2013-01-14 Parks Board PacketCITY OF
SOUTHLAKE
MEMORANDUM
January 9, 2013
TO: Parks and Recreation Board Members
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting — Monday, January 14, 2013 at 6:30 p.m.
The regular Parks Board meeting will begin at 6:30 p.m. in the Council
Chambers following the 2030 PROS-CF Master Plan meeting. A light meal will
be available prior to the meeting.
Please let staff know if you will not be able to attend this meeting
(Icarpenter(aD.ci.southlake.tx.us or 817.748.8184). Thank you.
1. Agenda Item No. 2A. Consent: Approve minutes from the regular Parks
and Recreation Board meeting held December 10, 2012. Please make
any corrections to these minutes part of the motion for consideration.
2. Agenda Item No. 2B. Consent: Absence of Parks and Recreation Board
Members — There are no absences for consideration at this meeting. A
copy of the Attendance Report is in your packet.
3. Agenda Item No. 3. Public Forum: This is the public's opportunity to
address the Board about non -agenda items. During this proceeding it is
important that the Board not deliberate (discuss among yourselves) or
take action on any item brought up at this time. The Boards' options during
this topic are 1) to listen, 2) ask questions and respond to the presenter
only, 3) request staff to look into the issue and report back to the Board
and/or 4) request that the Chair put the item on a future agenda for the
Board to discuss or consider.
4. Aaenda Item No. 4A. Consider: Recommendation on minutes from the
regular Parks and Recreation Board meeting held November 12, 2012 —
This item was tabled at the December 10, 2012 Parks Board meeting to
be considered at the January 14, 2013 meeting. A copy of the minutes
are included in your packet. Please make any corrections part of the
motion for consideration.
5. Agenda Item No. 5A. Discussion: Construction Management Report — The
Community Services Department Construction Management Report is
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — January 14, 2013
Page 2 of 2
included in your packet. Please contact me if you have any questions
regarding the report.
6. Agenda Item No. 5B. Discussion: Southlake 2030 Plan Components
Update — This is a standing agenda item to allow for discussion on the
progress of the various Parks & Recreation related components of the
Southlake 2030 Plan, the Mobility Plan and Parks Recreation & Open
Space/Community Facilities Master Plan. No packet documents.
7. Agenda Item No. 5C. Discussion: Miracle Field Update — Standing
agenda item. No packet documents.
OTHER ITEMS OF INTEREST
8. City Council Action — City Council canceled the December 18 and January
1 meetings due to the holidays.
9. January 14, 2013 Southlake 2030 PROS-CF Master Plan Meeting — A
draft agenda for this meeting is included in your packet.
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
1400 Main Street, Suite 210, Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Candice Edmondson, Assistant to the Director, 817-748-8311; (csanders@ci.southlake.tx.us)
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ci.southlake.tx.us)
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (Carpenter@ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
Monday, January 14, 2013
6:30 p.m.
LOCATION: Southlake Town Hall — Council Chambers
1400 Main Street
Southlake, Texas
REGULAR AGENDA:
1. Call to order
2. Consent:
A. Approve minutes from the regular Parks and Recreation Board meeting
held December 10, 2012
B. Absence of Parks and Recreation Board members
3. Public Forum
4. Consider:
A. Recommendation on minutes from the regular Parks and Recreation
Board meeting held November 12, 2012
5. Discussion:
A. Construction Management Report
B. Southlake 2030 Plan Components Update
1. 2030 Mobility Plan
2. 2030 Parks, Recreation & Open Space/Community Facilities Master
Plan
C. Miracle Field Update
6. Adjournment
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — January 14, 2013 at 6:30 p.m.
Page 2 of 2
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, January 11, 2013 by 6:00 p.m. pursuant to Chapter 551 of
the Texas Government Code.
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to
assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: December 10, 2012
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:30 p.m.
Parks and Recreation Board Members present: Chairman John Slocum, Vice Chairman
Tina Wasserman, Secretary Sherry Berman and Board Members Elaine Cox, Gregg Formella,
and Lori Palmer
Parks and Recreation Board Members absent: Chad Patton
Staff present: Director of Community Services Chris Tribble and Deputy Director Kari Happold
Agenda Item No. 1. Call to order. Chairman Slocum called the meeting of the Parks and
Recreation Board to order at 6:31 p.m.
Agenda Item No. 2. Consent
A. Approve minutes from the regular Parks and Recreation Board meeting held
November 12, 2012 — Board member Formella requested a meeting with Chair Slocum
and/or Director Tribble to discuss the November 12, 2012 minutes.
A motion was made to Table Consent Agenda Item 2A, minutes of the November 12,
2012 Park Board meeting, and to bring back at next meeting as a consider item.
Motion:
Formella
Second:
Berman
Ayes:
Berman, Formella and Slocum
Nays:
Palmer and Wasserman
Abstain:
Cox and Patton
Vote:
3-2-2
Motion Carried to Table Minutes to next meeting.
The Board's action on the minutes was confirmed at the end of the meeting due to the
complicated initial vote.
B. Absence of Parks and Recreation Board members — The Board considered the
absence of Board member Patton from the November 12, 2012 meeting. A copy of the
attendance log was distributed in the meeting packets.
A motion was made to excuse absence of Park Board member Chad Patton from the
November 12, 2012 meeting.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A - 1
Minutes of the December 10, 2012 Parks Board Meeting
Page 2 of 3
Motion:
Slocum
Second:
Wasserman
Ayes:
Berman, Cox, Formella, Palmer, Slocum and Wasserman
Nays:
None
Abstain:
Patton (not present)
Vote:
6-0
Motion Carried.
Agenda Item No. 4. Public Forum.
Phil Humphries, 612 Silver Spur Drive, Southlake, spoke of the Saints Athletic Soccer
Association standing in the community for approximately 20 years beginning with a lease of
fields with The Ranch of Lonesome Dove owner Larry Hutton and then their authorized use of
Eubanks Intermediate School fields under their arrangement with the Grapevine Southlake
Soccer Association (GSSA) for which the Saints paid use fees to GSSA. Documents were
distributed of the Saints' payment history, registration and use fee payments of over $6,000 to
GSSA and their field usage arrangements with Mr. Hutton, GSSA and CISD since 2007. Mr.
Humphries asked to be notified of information the Board may have contrary to what he
presented about the Saints.
John Snook, 3545 Carmel Court, Southlake, spoke about seeing empty fields at Bob Jones
Park with the lights on and requested if the authorized associations could be required to report
their actual daily field usage, which could be consolidated by City staff into a monthly
occupancy report for the public to help understand the usage of the City's current field assets.
Mr. Snook asked the Board to clarify that it is their intent to ban him from the fields, and for
how long. Mr. Snook requested clarification from the Board of what constitutes acceptable play
on the fields in Southlake.
Agenda Item No. 5. Consider:
A. Recommendation on Villa Park South Concept Plan — Director Tribble presented the
concept plan for Villa Park South, a 1.70 acre park within the Carillon development
located on the north side of S.H. 114 between White Chapel Blvd. to the west and N.
Carroll Avenue to the east. Concept plans for the entire 50.15 acres of parkland
dedication for the Carillon development were previously reviewed and approved by City
Council as part of the current Carillon Developer Agreement.
Jeff Kennemer and Chuck Haynes, representatives of developer (Hines), 2200 Ross
Avenue, Dallas, Texas, talked about the consistency of amenities proposed for the Villa
Park South and responded to questions.
This item was discussed. Park maintenance will be the responsibility of the
homeowners association. Staff will work with the developer on the appropriate number
of benches, trash cans, etc. as construction plans move forward. A suggestion was
made to have 6-foot wide sidewalks in the park instead of 4-foot wide to accommodate
couples and parents with strollers.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-2
Minutes of the December 10, 2012 Parks Board Meeting
Page 3 of 3
A motion was made to approve the Villa Park South Concept Plan as presented.
Motion: Wasserman
Second: Cox
Ayes: Cox, Formella, Palmer, Patton, Slocum and Wasserman
Nays: Berman (prefer 6ft wide sidewalk in the Park to accommodate mothers
with strollers and for consistency with other parks)
Abstain: None
Vote: 6-1
Motion Carried.
Agenda Item 5. Discussion:
A. Construction Management Report — The Construction Management Report
was included in the meeting packet. Director Tribble reviewed Report and
responded to questions.
B. Southlake 2030 Plan Components Update — Director Tribble reviewed status
of the plan components of the City 2030 Plan.
C. Miracle Field Update — Chair Slocum presented an update on the Miracle
League activities and the recent Rangers event.
D. City Sponsorships — Assistant to the Director Edmondson walked the Board
through the web -based sponsorship program and responded to questions. A
suggestion was made to note the number of sponsorships that are available at
each level. The next step is to present the web program to City Council.
Agenda Item 6. Adjournment: A motion was made to adjourn the meeting at 7:31 p.m.
Motion:
Cox
Second:
Formella
Ayes:
Berman, Cox, Formella, Palmer, Patton, Slocum and Wasserman
Nays:
None
Abstain:
None
Vote:
7-0
Motion Carried.
John Slocum
Chair, Parks & Recreation Board
Chris Tribble, Director Community Services Dept.
A recording of this meeting is available upon request from the Office of City Secretary and may be viewed at
www.cityofsouthiake.com /Video On Demand.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-3
CITY OF
SOUTHLAKE
MEMORANDUM
December 19, 2012
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing
Agenda Item
Action Requested: No action is required since all Park Board were present at
the December 10, 2012 meeting.
Background
Information: The "Absence Policy for Parks and Recreation Board"
adopted July 12, 2004 provides a mechanism for
consideration of absences of Board members from regular or
special Park Board meetings. This item is listed as a
standing item on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: Park Board approved the Absence Policy at the July 12,
2004 meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Attendance Log
Staff
Recommendation: No action
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2B-1
Park and Recreation Board Attendance Report
1
Elaine Cox
v
t12/10/12
Individual
Attendance
Rate
100%
Hrs To
Date
16.75
2
Tina Wasserman
X
,,
,,
V
v,
88%
15.75
3
John Slocum
v
100%
16.75
4
Lori Palmer
v
100%
16.75
5
Sherry Berman
v
100%
16.75
6
Margaret Adams
V
v,
v,100%
9.25
6
Chad Patton
X
X
60%
4
7
Gregg Formella
100%
16.75
Meeting Attendance
Rate (includes
substitutions)
100%
100%
100%
100%
88%
100%
88%
88%
100%
Total Hrs Per Month
2.5
3.75
3
0.5
1
1.5
1.5
2
1
16.75
Average Monthly
Attendance Rate
2012 87%
Total 87%
In attendance
X
Not in attendance, no substitute
1
Substitute in attendance
•
Vacant position
Meeting Canceled
Meeting Canceled due to no quorum
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIGhange
in Representative
2B-2
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: November 12, 2012
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:30 p.m.
Parks and Recreation Board Members present: Chairman John Slocum, Vice Chairman
Tina Wasserman, Secretary Sherry Berman and Board Members Elaine Cox, Gregg Formella,
and Lori Palmer
Parks and Recreation Board Members absent: Chad Patton
Staff present: Director of Community Services Chris Tribble and Deputy Director Kari Happold
Agenda Item No. 1. Call to order. Chairman Slocum called the meeting of the Parks and
Recreation Board to order at 7:03 p.m.
Agenda Item No. 2. Boards and Commission Orientation — City Manager Shana Yelverton
presented orientation material and distributed the Boards and Commissions Handbook to
Parks and Recreation Board members. Board members were asked to complete necessary
online training and to turn in the required forms included in the notebook to the Office of the
City Secretary.
Agenda Item No. 3. Consent
A. Approve minutes from the regular Parks and Recreation Board meeting
held September 10, 2012 — There were no corrections to the minutes.
B. Absence of Parks and Recreation Board members — The Board considered
the absence of Board member Patton from the September 10, 2012 meeting. A
copy of the attendance log was distributed in the meeting packets.
A motion was made to approve the consent agenda as presented.
Motion:
Cox
Second:
Formella
Ayes:
Berman, Cox, Formella, Palmer, Slocum and Wasserman
Nays:
None
Abstain:
None
Vote:
6-0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A - 1
Minutes of the November 12, 2012 Parks Board Meeting
Page 2 of 5
Agenda Item No. 4. Public Forum. No one was present during Public Forum to address the
Board at this meeting.
Agenda Item No. 5. Consider: There were no items for consideration at this meeting.
Agenda Item 5. Discussion:
A. Allocation of City Athletic Field Space — Director Tribble provided a
presentation on the facilities utilization agreement (FUA) utilized by the City to
manage field allocations with the various sports associations. The Board was
asked to provide staff feedback of their expectations for the FUA going forward in
light of recent developments and requests for fields by organized sports teams,
clubs and organizations. Currently, the City and CISD handle specific field
allocations on a season -by -season basis for all Southlake athletic associations
based on the direction of the 2010 FUA Task Force and revised FUA approved
by the Parks Board and City Council in 2011. Occasional requests by individuals
and non -organized groups such as churches and businesses, that do not operate
under an FUA with the City, to use unused field space are accommodated by
staff depending upon space availability and the field maintenance schedules.
Chairman Slocum asked for public comments on the item
Parks and Recreation Board member Gregg Formella recused himself from his
position on the Board so he could address the Board in the capacity of a
Southlake citizen.
Gregg Formella, Southlake resident, initially noted that: (a) in recusing himself,
he was not representing any organization and was speaking only in his personal
capacity as a resident: and (b) he did not have a conflict of interest on the issue
but had nevertheless hoe^ asked (by the Chair) t . e h;mcolf� and (G) he had
recused himself simply out of respect and courtesy toward the Chair.
In response to the agenda item as characterized and presented by Director
Tribble, he spoke about his concerns regarding the intent and interpretation of
the facility utilization agreement (FUA) language regarding the use of City fields
by organizations other than those that have FUAs with the City. He referred to
his concern that certain language in the FUAs that called for Associations to work
in "good faith" with the City to try to accommodate Southlake non-profit
organizations that wished to access unused field space apparently had not been
followed earlier in the year, and that certain "good faith" language possibly had
been removed from recently -revised FUAs. —He mentioned the non-profit
Southlake Saints Soccer team had recently had difficulty getting field space. He
also mentioned the City's FUA with Grapevine Southlake Soccer Association
(GSSA) that allows GSSA priority to fields. Mr. Formella said he could not find
any City document that says a Southlake non-profit organization without an FUA
with the City is precluded from using unused field space or is required to dissolve
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-2
Minutes of the November 12, 2012 Parks Board Meeting
Page 3 of 5
in order to obtain field space. He said the field allocation problem the Saints had
been experiencing earlier in the year was, as a practical matter, had has been
resolved for the past few weeks prior to this Board meeting, -since, during those
weeks, —members of the team were able to obtain field space as individual
citizens, which is allowed, whereas the Saints as a non-profit entity was denied.
Mr. Formella suggested the field allocation issue relating tolanguage-ire the FUAs
be resolved with consideration forto Fef'eGt the "good faith" intent written into the
prior FUAs, so that Southlake non -profits would not be effectively locked out from
access to unused field space.
of the ne"e„ en,J he ,ri+ine.He also mentioned his recollection
that representatives of the Saints organization had been told at a Board meeting
about two years ago that there was an intention by the Board that their request
for access to field space would be accommodated to the extent there was field
space not used by the GSSA. (fit least one Board member expressed Formatted: Font: Areal
disagreement with Mr. Formella's recollection. However, Chairman Slocum noted
that, about two years ago, he had a discussion with a Saints representative about
their desire, at that time, for unused field space to accommodate two Southlake
teams. ,Chairman Slocum also noted the Saints then only had two teams and Formatted: Font: Areal
apparently now had 12 teams.
Formatted: Normal, Indent: Left: 0"
John Snook, Southlake parent, spoke about the Saints situation and their desire
for field space. He clarified the Saints have paid all fees and membership dues to
GSSA and that they believed until earlier in the year that they were regarded as
operating in accord with whatever was needed with GSSA in order to be eligible
for field space. The Saints have grown over the past couple of years — from two
teams to about 12 teams. Given that the Saints have paid the fees and dues but,
starting earlier in 2012, were no longer being allowed access to field space, he
asked the Board to provide clarification on what else is required for an
organization to be regarded as joining or being a "member" of the Association in
order to have access to unused City field space.
A member of the BeaFd stated that the Beard needs to knew how G& A i
.J GSSA+e .Jet d hat frem the AssoGia#9n
a+�a--��eeds��rstana what e�pes#ed
Members of tThe Board suggested a theSaints meeting with GSSA to receive
clarification regardingen their ermembership policy or practices.
Park Board was asked by Director Tribble to consider two (2) issues during their
discussion:
1) Is it necessary at this time to revisit the FUAs for redundancies and issues
to ensure FUA provisions reflect the intent of and actions by the FUA Task
Force, previous Park Board and City Council?
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-3
Minutes of the November 12, 2012 Parks Board Meeting
Page 4 of 5
2) Should other entities be included in FUA agreements and what impact
additional agreements would have on City facilities and staff?
Members of tThe Board confirmed they+t would like to continue supporting
requests for field space from individual citizens, church groups, businesses (non -
organized) for occasional, informal pickup games, contingent upon availability of
unused fields and staff constraints. They agreed the FUA language may need to
be enhanced to better define this provision since the intent is not to allow
organized practice.
Members of tThe Board agreed the FUAs should not be expanded to
accommodate additional sports associations at this time. The field inventory is
sufficient to support the current five associations' field space requirements if used
efficiently. It was confirmed that the Saints organization has never had fequested
to have or operate U Rder an FUA arraRgeMeRt with the City in all their years of
existence. Mr. Snook had spoken during Public Forum at a 2010 Park Board
meeting, requesting field access for Saints practice a couple of times a week for
about two hours. Members of tThe Board emphasized that any sports
organization, club or team seeking field space, must join with an existing
association that has an FUA with the City and suggested the Saints join with
Grapevine Southlake Soccer Association or suggested they might seek field
space from The Clariden School or CISD.
Staff informed the Board about recent field rentals to individuals that when
verified, were organized team groups not part of one of the existing FUA
associations and is prohibited. Such incidents have been logged by staff. A
suggestion was made to have on the field request form a section where the
applicant must attest the rental is not for team or league purposes. Members of
tThe Board confirmed their support of staff's management of field requests and
enforcement of the provisions in the FUA.
Following the Board's discussion, staff was directed to put an item on the
December Park Board meeting agenda to clarify the intent and language of the
facilities utilization agreement to insure the policy is clear.
Staff may meet with GSSA to better understand each situation.
Parks and Recreation Board member Gregg Formella resumed his position as a
member of the Parks and Recreation Board.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
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4A-4
Minutes of the November 12, 2012 Parks Board Meeting
Page 5 of 5
B. Construction Management Report — The Construction Management Report
was included in the meeting packet. This item was not discussed at this meeting.
C. Southlake 2030 Plan Components Update — This item was not discussed.
D. Miracle Field Update — This item was not discussed.
E. City Sponsorships — Director Tribble provided an overview of each section of
the Policy adopted by City Council on September 18, 2012. He reviewed the
guidelines that were established in the Policy and responded to the Board's
questions. The Park Board was asked to help identify opportunities for
sponsorships and will discuss this further at their December meeting.
Agenda Item 6. Adjournment: A motion was made to adjourn the meeting at 9:07 p.m.
Motion:
Cox
Second:
Palmer
Ayes:
Berman, Cox, Formella, Palmer, Slocum and Wasserman
Nays:
None
Abstain:
None
Vote:
6-0
Motion Carried.
John Slocum
Chair, Parks & Recreation Board
Chris Tribble
Director, Community Services Dept.
A recording of this meetina is available upon request from the Office of City Secretary and may be viewed at
_www.cityofsouthlake.com /Video On Demand. Field Code Changed
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-5
CITY or
SOUTHLAKE
Monthly Construction Report
Southlake Community Services
January 2013
v
N
O
N
a
N
O
N
a
N
O
N
a
N
O
N
v
N
O
N
v
N
O
N
v
N
O
N
v
N
O
N
N
Planned
Actual
Adjusted
N N N N N N M M M M M M
Project
Complete
Start
Complete
c z a a
Project Title
Q y 0 0 � ii � Q. '� R
SPDC FUND
Bicentennial Park Improvements Staffworking w/SRA on design to identify potential savings to keep project within
$9,480,000
$1,234,000
09/01/14
07/01/11
09/01/14
budget. Plan to readdress project scope w/Southlake 2030 PROS/CIF Master Plan
Committee on 01/14/13 due to current construction cost estimates provided by
SRA and Dean Construction.
On Track
■ Attention Needed
► Project Jeopardy
✓ Substantially Complete
5A - 1
Southlake Community Services Project Status Update
Manager: Kao
Report Date: 01/09/13
CITY O'
SOUTHLAKE
0
.
- -
Bicentennial Park Improvements
Scope/Objective:
Miracle field, renovated shade structures, new concession, new maintenance building, new playground, boulevard
connection, parking, utilities, drainage, landscaping, and paths.
Account Code:
TBD
Start Date:
07/01/11
Total Project Budget:
$9,480,000
Ad'. Completion Date:
09/01/14
Total Project Commitments:
$1,234,000
100%
°
4)
u
E
coj
0
80%
60%
40%
20%
0% 0% 0%
0%
Design Bidding Approvals Construction Phase Total Spending
Risks
Scope
Trend
—
UpdatePrqL2ct
Status
Staff working w/SRA on design for potential savings to keep project within Director Tribble to discuss scope of project with Southlake
budget. Need to readdress scope due to current cost estimates. 2030 PROS/CF Committee on 1/14/13
Schedule
—
Potenial delay due to need to readdress scope of project.
Cost
V
Current cost estimates provided by SRA and Dean Construction show
excessive costs for 60/90 field. Reviewing design for potential savings to
keep within budget. Held meeting with SRA and Dean Construction to identify
all cost saving opportunities.
Staff continues to value engineer project.
Resources
—
No issues at this time.
Technical
—
No issues at this time.
ks Planned Critical Issue Improving
No change — Worsening ♦ Prj. Jeopardy x
5A-2
CITY OF
SOUTHLAKE
TEXAS
SOUTHLAKE 2030 PARKS, RECREATION & OPEN SPACE
/COMMUNITY FACILITIES MASTER PLAN COMMITTEE
January 14, 2013
LOCATION: Southlake Town Hall
1400 Main Street, 3rd Floor Training Rooms C&D
Southlake, Texas, 76092
TIME: 5:00 P.M. A quorum of the City Council, Planning and Zoning Commission, Parks and
Recreation Board, the Southlake Parks Development Corporation, or Senior
Advisory Commission may be present.
REGULAR SESSION:
Call to Order
2. Public Forum
3. Discussion:
A. Concept Plan for Liberty Park at Sheltonwood
B. Review Southlake 2030 Parks, Recreation & Open Space / Community Facilities
Master Plan Draft Document
C. Bicentennial Park Improvements Scope
4. Next Steps
A. Future Meetings
B. Timeline
5. Adjourn
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main
Street, Southlake, Texas, on Friday, January 11, 2013 by 6:00 p.m., pursuant to the Texas Government
Code, Chapter 551. JZHLAK�
*' •%
1 �
Alicia Richardson, TRMC ' �y
City Secretary •••••••••''•
If you plan to attend this public meeting and havg'&,c#ieab#W that requires special needs, please advise the City Secretary 48 hours in advance at
817-748-8016, and reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Packet Insert - Cover Memo Item #9