2000-07-10
JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION/PARKS AND
RECREATION MEETING
MINUTES
July 10, 2000
Board Members Present: President Ronnie Kendall; Members: Sherry Berman, Gary Fawks, Rex
Potter, Rick Stacy, Tad Stephens, and Cara White.
Park Board Members Present: Chair Sherry Berman, Mary Georgia, Jim Glover, Chris
Miltenberger, Michael Nelson, Lisa Stokdyk and Cara White.
Staff Present: Director of Community Services Kevin Hugman, Finance Director Sharen Elam,
Administrative Assistant John Eaglen, and Administrative Secretary, Meredith Parrish.
Agenda Item No. 1, Call to order. The meeting was called to order by President Ronnie Kendall at
6:10 p.m.
Agenda Item No. 2, Executive Session.
President Kendall announced that the Board would be going into Executive Session pursuant to the
Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition.
SPDC and Park Board adjourned for Executive Session at 6:00 p.m.
SPDC and Park Board returned to open session at 6:50 p.m.
Agenda Item No. 3. Reconvene.
There was no action necessary as a result of executive session.
Agenda Item No. 4. Public Forum.
There were no comments during public forum.
CONSENT AGENDA.
Agenda Item No. 5A. Capital Projects Budget.
Mayor Stacy requested to discuss trail widths along FM 1709. He questioned if it was necessary t
have eight foot trails on Southlake Boulevard. Mayor Stacy commented that by providing an eight-
foot trail on FM 1709, it will make a large retaining wall necessary, and asked if a six-foot trail might
be more appropriate.
MINUTES FOR SPDC MEETING JULY 10, 2000
Page 1 of 3
Mr. Potter said that the Trail System Master Plan calls for six feet and he was not aware until recently
that it had been changed or there was intention to do eight feet.
Mr. Hugman said the Traffic Management Bond cost assumptions were based on eight foot trails even
though the Trail System Master Plan called for six feet because of the thought that the City might be
able to get some grant funding. Anything less than eight feet would not qualify for grant money. He
said that the COG standards (North Central Texas Council of Governments) recommended trail
widths be 10-12 feet, with a minimum of eight feet.
Ms. Georgia commented that eight-foot trails were decided on FM 1709 because of traffic and safety
issues.
Mayor Stacy expressed concern that eight feet was too much concrete and it would look too wide
along FM 1709. Mr. Potter agreed and said he thought six-foot trails were more appropriate. Ms.
White asked if it was too late to change the trail width since HNTB was working on the design. Mr.
Hugman said that the designs have not gone out for bid yet and if this were something that needs to be
changed, it would be appropriate for City Council to review this and give direction.
Mr. Henry stated that AASHTO guidance and NCTCOG standards are 10 foot for suburban areas and
that trails less than 8 foot could not be signed as a trail.
Sharen Elam, Finance Director reported on the Capital Projects Budget for the 2000-2001 fiscal year.
Ms. Elam stated a major change would be to fund for (3) maintenance workers for Parks. This would
allow some relief in the Parks general fund budget; but could affect the Operating Fund transfer
amount into the Capital Projects budget.
She noted that the general fund will be very tight and that the SPDC budget, which is dependant on
sales tax revenues, does not have excess funding capacity available. The debt already issued is also at
the maximum capacity that the sales tax revenue can support.
General discussion followed on some of the anticipated project costs and if there would be savings.
The Board also discussed funding for land acquisition and funding for the matching grants program.
Agenda Item No. 5B. Approval of materials palette and design for Bob Jones Park components.
Cheatham and Associates made a presentation of the materials palette and design elements for Bob
Jones Park.
The Corporation recommended expanding the pavilion breezeway area. The Corporation also
recommended adding the additional restroom facilities by the baseball fields within the first year.
Mayor Stacy asked when construction would begin. Mr. Polasek said bids would be going out within
the next two months, with construction commencing by November of 2000.
Sherry Berman called for a motion by the Park Board as a recommendation to SPDC.
MINUTES FOR SPDC MEETING JULY 10, 2000
Page 2 of 3
Park Board:
Motion was made to approve the stonework, metal roofing and design components as presented by
Cheatam and Associates.
Motion: White
Second: Georgia
Ayes: Berman, Nelson, Miltenberger, Georgia, Stokdyk, White, Fawks
Nays: none
Approved: 6-0
Mr. Glover was not present for the vote.
SPDC :
President Kendall asked for a motion to approve the Park Board's recommendation.
Motion was made to approve the Park Board's recommendation of the design palette and components
for Bob Jones Park as presented by staff.
Motion: Potter
Second: Berman
Ayes: Kendall, Potter, Stacy, Berman, Stephens, White
Nayes: none
Approved: 6-0
Agenda Item No. 8. Adiournment.
Motion was made and carried to adjourn the joint meeting at 8:45 p.m.
President Ronnie Kendall, SP C
ATTEST:
Chair, S r Berman, Parks Board
to, f
M edith Parrish
Administrative Secretary
Community Services
MINUTES FOR SPDC MEETING JULY 10, 2000
Page 3 of 3