Item 4D - Attachment B - Best Value Award Letter
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Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
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Public Works Administration
1400 Main Street | Suite 320 | Southlake, Texas 76092 | (p) (817) 748-8098
April 15, 2025
Will Mee
McMahon Contracting LP
3019 Roy Orr Blvd.
Grand Prairie, TX 75050
Re: Notice of Award: Continental Blvd. & Union Church Rd. at Davis Blvd (FM 1938)
Intersection Improvements and W Continental Blvd & S Peytonville Ave
Roundabout
Dear McMahon Contracting, LP
Your firm has been determined to meet the best value by the Owner for the contract of the
referenced Project and are scheduled to award at the Tuesday, May 20, 2025 City Council
Meeting. We have conformed the Contract Documents and we are sending the final electronic
contract to you for your execution. To assist you in properly executing the documents, we have
listed below the items requiring your attention.
Please print out and sign three (3) of each of the items listed below and deliver the signed original
copies to Kimley-Horn and Associates, Inc. no later than Wednesday, May 7, 2025.
Nathan Ante, PE
Kimley-Horn and Associates, Inc.
225 E John Carpenter Fwy, Suite 1100
Irving, TX 75062
These will then be inserted into the contract and sent to the Owner for their final execution.
NOTE: Please DO NOT date the contract agreement or bonds as this will be done by the
Owner when executed.
1. Item 6: Construction Contract: Contractor name and a signature of the Contractor’s
representative is required; attached evidence of authority to sign. The signature is to be
attested.
2. Item 7: Performance Bond: The bond is to be signed by the Contractor’s representative
and an authorized representative of your Surety Company. Corporate seals for both firms
are to be affixed. A copy of the power of attorney is to be attached for the person signing
for the Surety Company.
3. Item 8: Payment Bond: Same as for the Performance Bond.
4. Item 9: Maintenance Bond: Same as for the Performance and Payment Bonds.
NOTE — Signatures on the Maintenance Bond need to be attested.
5. Item 10: Certificate of Insurance: You must attach a copy of your certificate of insurance,
verifying that your insurance coverage(s) complies with the requirements of the Contract
Documents. Please make sure that the City of Southlake and Kimley-Horn and Associates,
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Inc. are listed as an additional insured on the certificate.
6. Form 1295: Once the item is included on the upcoming Council Agenda for award
(approximately two weeks before award date), you will receive an email from City of
Southlake’s Purchasing Department to fill out this form on the State website. Purchasing
will provide information required to match City Records on this email.
Items needed prior to Preconstruction Meeting:
7. Key Personnel: Provide a list of personnel who will have the primary responsibility for each
task and phase of the Project and corresponding contact information (Name, Email, Phone
Number).
8. List of Subcontractors: Provide a full list of contractors expected to be on site for this
project and the dollar value of their expected contribution to the project.
9. Contractor’s Proposed Schedule: Provide detailed schedule outlining major items of work
on the project. Contract specifies project completion within 545 Working Days from
written notice to proceed.
Items needed prior to processing first Pay Application:
10. Schedule of Values for Restoration Pay Items. To be utilized for verification of
applications for payment, itemized in such a manner as to validate monthly progress.
11. Proposed format template of Pay Application.
a. City of Southlake only has a standard cover sheet that is utilized to summarize Pay
Applications.
12. Vendor Registration. If you are not registered as a City Vendor, please access the City’s
Purchasing page (link below and provided in email) for instructions on how to become a
registered Vendor.
o https://www.cityofsouthlake.com/2783/Purchasing
PLEASE NOTE: A PURCHASE ORDER FOR THIS CONSTRUCTION CONTRACT CANNOT BE
OBTAINED WITHOUT A VALID CITY OF SOUTHLAKE VENDOR NUMBER.
If you need additional information or clarification in executing the document, please let us know.
Sincerely,
Tiffany Matthews, PE, CFM
Civil Engineer – Project Manager
City of Southlake
CC
Nathan Ante, PE, Kimley-Horn and Associates, Inc.
Josue Hernandez, PE, City of Southlake
Jeff Ginn PE, City of Southlake