Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2013-04-08 Parks Board Packet
CITY OF SOUTHLAKE MEMORANDUM April 4, 2013 TO: Parks and Recreation Board Members FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Parks and Recreation Board Meeting — Monday, April 8, 2013 at 6:00 p.m. The regular Parks Board meeting will begin at 6:00 p.m. in the Council Chambers. A light meal will be available prior to the meeting. Please let staff know if you will not be able to attend this meeting (Icarpenter(a)ci.southlake.tx.us or 817.748.8184). Thank you. 1. Agenda Item No. 2A. Consent: Approve minutes from the regular Parks and Recreation Board meeting held February 11, 2013. Please make any corrections to these minutes as part of the motion for consideration. 2. Aaenda Item No. 2B. Consent: Absence of Parks and Recreation Board Members — There are no absences for consideration at this meeting. All members of the Parks Board were present at the February 11 meeting and the March meeting was cancelled. A copy of the Attendance Report is in your packet. 3. Agenda Item No. 3. Public Forum: This is the public's opportunity to address the Park Board about non -agenda items. During this proceeding it is important that the Board not discuss or take action on any item brought up at this time. The Boards' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Board and/or 4) request that the Chair put the item on a future agenda for the Board to discuss or consider. 4. Agenda Item No. 4A. Consider: Recommendation on Carillon Phase 4B Park Plan — The purpose of this item is for the Park Board to review and make a recommendation to the City Council on the park plan for The Preserve as part of the Carillon Phase 4B development located at the northeast corner of North White Chapel Boulevard and SH 114. Recall Park Board and City Council previously reviewed and accepted the 50.15 acres of park land that was proposed by the developer (Hines) for the Carillon development. City Council approved the conceptual plan for the parks when the 380 Agreement for Carillon was approved August 17, City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — April 8, 2013 Page 2 of 6 2010. The park plan for The Preserve is consistent with the concept previously approved. 5. Agenda Item No. 4B. Consider: Recommendation on SPDC Matching Funds Request from the 2012/13 Leadership Southlake Class to contribute to the cost of nature center signage at the Bob Jones Nature Center & Preserve (BJNCP) — The purpose of this item is to review and provide the SPDC and City Council with the Park Board's recommendation on the SPDC Matching Funds request from the 2012/13 Leadership Southlake Class. The Department of Community Services has received a request for a 100% match of a proposed $25,000 cash contribution toward the fabrication and installation costs of the first phase of signage at the BJNCP. As per the SPDC Matching Funds Policy, Director Tribble has reviewed the request and recommends approval based on the project meeting the criteria designated within the policy. This project is consistent with the Southlake 2030 Parks, Recreation & Open Space/Community Facilities Master Plan recommendations related to the BJCNP. A copy of the SPDC Matching Funds application is included for your review in the packet. Also included is a copy of the current SPDC Matching Funds Policy for your reference. 6. Agenda Item No. 4C. Consider: Recommendation on SPDC Matching Funds request from The Miracle League of Southlake in the amount of $10,250 towards the construction of the Miracle League Field in Bicentennial Park — The purpose of this item is to review and provide the SPDC and City Council with the Park Board's recommendation on the SPDC Matching Funds request from The Miracle League of Southlake (MLS). The Department of Community Services has received a request for a 100% match of a proposed $10,250 cash contribution toward the construction cost of the Miracle League Field at Bicentennial Park. The total construction cost for the project is estimated to be approximately $485,000. Previously, on September 18, 2012, the City Council approved a 100% cash match of $50,000 contributed by MLS towards the project. The MLS plans to continue fund raising efforts to contribute further to the construction cost of the Miracle League Field. As per the SPDC Matching Funds Policy, Director Tribble has reviewed the request and recommends approval based on the project meeting the criteria designated within the policy. A copy of the SPDC Matching Funds application is included for your review in the packet. 7. Agenda Item No. 4D. Consider: Recommendation to City Manager regarding request for variance to allow beer to be served at the Southlake Tennis Center during the Charity Tennis Mixed Doubles fundraising event to be held May 5, 2013 — The Tennis Center management company, Roxy Tennis, LLP, has submitted a request for a variance to the City's park regulations prohibiting the possession or consumption of alcohol in a City City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — April 8, 2013 Page 3 of 6 park to allow beer to be served at a Charity Tennis Mixed Doubles fundraising event, on May 5, 2013 at the Southlake Tennis Center. This event is a fundraiser to benefit "Supporters of SafeHaven of Tarrant County" (S.O.S.), a non-profit organization working to end domestic violence through safety, support, prevention and social change. The event will include a tennis tournament followed by a barbeque dinner. Supporters of SafeHaven will have a booth to distribute information and literature; there will be no money given or taken. The beer is being donated by a tennis supporter and will be served separate from the food at no charge to adults over 21 years old. An off -duty police officer will be on site during the event. Roxy Tennis, LLP has also listed the City as an Additional Insured in the amount of $1,000,000 on the liability insurance policy obtained when they entered into the management agreement with the City. Roxy Tennis does not need to obtain a temporary permit from TABC since alcohol will be available "free" to all guests. Under specific conditions, alcohol may be permitted in City parks, provided the request meets all current City guidelines and policies, abides by TABC rules, and the variance to the City's park regulation, Southlake City Code Article ll, is recommended by the Park Board and approved by the City Manager. Staff has reviewed the request and recommends Park Board consideration. Previous variances to the City's park regulation to allow alcohol to be consumed at events in City parks have been recommended by the Parks Board and approved by the City Manager for Oktoberfest, Art In The Square, Naturally Sweet and Tennis Center fundraisers. Your packet contains a copy of the fundraiser request and additional details about the event for your consideration. Roxy Tennis owner, Mia Poorman, will be present at the meeting to respond to any questions. 8. Agenda Item No. 4E. Consider: Recommendation to City Manager regarding request for variance to allow alcohol to be served at the Bob Jones Nature Center & Preserve during the 2012/13 Leadership Southlake Class appreciation event to be held May 9, 2013 — The Nature Center management contractor, BJNC Board of Directors, would like to host a cocktail thank you event for the 2012/13 Leadership Southlake class on Thursday, May 9, 2013, from 4:30 p.m. to 7:00 p.m. at the Bob Jones Nature Center facility. The event will include refreshments from local establishments, served with alcoholic beverages. The BJNC Board has submitted a request for a variance to the park regulation that prohibits the possession or consumption of alcoholic beverages in a City park and has requested a permit to allow alcohol to be served, not sold, during the event. BJNC Board does not need to obtain a temporary permit from TABC since alcohol will be available "free" to all guests. Under specific conditions, beer and wine may be permitted in the nature center for up to four events per year, provided the request meets all current City guidelines and policies, abides by TABC rules, and the variance to the City's park regulation, Southlake City Code Article 11, is recommended by City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — April 8, 2013 Page 4 of 6 the Park Board and approved by the City Manager. Previous variances to the City's park regulation to allow alcohol to be consumed at events in City parks have been recommended by the Parks Board and approved by the City Manager for Oktoberfest, Art In The Square, Naturally Sweet and Tennis Center fundraisers. Your packet contains a copy of the fundraiser request and additional details about the event for your consideration. A BJNC Board member may be present at the meeting to respond to any questions. 9. Agenda Item 4F. Consider: Recommendation on request received from The Miracle League of Southlake for the City to waive the City's field maintenance fees for The Miracle League of Southlake program — In anticipation of the "Texas Rangers Miracle League Field" scheduled to open in 2014 at Bicentennial Park, The Miracle League of Southlake is working with the City in support of field construction and the formation of a league. The Miracle League of Southlake, who will be responsible for the day-to-day operations of the Miracle League program, is requesting the City waive the City's field maintenance fees for The Miracle League of Southlake program. City fields are regulated by a facilities utilization agreement that requires sports associations using City facilities to pay the City resident and non-resident field maintenance fees of $12.00 (per resident per season) and $17 (per non-resident per season) after the last regular season game. Section 7 of the standard facilities utilization agreement requires the "fee be paid for all players utilizing City of Southlake fields regardless of the level or division of play. " Collected field maintenance fees are used to offset the costs for lighting and maintaining the fields in playing condition. A waiver to the field maintenance fee requirement for The Miracle League of Southlake is submitted to the Parks and Recreation Board for its recommendation to the City Council who will have final decision on the request. If granted, the waiver would be incorporated within the facilities utilization agreement Appendix section to be executed with The Miracle League of Southlake at a later date. A representative of The Miracle League of Southlake may be present at the meeting to answer any questions. 10. Agenda Item 5A. Discussion: Potential Revisions to the Park Use Policy — On June 19, 2012 the City Council adopted upon recommendation by the Parks Board, the current Park Use Policy that guides the management of public park facilities. Since that adoption, additional revisions to the Policy have been identified to address athletic field rentals, inline hockey court usage, the Bob Jones Nature Center & Preserve, and use of parks by private businesses, sponsorships, events and tournaments. Staff will provide a presentation and seek your feedback on the potential revisions at the meeting. A consider item may be brought to the Park Board May 13, 2013 for recommendation to City Council who will consider the proposed revisions at a later date. No packet documents. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — April 8, 2013 Page 5 of 6 11. Agenda Item No. 5B. Discussion: Construction Management Report — The Community Services Department Construction Management Report is included in your packet. Please contact me if you have any questions regarding the report. 12. Agenda Item No. 5C. Discussion: Southlake 2030 Plan - Mobility Plan Update — Standing agenda item. Sherry Berman and Lori Palmer, Park Board representatives on the Mobility Plan committee, may provide an update on the committee's progress. No packet documents. 13. Agenda Item No. 5D. Discussion: Miracle League Program Update — Standing agenda item. No packet documents. 14. Agenda Item No. 5E. Discussion: Parks and Recreation Board Work Groups — This item was placed on the agenda at the request of Chairman Slocum. Your packet contains a list of the work group assignments developed by Chairman Slocum for Park Board members. 15. Agenda Item No. 5F. Discussion: Parks and Recreation Board Member Notebook — Updated Board member notebooks will be distributed at the meeting. No packet documents. 16. Agenda Item No. 5G. Discussion: Community Recreation Center 3D Animation Flyover Presentation — Staff will present the flyover developed for the proposed Community Recreation Center project. No packet documents. OTHER ITEMS OF INTEREST 17. City Council Action — The following park -related action items were considered by City Council at the February 19, March 5, March 19, and April 2, 2013 meetings. • Approved Miracle League Field Sponsorship Agreement with the Texas Rangers Baseball Foundation and the Miracle League of Southlake (2/19/13) 18. Volunteer Appreciation Reception — The City cordially invites you to attend the second annual Volunteer Appreciation Reception to be held on Monday. April 22. 2013. from 6:00-8:00 D.m. at the Southlake Hilton Hotel Veranda. Invitations have been distributed. Please RSVP to vol unteer(a)_ci.south lake.tx.us. Contact Deputy Director Edmondson at 817.748.8311 or cedmondson(a�ci.southlake.tx.us if you have any questions. We hope you can attend so you may be recognized for all your City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — April 8, 2013 Page 6 of 6 volunteer efforts on behalf of Southlake citizens. A copy of the invitation is included in your packet. 19. Bicentennial Park Groundbreaking and Texas Rangers Miracle League Field Groundbreaking ceremony — Save the date emails were sent out and invitations will be distributed later this month for the event that will be held on Wednesday. Mav 1. 2013. 11 am — 1 DM. at Bicentennial Park. Please mark your calendar. As always, we appreciate your commitment and service to the City. Chris Tribble STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, TX 76092 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us) Candice Edmondson, Deputy Director of Community Services,817-748-8311; (csanders@ci.southlake.tx.us) Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ci.southlake.tx.us) Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (Carpenter@ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING Monday, April 8, 2013 6:00 p.m. LOCATION: Southlake Town Hall — Council Chambers 1400 Main Street Southlake, Texas REGULAR AGENDA: 1. Call to order 2. Consent: A. Approve minutes from the regular Parks and Recreation Board meeting held February 11, 2013 B. Absence of Parks and Recreation Board members 3. Public Forum (This is the Public's opportunity to address Park Board about non -agenda items. During Public Forum, Park Board will not discuss, consider or take action on any items presented. Park Board respectfully ask anyone speaking during Public Forum to limit remarks to three minutes or less.) 4. Consider: A. Recommendation on Carillon Phase 4B Park Plan B. Recommendation on SPDC Matching Funds request from the 2012/13 Leadership Southlake Class to contribute to the cost of nature center signage at the Bob Jones Nature Center & Preserve C. Recommendation on SPDC Matching Funds request from The Miracle League of Southlake to contribute to the construction cost of the Miracle League Field at Bicentennial Park D. Recommendation to City Manager regarding request for variance to allow beer to be served at the Southlake Tennis Center during the Charity Tennis Mixed Doubles fundraising event to be held May 5, 2013 E. Recommendation to City Manager regarding request for variance to allow alcohol to be served at the Bob Jones Nature Center & Preserve City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — April 8, 2013 Page 2 of 2 during the 2012/13 Leadership Southlake Class appreciation event to be held May 9, 2013 F. Recommendation on request received from The Miracle League of Southlake for the City to waive the City's field maintenance fees for The Miracle League of Southlake program 5. Discussion: A. Potential Revisions to the Park Use Policy B. Construction Management Report C. Southlake 2030 Plan - Mobility Plan Update D. Miracle League Program Update E. Parks and Recreation Board Work Groups F. Parks and Recreation Board Member Notebook G. Community Recreation Center 3D Animation Flyover Presentation 6. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, April 5, 2013 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. $`�o�1�yH"`�r��.r ..••.•..•, . �, % ; Alicia Richardson, TRMC ; City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: February 11, 2013 LOCATION: Southlake Town Hall — City Council Chambers 1400 Main Street Southlake, Texas TIME: 6:00 p.m. Parks and Recreation Board Members present: Chairman John Slocum, Vice Chairman Tina Wasserman (arrived 6:12 pm), Secretary Sherry Berman and Board Members Elaine Cox, Gregg Formella, Lori Palmer and Chad Patton Parks and Recreation Board Members absent: None Staff present: Director of Community Services Chris Tribble, Deputy Director Kari Happold and Deputy Director Candice Edmondson, and Events and Marketing Coordinator Jenni McClure Guests: UNT Journalism major Whitney Rogers was present to observe the Parks Board meeting. Agenda Item No. 1. Call to order. Chairman Slocum called the meeting of the Parks and Recreation Board to order at 6:08 p.m. Agenda Item No. 2. Consent A. Approve minutes from the regular Parks and Recreation Board meetin held January 14, 2013 — There were no corrections to the minutes. B. Absence of Parks and Recreation Board members — There were no absences for consideration at this meeting. A copy of the attendance log was distributed in the meeting packets. A motion was made to approve the Consent Agenda including to accept the minutes of January 14, 2013. Motion: Cox Second: Palmer Ayes: Berman, Cox, Formella, Palmer, Patton and Slocum Nays: None Abstain: None Vote: 6-0 Motion Carried. Agenda Item No. 3. Public Forum. No one was present to address the Board during Public Forum. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A - 1 Minutes of the February 11, 2013 Parks Board Meeting Page 2 of 3 Park Board member Wasserman arrived at this time. Agenda Item No. 4A. Consider: A. Recommendation on Southlake 2030 Parks, Recreation & Open Space / Community Facilities Master Plan — Director Tribble presented the final draft of the master plan for consideration and answered Board questions. Adoption of the proposed Parks, Recreation & Open Space / Community Facilities Master Plan is a key component of the Southlake 2030 Plan. The scope of the Plan will be discussed at a February 19, 2013 special SPDC meeting and then presented to City Council as a budget amendment for Bicentennial Park. The 2030 Parks, Recreation & Open Space/Community Facilities master plan committee recommended approval of the Plan February 4, 2013. The Plan will be presented to Planning & Zoning Commission February 21, 2013 (Public Hearing) and to City Council March 5, 2013 (1st Reading) and March 19, 2013 (2nd Reading and Public Hearing) as Ordinance No. 1060. A motion was made to approve the Southlake 2030 Parks, Recreation & Open Space / Community Facilities Master Plan as presented. Motion: Wasserman Second: Cox Ayes: Berman, Cox, Formella, Palmer, Patton, Slocum and Wasserman Nays: None Abstain: None Vote: 7-0 Motion Carried. Agenda Item 5. Discussion: A. Construction Management Report — The Construction Management Report included in the meeting packet was reviewed by Director Tribble. Construction on improvements to Bicentennial Park are anticipated to start in May. The City will host a groundbreaking ceremony for the improvements, including a separate groundbreaking for the Miracle League Field on the same day. Information on the groundbreakings will be related to the Board as soon as the date is determined and plans are finalized. B. Southlake 2030 Plan Components Update — Chair Slocum reviewed status of the plan components of the City 2030 Plan. Park Board members Sherry Berman and Lori Palmer represent the Parks Board on the 2030 Mobility Plan component and will keep the Board updated on its progress. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-2 Minutes of the February 11, 2013 Parks Board Meeting Page 3 of 3 C. Miracle Field Update — Chair Slocum and Director Tribble presented an update on the Miracle League activities. Board members Wasserman and Slocum have been invited by Dr. Mary Johnson with the CISD Special Education PTO to make a presentation at their March PTO meeting concerning the Miracle League Field. They will work with staff on materials for that presentation. Miracle Field of Southlake have also been invited to host an information display at an upcoming varsity "Special Education PTO Night at the Ballpark" to inform parents and students about the field. Also discussed holding a mid -morning groundbreaking ceremony in May for the Miracle Field at Bicentennial Park. D. City Sponsorship Program — Deputy Director Edmondson and Events and Marketing Coordinator McClure demonstrated the City's website pages for the City Sponsorship Program to promote sponsorship opportunities in Southlake. Board members asked questions regarding various aspects of the Program including finder's fees, advertisement and notification of the new Program, pricing for banner signs and the approval process for naming rights opportunities. Staff anticipates the sponsorship website will go "live" in couple of weeks and a presentation of the final website design will be made to City Council at the March 5 meeting if possible. Packet Insert: T.A.A.F. State Youth Basketball Tournament — Board members received a copy of a flyer for the T.A.A.F. State Youth Basketball Tournament to be held March 15-17, 2013 in Southlake and Grapevine facilities. The Board would like to know the number of basketball teams expected at the State tournament. Agenda Item 6. Adjournment: A motion was made to adjourn the meeting at 6:53 p.m. Motion: Cox Second: Palmer Ayes: Berman, Cox, Formella, Palmer, Patton, Slocum and Wasserman Nays: None Abstain: None Vote: 7-0 Motion Carried. John Slocum, Chair Parks & Recreation Board Chris Tribble, Director Community Services Dept. A recording of this meeting is available upon request from the Office of City Secretary and may be viewed at www.citVofsouthiake.com /Video On Demand. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-3 CITY OF SOUTHLAKE MEMORANDUM March 25, 2013 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item Action Requested: No action is required; all Park Board members were present at the February 11, 2013 meeting and the March 11, 2013 Parks Board meeting was cancelled. Background Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004 provides a mechanism for consideration of absences of Board members from regular or special Park Board meetings. This item is listed as a standing item on meeting agendas. Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: Park Board approved the Absence Policy at the July 12, 2004 meeting. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: Attendance Log Staff Recommendation: No action City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-1 Park and Recreation Board Attendance Report Place Name 1114113 2/11/13 3/11/13 4/8/13 5/13/13 6/10/13 7/8/13 8/12/13 9/9/13 10/14/13 11/11/13 12/9/13 Individual Attendance Rate Hrs To Date Tina Wasserman ©• ooa��������� . of h o .... Gregg Formella Meeting Attendance Rate (includes substitutions) it it , Average Monthly Attendance Rate 2013 100% Total 100- In attendance x Not in attendance, no substitute r Substitute in attendance • Vacant position Meeting Canceled Meeting Canceled due to no quorum Change in Representative CITY OF SOUTHLAKE MEMORANDUM April 1, 2013 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation on Carillon Phase 4B Park Plan Action Requested: Parks and Recreation Board recommendation for approval of the park plan for The Preserve located within the Carillon development. Background Information: On August 9, 2010, the Parks and Recreation Board reviewed and recommended the acceptance of 50.15 acres of park land as proposed by the developer for the Carillon development. The proposed park plan is consistent with the conceptual plan previously reviewed and approved by Council when the 380 Agreement for Carillon was approved. The developer, Hines, has previously constructed the Enclave Park and Villa Park North as part of Phase IA of the Carillon development, and the Villa Park South is currently in development as part of Phase 3. The developer has been working on the detailed site plan and civil engineering plans and is preparing to move forward with the construction of Phase 4B of the development which includes The Preserve. The park plan will be submitted for the City Council's review and approval prior to Hines moving forward with construction of the park. Financial Considerations: Not applicable Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Quality Development and meets the corporate objective to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A - 1 Shana Yelverton, City Manager Meeting Date — April 8, 2013 Page 2of2 Citizen Input/ Board Review: The City Council previously reviewed and approved the park concept as part of its approval of the Carillon 380 Agreement. The park concept was previously reviewed and recommended by the Parks and Recreation Board when it recommended acceptance of the park land. Legal Review: N/A Alternatives: Alternatives may include the following: • Approve as presented • Approve with input as desired • Decision not to approve Supporting Documents: Supporting Documents include: • Carillon Parks Orientation Map • The Preserve Plan Staff Recommendation: Recommendation of approval of the park plan for The Preserve as part of the Carillon Phase 4B development. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-2 Carillon Parks Map e NLI" L f, _ I r 1xPHASE 4A I Villa- ark,',, , -- —L. rt ^— l �i. t PHASE 46 • [ _ t�� �U�PHASE2A-1 1 t Ige I P`HHASC- 2A-2 � till PHASE 3A 2 rr n T t 1 P}IASE SA t t ~ t• IS PHASE.4C 5C ".ILI . Villa Park' Y I I •.. 'ill Sou# -.- :- _, - Lake Carillo �. - ,, •.. %rlal _ � ` � -: -�� _ -_ rennrmine An[ Crnl• • � � '• 1 S �. of f F� _ — _ Z _•- — L � � . ❑il- kIL. a Poste Yllln! e10'LIIQY - w^ cw�...—r .xr +oan V+L • � . c d { � EN,Ia IIIVL I STi1D01,.+� - LAIL � 4A-3 CONCEPTU K PLAN JACOi va _ Sni rfhlr7ka TPynq Phase February 27, 2013 Drawing name: I:\PLA\024274_AVE\07_Landscape\Phase 4\700 Working Documents\750 Graphics\750.4 Renderings\27.FEB.13\PARK_cU.dwg Plotted on: Feb 28, 2013 - 12:13pm I -- -- ----- 0 25 50 100 200 NOTE: This plan is diagrammatic only and is intended to show potential configuration. This plan is only conceptual and is not based upon a detailed survey of existing site conditions such as property limits, subsurface conditions, limits of trees, topography, utilities, easements, etc. February 28, 201-3______ LEGEND rCONCEPTUAL PARK PLAN O Calrillon Phas Southlake,. Texas February 27, 2013 Drawing name: I:\PLA\024274_AVE\07_Landscape\Phase 4\700 Working Documents\750 Graphics\750.4 Renderings\27.FEB.13\PARK_cU Plotted on: Feb 28, 2013 - 9:37am 0 5 10 20 40 NOTE: This plan is diagrammatic only and is intended to show potential configuration. This plan is only conceptual and is not based upon a detailed survey of existing site conditions such as property limits, subsurface conditions, limits of trees, topography, utilities, easements, etc. February 28, 2013 s s. 1i Y r_ b r s!. i �, 1.0 k�_ r CITY OF SOUTHLAKE MEMORANDUM April 4, 2013 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation on SPDC Matching Funds request from the 2012/13 Leadership Southlake Class to contribute to the cost of Nature Center signage at the Bob Jones Nature Center & Preserve Action Requested: Park Board recommendation on SPDC Matching Funds request from 2012/13 Leadership Southlake Class for signage improvements at the Bob Jones Nature Center & Preserve (BJNCP). Background Information: Leadership Southlake is a community advocacy class offered through the Southlake Chamber of Commerce to introduce emerging and recognized leaders to the inner workings of the community through an eight -month program on an array of topics that affect quality of life issues in Southlake. Each class plans and implements a community service project as their legacy. This year the 2012/13 Leadership Southlake Class selected the BJNCP as the beneficiary of their community advocacy project. The class has been working for several months with Director Tribble and the members of the Bob Jones Nature Center organization on developing the signage standard that will guide the long-range plans for implementation of signage throughout the nature center. Another goal of the class was to raise funds, and present those funds for a potential SPDC Matching Funds project to assist the City with the fabrication and installation of the first phase of signage at the BJNCP. As such, the Department of Community Services has received their request for a 100% match of a target $25,000 cash contribution. To date, they have raised approximately half of that amount, and they plan to continue their efforts to raise their target amount by the beginning of fabrication of the signage. If approved, only the amount of the funds actually raised, and no more than City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4B-1 Parks and Recreation Board Meeting Date — April 8, 2013 Page 2 of 4 $25,000 (unless a subsequent request is received and approved), will be matched by the City. As per the SPDC Matching Funds Policy, Director Tribble has reviewed the request and recommends approval based on the project meeting the criteria designated within the policy. This project is consistent with the Southlake 2030 Parks, Recreation & Open Space/Community Facilities Master Plan recommendations related to the BJCNP. The sign project includes the fabrication and installation of new nature center signage that will enhance the visitor's experience and safety as they navigate the nature center and preserve. A copy of the SPDC Matching Funds application is included for your review in the packet. The design, sign composition and placement are regulated by the City's Urban Design Plan, the Sign Ordinance, Wayfinding Sign Ordinance and the park standards recommended in the Southlake 2030 Parks, Recreation & Open Space/Community Facilities Master Plan (Ordinance No. 1060) approved March 19, 2013. If the matching funds request is approved, a permanent plaque may be designated in the park in recognition of the 2012/13 Leadership Southlake Class contribution through the SPDC Matching Funds Program as determined by the Director of Community Services. According to the adopted SPDC Matching Funds Policy, Park Board shall consider a matching funds request on a project -by -project basis, and make their recommendation to SPDC and City Council based upon the following: ✓ The extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan (sect. IV-D, SPDC Matching Funds Policy); ✓ The evaluation criteria (Sect III -A, SPDC Matching Funds Policy): • Is the project linked to the City's Strategy Map? • Is the project linked to the Focus Areas and Objectives of the City's Strategy Map? City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 413-2 Parks and Recreation Board Meeting Date — April 8, 2013 Page 3 of 4 • Is the project related to a currently funded CIP project? • Is the project related to a project in the adopted 5- year CIP? • Does the project benefit Southlake residents? • Does the project enhance a current parks and recreation system asset? • Does the project assist with the acquisition of a capital purchase? • Does the project have a useful life of at least (5) years? • Does the project accelerate the completion of a CIP or Parks, Recreation & Open Space/Community Facilities Master Plan project? The overall benefit of the project to Southlake residents (Sect. Iv-D, SPDC Matching Funds Policy) Staff has reviewed the project and concluded the Leadership Southlake Class request meets the evaluation provisions provided above. The SPDC and the City Council will consider the request at their respective meetings on April 16, 2013. Representatives from 2012/13 Leadership Southlake Class will be present at the meeting to respond to any questions from the Board. Financial Considerations: Availability of SPDC matching funds for the project will be reviewed when SPDC makes their recommendation to City Council. The Park Board's consideration of the project is based on the viability of the project itself to the overall use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria and the benefit the project brings to Southlake residents. (Sect. Iv-D and F, SPDC Matching Funds Policy). An important benefit of approving the Leadership Southlake matching funds request is that the matching funds would offset City costs of signs for the BJNCP. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4113-3 Parks and Recreation Board Meeting Date — April 8, 2013 Page 4of4 Strategic Link: This item is linked to the City's Strategy Map related to the focus areas of Quality Development and Partnerships and Volunteerism and meets the Corporate Objectives to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, Actively Promote Opportunities for Partnerships and Volunteer Involvement and Collaborate with Select Partners to Implement Service Solutions. Citizen Input/ Board Review: The 2012/13 Leadership Southlake Class has authorized the commitment of funds in the amount of $25,000 (or the actual amount raised prior to fabrication) towards the fabrication and installation of the nature center signage. Parks & Recreation Board recommendation April 8, 2013 SPDC recommendation and City Council consideration on April 16, 2013 Legal Review: N/A Alternatives: Alternatives may include the following: ■ Recommendation for approval as presented ■ Recommendation for approval with input as desired ■ Decision not to recommend approval Supporting Documents: ■ Request from 2012/13 Leadership Southlake Class ■ SPDC Matching Funds Request Application Form ■ Leadership Southlake Class Sign Specs ■ SPDC Matching Funds Policy Staff Recommendation: Park Board recommendation on SPDC Matching Funds request from the 2012/13 Leadership Southlake Class to contribute to the cost of Nature Center signage at the BJNCP based on the viability of the project per the Master Plan, the evaluation criteria, and the benefit of the project to Southlake citizens. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4B-4 Matching Funds Request Project: Trail Signage for the Bob Jones Nature Center To: City of Southlake Parks and Rec SPDC City Counsel From : Leadership Southlake 2012-2013 Class The Leadership Southlake 2012-2013 Class, who are members of the Southlake Chamber of Commerce, has been working diligently on a community service project for the Bob Jones Nature Center, and request the opportunity for matching funds from the City of Southlake. Some of you may be familiar with or even alumni of this wonderful organization, but for individuals that are not, let me take a moment to share about the Class before I describe our community service project and the request for matching funds. Leadership Southlake is an eight -month program that offers existing, new, and future business executives leadership training and a comprehensive look at Southlake. Through monthly sessions, Leadership Southlake participants learn about issues that will face Southlake in the years to come and how their leadership skills can influence the path to the community's continued success. Each year the class will plan and implement a community service project that will serve as its legacy for years to come. This leads me to the community service project for this year's class. The beneficiary of the project is the Bob Jones Nature Center; specifically, to raise funds for design, fabrication and installation of educational and interactive signage in and around the Blue Bird Trail. The Bob Jones Nature Center is a valuable treasure for the City of Southlake. The Class goal, from day one, was to leave a legacy to this community; to enhance the experience and further educate individuals of all walks of fife that travel to the Bob Jones Nature Center, fka BJNC. The signage will include information about our wonderful nature's ecosystem, right here in Southlake. The signs will be beautiful, fun and environmentally friendly. Initially we had to create a Signage Standard that was fluid with the City's Master Plan and Wayfinding Sign System. We have worked hand in hand with the Chamber and the Board of Directors of the BJNC for this project. Both the Chamber Board of Directors and the BJNC Board of Directors have approved the project purpose and goals of the Class. We have worked diligently, and continue to do so, with the City staff to ensure our plans emulate the high standards of our great city. Our goal is to raise $25,000 towards the implementation of the project. Several businesses have joined our fund raising efforts and we continue to reach out to our community to attain this goal. In the presentation you will be introduced to the different types of signs and the benefits to the City. Thank you in advance for your consideration to match, up to our target of $25,000, towards this project. t r ards, Janic -Spooner Co-Cljair Leadership �o thlake 2012-2013 Class 4B-5 Revised 03.08. T2 PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION Project Name: Leadership Southlake 20131BJNC trail signage Project Location: Bob Jones Nature Center, Southlake, Texas Contact Person: Janice Spooner (Leadership Southlake member) Organization: Southlake Chamber of Commerce Mailing Address: 1501 Corporate Circle Suite 100 City: Southlake state: Texas ZIP: 76092 Phone: 817-481-8200 Cell: 817-723-0822 Fax: 817-912-3445 Additional Contact Person: Debby Riordan Phone: 817-773-2137 Project Description: 1) Develop a Signage Standard for the Bob Jones Nature Center 2) Design interactive and educational signage for placement around the Slue Bird Trail @ BJNC 3) Goal is to have 1-11 signs fabricated and installed by Summer of 2013 4) Goal is to raise $25,000 towards fabrication and installation 5) To maintain all components of project to be in complete alignment with the City's Master Plan already in place. Project Justification: This is an extremely important and beneficial project to the Nature Center, City of Southlake and the community at large. The purpose behind the project is to help educate the community of the Nature Center and its treasure and wealth of nature in, and history of, the the ecosystem in Southlake. This project will serve people of all ages and all walks of life and not just those from Southlake but will also serve the purpose of promoting tourism for our City. Proposed Start late: January 2013 Proposed Completion Date:June 2013 Projected Cost: (e) $25,000 Funds Requested:$25,000 Check One: Standard Match X OR In -Kind Match %Match Proposed: 100 Does the individual/organization currently have its portion of the requested funds match? If not, when does the individual/organization anticipate having its portion of the match? 7ary_i 4no6 4V be CaA-SeA 2-5,OD0, by heiinoI'VIna+t- }�ICase CvvtSiOe,r mot�im� o�oai. t-EAdCX6W1P Sor�JJ#1�loJce is awa'tvnlY �u>nds ��+ally Y`as�ed JwJ[[/aulc,patev,ally 6e_ rna+eyed• 4B-6 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 1 • Grab attention Function • Mark trail head • Invite to trail Introduce Cross Timbers Ecosystem Head of Bluebird Trail (where the gravel trail to the Pavilion separates) _ Location Approximate GPS: 32059'39.76N 97008'50.82"W • "High" — adult eye height (TBD) Placement details • Prominent, on open ground • Directly by trail head • Facing parking lot/main building Shape Post oak leaf(provided by picture) Dimensions LARGE leaf sho e cut from approximately 3 hx2, w 1 . HIGH resolution Post oak leaf (mature, green, flat)for shape of sign 2. Map of Eastern & Western Cross Timbers, including state lines, with BJNC marked (There is an image on our website (http://binc.org/about-cross-rimbers.pnp). It was Images needed probably adapted from nttp_lien.wfkipedia.oraNki/cross Timbers, we need higher resolution) 3. BJNC logo in white, cream, or other contrast with leaf 4. Stylized bluebird loge similar to Owl from Naturally Sweet 3, or actual picture of blue bird. This will appear on all signs to denote the Bluebird Trail. Caption for image A mature leaf from a Post oak Quercus stellata). The top three lobes give 1 *dependent Post oak leaves a distinctive "T/t" shape. upon image* Caption for image The Cross Timbers boundaries according to the United States 2 *dependent Environmental Protection Agency upon image* Caption for image If you see this symbol/bird, you know you're on the Bluebird Trail. 4 QR Code 413-7 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 1 Welcome to the Cross Timbers Ecosystem Welcome to the Bob Jones Nature Center and to the Cross Timbers, the unique ecosystem we call home. The Cross Timbers is a system of woodland, prairies, and savannahs that stretch from Missouri to Central Texas, with the. Bob Jones Nature Center in the middle of the Eastern Cross Timbers. You likely traveled through miles of Cross Timbers on tour way here The sandy° soils of the Cross Timbers support a unique community of signature Post oaks (Quercus stellata), Blackjack oaks Quercus marilandica), and a diA eisity of other plants and, animals. As you follow the Bluebird Trail, you'll more about the plants, annuals, histon, and potential f(mire of the Cross Timbers. 2 4B-8 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 2 • Feature common trees of BJNC Function • Showcase identifying features of trees • Provide interaction with information (flip -up flops) On Bluebird Trail before (i.e. West of) Whitetail Loop, along fence and thick trees Location Approximate GPS: 32059'37.54"N 97008'47.36"W • "Middle height" - TBD - easy for elementary students to reach top level of flip -ups Placement details • Subdued placement against trees and fence • Slightly South of trail (on the right) Facing North/savannah Shape Rectangle Flip -up fla s will be square or rectangular LARGE Dimensions Approximately 2'hx3'w • flip -up flaps will be approximately ?"hx?"w 1. Post oak bark as background (makes sign blend with Images needed scenery and interactive flaps stand out) 2. BJNC logo in white, cream, or other contrasting color 3. Bluebird Trail logo/picture Each featured 4. Leaf (leaflets) of Black hickory species: 2 images 5. Whole Black hickory free on and 2 images 6. Bark of " under the flap 7. Fruit of " 8. Leaf of Redbud if 9. Whole T� dbud tree 10. Bark of " 11. Fruit and pink blossoms of " 12. Leaf of Blackjack „ 13. Whole Blackjack tree 14. Bark of " 15. Fruit of " 16. Leaf of Mexican plum " 17. Whole Mexican plum tree 18. Bark of Mexican plum and blossoms 413-9 PLEASE IGNORE HIGHLIGHTS 19. Fruit of Mexican plum " 20. Leaf of Post oak Post oak will be in 21. Whole tree the center of the 22. Bark of " sign. 23. Fruit of " 24. Leaf(lets) of Sumac „ 25. Whole tree/bush 26. Fall foliage 27. Fruit of " 28. Leaf of Hercules Club „ 29. Bark of " 30. Whole tree (Dioecious) 31. Fruit of " 32. Flower of male tree 33. Leaflets of Honey locust 34. Whole tree 35. Bark of " (Dioecious) 36. Fruit of " 37. Flower of male tree 38. Scales/leaf branches of Juniper 39. Whole tree in winter [Dioecious] 40. Bark of mature Juniper 41. Fruit of female Juniper 42. Pollen on male juniper QR Code 4113-10 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 2 Trees of the Bob Jones Nature Center Can you identify these trees? Can you find even more species? Black hickory Carya texana Texas redbud 1 ~ Cercis canadensis var texemis Blackjack oak ` Quercus marilandica Mexican plum I � Prunuc mexicana Post oak Quercus sivllata f f Smooth sumac — -- — Rhus glabra - Hercules club / Tickle-tongue— Zanthoxylum dava-herculis Honey locust Gleditsia triacanthos Eastern red cedar / Juniper Juniperus virginiana 5 4B-11 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 3 • Provide a space for reflection Function . Draw attention downward to frail • Give deep historical context of Cross Timbers Halfway between Whitetail Loop split and where Bluebird Trail turns North Location Approximate GPS: 32059' 37.18"N 97008'43.24"W • "Low" - height TBD Placement details • Angled (°?) so someone standing can read it • Very close to exposed sand • Facing? Shape Rectangle with open book appearance Dimensions SMALL Approximatel 1.25'hxl.5'w 1. Book background Images/graphics 2 Artist rendition of inland sea, and/or needed 3. Shallow beach picture 4. Map of inland sea in North America ca. 94mya 5. Bluebird Trail logo/picture Caption for image (Time period) years ago, much of North America, including Texas, was 2 or 3 *dependent covered with shallow seas and beaches. upon image* Caption for image Ocean levels fluctuated for millions of years, deposifl(14: LiNer= of sand 4 *dependent aful clay-, Livii,�- the f0midurirns fOr soils that support modern upon image* ecosystems like the Cross Timl,er;. QR Code 4B-12 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 3 A Walk on Time As you walk these sandy trails, you are walking on time. These sands were once part of a great inland sea that covered Texas. As the sea level dropped about 90 million years ago, S�111ki was deposited along what was then a warm inland lagoon beach that teamed with almmlant sea life. These sands slowly became Woodbine sandstone, the bediock and foundation of the Cross Timbers ecosystem. 4113-13 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 4 • Point out animals that aren't often seen during open hours Function • Offer a way to interact with the information and animals • Encourage observation Just before the Bluebird Trail turns sharply North (left) Location Approximate GPS- 32°59'37.29"N 97008'41.21 "W • "Middle" height to accommodate rubbings - TBD • Angled (°?) so someone standing can read it Placement details • Close to exposed sand • On North (left) side of trail • Facing savannah Shape Rectangle with open book appeoiance Dimensions MEDIUM Approximately 1.5'hx2.25'w Note: for Option 1, these are NOT irrlages, They are track molds (similar to these hffp://wwwnature-watch_com/anlmal-tracks-set-of-16- OPTION 1 p-79.htm1?cPath=142 158&osCsid=u5n6vnle7ol-Ita8m4gbgm2eln4 ) 1. Deer prints Prints are 3- 2_ Coyote prints dimensional raised 3. Bobcat prints prints for rubbings, 4. Raccoon prints not flat images. 5. Possum prints 6. Turkey prints 7. Bluebird Trail logo/picture Note: for Option 2, images are needed for each species: OPTION 2 1. Deer prints (silhouette or picture?) 2. Deer picture Prints are 2D, 3. Coyote prints (silhouette or picture?) proportional, and 4. Coyote picture fli flip -up to reveal 5. Bobcat prints (silhouette or picture?) picture of animal 6. Bobcat picture and name. 7. Raccoon prints (silhouette or picture?) g. Raccoon picture 9. Possum prints silhouette orpicture?) 4113-14 PLEASE IGNORE HIGHLIGHTS Code 10. Possum picture 11. Turkey prints (silhouette or picture?) 12. Turkey picture 13. Bluebird Trail loan/picture 4B-15 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 4 Who's Been Here? Humans and wildlife aren't always on the same schedule. How can we know who's visited the Bob Jones Nature Center? We have to use our . -� to observe evidence. The sandy soils of the Cross Timbers often record evidence of animal visits. Look at the trails as you walk. What evidence can you find of animal activity? Which visitors have been here recently? Option 1: the species names are printed beneath the track molds Option ?: the species names printed under the flaps White-tailed Deer Odocoileacs virgin.ianvs Coyote Canis latrans Bobcat Lynx rufus Raccoon Procyon lotor Virginia Opossum Didelphis virginiana Turkey Meleagris gallopavo If we can get 3D tracks (Option 1), include instructions: How to take a track with you: Place paper over an animal print and use a crayon or other writing utensil to lightly rub the paper. 10 413-16 PLEASE IGNORE HIGHLIGHTS C OM1MF-T,Y Bob Jones Nature Center Bluebird Trail SIGN 5 • Highlight the importance of decay and snags Function • Point out unappreciated habitat along the trail • Explain (implicitly or explicitly) why dead trees and limbs are left on BJNC property Under trees on East leg of trail Location Approximate GPS: • "Low" -TBD - not obstructing view, drawing Placement details attention to forest floor • Angled - TBD • If on left side of trail (West), sign will face trail East Shape Rectangle with open book appearance Dimensions MEDIUM Approximately 1.5'hx2.25'w 1. Book background 2. A newly fallen log 3. A fallen log with plants growing in/on Images/graphics 4. A brush pile needed 5. A bird in a brush pile 6. Graphics to indicate flow of energy and/or time 7. A new oak seedling 8. Bluebird Trail logo/picture Caption for image A newly fallen log is part of the circle of life. 2 *dependent upon image* Caption for image Decomposition recycles nutrients necessary for life. 3 *dependent upon image* Caption for image Brush piles are beneficial habitat to many animals. 4 *dependent upon image* Caption for image This bird finds 5 *dependent 11 413-17 PLEASE IGNORE HIGHLIGHTS u on ima e* QR Code Bob Jones Nature Center Bluebird Trail SIGN 5 Dead Trees Give Life Why are there dead trees at the Bob Jones Natute Center? Dead trees (called "snags") kecp giving life to woodland ecosystems for many years. When this tree was alive, it provided food, shade, acid habitat to many animals and plants. When the tree started to die, it dropped limbs onto the forest flooi. Piles of limbs and brush are great habitat for wildlife; they provide food, shelter, and nesting material for many animals While most of the snag vas still standing, it provided food for ixood-eating insects. The insects then became food for animals like woodpeckers. The snag also provided shelter to cavity -nesting animals like Bluebirds (Sialia slalis)_ As more of the tree decayed, larger logs fell. Logs provide shelter and habitat far organisms as diverse as insects, fungi, mosses, and seedlings, which in turn feed other animals Now in its final stages of decomposition, this tree's softening wood provides nutrients to the soil. New plants grow in the soil, and the cycle of life continues. As you walk along the trail, look for fallen limbs and other places where death and decay provide new life. 12 413-18 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 6 • Reference history of Cross Timbers & BJNC ecosystem • Describe Cross Timbers habitats Function • Explain what restoration intent is • Encourage people to participate in the future of the Cross Timbers Location Approximate GPS Placement details Shape Rectangle with open book appearance Dimensions MEDIUM Approximately 1 5'hx2 25'w 1. A panorama of BJNC Post oak savannah Images/graphics 2. A picture of prairie needed 3. �: close up of a butterfly or bee on a native flower (e.g. milkweed, sage, sunflower, etc) 4. Bluebird Trail to o/ ictuie Caption for image The Bob Jones Nature Centei in Gear) 2 dependent u on ima e" Caption for image The Blackland Prairie and Grand Prairie surround the Eastern Cross 3 *dependent Timbers upon image* Caption for image Native plants are essential for native wildlife. 4 *dependent u on ima e* QR Code 13 4113-19 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 6 Where Cross Timbers History Meets the Future "...but by far the richest and most beautiful district of country I have ever seen, in Texas or elsewhere, is that watered by the Trinity and its tributaries. —with about equal quantities of prairie and timber, intersected by numerous clear, fresh streams and countless springs, with a gently undulating surface of prairie and oak openings, it presents the most charming views you are startled at the summit of each swell of the prairie with a prospect of groves, parks and forests, with intervening plains of luxuriant grass_. " John Pope, 1854 In a report to Pacific Railroad You probably recognize a forest when you see one. but not C-Veryoue knows about prairies and savannahs, which are an integral part of the Cross Timbers ecosystem Prairies are vast, rich grasslands that teem with life, from the smallest microbe to the largest Buffalo (Bison bison). Savannahs are like small prairies intcrspersed among forest and stands of trees, with slightly different soils, plants and wildlife. All of these habitats . prairies, savannahs, and forest - combine to create the Dross Timbers. Due to farming, ranching, and urban development, much of the Cross Timbers has been fragmented (separated into small pieces that no longer support much wildlife) Even the Bob Jones Nature Center is a place where man-y of the savannah and prairie plant species have been replaced by Coastal Bermuda grass (a iariety of Cynodon dactylon), which feeds grazing cattle but not wildlife. The majority of our north Texas wintering birds utilize prairie grasses for their food and survival. Without native grasses, many animals cannot survive. At the Bob Jones Nature Center, we strive to restore the biodiversity (range of species) that once characterized this ecosystemn. This process is called ecological restoration. Ecological restoration isn't perfect. Restoration ecologists often approach the natural history of a place as if it's a mystery - because it often is. They tease out what soils, plants, and animals belong in an ecosystem from historical accourits, soil surveys, and by observing similar habitats undisturbed by human activity. 14 4B - 20 PLEASE IGNORE HIGHLIGHTS Restoration cannot recreate an ecosystem in its exact previous condition, but with years of dedication, we can work together to foster new, vibrant and diverse communities of native wildlife with a bright future alongside humans. You can help. • Plant diverse native species in your yards and businesses. • Remove invasive plant species (see "The Cross Timbers Dirty Dozen" sign). • Grow native grasses to feed cattle on ranches. • Create a wildlife habitat in your yard certified by the National Wildlife Federation (www.nwf.org) 15 4B-21 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 7 • Relate history of Bluebirds in Texas Function • Feature Citizen scientist/volunteer work at BJNC Encourage and empower visitors to help Location Approximate GPS: Placement details Shape Rectangle with open book appearance Dimensions MEDIUM Approximately 1 5' hx2.25'w Picture of a bluebird in natural cavity in snag (dead tree) Images/graphics 2. Picture of a bluebird on nesting box needed 3. Picture of Jan & Seanne (or other volunteers) checking bluebird boxes 4 Bluebird Trail logo/picture Caption for image Bluebirds nest in cavities in dead trees 1 *dependent u on ima e* Caption for image Properly made nest boxes provide homes for Bluebirds when snags are 2 *dependent scarce. u on imp e* Caption for image Trained volunteers monitor bluebird boxes and nest activity at the Bob 3 *dependent Jones Nature Center. upon image* QR Code Potential link to Cornell University Nest Watchers 16 4B-22 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 7 Why Create a Bluebird Trail? The history and future of the Eastern Bluebird (Sialia sialis) is interwoven with human history. Before Americans settlers came to this area, Bluebirds lived in relative equilibrium with the environment. Beavers would regularly create snags (dead trees) by building dams and creating ponds. Woodpeckers would peck holes in the snags as they hunted for insects_ The holes were perfect sites for Bluebird homes. The mosaic of savannah, prairie., and forest mosaic in the Cross Timbers was a perfect habitat for Bluebirds, who like to build their nests on forest edges and hunt in prairies. When settlers moved into the Cross Timbers (tinieperiod), they cleared many thousands (7) of acres of land for farming and ranching. Ac first, Bluebirds benefitted from hay-qng more grassy lands next to forest, and e-en adopted wooden fence posts as new nesting Sites But as more land was cleared, the situation changed And there were more challenges in store for Bluebirds. In the 1800s two fierce competitors arrived in the United States. People purposely introduced English Housc sparrows (Passer domesticus) and Europea-i starlings (132uinu% vulgar s) to this country, and the birds quk-kly spread across the land, aggressively competing with many species for food and nesting sites Sparrows will even kill Bluebirds and nestlings for nesting si In the 1930s, Bluebirds went into serious population decline. By the 1960s, they were thought to be near extinction. Habitat loss due to urbanization, invasive and aggressively competitive birds, and pesticides were taking a huge toll. Clearly, human actions can hurt species, even species as beloved as Bluebirds. But humans can also help. For centuries, farmers have known the value of Bluebirds, and have provided houses for them. You can help, too. You can help. • Keep cats indoors • Spay and neuter attimals • Put up a bluebird box (website for more details) 17 4113-23 PLEASE IGNORE HIGHLIGHTS • Leave snags (dead trees) standing as long as possible • Don't participate in the exotic pet trade • Plant food -providing native plants in your yard • Don't use insecticide on your lawn or garden jXtL- 1 . L JL0 7 !LlrLiICLl LJYa11 L4WLL i3 I%Li J1LL_ii[Aiik i'I II .== wi g !ti I I, 54�, I i II. I ::I I -: I L .1 i. I i i,lil IIrII'i II 45s. I r iI4;: 1rr i 18 4B-24 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 8 Function Give some explanation for pond Location Approximate GPS: Placement details kk • Shape Rectangle Dimensions SMALL Approximately 1.25'hxl.5'w Images/graphics 1. Picture of healthy pond needed 2. Close up of aquatic animal and/or plant 3 Bluebird Trail logo/picture Caption 1 *dependent upon image Caption 2 *dependent upon image QR Code 19 4B-25 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 8 • Stock ponds like this one (locally called "tanks") are important to ranchers, farmers, etc. • Sense of place about local water • Ecosystem previously streams, now lakes, therefore no native aquatic fauna to readily colonize ponds • Yearly rainfall • How you can help save water 20 4B - 26 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 9 • Feature common birds of the BJNC Function • Make beginning birding accessible by showcasing easily -identifiable birds • Provide important species & ecological information Location Approximate GPS: Placement details Shape Rectan le "MEDIUM" Approximately .5'hx2 25'w Dimensions -OR- LARGE • Approximately 2'hx3'w • flip -up flaps will be al2proximately ?"hx?"w 4. Picture or drawing of Eastern bluebird, including male and female 5. Picture or drawing of Turkey vulture 6. Picture or drawing of Great horned owl 7. Picture or drawing of Red shouldered hawk & Picture or drawing of Tufted titmouse Images/graphics 9. Picture or drawing of American goldfinch needed 10. Picture or drawing of Spotted Towhee 11. Potentially same for Turkey 12. Potentially same for White throated sparrow 13. Potentially some for White -crowned sparrow 14. Potentially some for Carolina wren 15. A visual cue separating the few winter birds from the rest of the year-round birds 16. Bluebird Trail logo/picture QR Code 21 4B-27 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 9 Birds of the Bob Jones Nature Center These are just a few of the many birds you can find here and throughout the Cross Timbers ecosystem. NOTE: A visual way to separate winter birds from year-round birds would help. NOTE: For each bird, leave space for this set of information-, Common name • Scientific name • Preferred habitat • Find me: (when) • I eat MEDIUM sign will feature about 8 species: Year round Eastern Bluebird Scientific name Preferred habitat Find me: (when) I eat: Turkey vulture Scientific name Preferred habitat Find me: (when) I eat: Great Horned owl Scientific name Preferred habitat Find me: (when) I eat: 22 4113-28 PLEASE IGNORE HIGHLIGHTS Red shouldered hawk Scientific name Preferred habitat Find me: (when) I eat: Tufted titmouse Scientific name Preferred habitat Find me: (when) I eat: Winter/Seasonal American goldfinch Scientific name Preferred habitat Find me: (.hen) I eat: Spotted Towhee Scientific name Preferred habrtat Find me: (when) I eat: If we choose to make this a LARGE sign, we may include: Turkey White throated sparrow White -crowned sparrow Carolina wren Black vulture Dark -eyed junco 23 4113-29 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 10 -Option 1 • Wrap up the trail Function • Refer to history • Invoke feelings Location Approximate GPS- Placement details • • Shape Rectangle Dimensions SMALL Approximately 1.25' hx1.5'w Images/graphics 1 Inspiring picture of Cress Timbers needed 2. Bluebird Trail logo/picture Caption for image You are pact of the Cross Timbers ecosystem's future. ]*dependent u on ima e* QR Code Potential link to volunteer opportunities 24 4113-30 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 10 -Option 1 The Cross Timbers and You People have different feelings about ecosystems. Some early pioneers found Cross Timbers forests so challenging to pass through (thanks to drooping Post oak limbs and thorny vines) that they thought of it as `the cast iron forest.' "I shall not easily forget the mortal toil, and the vexations of flesh and spirit, chat we underwent occasionally in our wanderings through ehe Cross Timber. It was like struggling through. forests of east iron." Washington Irving, ca. 1835 A Tour on the Prairies Some people feel the way John Pope did as he made his survey of this area for the. Pacific Railroad. He wrote that the Cross Timbers was "the itchest and most beautiful district of country I have ever seen, in Texas or elsewhere". How do you feel right now, standing in the Cross Timbers? � MMWT-; YAO _WA �3t-q: krr,_ ��j ill ' LhI [I�7' - gin v�►� ���i��r�wr �?1 ..��r��_�i _u �} �_ ����a�� ii �fi' if_a���e:_�:;ri phh il1';IWA Tel; 25 4113-31 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 14 - Option 2 • Explain non-native invasive species Function • Point out common " • Ask reader to help diminish " Location Approximate GPS: Placement details Shape Rectangle Dimensions "MEDIUM" Approximately 1.5'hx2 25'w 1. Japanese honeysuckle 2. Glossy privet 3. Giant reed 4 Chinese wisteria 5. Lilac chastetree Images/graphics 5. Brazilian vervain needed 7. Guineagrass 8. Common periwinkle 9. Chinaberry tree 10. Chinese tallow tree 11. Johnsongrass 12. Bluebird Trail logo/picture QR Code Potential) to Texaslnvasives.or 99 4B-32 PLEASE IGNORE HIGHLIGHTS Bob Jones Nature Center Bluebird Trail SIGN 10 - Option 2 The "Dirty Dozen" of the Cross Timbers There are many ways you can help preserve and restore the Cross Timbers ecosystem. One of the simplest ways is to never introduce non-native, invasive species, and to remove ones that are here. These are Texaslnvasive.org's "Dirty Dozen" - 12 plants that are particularly aggressive in this Area. lacanesehone, suckle - Lonve>ayapuro:a Glom: rp h' Lrarnamluidum Chitse_e ptiATt ' Ligustrumsinenre i r - AiuncW Aura+ Chinese wisteria ' Wisteria sinenris Lilacchactetre2 - Vitexanus-castes Bmziliancenain ' t•t.bena h.asiliansis Guineagrass - Urachw ,,azima Common periwinkle - Vt,,w mawt Chinnherry tree ' Mena nzedarach Chinese tallow tree ' Triadica sebif ra )ohmmn grass ' Sorghum halepense Don't plant these plants! If they are already growing in your yard, replace them with native species. NOTE: Leave room for a sentence about each species. 27 4B-33 City of Southlake Policies and Procedures Policy: Southlake Parks Development Corporation Matching Funds Policy Source: City Council/SPDC/Parks & Recreation Board Category: Parks and Recreation I. Statement of Purpose The Southlake Parks Development Corporation (SPDC) Matching Funds Policy enables the City to leverage its capital funding to assist with the ongoing advancement of the Parks, Recreation & Open Space/Community Facilities Master Plan, and implementation of the City's Strategy Map. The purpose of this policy is to provide a process for considering requests by petitioning individuals or organizations for Southlake Parks Development Corporation (SPDC) Matching Funds projects. The following policy will become effective immediately upon approval of City Council. Proposed SPDC Matching Funds projects will be considered on a project by project basis. The City will determine the percentage match up to 100%. Proposed projects requesting in -kind services matching will be handled per Section V of this policy. A. Strategic Alignment — This policy is linked to the City's Strategy Map related to the Focus Areas of Quality Development and Partnerships and Volunteerism, and meets the Corporate Objectives to Invest to Provide and Maintain High Quality Public Assets; Provide Attractive and Unique Spaces for the Enjoyment of Personal Interests; and to Promote Opportunities for Partnerships and Volunteer Involvement. ll. SPDC Matching Funds Project Application Procedures A. Anyone proposing a SPDC Matching Funds project should submit a proposal in writing to the Director of Community Services by April 30th for consideration for the following fiscal year (October 1 — September 30). Other projects may be considered after April 30th as funding is available. A form for this purpose will be available through the Department of Community Services. B. The proposal should include a complete and detailed description of the project and, to the extent applicable, pictures and/or detailed drawings, estimated budgets, preferred location of the project, mechanism of funding the project, any stipulations that might go along with the project, and a justification for the project. C. The City Council, at its discretion, may grant variances to this policy. III. SPDC Matching Funds Project Evaluation Criteria A. Proposed projects will be considered on a project by project basis and should be consistent with the overall intended use of the parks as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan as well as the following criterion: 1. Is the project linked to the City's Strategy Map? 2. Is the project linked to the Focus Areas and Objectives of the City's Strategy Map? 413-34 SPDC Matching Funds Policy Approved 6-0 by City Council March 20, 2012 Page 2 of 5 3. Is the project related to a currently funded CIP project? 4. Is the project related to a project in the adopted 5-year CIP? 5. Does the project benefit Southlake residents? 6. Does the project enhance a current parks and recreation system asset? 7. Does the project assist with the acquisition of a capital purchase? 8. Does the project have a useful life of at least (5) years? 9. Does the project accelerate the completion of a CIP or Parks, Recreation & Open Space/Community Facilities Master Plan project? B. The City of Southlake reserves the right to accept or reject any project submitted for approval, and while every intention is to complete approved projects, the City reserves the right not to complete a project if found to be in the best interest of the City, and any costs incurred by the petitioner will not be refunded. The petitioner will receive the City's decision in writing after the decision is made. IV. SPDC Matching Funds Project Approval Process A. The Director of Community Services will review the proposed project for its consistency with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, and the evaluation criteria listed in Section III. B. If the Director of Community Services determines that the project is consistent with the Parks, Recreation & Open Space/Community Facilities Master Plan, and/or is consistent with the evaluation criteria, he/she will place the proposal on an agenda for the Parks and Recreation Board to consider recommending to the SPDC and the City Council. C. If the Director of Community Services determines that the project is not consistent with the Parks, Recreation & Open Space/Community Facilities Master Plan, and/or is not consistent with the evaluation criteria, he/she will inform the petitioning individual or organization in writing of the decision and the reasons for the finding. The petitioning individual or organization may appeal the Director's decision not to consider the project to the Parks and Recreation Board. The Parks and Recreation Board will make a recommendation as to whether the project should be considered. D. The Parks and Recreation Board will consider the proposed project and make its recommendation to the SPDC and the City Council. The Parks and Recreation Board's consideration of the proposed project will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, and the overall benefit of the project to Southlake residents. E. Following the Parks and Recreation Board's consideration of the proposed project, the Director of Community Services will place the proposed project and the corresponding matching funds request on an agenda for the SPDC to discuss, and on a subsequent SPDC agenda for their consideration and recommendation to the City Council. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4B-35 SPDC Matching Funds Policy Approved 6-0 by City Council March 20, 2012 Page 3 of 5 F. The SPDC will consider the proposed project and the corresponding matching funds request and make its recommendation to the City Council. The SPDC's consideration of the proposed project and the corresponding matching funds request will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, the overall benefit of the project to Southlake residents, and the funding available for the project. G. Following the SPDC consideration of the proposed project and the corresponding matching funds request, and if subsequently recommended for approval by the SPDC, the Director of Community Services will place the proposal on an agenda for the City Council to consider for final approval. H. The petitioner (individual or organization) reserves the right to withdraw the proposed project at any time during the approval process. I. All approved projects will be managed by the City; will become the property of the City once completed or received; and will be used at the sole discretion of the City. J. The length of time required to complete the project will be determined by the Director of Community Services, and will be used when considering the project. K. The petitioner must complete any fundraising requirements, if necessary, and deliver their portion of the matching funds to the City before the City will begin work on the project. L. The petitioner must deliver their portion of the matching funds to the City within six (6) months of the final approval date unless additional time is granted at the time of approval. If the petitioner fails to meet this requirement, the petitioner will be required to reapply for matching funding. M. The projects status will be monitored by the Director of Community Services. V. In -Kind Services Matching In -kind services that result in a tangible asset may be eligible. Examples include, but are not limited to, Architectural/Engineering drawings, Construction Management services, materials. In -kind services will only apply to expenses that the City would typically incur for project implementation. The Director of Community Services will work with the Finance Director to determine if the proposed in -kind request results in a tangible asset. A. Applications for in -kind services matching should typically be approved prior to the in -kind service being rendered or materials being purchased. B. The petitioner for in -kind services matching must provide sufficient financial documentation from third party vendors regarding typical industry standard costs for materials and/or services. The Director of Community Services will review the documentation, evaluate it using comparable industry standard costs the City typically incurs, and make a recommendation to the SPDC on a reasonable market value of the material costs and/or service fees. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4B-36 SPDC Matching Funds Policy Approved 6-0 by City Council March 20, 2012 Page 4 of 5 C. A timeline by which the in -kind services will be completed/received shall be submitted with the application. D. The SPDC may recommend, and the City Council will determine the percentage in - kind match after their analysis to determine what benefit is being received by the City versus the requesting entity with completion of the project. E. Matching funds for in -kind services will not be expended until the in -kind services are completed/received as determined by the Director of Community Services. F. The Parks and Recreation Board will consider the proposed project and make its recommendation to the SPDC and the City Council. The Parks and Recreation Board's consideration of the proposed project will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, and the overall benefit of the project to Southlake residents. G. Following the Parks and Recreation Board's consideration of the proposed project, the Director of Community Services will place the proposed project and the corresponding matching funds request (including the in -kind services match) on an agenda for the SPDC to discuss, and on a subsequent SPDC agenda for their consideration and recommendation to the City Council. H. The SPDC will consider the proposed project and the corresponding matching funds request (including the in -kind services match) and make its recommendation to the City Council. The SPDC's consideration of the proposed project and the corresponding matching funds request (including the in -kind services match) will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, the overall benefit of the project to Southlake residents, and the funding available for the project. Following the SPDC consideration of the proposed project and the corresponding matching funds request (including the in -kind services match), and if subsequently recommended for approval by the SPDC, the Director of Community Services will place the proposal on an agenda for the City Council to consider for final approval. VI. Recognition of Matching Funds Projects As determined by the Director of Community Services, a permanent plaque may be designated in the park or facility in recognition of the project to include the name of the project, its contributor(s), date of the project, and reference that the project was completed with funding through the SPDC Matching Funds Program. The Director of Community Services will determine the placement location and content of the plaque. A roval Date: June 3, 1997 Approved by: City Council L Amendment Date November 2, 1999 Approved by: City Council 2. Amendment Date March 2, 2010 Approved by: City Council 3. Amendment Date March 20, 2012 Approved by City Council City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4B-37 Revised 03.08.12 PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION Project Name: Project Location: Contact Person: Organization: Mailing Address: City: State: ZIP: Phone: Cell: Fax: Additional Contact Person: Project Description: Project Justification: Phone: Proposed Start Date: Proposed Completion Date: Projected Cost: Funds Requested: Check One: Standard Match OR In -Kind Match %Match Proposed: Does the individual/organization currently have its portion of the requested funds match? If not, when does the individual/organization anticipate having its portion of the match? 1 4B-38 CITY OF SOUTHLAKE MEMORANDUM April 1, 2013 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation on SPDC Matching Funds request from The Miracle League of Southlake to contribute to the construction cost of the Miracle League Field at Bicentennial Park Action Requested: Park Board recommendation on SPDC Matching Funds request from The Miracle League of Southlake (MLS) to contribute to the construction cost of the Miracle Field at Bicentennial Park. Background Information: On April 1, 2013, the Department of Community Services received a request from MLS for a 100% match of a proposed $10,250 cash contribution toward the construction cost of the Miracle League Field at Bicentennial Park. The total construction cost for the project is estimated to be approximately $485,000. Previously, on September 18, 2012, the City Council approved a 100% cash match of $50,000 contributed by MLS towards the project via SPDC Matching Funds. The MLS plans to continue their fund raising efforts to contribute further to the construction cost of the Miracle League Field. If approved, recognition of the matching funds contribution from The Miracle League of Southlake will be provided by means of a permanent plaque designated in the park as determined by Director of Community Services; a letter from the Mayor, SPDC President and Parks Board Chairman; a press release; and presence on City's webpage. The development of a Miracle League Field is included in the Bicentennial Park Master Plan adopted by the City Council on September 18, 2012, and within the 2030 Parks, Recreation & Open Space/Community Facilities Master Plan adopted by the City Council on March 19, 2013. The field is City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4C - 1 Parks and Recreation Board Meeting Date — April 8, 2013 Page 2 of 4 currently in design and will be constructed as part of the next phase of improvements at Bicentennial Park. According to the SPDC Matching Funds Policy adopted in March 2012, Park Board shall consider a matching funds request on a project -by -project basis, and make their recommendation to SPDC and City Council based upon the following: ✓ The extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan (Sect. IV-D, SPDC Matching Funds Policy); ✓ The evaluation criteria (Sect III -A, SPDC Matching Funds Policy): • Is the project linked to the City's Strategy Map? • Is the project linked to the Focus Areas and Objectives of the City's Strategy Map? • Is the project related to a currently funded CIP project? • Is the project related to a project in the adopted 5- year CIP? • Does the project benefit Southlake residents? • Does the project enhance a current parks and recreation system asset? • Does the project assist with the acquisition of a capital purchase? • Does the project have a useful life of at least (5) years? • Does the project accelerate the completion of a CIP or Parks, Recreation & Open Space/Community Facilities Master Plan project? The overall benefit of the project to Southlake residents (Sect. IV-D, SPDC Matching Funds Policy) Staff has reviewed the project and concluded this request meets the evaluation provisions provided above. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4C-2 Parks and Recreation Board Meeting Date — April 8, 2013 Page 3 of 4 SPDC and City Council will consider the request on April 16, 2013. A representative from MLS will be present at the meeting to respond to any questions from the Park Board. Financial Considerations: Approval of the matching funds request will assist with offsetting the capital construction costs of the Miracle League Field. As per the attached letter, The Miracle League of Southlake also plans to further contribute to the construction costs of the field. Availability of SPDC matching funds for the project will be reviewed when SPDC makes their recommendation to City Council. The Park Board's consideration of the project is based on the viability of the project itself to the overall use of the City's parks and recreation system as per the adopted Southlake 2030 Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria and the benefit the project is to Southlake residents. (Sect. IV-D and F, SPDC Matching Funds Policy). Strategic Link: This item is linked to the City's Strategy Map related to the focus areas of Quality Development and Partnerships and Volunteerism and meets the Corporate Objectives to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, Actively Promote Opportunities for Partnerships and Volunteer Involvement, Invest to Provide and Maintain High Quality Public Assets, and Collaborate with Select Partners to Implement Service Solutions. Citizen Input/ Board Review: As per the attached letter, The Miracle League of Southlake Board of Directors has authorized the commitment of funds in the amount of $10,250 towards the construction of the Miracle League Field. Parks & Recreation Board recommendation at their April 8, 2013 regular meeting City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4C-3 Parks and Recreation Board Meeting Date — April 8, 2013 Page 4of4 SPDC will consider and recommend April 16, 2013 City Council will consider approval April 16, 2013 Legal Review: N/A Alternatives: Alternatives may include the following: ■ Recommendation for approval as presented ■ Recommendation for approval with input as desired ■ Decision not to recommend approval Supporting Documents: ■ Request from The Miracle League of Southlake ■ SPDC Matching Funds Request Application Form ■ Bicentennial Park Master Plan Staff Recommendation: Park Board recommendation for approval of the SPDC Matching Funds request from The Miracle League of Southlake to contribute to the construction cost of the Miracle League Field at Bicentennial Park based on the viability of the project per the evaluation criteria within the SPDC Matching Policy. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork H�! ig N11RATf The Miracle League of Southlake P.O. Boa 92173, Southlake, TX 76092 29 March 2013 Mr. Chris Tribble Director of Community Services City of Southlake 1400 Main Street Suite 210 Southlake, TX 76092 E The Board of Directors of the Miracle League of Southlake petitions The City, under the Matching Funds Policy as amended and approved by City Council on 20 March 2012, for a 100% match of a proposed $10,250 cash contribution toward the construction cost of the Miracle League Field in Phase II of the Bicentennial Park redevelopment. Please see attached our completed Application Form as prescribed in the above referenced city policy. We look forward to continuing our efforts to contribute further to the construction cost of this baseball field and to initiating Miracle League play at this facility in cooperation with The City. Thank you for your consideration and stewardship of this request, '06W Michael D. Mills Treasurer Miracle League of Southlake Attachment cc: Miracle League of Southlake, Inc. Board of Directors: Phillip J. Meyer Craig Rothmeier Angela Weisgarber Revised 03.08.12 PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION Project Name: Construction of Miracle League Field Project Location: Bicentennial Park (Phase Il) Contact Person: Michael D. Mills organization: Miracle League of Southlake, Inc. Mailing Address: P.O. BOX 92173 City: Southlake State: TX ZIP: 76092 Phone: (817) 481-4152 cell: (817) 689-9785 Fax: (817) 481-4152 Additional Contact Person: Phillip J. Meyer Phone: (817) 300-1094 Project Description: Con struction of miracle League -Field in Bicentennial Park as a component of Phase II redevelopment of the park. Project Justification: This petition for a matching fund award is to leverage a .proposed contribution by the Miracle League of Southlake, Inc., whose objective is to contribute as much as possible to the cost of construction of the field as in- cluded in the Parks Master Plan and CIP budgets. Proposed Start Date: Spring 2013 proposed Completion Date: Spring 2014 Projected Cost: $460K +/- Funds Requested: $10,250 currently Check One: Standard Match X OR In -Kind Match %Match Proposed:100% Does the individual/organization currently have its portion of the requested funds match? Yes If not, when does the individual/organization anticipate having its portion of the match? n/a EXHIBIT 1 CITY OF SOUTHLAKE MEMORANDUM March 25, 2013 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation to City Manager regarding request for variance to allow beer to be served at the Southlake Tennis Center during the Charity Tennis Mixed Doubles fundraising event to be held May 5, 2013 Action Requested: Parks Board recommendation to City Manager regarding a request for variance to the City's regulations prohibiting the possession or consumption of alcoholic beverages on City property to allow beer to be served at the Southlake Tennis Center during a fundraising event Sunday, May 5, 2013 being held by the tennis center management company, Roxy Tennis, LLP. Background Information: The tennis center management company, Roxy Tennis, LLP, is hosting a fundraising event, Charity Tennis Mixed Doubles, on May 5, 2013, 1-5:00 p.m. at the Southlake Tennis Center. This event is a fundraiser to benefit "Supporters of SafeHaven of Tarrant County" (S.O.S.) a non-profit organization working to end domestic violence through safety, support, prevention and social change. The money raised will be used to support SafeHaven outreach programs, advocacy activities and education programs. The event will include a tennis tournament followed by a barbeque dinner. Supporters of SafeHaven will set up a booth to distribute information and literature only; there will be no money distributed or received during the event. Beer is being donated by a local tennis supporter and will be served to adults over 21 years old, separate from the food at no charge. An off -duty police officer will be on site during the event. Roxy Tennis LLP has submitted a request for a variance to the park regulation that prohibits the possession or consumption of alcoholic beverages in a City park and has requested a permit to allow beer to be served, not sold, during the event. Roxy Tennis does not need to obtain a temporary permit from TABC since beer will be available "free" to all guests. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4D-1 Parks and Recreation Board Meeting Date — April 8, 2013 Page 2 of 11 Under specific conditions, alcohol may be permitted in City property, provided the request meets all current City guidelines and policies, abides by TABC rules, and the variance to the City's park regulation, Southlake City Code Article II, is recommended by the Park Board and approved by the City Manager. The Southlake City Codes states: "A special permit variance shall not be granted by the City Manager unless a written request is submitted which demonstrates: (1) Special circumstances exist which are peculiar to the applicant's ability to utilize city parks; and (2) That use of the city park by other groups or individuals will not be adversely affected by granting the special permit variance." If the variance to the park regulations is approved and a permit is granted to allow alcohol to be served during the May 5 event, Roxy Tennis will hire an off -duty DPS officer to monitor the use of alcohol during the event to encourage a safe and enjoyable atmosphere for all park users. Approval of the variance request also requires Roxy Tennis to list the City as an Additional Insured on a liability insurance policy in the amount of $1,000,000 during the event. This provision has been met by the insurance coverage already secured as a condition of the tennis center management agreement. Previous variances to the City's park regulation to allow alcohol to be consumed at events in City parks have been recommended by the Parks Board and approved by the City Manager for Oktoberfest, Art In The Square, Naturally Sweet and Tennis Center fundraisers. Financial Consideration: There is no direct financial impact resulting from this request. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Partnerships and Volunteerism and Performance Management and Service Delivery and meets the corporate objectives to Provide Attractive and Unique Spaces for City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4D-2 Parks and Recreation Board Meeting Date — April 8, 2013 Page 3 of 11 Enjoyment of Personal Interests, Collaborate with Select Partners to Implement Service Solutions, and Actively Promote Opportunities for Partnerships and Volunteer Involvement. Citizen Input/ Board Review: Parks Board will consider at the April 8, 2013 meeting. The City Manager will consider following the Parks Board meeting. Legal Review: The City Attorney's have reviewed the City Code and confirmed the variance process requirements. Alternatives: Alternatives may include: • Parks Board recommendation to the City Manager to grant the proposed variance • Parks Board recommendation to the City Manager to deny the proposed variance Supporting Documents: Supporting documents include: • Email request from Mia Poorman for the variance • Fundraising Form • Section 12, Article II of the Southlake City Code • Requirement List for Roxy Tennis LLP Staff Recommendation: Parks Board recommendation to City Manager to approve the request for variance to City regulations prohibiting possession and consumption of alcoholic beverages on City property, and to permit beer to be served at the Southlake Tennis Center during the Roxy Tennis, LLP fundraising event Sunday, May 5, 2013. APPROVAL: City Manager Signature Date City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4D-3 4/1/13 Ci.southlale.txus Mail -RE: Variance Request to serve beer at May 19 fundraising event at Tennis Center 91's-C, 41,11 THILAIK 17 RE: Variance Request to serve beer at Mayofundraising event at Tennis Center MA> Mia Gordon-Poorman <mia@southlaketennis.com> Mon, Apr 1, 2013 at 2:26 PM To: Linda Carpenter <Icarpenter@ci.southlake.tx.us> To Whom It May Concern: Roxy Tennis, LLP would like to request a variance to the City's Park Use Policy to allow beer to be served (not sold) at the Southlake Tennis Center on Sunday, May 5, 2013 from 1:00 p.m. to 5:00 p.m. during the SOS Tennis Benefit Mixed Doubles to benefit Supporters of SafeHaven of Tarrant County (S.O.S.). Funds will be used to support SafeHaven, two local women's shelters who provide services for women and children escaping odomestic violence. The proceeds will fund outreach programs, advocacy activities and education programs. The event will include a tennis tournament, followed by a barbeque dinner. Beer will be donated by a tennis supporter and will be served separate from the food at no charge only to adults over 21 years old. An off -duty police office will be hired to be on site during the event. About 50 people are anticipated to attend the event and there are ample parking spaces to accommodate them. The City of Southlake is named as an Additional Insured on the current insurance coverage provided with the management contract. Thank you for your consideration, Mia Gordon-Poorman 4D-4 1 tips:/lmail.google.comlma1I/?ui=2&iIF05bfef9193&4ev=pt&search=inbox&th=13dc7o48eb5b9958 1/1 Community Services Department Facility Reservation and Fundraising Form Please Note: All reservations are taken on a first -come, first -served basis. Rental Fee and Security Deposit (if necessary) are due prior to reservation confirmation. Bicentennial Park ❑ Adventure Alley Pavilion ❑ Liberty Garden Pavilion ❑ The Lodge Bob Jones Park Fishing Pier Pavilion ❑ Bob Jones Nature Center ❑ Nature Center Pavilion X 5outhlake Tennis Center Person Responsible: Mia Poorman Cell Phone Number: 214.394.6293 Address: 220 Canyon Lake Drive Alternative Adult Contact: Name: NIA CONTACT INFORMATION E-Mail Address: City Southlake Other ❑ Rustin Pavilion at Town Square ❑ Lonesome Dove Pavilion ❑ Liberty Park at Sheltonwood Pavilion ❑ Royal and Annie Smith Park Pavilion ❑ Senior Center Phone Number: 817.424.5606 mia@southlaketennis.00m orroxytOs@mindspHng.com State Tx Zlp 76092 Phone Number: NIA EVENT INFORMATION Requested Date: Sunday, May 5, 2013 From: 1:00 PM AMIPM Type of eventlmeetinglactivity: Charity Tennis Mixed Doubles Event To: 5:00 PM AMIPM Detailed Information about the event, including planned activities or any equipment/special needs: The event will promote the Tennis Center and raise awareness and funds for area charities. Sponsor Booth - no money taken or given. Refreshments from local establishments and donated beer will be served, no sold during event. The facility will be closed to other uses. Number of participants expected to attend: 40-50 Organization Represented: Supporters of SafeHaven (S.O.S.) Is this event a fundraiser? Non -Profit: Yes Yes No Yes Yes No Note: Must provide at least two (2) months notice If XM please answer the following: Does your organization maintain a So:Ahlake Mailing address or PO box? Do a majority of your rernbers, including officers, reside in Shake Will your event cause any impact on City Staff or City resources? Is your group willing to indemnify and hold henrless the City of Vouthlake? laves your organization carry liability insurance? Yeb XX No Yes XX Yes XX Yes --- No No No XX Yes XX No —, Amount $ amaimnmfCrWVJntCWVad Estimated space requirements for this event, Southlake Tennis Center Club House and courts Estimated parking requirements 50 Number of planned participants 50 An estimated turnover time among participants provide. on an additionai piece of paper, the estimated time and resources the petitioner(s) have contributed. 4D-5 Park Rules The following regulations and restrictions are prescribed for the use of city parks: (1) Alcoholic bevera es prohibited. It shall be unlawful for any person to possess or consume any alcoholic beverage in any city park. (2) Riding, driving or walking horses in any city nark Except on designated horse trails, it shall be unlawful for any person to walk, drive or ride a horse or horses within any city park. (3) RMWE or driving off -road motorized vehicles in gio any park Except on designated off -road trails, it shall be unlawful for any person to drive or ride an off -road vehicle within any city park. For the purposes of this section, an off -road vehicle is a motorized vehicle designed and equipped for use off any paved roadway with such definition to specifically include off -road motor bikes, go-carts, and dune buggies. (4) Vehicular traffic Prohibited in certain areas Except in designated overflow parking areas, it shall be unlawful for any motor vehicle to stand, stop, park or cross onto or into any portion of a city park other than upon a roadway or parking area so designated for such purposes. (5) Time limitations on Public use o f park Except for a city sponsored event, it shall be unlawful for any person to use, enter into or be within a city park during any posted hours which the park is closed. (6) Litter. Littering is hereby prohibited in any city park. Littering shall include leaving trash or other items by persons picnicking within a city park and not placing trash and other items in appropriate trash receptacles provided in such park. (7) Firearms Prohibited It shall be unlawful for any person to carry on or about himself or to discharge a gun, pistol, rifle, or other firearm within any city park except that a person duly licensed by the state to carry a concealed handgun may carry a concealed handgun in accordance with state law. (8) Bicycles skates, eta It shall be unlawful for any person to ride a bicycle, scooter, skate board, in -line skates, or roller skates on any tennis court or basketball court owned or leased by the city, or in any other public areas posted by the city. (9) Hitting golf balls Prohibited Except in designated areas, it shall be unlawful for any person to hit golf balls in city parks. (10) Smoking Prohibited except in designated areas. It shall be unlawful to smoke in bleachers, dugouts, or other congested outdoor areas at city parks. (11) Glass containers prohibited in citpParks. It shall be unlawful for any person to possess a glass container in a city park. (12) Defacing public groperh a. No person shall remove, destroy, mutilate, or deface any structure, monument, statue, vase, fountain, wall, fence, railing, vehicle, bench, building or other property located in any public park b. No person shall cut, break, deface, injure, or remove the trees, shrubs, plants, grasses, or tuff within any public park. (13) Wild animals. It shall be unlawful to catch, injure, kill, strike, or attempt to strike with any object or weapon any animals within a public park, excluding fish, which may be obtained in designated fishing areas following the rules and regulations established by the state. (14) Climbing, etc.. Prohibited It shall be unlawful to climb any trees or walk, stand or sit upon monuments, vases, fountains, walls, fences, railings, vehicles, or any other property not designated or customarily used for such purposes in any public park. (15) Pollution of waters. It shall be unlawful to throw, discharge to, or otherwise place or cause to be placed in the waters of any fountain, pond, lake, stream, or other body of water in or adjacent to any park or any tributary, stream, storm sewer, or drain flowing into such waters any substance, matter, or anything liquid or solid, which will or may result in the pollution of said waters. (16) Boating and swimmin . It shall be unlawful to swim, wade, boat, or canoe in any area unless such area is designated for that purpose; provided, however, the director of community services may permit the temporary occurrence of such activities for special programs and events. (17) Closing of game fields. The director of community services or his designated representative is authorized to assign any game field owned or leased by the city as a closed field for maintenance or to protect the surface of the game field from damage. It shall be unlawful for non -city employees to go upon a game field which has been designated as a closed field and has posted a sign indicating that "Field is closed. Trespassing on a closed field could result in a $250.00 - $500.00 fine." (18) Erecting structures prohibited a. No person shall place or erect any structure, sign, bulletin board, post, pole, or advertising of any kind in a public park. b. No person shall attach to any tree, shrub, fence, railing, post, or structure within any public park, any sign, bulletin board, or other advertising device of any kind. c. The prohibitions contained in subsections a. and b. of this section shall not be applicable to persons acting pursuant to and with the written authorization of the director of community services or his designee. (19) Projectile devices. No person shall posses, fire, or discharge a device capable of propelling a projectile, including without limitation, any air gun, pistol, bow and arrow, cross bow, or sling shot in a public park; provided, however, the director of community services may permit the temporary occurrence of such activities in a public park for special programs and events. (20) Sale of merchandise. It shall be unlawful for any person to sell or offer for sale any food, drinks, confections, merchandise, or services in any park or playground unless such person has a written agreement or permit issued by the city permitting the sale of such items in such park or playground. This section shall have no application to sports organizations or social organizations selling items to their own members, or at functions sanctioned by the city. (21) Sound amplification. It shall be unlawful to use any type of sound amplification system in a public park without the written consent of the director of community services. City Ordinance Leashing or chaining It shall be unlawful for an owner to allow any animal to run at Iarge and not be restrained by means of a leash or chain of sufficient strength and length to control the actions of such animal while on public property or on property other than that of the owner of the animal. (Does not apply to Dog Park) Note. Use of fire pits are allowed in desiernated areas. Fires may be prohibited entirely i a fire ban is in a ect 4D-6 Lt Pleaee:amahly read thrwO On pant alai ps4od on the pr:wiotu pt 3r. be'ow, ."ot' we asfq" the: .Wo>J urdaafeiK: f:a rules and regul03rra P-JILZWap;O 80110CM Ftrt;ternicf :, You fdjEZ.W to ab4a by end Wicks Breee raise tltrarrghrx t ,cur rw Jbn vA legs ih� try In :.te v.vturt:I&n t'i :- h; you auw d. Fe Rve to abtr',a by if.eea►n ma raaV ma:j in Ea rn M Sevirltr 6.foeftwed danK t, f L-e rice of aty of Srnrbrfr a :Idllsx. .l .:t '�'+.i.'._� =':. *fir*' t�» 41wr4TIALIM I u!� daptral: adR only be =redrrrrded a,"ler the ::ey,►;a,�hrriox/ card �.7s b83h �.�„-, n�2d ar11d a rir'31t� cough of :tun I�;�Idlrr�r ire 1�,7un weds by C>'ty ParsorvW. I full" utdw*WW +hat the d3poar vA bs =sit '. and I vA 6o Minder jy ram ?fir m tvm to ,:"G v-sai a after -he :arrld date. I have Wan glwn a c" of his nick e:'1d regt x ftm o, r3-'k faW lfts. I A* tmd -rd cad agree b these wndglorL:. i:kfiiwIJ[Mni WWWAJ-W RetUm aabl3r, C;Wt% and ary ae0 mal a%9p w-nt a ort6,ina I locatlon CdMM all 6WA ertd dlapow in di rnpWar bosba In the p1w ft lot i urn off so I'ghts ant: fleas Return q*.ermoatat be raasnriable Muria ft alarm and tick A doors Lodge aria Sob Janes Nature Cator;; y - pi= Icy► to niaop- w rim" of comm.* Cerrtr Sxntor Cent-tr flay — planes ralu ri to to Senor Cam* S%r*Wre of Apoic ant: With sutrmitlai of this aWkwtton, the pe-dtloner agrees to hrderrm* and hold hamilaaa th a City of Sow, Ww, lb ofRcs.�s, aga.vw. wrivarda, and emplayeam, flom an'' ap WW cry anr: au ck bun orc ft for bodlht "ury. Rheas, death, perwrid [*,yor pv-v- f damage Ondu trig, without firnkatim. reasonable flees and a xpense of aLomayy, wart wltr+eaaea and ojor wnawlarda} SMAV out of aaY r1e0110errt ad oramlasbr► eDnKrtttted of the petltlarrer, lis oftes, srnr)l Waea, errd ag3mta, In conimcdon Wi tire advMw wuduried under Waegrreementy7 is Indarnr tlon shall apactfic€IIy indWe aw, rJakne arising frvim the nepRpence of the W No aoef+ oflldaia. and earr�fa w— The Petitloner at IM own &Vma es, dW obt2 n and tang in forte dur;rV :.4e twn of,?* event pirb.Yc iiabp.'ty Imnanca ae vAl protract the peNor" and the City from all dWm;; f . dsrMNM to proper mid parson, r.k cac.t in u.woo po"d wfl c€ t►y ti13 Cky oFSo gftko as an a kwial Nrat.-ad. r;+4i �.*:?ti .•'� !:' aFf, t.n`nJL �{ 'I&i"iM:l :r►. ..'i: a.e �b+.p' ilr .". t• �:.+ J. L Upon etr!lroval, this pO tOrl enUffes that zMeduiad User io to un of the re4m& Ed fuNtIm h-veh. T.us ramrvabon tekis piton!;, over any %:61-Mno Uwe or nOrKawvA padeo. ✓ ftriatursof� ' ` " f.�±:•� rr wry ; �.t Dade ? xr f8— �- /�� li'w•Pf �r�Y'`j�r.''. 1: �'��iR`ii�w.�« Daft Approvad: Approved Amount Refunded: DOW. PMONOed by. Rental Fee:; Dapoalh $ Date of Pwne nt Check Cash CredPt._,_ 4D-7 wismai Aowmuo Somolkm P.G. Ego% 2SN CinclzmaL� OIH 48204. Data: MAY 01 ZM M *L"-'A4f ltd�4' SARPC. F-PiDU OF' SAFE HAVI—A -101F. r.0, RR.WT CAAWTY PO AMX.14 I riew &"w -MaAwx Dmparbywd of the Tnmmufy pwrom to conow: rbm� ftw%r MW 3141M I Ta Ffto lrsWKwid Numbw.- 8171-920-65m Empi g kaftn muuwm-, arikrodww, artti6i4ig w au"n Awd wft. I ww" or twt* �l WiC We owvt tw. -'T0W'XIWm.0 WW tw Mcv--able. Yoe; ia �.i vk u0iff. 4D-8. - Parks and Recreation Board Meeting Date — April 8, 2013 Page 6 of 11 Article II of the Southlake City Code ARTICLE II. CITY PARKS Sec. 12-31. Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Alcoholic beverage shall be defined to include any alcohol and any beverage containing more than one-half of one percent of alcohol by volume which is capable of use for beverage, either alone or when diluted. City park shall be defined to be any park, playground or recreational area owned, leased, operated or under the control of the city. This definition shall include any athletic field, swimming pool, gymnasium, tennis court, and other similar facility owned by the Carroll Independent School District and specified in the joint -use agreement between Carroll Independent School District and the city. (Ord. No. 646, § 9, 8-15-95; Ord. No. 646-A, § 9, 9-1-98; Ord. No. 646-B, § 9, 6-20- 00) Cross References: Definitions generally, § 1-2. Sec. 12-32. Rules and regulations. parks: The following regulations and restrictions are prescribed for the use of city (1) Alcoholic beverages prohibited. It shall be unlawful for any person to possess or consume any alcoholic beverage in any city park. (2) Riding or driving horses in city park. Except on designated horse trails, it shall be unlawful for any person to drive or ride a horse or horses within any city park. (3) Riding or driving off -road vehicles in city park. Except on designated off -road trails, it shall be unlawful for any person to drive or ride an off - road vehicle within any city park. For the purposes of this section, an off -road vehicle is a vehicle designed and equipped for use of any paved roadway with such definition to specifically include off -road motor bikes, go-carts, and dune buggies. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4D-9 Parks and Recreation Board Meeting Date — April 8, 2013 Page 7 of 11 (4) Vehicular traffic prohibited in certain areas. Except in designated overflow parking areas, it shall be unlawful for any motor vehicle to stand, stop, park or cross onto or into any portion of a city park other than upon a roadway or parking area so designated for such purposes. (5) Time limitations on public use of park. Except for a city sponsored event, it shall be unlawful for any person to use, enter into or be within a city park during any posted hours which the park is closed. (6) Littering. Littering is hereby prohibited in any city park. Littering shall include leaving trash or other items by persons picnicking within a city park and not placing trash and other items in appropriate trash receptacles provided in such park. (7) Firearms prohibited. It shall be unlawful for any person to carry on or about himself or to discharge a gun, pistol, rifle, or other firearm within any city park except that a person duly licensed by the state to carry a concealed handgun may carry a concealed handgun in accordance with state law. (8) Bicycles, skates, etc. It shall be unlawful for any person to ride a bicycle, scooter, skate board, in -line skates, or roller skates on any tennis court or basketball court owned or leased by the city, or in any other public areas posted by the city. (9) Hitting golf balls prohibited. Except in designated areas, it shall be unlawful for any person to hit golf balls in city parks. (10) Smoking prohibited except in designated areas. It shall be unlawful to smoke in bleachers, dugouts, or other congested outdoor areas at city parks. (11) Glass containers prohibited in city park. It shall be unlawful for any person to possess a glass container in a city park. (12) Defacing public property. a. No person shall remove, destroy, mutilate, or deface any structure, monument, statue, vase, fountain, wall, fence, railing, vehicle, bench, building or other property located in any public park. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4D-10 Parks and Recreation Board Meeting Date — April 8, 2013 Page 8 of 11 b. No person shall cut, break, deface, injure, or remove the trees, shrubs, plants, grasses, or turf within any public park. (13) Wild animals. It shall be unlawful to catch, injure, kill, strike, or attempt to strike with any object or weapon any animals within a public park, excluding fish, which may be obtained in designated fishing areas following the rules and regulations established by the state. (14) Climbing, etc., prohibited. It shall be unlawful to climb any trees or walk, stand or sit upon monuments, vases, fountains, walls, fences, railings, vehicles, or any other property not designated or customarily used for such purposes in any public park. (15) Pollution of waters. It shall be unlawful to throw, discharge to, or otherwise place or caused to be placed in the waters of any fountain, pond, lake, stream, or other body of water in or adjacent to any park or any tributary, stream, storm sewer, or drain flowing into such waters any substance, matter, or anything liquid or solid, which will or may result in the pollution of said waters. (16) Boating and swimming. It shall be unlawful to swim, wade, boat, or canoe in any area unless such area is designated for that purpose; provided, however, the director of community services may permit the temporary occurrence of such activities for special programs and events. (17) Closing of game fields. The director of community services or his designated representative is authorized to assign any game field owned or leased by the city as a closed field for maintenance or to protect the surface of the game field from damage. It shall be unlawful for non -city employees to go upon a game field which has been designated as a closed field and has posted thereon a sign stating "Closed field --Do not trespass on this field $250.00--$500.00 fine." (18) Erecting structures prohibited. a. No person shall place or erect any structure, sign, bulletin board, post, pole, or advertising of any kind in a public park. b. No person shall attach to any tree, shrub, fence, railing, post, or structure within any public park, any sign, bulletin board, or other advertising device of any kind. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4D-11 Parks and Recreation Board Meeting Date — April 8, 2013 Page 9 of 11 C. The prohibitions contained in subsections a. and b. of this section shall not be applicable to persons acting pursuant to and with the written authorization of the director of community services or his designee. (19) Projectile devices. No person shall posses, fire, or discharge a device capable of propelling a projectile, including without limitation, any air gun, pistol, bow and arrow, cross bow, or sling shot in a public park; provided, however, the director of community services may permit the temporary occurrence of such activities in a public park for special programs and events. (20) Sale of merchandise. It shall be unlawful for any person to sell or offer for sale any food, drinks, confections, merchandise, or services in any park or playground unless such person has a written agreement or permit issued by the city permitting the sale of such items in such park or playground. This section shall have no application to sports organizations or social organizations selling items to their own members, or at functions sanctioned by the city. (21) Sound amplification. It shall be unlawful to use any type of sound amplification system in a public park without the written consent of the director of community services. (Ord. No. 646, §§ 11--21, 8-15-95; Ord. No. 646-A, §§ 10--21, 9-1-98; Ord. No. 646- (, §§ 10--21, 6-20-00; Ord. No. 827, § 1, 8-20-02) Sec. 12-33. Variances. The city manager may issue special permits or grant variances to the provisions of this ordinance. The park and recreation board will make recommendations regarding variances to the city manager. A special permit variance shall not be granted by the city manager unless a written request is submitted which demonstrates- (1) Special circumstances exist which are peculiar to the applicant's ability to utilize city parks; and (2) That use of the city park by other groups or individuals will not be adversely affected by granting the special permit variance. (Ord. No. 646, § 22, 8-15-95; Ord. No. 646-A, § 22, 9-1-98; Ord. No. 646-B, § 9, 6- 20-00) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4D-12 Parks and Recreation Board Meeting Date — April 8, 2013 Page 11 of 11 Roxy Tennis LLP Requirements to Serve Alcohol at Charity Tennis Mixed Doubles Fundraising Event May 5, 2013 at Southlake Tennis Center 1. Obtain variance to park regulation prohibiting alcohol in City parks. Parks Board recommendation and City Manager approval required. 2. Roxy Tennis LLP must name City as an Additional Insured at $1,000,000 for the period of the event (on file) 3. Roxy Tennis LLP does not need a temporary permit from TABC if alcoholic beverages will not be sold at event and alcoholic beverages will be offered to all guests. 4. Roxy Tennis LLP to hire an off -duty police officer to monitor use of alcohol during event to ensure safe and enjoyable atmosphere for all park users City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4D-13 CITY OF SOUTHLAKE MEMORANDUM March 26, 2013 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation to City Manager regarding a request for variance to allow alcohol to be served at Bob Jones Nature Center and Preserve during the 2012/13 Leadership Southlake Class appreciation event to be held May 9, 2013 Action Requested: Parks Board recommendation to City Manager regarding a request for a variance to the City's regulations prohibiting the possession or consumption of alcoholic beverages on City property to allow alcohol to be served at Bob Jones Nature Center during an appreciation cocktail event to be held Thursday, May 9, 2013 by the BJNC Board of Directors. Background Information: The nature center management contractor, BJNC Board of Directors, would like to host a cocktail thank you event for the Leadership Southlake Class on Thursday, May 9, 2013 at 4:30 p.m. or 7:00 p.m. at the Bob Jones Nature Center facility. The event will include refreshments from local establishments, served with alcoholic beverages. BJNC Board has submitted a request for a variance to the park regulation that prohibits the possession or consumption of alcoholic beverages in a City park and has requested a permit to allow alcohol to be served, not sold, during the event. BJNC Board does not need to obtain a temporary permit from TABC since alcohol will be available "free" to all guests. Under specific conditions, beer and wine may be permitted in the nature center for up to four events per year, provided the request meets all current City guidelines and policies, abides by TABC rules, and the variance to the City's park regulation, Southlake City Code Article Il, is recommended by the Park Board and approved by the City Manager. The Southlake City Code states: "A special permit variance shall not be granted by the City Manager unless a written request is submitted which demonstrates: (1) Special circumstances exist City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4E-1 Parks and Recreation Board Meeting Date — April 8, 2013 Page 2 of 11 which are peculiar to the applicant's ability to utilize city parks; and (2) That use of the city park by other groups or individuals will not be adversely affected by granting the special permit variance." If the variance to the park regulation is approved and a permit is granted to allow alcohol to be served during the May 9 event, the BJNC Board will hire an off -duty DPS officer to monitor the use of alcohol during the event to encourage a safe and enjoyable atmosphere for all park users. Approval of the variance request also requires BJNC Board to list the City as an Additional Insured on a liability insurance policy in the amount of $1,000,000 during the event. This provision has been met by the insurance coverage already secured as a condition of the nature center management agreement. Previous variances to the City's park regulation to allow alcohol to be consumed at events in City parks have been recommended by the Parks Board and approved by the City Manager for Oktoberfest, Art In The Square, Naturally Sweet and Tennis Center fundraisers. Financial Consideration: There is no direct financial impact resulting from this request. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Partnerships and Volunteerism and Performance Management and Service Delivery and meets the corporate objectives to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, Collaborate with Select Partners to Implement Service Solutions, and Actively Promote Opportunities for Partnerships and Volunteer Involvement. Citizen Input/ Board Review: Parks Board will consider at the April 8, 2013 meeting. The City Manager will consider following the Parks Board meeting. Legal Review: The City Attorney's have reviewed the City Code and confirmed the variance process requirements. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4E-2 Parks and Recreation Board Meeting Date — April 8, 2013 Page 3 of 11 Alternatives: Alternatives may include: • Parks Board recommendation to the City Manager to grant the proposed variance • Parks Board recommendation to the City Manager to deny the proposed variance Supporting Documents: Supporting documents include: • Email request from BJNC Board for the variance • Event Application • Section 12, Article II of the Southlake City Code • Requirement List for BJNC Board Staff Recommendation: Parks Board recommendation to City Manager to approve the request for variance to City regulations prohibiting possession and consumption of alcoholic beverages on City property, and to permit alcoholic beverages to be served at the Bob Jones Nature Center during the BJNC Board Leadership Southlake appreciation event to be held Thursday, May 9, 2013. APPROVAL: City Manager Signature Date City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4E-3 4013 Cl.southlale.bws Mail - RE: Aloand Permit 0 SOM H I A-11 (C� RE: Alcohol Permit Teresa Moss <tmoss@bjnc.org> Tue, Apr 2, 2013 at 10:37 AM To: Kali Happold <khappold@ci.southlake.tx.us>, Linda Carpenter <Iarpenter@ci.southlake.tx.us> Cc: "EDMONDSON, DEBRA" <debra@edmondsoniawfirm.com> Kari, i have been waiting to hear knack from Leadership Southlake fo make sure the May 9 date and 4:30 time worked for them. I just heard back from Janice Spooner yesterday (my day off) and Jill Johnson this morning. I am now officially requesting to host a Thank You Cocktail party for Leadership Southlake on Thursday, May 9 from 4:30 to 7:00 pm. As such, I also am requesting to obtain a variance to the City's Ordinance and Policy prohibiting alcoholic beverages on City property. Light refreshments will be served in addition to alcohol. The event will not include entertainment, auctions, membership solicitation, or fundraising. The Bob Jones Nature Center is a nonprofit, 501(c) (3) organization. The purpose of the event is to thank the Leadership Southlake team for their time and effort devoted to the Bluebird Signage project for the BJNCP. I expect approximately 100 people. Parking iE adequate. The BJNCP is providing the alcohol, it is not being donated. The alcohol will be offered free of charge. I understand that, if approved, the BJNCP will need to hire an off -duty police officer during the event to monitor patrons. I also undersf and that, if approved, I will need to provide a copy of an insurance policy with the City of Southlake listed as an additional insured for $1,000,000 for the period of the event. Please let me know if you need anything else. Best Regards, Teresa Teresa Moss Executive Director 4E - 4 httpsJ/mail.g oog Ie.corNmail/?ui=2&i Ic-- 05&ef9193&Aew--pt&search= inbmdth= 13dcb64e7559r441 1/4 Community Services Department Facility Reservation and Fundraising Form Please Note: All reservations are taken on a first -come, first -served basis. Rental Fee and Security Deposit (if necessary) are due prior to reservation confirmation. Bicentennial Park ❑Adventure Alley Pavilion ❑ Liberty Garden Pavilion ❑ The Lodge Person Responsible: Teresa Moss Cell Phone Number: n/a Address: 355 E. Bob Jones Road Alternative Adult Contact: Name: Debra Edmondson Bob Jones Park ❑ Fishing Pier Pavilion ❑r Bob Jones Nature Center ❑ Nature Center Pavilion CONTACT INFORMATION Other ❑ Rustin Pavilion at Town Square ❑ Lonesome Dove Pavilion ❑ Liberty Park at Sheltonwood Pavilion ❑ Royal and Annie Smith Park Pavilion ❑ Senior Center Phone Number: 817.491.6333 E-Mail Address: tmoss@bjnc.org or director@bjnc.org City Southlake State TX Zip 76148 Phone Number: 817.846.6469 EVENT INFORMATION Requested Date: Thursday, May 9, 2013 From: 4:30 AMIPM To: 7:00 AM/PM Type of event/meeting/activity; Social Event; Cocktail Thank You for the Leadership Southlake Team Detailed Information about the event, including planned activities or any equipment/special needs: To promote the Nature Center and extend appreciation to Leadership Southlake by offering a selection of refreshments from local establishments, served with alcoholic beverages. Number of participants expected to attend: 200 Organization Represented: Bob Jones Nature Center; Leadership Southlake Non -Profit: Yes Yes No Is this event a fundraiser? Yes No No N )X§, please answer the foilowing; Note: Must provide at least two (2) months notice Does your orgarl2ai!on main[ain a Srwthiake 1�.-j,4.,ig or PO box? Yes AS � No Do a mafurity of your memo% s. i ricl:.rOng riffic m, eside M Soulhlake7 Yes YEiS �... No Wiil yo�-%, e-mril cause Emy-impact on City Staff w 04 resource4? No No Is your grmp ivillln& W it reify and mold hair dp3s the Cfty of S.:, _ i hake? Yes Yes No D,-es tagEani2ation carry liability Insslra.�Ca? Y�ti Y..e. s Estrrled spare requi7errients fbr this evan: lr:t '1'Otjfdoor a2 Bob,;ones •IatLi.'a Gertte EL�r.-, tel parking raquirarnWri 100 Number cf planned Widpants_'An estii ;u i * Please provide, on an additional piece of paper, the estimated time and resources the petitioner(s) have contributed. 4E-5 Park Rules The following regulations and restrictions are prescribed for the use of city parks: (1) Alcoholic beverages prohibited. It shall be unlawful for any person to possess or consume any alcoholic beverage in any city park. (2) Riding. driving or walking horses in any city park Except on designated horse trails, it shall be unlawful for any person to walk, drive or ride a horse or horses within any city park. (3) Riding or driving off -road motorized vehicles in city any park. Except on designated off -road trails, it shall be unlawful for any person to drive or ride an off -road vehicle within any city park. For the purposes of this section, an off -road vehicle is a motorized vehicle designed and equipped for use off any paved roadway with such definition to specifically include off -road motor bikes, go-carts, and dune buggies. (4) Vehicular traffic prohibited in certain areas Except in designated overflow parking areas, it shall be unlawful for any motor vehicle to stand, stop, park or cross onto or into any portion of a city park other than upon a roadway or parking area so designated for such purposes. (5) Time limitations on public use of Park Except for a city sponsored event, it shall be unlawful for any person to use, enter into or be within a city park during any posted hours which the park is closed. (6) LitterinP Littering is hereby prohibited in any city park. Littering shall include leaving trash or other items by persons picnicking within a city park and not placing trash and other items in appropriate trash receptacles provided in such park. (7) Firearms prohibited. It shall be unlawful for any person to carry on or about himself or to discharge a gun, pistol, rifle, or other firearm within any city park except that a person duly licensed by the state to carry a concealed handgun may carry a concealed handgun in accordance with state law. (8) Bicycles skates. etc. It shall be unlawful for any person to ride a bicycle, scooter, skate board, in -line skates, or roller skates on any tennis court or basketball court owned or leased by the city, or in any other public areas posted by the city. (9) Hitting golf balls prohibited Except in designated areas, it shall be unlawful for any person to hit golf balls in city parks. (10) Smoking prohibited except in designated areas It shall be unlawful to smoke in bleachers, dugouts, or other congested outdoor areas at city parks. (1 I) Glass containers prohibited in city parks. It shall be unlawful for any person to possess a glass container in a city park. (12) Defacing,public Proge a. No person shall remove, destroy, mutilate, or deface any structure, monument, statue, vase, fountain, wall, fence, railing, vehicle, bench, building or other property located in any public park. b. No person shall cut, break, deface, injure, or remove the trees, shrubs, plants, grasses, or turf within any public park. (13) Wild animals. It shall be unlawful to catch, injure, kill, strike, or attempt to strike with any object or weapon any animals within a public park, excluding fish, which may be obtained in designated fishing areas following the rules and regulations established by the state. (14) Climbine etc., prohibited. It shall be unlawful to climb any trees or walk, stand or sit upon monuments, vases, fountains, walls, fences, railings, vehicles, or any other property not designated or customarily used for such purposes in any public park. (15) Pollution of waters. It shall be unlawful to throw, discharge to, or otherwise place or cause to be placed in the waters of any fountain, pond, lake, stream, or other body of water in or adjacent to any park or any tributary, stream, storm sewer, or drain flowing into such waters any substance, matter, or anything liquid or solid, which will or may result in the pollution of said waters. (Ib) Boating and swimming. It shall be unlawful to swim, wade, boat, or canoe in any area unless such area is designated for that purpose; provided, however, the director of community sen•ices may permit the temporary occurrence of such activities for special programs and events. (17) Closing of game fields. The director of community services or his designated representative is authorized to assign any game field owned or leased by the city as a closed field for maintenance or to protect the surface of the game field from damage. It shall be unlawful for non -city employees to go upon a game field which has been designated as a closed field and has posted a sign indicating that "Field is closed. Trespassing on a closed field could result in a $250.00 - $500.00 fine." (18) Erecting structures prohibited. a. No person shall place or erect any structure, sign, bulletin board, post, pole, or advertising of any kind in a public park. b. No person shall attach to any tree, shrub, fence, railing, post, or structure within any public park, any sign, bulletin board, or other advertising device of any kind. c. The prohibitions contained in subsections a. and b. of this section shall not be applicable to persons acting pursuant to and with the written authorization of the director of community services or his designee. (19) Proiectile devices No person shall posses, fire, or discharge a device capable of propelling a projectile, including without limitation, any air gun, pistol, bow and arrow, cross bow, or sling shot in a public park; provided, however, the director of community services may permit the temporary occurrence of such activities in a public park for special programs and events. (20) Sale of merchandise. It shall be unlawful for any person to sell or offer for sale any food, drinks, confections, merchandise, or services in any park or playground unless such person has a written agreement or permit issued by the city permitting the sale of such items in such park or playground. This section shall have no application to sports organizations or social organizations selling items to their own members, or at functions sanctioned by the city. (21) Sound amplification. It shall be unlawful to use any type of sound amplification system in a public park without the written consent of the director of community services. City Ordinance Leashing or chaining. It shall be unlawful for an owner to allow any animal to run at large and not be restrained by means of a leash or chain of sufficient strength and length to control the actions of such animal while on public property or on property other than that of the owner of the animal, (Does not apply to Dog Park) Note. Use of fire pits are allowed in designated areas. Fires mat, be prohibited entirely if a IIre ban xc in ef)ect. 4E-6 Piease thoroughly read through the park rules printed on the pnWbA page. By signing below, you are stating that you understand the rules and regulations pertaining to Southlake park facilities and their proper use. Furthermore, you fully awe to abide by and uphold these rules throughout your reservation and leave the iactity In the same condition in which you found It Fallure to abide by these riles may result In forfeiture of security deposit and dotal of future use of City of Southlake facilities. Signature of Applicant: ==t Data _-�+� %3,,, 1, .-..r N-'f►ata . take full responsibility for use of the WNW i tb understand there is a mean up deposit that will only be refunded after the keyffoblproxy card has bow retumed and Ik-through of the building has been made by City Personal. I further understand that the deposit will be cashed and IWWbe refunded by map within two to three creeks after the rental date. i have been ghmn a copy of the [as and negula of Park facilities. I fully understand and agree to these conditions. CND' ,,LW FORTHE L.gD J9B CW_0M • Rehm tables. chairs, and any additional ecpji location • Galled all trash and dispose In durnpster located kn r Tum off all IWO and fans Return thermostat to reasonable setting • Set alarm and krk all doors • Lodge and Bob Jones Nature Ce r Key -place key In drop -box at front of Commu nity Center r Senior Center Key — pkMe to the Senior Center Signature of Applicant: Date Nth submittal of We application, #* pedtloner agrees to indwmify and hold harmless, the City of Southlake, Its of ers, agents, servants. and employees. from and against any and all maims or Baits for bodily injury, illness, heath, personal Injury or property damage (including, without limitation, reasonable fees and expense of attorney, expert vAtnessee and other consultants) arising out of any negligent act or ornisslon committed of the petitioner, Its officers, employees, and agents, in oonnectiion with the acdWtk a conducted under this agreement `this indemnillics0on shall spedflcally include any claims arising from the negligence of the city, its agents, oAk al% and employees. The petitionter at Its own expanses, shall obtain and keep to farce during the term of the event pubic liability insurance as wlti Protect the petitioner and the City from ail claims for damages to property end person. and such insurance policy shall carry the City of Southlake as an additional Insured. IN THE EVENT OF AN EMERGENCY, CONTACT D.P.S. AT 817-7434M4 or 011 Upon approval, this petition entities the scheduled user to full use of the requested facilities herein. This reservation takes priority over any list -casts users or nonved per. Signature of Appllcant"� Oats =,. / FOR OFFICE USE ONLY: Data Approved: u Amount Refunded: Date: Processed by: Rental Fee: $ DepotelL i Date of Payment: Check Cash Credit 4E-7 Parks and Recreation Board Meeting Date — April 8, 2013 Page 6 of 11 Article II of the Southlake City Code ARTICLE II. CITY PARKS Sec. 12-31. Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Alcoholic beverage shall be defined to include any alcohol and any beverage containing more than one-half of one percent of alcohol by volume which is capable of use for beverage, either alone or when diluted. City park shall be defined to be any park, playground or recreational area owned, leased, operated or under the control of the city. This definition shall include any athletic field, swimming pool, gymnasium, tennis court, and other similar facility owned by the Carroll Independent School District and specified in the joint -use agreement between Carroll Independent School District and the city. (Ord. No. 646, § 9, 8-15-95; Ord. No. 646-A, § 9, 9-1-98; Ord. No. 646-B, § 9, 6-20- 00) Cross References: Definitions generally, § 1-2. Sec. 12-32. Rules and regulations. parks: The following regulations and restrictions are prescribed for the use of city (1) Alcoholic beverages prohibited. It shall be unlawful for any person to possess or consume any alcoholic beverage in any city park. (2) Riding or driving horses in city park. Except on designated horse trails, it shall be unlawful for any person to drive or ride a horse or horses within any city park. (3) Riding or driving off -road vehicles in city park. Except on designated off -road trails, it shall be unlawful for any person to drive or ride an off - road vehicle within any city park. For the purposes of this section, an off -road vehicle is a vehicle designed and equipped for use of any paved roadway with such definition to specifically include off -road motor bikes, go-carts, and dune buggies. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4E-8 Parks and Recreation Board Meeting Date — April 8, 2013 Page 7 of 11 (4) Vehicular traffic prohibited in certain areas. Except in designated overflow parking areas, it shall be unlawful for any motor vehicle to stand, stop, park or cross onto or into any portion of a city park other than upon a roadway or parking area so designated for such purposes. (5) Time limitations on public use of park. Except for a city sponsored event, it shall be unlawful for any person to use, enter into or be within a city park during any posted hours which the park is closed. (6) Littering. Littering is hereby prohibited in any city park. Littering shall include leaving trash or other items by persons picnicking within a city park and not placing trash and other items in appropriate trash receptacles provided in such park. (7) Firearms prohibited. It shall be unlawful for any person to carry on or about himself or to discharge a gun, pistol, rifle, or other firearm within any city park except that a person duly licensed by the state to carry a concealed handgun may carry a concealed handgun in accordance with state law. (8) Bicycles, skates, etc. It shall be unlawful for any person to ride a bicycle, scooter, skate board, in -line skates, or roller skates on any tennis court or basketball court owned or leased by the city, or in any other public areas posted by the city. (9) Hitting golf balls prohibited. Except in designated areas, it shall be unlawful for any person to hit golf balls in city parks. (10) Smoking prohibited except in designated areas. It shall be unlawful to smoke in bleachers, dugouts, or other congested outdoor areas at city parks. (11) Glass containers prohibited in city park. It shall be unlawful for any person to possess a glass container in a city park. (12) Defacing public property. a. No person shall remove, destroy, mutilate, or deface any structure, monument, statue, vase, fountain, wall, fence, railing, vehicle, bench, building or other property located in any public park. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4E-9 Parks and Recreation Board Meeting Date — April 8, 2013 Page 8 of 11 b. No person shall cut, break, deface, injure, or remove the trees, shrubs, plants, grasses, or turf within any public park. (13) Wild animals. It shall be unlawful to catch, injure, kill, strike, or attempt to strike with any object or weapon any animals within a public park, excluding fish, which may be obtained in designated fishing areas following the rules and regulations established by the state. (14) Climbing, etc., prohibited. It shall be unlawful to climb any trees or walk, stand or sit upon monuments, vases, fountains, walls, fences, railings, vehicles, or any other property not designated or customarily used for such purposes in any public park. (15) Pollution of waters. It shall be unlawful to throw, discharge to, or otherwise place or caused to be placed in the waters of any fountain, pond, lake, stream, or other body of water in or adjacent to any park or any tributary, stream, storm sewer, or drain flowing into such waters any substance, matter, or anything liquid or solid, which will or may result in the pollution of said waters. (16) Boating and swimming. It shall be unlawful to swim, wade, boat, or canoe in any area unless such area is designated for that purpose; provided, however, the director of community services may permit the temporary occurrence of such activities for special programs and events. (17) Closing of game fields. The director of community services or his designated representative is authorized to assign any game field owned or leased by the city as a closed field for maintenance or to protect the surface of the game field from damage. It shall be unlawful for non -city employees to go upon a game field which has been designated as a closed field and has posted thereon a sign stating "Closed field --Do not trespass on this field $250.00--$500.00 fine." (18) Erecting structures prohibited. a. No person shall place or erect any structure, sign, bulletin board, post, pole, or advertising of any kind in a public park. b. No person shall attach to any tree, shrub, fence, railing, post, or structure within any public park, any sign, bulletin board, or other advertising device of any kind. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4E-10 Parks and Recreation Board Meeting Date — April 8, 2013 Page 9 of 11 C. The prohibitions contained in subsections a. and b. of this section shall not be applicable to persons acting pursuant to and with the written authorization of the director of community services or his designee. (19) Projectile devices. No person shall posses, fire, or discharge a device capable of propelling a projectile, including without limitation, any air gun, pistol, bow and arrow, cross bow, or sling shot in a public park; provided, however, the director of community services may permit the temporary occurrence of such activities in a public park for special programs and events. (20) Sale of merchandise. It shall be unlawful for any person to sell or offer for sale any food, drinks, confections, merchandise, or services in any park or playground unless such person has a written agreement or permit issued by the city permitting the sale of such items in such park or playground. This section shall have no application to sports organizations or social organizations selling items to their own members, or at functions sanctioned by the city. (21) Sound amplification. It shall be unlawful to use any type of sound amplification system in a public park without the written consent of the director of community services. (Ord. No. 646, §§ 11--21, 8-15-95; Ord. No. 646-A, §§ 10--21, 9-1-98; Ord. No. 646- (, §§ 10--21, 6-20-00; Ord. No. 827, § 1, 8-20-02) Sec. 12-33. Variances. The city manager may issue special permits or grant variances to the provisions of this ordinance. The park and recreation board will make recommendations regarding variances to the city manager. A special permit variance shall not be granted by the city manager unless a written request is submitted which demonstrates- (1) Special circumstances exist which are peculiar to the applicant's ability to utilize city parks; and (2) That use of the city park by other groups or individuals will not be adversely affected by granting the special permit variance. (Ord. No. 646, § 22, 8-15-95; Ord. No. 646-A, § 22, 9-1-98; Ord. No. 646-B, § 9, 6- 20-00) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4E-11 Parks and Recreation Board Meeting Date — April 8, 2013 Page 11 of 11 BJNC Board Requirements to Serve Alcohol at Leadership Southlake Appreciation Event May 9, 2013 at Bob Jones Nature Center 1. Obtain variance to park regulation prohibiting alcohol in City parks. Parks Board recommendation and City Manager approval required. 2. BJNC Board must name City as an Additional Insured at $1,000,000 for the period of the event (on file) 3. BJNC Board does not need a temporary permit from TABC if alcoholic beverages will not be sold at event and alcoholic beverages will be offered to all guests. 4. BJNC to hire an off -duty police officer to monitor use of alcohol during event to ensure safe and enjoyable atmosphere for all park users City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4E-12 CITY OF SOUTHLAKE MEMORANDUM April 1, 2013 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation on request received from The Miracle League of Southlake for the City to waive the City's field maintenance fees for The Miracle League of Southlake program Action Requested: Park Board consideration of a request from The Miracle League of Southlake for the City to waive the City's standard field maintenance fees for The Miracle League of Southlake program. Background Information: In anticipation of the "Texas Rangers Miracle League Field" scheduled to open in 2014 in Bicentennial Park, The Miracle League of Southlake is working with the City in support of field construction and the formation of a league. The Miracle League of Southlake, who will be responsible for the day-to-day operations of the Miracle League program, is requesting the City waive the City's field maintenance fees for The Miracle League of Southlake program. City fields are regulated by a facilities utilization agreement that requires sports associations using City facilities to pay the City resident and non-resident field maintenance fees of $12.00 (per resident per season) and $17 (per non-resident per season) after the last regular season game. Section 7 of the standard facilities utilization agreement requires the "fee be paid for all players utilizing City of Southlake fields regardless of the level or division of play." The collected field maintenance fees are used to offset the City's costs for lighting and maintaining the fields in playing condition. A waiver to the field maintenance fee requirement for The Miracle League of Southlake is submitted to the Parks and Recreation Board for its recommendation to the City Council who will have final decision on the request. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4F-1 Parks and Recreation Board Meeting Date — April 8, 2013 Page 2 of 2 If granted, the waiver would be incorporated within the facilities utilization agreement Appendix section to be executed with The Miracle League of Southlake at a later date. A representative of The Miracle League of Southlake may be present at the meeting to answer any questions from the Board. Financial Considerations: Typically, these fees are used to offset costs of field lighting and maintenance. If a waiver to the field maintenance fee is granted, 100% of the maintenance and lighting costs would need to be budgeted within the City's General Fund Operating Budget. Strategic Link: This item could be linked to the City's Strategy Map related to the Corporate Objective to Provide High Quality Customer Service. Citizen Input/ Board Review: City Council consideration at an upcoming meeting. Legal Review: Not Applicable at this time. Alternatives: Parks and Recreation Board recommendation as desired. Supporting Documents: Miracle League of Southlake letter request Staff Recommendation: Park Board recommendation on the request from The Miracle League of Southlake for the City to waive the City's standard field maintenance fees for The Miracle League of Southlake program. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4F-2 MI Tae Miracle League of Southlake P.O. Box 92173, Southlake, TX 76092 3 April 2013 Mr. Chris Tribble Director of Community Services City of Southlake 1400 Main Street Suite 210 Southlake, TX 76092 The Board of Directors -of the Miracle League Hof Southlake petitions The City seeking a waiver of user fees for special needs children participating in the Miracle League of Southlake activities. This request is consistent with the consideration provided by the City of Arlington to the Miracle League operating in one of their city parks. We are asking for this consideration and determination in advance of the creation of a Field Utilization Agreement so that as we move forward in developing our operating budgets and fund raising activities we can better understand and quantify our operating requirements. Thank you for your consideration and stewardship of this request. dV'WA Phillip I Meyer President Miracle League of Southlake 4F-3 CITY or SOUTHLAKE Monthly Construction Report Southlake Community Services April 2013 v N O N a N O N a N O N a N O N v N O N v N O N v N O N v N O N N Planned Actual Adjusted N N N N N N M M M M M M Project Complete Start Complete c z a a ro Project Title Q y 0 0 � ii � Q. ' � R SPDC FUND Bicentennial Park Phase 2 Discussions related to the scope of the project has delayed the overall project $9,480,000 $1,234,000 09/01/14 07/01/11 01/01/15 schedule. Received 100 % design drawings from SRA. Currently under review by City staff and Dean Construction. Another review package will be necessary before a bid set is ready. On Track ■ Attention Needed ► Project Jeopardy ✓ Substantially Complete 5B-1 Southlake Community Services Project Status Update Manager: Kao Report Date: 04/04/13 CITY O' SOUTHLAKE 0 . - - Bicentennial Park Phase 2 Scope/Objective: Miracle field, renovated shade structures, new concession, new maintenance building, new playground, boulevard connection, parking, utilities, drainage, landscaping, and paths. Account Code: TBD Start Date: 07/01/111 Total Project Budget: 1$9,480,000 Adi. Completion Date: 01/01/151 Total Proiect Commitments: 1$1.234,000 100% 90% 80% d .. a 60% E �j 40% 0 20% o 0% 0% 0% 0% Design Bidding Approvals Construction Phase Total Spending (Reviewing project scope and budget. 100% design drawings received from SRA. Schedule I — Cost — Budget and available funding are being reviewed. Resources — No issues at this time. Technical — No issues at this time. 60/90 Field to be bid as an alternate. Review drawings. Coordination meeting with SRA and Dean Construction will be held in April. Another design review will be necessary before a bid set is ready. Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x 5B-2 CITY OF SOUTHLAKE MEMORANDUM February 18, 2013 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Parks and Recreation Board Work Groups Action Requested: Discussion by Parks Board regarding various Parks and Recreation Board workgroups as needed. Background Information: This item is added to the agenda at the request of Chairman Slocum who will present the assignments he's made of Parks and Recreation Board members to various workgroups to address different areas of interest to the Board. Below is a list of the workgroups with committee member assignments and progress notations. A. Southlake 2030 Mobility Plan (Currently Underway) • Sherry Berman • Lori Palmer B. Southlake 2030 Sustainability Plan (Summer 2013 Kickoff planned) • Elaine Cox C Parks and Recreation Grants • Sherry Berman D. Park Dedication • Gregg Formella • Chad Patton Financial Considerations: N/A Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Partnerships and Volunteerism and meets the corporate objectives to Promote Opportunities for Partnerships and Volunteer Involvement. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5E-1 Parks and Recreation Board Meeting Date — April 8, 2013 Page 2 of 2 Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: N/A Staff Recommendation: N/A City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 5E-2 T'he sty of SoutFarafie cordiafCy invites you to atten't e Totunteer r'40 secoannuuf M . Monday, April 22, 2013 :00 Pm to 8:00 P :. �Southlake Hilton Motel Veranda _ Please jo�� us as we show our apPreciatiom .1 your harc�'�vor ande�icaton:; SOUTHLAKE YOU'RE A TREASUR IL(D kSYP to vol�nteer�ci.southiak� by April 12, 2013 I Calendar Ground breaking Ceremonies Bicentennial Park Texas Rangers Miracle League Field Wednesday, May 1 11am "4, '.$ v nnial }..�� -Lr. v. 1w (Invitations to be distributed date April)