2011-06-13 Parks Board PacketCITY OF
SOUTHLAK
MEMORANDUM
June 7, 2011
TO: Parks and Recreation Board Members
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting — Monday, June 13, 2011 at 6:00 p.m.
Please note the Parks Board meeting will be held at 6:00 p.m. in Town Hall —
Council Chambers. A light meal will be available prior to the meeting.
Please let staff know if you will not be able to attend this meeting
(Icarnenter(a-),ci.southlake. tx. us or 817. 748.8184). Thank you.
1. Aaenda Item No. 2. Administrative Comments:
A. Construction Management Report — The Community Services
Department Construction Management Report is included in your
packet. Please contact Director Tribble if you have any questions
regarding the report.
B. Leases with US Army Corps of Engineers (COE) — City Council will
consider two lease agreements for additional Corps property
adjacent to Southlake at an upcoming City Council meeting in June
or August. The City's current 25-year lease with the COE for 218
acres with an expiration date of 2023 will be replaced with a new
lease that will include the original 218 acres and add an additional
230 acres. The new lease is for 25 years, August 1, 2011- July 31,
2036. The City will also enter into a new 25-year lease agreement,
beginning August 1, 2011, with the COE for 129.7 acres of land
designated as Wildlife Management Area. A map of the properties
contained in the leases is included in this packet for your reference.
C. Sponsorship Program Update — Director Tribble will present an
update at the meeting.
2. Aaenda Item No. 3A. Consent: ADDrove minutes from the ioint Southlake
Parks Development Corporation/Parks and Recreation Board/2030 Parks,
Recreation and Open Space Committee meeting held May 9, 2011 at 5:30
p.m. Please make any corrections to the minutes a part of the motion
during consideration of each of the individual minutes.
3. Agenda Item No. 3B. Consent: Approve minutes from the regular Parks
and Recreation Board meeting held May 9, 2011 at 7:30 p.m.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date —June 13, 2011
Page 2 of 3
4. Agenda Item No. 3C. Consent: Absence of Parks and Recreation Board
Members — The Parks Board will consider the absence of Randy
Williamson from the joint SPDC/Parks Board/2030 Committee meeting
held May 9, 2011 at 5:30 p.m. and the regular Parks and Recreation
Board meeting held May 9, 2011 at 7:30 p.m. A copy of the Attendance
Report is in your packet.
5. Agenda Item No. 4. PUBLIC FORUM: This is the public's opportunity to
address the Board about non -agenda items. During this proceeding it is
important that the Board not deliberate (discuss among yourselves) or
take action on any item brought up at this time. The Boards' options during
this topic are 1) to listen, 2) ask questions and respond to the presenter
only, 3) request staff to look into the issue and report back to the Board
and/or 4) request that the Chair put the item on a future agenda for the
Board to discuss or consider.
6. Agenda Item No. 5A. Consider: Recommendation on professional services
contract with Schrickel, Rollins and Associates, Inc., for the design and
engineering of Bicentennial Park Phase II. The City Council prioritized
Bicentennial Park Phase II as the No. 2 Priority in the FY 2011 SPDC CIP
and approved $1,831,000 in the FY 2011 SPDC CIP Capital Budget for
the project to begin design. Schrickel, Rollins and Associates, Inc. (SRA)
has performed well in the development of Bicentennial Park Phase 1, as
well as North Park, and is intimately familiar with the scope of the project.
Therefore, it is staff's recommendation that the City enter into a
professional services contract with SRA to perform the engineering and
design of Bicentennial Park Phase II.
The City Council has cancelled its July meetings, so staff has accelerated
development of this contract, so that the SPDC and City Council may
consider the contract at their June 21, 2011 meetings. As a result, the
terms of the contract have not been finalized at the writing of this memo,
and will be presented at the meeting for the Board's consideration. Please
contact Director Tribble with any questions prior to the meeting.
OTHER ITEMS OF INTEREST
7. City Council Action — The following park -related action items were
considered by City Council at the May 10, 2011, May 17, 2011 and June
7, 2011 meetings:
• Approved contract with Millican Well Service for the drilling and
installation of a water well at Bob Jones Park in the amount of
$99,230.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date —June 13, 2011
Page 3 of 3
Approved Ordinance No. 1002, 1St Reading, Bob Jones Nature
Center and Preserve Master Plan, a component of the Southlake
2030 Parks, Recreation and Open Space Plan. (2" d Reading and
Public Hearing to be held June 21, 2011)
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
1400 Main Street, Suite 210, Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@_j
Candice Sanders, Assistant to the Director, 817-748-8311; (csanders@_j
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@_j
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (Iarpenter@_j
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
Monday, June 13, 2011
6:00 p.m.
LOCATION: Southlake Town Hall — Council Chambers
1400 Main Street
Southlake, Texas
REGULAR SESSION:
1. Call to order
REPORTS/CONSENT AGENDA:
2. Administrative Comments:
A. Construction Management Report
B. Leases with US Army Corp of Engineers (USAGE)
C. Sponsorship Program
3. Consent:
A. Approve minutes from the joint Southlake Parks Development
Corporation/Parks and Recreation Board/2030 Parks, Recreation and
Open Space Committee meeting held May 9, 2011 at 5:30 p.m.
B. Approve minutes from the regular Parks and Recreation Board meeting
held May 9, 2011 at 7:30 p.m.
C. Absence of Parks and Recreation Board members
REGULAR AGENDA:
4. Public Forum
5. Consider:
A. Recommendation on professional services contract with Schrickel,
Rollins and Associates, Inc., for the design and engineering of
Bicentennial Park Phase II
6. Discussion: No items this agenda
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date —June 13, 2011
Page 2 of 2
7. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on June 10 2011 by 6:00 p.m. pursuant to Chapter 551 of the Texas
Government Code.
•U)-
•
i
Alicia Richardson, TRMC =';�
City Secretary ••,,,,,rr+i;; •*•*�,.-
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to
assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
TM77
Monthly Construction Report
Southlake Community Services
June 2011
v
N
�i
N
ci
N
N
N
N
N
H
Target
Actual
Planned o
�_
�_
N
N
m
Project
Complete
Start
Complete 6c
r
_
a
r
c
a
y
Project Title
Brief Status Update
Budget
Commitments
Date
Date
Date o
Li
2
¢
in
O
o
•
Bicentennial Park
Completed FM1709 Entrance. Final Acceptance of park anticipated June 9. Clean
$11,756,538
$11,637,475
01/31/10
01/01/08
07/01/11
up and minor corrections ongoing. Street lights will not be completed until August
due to manufacturing delays.
•
North Park
Ground water drainage has been installed. Grading has begun again. Sewer and
$7,183,931
$7,118,000
06/30/12
07/14/09
04/01/12
water utilities have been installed. Storm water drainage utilities being installed.
Half of trail along Dove complete. NE section of trail installed.
•
Noble Oaks Improvements
Complete. Tree plaque will be installed in June.
$52,000
$51,791
02/01/11
07/01/10
06/01/11
•
Koalaty Park Improvements
Monument sign being installed.
$100,000
$58,278
06/01/11
12/31/10
08/01/11
•
Trail Restoration Bob Jones Park
Project has be re -bid.
$72,000
$25,000
08/31/10
01/22/10
10/01/11
• On Track
■ Attention Needed
Project Jeopardy
® Substantially Complete
2A - 1
Southlake Community Services Project Status Update
Manager: Kao
Report Date: 06/09/11
SOUTHLAKE
13
-
Bicentennial Park Phase 1
Objective:
7Account
4 plex baseball fields with concession, 6 tennis courts, detention pond, streets, parkin , landscapin , and paths
Code:
202599-598804-P0014
Start Date:
01/01/08
Total Project Budget:
$11,756,538
Plan Completion Date:
07/01/111
Total Project Commitments:
$11,637,475
a
a
E
cj
0
100%
80%
60%
40%
20%
0%
0 0 0 0
Design Bidding Approvals Construction Phase Total Spending
_
No issues at this time
Schedule —
Completed FM1709 Entrance. Final Acceptance of park anticipated June
9. Clean-up and minor corrections ongoing. Street lights will not be
completed until August due to light pole manufacturing delays.
Grand Opening planned for September.
Cost
—
No issues at this time
Resources
—
No issues at this time
T
_
No issues at this time
As Planned
Area of Concern Critical Issue
Improving ♦ No change — Worsening ♦ Prj. Jeopardy x
2A-2
Southlake Community Services Project Status Update
Manager: Kao
Report Date: 06/09/11
SOUTHLAKE
13
- - -
North Park Multi -use Fields
Scope/Objective:
Install three lighted multi -use fields with concession building, restroom, playground, maintenance shop, and pathways
Account Code:
202599-598801 -P001 1
Start Date:
07/14/09
Total Project Budget:
$7,183,931
Plan Completion Date:
04/01/12
Total Project Commitments:
$7,118,000
100%
80%
a�
a 60%
E
0 40%
20%
o 0 0
0 16%
0%
Design Bidding Approvals Construction Phase Total Spending
co f—
Schedule ♦
Delayed 3 weeks due to groundwater problems and rain. Earthwork has
resumed. Storm water drainage structures are being installed.
Cost
—
No issues at this time.
Resources
—
No issues at this time.
T
—
No issues at this time.
As Planned
Area of Concern Critical Issue
Improving ♦ No change — Worsening ♦ Prj. Jeopardy x
2A-3
Southlake Community Services Project Status Update
Manager: Kao
Report Date: 06/09/11
SOUTHLAKE
13
- - -
Noble Oaks Improvements
Scope/Objective: a/Objective:
Install monument, trail, and drinkingfountain
Account Code:
NA
Start Date:
07/01/10
Total Project Budget:
$52,000
Plan Completion Date:
06/01/11
Total Project Commitments:
$51,791
100% ° o 0 01 nno/-
80%
a
a 60%
E
40%
V
0
20%
0%
Design Bidding Approvals Construction Phase Total Spending
SCO e —
No issues at this time.
Schedule
_
Landscape installed. Planter bed borders around columns completed.
Installing tree plaque and repairing turf.
Cost
—
No issues at this time.
Resources
—
No issues at this time.
Technical
—
No issues at this time.
As Planned
Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x
2A-4
Southlake Community Services Project Status Update
Manager: Kao
Report Date: 06/09/11
SOUTHLAKE
13
- - Koalaty Improvements
7Account
Scope/Objective: a/Objective: Install park monument, landscaping, and irrigation.
Replace backstops
Code: NA
Start Date: 12/31/101
Total Project Budget:
$100,000
Plan Completion Date: 08/01/111
Total Project Commitments:
$58,278
m
°1
E
0
e
100%
80%
60%
40%
20%
. 0
0
42% 43%
0%
Design Bidding
Approvals Construction Phase Total Spending
- -
Scope —
...
Schedule
Contractor has began construction of monument sign.
Landscape to be completed following construction of
monument sign.
Cost
— No issues at this time.
Resources
— No issues at this time.
FP
Technical
— No issues at this time.
As Planned
Critical Issue Improving ♦ No change — Worsening ♦ Prj. Jeopardy x
2A - 5
Southlake Community Services Project Status Update
Manager: Kao
Report Date: 06/09/11
SOUTHLAKE
13
-
Trail Restoration
a/Objective:
7S7Account
Repair horse and hikin trail at Bob Jones
Code:
NA
Start Date:
01/22/101
Total Project Budget:
$72,000
Plan Completion Date:
10/01/111
Total Project Commitments:
$25,000
100%
80%
m
a 60%
�j 40%
0
20%
°
o
0 0
0%
Design Bidding Approvals Construction Phase Total Spending
- -
Scope —
...
No issues at this time.
le —
Re -bid construction.
—
11:
Have not received reimbursement from Texas Parks & Wildlife for work
already completed. Cost has increased $7000 since last year.
Reviewing available funding with management.
es
No issues at this time.
No issues at this time.
4s Planned
Area of Concern Critical Issue
Improving ♦ No change — Worsening ♦ Prj. Jeopardy x
2A-6
LEASE #1
RED = Existing 218 acres lease area
GREEN = Additional 230 acres to be
added to Amended Lease
_am W- i -;
rommw.6 f ;Y' LAKE GRAPrVa4
is ...• .1',�.�+`.-.-, �::brr_:r.::�••�; �..`..5:. `` ':
its
Mum
n r5' � ;?�i: ry :. r�,.:''rr *:�r'.� tic. .... �'`. •' _..` ..:a', � 5� �
• i � : i^c?!�tt'1fIN.- ice'%�.":''ti:'-�'.'''- jS. r�yy `r i
�.` F � KZ•AlAgcl -
rw U �' !yam � � �~ � - • r , }
rErpS '3 1Orip •1 '0 '�`.. ' O
ME GRAPEvNE
_° I,:�-'t`;_•, �Y':::-'� �' riESOEf�rnf,�
r
'G4
z -jr
La
01
BOB KC) H 5 PAM
SOUTHIAY?. TEXAS
APPROvE[)NOVEMOER'!9, 1996 �5,1•:1:;'.' `-d®I�u°rcra?71L
EXHIBIT D 213 1
Wi id f ife
Walnut Grave
Approx.129.7Acreas of Wildlife Management Acres as sho+nn
T r
C +P
Ai
LEASE #2
HASH -MARK = 129.7 acres designated
Wildlife Bement
6MAQRW=@5Mrea to be added in
F7 Recreation Areas
fWildlife Management Areas
1,700
Feet
Created 6y. P Thomas
Date: ON 11
2B-2
CITY OF
SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION, PARKS AND RECREATION
BOARD AND SOUTHLAKE 2030 PARKS, RECREATION AND OPEN SPACE COMMITTEE
MEETING: MAY 9, 2011
LOCATION: Bob Jones Nature Center
355 E. Bob Jones Road
Southlake, Texas
Southlake Parks Development Corporation Board of Directors present: President Carolyn
Morris, Vice -President Pamela A. Muller, Secretary Al Zito, and Board Member Sherry Berman
(arrived at 5:55 p.m.), John Slocum, and Jeff Wang
Southlake Parks Development Corporation Board of Directors absent: Board Member
Deborah Frazier
Parks and Recreation Board Members present: Chairman John Slocum, Vice -Chairman
Tina Wasserman, Secretary Julie Landesberg, and Board Members Margaret Adams, Sherry
Berman (arrived at 5:55 p.m.), Elaine Cox, Gregg Formella, and Kevin Smith
Parks and Recreation Board Members absent: Board Member Randy Willliamson
Southlake 2030 Parks, Recreation and Open Space Committee Members present:
Carolyn Morris, Margaret Adams, Sherry Berman (arrived at 5:55 p.m.), Elaine Cox, Gregg
Formella, Julie Landesberg, John Slocum, and Kevin Smith, Tina Wasserman
Southlake 2030 Parks, Recreation and Open Space Committee Members absent: Ex -
Off icio Member John Terrell and Committee Member Randy Williamson
Staff present: Deputy Director of Community Services Kari Happold, Deputy Director of
Community Services Kerry McGeath, Assistant to the Director Candice Sanders, Planner II
Clayton Comstock and Deputy City Secretary Tara Brooks.
Agenda Item No. 1. Call to order. President Morris called the meeting of the Southlake
Parks Development Corporation to order at 5:52 p.m.
Chairman Slocum called the meeting of the Parks and Recreation Board to order at 5:52 p.m.
Mr. Slocum called the meeting of the Southlake 2030 Parks, Recreation and Open Space
Committee to order at 5:53 p.m.
Agenda Item No. 2. Administrative Comments. There were no administrative comments.
Joint Southlake Parks Development Corporation and Parks and Recreation Board
And Southlake 2030 Parks, Recreation and Open Space Committee Meeting Minutes
May 9, 2011
Page 1 of 2
3A - 1
Agenda Item 3. Public Forum. No one spoke during the public hearing.
Item 4A. Recommend approval and adoption of Bob Jones Nature Center and Preserve
Master Plan. President Morris introduced this item. Deputy Director Happold gave an
introduction and presented Mike Fraze and Andrew Duggan with Studio Outside. Mr. Fraze
presented the Master Plan to the Boards and Committee.
After his presentation, Mr. Fraze and Mr. Duggan answered questions.
Deputy Director Happold, Deputy Director McGeath and Planner II Comstock also answered
questions.
Emily Galpin with the Bob Jones Nature Center answered questions.
Motion was made for the Parks and Recreation Board to recommend approval and adoption of
Bob Jones Nature Center and Preserve Master Plan.
Motion: Wasserman
Second: Smith
Ayes: Adams, Berman, Cox, Formella, Landesberg, Slocum, Smith, Wasserman
Nays: None
Approved: 8-0
Motion was made for the Southlake Parks Development Corporation to recommend approval
and adoption of Bob Jones Nature Center and Preserve Master Plan.
Motion: Muller
Second: Slocum
Ayes: Berman, Morris, Muller, Slocum, Wang, Zito
Nays: None
Approved: 6-0
Chairman Slocum and President Morris adjourned the meeting 6:56 p.m.
John Slocum
Chairman
Carolyn Morris
ATTEST: President
Tara Brooks
Deputy City Secretary
Joint Southlake Parks Development Corporation and Parks and Recreation Board
And Southlake 2030 Parks, Recreation and Open Space Committee Meeting Minutes
May 9, 2011
Page 2 of 2
3A-2
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: MAY 9, 2011
LOCATION: Bob Jones Nature Center
355 E. Bob Jones Road
Southlake, Texas
TIME: 7:30 p.m.
Parks and Recreation Board Members present: Chairman John Slocum, Vice -Chairman
Tina Wasserman, Secretary Julie Landesberg, and Board Members Margaret Adams, Sherry
Berman (arrived at 5:55 p.m.), Elaine Cox, Gregg Formella, and Kevin Smith
Parks and Recreation Board Members absent: Board Member Randy Williamson
Staff present: Deputy Director of Community Services Kari Happold, Deputy Director of
Community Services Kerry McGeath and Assistant to the Director Candice Sanders
Agenda Item No. 1. Call to order. Chairman Slocum called the meeting of the Parks and
Recreation Board to order at 7:20 p.m.
REPORTS/CONSENT AGENDA:
enda Item No. 2. Administrative Comments.
A. Construction Management Report — The May Construction Management Report
was distributed in the meeting packet. Staff responded to questions.
B. Sponsorship Program Update — A presentation of the Sponsorship Program is
tentatively scheduled for the June 28, 2011 Council Retreat; however, it is
subject to change until the Retreat agenda is finalized.
Agenda Item No. 3A. Consent: Approve minutes from the regular Parks and Recreation
Board meeting held April 11, 2011 — There were no corrections to the minutes.
Agenda Item No. 3113. Consent: Absence of Parks and Recreation Board members — The
Parks Board considered the absence of Gregg Formella from the regular Parks Board meeting
held April 11, 2011. A copy of the Attendance Report was included in the packet.
The Parks and Recreation Board unanimously approved the Consent Agenda items (minutes
and board absence) as presented.
Motion: None
Second: None
Ayes: Adams, Berman, Cox, Formella, Landesberg, Slocum, Smith, Wasserman
Nays: None
Approved: 8-0
Unofficial Parks and Recreation Board Minutes from May 9, 2011 Meeting
Page 1 of 2
3B-1
Agenda Item No. 4. Public Forum. No one spoke during the public hearing.
Agenda Items No. 5. Consider and No. 6. Discussion. There were no items on this agenda.
Non -Agenda Items — Parks Board discussed the following topics not listed on the May 9,
2011 meeting agenda:
Safety Town — The Board discussed funding and location issues.
Miracle Field — The Board wants to move forward with the field during Phase 11 construction
improvements in Bicentennial Park and present request to City Council at their June 7, 2011
meeting.
Tennis Center — The current tennis center management contract will expire in 2012. Requests
for Proposals will be let and a new contract will be developed.
Trail Signs — Construction Manager Peter Kao is working with Boy Scouts for trail signs.
Board Terms — Parks Board member Kevin Smith's term will expire in May 2011; he does not
intend to seek reappointment.
Chairman Slocum adjourned the meeting 9:13 p.m.
John Slocum
Chairman, Parks & Recreation Board
Chris Tribble
Director, Community Services Dept.
Unofficial Parks and Recreation Board Minutes from May 9, 2011 Meeting
Page 2 of 2
3B-2
CITY OF
SOUTHLAK
MEMORANDUM
June 7, 2011
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing
Agenda Item
Action Requested: Park Board consideration of the absence of Park Board
member Randy Williamson from the May 9, 2011 joint
SPDC/Parks Board/2030 Committee meeting at 5:30 p.m.
and the regular Parks Board meeting at 7:30 p.m.
Background
Information: The "Absence Policy for Parks and Recreation Board"
adopted July 12, 2004 provides a mechanism for
consideration of absences of Board members from regular or
special Park Board meetings. This item is listed as a
standing item on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: Park Board approved the Absence Policy at the July 12,
2004 meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Attendance Log
Staff
Recommendation: Park Board consideration of the absence of Randy
Williamson from the May 9, 2011 joint SPDC/Parks
Board/2030 Committee meeting at 5:30 p.m. and the regular
Parks Board meeting at 7:30 p.m.
3C- i
2011 Parks and Recreation Board Meetings Attendance Log
Meeting Dates:
1/10
2/15
2/15
3/21
4/11
5/09
6/13
7/11
8/08
9/12
10/10
11/14
12/12
Members:
Elaine Cox
Julie Landesberg
John Slocum
Margaret Adams
Sherry Berman
Kevin Smith
Tina Wasserman
Randy Williamson
Gregg Formella
P
P
P
P
P
P
P
A
A
P
P
P
P
P
P
P
P
P
P
P
P
A
P
P
P
P
P
P
P
P
A
P
P
A
P
P
P
P
P
P
P
P
P
P
P
A
P
A
P
P
P
P
A
P
Notes:
P = Present
A = Absent
\ = Not Active
X = Cancelled
AP = Appointed
* = Term Expired
R = Resigned
Note: The 4/11/11 regular Parks Board meeting was
preceded by a joint Council/SPDC/Parks Board Work
Session. The 5/9/11 regular Parks Board meeting
was preceded by a joint SPDC/Parks Board/2030
Committee meeting.
3C- 2
CITY OF
SOUTHLAKI
MEMORANDUM
June 7, 2011
To: Parks and Recreation Board
From: Chris Tribble, Director of Community Services
Subject: Recommendation on Professional Services Contract with Schrickel,
Rollins and Associates, Inc., for the design and engineering of
Bicentennial Park, Phase II
Action
Requested: Parks Board recommendation on a professional services contract with
Schrickel, Rollins and Associates, Inc., (SRA) for the engineering and
design of Phase II of Bicentennial Park.
Background
Information: The City Council prioritized Bicentennial Park Phase II as the No. 2
Priority in the FY 2011 SPDC CIP. Funding in the amount of
$1,831,000 is approved in the FY 2011 SPDC CIP Capital Budget to
begin design on the project.
As you recall, SRA has performed well in the development of
Bicentennial Park Phase I, as well as North Park, and is intimately
familiar with the scope of the project. If approved, Terry Cheek,
President of SRA will serve as the lead on this project for the
consultant.
The general scope of Basic Professional Services includes:
■ providing professional consultation and advice
■ furnishing customary engineering, architectural and landscape
architectural services incidental thereto
■ preparation and development of construction plans and
specifications
■ surveying
■ geotechnical assessments
■ seeking necessary governmental approvals
■ assisting in bidding and negotiations
■ construction observation and administration services
■ Architect's presentations at all requested meetings with the City
including, but not limited to, City Council, SPDC, Planning and
Zoning, and Parks Board
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5A - 1
Parks and Recreation Board
Meeting Date —June 13, 2011
Page 2 of 3
With over fifty years experience in planning, landscape design, and
engineering services, SRA is recommended to perform the desired
work based on their knowledge of park and ball field design and work
on the previously approved Bicentennial Park Phase I and North Park
projects. SRA is a full service firm with a solid reputation. They have
designed and provided professional services on numerous high level
park facilities in the area including, Texas Star in Euless, Wagon
Wheel Park in Coppell, Hurst Community Park, C.P. Waggoner Park
in Grand Prairie, Roger Williams Ballpark (Weatherford College), and
the TCU baseball facility. Their current staffing and schedules are
favorable and should allow for the completion of the work in a timely
fashion.
Based on their solid reputation, and proven experience it is staff's
recommendation that the City enter into a professional services
contract with SRA to perform the engineering and design of
Bicentennial Park Phase II.
The City Council has cancelled its July meetings, so staff has
accelerated development of this contract, so that the SPDC and City
Council may consider the contract at their June 21, 2011 meetings.
As a result, the terms of the contract have not been finalized at the
writing of this memo, and will be presented at the meeting for the
Board's consideration. Please contact Director Tribble with any
questions prior to the meeting.
Financial
Considerations: Funding for this project in the amount of $1,831,000 was approved in
the FY 2011 SPDC CIP to begin design. The proposed engineering
and design fees will be presented at the meeting for the Boards review
and consideration.
Strategic Link: This item is linked to the City's Strategy Map related to the focus area
of Quality Development and meets the corporate objective to Provide
Attractive and Unique Spaces for Enjoyment of Personal Interests.
Citizen Input/
Board Review: Both Parks Board and SPDC recommended Bicentennial Park Phase
II as the #2 priority in the FY 2011 SPDC CIP, and recommended
approval of the FY 2011 SPDC CIP and FY 2011 Capital Budget in
August 2010 as part of the FY 2011 budget process.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5A-2
5A-2
Parks and Recreation Board
Meeting Date —June 13, 2011
Page 3 of 3
City Council made Bicentennial Park Phase II the #2 priority in the FY
2011 SPDC CIP, and approved the FY 2011 SPDC CIP and FY 2011
Capital Budget when they adopted the City's FY 2011 Budget in
September 2010.
Parks and Recreation Board review and recommendation at the June
13, 2011 meeting
SPDC review and recommendation at a special SPDC meeting to be
held June 21, 2011
City Council consideration at the June 21, 2011 meeting
Legal Review: The proposed contract with SRA for professional services relating to
Bicentennial Park will be reviewed by the City Attorney.
Alternatives: 1) Recommend approval of the proposed contract as presented
2) Recommend approval with modifications to the proposed contract;
3) Recommend denial of the proposed contract.
Supporting
Documents: None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5A-3
5A-3