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2012-02-13 Parks Board PacketCITY OF SOUTHLAKE MEMORANDUM February 9, 2012 TO: Parks and Recreation Board Members FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Parks and Recreation Board Meeting — Monday, February 13, 2012 at 6:30 p.m. The regular Parks Board meeting will begin at 6:30 p.m. in Southlake Town Hall, City Council Chambers, following the Southlake 2030 Parks, Recreation & Open Space / Facilities Master Plan Committee meeting at 5:00 p.m. A light meal will be available at 4:30 p.m. Please let staff know if you will not be able to attend this meeting (Icarpenter(c�ci.southlake.tx.us or 817.748.8184). Thank you. 1. Agenda Item No. 2A. Consent: Approve minutes from the regular Parks and Recreation Board meeting held January 9, 2012. If you have corrections to these meeting minutes, please make it part of the motion for consideration. 2. Agenda Item No. 2B. Consent: Absence of Parks and Recreation Board Members — All members of the Parks Board were present at the last meeting; therefore, no action is required for this agenda item. A copy of the Attendance Report is in your packet. 3. Agenda Item No. 3. Public Forum: This is the public's opportunity to address the Board about non -agenda items. During this proceeding it is important that the Board not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Boards' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Board and/or 4) request that the Chair put the item on a future agenda for the Board to discuss or consider. 4. Agenda Item No. 4A. Consider: Recommendation on Park Dedication requirements for the Watermere South Village Development — The Watermere South Village development is located at Watermere Drive and Union Church Road and includes 54 residential units. The total required park land dedication is 1.35 acres of public parkland or an alternative fee payment of $162,000. The developer proposes to satisfy the park dedication requirement by dedicating 2.47 acres of public parkland. The City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — February 13, 2012 at 6:30 p.m. Page 2 of 3 City Council will consider this item at an upcoming meeting. A copy of the park dedication worksheet and support documents are attached to the agenda memo. 5. Agenda Item No. 4B. Consider: Recommendation on SPDC Matching Funds Policy Revisions — In March 2010 the SPDC Matching Funds Policy was revised and updated following a comprehensive review by the City Council -appointed Policies and Ordinance Review Committee (P.O.R.C.). Following several project requests considered by the Parks Board, SPDC and City Council in the fall of 2010, it was determined that it was necessary to look at potential revisions to the policy. A joint meeting of the City Council, SPDC and Parks Board was held November 2, 2010 to discuss potential revisions to the current policy. In addition, the Park Board discussed and provided staff with additional potential revisions at their November 8, 2010 regular meeting. Subsequently, at their June 2011 Retreat, the City Council discussed potential revisions to the policy and provided feedback to staff on a draft revised policy. The feedback from these discussions was used to develop a revised SPDC Matching Funds Policy that is presented for consideration by the Parks Board. The SPDC reviewed the proposed policy at their February 7 meeting and will make their formal recommendation March 6, 2012. The City Council will consider the revised policy at their March 20, 2012 meeting. Please contact me with questions related to this item. 6. Agenda Item No. 5A. Discussion: Recreation and Athletic Participation Report — Recreation Superintendent Steve Moore will distribute statistical reports and provide a presentation about the recreation programs, events and athletic association participation at the meeting. 7. Agenda Item No. 5B. Discussion: Construction Management Report — The Community Services Department Construction Management Report is included in your packet. Please contact me if you have any questions regarding the report. 8. Agenda Item No. 5C. Discussion: Southlake 2030 Plan Components Update — This is a standing agenda item to allow for discussion on the progress of the various Parks & Recreation related components of the Southlake 2030 Plan. No packet documents. 9. Agenda Item No. 5D. Discussion: Bob Jones Nature Center & Preserve Update — Standing agenda item. No packet documents. 10. Agenda Item No. 5E. Discussion: Joint Utilization Committee Update — Standing agenda item. No packet documents. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — February 13, 2012 at 6:30 p.m. Page 3 of 3 11. Agenda Item No. 5F. Discussion: Miracle Field Update — Standing agenda item. No packet documents. OTHER ITEMS OF INTEREST 12. City Council Action — The following park -related action items were considered by City Council at the January 17 and February 7, 2012 meetings: • Approved Facilities Utilization Agreements with Southlake Baseball Association and Southlake Girls' Softball Association • Presented a proclamation to the City -managed youth flag football team, Southlake Cobras 10U, in honor of their achievement as Texas Amateur Athletic Federation Flag Football State Champions. As always, we appreciate your commitment and service to the City. Chris Tribble STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, TX 76092 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us) Candice Edmondson, Assistant to the Director, 817-748-8311; (csanders@ci.southlake.tx.us) Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ci.southlake.tx.us) Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (Carpenter@ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING Monday, February 13, 2012 6:30 p.m. LOCATION: Southlake Town Hall — Council Chambers 1400 Main Street Southlake, Texas REGULAR AGENDA: 1. Call to order 2. Consent: A. Approve minutes from the regular Parks and Recreation Board meeting held January 9, 2012 B. Absence of Parks and Recreation Board members 3. Public Forum 4. Consider: A. Recommendation on Park Dedication requirements for Watermere South Village B. Recommendation on SPDC Matching Funds Policy Revisions 5. Discussion: A. Recreation and Athletic Participation Report B. Construction Management Report C. Southlake 2030 Plan Components Update D. Bob Jones Nature Center & Preserve Update E. Joint Utilization Committee Update F. Miracle Field Update 6. Adjournment City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — February 13, 2012 at 6:30 pm Page 2 of 2 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, February 9, 2012 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. ) ejk.sv-� Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: January 9, 2012 LOCATION: Southlake Town Hall — Council Chambers 1400 Main Street Southlake, Texas TIME: 6:30 p.m. Parks and Recreation Board Members present: Chairman John Slocum, Vice -Chairman Tina Wasserman, Secretary Margaret Adams, and Board Members Sherry Berman, Elaine Cox, Gregg Formella and Lori Palmer Parks and Recreation Board Members absent: None Staff present: Director of Community Services Chris Tribble, Deputy Director Kari Happold and Assistant to the Director Candice Edmondson Agenda Item No. 1. Call to order. Chairman Slocum called the meeting of the Parks and Recreation Board to order at 6:54 p.m. Agenda Item No. 2. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held December 12, 2011 — No corrections to the minutes. B. Absence of Parks and Recreation Board members — The Board considered the absence of Gregg Formella from December 12, 2011 Parks Board meeting. A motion was made to approve the Consent Agenda including the meeting minutes as presented and excusing the absence of Gregg Formella for the Park Board meeting. Motion: Cox Second: Wasserman Ayes: Adams, Berman, Cox, Palmer, Slocum and Wasserman Nays: None Abstain: Formella Approved: 6-0-1 Motion Carried Agenda Item No. 4. Public Forum. No one was present during Public Forum to address the Parks Board at this meeting. Agenda Item No. 4. Consider: City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A - 1 Minutes of the January 9, 2012 Parks Board Meeting Page 2 of 3 A. Recommendation on Park Dedication requirements for Winding Creek Development — This item was tabled at the December 12, 2011 Park Board meeting and was resubmitted with revisions to the park dedication acreage and credit balance amounts. Director Tribble presented the item. Winding Creek, a 46.65 gross acre development, including 74 residential units, proposed by Terra Land Development, located off South Carroll Avenue, between La Paloma Court and Westmont Drive is required to either dedicate 1.85 acres of public parkland or pay an alternative fee payment of $222,000. Winding Creek proposed to dedicate 2.15 acres of public park land to be maintained by the developer and eventually, an established home owners association, in perpetuity. The developer also agreed that all trails on both the public park land and the private open space will remain open to the public. The proposed park land and amenities (trails and park benches, both public and private) are valued at approximately $325,500. The developer also requested the credit balance of $103,500 be applied to a future park development by the same owner/applicant/developer. The developer further agreed to include parking spaces for public parking on the entrance road. Paul Spain, developer, Terra Land Development, was present and responded to questions from the Board. The Board discussed the proposal. The Board would like to include language in the current Park Dedication Guidelines sheet and the 2030 Mobility Plan regarding retention ponds and/or lakes to strongly encourage the developer to include circular trails if possible. The Board may also review the provision in the Park Dedication Guidelines sheet requiring that a developer's park dedication credit be used towards adjacent projects since the Ordinance provides that credit may be applied to any future park development by a developer. Park Board took action on the item with two recommendations. First. A motion was made to recommend the acceptance of the proposed park dedication of 2.15 acres as presented to satisfy the park dedication requirement; and with that acceptance of the recommendation, the developer's agreement be recognized authorizing the public use of the open space immediately west of the accepted park land and up to the property lines, and the inclusion of the parking spaces on the south side of the main entrance road. Motion: Wasserman Second: Palmer Ayes: Adams, Berman, Cox, Formella, Palmer, Slocum and Wasserman City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-2 Minutes of the January 9, 2012 Parks Board Meeting Page 3 of 3 Nays: None Abstain: None Approved: 7-0 Motion Carried Second: A motion was made to recommend the acceptance of the $103,500 in credit to this developer to be used on his future projects. Motion: Wasserman Second: Berman Ayes: Adams, Berman, Cox, Formella, Palmer, Slocum and Wasserman Nays: None Abstain: None Approved: 7-0 Motion Carried Agenda Item No. 5. Discussion: A. Construction Management Report — The January Construction Management Report was distributed in the meeting packet. Staff answered Board inquiries. Agenda Item 6. Adjournment: A motion was made to adjourn the meeting at 7:33 p.m. Motion: Cox Second: Palmer Ayes: Adams, Berman, Cox, Formella, Palmer, Slocum and Wasserman Nays: None Abstain: None Approved: 7-0 Motion Carried John Slocum Chair, Parks & Recreation Board Chris Tribble Director, Community Services Dept. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-3 CITY OF SOUTHLAKE MEMORANDUM February 2, 2012 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item Action Requested: There is no action requested for this item as all Park Board members were present at the last meeting held January 9, 2012. Background Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004 provides a mechanism for consideration of absences of Board members from regular or special Park Board meetings. This item is listed as a standing item on meeting agendas. Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: Park Board approved the Absence Policy at the July 12, 2004 meeting. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: Attendance Log Staff Recommendation: No action required. 2B- 1 2012 Meeting Dates: Parks & Recreation Board Meetings Attendance Meeting Length Elaine Cox John Slocum Margaret Adams Sherry Berman Tina Wasserman Gregg Formella Lori Palmer Notes: P = Present A = Absent \ = Not Active X = Cancelled AP = Appointed * = Term Expired R = Resigned C = Meeting Canceled Notes: The 1/09/12 meeting was preceded by the 2030 PROS-CF Master Plan Committee meeting. CITY OF SOUTHLAKE MEMORANDUM February 7, 2012 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation on Park Dedication Requirements for Watermere South Village Development Action Requested: Review and recommendation on park dedication requirements for the Watermere South Village development. Background Information: The Watermere South Village development is located at Watermere Drive and Union Church Road and includes 54 residential dwelling units. The City's Subdivision Ordinance, specifically Article Vll, Park and Recreation Dedication Requirements, requires a developer to dedicate 1 acre of park land for every 40 residential dwelling units to satisfy it's Park Dedication Requirement. This proposed 54 unit residential development requires the dedication of 1.35 acres of park land. The required park dedication acreage for this development is determined by dividing the number of residential dwelling units 54 by 40 = 1.35 acres. The Article Vll also allows for a park dedication fee payment option, in lieu of the park land dedication. The park dedication fee is determined by multiplying the number of residential dwelling units by $3,000. This proposed 54 unit residential development would require a fee payment option of $162,000. The fee payment option for this development is determined by multiplying the 54 residential dwelling units by $3,000 = $162,000. Watermere South Village proposes to satisfy the park dedication requirement by dedicating 2.47 acres of park land on the west side City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A - 1 Parks and Recreation Board Meeting Date — February 13, 2012 Page 2of3 of Watermere Drive (see attached rendering), and installing 0.2 miles of concrete trail in the park. Watermere South Village also proposes that the 2.47 acres of proposed park land be made public park, and be maintained by the developer, and eventually, an established home owners association, in perpetuity. Watermere South Village suggests a total value of $322,800 for the public park land dedication and the trail. Those calculations are as follows: Dedicated as Public: 2.47 acres of public park land dedication $296,400 0.2 miles of concrete trail w/in the park $ 26,400 $322,800 The value of the proposed park dedication and trail exceed the $162,000 required value. As such, the developer requests consideration of a $160,800 credit that may be applied to a future park project to be developed by the same owner/applicant (developer). Total Credit Requested $322,800 Required Park Dedication $162,000 Credit Requested by Developer $160,800 The item for consideration by the Board is: • a recommendation on the acceptance of the proposed dedication of 2.47 acres of park land that would be maintained in perpetuity initially by the developer, and subsequently by an established home owners association • a recommendation on the granting of a credit balance of $160,800 to be applied to a future park development by the developer Financial Considerations: As described above. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Quality Development and meets the corporate objectives to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, and to Collaborate with Select Partners to Implement Service Solutions. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-2 Parks and Recreation Board Meeting Date — February 13, 2012 Page 3of3 Citizen Input/ Board Review: Parks Board consideration at their February 13, 2012 meeting. City Council will consider developer agreement at an upcoming meeting. Legal Review: Not Applicable Alternatives: Alternatives include: • Board recommendation to accept the proposed park land dedication as presented • Board recommendation to accept the proposed park land dedication with input as desired • Board recommendation not to accept the proposed park land dedication and require payment of the park dedication fee Supporting Documents: Supporting documents include the following: • Proposal letter from Watermere South Village • Watermere South Village Development Proposed Park Dedication concept • Park dedication worksheet Staff Recommendation: Staff recommends that the Board recommend acceptance of the proposed park dedication of 2.47 acres OR that the Board require the payment of the park dedication fee of $162,000 to satisfy the Watermere South Village development park dedication requirements. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-3 Watermere At Southlake 3110 W Southlake Blvd., Suite 120 Southlake, TX 76092 January 17, 2012 Mr. Chris Tribble Director of Community Services City of Southlake 1400 Main Street Suite 210 Southlake, TX 76092 RE: Park Land Dedication Application Dear Chris: Pursuant to our previous meetings, including the site visit at our development Watermere at Southlake, we are requesting that the Park Board consider the following modifications to the previously approved plans that have been submitted and approved by the Board. 1. 2.47 acres of land contiguous to Watermere Drive and directly west, the developer will develop and improve the property to be dedicated as a public park that will be maintained by the HOA. Said park will include planted trees and sidewalks per the previous plan that was submitted to the board and is attached. The park land dedication will be sufficient to offset park fees for the 54 single family lots that are on both sides of Watermere Drive. 2. On the west side of Watermere Drive, the developer will be slightly modifying the amenity plan by eliminating the swimming pool and replacing the open space with more dog friendly walking areas and children/adult activity areas. Additionally, the parking area will be reduced slightly to create more green space as we anticipate the need for vehicular parking will be less. It is agreed that the final park fees and or improvements will be assessed prior to the development improvement commencement in our "Southeast" village. Given the unknown need and the several product changes that have already been approved by City Council, both parties agree that it makes more sense as we complete Watermere that we collectively assess the completion of our park requirements as they relate to the overall campus. 4A-4 Chris, thank you for taking the time in several meetings, including a site visit with your board members, to better understand our plans for Watermere and the residents. M look forward to discussing this matter with your Board at the next scheduled meeting. Thank you for your consideration and direction on this matter. Sinc ely, Rick Simmo s. General Pa n r Watermere a Southlake 4A-5 0 60 120 �'� N QHQP IC SC 7L EW FEET iP[D iIKO 11]:Di:! ley'Lla] South Village at Watermere !T! 9 architects February 6, 2012 City4#-8buthlake, TX _ _ ling._ _ .....-•-- ---�. ling.. ___._ .. _......_..- . . Park Dedication Worksheet Project Name: Its there a City Council approved De►eloper's Agreement in place? NO .- A Is this a PUD7 �t I I- -- I -. _ B Protect Park Service Area Type (see Plate 2 2001 Park Master Plan): #- 1 (i) Existin Proposed (ii) T Neighborhood Park Community Park City Park I .. IC. Project is Residential (go to line D) or Non-residential (go to -line E) Y p. Residential: Number of new dwelling units -- _ E. Non-residential: Number of gross project acres F. Credit for land dedication, physical improvementor amenities requested?- Yes (fill out both line G (1) or (ii) and worksheei bellow) No (see line G (I) or (ii) only); G.Dedication/Fee Calculation: ling- I -- -i O Miai Reside: 1 acre per 40 dwelling units = LL acres OR dwelling units x $3,000 per dwelling unit = $ project fees due u,.- ling _ s ..._.._. per dwelling ll (') Non-residential: 1 acre per 50 gross acres acres OR -- I_ acres at 82.400 Der cross acre = 9i oroiect fees Ex ease Credit Workshee p -.-- i A B , Current C D ._-•-- •- - - Joint Current E F G ---.. I Proposed Proposed Private? H _- TOTAL _ __ _ __ _ _-- hem - Units Inventory Use+ Deficiency -Units Value _ 5046 max. CREDIT ------ 1. Neighborhood Park Land acres 1 70.81 1.2 2. Community I City Park Land acres 238.71 0 Of (TD(? tr 3. Linear I Special Purpose Park Land acres 28.6 9.4 4. Natural Area= acres 3961 220 'Deficiency atandards do not Include Jo int Uea Inv* rda rles as they ore not dedicated to the city. Joint usash* wn fo r Info rmatlo no purposes R 2Numbor can be lncl4sIva of acremgo emu ants shown in Item & above Facllltles'AmenlBes i 5. Amphitheater facility 1 S. Aquatics center facility 0 -1 7. Batting cage (stall) stall 10 -2 8. Baseball diamond (Youth) diamond 10 2 9. Baseball diamond (Adult) diamond -2 10. Baseball Practice Area diamond 9 9 -3 11. Basketball court (outdoor) court 3 3 -1 12. Bench public each 182 13. Bench pd%We each 14. Community CenterlRecreation Center facility 0 -1 15. Dog Park 1 16. Fishing pierldock pieddock 2 17. Horseshoe court each 1 -1 18. IMine hockey rink (lighted) rink 1 19. Lacrosse field field 1 -2 20. Nature Center 1 21. Pavilion each 11 22. Pee -Wee Football Field field 1 -2 23. Picnic shelter each 10 24. Picnic table each 81 25. Playground each 5 -1 25. Senior Center facility 1 27. Skate Park each -1 28. Soccer Field3 field 13 -3 29. Soccer Practice AreaJ field 12 -12 30. Softball diamond (Youth) diamond 4 -11 1 31. Softball diamond (Adult) diamond 2 32. Softball Practice Area diamond 8 33. Tennis Center (Pro Shop) facility 1 34. Tennis courts court 15 -1 35. Trail (hikelequestdan) mile 7.7 36. Trailhead, Equestrian each 3 37. Trail, Nature mile 0.5 -1,9 38. Trail, Paved mile 3.4 3.8 39. Trail, Mountain Biking mile 0 -2.4 40. Sand volleyball court court 0 -2 41. TOTAL CREDIT REQUESTEV '(Sum of right column above) 42. REQUIRED FEE Ilne t3 1 or ill)) - (See Project Information" section) __ _ _ �- - 43. AN BALCE !(Excess only credited to other projects at Board and Council discretion): Standards are hexed o n game and prectkoe fields being mutually exclusive o i each ether. IaWds whkh maybe lighted andlo r used as practice and game holds will lower overall numbere ..�,�. . ,,.-........ .ling. tandardis 115,0r0 populatun. ultimate population of 35,000 will create a burden Need most llkeymetwhhyaulh facility In Bicentennial Park per ii asterPhn Fees_Parldand Dedication Page 2 of 3 Effective Date: June 4, 2008 �Zl 4A-7 CITY OF SOUTHLAKE MEMORANDUM February 9, 2012 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation on SPDC Matching Funds Policy Revisions Action Requested: Parks Board review and recommendation on the proposed SPDC Matching Funds Policy revisions. Background Information: The current SPDC Matching Funds Policy was adopted by the City on March 2, 2010. Following several project requests considered by the Parks and Recreation Board, the SPDC and the City Council in the fall of 2010, it was determined that it was necessary to look at potential revisions to the policy. A Joint Meeting of the City Council, SPDC and Parks Board was held on November 2, 2010 to discuss potential revisions to the current policy. In addition, the Parks Board discussed and provided staff with additional potential revisions at their November 8, 2010 regular meeting. Subsequently, at their June 2011 Retreat, the City Council discussed potential revisions to the policy and provided feedback to staff on a draft revised policy. The feedback from these discussions was used to develop a revised SPDC Matching Funds Policy that is presented for review and discussion by the Parks Board. Southlake Parks Development Corporation reviewed the proposed Policy and provided feedback at their February 7 meeting and will make a formal recommendation March 6, 2012. City Council will consider the Policy March 20, 2012. Financial Considerations: N/A Strategic Link: This policy is linked to the City's Strategy Map related to the Focus Areas of Quality Development and Partnerships and City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4B-1 Parks and Recreation Board Meeting Date — February 13, 2012 Page 2of3 Volunteerism, and meets the Corporate Objectives to Invest to Provide and Maintain High Quality Public Assets; Provide Attractive and Unique Spaces for the Enjoyment of Personal Interests; and to Promote Opportunities for Partnerships and Volunteer Involvement. Citizen Input/ Board Review: A Joint Meeting of the City Council, SPDC and Parks Board was held on November 2, 2010 to discuss potential revisions to the current policy. The Parks Board discussed and provided staff with additional potential revisions at their November 8, 2010 regular meeting. The City Council discussed and provided staff with direction on the revisions at the June 2011 City Council Retreat. SPDC discussion February 7, 2012 and recommendation March 6, 2012. Parks Board review and recommendation February 13, 2012. City Council consideration March 20, 2012 Legal Review: The City Attorney will review any revised policy prior to the City Council's adoption of a revised policy. Alternatives: Alternatives include: • Parks Board recommendation to approve the draft revised policy • Parks Board recommendation to approve the draft revised policy with modifications • Parks Board recommendation to not approve the draft revised policy Supporting Documents: Include: • Copy of current policy • Copy of draft revised policy City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4B-2 Parks and Recreation Board Meeting Date — February 13, 2012 Page 3 of 3 Staff Recommendation: Parks Board recommendation on the proposed SPDC Matching Funds Policy revisions. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4113-3 CURRENT POLICY Community Services Department Policies and Procedures Manual Policy: Project and Community Matching Fund Request Policy Source: City Council/SPDC/Parks and Recreation Board Category: Parks and Recreation Board Statement of Purpose The purpose of this policy is to provide a process for considering park or facility related projects proposed by petitioning individuals or organizations. Matching fund, dollar for dollar, may be requested for the projects. The following policy will become effective immediately upon approval of City Council. Procedure I. Anyone considering a project for a City of Southlake Community Services facility should submit a proposal in writing to the Director of Community Services. A form for this purpose will be made available from the Department of Community Services. Proposed projects should be consistent with the overall intended use of the parks as determined by the Parks and Recreation Board. Requests for matching funds up to $5,000 will be placed on the consent agenda for Southlake Park Development Corporation (SPDC) consideration. II. The proposal should include a complete description of the project and, to the extent applicable, pictures and/or detailed drawings, estimated budgets, preferred location of the project, mechanism of funding the project and any stipulations that might go along with the project. III. The Director of Community Services will review the proposal and make any comments/recommendations deemed necessary. The Director of Community Services may accept projects in conjunction with routine work (i.e., budgeted items, routine maintenance and operation projects) performed by the Director of Community Services without approval of the Parks and Recreation Board and may proceed with the project where deemed appropriate. The Director of Community Services will inform the Parks and Recreation Board of routine projects performed in the administrative monthly reports. IV. The Director of Community Services will forward all projects requesting matching funds and non -routine projects (includes, but is not limited to, anything on the master plan) along with comments/recommendations to the Parks and Recreation Board for their consideration at the next regular meeting. Community Services — Project and Community Fund,$WtciWng Request Policy Page I of'3 V. The Parks and Recreation Board will consider the proposed project and make comments/recommendations. The consideration of the proposed project will be based on the extent to which the project is consistent with the overall intended use of the parks as determined by the Parks and Recreation Board. Project proposals will then be forwarded to the Southlake Park Development Corporation (SPDC) for approval. Projects may also be forwarded to the City Council for final approval as recommended by either the Parks and Recreation Board or the Southlake Park Development Corporation (SPDC). VI. The City of Southlake reserves the right to accept or reject any project submitted for approval. VII The petitioner (individual or organization) reserves the right to withdraw the proposed project at any time during the approval process. VHL All projects will be considered for acceptance on a project by project basis. The length of time required to complete the project will be considered. The petitioner must complete the fundraising requirements necessary to match the requested City funding, if requested, and have commenced work on the project within six (6) months of the final approval date. Any approved amount that is not matched by the petitioner at the end of the six (6) month period will require the petitioner to reapply for funding to the Parks and Recreation Board and the Southlake Parks Development Corporation (SPDC). Not meeting the start and completion dates indicated may jeopardize funding. The project status will be reviewed by the Director of Community Services and the Parks and Recreation Board. IX. A permanent plaque of recognition may be designated in the park or facility where the project will be recognized, the name of the project and its contributor(s), and the date of the project. Permanent recognition should be discussed and approved during the initial project proposal. The size and verbiage of any proposed signage is subject to review and approval by the Parks and Recreation Board. Proposed signage must reference that the project was completed with funding through the SPDC Project and Community Matching Funds Program, when applicable. Press releases may be issued following the acceptance of the project. X. All accepted projects in the City of Southlake will become the property of the City of Southlake and will be used at the discretion of the City. Approval Date: June 3, 1997 Approved by: City Council 1. Amendment Date November 2, 1999 Approved by: City Council 2. Amendment Date March 2, 2010 Approved by: City Council Community Services — Project and Community Fund fttctng Request Policy Page 2 of 3 PROJECT MATCHING FUNDS REQUEST FORM Project Name: Contact Person: Mailing Address: City: State Night Phone: Additional Contact Person: PROJECT DESCRIPTION: Required Start Date: Projected Cost: ZIP: Day Phone: Fax No. Day Phone: Projected Completion Date: Amount of Funds Requested: Community Services — Project and Community Fund,4Wtcl6ng Request Policy Page 3 of'3 Revised 02.09.12 REVISED POLICY DRAFT City of Southlake Policies and Procedures Policy: Southlake Parks Development Corporation Matching Funds Policy Source: City Council/SPDC/Parks & Recreation Board Category: Parks and Recreation Statement of Purpose The Southlake Parks Development Corporation (SPDC) Matching Funds Policy enables the City to leverage its capital funding to assist with the ongoing advancement of the Parks, Recreation & Open Space/Community Facilities Master Plan, and implementation of the City's Strategy Map. The purpose of this policy is to provide a process for considering requests by petitioning individuals or organizations for Southlake Parks Development Corporation (SPDC) Matching Funds projects. The following policy will become effective immediately upon approval of City Council. Proposed SPDC Matching Funds projects will be considered on a project by project basis. The City will determine the percentage match up to 100%. Proposed projects requesting in -kind services matching will be handled per Section V of this policy. A. Strategic Alignment — This policy is linked to the City's Strategy Map related to the Focus Areas of Quality Development and Partnerships and Volunteerism, and meets the Corporate Objectives to Invest to Provide and Maintain High Quality Public Assets; Provide Attractive and Unique Spaces for the Enjoyment of Personal Interests; and to Promote Opportunities for Partnerships and Volunteer Involvement. SPDC Matchina Funds Proiect ADDlication Procedures A. Anyone proposing a SPDC Matching Funds project should submit a proposal in writing to the Director of Community Services by April 30t" for consideration for the following fiscal year (October 1 — September 30). Other projects may be considered after April 30t' as funding is available. A form for this purpose will be available through the Department of Community Services. B. The proposal should include a complete and detailed description of the project and, to the extent applicable, pictures and/or detailed drawings, estimated budgets, preferred location of the project, mechanism of funding the project, any stipulations that might go along with the project, and a justification for the project. III. SPDC Matching Funds Proiect Evaluation Criteria A. Proposed projects will be considered on a project by project basis and should be consistent with the overall intended use of the parks as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan as well as the following criterion: 413-7 Revised 02.09.12 1. Is the project linked to the City's Strategy Map? 2. Is the project linked to the Focus Areas and Objectives of the City's Strategy Map? 3. Is the project related to a currently funded CIP project? 4. Is the project related to a project in the adopted 5-year CIP? 5. Does the project benefit Southlake residents? 6. Does the project enhance a current parks and recreation system asset? 7. Does the project assist with the acquisition of a capital purchase? 8. Does the project have a useful life of at least (5) years? 9. Does the project accelerate the completion of a CIP or Parks, Recreation & Open Space/Community Facilities Master Plan project? B. The City of Southlake reserves the right to accept or reject any project submitted for approval, and while every intention is to complete approved projects, the City reserves the right not to complete a project if found to be in the best interest of the City, and any costs incurred by the petitioner will not be refunded. The petitioner will receive the City's decision in writing after the decision is made. IV. SPDC Matching Funds Project Approval Process A. The Director of Community Services will review the proposed project for its consistency with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, and the evaluation criteria listed in Section III. B. If the Director of Community Services determines that the project is consistent with the Parks, Recreation & Open Space/Community Facilities Master Plan, and/or is consistent with the evaluation criteria, he/she will place the proposal on an agenda for the Parks and Recreation Board to consider recommending to the SPDC and the City Council. C. If the Director of Community Services determines that the project is not consistent with the Parks, Recreation & Open Space/Community Facilities Master Plan, and/or is not consistent with the evaluation criteria, he/she will inform the petitioning individual or organization in writing of the decision and the reasons for the finding. The petitioning individual or organization may appeal the Director's decision not to consider the project to the Parks and Recreation Board. The Parks and Recreation Board will make a recommendation as to whether the project should be considered. D. The Parks and Recreation Board will consider the proposed project and make its recommendation to the SPDC and the City Council. The Parks and Recreation Board's consideration of the proposed project will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, and the overall benefit of the project to Southlake residents. E. Following the Parks and Recreation Board's consideration of the proposed project, the Director of Community Services will place the proposed project and the corresponding matching funds request on an agenda for the SPDC to discuss, and on a subsequent SPDC agenda for their consideration and recommendation to the 4113-8 Revised 02.09.12 City Council. F. The SPDC will consider the proposed project and the corresponding matching funds request and make its recommendation to the City Council. The SPDC's consideration of the proposed project and the corresponding matching funds request will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, the overall benefit of the project to Southlake residents, and the funding available for the project. G. Following the SPDC consideration of the proposed project and the corresponding matching funds request, and if subsequently recommended for approval by the SPDC, the Director of Community Services will place the proposal on an agenda for the City Council to consider for final approval. H. The petitioner (individual or organization) reserves the right to withdraw the proposed project at any time during the approval process. I. All approved projects will be managed by the City; will become the property of the City once completed or received; and will be used at the sole discretion of the City. J. The length of time required to complete the project will be determined by the Director of Community Services, and will be used when considering the project. K. The petitioner must complete any fundraising requirements, if necessary, and deliver their portion of the matching funds to the City before the City will begin work on the project. L. The petitioner must deliver their portion of the matching funds to the City within six (6) months of the final approval date unless additional time is granted at the time of approval. If the petitioner fails to meet this requirement, the petitioner will be required to reapply for matching funding. M. The projects status will be monitored by the Director of Community Services. In -kind services that result in a tangible asset may be eligible. Examples include, but are not limited to, Architectural/Engineering drawings, Construction Management services, materials. In -kind services will only apply to expenses that the City would typically incur for project implementation. The Director of Community Services will work with the Finance Director to determine if the proposed in -kind request results in a tangible asset. A. Applications for in -kind services matching should typically be approved prior to the in -kind service being rendered or materials being purchased, however, already - delivered services may be considered. B. The petitioner for in -kind services matching must provide sufficient financial documentation from third party vendors regarding typical industry standard costs for materials and/or services. The Director of Community Services will review the documentation, evaluate it using comparable industry standard costs the City 4B-9 Revised 02.09.12 typically incurs, and make a recommendation to the SPDC on a reasonable market value of the material costs and/or service fees. C. A timeline by which the in -kind services will be completed/received shall be submitted with the application. D. The SPDC may recommend, and the City Council will determine the percentage in - kind match after their analysis to determine what benefit is being received by the City versus the requesting entity with completion of the project. E. Matching funds for in -kind services will not be expended until the in -kind services are completed/received as determined by the Director of Community Services. F. The Parks and Recreation Board will consider the proposed project and make its recommendation to the SPDC and the City Council. The Parks and Recreation Board's consideration of the proposed project will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, and the overall benefit of the project to Southlake residents. G. Following the Parks and Recreation Board's consideration of the proposed project, the Director of Community Services will place the proposed project and the corresponding matching funds request (including the in -kind services match) on an agenda for the SPDC to discuss, and on a subsequent SPDC agenda for their consideration and recommendation to the City Council. H. The SPDC will consider the proposed project and the corresponding matching funds request (including the in -kind services match) and make its recommendation to the City Council. The SPDC's consideration of the proposed project and the corresponding matching funds request (including the in -kind services match) will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, the overall benefit of the project to Southlake residents, and the funding available for the project. Following the SPDC consideration of the proposed project and the corresponding matching funds request (including the in -kind services match), and if subsequently recommended for approval by the SPDC, the Director of Community Services will place the proposal on an agenda for the City Council to consider for final approval. VI. Recognition of Matching Funds Projects As determined by the Director of Community Services, a permanent plaque may be designated in the park or facility in recognition of the project to include the name of the project, its contributor(s), date of the project, and reference that the project was completed with funding through the SPDC Matching Funds Program. The Director of Community Services will determine the placement location and content of the plaque. Approval Date: June 3, 1997 Approved by: City Council L Amendment Date November 2, 1999 Approved by: City Council 2. Amendment Date March 2, 2010 Approved by: City Council 3. Amendment Date TBD Approved by: City Council 4113-10 Revised 02.09.12 PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION Project Name: Project Location: Contact Person: Organization: Mailing Address: City: State: ZIP: Phone: Cell: Fax: Additional Contact Person: Project Description: Project Justification: Phone: Proposed Start Date: Proposed Completion Date: Projected Cost: Funds Requested: Check One: Standard Match OR In -Kind Match %Match Proposed: Does the individual/organization currently have its portion of the requested funds match? If not, when does the individual/organization anticipate having its portion of the match? 5 4B-11 CITY OF SOUTH LAKE MEMORANDUM February 7, 2012 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recreation and Athletic Participation Report Staff will distribute statistical data reports on the athletic programs and provide a PowerPoint presentation about the various recreation programs and events at the meeting on Monday. 5A - 1 CITY MANAGED PROGRAMS AND EVENTS PARTICIPATION REPORT 2001-2011 FY 2001 FY 2007 Special/Community Events 18,185 Special/Community Events 26,000 City Managed Programs 2,168 City Managed Programs 3,721 City Managed Athletics 2,980 City Managed Athletics 3,602 Contract Programs 2,017 Contract Programs 5,170 Grand Total 25,350 Grand Total 38,493 FY 2002 FY 2008 Special/Community Events 19,465 Special/Community Events 36,950 City Managed Programs 1,745 City Managed Programs 4,917 City Managed Athletics 2,201 City Managed Athletics 3,444 Contract Programs 2,782 iContract Programs 5,473 Grand Total 26,193 Grand Total 50,784 FY 2003 FY 2009 Special/Community Events 22,267 Special/Community Events 39,500 City Managed Programs 2,403 City Managed Programs 4,231 City Managed Athletics 3,643 City Managed Athletics 2,739 Contract Programs 3,319 Contract Programs 5,501 Grand Total 31,632 Grand Total 51,971 FY 2004 FY 2010 Special/Community Events 25,150 Special/Community Events 40,200 City Managed Programs 2,083 City Managed Programs 5,026 City Managed Athletics 3,673 City Managed Athletics 3,307 Contract Programs 3,444 Contract Programs 6,064 Grand Total 34,350 Grand Total 54,597 FY 2005 FY 2011 Special/Community Events 26,190 Special/Community Events 45,150 City Managed Programs 2,391 City Managed Programs 4,225 City Managed Athletics 4,272 City Managed Athletics 3,201 Contract Programs 3,509 Contract Programs 6,153 Grand Total 36,362 Grand Total 58,729 FY 2006 Special/Community Events 37,546 City Managed Programs 3,841 City Managed Athletics 4,453 Contract Programs 3,965 Grand Total 49,805 2/9/2012 5A-2 70,000 50,000 a) 40,000 Q 30,000 20,000 10,000 U Recreation FY 2001 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 0Contract Programs OCity Managed Athletics OCity Managed Programs OSpecial/Community Events 5A-3 140,000 120,000 100,000 80,000 �a w a 60,000 40,000 20,000 Recreation 58,729 54,597 49,805 50,784 51,971 8,49 34,350 ]3:1,632 25,350 FY 2001 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 Fiscal Year —m—Total - all areas Contract Programs City Managed Athletics City Managed Programs Special/Community Events 5A-4 YOUTH SPORTS PARTICIPATION REPORT (2002-2011) Southlake Girls Softball Association Season Resident Non -Resident Total Fall2002 237 N/A 237 Spring 2003 315 22 337 Fall 2003 230 26 256 Spring 2004 291 22 313 Fall 2004 363 N/A 363 Spring 2005 433 N/A 433 Fall 2005 339 N/A 339 Fall2006 309 N/A 309 Spring 2007 395 N/A 395 Fall 2007 385 N/A 385 Spring 2008 433 N/A 433 Fall 2008 315 N/A 315 Spring 2009 193 210 403 Fall 2009 116 177 293 Spring 2010 136 47 183 Select 2010 26 143 169 Fall 2010 169 139 308 Spring 2011 137 56 193 Select 2011 51 306 357 Fall 2011 101 56 157 Total 6,178 Southlake Baseball Association Season Resident Non -Resident Total Fall2002 574 77 651 Spring 2003 951 N/A 951 Fall 2003 549 66 615 Spring 2004 947 N/A 947 Fall 2004 561 N/A 561 Spring 2005 1,002 N/A 1,002 Fall 2005 543 N/A 543 Spring 2006 1,048 N/A 1,048 Fall2006 436 79 515 Spring 2007 788 137 925 Fall 2007 408 93 501 Spring 2008 853 181 1,034 Fall 2008 462 290 752 Spring 2009 811 280 1,091 Fall 2009 464 113 577 Spring 2010 798 149 947 Select 2010 181 36 217 Fall 2010 434 105 539 Spring 2011 771 145 916 Summer 2011 Select 54 9 63 Fall 2011 361 111 472 Total 14,867 2/9/2012 5A-5 YOUTH SPORTS PARTICIPATION REPORT (2002-2011) Southlake Carroll Lacrosse Association Season Resident Non -Resident Total Fall 2002 189 N/A 189 Spring 2003 253 N/A 253 Summer 2003 118 N/A 118 Fall 2003 195 N/A 195 Spring 2004 251 N/A 251 Summer 2004 88 N/A 88 Fall 2004 266 N/A 266 Spring 2005 266 N/A 266 bummer Fall 2005 225 N/A 225 Spring 2006 144 N/A 144 Summer 2006 153 N/A 153 Fall 2006 144 N/A 144 Spring 2007 177 N/A 177 Fall 2007 235 N/A 235 Spring 2008 212 N/A 212 Fall 2008 316 N/A 316 Spring 2009 255 N/A 255 Fall 2009 233 36 269 Spring 2010 234 41 275 Fall 2010 229 31 260 Spring 2011 160 13 173 Fall 2011 327 28 355 Total 4,928 Grapevine Southlake Soccer Association Season Resident Non -Resident Total Fall 2002 1,212 N/A 1,212 Spring 2003 1,243 N/A 1,243 Fall 2003 976 N/A 976 Spring 2004 885 N/A 885 Fall 2004 1,109 N/A 1,109 Spring 2005 1,133 N/A 1,133 Fall 2005 1,122 N/A 1,122 Fall 2006 918 N/A 918 Spring 2007 745 661 1,406 Fall 2007 761 N/A 761 Spring 2008 937 771 1,708 Fall 2008 841 744 1,585 Spring 2009 748 645 1,393 Fall 2009 818 726 1,544 Spring 2010 817 703 1,520 Fall 2010 888 701 1,589 Spring 2011 822 730 1,552 Fall 2011 838 812 1,650 Total 23,306 2/9/2012 5A-6 YOUTH SPORTS PARTICIPATION REPORT (2002-2011) City Managed Youth Flag Football League Season Resident Non -Resident Total Fall2002 77 N/A 77 Spring 2003 104 N/A 104 Fall 2003 82 N/A 82 Spring 2004 132 N/A 132 Fall 2004 100 N/A 100 Spring 2005 179 N/A 179 Fall 2006 245 62 307 Spring 2007 261 43 304 Fall 2007 307 N/A 307 Spring 2008 268 91 359 Fall 2008 247 166 413 Spring 2009 243 120 363 Fall 2009 249 192 441 Spring 2010 208 137 345 Fall 2010 210 191 401 Spring 2011 208 170 378 Fall 2011 186 114 300 Total 4,592 City Managed Youth Volleyball League Season Resident Non -Resident Total Fall 2002 129 N/A 129 Spring 2003 266 N/A 266 Summer 2003 120 N/A 120 Fall 2003 152 N/A 152 Spring 2004 288 N/A 288 Summer 2004 132 N/A 132 Fall 2004 178 N/A 178 Spring 2005 381 N/A 381 Summer 2005 221 N/A 221 Fall 2005 201 59 260 Spring 2006 306 59 365 Summer 2006 146 N/A 146 Fall 2006 237 40 277 Spring 2007 304 130 434 Summer 2007 110 59 169 Fall 2007 274 N/A 274 Spring 2008 239 67 306 Summer 2008 269 18 287 Fall 2008 183 26 209 Spring 2009 251 30 281 Fall 2009 209 58 267 Spring 2010 226 68 294 Fall 2010 198 59 257 Spring 2011 185 73 258 Fall 2011 161 75 236 Total 6,187 2/9/2012 5A-7 YOUTH SPORTS PARTICIPATION REPORT (2002-2011) City Managed Youth Basketball League Season Resident Non -Resident Total Fall2002 958 N/A 958 Summer 2003 324 N/A 324 Fall 2003 1,079 N/A 1,079 Summer 2004 320 N/A 320 Fall 2004 1,197 N/A 1,197 Summer 2005 323 N/A 323 Fall 2005 1,226 216 1,442 Summer 2006 317 N/A 317 Fall2006 971 351 1,322 Summer 2007 226 136 362 Fall2007 810 290 1,100 Summer 2008 234 184 418 Fall2008 761 289 1,050 Summer 2009 160 141 301 Fall2009 717 235 952 Summer 2010 165 148 313 Fall2010 595 180 775 Summer 2011 158 180 338 Fall 2011 733 283 1,016 Total 13,907 Dragon Youth Football Season Resident Non -Resident Total Fall2010 41 6 47 Fall 2011 57 3 60 Total 107 2/9/2012 5A-8 Southlake Girls Softball Association 500 450 400 350 300 N c 250 cv Q. �U i 200 cv a 150 100 50 0 `rb�� Spr/ Spr/ Epp, �ppS �0 09 u Spring Resident u Spring Non -Resident o Fall Resident 0 Fall Non -Resident 385 315 306 177 169 139 143 116 101 5 56 2 `?0 0,9 �pp9 �p1p 0" 0 z1 'pZe Season 5A-9 900 800 700 600 500 N C m .Q- 400 U a-+ i m a 300 200 100 0 Spr/ �00 * Spring Resident ■ Fall Resident Southlake Baseball Association 811 798 280 1 Spr/ Spr/ Spr/ Spr/ h��008 ��Op9 h��070 7�-01Z * Spring Non -Resident o Fall Non -Resident __� Op) OpS " 009 01 1s P/P c� Season .Cd// •�d// SP/P �p1p �p1Z 0 1p 5A - 10 350 300 250 rT, fA C m M 150 m a Qi1d 50 0 Southlake Carroll Lacrosse Association 255 316 rbr� Sp�i rbr� So, Z Sbr/ �0 O he,> �e.0 ��0 Epp, �ppcQ O) 08 09 1p 1,7 u Spring Resident u Spring Non -Resident Season o Fall Resident o Fall Non -Resident 327 �pp9 �p�p �pZ1 5A - 11 1,000 900 800 700 600 N c 500 m Q. �U 400 m a 300 200 100 0 Grapevine Southlake Soccer Association 917 822 841 Sbr� Sp�i rOr� rbr� 0 0 7g�O 0 0 ADO, �00e O) 08 09 10 17 u Spring Resident u Spring Non -Resident Season o Fall Resident o Fall Non -Resident 818 1726 mod/ 009 888 .Cd//BOZO •<d//�O171 5A - 12 City Managed Youth Flag Football League 350 300 268 261 250 1 243 FISH N C m 0. � VIIi 91 100 50 11 43 120 0 I , _ Spr, S��i Sp�i _00, OO19 009 u Spring Resident u Spring Non -Resident ■ Fall Resident o Fall Non -Resident S'bri �01 1 Season 307 210 Q O 191 9 114 5A - 13 350 300 251 250 200 L W 100 50 30 City Managed Youth Volleyball League 226 269 274 185 73 110 9 8 Spr/ Spry `rbr� Spry Spry `rl�,n S4�Tj '�d// ��°r �Pr �00, 00� o�S o�9 CIO 011 1_,00 ,> 008 o Spring Resident u Spring Non -Resident Season ■ Fall Resident o Fall Non -Resident "d// ^-d// �d// ^-d// 1p0� I)pO9 1�0 17 0 `?p?1 5A - 14 City Managed Youth Basketball League 900 800 700 600 500 N C f0 Q- 400 co a 300 200 100 0 SS s�� s4� s4� s4� Fdii �dii 110 j 1100� 11009 �0 10 �077 * Spring Resident U Spring Non -Resident Season o Fall Resident 0 Fall Non -Resident 5A - 15 50 40 20 10 Dragon Youth Football Fall 2010 Fall 2011 ■ Fall Resident ■ Fall Non -Resident Season 5A - 16 CITY OF SOUTHLAKE Monthly Construction Report Southlake Community Services February 2012 :9 Project Complete I Start Complete > a � 0 > b c n c a y Project Title Brief Status Upda Budget Commitments Date Date Date z° o li i ¢ i w O z° o li J G in SPDC FUND • Bicentennial Park Phase 2 Awaiting decision on field configuration. SRA is performing site investigation and $8,597,000 $1,234,000 07/01/14 07/01/11 07/01/14 pre -design. Held SPIN meeting on playground concept, and received favorable feedback from attendees. • North Park Building is 85 % complete. Awaiting special order doors. Field sod has been $7,183,931 $7,159,000 06/30/12 07/14/09 04/01/12 installed. Landscaping being installed. Perimieter wall and fence is 75 % complete. Playground equipment has been set. Pouring concrete for plaza. • On Track ■ Attention Needed ► Project Jeopardy ✓ Substantially Complete 5B-1 Southlake Community Services Project Status Update Manager: Kao Report Date: 02/02/12 CITY 01 SOUTHLAKE 0 . - - Bicentennial Park Phase 2 Scope/Objective: Baseball fields, park maintenance facility, new playground, park restroom, boulevard connection to White Chapel, parking, utilities, drainage, landscaping, and pathways Account Code: TBD Start Date: 07/01/11 Total Project Budget: $8,597,000 Plan Completion Date: 07/01/14 Total Project Commitments: $1,234,000 100% 80% d a E 60% 40% co) 0 20% 0 2% 0% 0% 0% 0% Design Bidding Approvals Construction Phase Total Spending Risks SCOpe UpdateProject Trend Status FielDOWN-- menTBD. Received favorable comments on new playground CS Dir to discuss project scope related to ballfields with — concept presented at 01/23/12 SPIN meeting. City Council at an upcoming meeting. Schedule — SRA completing pre -design work - geotech, research, concepts. Cost — No issues at this time Resources No issues at this time Te No issues at this time As Planned Area of Concern Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x 5B-2 Southlake Community Services Project Status Update Manager: Kao Report Date: 02/02/12 CITY OF SOUTHLAKE 19 19 . - lowmallorth Park Multi -use Fields Scope/Objective: Install three lighted multi -use fields with concession building, restroom, playground, maintenance shop, a Account Code: 202599-598801 -P001 1 Start Date: 07/14/091 Total Project Budget: $7,183,931 Plan Completion Date: 04/01/121 Total Project Commitments: $7,159,000 100% o 0 0 80% 83% 80% 60% a E 40% 0 0 20% 0% Design Bidding Approvals Construction Phase Total Spending Installing specimen texas red oak tree at gathering circle. RPGA and Lee Lee Lewis will coordinate construction with Dean SCOp — Lewis are proceeding with DPS parking installation. Construction. Building is 85% complete. Awaiting special order doors. Field sod has been installed. Landscaping being installed. Perimieter wall and fence is Schedule — 75% complete. Playground equipment has been set. Pouring concrete for plaza. Cost — No issues at this time. Resources — No issues at this time. T _ No issues at this time. As Planned Area of Concern Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x 5B-3