2012-07-09 Parks Board PacketCITY OF
SOUTHLAKE
MEMORANDUM
July 5, 2012
TO: Parks and Recreation Board Members
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting — Monday, July 9, 2012 at 6:00 p.m.
The regular Parks Board meeting will begin at the regular time -- 6:00 p.m. in the
Council Chambers. A light meal will be available at 5:30 p.m.
Please let staff know if you will not be able to attend this meeting
(Icarpenter(c�ci.southlake.tx.us or 817.748.8184). Thank you.
1. Agenda Item No. 1A. Recognition of former Parks Board member
Margaret Adams — A plaque will be presented to Margaret Adams for her
service on the Parks Board 2008-2012. When her term expired in May,
she did not seek reappointment and City Council appointed Chad Patton
to fill the Place 6 position. Margaret's hard work and contributions to the
Board are greatly appreciated. We thank her for all her efforts.
2. Agenda Item No. 2A. Consent: Approve minutes from the regular Parks
and Recreation Board meeting held June 11, 2012. If you have corrections
to these meeting minutes, please make it part of the motion for
consideration.
3. Agenda Item No. 2B. Consent: Absence of Parks and Recreation Board
Members — All members of the Parks Board were present at the last
meeting held June 11, 2012, therefore no action is required by the Board
at this time. A copy of the Attendance Report is in your packet.
4. Agenda Item No. 3. Public Forum: This is the public's opportunity to
address the Board about non -agenda items. During this proceeding it is
important that the Board not deliberate (discuss among yourselves) or
take action on any item brought up at this time. The Boards' options during
this topic are 1) to listen, 2) ask questions and respond to the presenter
only, 3) request staff to look into the issue and report back to the Board
and/or 4) request that the Chair put the item on a future agenda for the
Board to discuss or consider.
5. Agenda Item No. 4A. Consider: Election of Officers — This item is placed
on your agenda to allow for the election of Parks and Recreation Board
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — July 9, 2012 at 6:00 p.m.
Page 2 of 4
officers for FY 2012-13. Per the Southlake City Code, Section 12-78, as
soon as practicable after the annual appointment of new board members
by the City Council, the Board shall select from the members a Chairman,
Vice Chairman, and Secretary each to serve until the next annual election.
Any sitting Board member may be considered for the officer positions. A
current roster of the Board is provided in the packet memo.
6. Agenda Item No. 4B. Consider: Recommendation to renew a lease
agreement for grazing on approximately 4.5 acres of undeveloped City
rp operty — The grazing lease is for approximately four and one-half (4.5)
acres of undeveloped park land along the southeast corner of Lonesome
Dove Road and Foxfire Lane. The land is primarily covered in grass and
shrub and was purchased for future park access to the adjoining U.S.
Army Corps of Engineers property. Grazing on the undeveloped land
provides a cost effective method of maintaining the property without
utilizing staff time or City equipment. Estimated annual savings are
approximately $2,000.
The proposed lease renewal is for a two year period with the opportunity
to terminate at any time with sixty days written notice. The tenant, Mr.
Tommy Keeton, will continue to be responsible for accepting the property
in its present condition, mowing and maintaining the premises in a good,
safe condition, and vacating the premises upon termination of the lease.
The City Council will consider this lease at their August 7, 2012 meeting.
7. Agenda Item No. 4C. Consider: Recommendation on proposed FY 2013-
2017 SPDC Capital Improvement Plan and FY 2013 Capital Budget — As
per the results of the discussion from the Joint City Council, SPDC and
Parks Board planning meeting on June 12, 2012, staff has developed the
proposed Capital Improvements Plan (CIP) for the upcoming five-year
period. The proposed plan includes a FY 2013 Capital Budget allocation of
$1,000,000 towards the Multipurpose Community Facility. A presentation
on the proposed plan will be presented at your upcoming meeting.
8. Agenda Item No. 4D. Consider: Recommendation on Proposed
Bicentennial Park Master Plan — This item is placed on the agenda for the
Board to consider the proposed Bicentennial Park Master Plan.
The proposed Bicentennial Park Master Plan reflects the Phase 2 park
improvements that were recommended by the Southlake 2030 Parks,
Recreation & Open Space/Community Facilities Master Plan Committee,
and are currently in design. The adoption of the Bicentennial Park Master
Plan is being run concurrently with the approval of the Bicentennial Park
Phase 2 Site Plan (Item 4E).
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — July 9, 2012 at 6:00 p.m.
Page 3 of 4
In addition, the proposed Bicentennial Park Master Plan reflects the
recommendations of the Southlake 2030 Parks, Recreation & Open
Space/Community Facilities Master Plan Committee. Recall the
Committee recommended, among other things, that the Multipurpose
Community Facility be located on the southwest corner of Bicentennial
Park. The proposed Bicentennial Park Master Plan presented for the
Board's consideration reflects the recommendations of the Committee.
The City Council at its June Retreat determined that the proposed
Community Recreation Center would be located within Bicentennial Park if
constructed. A copy of the proposed Master Plan is included within the
packet, and staff will make a presentation at the meeting. Please contact
me if you have any questions.
9. Agenda Item No. 4E. Consider: Recommendation on Proposed
Bicentennial Park Phase 2 Site Plan — This item is placed on the agenda
for the Board to consider the proposed Bicentennial Park Phase 2 Site
Plan.
The proposed Site Plan reflects the Phase 2 park improvements that were
recommended by the Southlake 2030 Parks, Recreation & Open
Space/Community Facilities Master Plan Committee. A copy of the
proposed Bicentennial Park Phase 2 Site Plan is included with the packet,
and staff will make a presentation at the meeting. Please contact me if you
have any questions.
10. Agenda Item No. 5A. Discussion: Construction Management Report — The
Community Services Department Construction Management Report is
included in your packet. Please contact me if you have any questions
regarding the report.
11. Agenda Item No. 5B. Discussion: Southlake 2030 Plan Components
Update — This is a standing agenda item to allow for discussion on the
progress of the various Parks & Recreation related components of the
Southlake 2030 Plan, the Mobility Plan and Parks Recreation & Open
Space -Community Facilities Master Plan. No packet documents.
12. Agenda Item No. 5C. Discussion: Miracle Field Update — Standing agenda
item. No packet documents.
OTHER ITEMS OF INTEREST
13. City Council Action — The following park -related action items were
considered by City Council at the June 19 meeting:
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — July 9, 2012 at 6:00 p.m.
Page 4 of 4
• Approved increase to current contract with O'Donnell's
Landscape Services in the amount of $68,750 for additional
landscape services. (6/19/12)
• Approved revisions to the Park Use Policy regarding park
hours for North Park (6/19/12)
14. Reminder — July 9, 2012 Southlake 2030 PROS-CF Master Plan Meeting
is CANCELED — The regular July PROS-CF meeting has been canceled.
15. Reminder — August Meetings — The following regular Parks Board and
2030 PROS-CF Master Plan meetings are scheduled for August.
Monday, August 13 @ 5:00 p.m.
2030 PROS-CF Master Plan Meeting
Monday, August 13
Regular Parks Board Meeting is rescheduled to August 22
Wednesday, August 22 @ 6:30 p.m.
Regular Parks Board Meeting
Thursday, August 23, noon-5:00 p.m.
2030 PROS-CF Master Plan Meeting
Reminders and packets for above meetings will be distributed as the
above meeting dates approach.
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
1400 Main Street, Suite 210, Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Candice Edmondson, Assistant to the Director, 817-748-8311; (csanders@ci.southlake.tx.us)
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ci.southlake.tx.us)
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (Carpenter@ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
Monday, July 9, 2012
6:00 p.m.
LOCATION: Southlake Town Hall — Council Chambers
1400 Main Street
Southlake, Texas
REGULAR AGENDA:
1. Call to order
A. Recognition of former Parks Board member Margaret Adams
2. Consent:
A. Approve minutes from the regular Parks and Recreation Board meeting
held June 11, 2012
B. Absence of Parks and Recreation Board members
[<�1117fC�7Y.T�11ii1
4. Consider:
A. Election of Officers
B. Recommendation to renew a lease agreement for grazing on
approximately 4.5 acres of undeveloped City property
C. Recommendation on proposed FY 2013-2017 SPDC Capital
Improvement Plan and FY 2013 Capital Budget
D. Recommendation on proposed Bicentennial Park Master Plan
E. Recommendation on proposed Bicentennial Park Phase 2 Site Plan
5. Discussion:
A. Construction Management Report
B. Southlake 2030 Plan Components Update
1. 2030 Mobility Plan
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — July 9, 2012 at 6:00 p.m.
Page 2 of 2
2. 2030 Parks, Recreation & Open Space/Community Facilities Master
Plan
C. Miracle Field Update
6. Adjournment
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, July 6, 2012 by 6:00 p.m. pursuant to Chapter 551 of the
Texas Government Code.
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to
assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: June 11, 2012
LOCATION: Southlake DPS Headquarters — Fire Services Training Rooms
600 State Street
Southlake, Texas
TIME: 6:30 p.m.
Parks and Recreation Board Members present: Chairman John Slocum, Vice -Chairman
Tina Wasserman and Board Members Sherry Berman, Elaine Cox, Gregg Formella, Lori
Palmer and Chad Patton
Parks and Recreation Board Members absent: None
Staff present: Director of Community Services Chris Tribble and Deputy Director Kari Happold
Agenda Item No. 1. Call to order. Chairman Slocum called the meeting of the Parks and
Recreation Board to order at 7:40 p.m.
Agenda Item No. 2. Consent
A. Approve minutes from the regular Parks and Recreation Board meeting
held April 9, 2012 — No corrections to the minutes.
B. Absence of Parks and Recreation Board members — There were no absences
for the Board to consider at this meeting.
A motion was made to accept the meeting minutes as presented.
Motion:
Cox
Second:
Wasserman
Ayes:
Berman, Cox, Formella, Palmer, Patton, Slocum and Wasserman
Nays:
None
Abstain:
None
Vote:
7-0
Motion Carried.
Agenda Item No. 3. Public Forum. No one was present during Public Forum to address the
Parks Board at this meeting.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A - 1
Minutes of the June 11, 2012 Parks Board Meeting
Page 2 of 3
Agenda Item No. 4. Consider:
A. Recommendation on revisions to the Park Use Policy regarding park hours
for North Park — Director Tribble presented a proposed revision to the Park Use
Policy to add daily park hours for North Park. The proposed hours are 6:00 a.m.
— 11:00 p.m. The Board discussed the hours. Park hours may be extended upon
request to the Director of Community Services and will be considered on a case -
by -case basis.
A motion was made to recommend approval of the proposed park hours for North
Park of 6am — 11 pm.
Motion: Cox
Second: Formella
Ayes: Berman, Cox, Formella, Palmer, Patton, Slocum and Wasserman
Nays: None
Abstain: None
Approved: 7-0
Motion Carried
Agenda Item 5. Discussion:
A. Construction Management Report — The Construction Management Report
was distributed in the meeting packet. Staff answered Board inquiries about
Bicentennial Park and North Park.
B. Southlake 2030 Plan Components Update — The Board was updated on the
Mobility Plan, Youth Plan and Parks, Recreation & Open Space/Community
Facilities Master Plan.
C. Miracle Field Update — Chair Slocum updated the Board on developments with
the Miracle League.
Agenda Item 6. Adjournment:
A motion was made to adjourn the meeting at 8:10 p.m.
Motion:
Cox
Second:
Palmer
Ayes:
Berman, Cox, Formella, Palmer, Patton, Slocum and Wasserman
Nays:
None
Abstain:
None
Approved:
7-0
Motion Carried
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-2
Minutes of the June 11, 2012 Parks Board Meeting
Page 3 of 3
John Slocum
Chair, Parks & Recreation Board
Chris Tribble
Director, Community Services Dept.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-3
CITY OF
SOUTHLAKE
MEMORANDUM
June 27, 2012
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing
Agenda Item
Action Requested: There is no action requested for this item as all Park Board
members were present at the last meeting held June 11,
2012.
Background
Information: The "Absence Policy for Parks and Recreation Board"
adopted July 12, 2004 provides a mechanism for
consideration of absences of Board members from regular or
special Park Board meetings. This item is listed as a
standing item on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: Park Board approved the Absence Policy at the July 12,
2004 meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Attendance Log
Staff
Recommendation: No action required.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2B-1
2012
Meeting Dates:
Parks
& Recreation
Board
Meetings
Attendance
Meeting -
Elaine Cox
John Sherry Berman
WassermanTina Gregg Formella
Lori Palmer
,Margaret Adams
Chad Patton
�0�0�0�������
Notes:
P =
Present
A =
Absent
\ =
Not Active
X = Cancelled
AP
= Appointed
* =
Term Expired
R =
Resigned
C =
Meeting Canceled
Notes: The Parks Board meetings were preceded by the 2030 PROS-CF Master Plan Committee
meeting.
CITY OF
SOUTH LAKE
MEMORANDUM
June 26, 2012
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Election of Parks and Recreation Board Officers for FY 2012-13
Action Requested: Election of Parks and Recreation Board Officers for FY
2012-13
Background
Information:
The Southlake City Code, Section 12-78, "Meetings and by-
laws," states the following: "As soon as practicable after the
annual appointment of new board members by the City
Council, the Board shall select from the members a
Chairman, Vice Chairman, and Secretary each to serve until
the next annual election. Should any of the above referenced
officer positions become vacant, the Board shall hold a
special election to fill such vacancy for the duration of the
unexpired term." Any sitting Board member may be
considered for the officer positions to include Chair, Vice
Chair, and Secretary. The current Board members are:
■ Elaine Cox — Place 1
■ Tina Wasserman — Place 2 (current Vice Chair)
■ John Slocum — Place 3 (current Chairman)
■ Lori Palmer — Place 4
■ Sherry Berman — Place 5
■ Chad Patton — Place 6
■ Gregg Formella — Place 7
Financial
Considerations:
None
Strategic Link: N/A
Citizen Input/
Board Review: N/A.
Legal Review: N/A
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-1
Parks and Recreation Board
Meeting Date — July 9, 2012
Page 2 of 4
Alternatives: Any commentary as appropriate.
Supporting
Documents: Supporting documents include the following items:
■ Copy of Southlake City Code Section 12-78,
Article III as amended by Ordinance No. 881
adopted October 5, 2004.
■ Current Parks Board Roster
Staff
Recommendation: Election of Parks and Recreation Board Officers for 2012-13.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-2
Parks and Recreation Board
Meeting Date — July 9, 2012
Page 3 of 4
Sec. 12-78. Meetings and by -lams.
As soon as practicable after the annual appointment of new board members by the city council, the
board shall select from the members a chair, vice chair, and secretary, each to serve until the next annual
election. Should any of the above -referenced officer positions become vacant, the board shall hold a special
election to fill such vacancv for the duration of the unexpired tenn. The board shall adapt by-laws to govern the
holding of its meetings which, at a miniminn, shall encompass the following:
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-3
Parks and Recreation Board
Not for Public Use
Member
Term Expire
Elaine Cox
Place 1
5/1/2013
1016 Quail Run Road
Home:
817-329-3198
P.O. Box 92518 (mail only)
Cell:
817-714-5374
Email: ecox0823@verizon.net
Southlake, TX 76092
Tina Wasserman
Place 2
Vice Chairman
5/1/2013
520 W. Highland Street
Home:
817-488-7259
Email: tina@thewassermans.net
Southlake, TX 76092
Cell:
817-403-0154
John Slocum
Place 3
Chairman
5/1/2013
1425 Bentley Court
Home:
817-421-6033
Email: slocl028@verizon.net
Southlake, TX 76092
Work:
Cell:
214-564-4465
Lori Palmer
Place 4
5/1/2014
921 Parkview Lane
Home:
817-488-2899
Email: LoriP_2@msn.com
Southlake, TX 76092
Cell:
214-244-9111
Sherry Berman
Place 5
5/1/2014
818 Parkdale Drive
Home:
817-329-2970
Southlake, TX 76092
Cell:
817-371-9956
Email: sherry.berman@verizon.net
Chad Patton
Place 6
5/1/2014
1111 La Paloma Dr
Home:
817-488-5073
Email: chad.patton@bernstein.com
Southlake, TX 76092
Cell:
817-733-7191
Work:
214-218-0341
Gregg Formella
Place 7
5/1/2014
705 Deer Hollow Blvd.
Home:
817-749-2120
Email: Gregg_formella@hotmail.com
Southlake, TX 76092
Work:
817-963-6207
Cell:
817-798-1010
Staff Liaison:
Chris Tribble, Director of Community Services
1400 Main Street
Southlake, TX 76092
Phone: 817-748-8021
Fax: 817-748-8027
Email: ctribble(cDcLsouthlake.tx.us
Kari Happold — 817.748.8018 or khappold(aD_cLsouthlake.tx.us
Linda Carpenter -Elgin 817.748.8184 or lcarpenterCc�cLsouthlake.tx.us
4A-4
CITY OF
SOUTHLAKE
MEMORANDUM
May 23, 2012
To: Parks & Recreation Board
From: Chris Tribble, Director of Community Services
Subject: Recommendation to renew a lease agreement for
grazing on approximately 4.5 acres of undeveloped City
park property
Action
Requested: Parks Board recommendation to renew a lease agreement
with Tommy Keeton to allow grazing on approximately 4.5
acres of undeveloped parkland located at Lonesome Dove
Road and Fox Fire Lane.
Background
Information: The City of Southlake owns approximately four (4) acres of
undeveloped park land along the southeast corner of
Lonesome Dove Road and Foxfire Lane typically referred to
as the Coker property. The land is primarily covered in grass
and was purchased for future park access to the adjoining
U.S. Army Corps of Engineers property. Grazing on the
undeveloped land provides a cost effective method of
maintaining the property without utilizing staff time or City
equipment.
The proposed lease renewal is for a two-year period with the
opportunity to terminate at any time with sixty days written
notice. The tenant (Tommy Keeton) will continue to be
responsible for accepting the property in its present
condition, mowing and maintaining the premises in a good,
safe condition, and vacating the premises upon termination
of the lease. The property was previously leased for grazing
by Mr. Keeton (2010-12) and to William and Peggy Ihnfeldt
(2008-10) and to Gary and Laurette Yates (2006-08).
Financial
Consideration: The City saves the cost of mowing and maintaining
approximately four acres of undeveloped land during the
course of the lease. Savings would be realized in staff time
(2 staff) estimated at one and one-half hours per mowing,
plus drive time, and reduced impact on equipment and
4B-1
Parks & Recreation Board
Meeting Date — July 9, 2012
Page 2of9
supplies for approximately twelve mowings per year.
Estimated cost savings is approximately $2,000 annually.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Performance Management and Service
Delivery and meets the corporate objective to Invest to
Provide and Maintain High Quality Public Assets
Citizen Input/
Board Review: Parks Board consideration of the proposed lease at their
July 9, 2012 meeting.
City Council will consider this item at their August 7, 2012
meeting.
Legal Review: Lease agreement is based on previous documents reviewed
by the City Attorney.
Alternatives: Alternatives may include:
■ Parks Board recommendation to approve
■ Parks Board recommendation to approval with
modifications
■ Parks Board recommendation not to approve
Supporting
Documents: Supporting documents include:
■ Proposed lease agreement
Staff
Recommendation: Parks Board recommendation to approve the renewal of
lease agreement with Tommy Keeton to allow grazing on
approximately 4.5 acres of undeveloped parkland located at
Lonesome Dove Road and Fox Fire Lane.
4B-2
Parks & Recreation Board
Meeting Date — July 9, 2012
Page 3of9
LEASE BETWEEN CITY OF SOUTHLAKE
AND
TOMMY KEETON
Date:
Landlord:
Landlord's Address
Tenant:
Tenant's Address:
I. Terms and Definitions
July 31, 2012
City of Southlake
1400 Main Street, Suite 270
Southlake, Texas 76092
Tommy Keeton
3108 Ipswich Drive
Plano, Texas 75025-5718
Premises: 2303 Lonesome Dove Road. Approximately four and
one-half (4.5) acres, located in Southlake, Tarrant
County, Texas as described in the attached Exhibits
"A" and "B".
Rent: $1.00 for term of lease
Term (months): Twenty-four (24) months.
Commencement Date: July 31, 2012
Termination Date: July 31, 2014, or after sixty days written notice of
intent to terminate from either party, whichever comes
first
Use:
1
For agricultural purposes only — grazing a maximum
of 3-4 head of cattle / horses
II. Lease Clauses and Covenants
Tenant Agrees to —
a. Accept the premises in their present condition "as is", as shown in
exhibits "A" and "B" and incorporated herein as a part of this
4B-3
Parks & Recreation Board
Meeting Date — July 9, 2012
Page 4of9
agreement, the premises being currently suitable for Tenant's intended
use. In this regard, Tenant acknowledges that Tenant has inspected
the premises, and has found them free from defect or dangerous
condition as of the date hereof.
b. Obey all laws, ordinances, orders, and rules and regulations applicable
to the use, condition, and occupancy of the premises.
c. Allow Landlord to enter the premises, with reasonable notice.
d. Repair and maintain the premises. This shall include mowing and
maintaining the premises in a good and safe condition.
e. Repair any damage to the premises caused by Tenant.
f. Maintain insurance on Tenant's personal property.
g. Deliver certificates of insurance to Landlord on or before the
Commencement Date and prior to renewal of policy. Tenant will carry
Liability and Property Damage Insurance sufficient to provide adequate
protection against damage claims which may arise from operations
under this Contract. Tenant hereby waives subrogation rights for loss
or damage to the extent same are covered by insurance. Insurers shall
have no right of recovery or subrogation against the Landlord, it being
the intention that the insurance policies shall protect all parties to the
contract and be primary coverage for all losses covered by the policies.
h. INDEMNIFY, DEFEND, AND HOLD LANDLORD, ITS AGENTS,
OFFICIALS AND EMPLOYEES HARMLESS FROM ANY LIABILITY
LOSS, ATTORNEY'S FEES, EXPENSES, OR CLAIMS ARISING
OUT OF USE OF THE PREMISES. NOTHING CONTAINED HEREIN
SHALL BE CONSTRUED TO LIMIT OR WAIVE ANY
GOVERNMENTAL OR SOVEREIGN IMMUNITY OF LANDLORD OR
ANY IMMUNITY APPLICABLE TO ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES, NOR SHALL IT BE CONSTRUED TO
LIMIT OR WAIVE ANY INSURANCE COVERAGE OR THE
LANDLORD'S STATUS AS AN ADDITIONAL NAMED INSURED AS
PROVIDED IN AGREEMENT.
i. Vacate the premises on termination of this lease.
Use the premises solely for Tenant's intended uses, which Tenant
represents, acknowledges and agrees is agricultural, specifically,
grazing of livestock.
4B-4
Parks & Recreation Board
Meeting Date — July 9, 2012
Page 5of9
2. Tenant agrees not to —
a. Use the premises for any purpose other than that stated in the basic
lease terms and definitions.
b. Use the premises for any business purpose.
c. (i) Create a nuisance, (ii) permit any waste, (iii) install barbed wire
fencing or any other method of fencing that is designed to inflict injury,
or (iv) use the premises in any way that is extra hazardous, would
increase insurance premiums, or would void insurance on the
premises.
d. Alter the premises, except as agreed to in writing by the City of
Southlake.
e. Assign this lease or sublease any portion of the premises.
3. Landlord and Tenant agree to the following:
a. Alterations. Any physical additions or improvements to the premises
made by Tenant will become the property of Landlord.
b. Default. Tenant shall be in default by failing to comply within ten days
after written notice with any provision of this lease.
c. Landlord's Remedies. Landlord's remedies for Tenant's default are to
(i) enter and take the premises on behalf of Tenant; (ii) terminate this
lease by written notice and sue for damages. Landlord may enter and
take possession of the premises by self-help, by picking or changing
locks if necessary, and may lock out Tenant or any other person who
may be entering the premises without being liable for damages.
d. Default/Waiver/Mitigation. It is not a waiver of default if the non -
defaulting party fails to declare immediately a default or delays in
taking any action. Pursuit of any remedies set forth in this lease does
not preclude pursuit of other remedies in this lease or provided by law.
e. Holdover. If Tenant does not vacate the premises following
termination of this lease, Tenant shall be a tenant at will and shall
vacate the premises immediately upon receipt of notice from Landlord.
No holding over by Tenant, whether with or without the consent of
Landlord, will extend the term for any period of time whatsoever.
4B-5
Parks & Recreation Board
Meeting Date — July 9, 2012
Page 6of9
f. Notices. Any notice required by this lease shall be deemed to be
delivered (whether or not actually received) when deposited with the
United States Postal Service, postage prepaid, certified mail, return
receipt requested, and addressed to Landlord or Tenant at their
addresses.
g. Abandoned Property. Landlord may retain, destroy, or dispose of any
property left on the premises at the end of the term, and Tenant agrees
that Landlord shall have no liability to Tenant regardless of disposition
of such property.
Attest:
Alicia Richardson, TRMC
City Secretary
Approved as to Form and Legality:
City Attorney
Landlord:
John Terrell, Mayor
City of Southlake
Tenant:
Tommy Keeton
3108 Ipswich Drive
Plano, Texas 75025-5718
214.535.1221
TKeetonDal O)aol.com
4B-6
Parks & Recreation Board
Meeting Date — July 9, 2012
Page 7of9
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4B-7
Parks & Recreation Board
Meeting Date — July 9, 2012
Page 8 of 9
602 P03 JUN 05 198 10:35
EXHIBIT B GF No. 180870-T-66
BEING A TRACT OR PARCEL OF LAND OUT OF THE L. LINCOLN SURVEY, ABSTRACT NO. 981, AND THE
F. THROOP SURVEY, ABSTRACT NO. 7511, SITUATED IN TARRANT COUNTY, TEXAS, AND MORE
PARTICULARLY A PART OF A CERTAIN 187.723 ACRE TRACT OF LAND AS SURVEYED BY J. R.
DUNAWAY IN OCTOBER, 1976, AND THIS PART IS DESCRIBED BY METES AND BOUNDS AS FOLLOWS:
COMMENCING AT A U_S.A. CONCRETE MONUMENT 9C-260-F-4, IN THE EAST LINE OF THE L. LINCOLN
SURVEY AND THE WEST LINE OF THE G. B. CHANCELLOR SURVEY, SAID MONUMENT BEING NORTH OD
DEGREES 18 MINUTES 40 SECONDS WEST 290.0 FEET FROM THE SOUTHEAST CORNER OF SAID
LINCOLN SURVEY;
THENCE SOUTH 82 DEGREES 21 MINUTES 15 SECONDS WEST 1050.92 FEET AND SOUTH 88 DEGREES
36 MINUTES 46 SECONDS WEST 1107,14FEET TO THE POINT OF BEGINNING OF THE TRACT HEREIN
DESCRIBED SAID POINT BEING IN THE SOUTHERLY LINE OF THE ABOVE MENTIONED 187.723 ACRE
TRACT;
THENCE CONTINUING ALONG SAID LINE AND ALONG AN IRREGULAR FENCE SOUTH 88 DEGREES 36
MINUTES 45 SECONDS WEST 248.96 FEET TO A U.S.A. CONCRETE MONUMENT #C-260-F-6 FOR
CORNER;
THENCE SOUTH 11 DEGREES 33 MINUTES EAST ALONG AN IRREGULAR FENCE, CROSSING THE SOUTH
LINE OF SAID LINCOLN SURVEY, SAME BEING THE NORTH LINE OF SAID THROOP SURVEY, A DISTANCE
OF 259.67 FEET TO A U.S.A. CONCRETE MONUMENT #C-260-F-7 FOR CORNER IN THE MOST
SOUTHERLY LINE OF SAID 187.723 ACRE TRACT;
THENCE NORTH 84 DEGREES 34 MINUTES 45 SECONDS WEST ALONG SAID LINE AND ALONG AN
IRREGULAR FENCE 287.29FFEET TO AN IRON PIN FOR CORNER IN THE MOST WESTERLY LINE OF SAID
187.723 ACRE TRACT. AND THE EAST LINE OF LONESOME DOVE ROAD;
THENCE NORTH 00 DEGREES 37 MINUTES 30 SECONDS EAST ALONG THE EAST FENCE LINE OF SAID
ROAD AND SAID MOST WESTERLY LINE OF 187.723 ACRE TRACT, CROSSING THE NORTH LINE OF SAID
THROOP SURVEY AND THE SOUTH LINE OF SAID LINCOLN SURVEY, A DISTANCE OF 555.21 FEET TO
AN IRON PIN FOR CORNER;
THENCE NORTH 89 DEGREES 54 MINUTES 40 SECONDS EAST ALONG A FENCE AND ALONG THE NORTH
LINE OF A 60 FOOT ROAD EASEMENT A DISTANCE OF 460.85 FEET TO AN IRON PIN FOR CORNER;
THENCE SOUTH 00 DEGREES 11 MINUTES 50 SECONDS EAST 30.0 FEET TO A POINT FOR CORNER IN
THE CENTERLINE OF SAID ROAD EASEMENT;
THENCE NORTH 89 DEGREES 54 MINUTES 40 SECONDS EAST ALONG THE CENTERLINE OF SAID ROAD
EASEMENT A DISTANCE OF 15.44 FEET TO A POINT FOR CORNER;
THENCE SOUTH 00 DEGREES 05 MINUTES 20 SECONDS EAST AT 30.0 FEET AN IRON PIN IN THE
SOUTH LINE OF SAID ROAD EASEMENT, 1N ALL 292.62 FEET TO THE POINT OF BEGINNING OF THE
TRACT HEREIN DESCRIBED AND CONTAINING 5.0 ACRES OF LAND, MORE OR LESS.
SAVE AND EXCEPT THAT PORTION OF SUBJECT PROPERTY CONVEYED IN WARRANTY DEED FROM
MARSHA L. COKER TO MAURICE GUIDRY AND WIFE, SHELIA ANN GUIDRY, DATED JUNE 30, 1993, FILED
JULY 7, 1993, RECORDED IN VOLUME 11133, PAGE 197, DEED RECORDS OF TARRANT COUNTY,
TEXAS, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE L90NARD LINCOLN SURVEY,
ABSTRACT 981, TARRANT COUNTY, TEXAS, AND BEING A PORTION OF A 5.0 ACRE TRACT AS
CONVEYED TO JOE E. COKER, FT UX, MARSHA BY DEED RECORDED ON PAGE 070 OF VOLUME 6193
IN THE TARRANT COUNTY DEED RECORDS AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
FA
4B-8
Parks & Recreation Board
Meeting Date — July 9, 2012
Page 9of9
Yc.IG � U� J UI • 4U JV }Y.I . J..I
GF No. 160670•T-58
BEGINNING AT A SET 5/8 INCH IRON ROD IN THE NORTH LINE OF A 60.0 FOOT ROAD EASEMENT AS
RECORDED ON PAGE 291 OF VOLUME 6127 IN THE TARRANT COUNTY DEED RECORDS AND BEING
NORTH 89 DEGREES 54 MINUTES 40 SECONDS EAST A DISTANCE OF 209.88 FEET FROM AN OLD IRON
ROD AT THE NORTHWEST CORNER OF SAID COKER 5.0 ACRE TRACT;
THENCE NORTH 89 DEGREES 54 MINUTES 40 SECONDS EAST ALONG THE NORTH LINE OF SAID 60.0
FOOT ROAD EASEMENT A DISTANCE OF 1 D4.4 FEET TO A SET 518 INCH IRON ROD AND BEING SOUTH
89 DEGREES 54 MINUTES 40 SECONDS WEST A DISTANCE OF 159.02 FEET AND NORTH 0 DEGREES 05
MINUTES 20 SECONDS WEST A DISTANCE OF 60.9 FEET FROM THE NORTHWEST CORNER OF LOT 1,
BLOCK 1, RANCH OF LONESOME DOVE, AN ADDITION LOCATED WITHIN THE CITY OF GRAPEVINE'S
FXTRATERRITORIAL.lURISDICTION, TARRANTCOUNTY, TEXAS, ACCORDING TO THE PLAT RECORDED
ONE SLIDE 1038, CABINET A, OF THE TARRANT COUNTY PLAT RECORDS;
THENCE SOUTH 3 DEGREES 38 MINUTES EAST A DISTANCE OF 208.7 FEET TO SET 5181NCH IRON ROD;
THENCE SOUTH 89 DEGREES 54 MINUTES 40 SECONDS WEST A DISTANCE OF 104.4 FEET TO A FOUND
112 INCH IRON ROD;
THENCE NORTH 3 DEGREES 38 MINUTES WEST A DISTANCE OF 208.7 FEET TO THE PLACE OF
BEGINNING, CONTAINING 0.499 ACRE OF LAND, MORE OR LESS.
NOTE: THE COMPANY DOES NOT REPRESENT THAT THE ACREAGE AND/OR SQUARE FOOTAGE
CALCULATIONS ARE CORRECT.
3
4B-9
CITY OF
SOUTHLAKE
MEMORANDUM
June 27, 2012
To: Parks and Recreation Board
From: Chris Tribble, Director of Community Services
Subject: Recommendation on proposed FY 2013-2017 SPDC
Capital Improvement Plan and FY 2013 SPDC Capital
Budget
Action
Requested: Parks Board review and recommendation of the proposed
FY 2013 - FY 2017 SPDC Capital Improvement Plan and FY
2013 Capital Budget
Background
Information: Annually, prior to the adoption of the City's overall budget in
September for the fiscal year beginning October 1, all capital
improvements related to the installation of city infrastructure
and facilities are reviewed as part of the Capital
Improvement Plan (CIP). As is the case each year, a staff -
led CIP Technical Committee consisting of department
directors utilizes a scoring system to rank all the projects in
all of the funding sources (SPDC, Utility Fund, Crime Control
District, TIF District, General Fund, etc.). Input was also
provided during the master planning process as detailed in
the Parks Master Plan, Chapter 8, "Plan Implementation and
Prioritization of Needs," through review of the previously
approved SPDC Capital Improvement Plan, and with
consideration of new projects and approved planning
documents. These informational components, as well as
available funding, are considered by staff and used to
develop the proposed capital improvements plan.
In addition, a Joint City Council, SPDC and Parks Board CIP
planning meeting was held on June 12, 2012. As per the
results of the discussion from the joint meeting, staff has
developed the proposed five-year CIP, and FY 2013 Capital
budget for your consideration.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4C-1
Parks and Recreation Board
Meeting Date — July 9, 2012
Page 2of2
Financial
Considerations: CIP projects are placed in the appropriate year of the
proposed CIP budget. Those projects not funded in FY 2013
are typically placed in the next available fiscal year by
priority for the remaining four years, with consideration of
available funding by project year. The proposed plan is
subject to available funding, future sales tax revenue, and
annual review.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus areas of Safety and Security, Infrastructure,
Performance Management and Service Delivery and Quality
Development and meets the corporate objectives to Achieve
the Highest Standards of Safety and Security, Provide
Attractive and Unique Spaces for Enjoyment of Personal
Interests, Pursue Innovative Service Delivery Options,
Provide High Quality Customer Service, Invest to Provide
and Maintain High Quality Public Assets and Maximize
Return on Investments.
Citizen Input/
Board Review: Staff has developed the proposed five-year CIP and FY
2013 Capital Budget with consideration being given to the
capital improvements related to the installation of city
infrastructure and facilities, the Parks Master Plan, the
current approved SPDC CIP, the results of the discussion
held at the Joint Planning Meeting, and the City Council
strategic focus areas.
Legal Review: Not applicable
Alternatives: Include:
• Recommendation for approval as presented
• Recommendation for approval with input as desired
Supporting
Documents: Staff will provide a detailed presentation of the SPDC Capital
Improvements Plan and FY 2013 Capital Budget at your
upcoming meeting.
Staff
Recommendation: Park Board recommendation of the proposed SPDC Capital
Improvement Plan and FY 2013 Capital Budget.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4C-2
PROJECT NAME
PRIOR
FY 2013
(Capital
Budget)
FY 2014
FY 2015
FY 2016
FY 2017
BEYOND
TOTAL
Multipurpose Community Facility (GF Companion Project)
$ -
$ 1,000
$ 1,000
$ 1,000
$ -
$ -
$ -
$ 3,000
SPDC Matching Funds
$ 348
$ -
$ -
$ -
$ -
$ -
$ -
$ 348
Bicentennial Park Phase III
$ -
$ -
$
$ -
$ 1,000
$ -
$ 6,700
$ 7,700
Bob Jones Nature Center & Preserve Development
$ -
$ -
$ -
$ -
$ -
$ -
$ 700
$ 700
Liberty Park at Sheltonwood Phase II
$ -
$ -
$ -
$ -
$ -
$ -
$ 1,485
$ 1,485
Safety Town Park
$ 525
$ -
$ -
$ -
$ -
$ -
$ -
$ 525
Senior Facility
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$
Football Fields
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$
ANNUAL TOTALS
$ 1,000
$ 1,000
$ 1,000
$ 1,000
$ -
$ 8,885
$ 13,758
CUMMULATIVE TOTAL
$ 1,000
$ 2,000
$ 3,000
$ 4,000
$ 4,000
AVAILABLE FUNDING (FY 2013-2017)
$ 1,000
$ 1,000
$ 1,000
$ 1,000
$ 1,000
$ 5,000
4C-3
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