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2013-11-11 Parks Board PacketCITY OF SOUTHLAKI MEMORANDUM November 7, 2013 TO: Parks and Recreation Board Members FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Parks and Recreation Board Meeting — Monday, November 11, 2013 at 6:00 p.m. The regular meeting will begin at 6:00 p.m. in the Council Chambers. A light meal will be available prior to the meeting. Please advise staff if you will not be able to attend this meeting (Icarpenter(aD-ci.southlake. tx. us or 817. 748.8184). Thank you. 1. Agenda Item No. 2A. Consent: Approve minutes from the regular Parks and Recreation Board meeting held October 14, 2013. Please make any corrections to these minutes part of the motion for consideration. 2. Agenda Item No. 2C. Consent: Absence of Parks and Recreation Board Members — Park Board members will consider the absence of Board member Formella from the October 14, 2013 meeting. A copy of the Attendance Report is in your packet. 3. Agenda Item No. 3. Public Forum: This is the public's opportunity to address the Board about non -agenda items. During Public Forum, the Board will not discuss or take action on any item brought up at this time. 4. Agenda Item No. 5A. Discussion: Construction Management Report — The Community Services Department Construction Management Report is included in your packet. Please contact me if you have any questions regarding the report. 5. Agenda Item No. 5B. Discussion: Parks and Recreation Policies Review Kickoff — The purpose of this item is to let the Board know that staff will be reviewing and updating parks and recreation related policies during 2014. These policies provide guidelines for the use of the City's parks and recreation facilities and parks. The Board may expect components of these policies to be brought forward for discussion throughout the process. Once the reviews and updates are made, staff plans to consolidate all of the components into one policy document that will be City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — November 11, 2013 Page 2 of 3 presented to the Board for a recommendation to the City Council. No packet document for this item. 6. Agenda Item No. 5C. Discussion: Southlake 2030 Plan — Mobility Plan Update — Park Board members Sherry Berman and Lori Palmer were the Park Board's representatives on the Mobility Plan Committee. The Mobility Plan is the primary tool that will guide decision -making when addressing transportation needs and related issues. The Plan identified policies, programs and projects for implementation and development and guides funding decisions. The Committee recently completed its findings and input for the Mobility Plan and their recommendations were presented to S.P.I.N November 4, 2013. First Reading of Ordinance 1075, the Mobility Master Plan, is scheduled for City Council consideration at the November 19, 2013 meeting. The purpose of the Committee is fulfilled at this time. No packet document for this item. 7. Agenda Item No. 5D. Discussion: Home for the Holidays and "Spirit of Giving" Volunteer Reception — A schedule of events for the upcoming November 23 "Home for the Holidays" celebration at Southlake Town Square is included in your packet. Also, a copy of the invitation you received for the "Spirit of Giving" volunteer appreciation reception to be held November 23 in the Town Hall foyer is included as a reminder. We hope you will be able to attend the reception to honor you as a volunteer, and the other festive events the same evening in Town Square. To R.S.V.P. for the reception, please contact Volunteer Coordinator Catherine Huckaby at chuckaby(a)_ci.south lake.tx.us or 817.748.8035. OTHER ITEMS OF INTEREST 8. City Council Action — The following park and recreation -related action items were considered by City Council at the October 15 and November 5, 2013 meetings. • Approved facilities utilization agreements with Southlake Baseball Association. (Park Board recommended approval 10114113) • Approved renewal of contracts for landscaping services with O'Donnell's Landscape Services, Signature Contracting Services and Dyna-Mist Irrigation Company for 2014 • Approved contract with Crowley Sports Officials for sports officiating and scorekeeping services for 2014. • Approved Carillon Phase 5 Park Plan for Corporate Park and Lake Carillon Park (Park Board recommended approval 10114113) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — November 11, 2013 Page 3of3 As always, we appreciate your commitment and service to the City. Chris Tribble STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, TX 76092 Chris Tribble, Director of Community Services, 817-748-8021, ctribb1e(@_ci.south1ake.tx.us Stacey Wojnicki, Assistant to the Director, 817-748-8036, swojnicki@ci.southlake.tx.us) Candice Edmondson, Deputy Director of Community Services, 817-748-8311; csanders(a)ci.southlake.tx.us Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold(a�ci.southlake.tx.us Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184;(Iarpenter(aDci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING Monday, November 11, 2013 6:00 p.m. LOCATION: Southlake Town Hall — Council Chambers 1400 Main Street Southlake, Texas REGULAR AGENDA: 1. Call to order 2. Consent: A. Approve minutes from the regular Parks and Recreation Board meeting held October 14, 2013 B. Absence of Parks and Recreation Board members 3. Public Forum (This is the Public's opportunity to address the Park Board about non -agenda items. During Public Forum, the Park Board will not discuss, consider or take action on any items presented. The Park Board respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 4. Consider: There are no Consider items for this meeting. 5. Discussion: A. Construction Management Report B. Parks and Recreation Policies Review Kickoff C. Southlake 2030 — Mobility Plan Update D. Home for the Holidays Events and "Spirit of Giving" Volunteer Reception 6. Adjournment A quorum of the City Council may be present at this meeting. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — November 11, 2013 Page 2 of 2 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, November 8, 2013 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: October 14, 2013 LOCATION: Southlake Town Hall — City Council Chambers 1400 Main Street Southlake, Texas TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman, Vice Chairman Chad Patton, Secretary Sherry Berman and Board Members Jeff Medici, Lori Palmer (arrived 7:48 pm) and Frances Scharli PARKS AND RECREATION BOARD MEMBERS ABSENT: Gregg Formella STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director Kari Happold, Deputy Director Candice Edmondson, Recreation Superintendent Steve Moore , and Assistant to the Director Stacey Wojnicki 1. CALL TO ORDER Chair Wasserman called the meeting of the Parks and Recreation Board to order at 6:04 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Board and are enacted with one motion. Chairman Wasserman read the consent agenda items into the record. 2A. APPROVAL OF THE MINUTES FROM THE AUGUST 5, 2013 JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND RECREATION BOARD MEETING. A correction was made to indicate Ms. Wasserman as Vice Chair or Acting Chair since she had not been appointed as Park Board Chairman at the August 5, 2013 meeting. 2B. APPROVAL OF THE MINUTES FROM THE AUGUST 12, 2013 REGULAR SOUTHLAKE PARKS AND RECREATION BOARD MEETING. There were no corrections to the meeting minutes. 2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS Park Board members considered the absences of Board members Medici and Palmer from the August 5, 2013 joint SPDC and Park Board meeting and the absences of Board members Formella and Palmer from the August 12, 2013 meeting. A copy of the attendance log was distributed in the meeting packets. APPROVED City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the October 14, 2013 Parks Board Meeting Page 2 of 7 A motion was made to approve the Consent Agenda to accept the minutes and excuse the absences. Motion: Berman Second: Medici Ayes: Berman, Patton, Scharli and Wasserman Nays: None Abstain: Medici (abstained from accepting minutes due to his absence from 8/5/13 meeting) Vote: 4-0-1 Motion Carried. 3. PUBLIC FORUM Chair Wasserman opened the public forum and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Chair Wasserman closed the public forum. 4. CONSIDER: 4A. RECOMMENDATION TO THE CITY MANAGER TO APPROVE REQUEST FOR VARIANCE TO ALLOW ALCOHOL AT THE BOB JONES NATURE CENTER & PRESERVE FOR A MINIMUM OF FOUR EVENTS PER YEAR, FOR A THREE YEAR PERIOD (2013-2016) Director of Community Services Chris Tribble described the request for a variance to the City's Code prohibiting alcoholic beverages in City parks and facilities, to allow wine at the BJNCO fundraising event to be held November 2, 2013 at Bob Jones Nature Center and Preserve. Approval of the request also includes approval of variances for BJNCO for up to four events per year, for a three-year period (2013-2016), which is allowed in the BJNCO management agreement with the City. Director Tribble responded to questions. Updates on BJNCO events are included in the regular park and recreation reports to the Park Board. Debra Edmondson, BJNCO President, was present in support of the request but did not make a presentation to the Board. APPROVED A motion was made to approve the request for variances to allow alcohol at the Bob Jones Nature Center & Preserve as presented Motion: Patton Second: Medici Ayes: Berman, Medici, Patton, Scharli and Wasserman Nays: None City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the October 14, 2013 Parks Board Meeting Page 3 of 7 4B. 4C Abstain: None Vote: 5-0 Motion Carried. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE GIRLS SOFTBALL ASSOCIATION Deputy Director of Community Services Kari Happold presented the Facilities Utilization Agreement (FUA) with Southlake Girls Softball Association for January 1, 2014 — December 31, 2015 and described the use fees, revisions to the agreement pertaining to tournament usage, and responded to questions from the Board. APPROVED A motion was made to approve the Facilities Utilization Agreement with Southlake Girls Softball Association as presented. Motion: Berman Second: Patton Ayes: Berman, Medici, Patton, Scharli and Wasserman Nays: None Abstain: None Vote: 5-0 Motion Carried. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE BASEBALL ASSOCIATION Deputy Director of Community Services Kari Happold presented the Facilities Utilization Agreement (FUA) with Southlake Baseball Association (SBA) and described the revisions to the Agreement, the use fees and responded to questions from the Board. Steve Post, representative from Southlake Baseball Association, 803 Park Crest Drive, Southlake, responded to Board questions regarding the league seasons. APPROVED A motion was made to approve the Facilities Utilization Agreement with Southlake Baseball Association. Motion: Berman Second: Patton Ayes: Berman, Medici, Patton, Scharli and Wasserman Nays: None Abstain: None Vote: 5-0 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the October 14, 2013 Parks Board Meeting Page 4 of 7 Motion Carried. Agenda Item 5A was considered out of the regular agenda sequence. 5. DISCUSSION: 5C. FIELD USAGE REQUEST FROM SOUTHLAKE UNITED CRICKET CLUB Director of Community Services Chris Tribble presented the request from Southlake United Cricket Club for field space and information on the proposed location in Bob Jones Park. Director Tribble responded to questions from the Board regarding the "pitch," field requirements and how the needs of the soccer association and cricket association may be accommodated. Dr. Sandeep Gill, representing the Southlake United Cricket Club, 1208 Golden Gate Drive, was present in support of the request and responded to questions from the Board. The Park Board directed staff to proceed with developing a facilities utilization agreement with Southlake United Cricket Club to be brought back for a Park Board recommendation at a future meeting. Agenda Item 4F was considered out of the regular agenda sequence. 4. CONSIDER 4F. RECOMMENDATION ON CARILLON PHASE 5 PARK PLANS Director of Community Services Chris Tribble introduced the proposed park plans for Corporate Park (7 ac) and Lake Carillon Park (32 ac) located within the Carillon development. The two parks are part of an overall park land dedication of 50+ acres of park land reviewed and accepted by the Parks and Recreation Board at the August 9, 2010 Parks Board meeting. The proposed park plans are consistent with conceptual plans previously reviewed and approved by Council when the 380 Agreement for Carillon was approved. Jeff Kennemer, Hines Group, developer for Carillon, 5215 N. O'Connor Blvd., Suite 635, Irving, Texas, presented details of the proposed parks, highlighting park features and amenities and addressed Board questions. The developer agreed to consider installing distance medallions in the trails. (Staff will forward medallion samples for the developer.) APPROVED A motion was made to approve Carillon Phase 5 Park Plans as presented. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the October 14, 2013 Parks Board Meeting Page 5 of 7 Motion: Medici Second: Patton Ayes: Berman, Medici, Patton, Scharli and Wasserman Nays: None Abstain: None Vote: 5-0 Motion Carried. Agenda Items 4D and 4E were presented together because of their joint impact. 4D. RECOMMENDATION ON PROPOSED PARK DEDICATION FOR THE SAVANNAH ESTATES DEVELOPMENT 4E. RECOMMENDATION ON PROPOSED PARK DEDICATION AND PARK DEVELOPMENT FOR THE GATEWAY LAKES DEVELOPMENT Director of Community Services Chris Tribble summarized park dedication requirements for Savannah Estates (Item 4D) and Gateway Park (Item 4E). Savannah Estates, a proposed 96-lot residential subdivision located north along West Dove Road and west of SH 114 being developed by Centurion American Development Group, requires dedication of 2.4 acres of park land or a fee payment option of $288,000. Additionally, since Savannah Estates is a Residential Planned Unit Development (R-PUD), it is required to preserve at least 10% of the gross land area of the development as open space which equates to 7.9 acres for Savannah Estates. The actual amount of open space that will be preserved with this development is 14.4 acres (6.5 more than required) which is nearly 18% of the gross land area. Based on this, the developer was seeking a 50% reduction in the required park dedication fee, thus reducing the fee requirement of $288,000 down to $144,000. The developer is also developing the Gateway Lakes project (Agenda Item 4E) and proposes an agreement with the City to use park fees that will be paid for the Savannah Estates project to enhance and make improvements to the City's Gateway Park. A conceptual park plan illustrating the proposed improvements within the 11 acres of possible park land in the Gateway Lakes development adjacent to the 3.6 acre Gateway Park was presented. Gateway Lakes, a proposed 40-lot residential subdivision being developed by Centurion American Development Group, is located at the northwest corner of Kimball Avenue and Kirkwood Boulevard, and encompasses approximately 25 acres of land. Gateway Lakes subdivision requires the dedication of 1.0 acres of park land or a fee payment option of $120,000. Gateway Lakes is seeking a zoning change from the existing Planned Unit Development (PUD) created with the Gateway Church development to a Transition Zoning District (TZD), which requires that open space be integrated into the overall design of TZD's. The developer proposed meeting the park dedication City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the October 14, 2013 Parks Board Meeting Page 6 of 7 requirement by providing 11.07 acres to the City to serve as an extension of Gateway Park. Staff will provide the developer City's standard specifications for the design of the boardwalk components. The developer will revise the cost estimate and provide to staff. Randi Rivera, developer, I I I Hillside, Lewisville, land planner working with developer of Savannah and Gateway Lakes developments, presented plans for both proposed parks and responded to questions. Thomas Smear, landscape designer with Environs Group, G & A Consultants, explained proposed improvements and design of the parks and responded to Board questions. Park Board member Lori Palmer arrived at 7:45 pm. Park Board held a lengthy discussion about park dedication for Savannah Estates and park development for Gateway Lakes. The Park Board suggested the developer consult Dr. Ray Chancellor, a local environmentalist, regarding environmental issues pertaining to the parks. The Board also suggested the developer install signs at trail heads in the parking lot along Kimball Avenue and Dove Road, designating trails for public use in the private park. The Park Board took a five minute break then resumed discussion of Items 4D and 4E. One motion was made for Items 4D and 4E. APPROVED A motion was made to recommend: a discount of $114, 000 in park fees for Savannah Estates versus the requested $144,000; contingent upon park improvements abiding by approved specs of the City of Southlake in construction of amenities for what is being called Gateway Park; adding appropriate signage in Savannah Estates at both trailheads indicating the trail is a public trail; and accepting the park dedication at Gateway Lakes of 10.29 acres as proposed for a City park, to be added to existing 3.6 acre to complete park. Following the vote, the Board directed the developer to consult with Dr. Ray Chancellor regarding plans for the park. Motion: Patton Second: Scharli Ayes: Berman, Medici, Palmer, Patton, Scharli and Wasserman Nays: None Abstain: None Vote: 6-0 Motion Carried. 5. DISCUSSION: City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the October 14, 2013 Parks Board Meeting Page 7 of 7 5A. CONSTRUCTION MANAGEMENT REPORT The monthly Construction Management Report included in the meeting packet was reviewed by Director Tribble as he responded to questions related to Bicentennial Park construction and financial issues related to the project. 5B. SOUTHLAKE 2030 PLAN — MOBILITY PLAN UPDATE Park Board members Sherry Berman and Lori Palmer represent the Parks Board on the 2030 Mobility Plan component and reported the committee's recommendation will be presented at upcoming SPIN meetings. 6. ADJOURNEMENT APPROVED A motion was made to adjourn the meeting at 8:34 p.m. Motion: Patton Second: Scharli Ayes: Berman, Medici, Palmer, Patton, Scharli and Wasserman Nays: None Abstain: None Vote: 6-0 Motion Carried. Tina Wasserman, Chair Parks & Recreation Board Chris Tribble, Director Community Services Dept. A recording of this meeting is available upon request from the Office of City Secretary and may be viewed at www.citVofsouthiake.com /Video On Demand. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAI-E MEMORANDUM October 31, 2013 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item Action Requested: Park Board will consider the absence of Park Board member Gregg Formella from the October 14, 2013 meeting. Background Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004 provides a mechanism for consideration of absences of Board members from regular or special Park Board meetings. This item is listed as a standing item on meeting agendas. Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: Park Board approved the Absence Policy at the July 12, 2004 meeting. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: Attendance Log Staff Recommendation: Park Board excuse absence of Park Board member Gregg Formella from the October 14, 2013 meeting. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-1 Park and Recreation Board Attendance Report Place Name 1/14/13 2/11/13 3/11/13 4/8/13 5/13/13 6/24/13 7/8/13 8/5/13 5:30pm 8/5/13 6pm 8/12/13 9/9/13 10/14/13 11/11/13 12/9/13 Individual Attendance Rate Hrs To Date ©r_____��aaa�a-- ll' e�aaaaaeeaa©aa���� ©haaa©aeeaaaaa��� e�aaaaaeeaaaaa�� ll Gregg Meeting Attendance Rate (includes Total Hrs Per Month Jeff Medici and Frances Scharli appointed by CC to Park Board 6/18/13 to replace John Slocum and Elaine Cox. Joint City Counci, SPDC and Park Board meeting 8/5/2013 @ 5:30 pm Joint SPDC and Park Board meeting 8/5/2013 @ 6:00 pm Average Monthly Attendance Rate 2013 84% v' In attendance x Not in attendance, no substitute i Substitute in attendance • Vacautposition Meeting Canceled Meeting Canceled due to no quorum Change in Representative CITY Or SOUTHLAKE Monthly Construction Report Southlake Community Services November 2013 v CY a a v O cmN O O N O N O N 7 Planned Actual Adjusted N m M M M M M M �y M M* q R Project Complete Start Complete 6c� b c a in Project Title Date Date Date o ' ¢ mzo O LL SPDC FUND • Community Recreation Center RFP submittals for Construction Manager at -Risk have been received. Staff has $46,500,000 $1,720,000 12/31/17 08/07/13 12/31/17 reviewed and developed a short-list of firms to interview on 11/14. ■ Bicentennial Park Phase 2 Project has been bid and is $1.4M (11%) over budget. On 11/5, the City Council $12,467,891 $1,271,950 09/01/14 07/01/11 03/01/15 instructed staff to transfer $1 M from Bicentennial Park Phase 3 and $408K from Safety Town project to make up the shortfall. SPDC and CC will take action on 11/19 to formally amend the Phase 2 project budget accordingly. Construction is anticipated to begin in late November. • On Track ■ Attention Needed Project Jeopardy ✓ Substantially Complete Southlake Community Services Project Status Update Manager: Kao Report Date: 11/07/13 miry cn 'OUTHLAKE 13 . - - Community Recreation Center Scope/Objective: Phase 1 includes community events hall, multipurpose meeting and classrooms, senior center, and amphitheater. Phase 2 includes gymnasium, jog/walk track, weights & fitness components, indoor and outdoor performance training, indoor playground, aquatics, party rooms, multipurpose classrooms/meeting rooms, administrative offices, early learning, child watch, and locker rooms. Account Code: Start Date: 08/07/131 Total Project Budget: $46,500,000 Adi. Completion Date: 12/31/171 Total Proiect Commitments: $1,720,000 100% 80% d 60% a E 0 40% 20% 0% 0% 0% 0% 0% Design Bidding Approvals Construction Phase Total Spending Scope A Schematic Design currently underway for Phase 1 and Phase 2. Schedule _ RFP submittals for Construction Manager at -Risk have been received. Staff Complete interviews 11/14/13. Anticipate City Council has reviewed and develo ed a short-list of firms to interview on 11/14/13. a roval of CMAR contract in December. Cost — No issues at this time. Resources — No issues at this time. Te No issues at this time. As Planned Area of Concern Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x Southlake Community Services Project Status Update Manager: Kao Report Date: 11/07/13 miry cn 'OUTHLAKE 13 - Bicentennial Park Phase 2 e/Objective: 7Account Miracle field, 60/90 field, renovated shade structures, new concession, new maintenance building, new playground, boulevard connection, arkin , utilities, drains e, landsca in , and aths. Code: 202599-598801-P0043 Start Date: 07/01/11 Total Project Budget: $12,467,891 Ad'. Completion Date: 03/01/15 Total Project Commitments: $1,271,950 100% o 80% m 60% a E V 40% 20% o 1% o 0% Design Bidding Approvals Construction Phase Total Spending Scope _ No issues at this time. Schedule _ Anticipate beginning construction late November following anticipated CC action on 11/19. Bids received. Project is $1.4M (11%) over budget. On 11/5 City Council provided direction to staff to bring back a budget amendment to the project on 11/19 for consideration by the SPDC and CC. The consensus of Cost — the CC was to transfer $1 M currently allocated in FY 2014 for Bicentennial Phase 3 to Phase 2, and to transfer $408k from funding previously allocated for Safety Town to Resources — No issues at this time. TeC I MM I No issues at this time. As Planned Area of Concern Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x 10/31/13 Paperless Post JM (�, L -� 4.- f c; � L f p City of Southlake Boards & Commissions Reception wm. paperl esspost.com/e\,ents/5133526-dOaedf12/repl i es/pri nt_fri endl y 1 /3 10/31/13 Paperless Post The air is getting colder, the holias are near, a time of appreciation for those we hold so dear! The Oty of Southlake cordially invites ou and your family to join us in sari ng a night of food, music anti spirited giving. November 23, 21 :0 - :0 pry Town Hall Foyer 1400 Main Street The honor of your reply Is requested by November 6th_ wvvw.paperlesspost.comte\tents/5133526-dOaedfl2treplies/print—friendly 2/3 10/31/13 Paperless Post Aee-tL-- �es FOYER Alp pet1Z$r5 Holiday Dessorts & Drinks Musical Entertainment THIRD FLOOR Sf ow your "Spirit of Giving" by visiting Santa's Workshop of donated items and create a care package of books, stuffed animals and toys to donate to Safe Haven. Have your family pictures taker` with Santa, a f orrnal Holiday backdrop or at one of our fun Fire Dept. cut-outs. Visit our special "Family Area" and enjoy additional seating for little ones, kid friendly desserts and drinks (including a fun Cocoa Bar). If you have any questions about thrs event, please contact Catherine Huckaby at: (817) 74$8035. wvvw.paperlesspost.comte\tents/5133526-dOaedfl2treplies/print_tiendly 313 0-V11L,4 Hioal.. E HOLIDAYS t � � BED CNILOR CLO�f�"E Tun HOME llhc 5peciatty Cme Corner let 5wNake r; pan d Chddeer� a Medical Center, Ow o iy pedratrK health system 41 NoNh T&as rakied in aA 11) poa&uric. "cialtl by L?.5 Netts & � Repor That same as.jv-winnklr cure h riRw xajnd ll'II„�,�CQmmr a lie Spit * Cart CtflkF Wonv- wu'A fired She armT s onm r Pvwgd of pti b-k s�}"LWr-,—k irnVrtg, p"F "car mc4icwc irk' r kWCh and o+hwtirent Wrg" sa YOU can CihC45e va,u Cilk-S Cara wiM cCshfdenCa, 0 cliddren"s SPEC-iALTY (:ARE CENTER SQUTHLAKE 1 5 mies NW d ScoNake Town Squwe or tiwy I I i • cmWrensxomAouthWce * 4v, 4 �ii �� +• I+` � � � it t -4' 7 � 7 R L. WELCOME TO SOUTHLAKE'S HOME FOR THE HOLIDAYS There is no place like Home for the Holidays. For more than eleven years, Southlake has created a winter wonderland right in the heart of Town Square for our residents and visitors. It's a place that you can come to relax, eat, shop and enjoy the season. Take a look around and you'll find Santa's Village, carriage rides and snow activities. We kick things off with a very special tree lighting ceremony hosted by Santa himself, it's just the start to an old-fashioned Christmas celebration that you won't find anywhere else. Also consider helping someone's Christmas Wish come true with "The 94.9 KLTY Christmas Wish'" program. This year, KLTY will take part in the City's Tree Lighting Ceremony and will host a Christmas Wish event Christmas Eve at the Southlake Chick-fil-A. If you are a first time visitor some special delights are waiting, if you have celebrated with us before, just wait until you see some of the new holiday treats that we have planned. From the holiday tree lighting on November 23rd which comes complete with a guaranteed forecast for snow, to the breakfasts with Santa, the weekend carriage rides and visits to Santa's village, there's just something about taking the time to create special memories with friends and loved ones. We are so glad you are here. From us to you, Happy Holidays! The City Of Southlake CITY OF SOUTHLAKE 2013 • 01 ................................................................................................................................. ................................................................................. Saturday, November 23 rd Southlake Town Square 8 5:30 pm :30 pm 1 41 FA 1, 4r 4. p IX Ak. ��il1Pr72f� c?TG��IJI,f(Pa Tree Lighting Ceremony Photos with Santa Snow Tubing Hill Snow Globe Live Carriage Rides Snow Tubing Hill A popular attraction from last year is back ... this time even BETTER! A 12-ft, four lane snow hill will give everyone in the family a thrill! Snow Globe Live Gather your family or friends to get your photo taken in a giant snow globe! Rustin Pavilion (Santa's Village) 5:30 pm: Southlake Community Band 6:40 pm-8:30 pm: Photos with Santa Family Park Stage 6:30 pm: Tree Lighting Ceremony 6:40 pm: Johnson Elementary 7:00 pm: Rockenbaugh Elementary 7:20 pm: Durham Intermediate 7:40 pm: Walnut Grove Elementary 8:00 pm: Carroll Senior High Snowman Building Live Holiday Entertainment Holiday Crafts Holiday Refreshments ...and much more! Let it snow! You can also expect a shower of snowfall as there will be guaranteed snow in Family Park around the tree! Snowman Mania Visit the Snow Man Mania booth to build and decorate your own snowman! Frank Edgar Cornish, IV Park 6:40 pm: Old Union Elementary 7:00 pm: Carroll Elementary 7:20 pm: Carroll Middle School 8:00 pm: Holiday Entertainment Other Entertainment Hand Bell Choir Carroll Senior High Show Choir Carolers Strolling Holiday Characters View all the event activities at: www.SouthlakeHomefortheH olidays.com Follow us on Twitter @SouthlakeEvents #SouthlakeHolidays CITY OF SOUTHLAKE 2013 • 03 SOUTH LAKE BLVD (FM1709) 04 •2013 HOME FOR THE HOLIDAYS IN HOTEL N R[Tibrt�Es REFR€SHWATS ri f�- f h EAST GARAGE i CITY OF SOUTHLAKE 2013 • 05 KxDS k Donate new toys & kid's books at Whole EaTth 1 TOVI i 17 CO. SnuthIaire Town Square f.Corvss from the Pp.5r offrve] For every 10 item donated, receive a Whole Earth Provisiolli Co. $5 Gift Certificate! * ' I■I Rana Fi ag GRACE GRACE Alpine lariat, LL LANDSCAPE MATERIALS L RECYCLING • Mulches * outpost • Mixed Sods • Sand & Gravel 817-685- 448 1SOO Brurnlow Avenue SouthI.akn. Texas slpinematerials,C-am ■ Chopped Stone * Flagstone • Boulders • Masonry Products -'.: HAPPY HOLIDAYS! 06 •2013 HOME FOR THE HOLIDAYS ---------------------------------- �� .. � Ulf- -------------------------------'''''^^~^'~^'|--' 2013 November 26th SPECIAL HOLIDAY MUSIC Soutblake Town Hall Lobby Come see the new decorations in Southlake Town Hall Lobby while enjoying the sounds of live holiday music. December 2nd HOLIDAY CRAFT IN THE LIBRARY Southlake Public Library 3:00 pm- 5:00 pm Come visit the Southlake Public Library to make your own holiday cards! Children 12 & under will have an opportunity to create their own personalized cards with glue, paint, jewels and more! December 4th STORY TIME WITH THE GRINCH Southlake Town Hall Lobby 11:00 am-12:00 pm Children are invited to hear the Grinch tell his tale, How the Grinch Stole Christmas, during the Story Time in the Library. December 7th BREAKFAST WITH SANTA ` Southlake Town Hall 9:00 am-10:15 am,10:45 am-12:00 pm Santa's coming! He's making a special trip to Southlake to have breakfast with you and your family! Make holiday crafts while enjoying tasty breakfast treats. Kids, don't forget your wish list for Santa! Register online at: wwwSouthlakeParksandRec.com or in person at Southlake Community Services located at 1400 Main St, Suite 210. For more information, please call (817) 748-8019. 08 •2013 HOME FOR THE HOLIDAYS December 7th CISD HOLIDAY SHOW CHOIR PERFORMANCE Southlake Public Library 10:15 am The CISD Show Choir will perform some special holiday music following Breakfast with Santa. No registration is ki required to see the show! December 11th COOKIE DECORATING WITH BUDDY THE ELF Southlake Town Hall Lobby 11:00 am-12:00 pm Join the City of Southlake for some holiday FUN with Buddy the Elf! Buddy will help children make their spe- cial holiday cookies. No registration or fee is required. December 14th BREAKFAST WITH SANTA Southlake Town Hall 9:00 am-10:15 am (SOLD OUT),10:45 am-12:00 pm Santa's coming! He's making a special trip to Southlake to have breakfast with you and your family! Make holiday crafts while enjoying tasty breakfast treats. Kids, don't forget your wish list for Santa! Register online at: www.SouthlakeParksandRec.com or in person at Southlake Community Services located at 1400 Main St, Suite 210. For more information, please call (817) 748-8019. December 16th HOLIDAY CRAFT IN THE LIBRARY Southlake Public Library 3:00 pm- 5:00 pm Come visit the Southlake Public Library to make your own holiday ornament! Children 12 & under will have an opportunity to create their own personalized ornament. CITY OF SOUTHLAKE 2013 • 09 December 18th STORY TIME WITH MRS. CLAUS Southlake Public Library 11:00 am Mrs. Claus is taking a short break from the busy toy show at the North Pole to have Story Time in Southlake. Everyone is welcome! December 13th POLAR EXPRESS MOVIE NIGHT Southlake Public Library 6:00 pm- 8:00 pm Join the City of Southlake as we embark on the Polar Express! Come dressed in your comfy pajamas to watch the Polar Express on the big screen in the Library. Everyone will receive their golden ticket when they arrive and will enjoy popcorn, drinks, and holiday fun! No registration is required. December 19th SPIDER'S CHRISTMAS SURPRISE PUPPET SHOW Southlake Public Library 11:00 am Families will enjoy a holiday puppet show with the popular performer, Sandy Shrout, from Fairy Tale Texas! 10 •2013 HOME FOR THE HOLIDAYS HOLIDAY BREAK CAMP MANIA!! November 25th - November 27th December 23rd - December 27th December 30th - January 3rd *No camp Dec 24-25 & Jan 1 Durham Intermediate School 7:30 am - 6:00 pm in A summer favorite has made its way to the holidays! Camp Mania will now be offered during the Thanksgiving and Christmas holiday breaks. Children, ages 5-11, can have fun and meet new friends in a safe environment during their time off school. Holiday Break Camp Mania will offer games, crafts, movies, field trips and much more. Register online at www.SouthlakeParksandRec.com or at the Community Services office located at 1400 Main St, Suite 210. For more information, please call (817)748-8019. SOUTHLAKE TOWN SQUARE HOLIDAY ACTIVITIES SANT.A S VILLAGE CARRIAGE RIDE LIGHT TOURS November 23rd- December 24th Come to Santa's Village and get your photo taken with Santa and his magical elves! Begins November 24th Friday Evenings Start at 6:00 pm Saturday Evenings Start at 5:00 pm Sunday Evenings Start at 4:00 pm For more information or to make reservations, please visit: www.SouthlakeHomefortheHolidays.com CITY OF SOUTHLAKE 2013 • 11 94.9 FM KLTY CHRISTMAS WISH COMES TO SOUTHLAKE!, November 30th Southlake Town Square 10:00 am - 2:00 pm Help bring a little joy to local nursing homes this Christmas season. In the month of November, 94.9 KLTY will encourage listeners to send in hand written Christmas cards for folks in nursing homes that may not have family, or family available to visit them during the holidays. Tony Lopez will be broadcast- ing live November 30th from Southlake Town Square to encourage listeners to come bring and fill out cards. At this time, you may also grant someone's wish through KLTY's Christmas Wish Program! Decemeber 24th 2301 Southlake Blvd 5:00 am - 10:00 am Come out to Southlake Chick-fil-A and help 94.9 KLTY grant Christmas wishes! Read through several stories and personally select and grant someone's wish that touches your heart. KLTY is making a tour to Chick-fil-As throughout the Metroplex with the final on Christmas Eve in Southlake! THE FUN DOESN'T END AFTER THE HOLIDAYS! hM.w 4tn---1-1. hYu•r-\,hw� Visit www.SouthlakeParksandRec.com on December 1st to view the Winter/Spring 2014 Southlake Scene. Southlake's guide to family fun! The City of Southlake and its employees do not sponsor or endorse the advertisements for the products or services described. 1'he statements and representations made in such advertisements are solely the responsibility of the advertising party. 12 •2013 HOME FOR THE HOLIDAYS THOMAS & SHARON MICHAEL L FW ELITE GROUP Asia our clients and... you'll become ore, too. For A// Your Flea! Estate Needs (817) 602-7180 .QFWeIitegroup.ccrn Luxu HONES IwilkwATicar;Ak K ELL ER WI L LIAM 4RfhkT7 facebook.com/-Fhc)masAndSharonM[chaeI Real Estate § A A Briggs Freeman Sotheby's ' International Realty! a � Proud to Support � r� /. . �: - : x , a 04 r > � - a kk - . :-4