2013-05-13 Parks Board PacketCITY OF
SOUTHLAKE
MEMORANDUM
May 7, 2013
TO: Parks and Recreation Board Members
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting — Monday, May 13, 2013 at 6:00 p.m.
If possible, could you please arrive at the meeting by 5:45 p.m. to be
briefed on procedural enhancements to public meetings recently in effect.
The regular meeting will begin at 6:00 p.m. in the Council Chambers.
A light meal will be available prior to the meeting.
Please advise staff if you will not be able to attend this meeting
(Icarpenter(c�ci.southlake.tx.us or 817.748.8184). Thank you.
1. Agenda Item No. 2A. Consent: Approve minutes from the regular Parks
and Recreation Board meeting held April 8, 2013. Please make any
corrections to these minutes part of the motion for consideration.
2. Agenda Item No. 2B. Consent: Absence of Parks and Recreation Board
Members — The Board will consider the absence of Board members
Berman and Formella from the April 8, 2012 meeting. A copy of the
Attendance Report is in your packet.
3. Agenda Item No. 3. Public Forum: This is the public's opportunity to
address the Board about non -agenda items. During this proceeding it is
important that the Board not discuss or take action on any item brought up
at this time. The Boards' options during this topic are 1) to listen, 2) ask
questions and respond to the presenter only, 3) request staff to look into
the issue and report back to the Board and/or 4) request that the Chair put
the item on a future agenda for the Board to discuss or consider.
4. Aaenda Item No. 4A. Consider: Recommendation on Dr000sed Dark
dedication for Ridgeview II Development — The proposed Ridgeview II
development is located on Davis Boulevard (FM 1938). It contains 41
residential lots requiring dedication of 1.025 acres of park land or a
payment of $123,000 in park dedication fees to satisfy the park dedication
requirement. The developer is seeking to satisfy park dedication
requirements by 1) providing 2.69 acres of private neighborhood park
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — May 13, 2013
Page 2 of 4
land, and 2) providing private park amenities to include two (2) benches,
and 2,630 LF of 5' wide concrete trail. In addition, the developer proposes
that the Property/Homeowners Association of Ridgeview II will maintain
the park land and amenities, in perpetuity, at no cost to the City. The park
and amenities are valued at $365,250. As per the Park Dedication
ordinance (Article VII, Section 7.06, Private Parks), the developer may
request credit for any private park, recreation or open space area, but
such private park, recreation or open space amenities may never satisfy
more that 50% of the total park and open space dedication requirement of
the ordinance. Therefore, the developer requests credit for 50% of the
value of the proposed private park land and private park amenities
($182,625). A copy of the letter and park dedication worksheet prepared
by the developer are included in your packet. The Developer will be in
attendance to answer any questions from the Board.
5. Agenda Item No. 5A. Discussion: Southlake Youth Athletic Associations
Report — Representatives from Southlake's youth athletic associations
have been invited to the meeting by the Board to present information
related to their respective association. Participation statistics, by
association, are included within your packet for review prior to the
meeting.
6. Aaenda Item No. 5B. Discussion: Parks and Recreation Report — Staff will
provide the Board an overview of the parks and recreation programs,
events, and services offered by the Department of Community Services.
Participation statistics are included with your packet for review prior to the
meeting.
7. Agenda Item No. 5C. Discussion: Construction Management Report — The
Community Services Department Construction Management Report is
included in your packet. Please contact me if you have any questions
regarding the report.
8. Agenda Item No. 5D. Discussion: Southlake United Cricket Club Field
Usage Request — The purpose of this item is for the Board to review,
discuss, and provide staff direction on a request received from the
Southlake United Cricket Club related to field usage (see letter included in
packet). The Cricket Club has requested the use of athletic field space as
their home field for North Texas Cricket Association games. A copy of the
request from Cricket Club is included in your packet, and members of the
Club will be in attendance to answer any questions.
9. Agenda Item No. 5E. Discussion: Southlake 2030 Plan — Mobility Plan
Update — This is a standing agenda item. Sherry Berman and Lori Palmer,
City of Southlake Values:
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Parks and Recreation Board
Meeting Date — May 13, 2013
Page 3 of 4
Park Board representatives serving on the Mobility Plan Committee, may
provide an update on the committee's progress. No packet documents.
10. Agenda Item No. 5F. Discussion: Parks and Recreation Board Work
Groups Update — This is a standing item. No packet documents.
11. Agenda Item No. 5G. Discussion: The Miracle League of Southlake
Update — Chair Slocum may provide an update on activities of The Miracle
League of Southlake. No packet documents.
OTHER ITEMS OF INTEREST
12. City Council Action — The following park -related action items were
considered by City Council at the April 16, 2013 meeting.
• Approved Carillon Phase 4B Park Plan (The Preserve)
Park Board recommended approval 5-0 April 8, 2013
• Approved SPDC matching funds request from 2012/13
Leadership Southlake Class to contribute to construction
cost of nature center signage at the Bob Jones Nature
Center & Preserve, up to target contribution of $25,000
Park Board recommended approval 5-0 April 8, 2013
• Approved SPDC matching funds request from The Miracle
League of Southlake to contribute to construction cost of the
Texas Rangers Miracle League Field at Bicentennial Park
Park Board recommended approval 5-0 April 8, 2013
• Approved request from The Miracle League of Southlake for
the City to waive the City's field maintenance fees for The
Miracle League of Southlake program.
Park Board recommended approval 5-0 April 8, 2013
13. Park Board Meetings — The June 10 and July 8 regular Park Board
meetings have been canceled and a consolidated meeting rescheduled for
Monday, June 24, 2013 at 6:00 p.m. in Council Chambers.
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
1400 Main Street, Suite 210, Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — May 13, 2013
Page 4 of 4
Stacey Udoni, Assistant to the Director, 817-748-8036, sudoni(d)_ci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311; csanders(a)ci.southlake.tx.us
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold(a_)_ci.southlake.tx.us
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184;(Carpenter(a)ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
Monday, May 13, 2013
6:00 p.m.
LOCATION: Southlake Town Hall — Council Chambers
1400 Main Street
Southlake, Texas
REGULAR AGENDA:
1. Call to order
2. Consent:
A. Approve the minutes from the April 8, 2013 Parks and Recreation Board
meeting.
B. Approve Absences of Parks and Recreation Board members
3. Public Forum (This is the Public's opportunity to address the Board about non -
agenda items. During Public Forum, the Board will not discuss, consider or
take action on any items presented. The Board respectfully asks anyone
speaking during Public Forum to limit remarks to three minutes or less.)
4. Consider:
A. Recommendation on proposed park dedication for Ridgeview II
development
5. Discussion:
A. Southlake Youth Athletic Associations Report
B. Parks and Recreation Report
C. Construction Management Report
D. Southlake United Cricket Club Field Usage Request
E. Southlake 2030 — Mobility Plan Update
F. Parks and Recreation Board Work Groups Update
G. The Miracle League of Southlake Update
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — May 13, 2013
Page 2 of 2
6. Adjournment
A quorum of the City Council may be present at this meeting
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, May 10, 2013 by 6:00 p.m. pursuant to Chapter 551 of the
Texas Government Code.
JR l 10. L IV/ ' N-
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to
assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: April 8, 2013
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
BOARD MEMBERS PRESENT: Chairman John Slocum, Vice Chairman Tina Wasserman
and Board Members Elaine Cox, Lori Palmer and Chad Patton
BOARD MEMBERS ABSENT:
member Gregg Formella
Park Board Secretary Sherry Berman and Park Board
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director Kari
Happold and Deputy Director Candice Edmondson
1. CALL TO ORDER
Chairman Slocum called the meeting of the Parks and Recreation Board to order at 6:06 p.m.
2. CONSENT — Consent Agenda items are considered to be routine by the Board and are
enacted with one motion. Chair Slocum presented the Consent Agenda items for the
record.
2A. Approve minutes from the regular Parks and Recreation Board meeting held
February 11. 2013 — There were no corrections to the minutes.
2113. Absence of Parks and Recreation Board members — There were no absences for
consideration at this meeting. A copy of the attendance log was distributed in the
meeting packets.
nppRnVFn
A motion was made to approve the Consent Agenda including to accept the minutes of
February 11, 2013.
Motion:
Slocum
Second:
No Second
Ayes:
Cox, Palmer, Patton, Slocum and Wasserman
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A - 1
Minutes of the April 8, 2013 Parks Board Meeting
Page 2 of 7
3. PUBLIC FORUM
Chair Slocum opened the public forum and asked for anyone wishing to speak to come
forward. There being no one wishing to speak, Chair Slocum closed Public Forum.
4. CONSIDER:
4A. Recommendation on Carillon Ph 4B Park Plan — Director Tribble presented the park
plan for The Preserve as part of the Carillon Phase 4B development located at the
northeast corner of North White Chapel Boulevard and SH 114 for consideration and
answered Board questions regarding proposed amenities.
Jeff Kennemer, developer, Hines Group, 2200 Ross Avenue, Dallas, Texas, presented
the project and responded to questions.
The recommendation was discussed by the Board.
APPROVED
A motion was made to accept the park plan for The Preserve as part of the Carillon
Phase 4B development.
Motion:
Cox
Second:
Palmer
Ayes:
Cox, Palmer, Patton, Slocum and Wasserman
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried.
4B. Recommendation on SPDC Matchina Funds reauest from the 2012/13 Leadershi
Southlake Class to contribute to the cost of nature center signage at the Bob
Jones Nature Center & Preserve — Director Tribble presented the matching funds
request for a 100% match of a target $25,000 cash contribution toward the fabrication
and installation costs of the first phase of signage at the BJNCP. The request meets the
criteria designated in the Matching Funds Policy and is consistent with the Southlake
2030 Parks, Recreation & Open Space/Community Facilities Master Plan
recommendations related to the BJNCP.
Members from the 2012113 Leadership Southlake Class Debby Riordon and Ryan
Dorety, made a presentation in support of the SPDC matching funds request.
Park Board discussed the request.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-2
Minutes of the April 8, 2013 Parks Board Meeting
Page 3 of 7
APPROVED
A motion was made to approve and accept the proposal and to match the request for
the target of $25,000 cash contribution towards the fabrication and installation of the
nature center signage as presented.
Motion:
Wasserman
Second:
Patton
Ayes:
Cox, Palmer, Patton, Slocum and Wasserman
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried.
4C. Recommendation on SPDC Matchinq Funds request from The Miracle League of
Southlake (MLS) in the amount of $10,250 towards the construction of the Miracle
League Field in Bicentennial Park — Director Tribble presented the matching funds
request for a 100% match of $10,250 cash contribution toward the construction cost
(approximately $485,000) of the Miracle League Field at Bicentennial park. City Council
approved a $50,000 match contributed by MLS toward the project in September 2012.
MLS plans to continue fund raising efforts to contribute further to the construction cost
of the Field. The request meets the criteria designated with the Matching Funds Policy
and is consistent with the Southlake 2030 Parks, Recreation & Open Space/Community
Facilities Master Plan recommendations related to the Bicentennial Park.
Mike Mills, 1528 Main Street, Southlake, representative of Miracle League of Southlake,
made a presentation in support of The Miracle League of Southlake matching funds
request.
Park Board discussed the request.
npppnvpn
A motion was made to recommend approval of the SPDC Matching Funds request from
The Miracle League of Southlake to contribute to the construction cost of the Miracle
League Field.
Motion:
Cox
Second:
Patton
Ayes:
Cox, Palmer, Patton, Slocum and Wasserman
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-3
Minutes of the April 8, 2013 Parks Board Meeting
Page 4 of 7
Agenda Items 4C and 4F were related and considered in consecutive order.
4F. Recommendation on request from The Miracle League of Southlake for the City to
waive the City's field maintenance fees for The Miracle League of Southlake
program — Director Tribble introduced the request.
Mike Mills, 1528 Main Street, Southlake, representative of Miracle League of Southlake,
explained the request from The Miracle League of Southlake and responded to Park
Board questions.
Park Board discussed this item.
APPROVED
A motion was made to recommend approval of the request from The Miracle League of
Southlake for the City to waive the City's field maintenance fees for The Miracle League
of Southlake program.
Motion: Patton
Second: Palmer
Ayes:
Cox, Palmer, Patton, Slocum and Wasserman
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried.
4D. Recommendation to Citv Manaaer for variance to allow beer to be served at the
Southlake Tennis Center durina Charitv Tennis Mixed Doubles fundraisina event
May 5, 2013 — Director Tribble presented the request for a variance to the park
regulation that prohibits the possession or consumption of alcoholic beverages in a City
park from Roxy Tennis, LLP, to allow beer to be served on City property, the Southlake
Tennis Center, at the fundraising event on May 5, 2013 to benefit "Supporters of
SafeHaven of Tarrant County." Roxy Tennis, LLP will comply with all City requirements
for the variance and TABC regulations. The City Manager will make a decision following
the Park Board recommendation.
Mia Poorman, 220 Canyon Lake Drive, Southlake Tennis Center Management
Contractor, talked about the planned fundraiser and its intention to involve more men to
raise awareness of domestic violence and responded to Park Board questions.
Park Board discussed the agenda item.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-4
Minutes of the April 8, 2013 Parks Board Meeting
Page 5 of 7
Apppnvp )
A motion was made to recommend to the City Manager to approve the variance to allow
beer to be served at the Southlake Tennis Center during the Charity Tennis Mixed
Doubles fundraising event May 5, 2013.
Motion:
Cox
Second:
Patton
Ayes:
Cox, Palmer, Patton, Slocum and Wasserman
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried.
4E. Recommendation to Citv Manaaer for variance to allow beer to be served at
BJNCP durina the 2012/13 Leadershio Southlake Class aaareciation event Mav 9.
2013 — Director Tribble presented the request for a variance to the park regulation that
prohibits the possession or consumption of alcoholic beverages in a City park from the
Bob Jones Nature Center organization to allow alcoholic beverages to be served on City
property, Bob Jones Nature Center & Preserve, at the fundraising event on May 9, 2013
in appreciation of the Southlake Leadership Class. The Bob Jones Nature Center
organization will comply with all City requirements for the variance and TABC
regulations. The City Manager will make a decision following the Park Board
recommendation.
Debra Edmondson, BJNCO President, and Teresa Moss, BJNCO Executive Director,
were present in support of the request but did not make a presentation.
APPROVED
A motion was made to recommend to the City Manager to approve the variance to allow
alcoholic beverages to be served at the BJNCP during the Leadership Southlake Class
appreciation event on May 9, 2013.
Motion:
Wasserman
Second:
Patton
Ayes:
Cox, Palmer, Patton, Slocum and Wasserman
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried.
Debra Edmondson introduced members of the BJNCO board of directors present at the
meeting — Buddy Luce and Jane Musser— and new executive director Theresa Moss.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A - 5
Minutes of the April 8, 2013 Parks Board Meeting
Page 6 of 7
5. DISCUSSION
A. Potential Revisions to the Park Use Policy — This item was administratively
tabled based on advice from the City Attorney.
B. Construction Management Report — The Construction Management Report
included in the meeting packet. Director Tribble responded to Board questions.
C. Southlake 2030 Plan Components Update — 2030 Mobility Plan — No update
was provided.
D. Miracle League Program Update — Chair Slocum announced the first
sponsorship received from Classic Chevrolet. Tina Wasserman talked about
presentations made recently at the Carroll Special Programs PTO meeting and
the varsity baseball game "Special Programs PTO Night."
E. Parks & Recreation Board Work Groups — An assignment list was included in
the packets. Chairman Slocum presented the latest updates regarding the work
groups.
F. Parks & Recreation Board Member Notebooks — Director Tribble and Deputy
Director Happold explained the contents provided in the new member notebooks
distributed to members.
G. Community Recreation Center 3D Animation Flyover Presentation — Director
Tribble presented a PowerPoint and responded to questions.
6. ADJOURNMENT
A motion was made to adjourn the meeting at 7.36 p.m.
Motion:
Cox
Second:
Palmer
Ayes:
Cox, Palmer, Patton, Slocum and Wasserman
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried.
John Slocum, Chair
Parks & Recreation Board
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-6
Minutes of the April 8, 2013 Parks Board Meeting
Page 7 of 7
Chris Tribble, Director
Community Services Dept.
A recording of this meeting is available upon request from the Office of City Secretary and may be viewed at
www.cityofsouthiake.com /Video On Demand.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-7
CITY OF
SOUTHLAKE
MEMORANDUM
April 30, 2013
TO: Parks and Recreation Board
FROM:Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing
Agenda Item
Action Requested: Park Board will consider the absence of Park Board members
Sherry Berman and Gregg Formella from the April 8, 2013
meeting.
Background
Information: The "Absence Policy for Parks and Recreation Board" originally
adopted July 12, 2004 and revised March 2, 2010, provides a
mechanism for consideration of absences of Board members from
regular or special Park Board meetings. This item is listed as a
standing item on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: Park Board approved the revised Absence Policy at the February
8, 2010 meeting.
Park Board approved the original Absence Policy at the July 12,
2004 meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Attendance Log
Staff
Recommendation: Park Board approve absences of Park Board members Sherry
Berman and Gregg Formella from the April 8, 2013 meeting.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2B-1
Park and Recreation Board Attendance Report
Place
Name
1114113
2/11/13
3/11/13
4/8/13
5/13/13
6/10/13
7/8/13
8/12/13
9/9/13
10/14/13
11/11/13
12/9/13
Individual
Attendance
Rate
Hrs To
Date
Tina Wasserman
o
....
Gregg Formella
Meeting Attendance
Rate (includes
substitutions)
it
it ,
Average Monthly
Attendance Rate
2013 90%
Total 100-
In attendance
x
Not in attendance, no substitute
r
Substitute in attendance
•
Vacant position
Meeting Canceled
Meeting Canceled due to no quorum
Change in Representative
2B-2
CITY OF
SOUTHLAKE
MEMORANDUM
May 8, 2013
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Recommendation on proposed park dedication for Ridgeview II
Development
Action
Requested: Review and recommendation on park dedication requirements for
the Ridgeview II development.
Background
Information: Ridgeview II development is located on Davis Boulevard (FM 1938)
and includes 41 residential dwelling units.
The City's Subdivision Ordinance, specifically Article Vll, Park and
Recreation Dedication Requirements, requires a developer to
dedicate 1 acre of park land for every 40 residential dwelling units
to satisfy it's Park Dedication Requirement.
This proposed 41 unit residential development requires the
dedication of 1.025 acres of park land. The required park
dedication acreage for this development is determined by dividing
the number of residential dwelling units 41 by 40 = 1.025 acres.
The Article VIl also allows for a park dedication fee payment option,
in lieu of the park land dedication. The park dedication fee is
determined by multiplying the number of residential dwelling units
by $3,000.
This proposed 41 unit residential development would require a fee
payment option of $123,000. The fee payment option for this
development is determined by multiplying the 41 residential
dwelling units by $3,000 = $123,000.
Ridgeview II proposal is to satisfy the park dedication requirement
by dedicating 2.69 acres of private park land (see attached
rendering).
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A - 1
Parks and Recreation Board Meeting Date — May 13, 2013
Page 2of3
Ridgeview II also proposes that the 2.69 acres of proposed private
park land be maintained by the Property/Homeowners Association
of Ridgeview II, in perpetuity, and at no cost to the City.
Ridgeview II also proposes private park amenities including (2) park
benches, and 2,630 LF of trail.
Ridgeview II proposal suggests a total value of $356,250 for the
park land dedication and amenities. Those calculations are as
follows:
• 2.69 acres $322,800
• (2) benches $ 3,000
• 2,630 LF trails 39,450
$356,250
Ridgeview II proposes the park land and park amenities to be
private. Therefore, as per the ordinance, the developer is only
eligible for credit up to 50% of the value ($356,250 / 2 = $182,625).
The 50% value of the proposed park dedication and amenities
exceed the $123,000 required park dedication value by $59,625.
As such, the developer requests consideration of a $59,625 credit
that may be applied to a future park project to be developed by the
same owner/applicant (developer).
The item for consideration by the Board is:
• a recommendation on the acceptance of the proposed
dedication of 2.69 acres of private park land, two (2) park
benches, and 2,630 LF of 5' paved concrete trail.
• a recommendation on the granting of a credit balance of
$56,625 to be applied to a future park development by the
same owner/applicant (developer)
Financial
Considerations: As described above.
Strategic Link: This item is linked to the City's Strategy Map related to the focus
area of Quality Development and meets the corporate objectives to
Provide Attractive and Unique Spaces for Enjoyment of Personal
Interests, and to Collaborate with Select Partners to Implement
Service Solutions.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-2
Parks and Recreation Board Meeting Date — May 13, 2013
Page 3of3
Citizen Input/
Board Review: Park Board recommendation at May 13, 2013 meeting.
City Council will consider developer agreement at an upcoming
meeting.
Legal Review: Not Applicable
Alternatives: Alternatives include:
• Board recommendation to accept the proposed park land
dedication as presented
• Board recommendation to accept the proposed park land
dedication with input as desired
• Board recommendation not to accept the proposed park land
dedication and require payment of the park dedication fee
Supporting
Documents: Supporting documents include the following:
• Proposal letter from Ridgeview I I
• Ridgeview II Proposed Park Dedication concept
• Park dedication worksheet
Staff
Recommendation: Park Board review and recommendation on the proposed park land
dedication for Ridgeview II
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-3
0 i
a a- MASTER PLANNING URBAN DESIGN
May 7, 2013
Mr. Chris Tribble
Director of Community Services
City of Southlake
1400 Main Street, Suite 210
Southlake, Texas 76092
RE: Ridgeview II
ARCHITECTURE LANDSCAPE ARCHITECTURE
SAGE GROUP, INC.
Dear Chris,
On behalf of Four Peaks-RM, Inc., thank you for your cooperation and working with us to make the proposed
Ridgeview II a development of the highest quality and a neighborhood the City of Southlake will take pride in.
As with the original Ridgeview at Southlake development, one of the prominent features of Ridgeview II will be
the preservation of and improvements to significant areas of existing open space, much of which will preserve
some of the largest and best trees on the property. This open space will be prominently located, visible to all as
they enter the project off Davis Blvd., as well as behind and between many of the home sites, making it very
useable by residents. The 5.62 acres of total open space represents a significant portion of this development,
approximately 28.78% of the total project area. (Please see attached exhibit.)
Some of the open space will act as a landscaped buffer between the residential portion of the project and the noise
and activity of Davis Blvd. Another area will act as a buffer between this new development and our neighbors
living in the existing home sites within the adjacent Southlake Woods neighborhood. In addition, we have chosen
to reserve several specific parcels for internal open space, acting as parks, walking corridors, gathering spaces and
visual amenities for the residents of and visitors to Ridgeview II. Several open space reservations located between
the residential lots have been specifically carved out of the plan in an effort to preserve multiple large tree
groupings. In addition, for more passive recreational purposes, we have allocated a large green belt corridor
through the center of the project, between the lots, complete with a 5' concrete trail.
This open space and the associated planned improvements represent a significant investment by the developer and
will be permanently maintained by the Property/Homeowners Association of Ridgeview II on a continuing basis,
at no cost to the city. Therefore, we are respectfully asking for the maximum amount of credit toward the required
park fees for Ridgeview II, with the unused balance being retained as a credit for potential future phases or other
developments. (See attached Worksheet. Please note we are only asking for credit for that open space IN
ADDITION to the minimum open space requirements (15%) of the TZD zoning ordinance, under which we have
requested our zoning change.) We are requesting to go before the Park Board, at their next meeting, to seek
approval for this proposal, and will be happy to explain our plans and answer any questions.
Thank you for your time and consideration. If you have any questions regarding this proposal, please call me at
817-424-2626. We look forward to meeting with the Park Board.
Sincerely,
Curtis W. Young, I
Principal
Sage Group, Inc.
On behalf of Four Peaks- RM, Inc.
1130 N. CARROLL AVENUE -SUITE 200 SOUTHLAKE, TEXAS 76092
TEL 817.424.2626 FAX 817.424.2890
4A-4
Neighborhood:
41 Lots (57.40%)
11.21 ac.
Open Space (28.78%)
5.62 ac.
Street R.O.W. (13.82%)
2.70 ac.
Total Neighborhood:
19.53 ac.
Total Site Area:
19.53 ac.
Planner: SAGE GROUP, INC.
Master Planning
Urban Design
Architecture
Q O Q Q Landscape Architecture
1130 N. Carroll Ave., Ste 200
Southlake, Texas 76092
TEL: 817-42+2626
7MAY 13
1" = 60'
0 60' 120'
EMMA
24
1 0' Park / Open Space Plan
Legend
Open space required by zoning (15.00%) 2.93 ac.
Open space beyond zoning requirement 2.69 ac.
2,630 linear feet of open space sidewalks
]Rid�Y.eview II
4A - 5
Southlake, Tarrant County, Texas
Park Dedication Worksheet
Project Name: IZID&C- 0IEW 11
Is there a City Council approved Developers Agreement in place?
is thisP D? NP I T$ D
B. Project Park Service Area Type (see Plate 2, 2001 Park Master Plan):
(i) Existing Proposed (ii) Neighborhood Park Community Park City Park
C. Project is _ Residential (go to line D) or Non-residential (go to line E)
). Residential: Number of new dwelling units
E. Non-residential. Number of gross project acres
F. Credit for land dedication, physical improvement, or amenities requested?
Yes (fill out troth line G (i) or (ii) and worksheet below) No (see line G (i) or (ii) only)
G. Dedication/Fee Calculation:
(i) Residential: 1 acre per 40 dwelling units = �• �ZrJ acres OR
dwelling units x $3,000 per dwelling unit = $ Z� 0 project fees due
(ii) Non-residential: 1 acre per 50 gross acres = acres OR
acres at $2,400 per gross acre = $ project fees due
Expense Credit Worksheel A I
Item Units
B I
Current
I Invento
C I
Joint
I Use'
D I
Current
iDeficiencyL
E I
Proposed
Units
F I
Proposed
Value
G I
Private?
50% max.
H
TOTAL
CREDIT
Land Dedication
1. Neighborhood Park Land
acres
70.8
1.2
d
2. Community / City Park Land
acres
238.71
0
3. Linear / Special Purpose Park Land
acres
26.61
9.4
4. Natural Areal
acres
396
220
'Deficiency standards do not include Joint Use inventories as they are not dedicated to the city. Joint lke shovm to r informational purposes
' Number can be inclusive o r acreage amounts shown in items above
Facilides/Amenities
5. Amphitheater
facility
1
6. Aquatics center
facility
0
-1
7. Batting ca a stall
stall
10
-2
8. Baseball diamond outh
diamond
10
-2
9. Baseball diamond Adult
diamond
-2
10. Baseball Practice Area
diamond
9
9
-3
11. Basketball court outdoor
court
31
3
-1
12. Bench public
each
182
2
ma
Virs
115L
13. Bench primte
each
14. Community Center/Recreation Center
facility
0
1
15. Dog Park
1
16. Fishing ier/dockpier/dock
2
17. Horseshoe court
each
1
1
18, In -line hockey rink (lighted)4rink
1
19. Lacrosse field
field
1
-2
20. Nature Center
1
21. Pavilion
each
11
_
22. Pee -Wee Football Field
field
1
-2
23. Picnic shelter
each
1 10
24. Picnic table
each
81
.25. Playground
each
5
-1
26, Senior Center
facility
1
27. Skate Parts
each
-1
28. Soccer Fielc13
field
13
-3
29. Soccer Practice Area
field
1 12
-12
30. Softball diamond outh
diamond
4
-1
31. Softball diamond Adult
diamond
2
32. Softball Practice Area6
diamond
6
33. Tennis Center Pro Shop)
facility
1
34. Tennis courts
court
15
-1
35, Trail (hike/equestrian
mile
7.7
36. Trailhead, Equestrian
each
3
37, Trail. Nature
mile
0.5
-1.9
38. Trail, Paved
mile
3.4
3.8
5D
39,A15Vt
2
39. Trail, Mountain Biking
mile
0
-2.4
40. Sand volleyball court
court
0
-2
41. TOTAL CREDIT REQUESTED-' (Sum of right column above) M2142
42. REQUIRED FEE (line G(i) or (ii)) (See "Project Information" section) 000
43. BALANCE Excess only credited to other projects at Board and Council discretion
'Standards are based on game and practice fields being mutually exclusive of each other. Fields which maybe lighted and/or used as practice and game fields will lower overall numbers.
'Standard is 1:25,000 population, Ultimate population of 35,000 will create a burden. Need most likely met with youth facility in Bic enlernial Park per Master Plan.
Park Land Dedication Application effective 6-4-08 - Revised 09-07-1 LdocPage 2 of 3
Effective Date: June 4, 2008
CITY OF
SOUTHLAI<-..E
MEMORANDUM
May 8, 2013
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Southlake Youth Athletic Associations Report
Representatives from Southlake's youth athletic associations have been invited
to the meeting by the Board to present information related to their respective
association. Participation statistics, by association, are included within your
packet for review prior to the meeting.
5A - 1
YOUTH SPORTS PARTICIPATION REPORT
(2002-2012)
Southlake Girls Softball Association
Season
Resident
Non -Resident
Total
Fall2002
237
N/A
237
Spring 2003
315
22
337
Fall 2003
230
26
256
Spring 2004
291
22
313
Fall 2004
363
N/A
363
Spring 2005
433
N/A
433
Fall 2005
339
N/A
339
Fall2006
309
N/A
309
Spring 2007
395
N/A
395
Fall 2007
385
N/A
385
Spring 2008
433
N/A
433
Fall 2008
315
N/A
315
Spring 2009
193
210
403
Fall 2009
116
177
293
Spring 2010
136
47
183
Select 2010
26
143
169
Fall 2010
169
139
308
Spring 2011
137
56
193
Select 2011
51
306
357
Fall 2011
101
56
157
Spring 2012
97
44
141
Select 2012
124
230
354
Fall 2012
97
55
152
Total
6,825
Southlake Baseball Association
Season
Resident
Non -Resident
Total
Fall2002
574
77
651
Spring 2003
951
N/A
951
Fall 2003
549
66
615
Spring 2004
947
N/A
947
Fall 2004
561
N/A
561
Spring 2005
1,002
N/A
1,002
Fall 2005
543
N/A
543
Spring 2006
1,048
N/A
1,048
Fall2006
436
79
515
Spring 2007
788
137
925
Fall 2007
408
93
501
Spring 2008
853
181
1,034
Fall 2008
462
290
752
Spring 2009
811
280
1,091
Fall 2009
464
113
577
Spring 2010
798
149
947
Select 2010
181
36
217
Fall 2010
434
105
539
Spring 2011
771
145
916
Summer 2011 Select
54
9
63
Fall 2011
361
111
472
Spring 2012
716
158
874
Summer 2012 Select
123
19
142
Fall 2012
467
114
581
Total
16,464
5/9/2013
5A-2
YOUTH SPORTS PARTICIPATION REPORT
(2002-2012)
Southlake Carroll Lacrosse Association
Season
Resident
Non -Resident
Total
Fall 2002
189
N/A
189
Spring 2003
253
N/A
253
Summer 2003
118
N/A
118
Fall 2003
195
N/A
195
Spring 2004
251
N/A
251
Summer 2004
88
N/A
88
Fall 2004
266
N/A
266
Spring 2005
266
N/A
266
bummer
Fall 2005
225
N/A
225
Spring 2006
144
N/A
144
Summer 2006
153
N/A
153
Fall 2006
144
N/A
144
Spring 2007
177
N/A
177
Fall 2007
235
N/A
235
Spring 2008
212
N/A
212
Fall 2008
316
N/A
316
Spring 2009
255
N/A
255
Fall 2009
233
36
269
Spring 2010
234
41
275
Fall 2010
229
31
260
Spring 2011
160
13
173
Fall 2011
327
28
355
Spring 2012
203
9
212
Fall 2012
295
44
339
Total
5,479
Grapevine Southlake Soccer Association
Season
Resident
Non -Resident
Total
Fall 2002
1,212
N/A
1,212
Spring 2003
1,243
N/A
1,243
Fall 2003
976
N/A
976
Spring 2004
885
N/A
885
Fall 2004
1,109
N/A
1,109
Spring 2005
1,133
N/A
1,133
Fall 2005
1,122
N/A
1,122
Fall 2006
918
N/A
918
Spring 2007
745
661
1,406
Fall 2007
761
N/A
761
Spring 2008
937
771
1,708
Fall 2008
841
744
1,585
Spring 2009
748
645
1,393
Fall 2009
818
726
1,544
Spring 2010
817
703
1,520
Fall 2010
888
701
1,589
Spring 2011
822
730
1,552
Fall 2011
838
812
1,650
Spring 2012
834
806
1,640
Fall 2012
850
757
1,607
Total
26,553
5/9/2013
5A-3
YOUTH SPORTS PARTICIPATION REPORT
(2002-2012)
City Managed Youth Flag Football League
Season
Resident
Non -Resident
Total
Fall2002
77
N/A
77
Spring 2003
104
N/A
104
Fall 2003
82
N/A
82
Spring 2004
132
N/A
132
Fall 2004
100
N/A
100
Spring 2005
179
N/A
179
Fall 2006
245
62
307
Spring 2007
261
43
304
Fall 2007
307
N/A
307
Spring 2008
268
91
359
Fall 2008
247
166
413
Spring 2009
243
120
363
Fall 2009
249
192
441
Spring 2010
208
137
345
Fall 2010
210
191
401
Spring 2011
208
170
378
Fall 2011
186
114
300
Spring 2012
155
148
303
Fall 2012
155
76
231
Total
5,126
City Managed Youth Volleyball League
Season
Resident
Non -Resident
Total
Fall 2002
129
N/A
129
Spring 2003
266
N/A
266
Summer 2003
120
N/A
120
Fall 2003
152
N/A
152
Spring 2004
288
N/A
288
Summer 2004
132
N/A
132
Fall 2004
178
N/A
178
Spring 2005
381
N/A
381
Summer 2005
221
N/A
221
Fall 2005
201
59
260
Spring 2006
306
59
365
Summer 2006
146
N/A
146
Fall 2006
237
40
277
Spring 2007
304
130
434
Summer 2007
110
59
169
Fall 2007
274
N/A
274
Spring 2008
239
67
306
Summer 2008
269
18
287
Fall 2008
183
26
209
Spring 2009
251
30
281
Fall 2009
209
58
267
Spring 2010
226
68
294
Fall 2010
198
59
257
Spring 2011
185
73
258
Fall 2011
161
75
236
Spring 2012
214
82
296
Fall 2012
216
52
268
6,751
5/9/2013
5A-4
YOUTH SPORTS PARTICIPATION REPORT
(2002-2012)
City Managed Youth Basketball League
Season
Resident
Non -Resident
Total
Fall2002
958
N/A
958
Summer 2003
324
N/A
324
Fall 2003
1,079
N/A
1,079
Summer 2004
320
N/A
320
Fall 2004
1,197
N/A
1,197
Summer 2005
323
N/A
323
Fall 2005
1,226
216
1,442
Summer 2006
317
N/A
317
Fall2006
971
351
1,322
Summer 2007
226
136
362
Fall2007
810
290
1,100
Summer 2008
234
184
418
Fall2008
761
289
1,050
Summer 2009
160
141
301
Fall2009
717
235
952
Summer 2010
165
148
313
Fall2010
595
180
775
Summer 2011
158
180
338
Fall 2011
733
283
1,016
Summer 2012
294
90
384
Fall2012
604
321
925
Total
15,216
Dragon Youth Football
Season
Resident
Non -Resident
Total
Fall2010
41
6
47
Fall 2011
57
3
60
Fall2012
28
4
32
Total
I
1
1 139
5/9/2013
5A-5
500
450
400
350
300
Vf
c 250
It 200
f0
a
150
100
50
0
433
Southlake Girls Softball Association
385
315
306
210
193
_
177
169
137
39
143
11
12
97
101
97
47 56
4
5
6
5
-
-
2
iI,& iIle
i/,& iIlei/,& iIle
PCII
Pc��O
1�300)
11_
006I
1�3009Pc��O
�011
'01�
O) O�
1�0d1
09
dO
d1
1�
dO 1�
u Spring Resident u Spring Non -Resident
Season
o Fall Resident 0 Fall Non -Resident
5A-6
900
853
811 798
800 788
700
m
500
N
C
m
.Q- 400
U
i
m
a
300
200
100
0
Southlake Baseball Association
716
i49 145 58
123
54
LU
11�9 9
i I
Spy/ Spr/ Spr/ Spr/ Spr/
7sG� Sprs4��100�0��000 )
�0
1
J Spring Resident LSpring Non -Resident 1sP/Pc� 1�sP/Pc�
■ Fall Resident o Fall Non -Resident Season
462 464 467
`?006� �009 �010 c�1?0
5A-7
Southlake Carroll Lacrosse Association
350
300
250
200
Vf
4+
C
m
Q" 150
i
m
a
100
50
44
' ' ' ' ' '
ea�O O ��O Op) Opp Op9 0,70
1 p O17 0, j?
O) 0� 09 1p 11 1�
* Spring Resident u Spring Non -Resident
Season
o Fall Resident o Fall Non -Resident
5A-8
1,000
900
800
700
600
Vf
c 500
Q.
.2
co
400
a
300
200
100
0
Grapevine Southlake Soccer Association
817
703
645
1
Spr/ Spr' Spr/ Spr/ Spr/
OO> 0013,
009 O110 Oz7
u Spring Resident u Spring Non -Resident
o Fall Resident 0 Fall Non -Resident
Oz �00, %006 �009 �010
Season
838 850
"0O' "0O
5A-9
350
300
250
0111
Y 150
i
m
a
111L
50
N
City Managed Youth Flag Football League
243
208
208
170
137
120
307
186
14
155
Sp Sp Sp Sp Sp Sp cd �d �d �d �d �d
g�0 g�0 g�0 g�0 O O 00, 00d' 000 0'IO
01 08 09 -70 17 Z?
Spring Resident Spring Non -Resident
Season
vd Fall Resident _j Fall Non -Resident
5A - 10
350
304
300 1
250
`111f
Ln
c
to
Q
Y 150
i
m
a
10181
50
17
City Managed Youth Volleyball League
269 274
209
130
110
2
3
67
8
59
g
30
6
18
1
Sp
S4
Sp
S4
Sp Sp Sp
Sp
'cd
'�a
�d
100,
100
1
��
00,
00�
000 O1 O"Z
01�
d'
0
9
�00,
�00� p
Spring Resident Spring Non -Resident Season
w Fall Resident v Fall Non -Resident
198
216
7
iI
110,
5A - 11
City Managed Youth Basketball League
900
800
700
600
500
Vf
4+
C
f0
Q- 400
.2
co
a
300
200
10111
He
S4��P�� S4��P~�
00S4��Pr�
) 008 009 O1p OId
* Summer Resident U Summer Non -Resident
o Fall Resident 0 Fall Non -Resident
SO /d// 110//
Op, 008
01?
Season
11pp9 110,170
p1 p
5A - 12
50
40
t.
30
.2
a
20
10
Dragon Youth Football
(Flag Participants Only)
Fall 2010 Fall 2011 Fall 2012
■ Fall Resident ■ Fall Non -Resident
Season
5A - 13
CITY OF
SOUTH LAKE
MEMORANDUM
May 8, 2013
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Parks and Recreation Report
Staff will provide the Board an overview of the parks and recreation programs,
events, and services offered by the Department of Community Services.
Participation statistics are included with your packet for review prior to the
meeting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5113-1
CITY MANAGED PROGRAMS AND EVENTS PARTICIPATION REPORT
2001-2012
FY 2001
FY 2007
Special/Community Events
18,185
Special/Community Events
26,000
City Managed Programs
2,168
City Managed Programs
3,721
City Managed Athletics
2,980
City Managed Athletics
3,602
Contract Programs
2,017
Contract Programs
5,170
Grand Total
25,350
Grand Total
38,493
FY 2002
FY 2008
Special/Community Events
19,465
Special/Community Events
36,950
City Managed Programs
1,745
City Managed Programs
4,917
City Managed Athletics
2,201
City Managed Athletics
3,444
Contract Programs
2,782
iContract Programs
5,473
Grand Total
26,193
Grand Total
50,784
FY 2003
FY 2009
Special/Community Events
22,267
Special/Community Events
39,500
City Managed Programs
2,403
City Managed Programs
4,231
City Managed Athletics
3,643
City Managed Athletics
2,739
Contract Programs
3,319
Contract Programs
5,501
Grand Total
31,632
Grand Total
51,971
FY 2004
FY 2010
Special/Community Events
25,150
Special/Community Events
40,200
City Managed Programs
2,083
City Managed Programs
5,026
City Managed Athletics
3,673
City Managed Athletics
3,307
Contract Programs
3,444
Contract Programs
6,064
Grand Total
34,350
Grand Total
54,597
FY 2005
FY 2011
Special/Community Events
26,190
Special/Community Events
45,150
City Managed Programs
2,391
City Managed Programs
4,225
City Managed Athletics
4,272
City Managed Athletics
3,201
Contract Programs
3,509
Contract Programs
6,153
Grand Total
36,362
Grand Total
58,729
FY 2006
FY 2012
Special/Community Events
37,546
Special/Community Events
46,500
City Managed Programs
3,841
City Managed Programs
3,651
City Managed Athletics
4,453
City Managed Athletics
3,421
Contract Programs
3,965
Contract Programs
6,098
Grand Total
49,805
Grand Total
59,670
5/9/2013
5B-2
70,000
50,000
a) 40,000
Q 30,000
20,000
10,000
U
Recreation
FY 2001 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
OContract Programs OCity Managed Athletics OCity Managed Programs OSpecial/Community Events
5B-3
140,000
120,000
100,000
ccD 80,000
c
c�
c
a�
a 60,000
40,000
20,000
C
Recreation
FY 2001 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Fiscal Year
--WO--Total - all areas -"Contract Programs City Managed Athletics tCity Managed Programs tSpecial/Community Events
5B-4
CITY OF
SOUTHLAKE
13
Monthly Construction Report
Southlake Community Services
May 2013
Ci
M
O
CM
C7
M
O
a
M
O
N
a
M
O
N
C7
V
O
N
Planned
Actual
Adjusted
N
M
M
M
M
M
M
M
:2
M�
a
omplete
Start
Com to
6
E
a
a
N
Project Title
Budget
Co
Date
Date
O
n
li
a
y
O
#
o
li
SPDC FUND An
Bicentennial Park Phase 2
Provided SRA review comments by City staff. Another review package will be
$9,480,000
$1,234,000
09/01/14
07/01/11
11/01/14
necessary before a bid set is ready.
•
On Track
■
Attention Needed
No.
Project Jeopardy
r✓71
Substantially Complete
5C-1
Southlake Community Services Project Status Update
Manager: Kao
Report Date: 05/09/13
CITY O'
SOUTHLAKE
0
7Account
- Bicentennial Park Phase 2
e/Objective: Miracle field, renovated shade structures, new concession, new maintenance building, new playground, boulevard
connection, parking, utilities, drainage, landscaping, and paths.
Code: TBD
Start Date: 07/01/111 Total Project Budget: 1$9,480,000
Adi. Completion Date: 11/01/141 Total Proiect Commitments: 1$1.234,000
100% 90%
80%
Y
a
60%
E
40%
�j
e
20%
U
0% 0% 0% 1 Will
Design Bidding Approvals Construction Phase Total Spending
SCOpe — Reviewed design drawings and provided comments to SRA. SRA will provide another set for review.
Schedule ♦ Bid set anticipated end of June
Cost — Change in scope has increased anticipated construction costs. Address project budget in FY 2014 CIP per SPDC
Resources — No issues at this time.
Technical — No issues at this time.
Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x
5C-2
CITY OF
SOUTHLAKE
MEMORANDUM
May 8, 2013
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Southlake United Cricket Club Field Usage Request
Action Requested: Park Board discussion and direction to staff regarding a
request from the Southlake United Cricket Club for field
usage.
Background
Information: Southlake United Cricket Club is a member of North Texas
Cricket Association, a non-professional amateur cricket
organization, founded in 1997/98 to promote cricket in
Texas. The North Texas Cricket Association (NTCA) is an
affiliate of the United States of America Cricket Association
(USACA) which is an affiliate of the ICC, the world body
governing Cricket. NTCA organizes and manages
competitive Cricket in the Dallas -Fort Worth metropolis.
Southlake United Cricket Club operates in Division C of
NTCA. Members of the Southlake United Cricket Club
consists of Southlake residents and a few Westlake
residents.
Southlake United Cricket Club games are typically
scheduled year-round on Sundays during the day, from 8.00
a.m. to 4:00 p.m. The playing field dimension is
approximately a 65 yard radius, with the Pitch being a
cemented, rectangular area of about 6 yards x 30 yards in
the center of the field.
Staff has discussed the potential usage of the western half of
Sports Field #1 at Bob Jones Park with Club officials as a
potential location, and have also discussed the undeveloped
open space area just north of Sports Field #1, and south of
the equestrian area.
Cricket is a sport currently not represented by any other
Southlake athletic association. Consideration of this request
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5D-1
Parks and Recreation Board
Meeting Date — May 13, 103
Page 2of2
may provide an opportunity to serve a need that is not
currently being met for Southlake citizens.
Staff seeks feedback and direction from the Board.
A copy of the request from Southlake United Cricket Club is
attached for your review and comments.
Financial
Considerations: There is no financial impact on the City budget for discussion
of this item.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Performance Management and Service
Delivery and meets the corporate objective to Collaborate
with Select Partners to Implement Service Solutions and to
Invest to Provide and Maintain High Quality Public Assets.
Citizen Input/
Board Review: Parks and Recreation Board discussion May 13, 2013
Legal Review: None
Alternatives: Alternatives may include:
■ Feedback and Direction to staff on next steps
Supporting
Documents: Supporting document includes the following items:
• Southlake United Cricket Club letter
Staff
Recommendation: Park Board discussion and direction to staff regarding
Southlake United Cricket Club field usage request
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5D - 2
City Of Southlake
Parks and Recreation Department
Southlake Town Center
Southlake
TX 76091?
Subject: Southlake United Cricket Club : Pitch assignment
Dear Mr Tribble:
I appreciate your time and considerations .for the other day when
we met at the field. This letter is then a follow up on our ongoing
discussion.
Here is the overall sketch of the process.
(M We need a field about the size of a soccer field or even less.
The dimension is 65 yard radius but this is not absolute number
and the specific plan that we discussed on that soccer field at the
north end of the Bob Jones Park would work just fine. The pitch
itself is a cemented reut:mngular area of about 6 x 30 yaTds. This
would sit just west of the goal. of the north most soccer field in the
Bob Jones Park (as discussed with you) .This is covered with a
green carpet (the kind you see in an indoor soccer field). This
blends in nicely with the rest of the field .There are really no other
Infrastructural requirements
5D-3
(B) The games are played during day times so no lighting fixtures
etc are needed. The bencheslbleachers that sit out there are good
enough.
(C) The games will be scheduled (upon your permission of course)
on the week -ends. Typically the games will be from 8 am to 4 pm
on Sundays only. There usually are no games on Saturdays and
except rarely. We play around the year but the schedule can be
fairly flexible. We can work with your office closely on the
schedules of these games.
(D) During the July August sessions and during peak winter
sessions the enthusiasm for the longer version of the game drops
and the NTCA holds a T20 league which lasts may be 4 hours. So
the duration changes from about 8 am to ? PM.
(E) At the appropriate time, we will be asking you for a list of all
available dates for a given season. And the games will then be
scheduled at that venue in close communication with your office.
Further more we understand and agree to pay any customary dues
that would be owed to the city. We further more will agree to abide
by your rules and regulations.
(F) We bring our own equipments and we recognize that our mom
does not work here. We Play and we Clean up after ourselves. This
will be enforced by our club.
A little bit ;about the NTCA and its functional algorithms
The NTCA has a honor code which governs the conduct of each
match. As a matter of statute certified ICC level I umpires are sent
for each game. All players wear whites except the umpires. Each
of these umpires have undergone a training seminar and have
tested to conduct the match in a fair and honorable fashion. The
decorum and the atmosphere is that of the British County Cricket.
In my opinion it will bring among other things a taste and nuance
of the finest of the English traditions to Southlake. It gives it that
refined loos: to it. At the end of the day this is considered a
5D-4
Gentlemen's sport and the proper decorum is observed at all times.
Additionally Alcoholic beverages consumption is prohibited by the
NTCA and by our club.
We are the Southlake United Cricket Club and are registered
with the NTCA. NTCA is the North Texas Cricket Association
which is a non professional amateur cricket promotion
organization. Our club has played in the Division C of this
organization and have played about 30 odd games in the last
season. It is noteworthy that the manager of our team has been
appointed as the Chairman of the NTCA.
Our team consists of Southlake residents and a few Westlake
residents. Our team consists of people who have accomplished
themselves in professional fields and many are Community
thought leaders and entrepreneurs in Medicine, Hematology!
Medical Oncology, Microinvasive surgery of the Spine, Infectious
Disease, CEO of multinational companies. Our combined
contribution to the tax base of the Southlake by the way of our
homeoNvnership status speaks for itself. I mention this only to give
your committee a feel for who are going to be there in terms of the
social environment in the local community.
With the above we respectfully appreciate your efforts in
working with us to give the Cricket 'Team of Southlake a home in
Southlake. We ue seek to strengthen community relationships in
the city of Southlake by promoting and playing cricket.
Respectfully submitted
Matkagement of the Southlake United
IYr. and- e dill Satend.ar Bhatia
I S
5D-5
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The information and diagrams on SportsKnowHow.com are intended for general
information purposes only and should not be considered to represent official or
sanctioned specifications. Please consult your league, organization or sanctioning
body for their specific dimensions and/or diagrams. Information and diagrams
onSportsKnowHow.com may be reproduced in electronic or written form only
with written permission from Sports KnowHow. com and IMUCorp.
5D-6
Cricket Pad Specifications
Dimensions of an 'Astroturf on Concrete' Cricket Pitch
-Concrete Slab
— 96 ft x 11 ft concrete slab without expansion joints
— Two 1 ft X 0.5 ft dirt holes to erect wooden stumps
-Astroturf
— 128 sq yards of any outdoor carpet in green color
96 ftj
- -66 ft
I
AML
AM
----,
i rease Markings with
white duct tape or paint
---------------
Cost to SCA of Building a Pitch
Initial Costs
• Concrete Slab
• Outdoor carpet:
• Total Cost:
On -going Costs
$2,900 ($3.25/sq.ft)
$1,500
$4f4OO
• The pitch is virtually maintenance -free so there is no
upkeep cost
• For the field, there is no requirement other than normal
mowing of the grass
• The carpet lasts for 5 years and is usually replaced by the
association
REMINDER
Canceled -June 10 and July 8 Park Board
Meetings
Next Park Board Meeting - June 24, 2013
@ 6pm in Council Chambers