day activities of the CONTRACTOR or CONTRACTOR's employees. Nothing in this Agreement and its performance shall create an employment or agency relationship between CITY and CONTRACTOR. Nevertheless, CONTRACTOR agrees to seek advice from CITY and cooperate with CITY in its management of the Tennis Center, and the parties both agree to cooperate with each other regarding the management of the Tennis Center. §2.3 Use of the property. CITY grants to CONTRACTOR the use and possession of the Property during the term of this Agreement for the purposes of managing and operating the Tennis Center, subject to the rights of CITY under this Agreement. §2.4 CITY'S right to inspection. CITY and its representatives have the right at all reasonable times to enter upon and to examine and inspect the Tennis Center for any reason. In the event of a default, CITY has the right of access to the Tennis Center that is reasonably necessary to cause the proper maintenance of the Tennis Center. ARTICLE 3. TERM §3.1 Term. The term of this Agreement commences on January 1, 201 and expires on December 31, 201 , with twoth� (23), 3-year renewal options, unless terminated earlier under one of the provisions of Article 10 of the Agreement. Nothing in this Article shall be construed as a limitation on either party's right to terminate this Agreement in accordance with Section 10.7 hereof. Both Parties shall issue its decision, in writing, to renew the Agreement, or allow the Agreement to expire a minimum of six (6) months in advance of the expiration date, to ensure a smooth transition if a change is to occur following the end of the then current term. ARTICLE 4. RESPONSIBILITIES OF CONTRACTOR §4.1 Operation of the Tennis Center. In the management, supervision, and operation of the Tennis Center, CONTRACTOR shall: 3B-4 a) operate the Tennis Center as a municipal Tennis Center, open to the general public without discrimination on any basis prohibited by applicable law, regulation or ordinance, subject to fees, rules, and policies approved by the CITY, and within this Agreement; b) operate the Tennis Center in a professional, efficient and cost effective manner and provide top quality programs, services, and retail sales at a standard comparable to comparable Tennis Centers in the Region; c) operate the Tennis Center in accordance with the CITY's City of Southlake Values outlined in Article 18; d) adhere to best practice financial management principles, and maintain efficient and accurate accounting records in accordance with generally accepted accounting principles in the format defined by the CITY'S Finance Director. e) comply with all applicable federal, state and local laws, ordinances, rules, policies, and regulations; f) operate and maintain a clean, well -organized, efficient, customer friendly, and professional tennis pro shop, offering merchandise and customer service comparable to pro shops at comparable Tennis Centers in the Region, and maintain an annual minimum wholesale inventory of $15,000 of merchandise in stock in the pro shop. g) maintain a minimum of 79 open hours weekly as weather permits and operate the tennis center during designated days and hours of operation to be determined by CONTRACTOR with approval by the CITY ADMINISTRATOR. h) establish, develop and implement ongoing, year-round, successful programs and events for all ages, including, but not limited to, instruction, clinics, drills, camps, leagues and tournaments at a standard similar to that maintained by comparable Tennis Centers in the Region; i) ensure exceptional customer service in the delivery of all aspects of tennis services provided and ensure 100% of both employee and contract staff who are employed at the time of the annual training participate in annual customer service training approved by the CITY; 3B-5 j) maintain the Tennis Center in a condition that is comparable with comparable Tennis Centers in the Region and deemed by the CITY as safe; k) maintain all personal property, tennis equipment and tennis program supplies owned by CONTRACTOR in good working order in a condition that is comparable with comparable Tennis Centers in the Region; 1) maintain an organizational membership with the United States Tennis Association (USTA), and either the United States Professional Tennis Association (USPTA), or the Professional Tennis Registry (PTR); m) pay all operating expenses of the Tennis Center, except for those expenses which the CITY agrees herein to pay. n) prohibit sales, possession and consumption of alcohol on the Tennis Center premises at any time unless proper permits are applied for and received. o) reserve three (3) tennis courts within the Tennis Center for open play at all times, except Monday — Friday from 9:00 a.m. — 1:00 p.m. and 4:30 — 7:30pm (afternoon times are non -applicable June — August), and during the USTA sanctioned tournaments expressly permitted herein, and/or during dates/times preapproved by the CITY ADMINISTRATOR or designee on a temporary or seasonal basis; p) submit all proposed tournaments that will use 15 or more courts to the CITY ADMINISTRATOR or designee for approval a minimum of 30 days in advance of the tournament date, with no more than two tournaments to be scheduled per month that use the entire facility and no one tournament can be scheduled for longer than 14 days; q) maintain the tennis courts surface (using brooms and squeegees/water brooms provided by CITY) daily in a clean and safe condition, free of debris, and leaves, in a manner Comparable Tennis Centers in the Region; r) provide and maintain tennis court amenities including S, '^" me Glean water }UgS, and scoring devices; s) notify CITY when, in the opinion of CONTRACTOR, any part of the Tennis Center maintained by CITY requires maintenance. Notification should be 3B-6 made in writing, to the CITY ADMINISTRATOR or his/her designee. If however, the parties disagree about the condition and/or required maintenance of the CITY -maintained facilities, CONTRACTOR will notify CITY in writing of the reasons behind CONTRACTOR'S request. CITY will respond to CONTRACTOR in writing within ten (10) business days of receipt of CONTRACTOR'S written request. CITY's determination regarding the need for maintenance will be final. An annual inspection by both parties will be made to determine any on -going maintenance and long-term improvements. t) CONTRACTOR shall not operate a tennis center or tennis program that competes with the Southlake Tennis Center within 20 miles of the Southlake Tennis Center without specific written permission from the CITY. §4.2 Rules and policies. CONTRACTOR agrees to conduct business at the Tennis Center in accordance with CITY policy. Additionally, the CONTRACTOR shall provide written notice to the CITY ADMINISTRATOR when CONTRACTOR makes any substantial changes to its their operating procedures or policies affecting the public's use of the Tennis Center, including changes to hours of operation. CONTRACTOR agrees not to utilize the Property without the CITY's prior written approval for any purpose other than for conducting tennis programs, provided, however, that the CITY's approval shall not unreasonably be withheld. CONTRACTOR will be permitted to close or partially close the Tennis Center on designated CITY holidays, designated Tennis Center holidays and for inclement weather (on- going rain or snow, temperatures below 40 F, for severe heat or approaching severe weather such as tornadoes). CITY reserves the right to close and/or approve the closing of the Tennis Center at times other than as provided in this Agreement. CONTRACTOR agrees not to make any permanent physical improvements without written approval from the CITY ADMINISTRATOR. All proposed projects/improvements will be considered on a project by project basis and must be consistent with the overall intended use of the Tennis Center as per the current, adopted Parks, Recreation & Open Space/Community Facilities Master Plan. Requests for CITY ADMINISTRATOR approval must be made a minimum of ninety (90) days in advance of the proposed installation date of any proposed improvement. The CITY ADMINISTRATOR is the point of contact for any desired 3B-7 improvements or modification, and will determine the appropriate course of action for CITY approval. Nothing herein shall render CONTRACTOR ineligible for Southlake Parks Development Corporation (SPDC) funding. CONTRACTOR is required to make application for such programming and any such application will be considered in the same manner as all other applications. CITY owned property and fixtures located at the Tennis Center as of the beginning date of this Agreement will remain at the Tennis Center for the use of the CONTRACTOR in the operation of the Tennis Center. However, said property will remain CITY property and shall be returned to the CITY upon request. §4.3 Promotion of Tennis Center activities. (a) CONTRACTOR agrees to use reasonable efforts to conduct a continuous program of marketing which will include but is not limited to maintaining a website, advertising, public relations, and promotional activities to assure that the Tennis Center has an appropriate and ongoing marketing campaign comparable with Comparable Tennis Centers in the Region. All marketing shall note that the Tennis Center is a CITY facility. (b) CONTRACTOR may be required to offer Southlake residents the opportunity to register early for all Tennis Center activities if deemed necessary by the CITY ADMINISTRATOR. (c) CITY will provide a specific section in the Southlake Scene and/or its website for marketing of the Tennis Center and Tennis Center programs and events. CONTRACTOR shall provide content to CITY by a due date set by CITY. The City will communicate the due date to CONTRACTOR, in writing, at least thirty days in advance of the due date. (d) CITY will provide links to the CONTRACTOR website and post events and press releases as content is approved by the CITY. CONTRACTOR will not determine any CITY website written or visual content, nor press release content. The CITY will work with CONTRACTOR to provide reasonable coverage. CONTRACTOR shall provide CITY content for placement on the website and/or for press release 30 days prior to the proposed date for posting or release, unless otherwise approved by the CITY ADMINISTRATOR. (e) CONTRACTOR agrees to work with the CITY in developing a sponsorship program and package addressing type, duration of display, and location specifically for all Tennis Center programs, events, tournaments, as well as the Tennis Center facility that corresponds to the CITY sponsorship policy. §4.4 Tennis Center personnel. (a) CONTRACTOR shall provide employees and/or contractors for the Tennis Center, including management and other necessary staff determined by CONTRACTOR to be necessary for the operation of the Tennis Center to the CITY's standards. All personnel shall be employees of CONTRACTOR or independent sub -contractors of CONTRACTOR, and not employees or independent sub -contractors of CITY. (b) CONTRACTOR shall attract and develop employees and/or contractors capable of providing top-quality, professional instruction, and sufficient and necessary to assure effective and efficient operations of the Tennis Center at a standard comparable Tennis Centers in the Region. (c) CONTRACTOR shall ensure that its employees and contractors maintain a professional appearance and demeanor at all times. (d) CONTRACTOR shall establish requirements for employees and contractors at least as stringent as those established by the CITY'S personnel policies with respect to CONTRACTOR's employees and contractors assigned to the Tennis Center, including the responsibility to conduct pre -employment and annual criminal background checks and pre- employment and for -cause drug screenings. CONTRACTOR shall not assign to the Tennis Center, even on a temporary basis, including during the interview process, any person who has not successfully passed or who fails a criminal background check. CONTRACTOR shall make available results of such screenings to CITY. CITY will provide a copy of the CITY'S personnel policies to CONTRACTOR and arrange for CITY'S Director of Human Resources to meet with and review all applicable 3B-9 policies with CONTRACTOR on an annual basis and upon request of CONTRACTOR. CITY will also inform CONTRACTOR regarding CITY'S current testing and screening procedures and vendors. (e) CONTRACTOR shall keep the CITY ADMINISTRATOR informed about employee and contractor turnover, and policy changes that affect staffing of the Tennis Center. (f) CONTRACTOR shall immediately notify the CITY ADMINISTRATOR of any personnel or other issues, identified in current or post -employment, that could impact the health, safety or welfare of Tennis Center patrons, or that could prove detrimental to the public image of the Tennis Center and/or the CITY. (g) CONTRACTOR shall provide at least one full-time tennis professional with current USPTA and/or PTR membership, who is certified through at least one of these professional accreditation bodies to provide lessons and coordinate events in accordance with USPTA and/or PTR standards. (h) CONTRACTOR shall require any tennis professional, other contractors and full time staff to maintain First Aid and CPR Certification. A minimum of one staff member or contractor with current CPR Certification must be on site when public are on grounds. §4.5 Operations review. (a) Periodically, but not less than every other month, CONTRACTOR shall meet with CITY (CITY ADMINISTRATOR or his/her designee and Finance Director) to review the CONTRACTOR's management, promotional activities, programs, finances, and policy recommendations concerning the Tennis Center. Each month CONTRACTOR will provide monthly financial statements as defined by the Finance Director, a monthly attendance report, a monthly volunteer tracking report, tracking all volunteers and volunteer hours and a program/event participation report by season as defined by the CITY ADMINISTRATOR. The CITY ADMINISTRATOR will provide a written list of topics to be covered and documentation requested to the CONTRACTOR at least one week prior to each meeting. 3B-10 (b) A written report detailing the items discussed will be prepared by the parties and provided to the CITY ADMINISTRATOR and the CONTRACTOR. §4.6 Performance Measures. (a) Satisfaction Survey: A customer satisfaction survey will be performed by the CITY at a time when the performance of other city services are being surveyed (typically every other year), at the CITY's expense. The CONTRACTOR and the CITY agree that the CONTRACTOR shall maintain a positive rating of at least 85% meaning that 85% of the responses to the survey will rank their overall satisfaction with the CONTRACTOR as either "somewhat satisfied" or "very satisfied", excluding those who answer "no experience", "no comment", or "neither satisfied, nor dissatisfied". The CITY will allow CONTRACTOR to review each customer satisfaction survey at least five (5) days prior to the date the survey is performed. (b) Participation Levels: The CONTRACTOR must maintain successful participation levels in overall tennis instruction for both youth and adults. Successful instructional programming participation levels should at a minimum be comparable to comparable Tennis Centers in the Region and more specifically are defined as follows: The CITY and CONTRACTOR agree that participation levels in overall tennis instruction, which includes private/group lessons, drills, and the junior program, should increase by 3% per year, beginning January 1, 2013, unless contractor can demonstrate a tennis center capacity constraint or some other reasonable issue that prevented this growth. (c) Complaints: The CONTRACTOR must respond to all written (complaint form or email) inquiries and complaints from users within two (2) business days and produce a monthly report to the CITY ADMINISTRATOR regarding the complaints and the CONTRACTOR's responses. The CITY agrees to also forward any inquiries and complaints it receives to the Tennis Center in writing within two (2) business days. 3B-11 (d) Cleanliness of Facility: The CITY will utilize a facility scorecard to inspect the Tennis Center on a monthly basis. The CONTRACTOR must maintain an annual rating of at least 95% on the monthly facility inspections for only the areas within their responsibility, and in their control. §4.7 Licenses, bonds and permits. CONTRACTOR shall obtain all licenses and permits required by governmental entities for activities conducted at the Tennis Center. CONTRACTOR will provide a copy of all licenses to the CITY ADMINISTRATOR. § 4.8 Information Technology. (a) CONTRACTOR will be responsible for all technical support for software and hardware utilized in the management of the Tennis Center. (b) CONTRACTOR will be responsible for obtaining private internet service necessary for the operation of the Tennis Center. (c) CONTRACTOR will be responsible for obtaining the phone service necessary for the operation of the Tennis Center. §4.9 CONTRACTOR'S responsibility for furnishings and equipment. CONTRACTOR shall provide all necessary equipment and furnishings for the operation of the tennis center, including, but not limited to, office furniture and supplies, and other equipment needed for the operation of the Tennis Center comparable to other comparable Tennis Centers in the Region. ARTICLE 5. CITY RIGHTS AND RESPONSIBILITIES § 5.1 CITY responsibilities. (a) CITY will provide and determine all signage to be placed on and around the Tennis Center with the goal to ensure the consistency of all signage. CONTRACTOR will help CITY determine signage needs prior to creation of and placement of signage. (b) CITY will identify and determine standards and provide for all Tennis Center amenities such as benches (including on -court benches), tables, fencing, and other hardscapes with the goal to ensure consistency. 3B-12 (c) CITY shall be responsible for the physical maintenance of, and pay for, all necessary repairs to the physical conditions of the Tennis Center, including but not limited to repairs to all structures (including repairs to buildings, foundations, tennis courts, tennis court nets, shade structures, fencing, walls, slat wall, windows, doors, flooring, and roofs), turf and landscape areas (including landscape lighting), hardscape areas, parking areas, sidewalks, permanent seating, trails and walkways, entrance gate and fencing. CITY shall also be responsible for all general clean-up (including providing interior janitorial services Sundavy — Thursday evenings, as long as the CITY determines that fivefew (54) days/week remains necessary), and for maintaining and repairing all plumbing, electrical, lighting, heating, ventilating and air conditioning, natural gas, systems and fixtures. CONTRACTOR agrees that CONTRACTOR will assist with day-to-day general clean-up in preparation for and following all classes, programs, events and activities the CONTRACTOR provides and provide cleaning services Friday- Saturday Sexy. CITY agrees to maintain the Tennis Center in a good and operational condition in keeping with the CITY's standards. CONTRACTOR shall assist the CITY by notifying the CITY in writing of any specific needs for repair, and the CITY will respond to the CONTRACTOR in writing with an estimated timeline for repair. (d) CITY shall be responsible for water, sewer, electricity, natural gas, and security (alarm monitoring) expenses. (e) CITY shall install and maintain an automated external defibrillator (AED) at the Tennis Center. (f) CITY shall notify CONTRACTOR of all construction projects in Bicentennial Park that may have a material impact on the Tennis Center operations and include CONTRACTOR in discussions related to the CITY'S master plan for Bicentennial Park. (g) CITY grants CONTRACTOR the exclusive right to conduct all tennis related activities on CITY owned tennis facilities (including but not limited to instruction and tournaments), unless otherwise waived by CONTRACTOR, and the CITY will make every effort to prevent the use of 3B-13 all CITY owned tennis courts by other individuals for profit -making purposes. (h) The CITY agrees to allow CONTRACTOR to use the two tennis courts near the water tower located in Bicentennial Park Monday — Friday from 9:00 a.m. — 12:00 p.m. § 5.2 CITY RIGHTS (a) CITY shall prominently display signage, provided by the CITY that highlights the Tennis Center as a CITY facility; provides contact information for Tennis Center user comments, questions and concerns; and advertises the CITY's ongoing customer satisfaction feedback program. (b) CITY shall conduct unscheduled inspections to assess the current conditions of the facility, grounds and equipment using the CITY's facility scorecard; and to disseminate customer satisfaction comment cards and/or collect surveys. (c) CITY may utilize the Tennis Center for CITY meetings, events and programs. CITY will provide CONTRACTOR with thirty (30) day notice of upcoming usage and will work with CONTRACTOR to avoid scheduling conflicts. (d) CITY may conduct interim surveys as needed to regularly benchmark user satisfaction on programs, services and facilities. (e) CITY shall, at all times deemed appropriate by City, have the right to utilize CONTRACTOR's customer database through electronic mail messages forwarded by CONTRACTOR. CITY will provide CONTRACTOR with the content of the electronic mail message it wishes to send to CONTRACTOR's customer database no later than five days prior to the date CITY wishes the electronic mail message to be sent. CONTRACTOR agrees to forward the electronic mail message on the date requested by CITY and provide CITY with documentation outlining the number of electronic mail messages forwarded, the content of the electronic mail message and date the electronic mail message was sent. 3B-14 ARTICLE 6. CONSIDERATION §6.1 Revenues due to CITY. CONTRACTOR shall pay CITY a quarterly payment for revenues collected as per Article 7, Section 7.1 below. CONTRACTOR will disperse quarterly payments on or before April 15t", July 15t", October 15t" and January 15t" each year. The CITY acknowledges and agrees that it will not receive any revenues from charity events hosted by CONTRACTOR or conducted at the Tennis Center. §6.2 Following an annual review in accordance with Article 8, either party may request a review and re -consideration of the fees and finance reports required under Article 6 and Article 7 by sending written notice of such request for renegotiation within 30 days following completion of the annual review. Any changes to the agreement regarding the fees and financial reporting resulting from such renegotiation shall be effective only if approved by both the CONTRACTOR and the CITY'S Council and agreed in writing by the parties. In the event of such a modification to the fees and financial reporting, the remaining terms of the contract shall remain unchanged, unless agreed otherwise by the parties. Such considerations would not result in the CONTRACTOR recovering an amount less than that sufficient to cover all of the CONTRACTOR'S facility related operating expenses. Notwithstanding anything to the contrary herein, CONTRACTOR does not have to charge court fees for the use of the tennis courts at the Tennis Center by (i) guests playing with employees of CONTRACTOR, (ii) touring pros, and/or (iii) participants in charity events. ARTICLE 7. FINANCES §7.1 Fees and charges. (a) CITY shall receive twenty-five (25) percent of gross tournament revenue (excluding Future Stars tournaments) and twenty (20) percent of gross league revenue charged for use of the Tennis Center facility. Payment should be made to the City quarterly as per Article 6, Section 6.1 above. The first paymen� due ul, 15 20 In no event will the annual payment to the City be less than eleven thousand dollars ($11,000.00) ("Minimum Payment"). In the event the quarterly payments to the city do not equal or exceed the Minimum Payment, the difference between the quarterly payments made to the City and the Minimum Payment will be paid with the July 15t" quarterly payment each year. 3B-15 (b) Court rental fees to be charged at the Tennis Center will be determined by the CITY. CITY and CONTRACTOR agree that fees should be sufficient to pay operating expenses, but also be competitive with fees at comparable Tennis Centers in the Region. (c) All patrons of the Tennis Center shall be charged according to a published schedule of court fees and charges. Neither CONTRACTOR nor CONTRACTOR's employees, agents or sub -contractors shall waive any court fees without CITY ADMINISTRATOR approval. (d) Prices charged for food, beverages, and merchandise shall be determined by CONTRACTOR. CONTRACTOR shall receive 100% of food, beverage and merchandise sales. §7.4 Annual operating budget. (a) CONTRACTOR shall submit any proposed budget requests to the CITY ADMINISTRATOR by April 1 of each year for review of potential impact to the CITY'S operating budget and capital improvements budget after an annual inspection and review of facility. ARTICLE 8. ACCOUNTING, REPORTS, AND AUDITS §8.2 Annual financial review. Within 90 days after the close of each fiscal year of the CITY, CONTRACTOR shall submit to CITY Finance Director a financial review certified by CONTRACTOR, covering the specific financial condition and performance of the Tennis Center. The financial review must span the fiscal year then ended. CITY reserves the right to require a full audit, at its expense, certified by a certified public accountant, should there be reason to believe an audit is warranted. If an audit is required and the audit report does not contain an "unqualified opinion," CITY may take such steps as it determines are necessary to obtain an unqualified opinion, and will provide a one week notice of its intent to do so. §8.3 CITY'S right to inspect and audit. CITY has the right to inspect the books, records, invoices, deposits, sales slips, canceled checks, and other financial data or transactions of CONTRACTOR's operation of the Tennis Center at reasonable times during normal business hours. CITY also has the right to select an independent accounting firm to inspect or audit the books and records of the operation of the Tennis Center. 3B-16 §8.4 Location of records. CONTRACTOR shall store all current fiscal year Tennis Center records at the Tennis Center. §8.5 Fiduciary relationship. CONTRACTOR has a fiduciary duty to CITY in all of CONTRACTOR'S financial obligations to CITY in accordance with this Agreement, including, but not limited to, faithfully accounting, depositing, and reporting all payments hereunder. ARTICLE 9. INDEMNITY AND INSURANCE §9.1 Indemnity By CONTRACTOR. CONTRACTOR ASSUMES ALL LIABILITY AND RESPONSIBILITY FOR AND AGREES TO FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND CITY AND ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES FROM AND AGAINST ALL CLAIMS, DAMAGES, LOSSES AND EXPENSES, INCLUDING BUT NOT LIMITED TO ATTORNEY'S FEES, FOR INJURY TO OR DEATH OF A PERSON OR DAMAGE TO PROPERTY, ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE OPERATION OF THE TENNIS CENTER, AND THE PERFORMANCE, ATTEMPTED PERFORMANCE OR NONPERFORMANCE OF THE WORK AND SERVICES DESCRIBED HEREUNDER OR IN ANY WAY RESULTING FROM OR ARISING OUT OF THE MANAGEMENT, SUPERVISION, AND OPERATION OF THE TENNIS CENTER UNDER THIS AGREEMENT, INCLUDING THE WORK, SERVICES, OPERATIONS AND LEGAL DUTIES OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, SUBCONTRACTORS, OR LICENSEES, IF ANY, REGARDLESS OF WHETHER SUCH INJURY, DEATH, OR DAMAGE IS CAUSED IN PART BY THE CITY'S NEGLIGENCE. NO PROVISION OF THIS AGREEMENT SHALL BE CONSTRUED AS WAIVING ANY DEFENSE OF THE PARTIES UNDER TEXAS LAW, INCLUDING THE DEFENSE OF GOVERNMENTAL IMMUNITY FROM SUIT OR LIABILITY. THE PROVISIONS OF THIS PARAGRAPH ARE SOLELY FOR THE BENEFIT OF THE PARTIES HERETO AND ARE NOT INTENDED TO CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TO ANY OTHER PERSON OR ENTITY. THIS INDEMNIFICATION DOES NOT, HOWEVER, COVER ANY CLAIMS ARISING OUT OF THE SOLE NEGLIGENCE, GROSS NEGLIGENCE, OR WILLFUL MISCONDUCT OF THE CITY OR ITS OFFICERS, AGENTS, SERVANTS, CONTRACTORS AND EMPLOYEES. FURTHER, THE CITY AGREES THAT CONTRACTOR SHALL HAVE NO OBLIGATION TO INDEMNIFY THE CITY 3B-17 OR ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES IN THE EVENT THAT CONTRACTOR NOTIFIES THE CITY ABOUT A SAFETY OR MAINTENANCE ISSUE THAT IS THE OBLIGATION OF THE CITY TO REPAIR OR MAINTAIN IN ACCORDANCE WITH THE TERMS OF THIS AGREEMENT. §9.2 Insurance (a) CONTRACTOR shall obtain public liability insurance of the types and in the amounts set forth below from an underwriter licensed to do business in the State of Texas. CONTRACTOR shall furnish to CITY certificates of insurance or copies of the policies, evidencing the required insurance on or before the beginning date of this Agreement. CONTRACTOR agrees to submit new certificates or policies to CITY at least 30 days before the expiration date of the previous certificates or policies. The insurance shall be the following types in amounts not less than the indicated amounts: (1) Worker's Compensation and Statutory Employer's Liability or acceptable alternative. (2) Comprehensive General (Public) Bodily injury: Liability (or its equivalent), including $500,000 each person but not limited to the following: $1,000,000 each occurrence (i) premises/operations (ii) independent contractors (iii) personal injury (iv) products/completed operations (3) Property insurance for physical damage to the property of CONTRACTOR located at the Tennis Center. and Property damage: $ 250,000 per occurrence or $1,000,000 combined single limit for bodily injury and property damage. Coverage for minimum of 100% of the fair market value of the property. 3B-18 (4) Automobile liability, including Bodily injury: coverage for the following $ 500,000 each person (required only if CONTRACTOR $1,000,000 each occurrence purchases automobiles or vehicles) (i) owned/leased automobiles and Property damage: $ 250,000 per occurrence $1,000,000 combined single limit for bodily injury and property damage. CONTRACTOR shall also obtain Non -Owned Auto Coverage for vehicles unowned by CONTRACTOR but used on Tennis Center business at amounts equal to at least the minimum limits required by state law. (b) On all insurance required in Subsections (a) and (b), CONTRACTOR shall require that the insurance provider: (1) name CITY its officers and employees as an additional insured; (2) provide a waiver of subrogation in favor of CITY; and (3) provide that the issuing insurance company provide 30 days prior written notice to CITY of any material change to or cancellation of the insurance. ARTICLE 10. TERMINATION §10.1 For default. CITY may terminate this Agreement in accordance with this article for a default by CONTRACTOR. §10.2 What constitutes a default. (1) The following events constitute a default by CONTRACTOR: (a) a breach of the fiduciary obligations of CONTRACTOR under Sections 6.1, 6.2, 7.1, and 8.5 of this Agreement; (b) filing by CONTRACTOR of a voluntary petition for protection under federal bankruptcy laws, or the failure to obtain the dismissal of an 3B-19 involuntary petition under federal bankruptcy laws within 30 days after filing; (c) the inability of CONTRACTOR to provide an unqualified opinion in any required annual audit report as described in Article 8; (d) a failure of CONTRACTOR to perform its duties under this Agreement; or (e) The commission by CONTRACTOR or any of CONTRACTOR's employees or contractors of a felony or crime of moral turpitude if the CITY, in its sole discretion, reasonably believes that CONTRACTOR or CONTRACTOR's employee or contractor committed the act (regardless of whether convicted) and that the act suggests that the employee constitutes a threat to the users of the Tennis Center or the public at large, or that the act could, on becoming public knowledge, impair the public's confidence or trust in the CITY or CONTRACTOR or the personnel at the Tennis Center or in the operation of CITY government in general. (2) The following events constitute a default by CITY: (a) A failure on the part of the City to maintain the Tennis Center in a good and operational condition, fulfill all of its obligations regarding the physical maintenance of the Tennis Center, and make timely repairs as requested by Contractor in accordance with 5.1(c) of this Agreement. (b) A failure of CITY to perform any of its duties under this Agreement. §10.3 Correction. (1.) CONTRACTOR shall have 30 days after written notice from CITY specifying the nature of a default under Section 10.2(1)(a)(c) or (d) or Section 10.2(1)(e) because of the commission of an offense by an employee of CONTRACTOR, to correct the default (including without limitation, terminating the employment of an employee who causes a default of the agreement under Section 10.2(1)(e) by committing a felony or crime of moral turpitude), provided that this provision shall not apply unless CONTRACTOR shall immediately place such employee on leave 3B-20 or re -assign such employee to another location. If the default is of such a nature that it cannot reasonably be corrected within 30 days, the CITY may grant CONTRACTOR additional time as may be reasonably necessary to correct the default so long as CONTRACTOR diligently pursues the correction, and takes all reasonable measures to insure the safety of the public and fulfillment of CONTRACTOR'S other obligations hereunder. (2) CITY shall have 30 days after written notice from CONTRACTOR specifying the nature of a default under Section 10.2(2) to cure the default. If the default is of such a nature that it cannot reasonably be corrected within 30 days, the CONTRACTOR may grant CITY additional time as may be reasonably necessary to correct the default so long as CITY diligently pursues the correction, and takes all reasonable measures to insure the safety of the public and fulfillment of CITY'S other obligations hereunder. §10.4 Election to terminate. (1) CITY may elect to terminate this Agreement pursuant to this article by giving written notice of default to CONTRACTOR. If the default is under Section 10.2(1)(b)or is under Section 10.2(e) because of the commission of an offense by CONTRACTOR, this agreement shall terminate immediately upon delivery of written notice from CITY to CONTRACTOR of its election to terminate the agreement. If the default is under Section 10.2(d) or is under Section 10.2(e) because of the commission of an offense by an employee of CONTRACTOR, this Agreement shall terminate upon expiration of the correction period if correction has not been made pursuant to Section 10.3, and CITY delivers to CONTRACTOR written notice of its election to terminate the Agreement via certified mail. (2) CONTRACTOR may elect to terminate this Agreement pursuant to this article by giving written notice of default to CITY. This Agreement shall terminate upon expiration of the correction period if correction has not 3B-21 occurred pursuant to Section 10.3 and CONTRACTOR delivers written notice to City of its election to terminate the Agreement via certified mail. §10.5 Remedy for certain defaults. If CONTRACTOR defaults under Section 10.2(1)(a), CONTRACTOR shall pay all amounts due CITY at the time of its default under the terms of this Agreement. §10.6 Lien. CITY has, at all times, a valid security interest to secure payment of all fees and other sums of money becoming due under this Agreement from CONTRACTOR and to secure payment of any damages or loss that CITY may suffer by reason of CONTRACTOR'S breaching any covenant, agreement, or condition contained in this Agreement. The security interest covers all goods, wares, equipment, fixtures, furniture, and other personal property of CONTRACTOR that is now on the Property or placed on the Property at some later date, and all proceeds attributable to them. This property may not be removed from the premises without CITY'S consent until all arrearages in fees and all other sums of money then due the CITY under this Agreement have been paid and discharged, and all the covenants, agreements, and conditions of this lease have been fully complied with and performed by CONTRACTOR. If CONTRACTOR is in default, CITY may, in addition to any other remedies provided in this Agreement or by law, after giving reasonable notice of the intent to take possession and giving an opportunity for a hearing on the issue, enter on the Property and take possession of any goods, wares, equipment, fixtures, furniture, and other personal property of CONTRACTOR situated on the premises, without liability for trespass or conversion, and sell the property at public or private sale, with or without having the property at the sale, after giving CONTRACTOR reasonable notice of the time and place of any public sale or of the time after which any private sale is to be made. CITY or its assigns may buy any items to be sold at such a sale unless they are prohibited from doing so by law. Unless otherwise provided by law, and without excluding any other manner of giving CONTRACTOR reasonable notice, the reasonable notice requirement is met if notice is given at least ten (10) days before the time of sale. The proceeds from any such disposition, less any expenses connected with taking possession, holding, and selling the property (including reasonable attorney's fees and other expenses), will be applied as a credit against the indebtedness secured by the security interest granted in this section. Any surplus will be paid to CONTRACTOR or as otherwise required by law, and CONTRACTOR will pay any deficiencies immediately. When City requests, 3B-22 CONTRACTOR will execute and deliver to CITY a financing statement in sufficient form to protect CITYs security interest in the property and proceeds under the provisions of the Business and Commerce Code in force in Texas. §10.7 Other termination. Regardless of the other provisions of this Agreement, either party may terminate this Agreement upon a minimum of ninety (90) days written notice to the other party. The CITY Council shall approve CITY'S termination of the Agreement pursuant to this section. ARTICLE 11. ASSIGNMENT AND DELEGATION Neither party shall assign or delegate this agreement without the prior written consent of the other party. ARTICLE 12. NOTICES All notices to the parties shall be in writing and shall be sent by certified mail, return receipt requested, to the addressees and addresses specified below: All notices to CONTRACTOR shall be sent to: Roxy Tennis, LLC. c/o Mia Poorman 220 Canyon Lake Drive Southlake, Texas 76092 All notices to CITY shall be sent to: Director of Community Services City of Southlake 1400 Main Street, Suite 210 Southlake, Texas 76092 ARTICLE 13. MISCELLANEOUS §13.1 Non -Waiver. This Agreement shall not be construed against the drafting party. 3B-23 §13.2 No Waiver. No waiver of any breach of any term or condition of this Agreement shall be construed to waive any subsequent breach of the same or any other term or condition of this Agreement. ARTICLE 14. SEVERABILITY If any provision of this Agreement is held to be invalid or unenforceable as applied in a particular case for any reason, those circumstances shall not have the effect of rendering the provision invalid or unenforceable in any other case. The invalidity of one or more phrases, sentences, clauses, or sections in this Agreement shall not affect the remaining portions of the Agreement. ARTICLE 15. GOVERNING LAW This Agreement shall be governed by and construed under the laws of the State of Texas, and venue in any proceeding relating to this Agreement shall be in Tarrant County, Texas. ARTICLE 16. ENTIRE AGREEMENT This agreement constitutes the entire agreement between the parties and neither of the parties shall be bound by any promises, representations or agreements except as expressly set forth in this Agreement. ARTICLE 17. BINDING CLAUSE This Agreement shall be binding upon the parties, their heirs, executors, administrators, devisees, legatees, trustees, successors, and assigns. ARTICLE 18. CITY OF SOUTHLAKE VALUES The City of Southlake has adopted values that are the fundamental principles that guide how members, officials, staff, and employees of the CITY conduct themselves in pursuit of the mission and vision. All business conducted with the CITY shall adhere to the CITY'S organizational values as described below: • Integrity: Being worthy of the public's trust in all things. We deal honestly and respectfully with each other and the public at all times. 3B-24 • Innovation: Valuing progressive thinking, creativity, flexibility and adaptability in service delivery. • Accountability: Taking personal responsibility for our actions or inaction while putting the interests of the taxpayer first. • Commitment to Excellence: Behaving responsively in our delivery of service to the public. Our work is characterized by its quality and by the diligence with which it is carried out. We proactively seek to solve problems in advance. • Teamwork: Recognizing the importance of working together to meet our citizen's needs, communicating clearly, sharing resources and information freely. The values set forth in Article 18 are goals to which CITY officials, staff and employees are expected to adhere to in activities concerning this Agreement. While perceived failure to adhere to, comply with, or take action consistent with these values should be reported to an appropriate CITY official, staff member, or employee, such action or failure to act shall not be considered a breach of this Agreement. EXECUTED this day of , 20152- CITY OF SOUTHLAKE, TEXAS ATTEST: Dlinia RiGhOrl1SORI-ori Payne, TRMC, City Secretary APPROVED AS TO FORM AND LEGALITY: City Attorney Mayor CONTRACTOR ROXY TENNIS, LLC Mia Poorman, Member 3B-25 CITY OF SOUTHLAKE MEMORANDUM June 4, 2015 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Renewal of Bob Jones Nature Center & Preserve Management Agreement Action Requested: Parks and Recreation Board recommendation to City Council on the renewal of the Bob Jones Nature Center & Preserve (BJNCP) Management Agreement with the Bob Jones Nature Center organization. Background Information: The current BJNCP management agreement with the Bob Jones Nature Center Organization (BJNCO) was approved by the City Council on June 5, 2012 for an initial term of August 1-September 30, 2012. The agreement included (3) additional three-year renewal options. On March 18, 2012, City Council approved the first of the three optional renewals for the term October 1, 2012-September 30, 2015. The proposed Agreement presented at this time will be the second, three-year renewal option. The proposed renewal is for a three (3) year term, October 1, 2015—September 30, 2018. Based on the excellent performance of Bob Jones Nature Center organization throughout the existing agreement, staff recommends the renewal of the agreement for the management of the Bob Jones Nature Center & Preserve and to provide nature programs to the community. Financial Considerations: The Contractor is responsible for all staffing, furnishings, supplies, and telephone. The agreement calls for the City to pay the contractor a $100,000 annual payment and be responsible for grounds maintenance, facility and equipment maintenance and utilities. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3C-1 Parks & Recreation Board Meeting Date — June 8, 2015 Page 2 of 2 Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the Corporate Objectives to Collaborate with Select Partners to Implement Service Solutions. Citizen Input/ Board Review: Parks & Recreation recommendation June 8, 2015 Bob Jones Nature Center Board June 10, 2015 City Council consideration June 16, 2015 Legal Review: City Attorney reviewed previous BJNCO agreement. Alternatives: Parks Board recommendation to renew the Bob Jones Nature Center & Preserve (BJNCP) Management Agreement with the Bob Jones Nature Center organization. Parks Board recommendation to not renew the Bob Jones Nature Center & Preserve (BJNCP) Management Agreement with the Bob Jones Nature Center organization. Supporting Documents: Proposed renewal agreement Staff Recommendation: Park Board recommendation to City Council to renew the Bob Jones Nature Center & Preserve (BJNCP) Management Agreement with the Bob Jones Nature Center organization for a three (3) year term, October 1, 2015—September 30, 2018. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3C-2 CITY OF SOUTHLAKE BOB JONES NATURE CENTER & PRESERVE MANAGEMENT AGREEMENT THIS BOB JONES NATURE CENTER & PRESERVE MANAGEMENT AGREEMENT ("Agreement") is made between the City of Southlake, Texas ("CITY"), a municipal corporation, and the Bob Jones Nature Center Organization, a 501 C3 non-profit organization ("CONTRACTOR"). WHEREAS, CITY desires that CONTRACTOR manage the operation of the CITY'S BOB JONES NATURE CENTER & PRESERVE as specifically described below; NOW, THEREFORE, CITY AND CONTRACTOR AGREE as follows: ARTICLE 1. DEFINITIONS Unless the context clearly indicates otherwise, in this Agreement: BEGINNING DATE means the date on which CITY gives CONTRACTOR written notice to begin management of the Nature Center. EXPIRATION DATE means September 30, 201 . If the Agreement is automatically renewed, as provided in Section 3.1, any annual anniversary of the original expiration date. FISCAL YEAR means the period beginning October 1 of any year and ending September 30 of the following year. BOB JONES NATURE CENTER & PRESERVE (hereinafter referred to as "Nature Center") means the property and all improvements located on the Property the City may make available to the CONTRACTOR as provided herein. PROPERTY means the land on which the Nature Center is located at 355 E. Bob Jones Road, Southlake, Texas. CITY ADMINISTRATOR means Director of Community Service or his designee. ARTICLE 2. GENERAL REQUIREMENTS §2.1 Management of the Nature Center. CITY hires CONTRACTOR to manage, supervise, and operate the Nature Center in accordance with this Agreement. CITY delegates to CONTRACTOR the responsibility and authority to implement operating policies that should adhere to CITY policies where applicable and take other actions necessary to operate the Nature Center in a manner that meets CITY standards. 3C-3 Page 2 of 21 §2.2 Independent contractor. CONTRACTOR is an independent contractor with respect to the CITY, and the CITY shall not have the authority or responsibility to supervise the day-to-day activities of the CONTRACTOR or CONTRACTOR's employees. Nothing in this Agreement and its performance shall create an employment or agency relationship between CITY and CONTRACTOR. Nevertheless, CONTRACTOR agrees to seek advice from CITY and cooperate with CITY in its management of the Nature Center, and the parties both agree to cooperate with each other regarding the management of the Nature Center. §2.3 Use of the property. CITY grants to CONTRACTOR the use and possession of the Property during the term of this Agreement for the purposes of managing and operating the Nature Center, subject to the rights of CITY under this Agreement. §2.4 CITY'S right to inspection. CITY and its representatives have the right at all reasonable times to enter upon and to examine and inspect the Nature Center for any reason. In the event of a default, CITY has the right of access to the Nature Center that is reasonably necessary to cause the proper maintenance of the Nature Center. ARTICLE 3. TERM §3.1 Term. The term of this Agreement commences on October August 1, 201 and expires on September 30, 201 with two t4 ( ), 3-year renewal options, unless terminated earlier under one of the provisions of Article 10 of the Agreement. Nothing in this Article shall be construed as a limitation on either party's right to terminate this Agreement in accordance with Section 10.7 hereof. Both parties shall issue its decision, in writing, to renew the Agreement, with the exception of the initial two month period, or allow the Agreement to expire a minimum of six (6) months in advance of the expiration date, to ensure a smooth transition if a change is to occur following the end of the then current term. ARTICLE 4. RESPONSIBILITIES OF CONTRACTOR §4.1 Operation of the Nature Center. In the management, supervision, and operation of the Nature Center, CONTRACTOR shall: (a) operate the Nature Center as a municipal Nature Center, open to the general public without discrimination on any basis prohibited by applicable law, regulation or ordinance, subject to this Agreement; 3C-4 Page 3 of 21 (b) operate the Nature Center in a professional, efficient and cost effective manner to provide top quality programs and services at a standard similar to comparable to Nature Centers in the North-Central Texas region; (c) operate the Nature Center in accordance with the CITY's City of Southlake Values outlined in Article 18; (d) adhere to best practice financial management principles, by maintaining timely and accurate accounting records including monthly financial statements consisting of a balance sheet and profit and loss statement; (e) comply with all applicable federal, state and local laws, ordinances, rules, policies, and regulations; (f) maintain a minimum of 40 open hours weekly at days and times to be determined by CONTRACTOR with approval by the CITY ADMINISTRATOR in which the Nature Center and its building(s) will be staffed, and providing service to the public. (g) Keep the Nature Center open during the designated days and hours of operation, and retain employees sufficient and necessary to assure operation of the Nature Center at a standard comparable to Nature Centers in the North-Central Texas region; (h) establish, develop and implement ongoing, year-round, successful programs and events for all ages at a standard comparable to Nature Centers in the North-Central Texas region; (i) ensure exceptional customer service in the delivery of all aspects of nature center services provided; (j) maintain the Nature Center in a condition that is generally accepted in the Nature Center industry and by the CITY as safe; (k) maintain all personal property in good working order and replace items when necessary to operate the Nature Center at the standards set by the CITY. (1) comply with all applicable government health, safety and environmental regulations; (m) pay all operating expenses of the Nature Center, except for those expenses which the CITY agrees herein to pay. CITY shall pay for (i) repairs, janitorial and facilities maintenance, general grounds keeping services, and (ii) water, trash/recycling, sewer, electricity, natural gas, and security (alarm monitoring) expenses. 3C-5 Page 4 of 21 (n) Prohibit sales, possession and consumption of alcohol on the Nature Center premises at any time unless proper permits are applied for and received. (o) Assist the CITY in gaining Leadership in Energy and Environmental Design ("LEED") certification for the Nature Center. (p) notify CITY when, in the opinion of CONTRACTOR, any part of the Nature Center maintained by CITY requires maintenance. Notification should be made in writing, to the CITY ADMINISTRATOR or his/her designee. If however, the parties disagree about the condition and/or required maintenance of the CITY -maintained facilities, CONTRACTOR will notify CITY in writing of the reasons behind CONTRACTOR'S request. CITY will respond to CONTRACTOR in writing within ten (10) business days of receipt of CONTRACTOR'S written request. CITY's determination regarding the need for maintenance will be final. (q) submit all required reports as specified per Article 8. §4.2 Rules and policies. CONTRACTOR agrees not to make any significant physical improvements without written approval from the CITY ADMINISTRATOR. All proposed projects/improvements will be considered on a project by project basis and must be consistent with the overall intended use of the Nature Center as per the current, adopted Bob Jones Nature Center & Preserve Master Plan. Requests for CITY approval must be made ninety (90) days in advance of the proposed installation date of any proposed improvement. CITY ADMINISTRATOR is the point of contact for any desired improvements or modification, and will determine the appropriate course of action for CITY approval. Any improvements or modifications to the Nature Center that are of a permanent nature or installed as fixtures to the Nature Center, shall become the property of the CITY. §4.3 CONTRACTOR'S responsibility for furnishings and equipment. CONTRACTOR shall provide all necessary office and needed supplies for the operation of the Nature Center, including, but not limited to, any additional office furniture and supplies, and other equipment needed for the operation of the Nature Center comparable to other Nature Centers in the North-Central Texas region. CONTRACTOR will be permitted to close or partially close the Nature Center on designated CITY holidays, designated Nature Center holidays, and for inclement weather (on- going rain or snow, temperatures below 40 F, or approaching severe weather such as tornadoes) with appropriate notice given to CITY in a form determined by the CITY 3C-6 Page 5 of 21 ADMINISTRATOR or his/her designee. CITY reserves the right to close and/or approve the closing of the Nature Center at times other than as provided in this Agreement. Nothing herein shall render CONTRACTOR ineligible for Southlake Parks Development Corporation (SPDC) funding. CONTRACTOR is required to make application for such programming and any such application will be considered in the same manner as all other applications. CITY owned property and fixtures located at the Nature Center as of the beginning date of this Agreement will remain at the Nature Center for the use of the CONTRACTOR in the operation of the Nature Center. However, said property will remain CITY property and shall be returned to the CITY upon request. An inventory of CITY owned property and fixtures located at the Nature Center will be completed by the CITY prior to the beginning date of this agreement. §4.4 Promotion of Nature Center activities. (a) CONTRACTOR agrees to use reasonable efforts to conduct a continuous program of marketing which will include but not be limited to maintaining a website, advertising, public relations, and promotional activities to assure that the Nature Center has an appropriate and ongoing visual image and presence in print and communications media. All marketing shall note that the Nature Center is a CITY facility. (b) CONTRACTOR may be required to offer Southlake residents the opportunity to register early for all Nature Center activities at the discretion of the CITY ADMINISTRATOR. (c) CITY will provide a specific section in the Southlake Scene and/or its website for marketing of the Nature Center and Nature Center programs and events. Content must be provided to CITY by the due date set by CITY. The CITY will communicate the due date to CONTRACTOR, in writing, at least thirty days in advance of the due date. (d) CITY will provide links to the CONTRACTOR website and post events and press releases as content is approved by the CITY. CONTRACTOR will not determine any CITY website written or visual content, nor press release content. The CITY will work with CONTRACTOR to provide reasonable coverage. 3C-7 Page 6 of 21 (e) CONTRACTOR content requests to be sent out by CITY press release or placed on CITY calendars must be received by CITY from CONTRACTOR 30 days prior to event, unless approved by CITY ADMINISTRATOR or his/her designee. (f) CONTRACTOR agrees to work with the CITY in developing a sponsorship program and package that corresponds to the CITY Sponsorship Policy. §4.5 Nature Center personnel. (a) CONTRACTOR shall recruit, interview, and hire the employees for the Nature Center, including management and other necessary staff determined by CONTRACTOR to be necessary for the operation of the Nature Center to the CITY's standards. All personnel shall be employees of CONTRACTOR or independent sub -contractors of CONTRACTOR, and not employees or independent sub -contractors of CITY. (b) CONTRACTOR shall ensure that its employees and contractors maintain a professional appearance and demeanor at all times, and that all employees shall wear neat appearing uniform shirts, or nametags clearly identifying them as employees of CONTRACTOR, and ensure 100% of both employee and contract staff who are employed at the time of the annual training participate in annual customer service training approved and provided by the CITY. (c) CONTRACTOR shall establish requirements for employees at least as stringent as those established by the CITY'S personnel policies with respect to CONTRACTOR's employees and contractors assigned to the Nature Center, including the responsibility to conduct pre -employment and annual criminal background checks and pre -employment and for -cause drug screenings. CONTRACTOR shall not assign to the Nature Center, even on a temporary basis, any person who has not successfully passed or who fails such criminal background checks or screenings. CONTRACTOR will provide results of such screenings to CITY. CITY will provide a copy of the CITY'S personnel policies to CONTRACTOR and arrange for CITY'S Director of Human Resources to meet with and review all applicable policies with CONTRACTOR on an annual basis and upon request of CONTRACTOR. 3C-8 Page 7 of 21 CITY will also inform CONTRACTOR regarding CITY'S current testing and screening procedures and vendors. (d) CONTRACTOR shall immediately notify the CITY ADMINISTRATOR of any personnel or other issues, identified in current or post -employment, that could impact the health, safety or welfare of Nature Center patrons, or that could prove to be detrimental to the public image of the Nature Center and/or the CITY. §4.6 Operations review. (a) Periodically, but not less than every other month, CONTRACTOR shall meet with CITY ADMINISTRATOR or his/her designee to review the CONTRACTOR's management, promotional activities, programs, finances, and policy recommendations concerning the Nature Center. At the meeting, CONTRACTOR will make reports available as may reasonably be required by CITY ADMINISTRATOR. Each month CONTRACTOR will provide monthly financial statements including a balance sheet and profit and loss statement, a monthly attendance report, a monthly volunteer tracking report tracking all volunteers and volunteer hours, and a monthly program/event participation report as defined by the CITY ADMINISTRATOR. The CITY ADMINISTRATOR will provide a written list of topics to be covered and documentation requested to the CONTRACTOR at least one week prior to each meeting. §4.7 Performance Measures. CONTRACTOR will be required to meet performance measures which include: (a) Customer Satisfaction: The CITY's Customer Satisfaction Surveys shall be distributed by the CONTRACTOR to all program participants for continual customer feedback to the CITY. The CONTRACTOR and the CITY agree that the CONTRACTOR shall maintain a positive overall satisfaction rating of at least 98% with the CONTRACTOR'S programs and services. (b) Participation Levels: The CONTRACTOR must maintain successful program participation levels for both youth and adults. The CITY and CONTRACTOR agree that participation levels should increase by 3% per year, beginning October 1, 2012, unless the CONTRACTOR can demonstrate nature center capacity constraint or some other reasonable issue that prevented the growth. 3C-9 Page 8 of 21 (c) Complaints: The CONTRACTOR must respond to all written (complaint form, and email) inquiries and complaints from users within two (2) business days and produce a monthly report to the CITY ADMINISTRATOR regarding the complaints and the CONTRACTOR'S responses. The CITY agrees to also forward any inquiries and complaints it received to the CONTRACTOR in writing within two (2) business days. (d) Cleanliness of Facility: The CITY will utilize a facility scorecard to inspect the Nature Center on a monthly basis. The CONTRACTOR must maintain an annual rating of at least 95% on the monthly facility inspections for only the areas within their responsibility, and in their control. (e) Satisfaction Survey: A customer satisfaction survey will be performed by the CITY at a time when the performance of other city services are being surveyed (typically every other year), at the CITY's expense. The CONTRACTOR and the CITY agree that the CONTRACTOR shall maintain a positive rating of at least 85% meaning that 85% of the responses to the survey will rank their overall satisfaction with the CONTRACTOR as either "somewhat satisfied" or "very satisfied", excluding those who answer "no experience", "no comment", or "neither satisfied, nor dissatisfied". The CITY will allow CONTRACTOR to review each customer satisfaction survey at least five (5) days prior to the date the survey is performed. §4.8 Licenses, bonds and permits. CONTRACTOR shall obtain all licenses and permits required by governmental entities for activities conducted at the Nature Center. CONTRACTOR will provide a copy of all licenses to the CITY ADMINISTRATOR. § 4.9 Information Technology. (a) CITY shall GGRtini io to provide CONTRACTOR program registratioR and urrcvrnma� c9rscrcrcrvrrarry faGility reRtal seftware Lice ior�" ro ) forthe first (18) McRths of this Agreement "�� M a� After the_ah�eoighteeR (18) month perms? lapsed —,CONTRACTOR will be responsible for providing its own program registration and facility rental software to manage all program and event registration and facility rentals. {c)Lt CONTRACTOR will be responsible for all technical support for software and hardware utilized in the management of the Nature Center. 3C-10 Page 9 of 21 CONTRACTOR will be responsible for maintaining rig internet service necessary for the operation of the Nature Center. CONTRACTOR will be responsible for maintaining obtg phone service necessary for the operation of the Nature Center. ARTICLE 5. CITY RIGHTS AND RESPONSIBILITIES responsibilities. birthday(menthly and annually) Of Glasses, the CONTRACTOR Rear the BegiRRORg Date ef this 1 . M(a) CITYshallconsider, • •h CITY's normalapproval process, r beer and wine permit to cover a minimum of four (4) events per year. CONTRACTOR'S request for a permit must be submitted to the CITY through the CITY ADMINISTRATOR, or his/her designee, at least 90 days prior to the event when possible. The events must meet all current CITY guidelines and policies, and abide by TABC rules. CONTRACTOR must provide CITY with all required documentation at the time of the permit application. (OLIIL CITY will provide and determine all signage to be placed on and around the Nature Center and Preserve with the goal to ensure the consistency of all signage. CONTRACTOR will help CITY determine signage needs prior to creation of and placement of signage. CITY will provide CONTRACTOR with sixty (60) day notice before any signs are created or placed to allow for a period of review and discussion. (67k U I CITY will identify and determine standards for all Nature Center park amenities such as benches, tables, fencing, and other hardscapes with the goal to ensure consistency. (e-7k u 1 CITY will work to make sure classes and programs offered by CONTRACTOR are not offered also by the CITY. CITY may provide nature oriented programming at the Nature Center and in other venues throughout the City but will identify such programming to CONTRACTOR for review and comment ninety (90) days prior the scheduled class or program date to allow for effective coordination. {#}LeL_ CITY will diligently work with CONTRACTOR to obtain Leadership in Energy and Environmental Design certification for the City. 3C-11 Page 10 of 21 0)(f) CITY shall be responsible for the physical maintenance of, and pay for, all necessary repairs to the physical conditions of the Nature Center, including but not limited to repairs to all structures (including repairs to foundations, walls, roofs, etc.), lawns, parking areas, sidewalks, seating, trails and walkways, landscaping (including landscape lighting), entrance gate and fencing. CITY shall also be responsible for all general clean-up (including providing interior janitorial services five days/week, as long as the CITY determines that five days/week remains necessary), plumbing, electrical, heating, ventilating and air conditioning, and natural gas systems and fixtures. CONTRACTOR agrees that CONTRACTOR will assist with day-to-day general clean-up in preparation for and following all classes, programs, events and activities the CONTRACTOR provides. CITY agrees to maintain the Nature Center in a good and operational condition in keeping with the CITY's standards CONTRACTOR shall assist the CITY by notifying the CITY in writing of any specific needs for repair. § 5.2 CITY RIGHTS (a) CITY may utilize the Nature Center for CITY meetings, events and programs. CITY will provide CONTRACTOR with sixty (60) day notice of upcoming usage and will work with CONTRACTOR to avoid scheduling conflicts. (b) CITY shall prominently display signage, provided by the CITY that highlights the Nature Center as a CITY facility; provides contact information for Nature Center user comments, questions and concerns; and advertises the CITY'S ongoing customer satisfaction feedback program. (c) CITY shall conduct unscheduled inspections to assess the current conditions of the facility, grounds and equipment using the CITY'S facility scorecard; and to disseminate customer satisfaction comment cards and/or collect surveys. (d) CITY may conduct interim surveys as needed to regularly benchmark user satisfaction on programs, services, and facilities. (e) CITY shall, at all times deemed appropriate by CITY, have the right to require the CONTRACTOR to forward electronic mail messages to the CONTRACTOR'S customer database. CITY will provide CONTRACTOR with the content of the electronic mail message it wishes to send to CONTRACTOR'S customer database no later than five (5) days prior to the date CITY wishes the electronic mail message to be sent. CONTRACTOR agrees to forward the electronic mail message on the date requested by CITY and provide CITY with documentation 3C-12 Page 11 of 21 outlining the number of electronic mail messages forwarded, the content of the electronic message and date the electronic mail message was sent. ARTICLE 6. CONSIDERATION §6.1 Management fee due to CONTRACTOR. As consideration and compensation for the management, operation and supervision of the Nature Center, CONTRACTOR shall receive an annual payment in the amount of $100,000 to be dispersed quarterly by November 1, February 1, May 1, and August 1 of each year. The annual payment amount is subject to the annual City Council budget authorization. For FY 2012, CITY will pay the prorated amei ant �, ovG�Etie«h� Lei CONTRACTOR will disperse ymeR ann ually on Nber TTemITT 4 i year. §6.23 Following an annual review in accordance with Article 8, either party may request a review and re -consideration of the fees and finance reports required under Article 6 and Article 7 by sending written notice of such request for renegotiation within 30 days following completion of the annual review. Any changes to the agreement regarding the fees and financial reporting resulting from such renegotiation shall be effective only if approved by both the CONTRACTOR and the CITY'S Council and agreed in writing by the parties. In the event of such a modification to the fees and financial reporting, the remaining terms of the contract shall remain unchanged, unless agreed otherwise by the parties. Such considerations would not result in the CONTRACTOR recovering an amount less than that sufficient to cover all of the CONTRACTOR'S facility related operating expenses. ARTICLE 7. FINANCES §7.1 Fees and charges. (a) Fees to be charged for activities and programs at the Nature Center will be determined by the CONTRACTOR. CITY and CONTRACTOR agree that fees should be sufficient to pay operating expenses, but also be competitive with fees charged at comparable Nature Centers in the North-Central Texas region. CONTRACTOR shall receive 100% of activities and programs fees. Fer the first 18 menthe• of the +�,., Gt the CITY will r Geiye 20 of a anti — �ti-c'T , e �rv�cv�vTcrEtrv�-crcv 3C-13 Page 12 of 21 and nregrams fees previded the C NTRAGTOR is using the Gity's eGware nregram fnr Glass sashed ding and registration (b) Facility or grounds usage fees (i.e., admission fees), if used, must be approved by CITY, and revenues from usage fees will be retained by shared between CONTRACTOR (50 ) and CITY /50% (OLb) Facility and pavilion rental fees will be retained by the sharer! between CONTRACTOR. (500 ) and CITY (501,4y ALcLPrices charged for food, beverages, and merchandise shall be determined by CONTRACTOR. CONTRACTOR shall receive 100% of food, beverage and merchandise sales. {e}L�t All patrons of the Nature Center shall be charged according to a published schedule of fees and charges. Neither CONTRACTOR nor CONTRACTOR's employees, agents or sub -contractors shall waive any usage fees without CITY ADMINISTRATOR approval. §7.2 Annual operating budget. (a) CONTRACTOR shall submit any proposed budget requests to the CITY ADMINISTRATOR by April 1 of each year for review of potential impact to the CITY'S operating budget and capital improvements budget after an annual inspection and review of facility by both parties. ARTICLE 8. ACCOUNTING, REPORTS, AND AUDITS §8.1 Accounting records. CONTRACTOR shall maintain efficient and accurate accounting records in accordance with generally accepted accounting principles in the format defined by the CITY's Finance Director. §8.2 Annual financial review. Within 90 days after the close of each fiscal year of the CITY, CONTRACTOR shall submit to CITY Finance Director a financial review certified by CONTRACTOR, covering the specific financial condition and performance of the Nature Center. The financial review must span the fiscal year then ended. CITY reserves the right to require a full audit, at its expense, certified by a certified public accountant, should there be reason to believe an audit is warranted. If an audit is required and the audit report does not contain an "unqualified opinion," CITY may take such steps as it determines are necessary to obtain an unqualified opinion, and will provide a one week notice of its intent to do so. CITY 3C-14 Page 13 of 21 may terminate this Agreement if CONTRACTOR fails to provide an unqualified opinion within 120 days of the end of a fiscal year. §8.3 CITY'S right to inspect and audit. CITY has the right to inspect the books, records, invoices, deposits, sales slips, canceled checks, and other financial data or transactions of CONTRACTOR's operation of the Nature Center at reasonable times during normal business hours. CITY also has the right to select an independent accounting firm to inspect or audit the books and records of the operation of the Nature Center. §8.4 Location of records. CONTRACTOR shall store all current fiscal year Nature Center records at the Nature Center. §8.5 Fiduciary relationship. CONTRACTOR has a fiduciary duty to CITY in all of CONTRACTOR'S financial obligations to CITY in accordance with this Agreement, including, but not limited to, faithfully accounting, depositing, and reporting all payments hereunder. §9.1 Indemnity By CONTRACTOR. CONTRACTOR ASSUMES ALL LIABILITY AND RESPONSIBILITY FOR AND AGREES TO FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND CITY AND ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES FROM AND AGAINST ALL CLAIMS, DAMAGES, LOSSES AND EXPENSES, INCLUDING BUT NOT LIMITED TO ATTORNEY'S FEES, FOR INJURY TO OR DEATH OF A PERSON OR DAMAGE TO PROPERTY, ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE OPERATION OF THE NATURE CENTER, AND THE PERFORMANCE, ATTEMPTED PERFORMANCE OR NONPERFORMANCE OF THE WORK AND SERVICES DESCRIBED HEREUNDER OR IN ANY WAY RESULTING FROM OR ARISING OUT OF THE MANAGEMENT, SUPERVISION, AND OPERATION OF THE NATURE CENTER UNDER THIS AGREEMENT, INCLUDING THE WORK, SERVICES, OPERATIONS AND LEGAL DUTIES OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, SUBCONTRACTORS, OR LICENSEES, IF ANY, REGARDLESS OF WHETHER SUCH INJURY, DEATH, OR DAMAGE IS CAUSED IN PART BY THE CITY'S NEGLIGENCE. NO PROVISION OF THIS AGREEMENT SHALL BE CONSTRUED AS WAIVING ANY DEFENSE OF THE PARTIES UNDER TEXAS LAW, INCLUDING THE DEFENSE OF GOVERNMENTAL IMMUNITY FROM SUIT OR LIABILITY. THE PROVISIONS OF THIS PARAGRAPH ARE SOLELY FOR THE BENEFIT OF THE PARTIES HERETO AND ARE 3C-15 Page 14 of 21 NOT INTENDED TO CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TO ANY OTHER PERSON OR ENTITY. §9.2 Insurance. (a) CONTRACTOR shall obtain public liability insurance of the types and in the amounts set forth below from an underwriter licensed to do business in the State of Texas. CONTRACTOR shall furnish to CITY certificates of insurance or copies of the policies, evidencing the required insurance on or before the beginning date of this Agreement. CONTRACTOR agrees to submit new certificates or policies to CITY at least 30 days before the expiration date of the previous certificates or policies. The insurance shall be the following types in amounts not less than the indicated amounts: (1) Worker's Compensation and Statutory Employer's Liability or acceptable alternative. (2) Comprehensive General (Public) Bodily injury: Liability (or its equivalent), including $ 500,000 each person but not limited to the following: $1,000,000 each occurrence (i) premises/operations (ii) independent contractors (iii) personal injury (iv) products/completed operations and Property damage: $ 250,000 per occurrence or $1,000,000 combined single limit for bodily injury and property damage. (3) Property insurance for physical Coverage for minimum of damage to the property of 100% of the fair market value CONTRACTOR located at the of the property. Nature Center. 3C-16 Page 15 of 21 (4) Automobile liability, including coverage for the following: (i) owned/leased automobiles (ii) non -owned automobiles (iii) hired cars Bodily injury: $ 500,000 each person $1,000,000 each occurrence and Property damage: $ 250,000 per occurrence $1,000,000 combined single limit for bodily injury and property damage. (a) On all insurance required in Subsections (a) and (b), CONTRACTOR shall require that the insurance provider: (1) name CITY its officers and employees as an additional insured; (2) provide a waiver of subrogation in favor of CITY; and (3) provide that the issuing insurance company provide 30 days prior written notice to CITY of any material change to or cancellation of the insurance. ARTICLE 10. TERMINATION §10.1 For default. CITY may terminate this Agreement in accordance with this article for a default by CONTRACTOR. §10.2 What constitutes a default. (1) The following events constitute a default by CONTRACTOR: (a) a breach of the fiduciary obligations of CONTRACTOR under Sections 6.1, 6.2, 7.1, and 8.5 of this Agreement; (b) filing by CONTRACTOR of a voluntary petition for protection under federal bankruptcy laws, or the failure to obtain the dismissal of an involuntary petition under federal bankruptcy laws within 30 days after filing; (c) the inability of CONTRACTOR to provide an unqualified opinion in any required annual audit report in accordance with Article 8; (d) a failure of CONTRACTOR to perform its duties under this Agreement; or 3C-17 Page 16 of 21 (e) The commission by CONTRACTOR or any of CONTRACTOR's employees or contractors of a felony or crime of moral turpitude if the CITY, in its sole discretion, reasonably believes that CONTRACTOR or CONTRACTOR's employee or contractor committed the act (regardless of whether convicted) and that the act suggests that the employee constitutes a threat to the users of the Nature Center or the public at large, or that the act could, on becoming public knowledge, impair the public's confidence or trust in the CITY or CONTRACTOR or the personnel at the Nature Center or in the operation of CITY government in general. (2) The following events constitute a default by CITY: (a) A breach of the fiduciary obligations of the CITY under Section 6.1 of this Agreement. (b) A failure on the part of the City to maintain the Nature Center in a good and operational condition, fulfill all of its obligations regarding the physical maintenance of the Nature Center, and make timely repairs as requested by Contractor in accordance with 5.1(g) of this Agreement. (c) A failure of CITY to perform any of its duties under this Agreement. §10.3 Correction. (1.) CONTRACTOR shall have 30 days after written notice from CITY specifying the nature of a default under Section 10.2(1)(e) because of the commission of an offense by an employee or contractor of CONTRACTOR, to correct the default (including without limitation, terminating the employment of an employee who causes a default of the agreement under Section 10.2(1)(e) by committing a felony or crime of moral turpitude), provided that this provision shall not apply unless CONTRACTOR shall immediately place such employee on leave or re- assign such employee to another location. If the default is of such a nature that it cannot reasonably be corrected within 30 days, the CITY may grant CONTRACTOR additional time as may be reasonably necessary to correct the default so long as CONTRACTOR diligently pursues the correction, and takes all reasonable measures to insure the safety of the public and fulfillment of CONTRACTOR'S other obligations hereunder. 3C-18 Page 17 of 21 (2) CITY shall have 30 days after written notice from CONTRACTOR specifying the nature of a default under Section 10.2(2) to cure the default. If the default is of such a nature that it cannot reasonably be corrected within 30 days, the CONTRACTOR may grant CITY additional time as may be reasonably necessary to correct the default so long as CITY diligently pursues the correction, and takes all reasonable measures to insure the safety of the public and fulfillment of CITY'S other obligations hereunder. §10.4 Election to terminate. (1) CITY may elect to terminate this Agreement pursuant to this article by giving written notice of default to CONTRACTOR. If the default is under Section 10.2(1)(a), (b), or (d), or is under Section 10.2(1)(e) because of the commission of an offense by CONTRACTOR, this agreement shall terminate immediately upon delivery of written notice from CITY to CONTRACTOR of its election to terminate the agreement. If the default is under Section 10.2(1)(e) because of the commission of an offense by an employee of CONTRACTOR, this Agreement shall terminate upon expiration of the correction period if correction has not been made pursuant to Section 10.3, and CITY delivers to CONTRACTOR written notice of its election to terminate the Agreement via certified mail. (2) CONTRACTOR may elect to terminate this Agreement pursuant to this article by giving written notice of default to CITY. This Agreement shall terminate upon expiration of the correction period if correction has not occurred pursuant to Section 10.3 and CONTRACTOR delivers written notice to CITY of its election to terminate the Agreement via certified mail. §10.5 Remedy for certain defaults. If CONTRACTOR defaults under Section 10.2(1)(a), CONTRACTOR shall pay all amounts due CITY at the time of its default under the terms of this Agreement. §10.6 Lien. CITY has, at all times, a valid security interest to secure payment of all fees and other sums of money becoming due under this Agreement from CONTRACTOR and to secure payment of any damages or loss that CITY may suffer by reason of CONTRACTOR'S breaching any covenant, agreement, or condition contained in this Agreement. The security interest covers all goods, wares, equipment, fixtures, furniture, and other personal property of CONTRACTOR that is now on the Property or placed on the 3C-19 Page 18 of 21 Property at some later date, and all proceeds attributable to them. This property may not be removed from the premises without CITY'S consent until all arrearages in fees and all other sums of money then due the CITY under this Agreement have been paid and discharged, and all the covenants, agreements, and conditions of this lease have been fully complied with and performed by CONTRACTOR. If CONTRACTOR is in default, CITY may, in addition to any other remedies provided in this Agreement or by law, after giving reasonable notice of the intent to take possession and giving an opportunity for a hearing on the issue, enter on the Property and take possession of any goods, wares, equipment, fixtures, furniture, and other personal property of CONTRACTOR situated on the premises, without liability for trespass or conversion, and sell the property at public or private sale, with or without having the property at the sale, after giving CONTRACTOR reasonable notice of the time and place of any public sale or of the time after which any private sale is to be made. CITY or its assigns may buy any items to be sold at such a sale unless they are prohibited from doing so by law. Unless otherwise provided by law, and without excluding any other manner of giving CONTRACTOR reasonable notice, the reasonable notice requirement is met if notice is given at least ten (10) days before the time of sale. The proceeds from any such disposition, less any expenses connected with taking possession, holding, and selling the property (including reasonable attorney's fees and other expenses), will be applied as a credit against the indebtedness secured by the security interest granted in this section. Any surplus will be paid to CONTRACTOR or as otherwise required by law, and CONTRACTOR will pay any deficiencies immediately. When CITY requests, CONTRACTOR will execute and deliver to CITY a financing statement in sufficient form to protect CITYs security interest in the property and proceeds under the provisions of the Business and Commerce Code in force in Texas. §10.7 Other termination. Regardless of the other provisions of this Agreement, either party may terminate this Agreement upon a minimum of ninety (90) days written notice to the other party. The CITY Council shall approve CITY'S termination of the Agreement pursuant to this section. §10.8 In the event of termination by either party, the payment from the CITY required in this Agreement will be prorated to the date of termination, and CONTRACTOR shall return the un-accrued balance to the CITY within 10 days of the date of termination. 3C - 20 Page 19 of 21 ARTICLE 11. ASSIGNMENT AND DELEGATION Neither party shall assign or delegate this agreement without the prior written consent of the other party. ARTICLE 12. NOTICES All notices to the parties shall be in writing and shall be sent by certified mail, return receipt requested, to the addressees and addresses specified below: All notices to CONTRACTOR shall be sent to: President of the Board of Directors c/o Bob Jones Nature Center Organization 355 E. Bob Jones Rd. Southlake, Texas 76092 All notices to CITY shall be sent to: Director of Community Services City of Southlake 1400 Main Street, Suite 210 Southlake. Texas 76092 §13.1 Non -Waiver. This Agreement shall not be construed against the drafting party. §13.2 No Waiver. No waiver of any breach of any term or condition of this Agreement shall be construed to waive any subsequent breach of the same or any other term or condition of this Agreement. ARTICLE 14. SEVERABILITY If any provision of this Agreement is held to be invalid or unenforceable as applied in a particular case for any reason, those circumstances shall not have the effect of rendering the provision invalid or unenforceable in any other case. The invalidity of one or more phrases, sentences, clauses, or sections in this Agreement shall not affect the remaining portions of the Agreement. 3C-21 Page 20 of 21 ARTICLE 15. GOVERNING LAW This Agreement shall be governed by and construed under the laws of the State of Texas, and venue in any proceeding relating to this Agreement shall be in Tarrant County, Texas. ARTICLE 16. ENTIRE AGREEMENT This agreement constitutes the entire agreement between the parties and neither of the parties shall be bound by any promises, representations or agreements except as expressly set forth in this Agreement. ARTICLE 17. BINDING CLAUSE This Agreement shall be binding upon the parties, their heirs, executors, administrators, devisees, legatees, trustees, successors, and assigns. ARTICLE 18. CITY OF SOUTHLAKE VALUES The City of Southlake has adopted values that are the fundamental principles that guide how members, officials, staff, and employees of the CITY conduct themselves in pursuit of the mission and vision. All business conducted with the CITY shall adhere to the CITY'S organizational values as described below: • Integrity: Being worthy of the public's trust in all things. We deal honestly and respectfully with each other and the public at all times. • Innovation: Valuing progressive thinking, creativity, flexibility and adaptability in service delivery. • Accountability: Taking personal responsibility for our actions or inaction while putting the interests of the taxpayer first. • Commitment to Excellence: Behaving responsively in our delivery of service to the public. Our work is characterized by its quality and by the diligence with which it is carried out. We proactively seek to solve problems in advance. • Teamwork: Recognizing the importance of working together to meet our citizen's needs, communicating clearly, sharing resources and information freely. The values set forth in Article 18 are goals to which CITY officials, staff and employees are expected to adhere to in activities concerning this Agreement. While perceived failure to adhere to, comply with, or take action consistent with these values should be reported to an appropriate CITY official, staff member, or employee, such action or failure to act shall not be considered a breach of this Agreement. 3C - 22 Page 21 of 21 EXECUTED this day of , 20154-2 CITY OF SOUTHLAKE, TEXAS ATTEST: DliGia RiGhardsenLori Payne, TRMC, City Secretary APPROVED AS TO FORM AND LEGALITY: City Attorney Mayor CONTRACTOR Bob Jones Nature Center Organization President 3C - 23 CITY OF SOUTHLAKE MEMORANDUM June 3, 2015 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation to City Manager on request for a variance to allow alcohol to be served by Brio Tuscan Grille in Frank Edgar Cornish, IV Park during the Southlake Stars & Stripes event Action Requested: Parks Board recommendation to City Manager regarding a request for variance to the City's regulations prohibiting the possession or consumption of alcoholic beverages on City property to allow alcohol to be served by Brio Tuscan Grille in Frank Edgar Cornish, IV Park during the Southlake Stars & Stripes event. Background Information: The City's annual Stars & Stripes event will be held in Southlake Town Square on July 3, 2015. As part of the celebration, there will be live entertainment in Frank Edgar Cornish, IV Park. Brio Tuscan Grille, who is one of the event sponsors, is requesting permission to extend their patio to allow additional seating and food and beverage service, including alcohol, during the event. Brio will work with TABC on the required permits to serve alcohol outside of the building parameters. A variance to Southlake City Code, Article 11 that prohibits the possession or the consumption of alcoholic beverages in City parks may be granted upon request, at the discretion of the City Manager, with a recommendation from the Parks Board. If the proposed variance is approved, alcohol will be served to adults over 21 years old by Brio employees within the designated patio extension approved by the City. As with all special events held in Town Square, Southlake Police Officers will be providing security during the event. Approval of the variance request also requires liability insurance, which is covered by the City's existing TML Policy. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3D-1 Parks and Recreation Board Meeting Date — June 8, 2015 Page 2 of 4 Financial Consideration: Approval of the variance request to allow alcohol to be served by Brio Tuscan Grille will not impact the City budget. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Partnerships and Volunteerism and meets the corporate objectives to promote opportunities for partnerships and volunteer involvement. Citizen Input/ Board Review: Parks Board consideration June 8, 2015 City Manager consideration following Parks Board recommendation Legal Review: City Attorney reviewed the City Code and confirmed the variance process requirements. Alternatives: Alternatives may include: • Parks Board recommendation to the City Manager to grant the proposed variance • Parks Board recommendation to the City Manager to deny the proposed variance Supporting Documents: (A) Section 12, Article II of the Southlake City Code pertaining to Alcohol Staff Recommendation: Parks Board recommendation to City Manager on a variance request to allow alcohol to be served by Brio Tuscan Grille in Frank Edgar Cornish, IV Park during the Southlake Stars & Stripes event. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3D-2 Parks and Recreation Board Meeting Date — June 8, 2015 Page 3 of 4 Article II of the Southlake City Code ARTICLE II. CITY PARKS Sec. 12-31. Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Alcoholic beverage shall be defined to include any alcohol and any beverage containing more than one-half of one percent of alcohol by volume which is capable of use for beverage, either alone or when diluted. City park shall be defined to be any park, playground or recreational area owned, leased, operated or under the control of the city. This definition shall include any athletic field, swimming pool, gymnasium, tennis court, and other similar facility owned by the Carroll Independent School District and specified in the joint -use agreement between Carroll Independent School District and the city. (Ord. No. 646, § 9, 8-15-95; Ord. No. 646-A, § 9, 9-1-98; Ord. No. 646-B, § 9, 6-20- 00) Cross References: Definitions generally, § 1-2. Sec. 12-32. Rules and regulations. The following regulations and restrictions are prescribed for the use of city (1) Alcoholic beverages prohibited. It shall be unlawful for any person to possess or consume any alcoholic beverage in any city park. (2) Riding or driving horses in city park. Except on designated horse trails, it shall be unlawful for any person to drive or ride a horse or horses within any city park. (3) Riding or driving off -road vehicles in city park. Except on designated off -road trails, it shall be unlawful for any person to drive or ride an off - road vehicle within any city park. For the purposes of this section, an off -road vehicle is a vehicle designed and equipped for use of any paved roadway with such definition to specifically include off -road motor bikes, go-carts, and dune buggies. ... Section 12-32(4)-(18) omitted... City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3D-3 Parks and Recreation Board Meeting Date — June 8, 2015 Page 4 of 4 C. The prohibitions contained in subsections a. and b. of this section shall not be applicable to persons acting pursuant to and with the written authorization of the director of community services or his designee. (19) Projectile devices. No person shall posses, fire, or discharge a device capable of propelling a projectile, including without limitation, any air gun, pistol, bow and arrow, cross bow, or sling shot in a public park; provided, however, the director of community services may permit the temporary occurrence of such activities in a public park for special programs and events. (20) Sale of merchandise. It shall be unlawful for any person to sell or offer for sale any food, drinks, confections, merchandise, or services in any park or playground unless such person has a written agreement or permit issued by the city permitting the sale of such items in such park or playground. This section shall have no application to sports organizations or social organizations selling items to their own members, or at functions sanctioned by the city. (21) Sound amplification. It shall be unlawful to use any type of sound amplification system in a public park without the written consent of the director of community services. (Ord. No. 646, §§ 11--21, 8-15-95; Ord. No. 646-A, §§ 10--21, 9-1-98; Ord. No. 646- (, §§ 10--21, 6-20-00; Ord. No. 827, § 1, 8-20-02) Sec. 12-33. Variances. The city manager may issue special permits or grant variances to the provisions of this ordinance. The park and recreation board will make recommendations regarding variances to the city manager. A special permit variance shall not be granted by the city manager unless a written request is submitted which demonstrates: (1) Special circumstances exist which are peculiar to the applicant's ability to utilize city parks; and (2) That use of the city park by other groups or individuals will not be adversely affected by granting the special permit variance. (Ord. No. 646, § 22, 8-15-95; Ord. No. 646-A, § 22, 9-1-98; Ord. No. 646-B, § 9, 6-0) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3D-4 All Associations Total 7000 Non-residents 6187 Residents 6000 5916 6034 w 5000 a V_ 4000 o_ 0 3000 xz 0 2000 H 1000 0 -, 2012 2013 2014 25000 19063 # Practice Field Hours N 20000 17296 1 17 # Game Field Hours UI ;: 15000 3 3 -a O 10000 5000 2949 gAR6 2443 LL 0 2012 2013 2014 All Associations Tournaments Association Year Tournamen_,jU Outside Tournaments 2012 18 4 2013 23 7 2014 20 8 Total 61 19 rOo! Average 20.33 6.33 User Fees Year .2012 User Fees $63,031.00 2013 $64,222.00 2014 $62,479.00 $189,732.00 fTotal Average $63,244.00 Variations: Overall increase in participation from 2012 to 2013 by 4.58%. Overall decrease in participation from 2013 to 2014 by 2.47%. Field usage and user fees are reflective of the fluxuations in participation. 5A - 1 Dragon Youth Baseball Association 900 777 790 812 Non-residents 800 Residents 0 700 a 'V 600 446 492 463 M a 500 c O 117 400 107 4r >_ y 300 p 200 142 142 tno W 41 E 100 Z 0 Spring 2012 Spring 2013 Spring 2014 Summer 2012 Summer 2013 Summer 2014 Fall 2012 Fall 2013 Fall 2014 180 ■ Select Non -Residents 160 153 ■ Select Residents y 126 I 135 140 L 111 120 O 120 97 O 100 £ a 80 z 60 Z ,Al ]IF 40 20 0 Spring/Summer 2012 Spring/Summer 2013 Spring/Summer 2014 Fall 2012 Fall 2013 Fall 2014 5000 g136 �p Practice Field Hours Qj to 4000 +tl Game Field Hours Ln i 30002435 7 3 2180 2135 a G 2 2000 1008 1025 1155 1000 860 502 550 sbu LL O O O 0 Spring 2012 Spring 2013 Spring 2014 Summer 2012 Summer 2013 Summer 2014 Fall 2012 Fall 2013 Fall 2014 100 80 s_ " Or E u? to 60 E I ■ Recreation 7 Z 40 ■ Select 20 0 Spring 2012 Spring 2013 Spring 2014 Summer 2012 Summer 2013 Summer 2014 Fall 2012 Fall 2013 Fall 2014 2014 Fall Participation by Age 15-18 yrs 3-4 yrs ■ 5-6 yrs ■ 7-8 yrs 13-14 yrs ■ 9-10 yrs ■ 11-12 yrs 11-12 yrs ■ 13-14 yrs N o0 9-10 yrs ■ 15-18 yrs 9 O) Q7-9 yrs - 151 5-6 yrs 3-4 yrs 40 100 120 140 160 0 20 60 80 23 5 128 12 76 1 Tournaments Year SBA Tournaments Outside Tournaments 2012 0 2013 0 2014 0 0_00 User Fees Year User Fees 2012 $20,619.00 2013 $21,582.00 2014 $21,814.00 (4r7e4 Total $64,015.00 ' Average $21,338.33 Total Participants Year Total Participants Yearly Difference 2012 2013 1,597 1,661 +64 2014 1,657 +4 Total Average 4,915 1638.33 Variations: (1) 2014 summer recreation participation decreased due to increased participation in 2014 spring/summer select. (2) 2014 fall decrease due to park construction affecting older age groups (11-18 years) (3) 2014 spring/sumer select season increase due to augmented request of participants to play in divisions of elevated competition. (4) 2013 fall select participation decreased due to elevation in fall 2013 recreation participation. (5) Fees from 2014 are slightly higher due to the increase in non-residents who pay a higher fee than residents. (6) Dragon Youth Baseball Association also noted increased Lacrosse participation as a barrier to increasing their participation. (7). Participation remains low for Summer Recreation League as participants are playing on All -Star teams. 5A-2 Dragon Youth Football Association 35 32 ■ Non-residents 30 � ■ Residents C m 25 _Q .Lj 20 L a 20 0 15 3 10 Z 5 0 Fall 2012 Fall 2013 Fall 2014 45 +# Practice Field Hours 40 40 40 �# Game Field Hours V) O 35 2 *A 30 m 25 N LL 20 O y 15 E 10 M Z 5 0 �\__O 0 0 Fall 2012 Fall 2013 Fall 2014 3.5 H ■ Number of Teams 3 N 2.5 4- O 2 1.5 -0 1 - 3 0.5 - Z 0 Fall 2012 Fall 2013 Fall 2014 2014 Fall Participation by Age 2014 Fall Participation by Gender 80% 6th Grade 73% ■ Boys ■ Girls 7% 0 60% ■ K -1st Grade 4th - Sth Grade ywo ■ 2nd - 3rd Grade 50% O 4th - 5th Grade ■ 6th Grade 40% Q 2nd - 3rd Grade 30% 27% 20% K -1st Grade 10% 0% 0 20 40 60 80 100 120 140 —in ITournaments User Fees Total Participants Year DYFA Outside Year User Fees Year Total Participants Yearly Difference 2012 0 0 2012 $735.00 2012 32 2013 0 0 2013 $0.00 2013 0 -32 2014 0 0 2014 $384.00 2014 20 +20 Total 0 0 Total $1,119.00 ' Total 52 Average 0.00 0.00 Average $373.00 Average 17.33 iariations: (1) DYF did not use City fields in Fall 2013. (2). Reporting for Age and Gender reflects Associations total participation, including individuals who do not utilize Southlake fields ind their Cheerleading program. Staff is working with the Association to make this data clearer. 5A-3 Grapevine-Southlake Soccer Association 1800 Non -Residents 1554 Residents 1600 N 1454 1385 1439 1472 1413 1400 a �"— 1200 r a 1000 c 0 m 800 v u Q) 600 400 732 v z £ 200 Z 0 Spring 2012 Spring 2013 Spring 2014 Fall 2012 Fall 2013 Fall 2014 2500 2180 2180 2180 2180 # Practice Field Hours H 1980 1980 N Game Field Hours 2000 O 2 y 1500 40 nt LA D 1000 y 549 577 LL 500 430 390 �— 312 300 0 Spring 2012 Spring 2013 Spring 2014 Fall 2012 Fall 2013 Fall 2014 180 160 LA 140 E 120 1 100 w 80 O k 146 ��f i 60 -0 40 V 1 E 20 7 Z 0 Spring 2012 Spring 2013 Spring 2014 Fall 2012 Fall 2013 Fall 2014 2014 Fall Participation by Age 2014 Fall Participation by Gender 70% 17-19 yrs 64 ■ 3-4 yrs ■ Girls ■ Boys ■ 5-6 yrs 59% 1s-16 yrs 4 ■ 7-8 yrs 60% ■ 9-10 yrs 13-14 yrs 135 ■ 11-12 yrs 50% ■ 13-14 yrs ■ 15-16 yrs 41% a)11-12 yr: 18 ■ 17 -19 yrs 40% b.0 C 4r 9-10 yrs 250 30% ho 7-8 yrs 290 20% s-6 yr: 33 7 10% 3-4 yrs 106 0% 100 150 200 250 300 350 0 So 400 - Tournamen User Fees Year GSSA Outside Year User Fees 2012 1 0 2012 $23,630.00 2013 1 0(Clem 2013 $20,540.00 2014 1 02014 $19,695.00 Total 3 0 Total $63,865.00 ' Average 1.00 0.00 Average $21,288.33 Total Participants Year Total Participants Yearly Difference 2012 2,993 2013 2,926 -67 2014 2,798 -128 Total 8,717 Average 2905.67 Variations: (1) GSSA does not use Bob Jones Soccer Fields for practices or games during the months of June and July to allow for field maintenance and annual 'rest' period for fields. (2) Fee variation for 2012 is due to collection of field maintenance fees from the Saints Soccer Club. The City collected a total of $2,715. Once this amount is subtracted from 2012 total the amount is $20,915. (3) Spring 2012 Team count was incorrect and data previously lost by Association. Staff made informed decision on the total number of teams. (4) Previous numbers reported were higher as Adults were previously included. 5A-4 Southlake Carroll Lacrosse Association 450 428 ■ on -residents 400 382 ■ Residents 366 C 350 AVA 339 >Z 'u 'Z 300 M A 250 C L 212 0) -0 200 E Z 150 100 38 50 0 T Spring 2012 Spring 2013 Spring 2014 Summer 2012 Summer 2013 Summer 2014 Fall 2012 Fall 2013 Fall 2014 1600 1480 1480 1480 1480 1400 �k Practice Field Hours tp Game Field Hours 1200 1000 u, � so 0 80 800 2 N tX0 ro 600 D :2 400 2V ii 200 172 66 60 60 0 0 0 0 0 12 12 Spring 2012 Spring 2013 Spring 2014 Summer 2012 Summer 2013 Summer 2014 Fall 2012 Fall 2013 Fall 2014 30 H Number of Teams E 25 co 20 O 15 10 E 5 Z 0 Spring 2012 Spring 2013 Spring 2014 Summer 2012 Summer 2013 Summer 2014 Fall 2012 Fall 2013 Fall 2014 2014 Fall Participation by Age 2014 Fall Participation by Gender ■ Youth ■ High School 300 High School 257 250 7-8 Grade All 200 ■ 1-2 Grac e ■ 3-4 Gra e 5-6 Grade 150 ■ 5-6 Gra a ■ 7-8 Grac a 109 ■ High School 300 �• 3-4 Grade 50 1-2 Grade 0 0% 5% 10% 15% 20% 25% 30% Girls Boys Tournaments Year SCLA Outside 2012 3 0 2013 2 0 2014 2 1 Total 7 1 Average 2.33 0.33 User Fees User Fees 2012 $6,877.00 2013 $10,185.00 2014 $7,908.00 Total $24,970.00 Average $8,323.33 Total Participants Year Total Participants Yearly Difference 2012 2013 551 810 +259 2014 822 +12 Total 2,183 Average 727.67 Jariations: (1) SCLA did not use city fields during Summer 2012 and 2013. (2) Age is reflected in percentage and not number counts as reported by other Associations. Lacrosse has igreed to change their reporting in the future to align with the other associations. (3). Diffence between gender and age reporting for High School students is being worked out with association. 5A-5 Southlake Girls Softball Association O 200 — 183 io K G 150 141 a 100 E Z 50 0 Spring 2012 Spring 2013 300 a 250 248 u N 206 w C 200 O ,_ L V M > 150 — E a� z Z 100 50 — 0 Spring/Summer 2012 Spring/Summ 2000 1530 1S30 p0 1500 M Vf 1000 -a O = y 500 ,LL 228 234 0 Spring 2012 Spring 2013 25 20 w O s_ vt 15 a, v 30 3 g Z 5 0 Spring 2012 Spring 2013 16 and Up 15-16 yrs 13-14 yrs O1 C 11-12 yrs fC 9-10 yrs Q 7-8 yrs 6-6 yrs 3-4 yrs 1530 Spring 2014 163 Fall 2012 Fall 2013 202 \+ , 765 263 181 Fall 2014 ■ Non-residents Residents Select Non -Residents Select Residents 1530 1S30 1530 # Practice Field Hours # Game Field Hours 204 192 210 213 0 0 0 ■ rig 2014 Summer 2012 Summer 2013 Summer 2014 Fall 2012 Fall 2013 Fall 2014 Spring 2014 2014 Fall Participation by Age Recreation ■ Select 22 14 Fall 2012 Fall 2013 Fa112014 0 10 20 30 Tournaments Year # of Tournaments # Outside Tournaments 2012 14 2013 20 2014 17 Total 51 Average 17.00 1.3 40 50 60 User Fees Year User Fees 2012 $11,17( 2013 $11,91! 2014 $12,67F 3-4 yrs ■ 5-6 yrs ■ 7-8 yrs ■ 9-10 yrs ■ 11-12 yrs ■ 13-14 yrs ■ 15-16 yrs 92 ■ 16 and Up 74 70 80 90 Total Participants Year Total Participants Yearly Difference 201743 20133 79090 +47 -15 'Total 2,308 Average 769. Variations: 1)Select teams only use fields for practices during the summer. Teams are typically playing in tournaments. Some tournaments are hosted by SGSA and some tournaments are in venues outside of the City. 2) Fall 2014 Select participation went down due to Recreation increasing and their allocated fields remaining the same. 100 5A-6 CITY SOUTH LA K E. 0 Monthly Construction Report Southlake Community Services June 2015 N y Project Tit Brief Status UpdateAim� Project Budget Commitments Planned Complete Date Actual Start Date Adjusted Complete Date LT a The Marq - Southlake (Phase 1) Roofing being installed and is 30% complete. Amphitheater decking 100%. $15,109,234 $14,742,178 11/01/15 08/07/13 11/01/15 Ductwork, electrical, plumbing, and sprinkler system are being installed. Interior partitions being installed. Retaining walls being installed 70% complete. Pedestrian bridge has been placed. Several delays due to weather. • Bicentennial Park (Phase 2) 60/90 field 99% complete. Miracle Field 99% complete. Concession building 95% $14,335,000 $14,274,211 09/01/14 07/01/11 07/31/15 complete. Parks Office building 99% complete. Completing punchlist items for buildings. Spray pad 90% complete. Playground entry 99% complete. Overall playground 60% complete. Exist ballfield renovations 95% complete. Pathways 95% complete. Pond 95% complete. Rain has delayed project two months. • On Track ■ Attention Needed ► Project Jeopardy ✓ Substantially Complete 5B-1 Southlake Community Services Project Status Update Manager: Tribble Report Date: 06/04/15 spry cr SOUTHLAKE 0 - - The Marq - Southlake (Phase 1) Scope/Objective: Phase 1 includes community events hall, multipurpose meeting and classrooms, senior center, and amphitheater. Phase 2 includes gymnasium, jog/walk track, weights & fitness components, indoor and outdoor performance training, indoor playground, aquatics, party rooms, multipurpose classrooms/meeting rooms, administrative offices, early learning, child watch, and locker rooms. Account Code: 211199-598801-G0002 Start Date: 08/07/13 Total Project Budget: $15,109,234 Ad'. Completion Date: 11/01/15 Total Project Commitments: $14,742,178 100% o 0 0 80% a 60% 51711% 5.2% 0 40% 0 20% 0% Design Bidding Approvals Construction Phase Total Spending UpdateStatus Scope — No issues at this time. Roofing being installed and is 30% complete. Amphitheater decking 100%. Schedule A Ductwork, electrical, plumbing, and sprinkler system are being installed. Once building envelope is complete, schedule can Interior partitions being installed. Retaining walls being installed 70% improve. complete. Pedestrian bridge has been placed. Several delays due to weather. Existing site conditions, required design changes and design clarifications Cost — have impacted costs. Several costs offset by value engineering cost savings. Change order(s) will be forthcoming. Continued weather delays potentially will also impact cost. Resources — No issues at this time. Te No issues at this time. As Planned Area of Concern Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x 5B-2 Southlake Community Services Project Status Update Manager: Kao Report Date: 06/04/15 miry 'OUTHLAKE 19 - Bicentennial Park (Phase 2) e/Objective: 7Accou Miracle field, 60/90 field, renovated shade structures, new concession, new maintenance building, new playground, boulevard connection, arkin , utilities, drains e, landsca in , and aths. nt Code: 202599-598801-P0043 Start Date: 07/01/11 Total Project Budget: $14,335,000 Ad'. Completion Date: 07/31/05 Total Project Commitments: $14,274,211 100% ° o 0 0 0 80% 0 60% a E 40% 0 0 20% 0% -] Design Bidding Approvals Construction Phase Total Spending Scope FT — No issues at this time. 60/90 field 99% complete. Miracle Field 99% complete. Concession building 95% complete. Parks Office building 99% complete. Completing punchlist Schedule A items for buildings. Spray pad 90% complete. Playground entry 99% complete. Overall playground 60% complete. Exist ballfield renovations 95% complete. Pathways 95% complete. Pond 95% complete. Rain has delayed project two months. Cost — No issues at this time. Resources — No issues at this time. Technical — No issues at this time. As Planned Area of Concern Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x 5B-3 Community Events Schedule 2015 Name of Event Hostin Or anization T e of Event Start Date End Date Times Location Explaination of Event Event Website Bicentennial Field Maintenance Period Parks Mainteance Maintenance 6/1/2015 6/11/2015 All Day Bicentennial Park Baseball Fields Bob Jones Park Softball Field Maintenace Period Parks Mainteance Maintenance 6/1/2015 6/12/2015 All Day Bob Jones Park Softball Fields BSN Photo Shoot BSN Photo Shoot 6/3/2015 6/4/2015 9am-2pm (Both Days) North Park BSN will be using North Park to do an action photo shoot for the upcoming Team Apparel and Lacrosse Equipment catalogs. www.bsnsoorts.corn North Park Field Maintenance Parks Mainteance Maintenance 6/8/2015 6/19/2015 All Day North Park Multipurpose Fields Travel Sports World Series Round Up Travel Sports Baseball Baseball Tournament 6/12/2014 6/14/2015 All Day Bicentennial Park World Series Roundup http://www.travelsportsbaseball.com/ TAAF Swim Meet City of Southlake Swim Meet 6/13/2015 6/13/2015 1:30p-?? CISD Natatorium TAAF Summer Swim Program Showcase in the Square Annual Event held in Town Square to showcase drum and bugle corps. Produced in conjunction with City, Town Square, APEX, Crossmen World Class Drum and Bugle Corps Drum and Bugle Corps 6/14/2015 6/14/2015 7:00 m -9:00 m Town Square Inland -Western and CISD http://www.visitsouthlaketexas,com/167/Showcase-in-the-Square Osteen Baseball Camp Dave/Claud Osteen Baseball Camp 6/15/2015 6/19/2015 8:OOam-Noon Bicentennial Park This baseball camp will be hosted through the Osteens in conjunction with Dragon Youth Baseball. http://www.dragonyouthbaseball.org/ Bob Jones Park Soccer Field Maintenance Period Parks Mainteance Maintenance 6/15/2015 6/27/2015 All Day Bob Jones Park Soccer Fields High School Baseball Camp DYB/High School Baseball Camp 6/22/2015 6/26/2015 B:OOam-Noon Bicentennial Park This baseball camp will be hosted bythe high school in conjunction with Dragon Youth Baseball. Travel Sports Open World Series Travel Sports Baseball Baseball Tournament 6/24/2015 6/28/2015 All Day Bicentennial Park Open World Series (Even Ages) http://www.travelsportsbaseball.com/ 2015 High Rollers: Texas Adrenaline Lacrosse Lacrosse Recruiting Event 6/25/2015 6/26/2015 8:OOam-6:OOpm (Both Days) North Park The Adrenaline High Rollers has historically attracted the top level players in the western United States to compete in an intense environment in front of D1, D2, and D3 recruiters. The event is open to all players and as many as 12 states and Canada have represented over the years. Players also get the full adrenaline treatment with unbelievable custom gear packages from generous sponsors. (75% College Placement success rate). http://adrin.com/events/2015-high-rollers-texas/ Stars and Stripes City of Southlake Special Event 7/3/2015 7/3/2015 6:00 m -11:00 m Town Square Annual Stars and Stripes Special Event http://www.visitsouthlaketexas.com/296/Stars-Stripes-2015 Dallas Cowboys Youth Camp Dallas Cowboys Football Academy Football Camp 7/7/2015 7/9/2015 9am-4pm (Both Days) North Park The Youth Summer Camps are 3-days of non -contact football skill instruction, games, contests, and player evaluation that will teach your kids to run, throw, catch, kick, block and defend just like the Pros! http://www.dallascowboys.com/content/summer-camps Travel Sports Open World Series Travel Sports Baseball Baseball Tournament 7/9/2015 7/12/2015 All Day Bicentennial Park Open World Series (Odd Ages) http://www.travelsportsbaseball.com/ TAAF Swim Meet City of Southlake Swim Meet 7/11/2015 7/11/2015 1:30p-??? CISD Natatorium TAAF Summer Swim Program http://southiakelacrosse.org/ Summer Lacrosse Clinics SCLA Lacrosse Clinic 7/14/2015 7/16/2015 5:00 m SSC SCLA Clinic - Outside of FUA terms http://southiakelacrosse.org/ Summer Lacrosse Clinics SCLA Lacrosse Clinic 7/21/2015 7/23/2015 S:OOpm SSC SCLA Clinic - Outside of FUA terms http://southiakelacrosse.org/ Summer Lacrosse Clinics SCLA Lacrosse Clinic 7/28/2015 7/30/2015 S:OOom SSC SCLA Clinic - Outside of FUA terms http://southiakelacrosse.org/ Summer Lacrosse Clinics SCLA Lacrosse Clinic 8/11/2015 8/13/2015 S:OOpm SSC SCLA Clinic - Outside of FUA terms MILE, RBI World Series MILE, Baseball/Softball Tournament 8/15/2015 8/15/2015 All Day Bob Jones/Bicentennial Bob Jones- Softball; Bicentennial 60/90 Field - Baseball CISD Cross Country Meet CISD Cross Country Meet 9/5/2015 9/5/2015 6:OOam - 2:OOpm Bob Jones Expecting over 2,300 participants for this event. http://www.netckiwanis.org/butterflyfest.html Butterfly Festival NETC Kiwanis Club Festival 9/10/2015 9/13/2015 4:00- 8:OOpm (Each Day) Rustin Pavilion Annual Event held in Town Square. http://www.pkdcure.org/connect/chapter-locations/north-texas PKD Walk Polycystic Kidney Disease (PKD) Foundation Walk 9/19/2015 9/19/2015 6:OOam-12:OOpm Rustin Pavilion Walk to raise funds for PKD. http://www.oktoberfestsouthlake.com/default.aspx Oktoberfest Southlake Chamber Festival 10/2/2015 10/4/2011 Otober 2 (5pm-11pm), October 3 Rustin Pavilion/Family Park 14th Annual Oktoberfest Celebration held over 3 days at (10am-11pm), October 4 (12pm- Southlake Town Square. Over 50,000 expected over 3 day period. 5pm) Wide range of food, beverages and booths with items for sale. Del Frisco's Run with the Troops Del Frisco's Sk Run 11/7/2015 11/7/2015 6:OOam-11:OOam Bicentennial Park Run for Troops 5C-1 6/4/2015