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2014-09-08 Parks Board PacketCITY OF SOUTHLAKE MEMORANDUM September 4, 2014 TO: Parks and Recreation Board Members FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Parks and Recreation Board Meeting — Monday, September 8, 2014 at 6:00 p.m. Please note the meeting will be held in the Town Hall Council Chambers and will begin at 6:00 p.m. Please advise staff if you will not be able to attend this meeting (Icarpenter(a).ci.southlake.tx.us or 817.748.8184). Thank you. 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Consent A. Approve minutes from the joint SPDC/Parks and Recreation Board meeting held August 12, 2014. Please make any corrections to the minutes part of the motion for consideration. B. Approve minutes from the regular Parks and Recreation Board meeting held August 12, 2014. Please make any corrections to the minutes part of the motion for consideration. C. Absence of Parks and Recreation Board Members — There is no action required by the Board at this time as all Park Board members were present at the August 12, 2014 meetings. A copy of the Attendance Report is in your packet. 3. Agenda Item No. 3. Consider A. Election of Officers — The purpose of this item is to elect from the Board a chairman, vice chairman and secretary to serve a one-year term for the Park Board. Your packet memo contains a description of the duties for each officer position. B. Recommendation to approve name for City facility currently known as Community Recreation Center (CRC) — The purpose of this item is to seek the Board's recommendation to City Council on naming of the City facility now commonly known as the Community City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — September 8, 2014 Page 2 of 3 Recreation Center. Staff, working with Willow St., the firm the City hired to assist with naming, branding and marketing the facility, reviewed and analyzed hundreds of potential names. The recommended names along with the rationale were presented for public and board feedback at a public joint City Council meeting held with several City -appointed boards and commissions on August 12, 2014. A survey asking for feedback on the recommended names was distributed at that meeting with the results of the survey showing that 70% of the respondents either strongly agreed or agreed with the following recommended names: The Marq Southlake (entire center); Legends Hall (Phase 1 events/senior building); Champions Club (Phase 2 recreation building; and Aria (amphitheater). The names are within the parameters for naming of City facilities provided in the Naming and Renaming of Park and Recreation Facilities Procedures adopted by City Council December 15, 2009. Staff will provide a presentation at the meeting. The City Council will consider the item at their September 16, 2014 meeting. 4. Agenda Item No. 4. Public Forum This is the public's opportunity to address the Board about non -agenda items. During Public Forum, the Board will not discuss or take action on any item brought up at this time. 5. Agenda Item No. 5. Discussion A. Construction Management Report -- The Community Services Department Construction Management Report is included with your packet. Please contact Director Tribble with any questions. OTHER ITEMS OF INTEREST 6. City Council Action — The following park and recreation -related action items were considered by City Council at the August 19 and September 2 meetings. • Approved SPDC matching funds request from Southlake Baseball Association for construction of batting cages for the 60/90 Field in Bicentennial Park • Approved Ordinance 1097, 2nd Reading and Public Hearing, dedicating an easement in Bicentennial Park to Oncor Electric to provide electrical service to the new park maintenance building. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — September 8, 2014 Page 3 of 3 • Approved a Facilities Utilization Agreement with Southlake Cricket Club • Approved SPDC matching funds request from Southlake Cricket Club for construction of cricket pitch at Bob Jones Park • Approved Guaranteed Maximum Price in the amount of $12,255,403 with Adolfson & Peterson Construction for Construction Manager at -Risk Services for Community Recreation Center City Council agendas are posted on the City's webpage 6pm the Friday preceding the City Council meeting. You may sign up to receive a copy of the agenda at "Notify Me" tab at.http://www.citvofsouthlake.com/1ist.aspx. As always, we appreciate your commitment and service to the City. Is] iTil 1 M77Ca STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, TX 76092 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble .ci.southlake.tx.us) Cassie Tucker, Assistant to the Director, 817-748-8036, (ctucker(a)ci.southlake.tx.us) Candice Edmondson, Deputy Director of Community Services, 817-748-8311; cedmondson(a)ci. southlake. tx. us Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184;(Caraenter6c�ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork cirY of SOUTHLAKE PARKS AND RECREATION BOARD MEETING Monday, September 8, 2014 6:00 p.m. LOCATION: Southlake Town Hall Council Chambers 1400 Main Street Southlake, Texas 76092 REGULAR AGENDA: 1. Call to order 2. Consent A. Approve minutes from the joint Southlake Parks Development Corporation and Parks and Recreation Board meeting held August 12, 2014 B. Approve minutes from the regular Parks and Recreation Board meeting held August 12, 2014 C. Absence of Parks and Recreation Board members 3. Consider A. Election of Officers B. Recommendation to approve name for City facility currently known as Community Recreation Center (CRC) 4. Public Forum (This is the Public's opportunity to address the Park Board about non -agenda items. During Public Forum, the Park Board will not discuss, consider or take action on any items presented. The Park Board respectfully asks anyone speaking during Public Forum to limit remarks to three minutes orless.) 5. Discussion A. Construction Management Report 6. Adjournment City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date —September 8, 2014 Page 2 of 2 A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, September 5, 2014 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Lori Payne, TRM Z.N. City Secretary , 3 "'10i, ***i,"0��_ If you plan to attend this public meeting df1W1`It% a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAK,E JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND RECREATION BOARD MEETING: AUGUST 12, 2014 LOCATION: DPS North Facility 100 East Dove Road, Southlake, Texas Classroom #1 SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEMBERS PRESENT: President Carolyn Morris and Board Members: Gary Fawks, Tamara McMillan, Tina Wasserman, Randy Williamson SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEMBERS ABSENT: Board Members: Laura Hill, Sherry Berman PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman, Vice -Chairman Chad Patton and Board Members: Mitch Hill, Jeff Medici, Lori Palmer, Frances Scharli, Paul Venesky PARKS AND RECREATION BOARD MEMBERS ABSENT: None STAFF PRESENT: Assistant City Manager Ben Thatcher, Director of Community Services Chris Tribble, Chief Financial Officer Sharen Jackson, Assistant to the Director of Community Services Cassie Tucker, Recreation Superintendent Steve Moore and Deputy City Secretary Traci Riggs 1. CALL TO ORDER President Morris called the Southlake Parks Development Corporation meeting to order at 7:31 p.m. Chairman Wasserman called the Parks and Recreation Board meeting to order at 7:31 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Board of Directors and are enacted with one motion. President Morris read the consent agenda items into the record. 2A. SPDC APPROVAL OF THE MINUTES FROM THE MAY 6, 2014 SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING. APPROVED A motion was made to approve the minutes from the May 6, 2014 Southlake Parks Development Corporation meeting. Joint Southlake Parks Development Corporation and Parks and Recreation Board Meeting Minutes August 12, 2014 Page 1 of 4 2A - 1 Motion: Williamson Second: McMillan Ayes: McMillan, Morris, Wasserman, Williamson Nays: None Abstain: Fawks Approved: 4-1 3. PUBLIC FORUM President Morris acknowledged the public forum. There being no one wishing to speak, President Morris moved on to item 4A. 4. CONSIDER: 4A. SPDC RECOMMENDATION ON PROPOSED FY 2015 SPDC OPERATING BUDGET. PUBLIC HEARING APPR(1VFn Director of Community Services Chris Tribble presented information on the SPDC recommendation on proposed FY 2015 SPDC operating budget; clarifying that the rose replacement program will be replacing effected rose bushes with other plant material. President Morris opened the public hearing. There being no one wishing to speak, President Morris closed the public hearing. A motion was made to approve SPDC recommendation on proposed FY 2015 SPDC Operating Budget. Motion: Williamson Second: Wasserman Ayes: Fawks, McMillan, Morris, Wasserman, Williamson Nays: None Approved: 5-0 4B. PARKS AND RECREATION BOARD RECOMMENDATION ON PROPOSED FY 2015- 2019 SPDC CAPITAL IMPROVEMENT PLAN AND FY 2015 CAPITAL BUDGET. PUBLIC HEARING Director of Community Services Chris Tribble presented information on the Parks and Recreation Board recommendation on proposed FY 2015-2019 SPDC Capital Improvement Plan and FY 2015 Capital Budget. Chief Financial Officer Sharen Jackson was present and available to answer questions from the board. Chairman Wasserman opened the public hearing. There being no one wishing to speak, Chairman Wasserman closed the public hearing. A motion was made to approve proposed FY 2015-2019 SPDC Capital Improvement Plan and FY 2015 Capital Budget. Joint Southlake Parks Development Corporation and Parks and Recreation Board Meeting Minutes August 12, 2014 Page 2 of 4 2A-2 Motion: Patton Second: Scharli Ayes: Hill, Medici, Palmer, Patton, Scharli, Wasserman Nays: None Abstain: Venesky Approved: 6-1 4C. SPDC RECOMMENDATION ON PROPOSED FY 2015-2019 SPDC CAPITAL IMPROVEMENT PLAN AND FY 2015 CAPITAL BUDGET. PUBLIC HEARING Director of Community Services Chris Tribble presented information on proposed FY 2015-2019 SPDC Capital Improvement Plan and FY 2015 Capital Budget. Chief Financial Officer Sharen Jackson was present and available to answer questions from the board. President Morris opened the public hearing, there being no one wishing to speak President Morris closed the public hearing. A motion was made to approve proposed FY 2015-2019 SPDC Capital Improvement Plan and FY 2015 Capital Budget. Motion: Fawks Second: Williamson Ayes: Fawks, McMillan, Morris, Wasserman, Williamson Nays: None Approved: 5-0 4D. PARKS AND RECREATION BOARD AND SPDC RECOMMENDATION ON THE MATCHING FUNDS REQUEST FROM THE SOUTHLAKE BASEBALL ASSOCIATION FOR CONSTRUCTION OF BATTING CAGES AT BICENTENNIAL PARK. Director of Community Services Chris Tribble presented information on the Parks and Recreation Board and SPDC recommendation Matching Funds request from the Southlake Baseball Association for construction of batting cages at Bicentennial Park. Chief Financial Officer Sharen Jackson was present and available to answer questions from the boards. A motion by Parks and Recreation Board was made to approve the recommendation on the Matching Funds request from the Southlake Baseball Association for construction of batting cages at Bicentennial Park. Motion: Hill Second: Patton Ayes: Hill, Medici, Palmer, Patton, Scharli Wasserman Nays: None Abstain: Venesky Approved: 6-1 Joint Southlake Parks Development Corporation and Parks and Recreation Board Meeting Minutes August 12, 2014 Page 3 of 4 2A-3 A motion by Southlake Parks Development Corporation was made to approve the recommendation on the Matching Funds request from the Southlake Baseball Association for construction of batting cages at Bicentennial Park. Motion: McMillan Second: Wasserman Ayes: Fawks, McMillan, Nays: None Approved: 5-0 Morris, Wasserman, Williamson Chief Financial Officer Sharen Jackson gave a Sales Tax Report Summary stating collected Year to date collected is $4.9 million in sales tax for SPDC and the collection of the May sales tax is 12.56% trending year to date 14% above what was originally budgeted for the fiscal year. 5. MEETING ADJOURNED Southlake Parks Development Corporation President Morris adjourned the meeting 8:44 p.m. Parks and Recreation Chairman Wasserman adjourned the meeting at 8:44 p.m. Carolyn Morris Southlake Parks Development Corporation President ATTEST: Traci Riggs Southlake Parks Development Corporation Liaison Deputy City Secretary Tina Wasserman Parks and Recreation Board Chairman ATTEST: Chris Tribble Parks and Recreation Board Liaison Director of Community Services Joint Southlake Parks Development Corporation and Minutes August 12, 2014 Page 4 of 4 Parks and Recreation Board Meeting 2A-4 CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: AUGUST 12, 2014 LOCATION: DPS North Facility 100 East Dove Road, Classroom #1 Southlake, Texas TIME: 7:45 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman, Vice Chairman Chad Patton and Board Members Mitch Hill, Jeff Medici, Lori Palmer, Frances Scharli and Paul Venesky PARKS AND RECREATION BOARD MEMBERS ABSENT: None STAFF PRESENT: Director of Community Services Chris Tribble, Assistant to the Director Cassie Tucker and Recreation Superintendent Steve Moore 1. CALL TO ORDER Chairman Wasserman called the meeting of the Parks and Recreation Board to order at 8:50 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Board and are enacted with one motion. Chairman Wasserman read the consent agenda items into the record. 2A. APPROVAL OF THE MINUTES FROM THE JUNE 9, 2014 PARKS AND RECREATION BOARD MEETING. There were no corrections to the June 8, 2014 Park Board meeting minutes. 2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS Park Board considered the absences of Park Board members Lori Palmer and Chad Patton from the June 9, 2014 meeting. APPROVED A motion was made to approve the Consent Agenda including approval of the minutes of the June 9, 2014 Parks Board meeting and excusing the absences of Board members Palmer and Patton. Motion: Medici Second: Scharli Ayes: Medici, Scharli and Wasserman Nays: None City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-1 Minutes of the August 12, 2014 Parks Board Meeting Page 2 of 4 Abstain: 4 (Mitch Hill and Paul Venesky not appointed; Lori Palmer and Chad Patton absent from meeting) Vote: 3-0-4 Motion Carried. 3. CONSIDER: 3A. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE CRICKET CLUB Community Services Director Chris Tribble presented the terms and requirements of the Facilities Utilization Agreement with Southlake Cricket Club for use of a section in Bob Jones Park for cricket on Sundays for a one-year term (start date TBD upon completion of the cricket pitch). Park Board discussed the item. Mr. Parvez Malik, president of the Southlake Cricket Club, was present to respond to questions from the Board. APPROVED A motion was made to recommend City Council approve the Facilities Utilization Agreement with Southlake Cricket Club. Motion: Medici Second: Scharli Ayes: Hill, Medici, Palmer, Patton, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 7-0 Motion Carried. 3B. RECOMMENDATION ON SPDC MATCHING FUNDS REQUEST FROM SOUTHLAKE CRICKET CLUB TO CONTRIBUTE TO THE CONSTRUCTION COST OF A CRICKET PITCH AT BOB JONES PARK Community Services Director Tribble presented the SPDC Matching Funds request from Southlake Cricket Club to contribute matching funds in the amount of $6,916 (or up to 50% of the total construction cost) for the construction of a cricket pitch at Bob Jones Park. The total estimated cost of the cricket pitch is $13,832 and includes construction of a concrete base and synthetic turf to match existing grade. The request meets the criteria designated within the SPDC Matching Funds Policy. Park Board discussed the item. Mr. Parvez Malik, president of the Southlake Cricket Club, was present to respond to questions from the Board. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-2 Minutes of the August 12, 2014 Parks Board Meeting Page 3 of 4 APPROVED A motion was made to recommend City Council approve the SPDC Matching Funds request from Southlake Cricket Club in the amount of $6,916, or up to 50% of the total construction cost, for the cricket pitch to be constructed at Bob Jones Park. Motion: Patton Second: Medici Ayes: Hill, Medici, Palmer, Patton, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 7-0 Motion Carried. 4. PUBLIC FORUM Chairman Wasserman opened the public forum. There being no one to speak, public forum was closed. 5. DISCUSSION: 5A. CONSTRUCTION MANAGEMENT REPORT Director Tribble presented the monthly Construction Management Report and was available to respond to questions from the Board. 5B. ELECTION OF OFFICERS Director Tribble reviewed the duties of the chairman, vice chairman and secretary officer positions for the Park Board. An agenda item will be placed on the September meeting agenda to elect officers to serve a one-year term. 6. ADJOURNEMENT APPROVED A motion was made to adjourn the meeting at 9.18 p.m. Motion: Scharli Second: Palmer Ayes: Hill, Medici, Palmer, Patton, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 7-0 Motion Carried. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-3 Minutes of the August 12, 2014 Parks Board Meeting Page 4 of 4 Tina Wasserman, Chairman Parks & Recreation Board Chris Tribble, Director Community Services Dept. An audio recording of this meeting is available upon request from the Office of City Secretary. Due to technical difficulty, a video recording of this meeting was not captured. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-4 CITY OF SOUTHLAKE MEMORANDUM September 4, 2014 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item Action Requested: No action needed at this meeting. All Park Board members were present at the August 12, 2014 meetings. Background Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004 provides a mechanism for consideration of absences of Board members from regular or special Park Board meetings. This item is listed as a standing item on meeting agendas. Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: Park Board approved the Absence Policy at the July 12, 2004 meeting. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: Attendance Log Staff Recommendation: No action required this meeting. All members were present at the August 12, 2014 meetings. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2C-1 Park and Recreation Board Attendance Report Plate Name 1113/14 2/10114 3/17114 4/14114 5/12114 6/9/14 7/14/14 8/12/14 918/14 10/13/14 11/10/14 12/8/14 Individual Attendance Rate Hrs To Date Paul Venesky �rRate oo©oaoa (includes substitutions)Meeting Attendance NNNNEME rl, Total Hirs Per Month 8/12/14 Park Park had joint meeting with SPDC at 7:15pm, followed by regular meeting at 7:45pm Average Monthly Attendance Rate 2014 88% In attendance )( Not in attendance, no substitute 1 Substitute in attendance • Vacant position _ Meeting Canceled Meeting Canceled due to no quorum Change in Representative CITY OF SOUTHLAKE MEMORANDUM September 4, 2014 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Election of Parks and Recreation Board Officers Action Requested: Election of Parks and Recreation Board chairman, vice- chairman and secretary. Background Information: The election of officers and their duties was discussed at the August 12, 2014 Park Board meeting. The purpose of today's item is to allow the Board to elect from among its members a Chair, Vice Chair and Secretary to serve until the next annual election. The current Board members are: ■ Jeff Medici — Place 1 ■ Tina Wasserman — Place 2 (current Chair) ■ Frances Scharli — Place 3 ■ Lori Palmer — Place 4 ■ Mitch Hill — Place 5 ■ Chad Patton — Place 6 (current Vice Chair) ■ Paul Venesky — Place 7 A recap of each officer's duties is listed below for your consideration. Chair • Preside at all meetings of the Board • Perform all duties incident to the office of Chair • Perform other duties as may be prescribed by the Board and the City Council City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A - 1 Parks and Recreation Board Meeting Date — September 8, 2014 Page 2of2 Vice Chair • In absence of Chair or in event Chair not able to, or refusal to act, Vice Chair shall preform duties of the Chair • Preside at Board meeting in Chair's absence • Perform other duties as prescribed Secretary • Ensure Minutes are filed with the City Secretary (Handled by Dept Secretary) • In general, shall perform all duties assigned by the Chair or the Board • In absence of Chair and V Chair, or their inability or refusal to act, shall perform duties of Chair • Secretary assists Dept Secretary by turning ON audio recorder at meeting Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: Park Board discussion August 12, 2014 Park Board recommendation September 8, 2014 Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: N/A Staff Recommendation: Park Board election of Parks and Recreation Board Chair, Vice Chair and Secretary City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A-2 CITY OF SOUTHLAKE MEMORANDUM September 4, 2014 To: Parks & Recreation Board From: Chris Tribble, Director of Community Services Subject: Recommendation to approve name for City facility currently known as Community Recreation Center (CRC) Action Requested: Park Board recommendation to City Council to approve the recommended name(s) for the City's planned new facility currently referred to as the Community Recreation Center. Background Information: With the groundbreaking ceremony for the facility scheduled for September 27, 2014, it is appropriate at this time for the Park Board to make a recommendation to the City Council on the proposed names for the facility. The City Council will consider this item at their September 16, 2014 meeting. Staff, working with Willow St., the firm the City hired to assist with naming, branding and marketing the facility, reviewed and analyzed hundreds of potential names. The recommended names along with the rationale were presented for public and board feedback at a public joint City Council meeting held with several City -appointed boards and commissions on August 12, 2014. A survey asking for feedback on the recommended names was distributed at that meeting with the results of the survey showing that 70% of the respondents either strongly agreed or agreed with the recommended names as presented (see results attached). According to Willow St. 70% approval rating is very strong in the branding industry. The recommended naming is as follows: • The Marq — Southlake (entire center) • Legends Hall (Phase 1 events/seniors building) • Champions Club (Phase 2 recreation building) • Aria (Phase 1 Amphitheater) City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3B-1 Parks and Recreation Board Meeting Date — September 8, 2014 Page 2 of 3 The names are within the parameters for naming of City facilities provided in the Naming and Renaming of Park and Recreation Facilities Procedures adopted by City Council December 15, 2009. Financial Consideration: Funding for signage is included within the project budget. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Quality Development and meets the corporate objective to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests. Citizen Input/ Board Review: Legal Review Alternatives: Supporting Documents Public/Board input opportunities were provided at the following posted meetings. August 12, 2014 Joint City Council meeting with Southlake Arts Council, Community Engagement Committee, Crime Control and Prevention District, Parks and Recreation Board, Planning and Zoning Commission, Senior Advisory Commission, and Southlake Parks Development Corporation Sept 8, 2014 Sept 16, 2014 Not applicable. Parks and Recreation Board recommendation City Council consideration Alternatives may include: ■ Recommend approval as presented ■ Not recommend approval Survey Results City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3B-2 Parks and Recreation Board Meeting Date — September 8, 2014 Page 3 of 3 Staff Recommendation: Staff recommends approval of the names for the City facility currently known as the Community Recreation Center as presented. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3B-3 8-12-2014 joint Council Meeting CRC Presentation Survey Results Total Names on Sign -In Sheet: 37 Total Survey Responses: 38* *One survey disqualified for not being Southlake resident Q2: Did you know that the Community Recreation Center is a top priority within the Southlake 2030 Master Plan? No 8% Yes 92% Value Frequency Percent Yes 33 92% No 3 8% n= 36 Q3: Do you agree that the Brand Manifesto represents the City of Southlake and its traditions? Strongly Neither Disagree Disagree nor 8% Disagree Agree 6% 0% Strongly Agree 44 % Agree 42 % Value Frequency Percent Strongly Disagree 3 8% Disagree 2 6% Neither Disagree nor Agree 0 0% Agree 15 42% Strongly Agree 16 44% n= 36 3B-4 - - - Q4: Do you like the name "The Marq" for the Community Recreation Center? Strongly Disagree d%k 5% Disagree Strongly Agree 16% 33% Neither Disagree nor Agree 8% Agree 38% Value Frequency Percent Strongly Disagree 2 5% Disagree 6 16% Neither Disagree nor Agree 3 8% Agree 14 38% Strongly Agree 12 32% n= 37 Q5: Please provide any additional comments in the space below. Don't think "Legend" is right for the senior portion. This will be a great asset for the city. The name Marq is interesting - when put into the context of Keller's Point it made more sense. I think the community center should be easily accessed via the City of Southlake website - using the word community center & Marq until the community makes the connection - that will greatly increase awareness - part of the lack of awareness is the difficulty of finding info. I'd just prefer a name that wasn't invented - a real name or word. Just feels a bit artificial. Don't hate it, just don't really like it. When "Marq" is put in Southlake font - from afar it looks like an "O" instead of a "Q" - maybe lift the squiggle up a bit above the bottom of "Q" - it does look great as is, but first glance "Maro" Icon would be better. Very important that the election be successful. Communication will be key. Which we could have it complete sooner Spend less tax money on consultants Good idea for a presentation - good to get word out - communication will be huge for this project. Marq is a bit cheesy Good job Mayor John and the team 3B-5 Like the way brand ties to all facets of the center. Well done! Not quite warmed up yet to the name, but see how they all fit. I think it looks great! Propose on the wayfinding sign it includes Marq-center or Marq-community center. Aria - amphitheater Love the name & facility plan I had no reaction to the name, but I really like the names of each part of center ie. Legends Hall, Champions Club and Aria but again The Marq does not give me any reaction at all. The name. The Marq doesn't make sense. It doesn't represent Southlake. We want a name that makes citizens feel at home and say that's a Southlake name. CITY OF SOUTHLAKE 13 Monthly Construction Report Southlake Community Services August2014 Ci O N C� O N C7 O N � O N Ci O N y Planned Actual Adjusted N M M M M M M M M 7L M V Complete Sta to 6. 4 - ; m y Project Title Co Date Da p LL Q# y p# p LL SPDC FUND • Community Recreation Center Project has been bid. Anticipate City Council approval of the GMP for CMAR $46,500,000 $1,866,375 12/31/17 08/07/13 12/31/17 Services for Phase 1 construction on 9/2/14. • Bicentennial Park Phase 2 Driveways and roadway complete. Miracle Field fencing being installed. Bleacher $13,876,363 $13,729,000 09/01/14 07/01/11 09/30/15 shade structures 40% complete. Concession building 60% complete. Parks dt Office building 35% complete. North precast concrete fence is 80% complete. Playground dragons 70% complete. Installing brick retaining walls and planters. Exist ballfield renovations 10% brickwork complete 16 • On Track ■ Attention Needed ► Project Jeopardy ✓ Substantially Complete 5A - 1