Loading...
2014-04-14 Parks Board PacketCITY OF SOUTHLAKE MEMORANDUM March 27, 2014 TO: Parks and Recreation Board Members FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Parks and Recreation Board Meeting — Monday, April 14, 2014 at 6:00 p.m. The meeting will begin at 6:00 p.m. in the Council Chambers. A light meal will be available prior to the meeting. Please advise staff if you will not be able to attend this meeting (Icarpenter(aD.ci.southlake.tx.us or 817.748.8184). Thank you. 1. Agenda Item No. 2A. Consent: Approve minutes from the regular Parks and Recreation Board meeting held March 17, 2014. Please make any corrections to the minutes part of the motion for consideration. 2. Agenda Item No. 2B. Consent: Absence of Parks and Recreation Board Members — Park Board members will consider the absence of Board members Gregg Formella and Chad Patton from the March 14, 2014 meeting. A copy of the Attendance Report is in your packet. 3. Agenda Item No. 3A. Consider: Recommendation to City Manager regarding request for variance to allow beer to be served at the Southlake Tennis Center during Charity Tennis Mixed Doubles fundraising events for 2014-2016 — The Tennis Center management company, Roxy Tennis, LLP, has submitted a request for a variance to the City's park regulations prohibiting the possession or consumption of alcohol in a City park to allow beer to be served at Southlake Tennis Center's Charity Tennis Mixed Doubles fundraising events for 2014-2016. The events are fundraisers to benefit "Supporters of SafeHaven of Tarrant County" (S.O.S.), a non-profit organization working to end domestic violence through safety, support, prevention and social change. The upcoming event to be held May 4, 2014 will include a tennis tournament followed by a barbeque dinner. The beer is being donated by a tennis supporter and will be served separate from the food at no charge to adults over 21 years old. An off -duty police officer will be on site during the event. Roxy Tennis, LLP has also listed the City as an Additional Insured in the amount of $1,000,000 on the liability insurance policy obtained when they entered into the management agreement with the City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — April 14, 2014 Page 2 of 4 City. Roxy Tennis does not need to obtain a temporary permit from TABC since alcohol will be available free to all adult guests. The variance to Southlake City Code, Article 11 that prohibits the possession or the consumption of alcoholic beverages in City parks may be granted upon request, at the discretion of the City Manager, with a recommendation from the Park Board. Previous variances to the City's park regulation to allow alcohol to be consumed at events in City parks have been recommended by the Parks Board and approved by the City Manager for Oktoberfest, Art In The Square, Naturally Sweet and Tennis Center fundraisers. Staff has reviewed the request and recommends Park Board consideration. Staff recommends that if the City Manager chooses to approve the variance request, the variance be granted for a period of three years, 2014-2016. Roxy Tennis owner, Mia Poorman, will be present at the meeting to respond to any questions. 4. Agenda Item No. 3B. Consider: Recommendation on Facilities Utilization Agreement with Southlake Cricket Club for use of cricket pitch at Bob Jones Park -- At the direction of the Park Board at the March 17 meeting, staff has prepared a Facilities Utilization Agreement (FUA) with Southlake Cricket Club, represented by Parvez Malik, for your recommendation to City Council. The proposed facilities utilization agreement (FUA) with Southlake Cricket Club is for use of a portion of Bob Jones Park for cricket for a one-year term (TBD upon completion of a cricket pitch), with a provision for one, 2- year renewal option. The FUA contains the same standard provisions and regulations as FUA's the City has in force with all other youth athletic associations. Southlake Cricket Club will pay field maintenance fees and comply with all provisions of the agreement. The Club acknowledges and understands that the field will also be used by Southlake United Cricket Association and both cricket groups agree to share and alternate utilizing the space on Sundays. Additionally, Southlake Cricket Club would like to participate in the cost to construct the pitch, which will be considered in the following agenda item. Mr. Malik will attend the meeting Monday to answer any questions. City Council will consider the proposed FUA at their May 20, 2014 meeting. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — April 14, 2014 Page 3 of 4 5. Agenda Item No. 3C. Consider: Recommendation on SPDC Matching Funds Request from Southlake Cricket Club to contribute to the construction cost of the cricket pitch at Bob Jones Park — During discussion at your March 17 meeting about a facilities utilization agreement with Southlake Cricket Club, the Club also presented their desire to participate in the cost of the construction of the cricket pitch through matching funds. The purpose of this item is to provide SPDC and City Council with the Park Board's recommendation on the SPDC Matching Funds request from Southlake Cricket Club, represented by Parvez Malik, in the amount of $3,458 cash contribution toward the construction cost of the cricket pitch at Bob Jones Park. The construction cost for the cricket project is estimated at $13,832 and includes construction of a concrete base and synthetic turf to match existing grade. Southlake Cricket Club proposes to contribute $3,458 in matching funds, which is one-fourth the total cost, with the other fourth of the cost coming from matching funds requested by Southlake United Cricket Association, to be matched with SPDC funds of $6,916. ($3,458 x 2 + $6,916 = $13,832) Staff has reviewed the request from Southlake Cricket Club and recommends approval based on the request meeting the criteria designated within the Matching Funds Policy. SPDC will consider the request on May 6, 2014 in conjunction with the matching funds request from Southlake United Cricket Association. City Council will consider the request at their May 20, 2014 meeting with the proposed FUA. A copy of the SPDC Matching Funds application is included for your review in the packet. Mr. Malik will be present at the meeting to answer any questions. 6. Agenda Item No. 4. Public Forum: This is the public's opportunity to address the Board about non -agenda items. During Public Forum, the Board will not discuss or take action on any item brought up at this time. 7. Aaenda Item No. 5A. Discussion: Southlake Youth Athletic Associations Reports — Representatives from Southlake's youth athletic associations have been invited to the meeting by the Board to present information related to their respective association. Participation statistics, by association, are included within your packet for review prior to the meeting. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — April 14, 2014 Page 4 of 4 8. Agenda Item No. 5B. Discussion: Construction Management Report -- The Community Services Department Construction Management Report is included with your packet. Please contact Director Tribble with questions. OTHER ITEMS OF INTEREST 9. City Council Action — The following park and recreation -related action items were considered by City Council at the March 18, and April 1, 2014 meetings. • Presented proclamations to two Southlake youth flag football teams, the Southlake Titans 10U and Southlake Cobras 12U, in honor of their achievement as Texas Amateur Athletic Federation Flag Football State Champions at the November 16-17, 2013 games held at North Park. City Council agendas are posted on the City's webpage 6pm the Friday preceding the City Council meeting. You may sign up to receive a copy of the agenda at "Notify Me" tab at.http://www.cityofsouthlake.com/iist.aspx. As always, we appreciate your commitment and service to the City. Chris Tribble STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, TX 76092 Chris Tribble, Director of Community Services, 817-748-8021,(ctribble(a).ci.southlake.tx.us) Cassie Holtz, Assistant to the Director, 817-748-8036, (choltz(a).ci.southlake.tx.us) Candice Edmondson, Deputy Director of Community Services, 817-748-8311; cedmondsonC@ci.south1ake.tx.us Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184;(Caraenter6c�ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING Monday, April 14, 2014 6:00 p.m. LOCATION: Southlake Town Hall — Council Chambers 1400 Main Street Southlake, Texas REGULAR AGENDA: 1. Call to order 2. Consent: A. Approve minutes from the regular Parks and Recreation Board meeting held March 17, 2014 B. Absence of Parks and Recreation Board members 3. Consider: A. Recommendation to City Manager regarding request for variance to allow beer to be served at the Southlake Tennis Center during the Charity Tennis Mixed Doubles fundraising events for 2014-2016 B. Recommendation on Facilities Utilization Agreement with Southlake Cricket Club C. Recommendation on SPDC Matching Funds request from Southlake Cricket Club to contribute to the construction cost of a cricket pitch at Bob Jones Park 4. Public Forum (This is the Public's opportunity to address the Park Board about non -agenda items. During Public Forum, the Park Board will not discuss, consider or take action on any items presented. The Park Board respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 5. Discussion: A. Southlake Youth Athletic Associations Report B. Construction Management Report City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — April 14, 2014 Page 2 of 2 6. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, April 11, 2014 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: March 17, 2014 LOCATION: Southlake Town Hall — City Council Chambers 1400 Main Street Southlake, Texas TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman, Secretary Sherry Berman and Board Members Lori Palmer, Jeff Medici and Frances Scharli PARKS AND RECREATION BOARD MEMBERS ABSENT: Vice Chairman Chad Patton and Gregg Formella STAFF PRESENT: Director Chris Tribble, Deputy Director Candice Edmondson, Recreation Superintendent Steve Moore and Assistant City Manager Ben Thatcher 1. CALL TO ORDER Chair Wasserman called the meeting of the Parks and Recreation Board to order at 6:06 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Board and are enacted with one motion. Chairman Wasserman read the consent agenda items into the record. 2A. APPROVAL OF THE MINUTES FROM THE FEBRUARY 10, 2014 PARKS AND RECREATION BOARD MEETING. There were no corrections to the meeting minutes. 2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS There were no absences to consider for this meeting as all members were present at the February 10, 2014 meeting. A copy of the Attendance Report was distributed in the meeting packets. APPROVED A motion was made to approve the Consent Agenda including the minutes from the February 10, 2014 minutes, as presented. Motion: Scharli Second: Palmer Ayes: Berman, Medici, Palmer, Scharli and Wasserman Nays: None Abstain: None City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A - 1 Minutes of the March 17, 2014 Parks Board Meeting Page 2 of 4 Vote: 5-0 Motion Carried. 3. DISCUSSION: 3A. 2013 CITIZEN SATISFACTION SURVEY Assistant City Manager Ben Thatcher presented an update on the 2013 Citizen Satisfaction Survey and responded to questions during the discussion. The Park Board offered suggestions to improve City communications such as: 1) that City's public service announcements include landmarks (such as a cross street or adjacent business name); 2) communicate road medians on Southlake Boulevard were TxDOT requirement; and 3) provide etiquette instructions for making U-turns. Results of the Survey are available at www.CityofSouthiake.com/CitizenSurvey. Park Board requested a copy of Assistant City Manager Thatcher's presentation. 3B. REQUEST FOR USE OF PLANNED CRICKET PITCH AT BOB JONES PARK Community Services Director Chris Tribble introduced the cricket request for discussion and provided background information. Parvez Malik, 925 Randol Mill Avenue, Southlake, representative of the Southlake Cricket Club, presented the request to use the cricket pitch at Bob Jones Park. Southlake Cricket Club requests use of the same field space requested by Southlake United Cricket Association and used by the soccer association at Bob Jones Park Field #1. Both cricket groups agree to share the pitch on Sundays. Southlake Cricket Club also offered to share in the cost of the construction of the cricket pitch that is required to accommodate cricket on the existing athletic fields. Southlake Cricket Club rosters were distributed for the Board's review. The Park Board discussed this item. A facilities utilization agreement and matching funds request will be presented for Park Board consideration at a future meeting. 3C. PARKS & RECREATION AND SOUTHLAKE TENNIS CENTER REPORT Community Services Director Tribble presented an overview of achievements and participation statistics for parks and recreation programs, events and services offered by the Department and answered questions. Director Tribble presented an overview of classes, activities and special events (ie. tournaments and charity events) offered at the Southlake Tennis Center and answered questions. The Board suggested future reports include resident and non-resident status for teams and individuals participating in the Tennis Center as well as youth athletic sports programs. Also suggested was the possible use of iPads or other technology to help City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-2 Minutes of the March 17, 2014 Parks Board Meeting Page 3 of 4 solicit customer satisfaction. Customized comment cards for STC, BJNCP, athletic program and recreation programs are also being developed. Item 5A was considered next on the agenda. 5. CONSIDER: 5A. RECOMMENDATION ON SPDC MATCHING FUNDS REQUEST FROM THE MIRACLE LEAGUE OF SOUTHLAKE TO CONTRIBUTE TO THE CONSTRUCTION COST OF THE TEXAS RANGERS MIRACLE LEAGUE FIELD AT BICENTENNIAL PARK Director Tribble presented the matching funds request from the The Miracle League of Southlake (MLS) in the amount of $1,661.60 cash contribution toward the construction cost of the Texas Rangers Miracle League Field at Bicentennial Park. The total construction cost for the field is estimated to be approximately $485,000. MLS has previously requested SPDC matching funds of $10,250 in April 2013 and $50,000 in September 2012 for the field. SPDC will consider the request on April 1, 2014 and City Council will consider it on April 15, 2014. The Board discussed this request. Mike Mills, 1528 Main Street, Southlake, representing The Miracle League of Southlake, spoke about anticipated participation numbers for the first season of the Miracle League Field games and about the donations MLS has received from individuals. APPROVED A motion was made to recommend approval of the matching funds request from The Miracle League of Southlake in the amount of $1,661.60 for the Texas Rangers Miracle League Field at Bicentennial Park. Motion: Berman Second: Medici Ayes: Berman, Medici, Palmer, Scharli and Wasserman Nays: None Abstain: None Vote: 5-0 Motion Carried. The Board resumed consideration of agenda items in order. 3D. CONSTRUCTION MANAGEMENT REPORT Director Tribble presented the monthly Construction Management Report and responded to questions from the Board regarding the pond in Bicentennial Park during construction of Phase II improvements. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-3 Minutes of the March 17, 2014 Parks Board Meeting Page 4 of 4 4. PUBLIC FORUM Chair Wasserman opened the public forum and asked for anyone wishing to speak to come forward. There being no one wishing to speak, public forum was closed. Park Board member Medici left the meeting at this time 6. ADJOURNEMENT APPROVED A motion was made to adjourn the meeting at 6:49 p.m. Motion: Scharli Second: Palmer Ayes: Berman, Palmer, Scharli and Wasserman Nays: None Abstain: None Vote: 4-0 Motion Carried. Tina Wasserman, Chair Parks & Recreation Board Chris Tribble, Director Community Services Dept. An audio recording of this meeting is available upon request from the Office of City Secretary. Due to technical difficulty, a video recording of this meeting was not captured. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-4 CITY OF SOUTHLAKE MEMORANDUM March 27, 2014 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item Action Requested: Park Board members consideration of the absence of Board members Gregg Formella and Chad Patton from the March 17, 2014 Park Board meeting. Background Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004 provides a mechanism for consideration of absences of Board members from regular or special Park Board meetings. This item is listed as a standing item on meeting agendas. Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: Park Board approved the Absence Policy at the July 12, 2004 meeting. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: Attendance Log Staff Recommendation: Park Board excuse the absence of Board members Gregg Formella and Chad Patton from the March 17, 2014 Park Board meeting. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-1 Park and Recreation Board Attendance Report Place Name 1/13114 2/10114 3/17/14 4/14/14 5/12/14 6/9/14 7/14/14 8/11/14 918114 10/13/14 11/10/14 12/8/14 Individual Attendance Rate Hrs To Date ©Sacra____-_----- t t ohaa©������������® Gregg Rate (includes substitutions)Meeting Attendance tr•, tt', , Average Monthly Attendance Rate 2014 90% In attendance X Not in attendance, no substitute 1 Substitute in attendance • Vacant position _ Meeting Canceled Meeting Canceled due to no quorum Change in Representative �Um CITY OF SOUTHLAKE MEMORANDUM March 27, 2014 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation to City Manager regarding request for variance to allow beer to be served at the Southlake Tennis Center during the Charity Tennis Mixed Doubles fundraising events for 2014-2016 Action Requested: Parks Board recommendation to City Manager regarding a request from the tennis center management company, Roxy Tennis LLP, for a variance to the City's regulations prohibiting the possession or consumption of alcoholic beverages on City property, to allow beer to be served at the Southlake Tennis Center during the fundraising events, Charity Tennis Mixed Doubles, for 2014-2016 Background Information: Roxy Tennis, LLP is hosting an upcoming fundraising event, Charity Tennis Mixed Doubles, on May 4, 2014, 1-5:00 p.m. at the Southlake Tennis Center. This event is a fundraiser to benefit "Supporters of SafeHaven of Tarrant County" (S.O.S.) a non-profit organization working to end domestic violence through safety, support, prevention and social change. Funds will be used to support SafeHaven outreach programs, advocacy activities and education programs. The fundraising event to be held on May 4, 2014 will include a tennis tournament followed by a barbeque dinner. Beer is being donated by a local tennis supporter and will be served to adults over 21 years old, separate from the food at no charge. Roxy Tennis will comply with all TABC regulations and does not need to obtain a temporary permit from TABC since beer will be available free to all adult guests. An off -duty police officer has been hired for the duration of the event to encourage a safe and enjoyable atmosphere for all participants. About 50 people are anticipated to attend the event and there are ample parking spaces to accommodate the attendance at the Center. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A - 1 Parks and Recreation Board Meeting Date — April 14, 2014 Page 2of9 The variance to Southlake City Code, Article 11 that prohibits the possession or the consumption of alcoholic beverages in City parks may be granted upon request, at the discretion of the City Manager, with a recommendation from the Park Board. Approval of the variance request also requires Roxy Tennis to list the City as an Additional Insured on a liability insurance policy in the amount of $1,000,000 during the event. This provision has been met by the insurance coverage already secured as a condition of the tennis center management agreement. In previous years, the City Manager has approved variances to allow alcohol at similar events held at Town Hall, the Nature Center and the Tennis Center. Staff recommends that if the City Manager chooses to approve the variance request, the variance be granted for a period of three years, 2014-2016. Financial Consideration: There is no direct financial impact resulting from this request. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Partnerships and Volunteerism and meets the corporate objectives to Promote Opportunities for Partnerships and Volunteer Involvement. Citizen Input/ Board Review: Parks Board will consider at the April 14, 2014 meeting. The City Manager will consider following the Parks Board meeting. Legal Review: City Attorney's reviewed the City Code and confirmed the variance process requirements. Alternatives: Alternatives may include: • Parks Board recommendation to the City Manager to grant the proposed variance • Parks Board recommendation to the City Manager to deny the proposed variance City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A-2 Parks and Recreation Board Meeting Date — April 14, 2014 Page 3of9 Supporting Documents: (A) Written (email) request for variance from Roxy Tennis (B) Fundraising Form (C) Off -duty Police Officer Work Assignment (D) Proof of Insurance (E) Section 12, Article II of the Southlake City Code pertaining to Alcohol (F) Requirement List for Roxy Tennis LLP Staff Recommendation: Parks Board recommendation to City Manager to approve the request for variance to City regulations prohibiting possession and consumption of alcoholic beverages on City property, and to permit beer to be served at the Southlake Tennis Center fundraising events, Charity Tennis Mixed Doubles, for 2014- 2016 APPROVAL: City Manager Signature Date City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A-3 On Fri, Mar 21, 2014 at 1:24 PM, Mia Gordon-Poorman <miaksouthlaketennis.com> wrote: Hi Linda: hope that things are going great with you! It is time for us to request a variance again for our tennis benefit. We are requesting a variance to the City's Park Use Policy to allow beer to be served (not sold) at the Southlake Tennis Center on Sunday, May 4, 2014 (Ipm-5pm) during the Charity Tennis Mixed Doubles event to benefit Supporters of SafeHaven of Tarrant County (S.O.S.). Funds will be used to support SafeHaven outreach programs, advocacy activities and education programs. The event will include a tennis tournament, followed by a barbeque dinner. Beer will be donated by a tennis supporter and will be served separate from the food at no charge only to adults over 21 years old. An off -duty police office will be hired to be on site during the event. About 50 people are anticipated to attend the event and there is ample parking spaces to accommodate them. The City of Southlake is named as an Additional Insured on the current insurance coverage provided with the management contract. Thanks so much for your help! Mia 3A-4 Community Services Department Facility Reservation and Fundraising Form Please Note: All reservations are taken on a first -come, first -served basis. Rental Fee and Security Deposit (if necessary) are due prior to reservation c^nfirmahon. Bicentennial Park ❑ Adventure Alley Pavilion 0 Liberty Garden Pavilion ❑The Lodge IX Southlake Tennis Center Bob Jones Park Fishing Pier Pavilion ❑ Bob Jones Nature Center ❑ Nature Center Pavilion Person Responsible: Mia Gordon-Poorman Cell Phone Number: 214394-6293 Address: 220 Canyon Lake Dr. CONTACT INFORMATION Other tin Pavilion at Town Square []Lonesome Dove Pavilion ❑ Liberty Park at Sheltonwood Pavilion ❑ Royal and Annie Smith Park Pavilion ❑ Senior Center Phone Number. 817-421-5605 E-Mail Address: mia@southlaketennis.com City Southlake State TX Zip 76092 Alternative Adult Contact: Name: Stephen Poorman - _ Phone Number: 817-690-6284 EVENT INFORMATION Requested Date: 05/04/14 From: 12 noon AM/PM To: 6:00 PM AMIPM Type of event/meetinglactivity: SOS Mixed Doubles Tennis Benefit Detailed Information about the event, Including planned activities or any equipment/special needs: Charity fund raiser for SafeHaven, two local women's shelters We plan to run a tennis tournament and serve 138Q and beer to the participants. Number of participants expected to attend: 60 Organization Represented: Supporters of SafeHaven Non -Profit: Yes Yes No Is this event a fundraiser? Yes YES No Note. Must provide at least two (2) months natice If�E5, please answer the following. Does your organization maintain a Southlake Mailing address or PO Box? Yes No NO Do a majority of your members including officers, nWde in Southlakere Yes No NO Will your avant cause any impact on City Staff or City resources? ,- r5f . No NO Is your group willing to indemnify and bold hem ikm the City of Southlakel Yes YES No Does vour organization deny liability insurance"' Yes-- No Amount $ $1 rrallon Estimated space requirements for this event entire terays center Estimated parking requirements parking at tha tennis writer Number of planned participants 60 _ An estimated turnover time among partimpants starts at 1 00, ends at 6 00 pm provide, on an addlNonal piece of paper, the saftated time and resources the 3A-5 RULES P_ARKAFip ftwigN RULES: Please thoroughly read through the park rules printed on the previous page. By signing below, you are stating that you understand the rules and regulations pertaining to Southlake park faclttiea and their proper use. Furthermore, you fully agree to abide by and uphold these rules throughout your reservation and leave the facility In the same condition in which you found iL Failure to abide by these rules may result in forfeiture of security deposit and denial of future use of City of Southlake facilities, Signature of Applicant. Mia Gordon-Poorman THE LoDoiEMENIOR CENTERMOB JONES NATURE CENTER Data 03rW14 1, take full responsibility for use of the building. ! do understand there Is a dean up deposit that will only be refunded after the keylfob/proxy card has been returned and a walk-through of the building has been made by City Personnel. i further understand that the deposit wiil be cashed and I will be refunded by mail within two to three weeks after the rental date. i have been given a copy of the rules and regulations of Park facilities. I fully understand and agree to these conditions. CmcK Lin Fog THE LoDGMENIOR • Return tables, chairs, and any additional equipment to original location • Collect all trash and dispose In dumpster located In the parking lot • Turn off all lights and fans Return thermostat to reasonable setting • Set alarm and lock all doors Lodge and Bob Jones Nature Center Key - place key In drop -box at front of Community Center • Senior Center Key — please return to the Senior Center Signature of Applicant: Mia Gordon-Poorman M ; — .-- FUNDRAI ima EVENTS: Date 03/24/14 With submittal of this application, the petitioner agrees to indemnify and hold harmless the City of Southlake, its officers, agents, servants, and employees, from and against any and all claims or suits for bodily Injury, Illness, death, personal injury or property damage (including, without limitation, reasonable fees and expense of attorney, expert witnesses and other consultants) arising out of any negligent act or omission committed of the petitioner, its officers, employees, and agents, in connection with the activities conducted under this agreement. This Indemnification shall specMcalty include any claims arising from the negligence of the city, its agents, officials, and employees. The petitioner at its own expenses, shall obtain and keep In force during the term of the event public liability insurance as will protect the petitioner and the City from all claims for damages to property and person, and such insurance policy shall carry the City of Southlake as an additional insured. iN THE EVENT OF AN EMIMMENCY, CONTACT D.P.S. AT BIT -gam or M Upon approval, this petition entities the scheduled user to full use of the requested facilities herein. This reservation fakes priority over any first -come users or non -reserved parties. Signature of Applicant: Mls Gordon-Poorman FOR OFFICE USE ONLY: Date Approved: T 1144 Approved by: Amount Refunded: Date: Processed by: Date 0=4114 Rental Fee: $ Deposit: $ Date of Payment. Check Cash Credit 3A-6 Attachment C Southlake Department of Public Safety Off -Duty Officer Request Form Southlake DIPS 2100 W. Southlake Blvd Southlake, TX 76092 Off -Duty Contact: Corporal Mike Bedrich Phone: 817-748-8137 m bedrich@ci.southla ke.tx.us Officer Roderick Page 1317-748-8281 rpage@ci.southlake.tK.us After Hours Number: Dispatch @ 817-743-4522 Fax: 817-748-8158 DPS USE ONLY job #_ Date Rec. Initial Cancelled? If so, when? Southlake Department of Public Safety Request for Off -Duty Services Date of Request: Company Name / Individual Requesting: .Sl��a EGG T�:f'►Yt �S �L>�� Mailing Address: _ L/ �D G(J•--- Contact Person: _ IP LA" 0rdr),- Phone: ?t 7 - 5(o105� — Fax: Vl 7 - 7�12-- Email: Via- 1�t2. 2L5. �5m — REQUEST Name of Event: Location of Event: STG Date of Event: —_^— Times of Event: Number of Officers Requested: — Additional Details: _ 41P Will 9- 60AVtI�4} ekE A-- — I agree to pay the officer / s providing the requested service within 10 business days from the date of service. I understand that I may pay the officer at the time of service, either by cash or check. or forward payment to the officer / s within 10 business days. I understand that failure to cancel the job at least two hours prior to the event will result in me / my company being charged the offi- cer's two hour minimum. I further understand that officers reserve the right to deny future requests for off -duty services if payments are not made within the designated time. The cutr�reent� off -duty rate is $32.50 per hour with a two hour minimum. Signature: 3A-7 Attachment C Southlake Department of Public Safety Off -Duty Work Agreement The City of Southlake is pleased to offer opportunities to its police officers for off -duty assignments.. However, the City must ensure that your business will agree to certain conditions before it will allow the placement of off -duty officers. These conditions are as follows: Members of the Southlake Police Department are prohibited from accepting off -duty assignments wherein the actual or potential use of law enforcement powers or other public safety related authority is anticipated unless such assignments are scheduled through the Southlake Department of Public Safety. Therefore, all requests for officers to work such off -duty assignments must be made through the Southlake Department of Public Safety by contacting Michael Bedrich at 8171748-8137. Any arrangements made with any individual officer will not be honored. Police Officers assigned to work off -duty assignments wherein the actual or potential use of law enforcement powers or other public safety related authority is anticipated will be paid by your business thirty-two dollars and fifty cents ($32.50) per hour for every hour worked by the officer. The checks should be made payable to the individual officer(s) and forwarded to the Southlake Department of Public Safety no later than ten days following the date the off -duty assignment is performed. The Southlake Department of Public Safety will forward the checks to the individual officer(s). The Department of Public Safety believes that compliance with these conditions is necessary not only for the benefit of its officers, but also for the benefit of the public as whole. Therefore, if your business is unable or unwilling to comply with these conditions, the Southlake Department of Public Safety may not elect to authorize its officers to work off -duty assignments for you. Your signature below signifies that you have read this agreement and agree to comply with the conditions set forth herein for the placement of off -duty police officers. I have read the conditions set forth in this agreement for placement of off -duty police officers and agree that _ (Insert as appropriate I/my business) will comply with them. I understand that failure to comply with these conditions may result in the refusal by the Southlake Department of Public Safety to authorize its officers to accept off -duty assignments _ (Insert as appropriate 1/my business) offer(s). Printed Name MICL GW _t io , Poyt-ma+-) Date 3-.2- Lt -/'f Title G-Tn - _s 7 r_ Signature ACORN® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 3/27/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER CONTACT NAME: Swingle, Collins &Associates 13760 Noel Road, Suite 600 Dallas TX 75240 A/CONNo Ext :972-387-3000 NC No :972-387-3808 E-MAIL ESS: ADDRSerVIC2S swin lecollins.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA:CIncinnatl Indemnity Company 3280 INSURED 12224 INSURER B : INSURER C : Roxy Tennis, LLC Southlake Tennis Center 450 W Southlake Blvd. INSURER D : Southlake TX 76092 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 1724974079 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF MMIDD/YYYY POLICY EXP MM/DD/YYYY LIMITS A GENERAL LIABILITY RAC0007648 /30/2013 /30/2014 EACHOCCURRFNCE $1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE ( RENTED PREMISESS Ea occurrence) $500,000 CLAIMS -MADE 5v7 OCCUR MED EXP (Any one person) $10,000 PERSONAL &ADV INJURY $1,000,000 $2,000,000 GENERAL AGGREGATE GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $2,000,000 POLICY PRO- LOC JECT $ A AUTOMOBILE LIABILITY RAC0007648 /30/2013 /30/2014 ECOMBINED a BINEDtSINGLE LIMIT $1,000,000 BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ X PROPERTY DAMAGE Peraccident $ NON -OWNED HIRED AUTOS X AUTOS A X UMBRELLA LIAB X OCCUR RAC0007648 /30/2013 /30/2014 EACH OCCURRENCE $1,000,000 AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY Y / N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? ❑ N I A E.L. DISEASE - EA EMPLOYEE $ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Professional Liability RAC0007648 /30/2013 /30/2014 Occurrence 1,000,000 Aggregate 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Certificate Holder is included as Additional Insured as respects General Liability as required by written contract. Waiver of Subrogation applies as respects General Liability as required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Director of Community Services, City of Southlake ACCORDANCE WITH THE POLICY PROVISIONS. 1400 Main Street Suite 210 Southlake TX 76092 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and Id11cNre`r(9istered marks of ACORD Parks and Recreation Board Meeting Date — April 14, 2014 Page 7of9 Article II of the Southlake City Code ARTICLE II. CITY PARKS Sec. 12-31. Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Alcoholic beverage shall be defined to include any alcohol and any beverage containing more than one-half of one percent of alcohol by volume which is capable of use for beverage, either alone or when diluted. City park shall be defined to be any park, playground or recreational area owned, leased, operated or under the control of the city. This definition shall include any athletic field, swimming pool, gymnasium, tennis court, and other similar facility owned by the Carroll Independent School District and specified in the joint -use agreement between Carroll Independent School District and the city. (Ord. No. 646, § 9, 8-15-95; Ord. No. 646-A, § 9, 9-1-98; Ord. No. 646-B, § 9, 6-20- 00) Cross References: Definitions generally, § 1-2. Sec. 12-32. Rules and regulations. parks: The following regulations and restrictions are prescribed for the use of city (1) Alcoholic beverages prohibited. It shall be unlawful for any person to possess or consume any alcoholic beverage in any city park. (2) Riding or driving horses in city park. Except on designated horse trails, it shall be unlawful for any person to drive or ride a horse or horses within any city park. (3) Riding or driving off -road vehicles in city park. Except on designated off -road trails, it shall be unlawful for any person to drive or ride an off - road vehicle within any city park. For the purposes of this section, an off -road vehicle is a vehicle designed and equipped for use of any paved roadway with such definition to specifically include off -road motor bikes, go-carts, and dune buggies. ... Section 12-32(4)-(18) omitted... City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A - 10 Parks and Recreation Board Meeting Date — April 14, 2014 Page 8of9 C. The prohibitions contained in subsections a. and b. of this section shall not be applicable to persons acting pursuant to and with the written authorization of the director of community services or his designee. (19) Projectile devices. No person shall posses, fire, or discharge a device capable of propelling a projectile, including without limitation, any air gun, pistol, bow and arrow, cross bow, or sling shot in a public park; provided, however, the director of community services may permit the temporary occurrence of such activities in a public park for special programs and events. (20) Sale of merchandise. It shall be unlawful for any person to sell or offer for sale any food, drinks, confections, merchandise, or services in any park or playground unless such person has a written agreement or permit issued by the city permitting the sale of such items in such park or playground. This section shall have no application to sports organizations or social organizations selling items to their own members, or at functions sanctioned by the city. (21) Sound amplification. It shall be unlawful to use any type of sound amplification system in a public park without the written consent of the director of community services. (Ord. No. 646, §§ 11--21, 8-15-95; Ord. No. 646-A, §§ 10--21, 9-1-98; Ord. No. 646- (, §§ 10--21, 6-20-00; Ord. No. 827, § 1, 8-20-02) Sec. 12-33. Variances. The city manager may issue special permits or grant variances to the provisions of this ordinance. The park and recreation board will make recommendations regarding variances to the city manager. A special permit variance shall not be granted by the city manager unless a written request is submitted which demonstrates: (1) Special circumstances exist which are peculiar to the applicant's ability to utilize city parks; and (2) That use of the city park by other groups or individuals will not be adversely affected by granting the special permit variance. (Ord. No. 646, § 22, 8-15-95; Ord. No. 646-A, § 22, 9-1-98; Ord. No. 646-B, § 9, 6- 20-00) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A - 11 Parks and Recreation Board Meeting Date — April 14, 2014 Page 9of9 Roxy Tennis LLP Requirements to Serve Alcohol at Charity Tennis Mixed Doubles Fundraising Event May 4, 2014 at Southlake Tennis Center 1. Obtain variance to park regulation prohibiting alcohol in City parks. Parks Board recommendation and City Manager approval required. (Park Board recommendation 4114114) 2. Roxy Tennis LLP must name City as an Additional Insured at $1,000,000 for the period of the event (on file) 3. Roxy Tennis LLP does not need a temporary permit from TABC if alcoholic beverages will not be sold at event and alcoholic beverages will be offered to all guests. 4. Roxy Tennis LLP to hire an off -duty police officer to monitor use of alcohol during event to ensure safe and enjoyable atmosphere for all park users (contract w/DPS in place) City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A - 12 CITY OF SOUTHLAKE MEMORANDUM March 27, 2014 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation on Facilities Utilization Agreement with Southlake Cricket Club Action Requested: Park Board recommendation to City Council on Facilities Utilization Agreement (FUA) with Southlake Cricket Club for field usage of cricket pitch at Bob Jones Park Background Information: At the direction of the Park Board at the March 17 meeting, the Facilities Utilization Agreement (FUA) with Southlake Cricket Club, represented by Parvez Malik, is presented for your recommendation to City Council. The proposed FUA with Southlake Cricket Club is for use of the same field space in Bob Jones Park requested by Southlake United Cricket Club and used by the soccer association, which was approved by Park Board January 13, 2014 contingent upon approval of a matching funds request. Southlake Cricket Club and Southlake United Cricket Association have indicated their agreement to share and alternate utilizing the space on Sundays. The proposed facilities utilization agreement with Southlake Cricket Club for use of a portion of Bob Jones Park for cricket is for a one-year term (TBD upon completion of a cricket pitch), with a provision for one, 2-year renewal option. The FUA contains the same standard provisions and regulations as FUA's the City has in force with all other youth athletic associations. Southlake Cricket Club will pay field maintenance fees and comply with all provisions of the agreement. Specific to this FUA is Section 8, Field Usage, which in includes in addition to the usual field provisions found in the City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3B-1 Parks and Recreation Board Meeting Date — April 14, 2014 Page 2of3 other athletic association's agreements, the cricket club's responsibility for removing the goals before using the field to play cricket and for re -anchoring the goals upon completion and restoring the field back to soccer use. Additionally, Southlake Cricket Club has agreed to participate in the cost to construct the pitch, which will be considered in the following agenda item. City Council will consider the proposed FUA at their May 20, 2014 meeting. A copy of the proposed FUA with Southlake Cricket Club is attached to the memo. Financial Considerations: The Club will pay field maintenance fees, as per the table below, to assist the City with offsetting a portion of the maintenance and operations costs. Association Season Maintenance Maintenance Season Season Fees Fees Length Months (Residents) (Non - Residents) Southlake $24 per United Year-round player, per $34 per player, February Cricket Recreational season perseason November Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objective to Collaborate with Select Partners to Implement Service Solutions. Citizen Input/ Board Review: Parks and Recreation Board discussion March 17, 2014 Parks and Recreation recommendation April 14, 2014 City Council consideration of FUA May 20, 2014 Legal Review: None City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3B-2 Parks and Recreation Board Meeting Date — April 14, 2014 Page 3of3 Alternatives: Alternatives may include: ■ Approve as presented ■ Approve with input as desired ■ Deny approval Supporting Documents: Supporting document includes the following items: Proposed Facilities Utilization Agreement with Southlake Cricket Club Staff Recommendation: Park Board recommendation to City Council on the proposed Facilities Utilization Agreement with Southlake Cricket Club, represented by Parvez Malik City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3B-3 CITY OF SOUTHLAKE PARKS FACILITIES UTILIZATION AGREEMENT THE STATE OF TEXAS $ COUNTY OF TARRANT $ The parties to this Agreement are the City of Southlake, Texas, herein called "CITY," and the Southlake Cricket Club, herein called "CLUB." FOR AND IN CONSIDERATION of the mutual undertakings herein set out, the parties agree as follows: SECTION 1 SCOPE OF SERVICES A. The CLUB shall provide the services as outlined in the attached Appendix, Section A. B. The CITY shall provide the services as outlined in the attached Appendix, Section A. SECTION 2 TERMS OF AGREEMENT The CLUB and CITY will abide by the terms of the Agreement as outlined in the attached Appendix, Section B. SECTION 3 USE OF PREMISES The CLUB shall not assign this lease nor shall it sublease or rent out any property of the CITY. Only the CITY may rent CITY property. All inquiries into field rentals should be directed to the CITY, specifically, the Department of Community Services, at (817) 748- 8019. Due to the necessity of inter -league play in order to complete some leagues, the CLUB shall ensure to have a CLUB team scheduled for each game played on the Southlake field. The CLUB shall not engage in any business on Premises or do anything in connection therewith which shall be in violation of any existing state or federal law or municipal ordinances, or use the same in such manner as to constitute a nuisance. SECTION 4 OFFICERS AND BOARD MEMBERS The CLUB shall submit to the CITY the names, addresses, e-mail addresses and phone numbers of all officers and board members within two (2) weeks after election or appointment. SECTION 5 FIELD MANAGERS The CLUB shall furnish the CITY the name, telephone numbers and e-mail address of the one (1) person designated as the CLUB'S field manager. It shall be the responsibility of the field manager to submit all game and make-up game schedules to the CITY as per Section 6. It shall also be the responsibility of the field manager to meet with and discuss field playability as needed with a CITY representative. SECTION 6 ROSTERS AND SCHEDULES The CLUB shall furnish to the CITY, rosters of all participants (listing where participants domicile) prior to beginning play each calendar year. The CLUB shall also furnish to the CITY, rosters of all participants (listing where participants domicile) within two (2) weeks after the last season game each calendar year. The CLUB shall furnish to the CITY the full schedule (dates and game times) for each season at least two (2) weeks prior to beginning play each calendar year. SECTION 7 FIELD MAINTENANCE FEES The CLUB agrees to pay the CITY a resident field maintenance fee of $24.00 per resident player per calendar year, and a non-resident field maintenance fee of $34.00 per non-resident player per calendar year within two (2) weeks after the last season game each calendar year to cover the costs of maintaining the fields in playing condition. The CLUB also agrees to pay for any additional materials that the CLUB uses above and beyond what the CITY has allocated for the purchase of these materials to support the program. SECTION 8 FIELD USAGE Games will be played on Sundays only. The CLUB agrees that it shall not begin field usage before 9:00 a.m. on Sundays, and shall cease field usage prior to dawn. No 3B-5 lights will be available for games. The CITY reserves the right to utilize the facilities when games are not scheduled. If facility is abandoned, the Agreement is terminated. The CLUB, shall have use of the CITY facilities pursuant to the terms of this agreement. However, the CITY reserves the right to allocate the usage of all CITY owned fields for CITY programs and/or for other recognized Southlake Youth Athletic Associations as deemed appropriate by the CITY. The CLUB acknowledges and understands that the field is designed and designated for use as a soccer field. Because the CLUB intends to use the field for a different game, i.e. cricket, the soccer goals will need to be relocated before the CLUB'S use, and reinstalled after the CLUB'S use. The CLUB agrees that it will be responsible for removing the goals before using it to play cricket, and for re -anchoring the goals upon completion of its use each Sunday. In this regard, the CLUB agrees that it will be responsible for any damage caused by moving and re -anchoring the goals, and also release and indemnify the CITY for any damage or injuries to CLUB members, participants, and spectators caused by such activities. If the CITY determines that the CLUB has failed to adequately fulfill these obligations, the CITY may elect to terminate this Agreement at any time at its discretion. The CLUB acknowledges and understands that the field will also be used by the Southlake United Cricket CLUB, and both cricket groups agree to share and alternate utilizing the cricket space on Sundays. SECTION 9 INSURANCE The CLUB, at its own expense, shall obtain and keep in force during the term of this Agreement public liability insurance as will protect the CLUB and the CITY from all claims for damages to property and persons, and such insurance policy shall carry the City of Southlake as an additional insured, in an amount of at least one million dollars ($1,000,000) with such policy designed to cover the cost of defense and liability for injuries suffered by competitors in the organized athletic activity. The insurance shall protect the CITY from and against all liability for claims arising out of or in connection with the CLUB'S use and occupation of the premises, and shall provide that such policy cannot be cancelled or terminated without thirty days prior written notice to the CITY. All insurance shall be issued by a company or companies of sound and adequate financial responsibility and authorized to do business in Texas, acceptable to the CITY. The type and minimum limit of liability insurance is as follows: TYPE MINIMUM LIMIT Comprehensive General $1,000,000 - Combined Single Limit Public Liability Coverage For Bodily Injury and Property Damage. $1,000,000- On a Per Occurrence Basis, and Medical Payment Coverage. All insurance policies shall be subject to the examination and approval of the City Attorney for Southlake, for their adequacy as to content, protection and named insurance company. The CLUB shall furnish to the CITY certificates of such insurance within (10) ten days of the execution of this Agreement or prior to the commencement of any activities by the CLUB at the City of Southlake Park Facilities, whichever event occurs first. The CLUB understands and agrees that it has the sole responsibility to provide this information and that failure to timely comply with the requirements under the Article shall be cause for termination of this Agreement. Insurance required by this Agreement for the CITY as additional named insured shall be primary insurance and not contributing with any other insurance available to the CITY under any third party liability policy. The CLUB further agrees that with respect to the above required insurance, the CITY shall: A. Be named as an additional insured or an insured, as its interest may appear. B. Be provided with a waiver of subrogation, in its favor. SECTION 10 INDEMNIFICATION THE CLUB AGREES AND UNDERSTANDS THAT IT IS SPONSORING AN ATHLETIC ACTIVITY THAT HAS CERTAIN INHERENT DANGERS, AND THAT PERSONS PARTICIPATING IN CLUB ACTIVITIES DISCUSSED HEREIN MAY BE INJURED ON THE PREMISES. THE CLUB UNDERSTANDS THAT THE CITY WILL ATTEMPT TO PROVIDE SAFE PREMISES, BUT THAT CONDITIONS MAY CHANGE OR DEVELOP WHICH CREATE UNANTICIPATED DANGERS. THE CLUB AGREES AND REPRESENTS THAT IT SHALL INSPECT THE PREMISES AT THE BEGINNING OF EACH SEASON, INCLUDING BUT NOT LIMITED TO THE PLAYING FIELDS, AND THAT THE CLUB HAS DETERMINED THAT SUCH PREMISES ARE REASONABLY SAFE FOR THE ACTIVITIES CONTEMPLATED BY THE CLUB HEREUNDER. THE CLUB FURTHER AGREES THAT AT ANY TIME ITS REPRESENTATIVES OBSERVE AN UNSAFE CONDITION ON THE PREMISES USED BY THE CLUB, INCLUDING BUT NOT LIMITED TO THE PLAYING FIELDS, THE CLUB SHALL IMMEDIATELY REPORT SUCH DANGEROUS CONDITION TO THE DIRECTOR OF COMMUNITY SERVICES OR DESIGNEE. IF THE DANGEROUS CONDITION POSES AN IMMINENT DANGER THE CLUB SHALL IMMEDIATELY 3B-7 DISCONTINUE THE ACTIVITY AND USE OF THAT PORTION OF THE FACILITY. THE CLUB SHALL INDEMNIFY AND HOLD HARMLESS THE CITY OF SOUTHLAKE, ITS AGENTS, OFFICIALS AND EMPLOYEES FROM ANY AND ALL CLAIMS FOR BODILY INJURY, ILLNESS, DEATH, ECONOMIC LOSS, PERSONAL INJURY OR PROPERTY DAMAGE ARISING OUT OF THE ACTIVITIES OF THE CLUB CONTEMPLATED HEREUNDER, INCLUDING BUT NOT LIMITED TO ANY CLAIM ARISING OUT OF ANY NEGLIGENT ACT OR OMISSION COMMITTED BY CLUB OFFICIALS, PLAYERS, MEMBERS, OR OFFICERS. NOTHING CONTAINED HEREIN SHALL BE CONSTRUED TO LIMIT OR WAIVE ANY GOVERNMENTAL OR SOVEREIGN IMMUNITY OF THE CITY OF SOUTHLAKE OR ANY IMMUNITY APPLICABLE TO ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES, NOR SHALL IT BE CONSTRUED TO LIMIT OR WAIVE ANY INSURANCE COVERAGE OR THE CITY'S STATUS AS AN ADDITIONAL NAMED INSURED AS PROVIDED IN SECTION 11 OF THIS AGREEMENT. TO THE EXTENT THERE MAY BE A WAIVER OF IMMUNITY UNDER STATE LAW TO ENFORCE THIS AGREEMENT, THE REMEDIES AVAILABLE TO ENFORCE THIS AGREEMENT ARE LIMITED TO MANDAMUS, SPECIFIC PERFORMANCE OR INJUNCTIVE RELIEF. ALL OTHER REMEDIES, INCLUDING SUITS FOR DAMAGES AND RECOVERY OF ATTORNEY'S FEES ARE SPECIFICALLY WAIVED BY BOTH PARTIES. SECTION 11 MISCELLANEOUS EXHIBITS It is especially provided and agreed by and between the CLUB and the CITY that the exhibits hereto attached shall be part and parcel of this Agreement as if set out in their entirety said exhibits being: 1. FIELD MAINTENANCE EXHIBITS "A" - CITY -Owned Field Maintenance Agreement 2. CLOSURE OF ATHLETIC FIELDS EXHIBITS "B" - Field Inspection and Closure Agreement SECTION 12 TERMINATION OF AGREEMENT If either party, the CITY or the CLUB, violates any term of this Agreement, either party may find the other in default and terminate the Agreement. Any termination will be made with a thirty (30) day notice and the right to cure within ten (10) days. SECTION 13 RESIDENT PARTICIPATION Both the CITY and the CLUB agree on a goal that all residents of Southlake will continue to have the opportunity, at all levels of ability, to participate in the athletic program established for their individual skill level. As an integral part of this goal the CITY encourages the CLUB to find a team for all Southlake residents who register by the program's stated registration deadline. The CLUB also agrees that a team consisting of Southlake residents will be present whenever games are scheduled on assigned fields. SECTION 14 CITY OF SOUTHLAKE VALUES The City of Southlake has adopted values that are the fundamental principles that guide how members of the CITY conduct themselves in pursuit of the mission and vision. All business conducted with the CITY shall adhere to the CITY's organizational values as described below: • Integrity: Being worthy of the public's trust in all things. We deal honestly and respectfully with each other and the public at all times. • Innovation: Valuing progressive thinking, creativity, flexibility and adaptability in service delivery. • Accountability: Taking personal responsibility for our actions or inaction while putting the interests of the taxpayer first. • Commitment to Excellence: Behaving responsively in our delivery of service to the public. Our work is characterized by its quality and by the diligence with which it is carried out. We proactively seek to solve problems in advance. • Teamwork: Recognizing the importance of working together to meet our citizen's needs, communicating clearly, sharing resources and information freely. The values set forth in Section 14 are goals to which CITY officials, staff and employees are expected to adhere to in activities concerning this Agreement. While perceived failure to adhere to, comply with, or take action consistent with these values should be reported to an appropriate CITY official, staff member, or employee, such action or failure to act shall not be considered a breach of this Agreement. This Agreement is made and entered into on the day of ATTEST: City Secretary Approved as to form City Attorney by: CITY OF SOUTHLAKE Mayor City of Southlake President Southlake Cricket Club 3B-10 EXHIBIT "A" CITY -OWNED FACILITY AND FIELD MAINTENANCE AGREEMENT 1. The CITY shall maintain all turf areas to include mowing, weed control, fertilizing and herbicide spraying. This may require up to twenty four (24) hours when the CLUB must stay off the fields after application. The CITY will give a forty eight (48) hour notice. 2. The CITY shall maintain all fences and gates in a safe and secure condition. 3. The CITY shall provide and maintain all area lighting systems. 4. The CITY shall be responsible for the maintenance of any irrigation system and watering of the infields and any adjacent park irrigation systems and the watering of non -athletic turf areas. 5. The CLUB shall be responsible for policing of all litter on the field(s) to include playing areas, fences, and adjacent grounds. All litter shall be placed in the bins, cans, and receptacles provided by the CITY. The CITY shall provide pick up for these receptacles. If within the CITY's judgment, the CLUB does not comply with litter collection, a notification letter will be issued by the CITY requesting immediate compliance. If the CITY deems applicable, further non-compliance will result in a fee of $35.00 per hour/per staff member for litter clean up. 6. The CLUB shall be prohibited from performing any maintenance to any CITY property, including any turf areas without permission from the CITY. 7. The CLUB shall be responsible for securing the facility at the end of each day or evening of play. 8. If CLUB desires to request any special park components or other special services be provided by the CITY for tournaments or other special events, such request shall be submitted to the CITY at least two (2) weeks prior to the start of the tournament or event. 3B-11 EXHIBIT "B" FIELD INSPECTION AND CLOSURE AGREEMENT Reasons for Athletic Field Closure 1. It is raining at game time. 2. Fields are too wet. 3. Athletic Fields need to be closed in the interest of participant safety and/or preservation of good playing surfaces. CITY Procedures for Athletic Field Closure (Weekends) 1. If a decision at 3:00 p.m. Friday is not possible, the Parks Manager or designee familiar with the Athletic Fields will monitor the weather and field conditions throughout the weekend and make decisions on field closure as needed. 2. Inspect Athletic Fields by 7:00 a.m. on Sunday. 3. Status for Sunday afternoon and evening field use may be reevaluated at the discretion of the Parks Manager or designee at 11:30 a.m. and the field decision will be made prior to noon that day. 4. The CITY Field Closure Line (817) 748-8028 will also be updated by 8 a.m. on Sunday. Note: The website is only updated Monday through Friday. 5. The Parks Manager or designee shall consult with the CLUB'S Field Manager about the status of the fields. 6. Should the CLUB'S Field Manager and the Parks Manager or designee not agree the decision of the Parks Manager or designee shall be final. CITY Resaonsibility for ImDlementation 1. The primary responsibility for making field closure decisions rests with the Parks Manager or designee responsible for Athletic Field maintenance. 2. In the Parks Manager or designee's absence, the Athletic Field Crew Leader shall make the decision concerning Athletic Field closures. 3. The Athletic Field Crew Leader shall consult with the Parks Manager on any decision concerning Athletic Field closures. 4. In the absence of both the Parks Manager or designee and the Athletic Field Crew Leader, a person designated by the Parks Manager shall make decisions concerning Athletic Field closures. 5. The appropriate CLUB'S Field Manager has the responsibility to inform the CLUB and the participants about the field closure decision. 3B-12 CITY OF SOUTHLAKE PARKS FACILITIES UTILIZATION AGREEMENT CITY OF SOUTHLAKE AND SOUTHLAKE CRICKET CLUB APPENDIX SECTION A SCOPE OF SERVICES The CLUB agrees to provide a recreational cricket program that adheres to the City of Southlake's organization values outlined in Section 14 of the Agreement. The CITY agrees to allocate the required number of fields to meet the CLUB's program needs for 2014. SECTION B TERMS OF AGREEMENT This Agreement will be effective following completion of a cricket pitch at Bob Jones Park. The term of this Agreement shall be for one year (dates TBD following completion of cricket pitch). This Agreement may be renewed for one (1) successive two-year period (specific dates TBD) upon written agreement by both parties. 1. The beginning of a season is the first day the CLUB utilizes the field(s). The end of a season is the last day the CLUB utilizes the field(s), as described above, for that corresponding season. 2. Southlake Cricket Club shall consist of the following seasons: o February — November (Sundays Only) 3. The field will be unavailable during the CITY's scheduled maintenance period from May 28, 2014 through June 8, 2014 (as well as the same corresponding dates for 2015 and 2016), and during the months of December and January. In addition, no games may be scheduled during the third weekend in May each year (during Soccerfest). The fields will also be closed to over -seed the fields with rye grass for a 12 day period (beginning on a Monday and including only one Saturday and one Sunday), pending weather, between the last week of September and the first three weeks of October. 4. The CITY will have priority to the facility for any CITY event. 5. Additional facility usage may be permitted by the Director of Community 3B-13 Services. Additional facility usage requests must be submitted in writing to the Director of Community Services a minimum of two (2) weeks in advance. 6. Fields not being utilized by the CLUB or the CITY will be made available for other usage as deemed appropriate by the CITY. 7. Minor, functional and operational amendments to this Agreement must be approved by the Director of Community Services. Except as otherwise authorized herein, any other substantive amendments to this Agreement must be approved by City Council following a recommendation by the Parks and Recreation Board. 8. The CLUB acknowledges and understands that the field will also be used by the Southlake United Cricket Club and both cricket groups agree to share and alternate utilizing the space on Sundays. 3B-14 CITY OF SOUTHLAKE MEMORANDUM March 27, 2014 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation on SPDC Matching Funds request from Southlake Cricket Club for construction of cricket pitch at Bob Jones Park Action Requested: Park Board recommendation on SPDC Matching Funds request from Southlake Cricket Club to contribute to the construction cost of the cricket pitch area at Bob Jones Park Background Information: During discussion at the March 17 Park Board meeting about a facilities utilization agreement with Southlake Cricket Club, the Club also presented their desire to participate in the cost of the construction of the cricket pitch through matching funds. The purpose of this item is to provide SPDC and City Council with the Park Board's recommendation on the SPDC Matching Funds request from Southlake Cricket Club, represented by Parvez Malik, in the amount of $3,458 cash contribution toward the construction cost of the cricket pitch at Bob Jones Park. The construction cost for the cricket project is estimated at $13,832 and includes construction of a concrete base and synthetic turf to match existing grade. Southlake Cricket Club proposes to contribute $3,458 in matching funds, which is one-fourth the cost, with the other fourth of the cost coming from matching funds by Southlake United Cricket Association, to be matched with SPDC funds. According to the SPDC Matching Funds Policy adopted in March 2012, Park Board shall consider a matching funds request on a project -by -project basis, and make their City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3C - 1 Parks and Recreation Board Meeting Date — April 14, 2014 Page 2 of 4 recommendation to SPDC and City Council based upon the following: ✓ The extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan (Sect. IV-D, SPDC Matching Funds Policy); ✓ The evaluation criteria (Sect III -A, SPDC Matching Funds Policy): • Is the project linked to the City's Strategy Map? • Is the project linked to the Focus Areas and Objectives of the City's Strategy Map? • Is the project related to a currently funded CIP project? • Is the project related to a project in the adopted 5- year CIP? • Does the project benefit Southlake residents? • Does the project enhance a current parks and recreation system asset? • Does the project assist with the acquisition of a capital purchase? • Does the project have a useful life of at least (5) years? • Does the project accelerate the completion of a CIP or Parks, Recreation & Open Space/Community Facilities Master Plan project? The overall benefit of the project to Southlake residents (Sect. IV-D, SPDC Matching Funds Policy) Staff has reviewed the request from Southlake Cricket Club and recommends approval based on the request meeting the criteria designated within the Matching Funds Policy. SPDC will consider the request on May 6, 2014 in conjunction with the matching funds request from Southlake United Cricket Association. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3C-2 Parks and Recreation Board Meeting Date — April 14, 2014 Page 3 of 4 City Council will consider the request at their May 20, 2014 meeting with the proposed FUA. A copy of the SPDC Matching Funds application is included for your review in the packet. Mr. Malik will be present at the meeting to respond to any questions from the Park Board. Financial Considerations: Approval of the matching funds request will assist with offsetting the capital construction costs of the cricket pitch area at Bob Jones Park. Availability of SPDC matching funds for the project will be reviewed when SPDC makes their recommendation to City Council. The Park Board's consideration of the project is based on the viability of the project itself to the overall use of the City's parks and recreation system as per the adopted Southlake 2030 Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria and the benefit the project is to Southlake residents. (Sect. IV-D and F, SPDC Matching Funds Policy). Strategic Link: This item is linked to the City's Strategy Map related to the focus areas of Quality Development and Partnerships and Volunteerism and meets the Corporate Objectives to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, Actively Promote Opportunities for Partnerships and Volunteer Involvement, Invest to Provide and Maintain High Quality Public Assets, and Collaborate with Select Partners to Implement Service Solutions. Citizen Input/ Board Review: Southlake Cricket Club has committed funds in the amount of $3,458 towards the construction of the cricket pitch area at Bob Jones Park. Parks & Recreation Board recommendation April 14, 2014 SPDC will consider May 6, 2014 City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3C-3 Parks and Recreation Board Meeting Date — April 14, 2014 Page 4of4 City Council will consider May 20, 2014 Legal Review: N/A Alternatives: Alternatives may include the following: ■ Recommendation for approval as presented ■ Recommendation for approval with input as desired ■ Decision not to recommend approval Supporting Documents: ■ SPDC Matching Funds Request Application Form Staff Recommendation: Park Board recommendation for approval of the SPDC Matching Funds request from Southlake Cricket Club to contribute to the construction cost of the cricket pitch at Bob Jones Park based on the viability of the project per the evaluation criteria within the SPDC Matching Policy City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3C - 4 Revised 03.08.12 PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION Project Name: CRICKET PITCH AT BOB JONES PARK Project Location Bob Jones Park Multi -purpose Field #1 Contact Person: Parvez Malik Organization: SOUTHLAKE CRICKET CLUB Mailing Address: 925 Randol Mill Avenue City: Southlake State: TX ZIP: 76092 Phone: 817.249.9666 Cell: Fax: Additional Contact Phone: Project Description Matching funds requested for construction costs to have a Cricket Pitch installed on the Bob Jones Park multi- purpose Field #1. The pitch will be constructed with a concrete base and synthetic turf to match existing grades. 1,064 Sq. Ft. @ $13.00 Sq. Ft. Project Justification: Proposed Start Date: TBID Proposed Completion Date: TBD Projected Cost: $13,832.00 Funds Requested: $3,458.00 0 Check One: Standard Match OR In -Kind Match %Match Proposed: 100 /o Does the individual/organization currently have its portion of the requested funds match? Yes If not, when does the individual/organization anticipate having its portion of the match?, CITY OF SOUTH LAKE MEMORANDUM March 13, 2014 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Southlake Youth Athletic Associations Report Representatives from Southlake's youth athletic associations have been invited to the meeting to present information related to their respective association. Participation statistics, by association, are included within your packet for review prior to the meeting. 5A - 1 YOUTH SPORTS PARTICIPATION 2010-2013 Southlake Girls Softball Association Season Resident Non -Resident Total Spring 2010 136 47 183 Spring 2011 137 56 193 Spring 2012 97 44 141 Spring 2013 115 68 183 Select 2010 26 143 169 Select 2011 51 306 357 Select 2012 124 230 354 Select 2013 21 185 206 Fall 2010 169 139 308 Fall 2011 101 56 157 Fall 2012 97 55 152 Fall 2013 120 18 138 Total Southlake Baseball Association Season Resident Non -Resident Total Spring 2010 798 149 947 Spring 2011 771 145 916 Spring 2012 716 158 874 Spring 2013 734 182 916 Select 2010 181 36 217 Select 2011 54 9 63 Select 2012 123 19 142 Select 2013 125 17 142 Fall 2010 434 105 539 Fall 2011 361 111 472 Fall 2012 467 114 581 Fall2013 472 131 i 603 Total 6,412 Southlake Carroll Lacrosse Association Season Resident AL Non -Resident Total Spring 2010 234 41 275 Spring 2011 160 13 173 Spring 2012 203 9 212 Spring 2013 384 44 428 Fall 2010 229 31 260 Fall 2011 327 28 355 Fall 2012 295 44 339 Fall 2013 333 49 382 Total 2,424 Grapevine Southlake Soccer Association Season Resident Non -Resident Spring 2010 817 703 1,520 Spring 2011 822 730 1,552 Spring 2012 834 806 1,640 Spring 2013 920 889 1,809 Fall 2010 888 701 1,589 Fall 20111 838 812 1,650 Fall2012 850 1 757 1,607 Fall2013 796 734 1,530 Total 1 12,897 5A-2 Southlake Girls Softball Association 400 350 Non -Resident 300 Resident 250 c� 200 cM-a 150 47 56 68 a 44 100 50 136 137 97 115 0 O r-I N M r-I O r-I O r-I O r-I O N N N N w C UO C on C UO C L Q Ln L Q V L Q L Q V) 143 230 306 124 185 26 51 21 O r-I N M ri ri ri ri O O O O N N N N U U U U 41 N _N N v v v ) Season Southlake Baseball Association 1,000 , 900 149 145 182 800 158 700 V) 600 ra 'v 500 400 79 771 716 734 300 200 100 J, 0 O r-I N M ri O ri O ri O ri O N N N N UO C W C OA C OA C Q Ln Q Ln Q Ln Q Ln 36 19 17 181 9 123 125 54 O r-I r-I N r-I r-I M r-I O N u O O N N u u O N u U N U U N N U N Ln Ln Ln Ln Season 139 56 55 18 169 120 101 97 O ri N M ri ri ri ri O O O O N N N N tB ru m ru U_ LL LL LL Non -Resident Resident 105 434 O r-I N M r-I r-I ri ri O O O O N N N N LL LL LL LL 5A-3 450 400 350 V) 300 250 41 a `—' 200 a 150 100 234 50 0 O O N bo C to 2,000 1,800 1,600 1,400 c 1,200 703 ro Q 1,000 (0 800 a 600 400 817 200 0 Southlake Carroll Lacrosse Association Non -Resident 44 Resident 28 9 384 31 44 49 13 327 333 295 203 229 160 c-I N —4 M O c-I N 1-1 .--I M .--I O N O N O O O O N N N N O N M C — bo C — bo C (6 m m — LL LL LL (6 LL L/n Q to Q v1 Season Grapevine Southlake Soccer Association Non -Resident Resident O -1 N M O r-I r-I r-I r-I r-I O O O O O O N fV N N N N to on bo on — — C C C C m m •� •i •� •� LL LL Q Q Q Q Ln Ln Ln Ln Season 757 734 3 850 796 N r-I M r-I O O N N m LL (6 L.L 5A-4 CITY OF SOUTHLAKE Iff Monthly Construction Report Southlake Community Services March 2014 Ci O cm C� O N MG N � O N cJ N Planned Actual Adjusted N M M M M# M M# M M# M Complete Sta to 7_ a 6 n :° con Project Title Budget Co Date Da a 0 6 � a LL m a a Q � � # fn n e O O i SPDC FUND Community Recreation Center Design Development is underway. $46,500,000 $1,780,940 12/31/17 08/07/13 12/31/17 • Bicentennial Park Phase 2 Utilities are 70% complete. Earthwork is 80% complete. Foundations for buildings $13,876,363 $13,652,000 09/01/14 07/01/11 09/30/15 and Miracle Field shade structures being installed. • On Track ■ Attention Needed ► Project Jeopardy ✓ Substantially Complete 5B-1 Southlake Community Services Project Status Update Manager: Edmondson Report Date: 04/10/14 CITY O' SOUTHLAKE 0 7 M - Community Recreation Center Scope/Objective: Phase 1 includes community events hall, multipurpose meeting and classrooms, senior center, and amphitheater. Phase 2 includes gymnasium, jog/walk track, weights & fitness components, indoor and outdoor performance training, indoor playground, aquatics, party rooms, multipurpose classrooms/meeting rooms, administrative offices, early learning, child watch, and locker rooms. Account Code: Start Date: 08/07/131 Total Project Bud et: $46,500,000 Adi. Completion Date: 12/31/171 Total Proiect Commitments: $1,780,940 100% 80% d a 60% E 40% co) 0 20% a 0% 0% 0% 0% 0% Design Bidding Approvals Construction Phase Total Spending Scope — No issues at this time. Schedule A— No issues at this time. Cost — No issues at this time. Resources — No issues at this time. Technical — No issues at this time. 4s Planned Critical Issue Improving No change — Worsening ♦ Prj. Jeopardy x 5B-2 Southlake Community Services Project Status Update Manager: Kao Report Date: 04/10/14 CITY O' SOUTHLAKE 0 - Bicentennial Park Phase 2 e/Objective: 7Account Miracle field, 60/90 field, renovated shade structures, new concession, new maintenance building, new playground, boulevard connection, parking, utilities, drainage, landscaping, and paths. Code: 202599-598801-P0043 Start Date: 07/01/11 Total Project Budget: $13,876,363 Ad'. Completion Date: 09/30/15 Total Project Commitments: $13,652,000 a� a E cj 100% 80% 60% 40% 20% ° o 0 0 18% o% Design Bidding Approvals Construction Phase Total Spending _ ... No issues at this time. Schedule — Earthwork is 80% complete. Water, sewer, and drainage utilities 70% complete. Pond excavated and pond wall will begin in April. Miracle Field shade structure foundation complete. Boulevard paving will begin in April. Concession and Maintenance building foundations will begin in April. Playground will begin in May. Miracle Field steel shade structure will begin construction in May. Cost — No issues at this time. Resources — No issues at this time. Te — No issues at this time. ks Planned Area of Concern Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x 5B-3