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2025-05-27 SLAC PacketCITY OF SOUTHLAKE MEMORANDUM May 23, 2025 TO: Southlake Arts Council FROM: Milenka Lopez, Business Manager SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on Tuesday, May 27, 2025, at 6:00 PM The meeting will be held on Tuesday, May 27, 2025, at the Champions Club Hall of Fame 2 Room. If you are not able to attend this meeting, please notify staff at 817.748.8963 or mlopez ci. southlake. tx. us Regular Agenda: 1. Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Consent A. ADDrove the minutes from the Abril 22. 2025. Southlake Arts Council meeting - Please make any corrections to the minutes part of the motion for consideration. 3. Agenda Item No. 3. Public Forum This is the public's opportunity to address the Arts Council about non -agenda items. During this proceeding, the Arts Council will not discuss or act on any item presented. Southlake Arts Council respectfully asks anyone speaking during the Public Forum to limit remarks to three minutes or less. 4. Agenda Item No. 4. Discussion A. Southlake Presents Review - The purpose of this item is for the Southlake Arts Council to discuss a review of the recently held Southlake Presents Art Reception. No packet document. B. Public Works Municipal Service Center Call to Artist Review- The purpose of this item is for the Southlake Arts Council to discuss the Public Works Municipal Service Center Call to Artist draft and provide feedback. The draft is included in your packet. Southlake Arts Council Meeting Date - May 27, 2025 C. Fall Exhibit Artist Selection- The purpose of this item is to begin discussions on the Fall Exhibit Artist selection process. No packet documents. D. Public Art Program Updates- The purpose of this item is for the Southlake Arts Council to discuss any Public Art Program Updates. No packet documents. E. APEX Updates- The purpose of this item is for the Southlake Arts Council to discuss any APEX updates. No packet documents. 5. Agenda Item No. 5. Adjournment We appreciate your commitment and service to the City. Liaison Contact Information: Milenka Lopez Business Manager STAFF CONTACT INFORMATION: Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Milenka Lopez, Business Manager, mlopez ci.southlake.tx.us Vicky Schiber, Community Relations Manager, vschiber(a-).ci.south lake.tx.us Taygan McBurney, Administrative Assistant, tmcburney(c)_ci.south lake.tx.us CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL Tuesday, May 27, 2025 LOCATION: The Marq Southlake Champions Club- Hall of Fame 2 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. Regular Agenda: 1. Call to Order 2. Consent A. Approve the minutes from the April 22, 2025, Southlake Arts Council meeting 3. Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During this proceeding, Southlake Arts Council will not discuss, consider, or act on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 4. Discussion A. Southlake Presents Review B. Public Works Municipal Service Center Call to Artist Review C. Fall Exhibit Artist Selection Discussion D. Public Art Program Update E. APEX Updates 5. Adjournment A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, S ke, Texas, on Frid� y,�,lltp 23, 2025, by &00 P.M. pursuant to Chapter 551 of the Texas Government kF��,� Amy Sh ey, City Secretary C( If you plan to attenkthi§.publliicmeeting,�nd have a disability that requires special needs, please advise the City Secretary 48 hours ih,��d;er1* *, 8 `` �48.8016 reasonable accommodations will be made to assist you. City of ,Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 2A ICITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING MINUTES: APRIL 22, 2025 LOCATION: The Marq Southlake Champions Club — Hall of Fame Room 2 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Secretary Julie Doyle, and Southlake Arts Council members Alison Viktorin, Susan Steinbrecher, Tim Sabo, Terri Messing, and Milan Georgia (Alt 1) SOUTHLAKE ARTS COUNCIL ABSENT: Vice Chair Leslie Walker STAFF PRESENT: Community Services Business Manager Milenka Lopez and Public Works Interim Director Lauren LaNeave. CITY COUNCIL MEMBER PRESENT: NA REGULAR SESSION 1. CALL TO ORDER Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:00 P.M. 2. CONSENT AGENDA 2A. APPROVAL OF THE MINUTES FROM THE MARCH 25, 2025, SOUTHLAKE ARTS COUNCIL MEETING Chair Tamara McMillan presented item 2A, approval of the minutes from the March 25, 2025, Southlake Arts Council meeting. APPROVED A motion was made to approve the minutes from the March 25, 2025, Southlake Arts Council meeting as presented. Motion: Doyle Second: Viktorin Ayes: Sabo, Doyle, Messing, Viktorin, Steinbrecher, McMillan, Alt. Georgia City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the April 22, 2025 Southlake Arts Council Meeting Page 2 of 3 Nays: None Abstain: None Vote: 7-0 Motion passed. 3. PUBLIC FORUM Chair McMillan opened the Public Forum at 6:01 P.M. There being no one to speak, the Public Forum was closed at 6:01 P.M. 4. DISCUSSION 4A. DPS WEST DEDICATION CEREMONY RECAP Community Services Business Manager Milenka Lopez presented Item 4A, providing a recap of the DPS West Dedication Ceremony. Members of the Southlake Arts Council shared their reflections on the event. Milenka Lopez was available to answer any questions. Direction to Staff: The Southlake Arts Council requested staff to double-check that the installed lighting properly illuminates the art piece at night. 4B. SOUTHLAKE PRESENTS PREPARATION Southlake Arts Council Chair Tamara McMillan presented Item 413 and shared that the art installation is scheduled for May 2, 2025, at 9:30 AM. Community Services Business Manager Milenka Lopez was available to answer questions. Direction to Staff: NA 4C. PUBLIC WORKS MUNICIPAL SERVICE CENTER DISCUSSION Community Services Business Manager Milenka Lopez and Public Works Interim Director Lauren LaNeave presented Item 4C. The Southlake Arts Council discussed the public art options for the Public Works Municipal Service Center and instructed staff to begin on the Call to Artist. Direction to Staff: Southlake Arts Council Chair Tamara McMillan directed staff to bring the initial Call to Artist draft to the next meeting. 4D. PUBLIC ARTS UPDATE Community Services Business Manager Milenka Lopez provided an update on the Public Art Program and was available to answer questions. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the April 22, 2025 Southlake Arts Council Meeting Page 3of3 Direction to Staff: NA 4E. APEX UPDATES Arts Council member and APEX member Terri Messing gave an update on upcoming APEX events and was available to answer questions. Direction to Staff: NA 5. ADJOURNMENT Southlake Arts Council Chair McMillan adjourned the meeting at 6:36 P.M. Attest: Tamara McMillan, Chair Community Services Department City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2025 SLAC Attendance 2025 Southlake Arts Council Attendance Report Place Name 1/28/25 2/25/25 3/25/25 4/22/25 5/27/25 6/24/25 7/29/25 8/26/25 9/23/25 10/28/25 11/25/25 12/23/25 Attendance Rate nDateV aTerri Messing Meeting Attendance Rate (includes substitutions) 88% 88% 100% 88% 1 In attendance Total Hrs Per Month 1.3 0.76 0.83 0.6 x Not in attendance, no substitute 1 Substitute in attendance • Vacant position _ Meeting Canceled 1 Meeting Canceled due to no quorum Chance in Representative MSC Call to Artist Draft 19 CITY OF SOUTHLAKE TEXAS ART COMMISSION CITY OF SOUTHLAKE, TEXAS PUBLIC ART PROJECT OPPORTUNITY PUBLIC ART FOR THE MUNICIPAL SERVICE CENTER ON 1605 BRUMLOW AVENUE, SDUTHLAKE, TX ------------------------------------------------------------------------------------------------------------------------------ The City of Southlake, Texas, through the Southlake Arts Council, seeks to commission an artist to create public art for the soon -to -be -constructed Municipal Service Center on 1605 Brumlow Avenue, Southlake, TX 76092. The application deadline is August 1, 2025. Artists must submit their application via email to mlopez@ci.southlake.tx.us. Complete information on how to apply is listed below. PUBLIC ART PROJECT DESCRIPTION The City of Southlake is a premier community in the Dallas/Fort Worth Metroplex. Southlake is known for its high -quality school system, youth athletics, and destination dining and retail. Exceptional neighborhoods are prevalent, and much of Southlake's small-town charm has been preserved through careful planning. The mission of the public art program is to create a better visual environment for Southlake residents and visitors. The City of Southlake seeks to commission new artworks for visually prominent locations in the community. The Municipal Service Center is located on the south side of Southlake (location map available on page 6). This new facility will host the City's Public Works Department (Water, Wastewater, Streets & Drainage, Traffic, and Environmental Services), as well as host Facilities Services, Utility Billing, and a Fire Department Safety Training Tower. The Public Art Master Plan establishes the following goals for the artwork: Promote unique community character by emphasizing urban design detail Encourage features and amenities that create a unique sense of place Emphasize creativity in the design of all development City of Southlake Call to Artists: Municipal Service Center 2 • Improve the appearance of entryways into the City • Incorporate public art into the proposed public works operation center The Southlake Arts Council seeks an artist to provide artwork for the Municipal Service Center. Renderings of the facility have been provided on page 4. The artwork should: Reflect the value of the services provided by the building; Compliment the architecture and design of the building; Be of the highest quality; Create interest for the community; Enrich the quality of life and visual environment for all residents and visitors of the city; Reflect the mission and values of the City of Southlake; Convey the integrity of Public Service professionals; and Be appropriate to the identified location, durable and low maintenance. The artwork will be placed directly on the front wall of the building and has a total area of 280 square feet, and the maximum possible weight of 1400 pounds. The Arts Council is not interested in seeing any proposals for a mural. The project budget is approximately $200,000. ESTIMATED PROJECT TIMELINE August 01, 2025 Application Deadline — 5:00 PM August 2025 Application Review/Selection of Artist by Southlake Arts Council September/ October 2025 Notification to Artist October/November 2025 Presentation of Selected Art to City Council for City Council approval November/ December 2025 Execution of the Contract with the Artist The City of Southlake reserves the right to adjust this estimated timeline as necessary. APPLICATION PROCESS Artists must submit the following via email to mlopez@ci.southlake.tx.us. Applications are due August 01, 2025, at 5:00 PM. No late applications will be accepted. ■ Letter of Interest- Applicants must submit a letter of interest indicating the project(s) for which they are applying and an artist statement ■ Resume — Limited to two pages or less, utilizing a font size of 10 or greater (must include name, address, phone, e-mail, and website) City of Southlake Call to Artists: Municipal Service Center 3 ■ Images of Previous Completed Artwork — Must be submitted as a PDF with no more than ten (10) images of completed works. The first slide should include the artist's name and contact information. Each image must include a title. ■ Description of Art Concept/ Proposal for Review — Must be submitted as a PDF to include the title, date, media, size (HxWxD), commission cost/purchase price, and a brief description of the artwork as well as a sketch or digital rendering ■ Budget — Total estimated cost of the piece ARTIST SELECTION PROCESS The Southlake Arts Council will review all applications and select finalists or a singular finalist. Interviews with finalists may be conducted to select one artist to commission the artwork. The criteria for selection include: artistic merit as evidenced by the submitted materials; the applicant's professional qualifications; proven ability to perform well on similar projects; and demonstrated ability to work with government agencies, boards, committees, architects, engineers, and other groups for the successful completion of similar art projects. HELPFUL WEBSITE LINKS City of Southlake: https://www.citVofsouthlake.com/ Southlake Public Art Collection: https://www.experiencesouthlaketexas.com/689/Southlake-Public-Art-Collection Southlake Urban Design Plan: https://www.citVofsouthlake.com/876/Urban-Design FOR ADDITIONAL INFORMATION, PLEASE CONTACT: Milenka Lopez, Business Manager- Community Services (817)748-8963 or mlopez(a_ci.south lake.tx.us City of Southlake Call to Artists: Municipal Service Center 4 MUNICIPAL SERVICE CENTER- ESTIMATED DESIGN PAINTED TILT -UP WALL WITH FORM LINER MASONRY FINISH ACCENT COLOR — METAL WALL COPING PANEL JOINT TYP. BRICK VENEER ON METAL STUD WALL I0 ALUMINUM NUMBERS - METAL CANOPY ALUMINUM STCREF RONT TYP RETAINING WALL CAST$TONE DETAIL METAL WALL COPING 1T ALUMINUM LETTERS PAINTED TILT -UP WALL WITH FORM LINER MASON RY FI NI SN CAST STONE DETAIL PANEL JOINTS TYP. ADMIN. BUILDING ROOF L_ — — — — —27 CAST STONE DETAIL VTILITY 81LL DROP-OFF ROY, RETUNING WALL ADMIN. BLDG. MAIN L WALLS CAN SUPPORT 5 LB/SF AS DESIGNED I 28D SF (5 LB1SF) - 14aD LBS MAX LOAD AS WINDOW A8 DESIGNED. RPGA TO PROVIDE INFO ON MAX LOAD sa-IEouLEo STRUCTURAL ENHANCEMENTS ARE MADE 0OW14SPOUTANO OnP. WEST ELEVATION BOEXPTANSION JOINT FOR TILT -UP WALL. SGALE: 1Ww F V ANY ART THAT 15 MOUNTED TO THE FACADE WILL NEED TO ACCOUNT FOR MOVEMENT ALONG THESE JOINTS METAL WALL COPING ------------ --I mmww swrnwwe uuxrs.LL Nmnce came PI ill • _ �eeM7leeM— m [— METAL W, City of Southlake Call to Artists: Municipal Service Center Art should be limited to the designated 280 square feet within the blue rectangle on page 4. • Please account for movement along the expansion joints • The Arts Council would like the art to be lit. Please include lighting considerations in your design • The stars are a placeholder but can be removed to accommodate the selected art • With the expansion joints, there is the possibility of doing three pieces • Please include any preliminary engineering considerations for your art proposal City of Southlake Call to Artists: Municipal Service Center 6 MUNICIPAL SERVICE CENTER 1605 Brumlow Avenue Southlake, TX 76092