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1981-10-20 CITY OF SOUTHLAKE 667 North Carroll Avenue Southlake, Texas REGULAR CITY COUNCIL MEETING October 20,1981 7:30 p.m. AGENDA 1. Mayors Report 2. Consider: Community Development Grant. Establish a Project. Public Hearing. 3. Consider: Resolution 81-26. Personnel Rules and Regulations. 4. Consider: Resolution 81-24. Citizens Advisory Committee. Establishing the Group. 5. Consider: Resolution 81-25. Citizens Advisory Committee. Approval of Membership. 6. Consider: Bond Election. 7. Consider: Policy for Dedication of Future Street Right-Of-Way, for Streets in Southlake. 8. Consider: Water service to Wolf's Club. Joe Hart. 9. ZA 81-30. Zoning request for 48.84 acre tract of land out of the Thomas Mahan Survey, Abstract 1049. Phase 2 and 3, Briarwood Estates. Present zoning is A-3 Single Family, request is for AG. Dan Howell, owner. Public Hearing. 10. ZA 81-34. Gift of Love. One acre tract of land out of the Francis Throop Survey, Abstract 1511. C.W. Long. 11. ZA 81-32. Zoning request for Lot 4 of the C.A. Sweet Addition. Present zoning is Agricultural, request is for the A-3 Single Family District. Owner: Lee F. Conway. Public Hearing. 12. ZA 81-33. Final plat of the Southlake Business Park, Lots 1,2,3,4 of Block B. The 25.5 acre tract of land is located in the J.A. Freeman Survey, Abstract 529, and the S.A. Freeman Survey, Abstract 525. Owner: East Texas Properties,Inc. Public Hearing. 13. ZA 81-31. Request for a Special Exception Use Permit for a Church and School. Request is made by David Whittington, paster of the Church of Christ Our King, Inc. The property is currently zoned A-6 Two Family. Location is Lot 1, Block B of Southlake Business Park. Public Hearing. 14. Consider: Ordinance 211 and Ordinance 211-1. Bobby Dow. 15. Department Reports. City Administration: Purchase of 2 typewriters. 16. Bills for approval. I hereby certify that the above agenda was posted on the bulletin board and on the front door in City Hall, 667 North Carroll Avenue, Southlake, Texas, on Friday, October 16,1981 at 3 p.m. 'z JA City ecretary < cn y CITY OF SOUTHLAKE, 'T'EXAS 7= M W 0 0 M 0 Y M M MINUTES OF THE Regular CITY COUNCIL MEETING, o DATE: October 20,1981 r~ y x, TIME: 7:30 p.m. 0 o z PLACE: CITY OF SOUTHLAKE, COUNCIL CHAMBERS a a 667 NORTH CARROLL AVENUE, SOUTHLAKE NAME OF 0 0 TEXAS. COUNCILPERSON PAGE: 1 INDEX COUNCILPERSONS PRESENT: Mayor; Sam Sparger, Mayor Pro Tem; Lloyd Latta, Councilpersons: Modine Stricker, Bruce McCombs, Johnny Westerholm,and Shari Massey. PLANNING AND ZONING COMMISSIONER PRESENT: Nelson Miller, chairman CITY STAFF PRESENT: Fire Chief; R.P. Steele, Police Captain; Randy Martin, Water Superintendent; Wallace Cline and City Attorney; Bill Smith. INVOCATION: Bruce McCombs The Minutes of the October 6, City Council Meeting were approved as presented, as were the Minutes of the October 8, Special City Council Meeting. MAYORS REPORT: Mayor Sparger reported on the flood damage caused by the recent storms. He indicated that Judge Moncrief, and Congressman, Jim Wright are attempting to have Tarrant County declared a disaster area. Southlake was lucky, in that only minor damage was reported. The Mayor informed Council that the City of Saginaw has nominated T.J. Eakins for a place on the Tarrant County Tax Appraisal Board. Councilman Latta gave a report on the poor Garbage Service we have been receiving from Hubbard Service Company. He indicated that Hubbard will be put on notice. Latta also reported that the Water Department will be re-numbering the cities water accounts. M y CITY 01" SOUTHLAKE, TEXAS d n Cn ° ° Regular CITY COUNCIL d H d d MMII?NUETITES NG' OF THE October 20 1981 rxri d rn c 1-11 DATE: o TIME: 7:30 p.m. d H o a ~ PLACE: CITY OF SOUTHLAKE, COUNCIL CHAMBERS :n 667 NORTH CARROLL AVENUE, SOUTHLAKE NAME OF o 0 TEXAS. COUNCILPERSON ' PAGE: 2 INDEX A report was given in regards to the Communications System. Latta indicated that the tower is up and all other equipment will be installed within 1k the month. The continuation of a public hearing COMMUNITY was held in an effort to establish DEVELOPM a project for the Community Develop- GRANT ment Grant Application. FUNDS Mayor Sparger stated that Dale Thrash r from the Tarrant County Planning PUBLIC Department came to Southlake and HEARING together they drove the streets with- in the target area in an effort to establish a street that would qualify for grant funds. Carlisle Lane, Pine Street and Lilac Lane were streets that Mr. Thrasher indicated will possibly qualify. Mention was made to the fact that South Peytonville Avenue would be a positive project, however, the residents of that area strongly objected to their street being widened, or changed, so Council voted to not proceed with repairs to that street. Citizens, Leonard Russell and Nelson Latta x Miller both spoke in favor of a stree Stricker x x project. After discussion, motion Westerholm x x was made and approved to use the McCombs x 7th year funds to purchase right-of- Massey x way and apply the 3 year program funds to improve the streets of Pine, Lilac and Carlisle. Latta x x Resolution 81-26 approving the RESOLUTIn Stricker x revised Personnel Rules and Regula- 81-26 Westerholm x tions, was approved. It was noted APPROVED McCombs x x that the job description for the Massey x Fire Chief/Fire Marshal will be added when completed. cn CITY OF SOUTHLAKE, 'T'EXAS y rid W O O d n MINUTES OF THE' Regular CITY COUNCIL C" ° v d d MEETING, d y DAT I?; October 20,1981 d d y ° TIME: 7:30 p.m. 0 o z PLACE: CI'T'Y OF SOUTHLAKE, COUNCIL CHAMBERS 667 NORTH CARROLL AVENUE, SOUTHLAKE NAME OF z o TEXAS, COUNCILPERSON PACE: 4 INDEX Latta x x Latta reviewed the previous action Stricker x that had been taken prior on Phase Westerholm x x 2 & 3, and made a motion to deny McCombs x the request for a zoning change, as Massey x Planning and Zoning Commission had denied the request. Mr. and Mrs. Joe Hart, owners of the WATER Wolf's Club in Southlake, addressed SERVICE Council with a request for water and REQUEST sewer service or a request to be de-annexed from the City, if the City could not provide there land with water and sewer services. Mayor Sparger explained to the Harts that the City simply cannot go along with the request for de-annexation, however, he indicated that the City would work with them on the water service but that the city has no sewer services. Latta x x ZA 81-34. The plat was approved for ZA 81-34 Stricker x a one acre tract of land out of the PLAT Westerholm x Francis Throop Survey, Abstract 1311, APPROVED McCombs x x for C.W. Long. A gift of love to Massey x his grandson was the reason for the subdivision. ZA 81-32. The zoning request for ZA 81-32 Lot 4 of the C.A. Sweet Addition ZONING was approved as requested. The owner APPROVED Lee F. Conway, was not present for Latta x x the meeting. The zoning was changed Stricker x from Agricultural, to the A-3 Westerholm McCombs x x x Single Family District, after the McCombs public hearing resulted with no Massey x comments from the audience. U, y c CITY OF SOU`'HLAKE, TEXAS v M. W o 0 M o a M M MINUTES OF THE Regular CITY COUNCIL z y- t7 d MEETING. y DATE: October 20 , 1981 d d y TIMF: 7:30 p.m. PLACE: CI'T'Y OF SOUTHLAKE, COUNCIL CHAMBERS 667 NOIZTIT CARROLL AVENUE, SOUTHLAKE NAME OF o o ~ TEXAS COUNCILPERSON PAGE: S INDEX ZA 81-33. The final plat of Lots 1,2, ZA 81-3: Block B, of the Southlake Business PLAT Park was approved after lengthy APPROVE] discussion. President of East Texas Properties,Inc., Mel Hobratsch, was present. Council explained to Mr. Latta x x Hobratsch that any further dividing Stricker x of the land could not take place un- Nesterholm x less the entire tract of land is McCombs x x presented with proper drainage informa- Massey x tion and other information as stated i Ordinance No. 160-A. He agreed to that. Latta x x ZA 81-31. Request for a Special Excep- ZA 81-31 Stricker x tion Use Permit for a Church and School SPECIAL Kesterholm x by the Church of Christ Our King,Inc., USE PERK Combs x x was approved after discussion and a APPROVEI _ssey x public hearing. Approval was subject to the understanding that the access onto the property be from Highway 1709 rather than Kimball Ave. David Whittington, pastor and David Mundheim, chairman of the building committee were present for the meeting. A citizen, Bobby Dow, of 3170 Hilltop Drive, addressed Council with a reques for variances to City Ordinance 211 an 211-11 Electric Codes. Request was in regards to the construction of his residence, a underground home. Mayor Sparger pointed out that Council could not give variances, but that temporary variances could only be give by the Board of Adjustments. Latta pointed out to Mr. Dow, through the electric codes, that the situation involved was addressed quite plainly in the code as far as direct burial lines and aluminum wiring being used in Southlake. a C c CITY OF SOUTHLAKE, TEXAS d Regular M o a t1ri M MINUTES OF THE CITY COUNCIL z Y d d MEETING. x d z DATE: October 20 1981 d ° TIME: 7:30 p.m. 0 o z PLACE: CITY OF SOUTHLAKE, COUNCIL CHAMBERS y 667 NORTH CARROLL AVENUE, SOUTHLAKE NAME OF o o TEXAS. COUNCILPERSON z z PAGE: 6 INDEX Latta x Stricker x Approval was given for the purchase Westerholm x of two IBM Selectric 111 typewriters McCombs x x for the City Administration Departmen . Massey x x This is a budgeted item. x The Department Reports were reviewed by the Council. Latta x x Stricker x The bills presented were approved Westerholm x for payment (attached hereto and made McCombs x x a part hereof). Massey x The meeting was adjourned by Mayor Sparger. Mayo ATTEST: City Secretary Y CITIZENS ADVISORY COMMITTEE "EXHIBIT A" GENERAL This Committee was initially established by the City of Southlake on April 20,1976, to review the previously existing Zoning Ordinance No. 161, and has completed that project by recommend- ing a replacement of that Ordinance with the currently existing Ordinance No. 261. Due to the need of the City of Southlake to coordinate the Zoning Ordinance with a zoning map that will reflect the future desires of the citizens of the City of Southlake, it is deemed in the best interest of Southlake to revitalize the committee. FUNCTION The Committee's function will be to present a Future Land Use Map to the Planning and Zoning Commission and, upon the recommendation of the Commission, to present to the City Council a Future Land Use Map to serve the City in conjunction with the Zoning Ordinance No. 261. LIAISON All direct guidance and support of the Committee will be provided by an appointed City Council member. ORGANIZATION The Committee will consist of any Southlake residents who are appointed and approved by the City Council, one of whom will be designated by the Council as the Secretary. One of whom will be designated by Council as the Chairperson. Appointees after this date will be appointed only after fulfilling the following additional requirement and will serve a term no longer than and consistent with the exact term of this Committee. All members appointed after this resolution has passed must have attended a minimum of three (3) out of five (5) consecutive scheduled meetings. MEETINGS The Committee will meet in work session on the first and third Mondays of each month and in any additional sessions called for by the Chairperson with a minimum of two days notice to all members. TERM The life of this Committee shall be one year unless extended or shortened by the City Council. ATTENDANCE All members must attempt to attend every meeting, but it is understood that emergencies will occur. Should a member of the Committee miss any three (3) consecutive, regularly scheduled work sessions; it will be assumed that the member no longer desires to serve on the Committee and that member's name will be removed from the Committee roster. Should a member submit a written justification to the Chairperson prior to the third absence, this will be cause for special consideration by the Chairperson and the rule may be waived. END PRODUCT A complete Future Land Use Map for the City of Southlake consistent with the Zoning Ordinance No. 261. Incremental reports on specific subjects or aspects of the map and/ or Zoning Ordinance may be requested by either the City Council, or the Planning and Zoning Commission. TABLE OF CONTENTS PERSONNEL AND ADMINISTRATIVE REGULA'T'IONS CHAPTHR 1. Objectives and Applicability Z. Definitions 3. Recruitment 4. Probationary Period S. Wage and Salary Administration b. Employee Benefits 7. Miscellaneous Policies 8. Job Descriptions CHAPTER 1 OBJECTIVES AND APPLICABILITY SECTION 1: Objectives of Regulations The purpose of these Personnel Regulations is to create a high degree of understanding, co-operation efficiency, and unity which comes through systematic application of good procedures in personnel administration; and to provide a uniform policy for all employees, with all the benefits such a program insures. The fundamental objectives are: A. To promote and increase efficiency and economy in the service of the City. B. To develop a program of recruitment, advancement, and tenure which will make the service of the City attractive as a career and encourage each employee to render his best services to the City. C. To establish and maintain a uniform plan of evaluation and compensation based upon the relative duties and respon- sibilities of positions in the service of the City. D. To establish and promote high morale among City employees by providing a good working relationship; a uniform personnel policy, opportunity for advancement, and consider- ation for employee needs and desires. E. To comply with all State and Federal statutes relative to the Fair Employment Act, and prevent discrimination. SECTION 2: Motivation and Knowledge of Employees Every employee in the City service is working for the same public. It must be the aim of the personnel of the City to constantly develop a more effective and efficient means to serve the citizens. Each employee should have a thorough knowledge of his job and should possess a profound respect for his work. He should have knowledge of the relation of his job to other employees and to the entire City organization. Each employee should understand that service to the taxpayer is the only reason _To_r his or her position. SECTION 3: Applicability These policies shall apply to all employees in the service of the City and each employee is charged with the responsibility of being thoroughly familiar with all provisions of these policies. In the event any provision of these policies is or becomes inconsistent with State Statutes pertaining to policemen, then the State Statute governing that situation shall be applicable to Police personnel. SECTION 4: discrimination No discrimination shall be made in the enforcement of these policies because of an individual's age, race, color, religion, sex or national origin. CHAPTER 2 DEF INIT IONS The words and terms used in these rules shall have the meaning indicated as follows unless the context clearly indicates otherwise: "Address" means the street and number of the residence and the Post Office Box mailing address if applicable. "Appointing Authority" means the person or persons having lawful authority to appoint or to remove persons from positions in the City service or persons designated by such appointing authority to perform those duties which legally may he delegated. "Classification" means one or more positions in the service of the City sufficiently alike in duties, authority and responsibilities as to reasonable presume application of an established position title, and requirement of equivalent qualifications and application of the same schedule of pay. Each classified position will be fully described by a job description. "Corporate Limits" means the actual location within the municipal limits of the City of Southlake. "Demotion" means an assignment of an employee from a position in one classification to a position in another classification having a lower maximum salary rate and/or less responsibility. "Department" means a major functional unit of the City government. "Department. Head" means a person appointed by the Mayor and approved by the City Council , who is responsible for the administration of a department. "Employee" means any person, male or female, working in the service of the City of Southlake. "Gender" means any reference to the masculine gender also means the feminine gender. "Immediate Family" normally means husband, wife, son, daughter, father, mother, father in-law, mother-in-law, brother or sister, grandfather, grandmother, or grandchildren. "Layoff: means a separation from the service because of shortage of funds or materials, abolishment of position or other reasons beyond the control of an employee and not reflecting discredit to him. "Military Leave" means the leave of absence granted to employees entering the armed forces of the United States during a national emergency or in response to draft or call to duty from civilian components of the armed services. "Month" means one calendar month. " Overtime" means required time worked in excess of 40 hours per week for regular personnel, "Physician, Licensed" means one licensed by the Texas State Board of Medical Examiners. "Probation Period" means a six-month working test period during which an employee is required to demonstrate his fitness for position by actual performance of the duties of the position. "Promotion" means an assignment of any employee from a position in one classification to a position in another classification having a higher maxium salary rate or increased responsibilities. "Regular Employee" means an employee working full-time or a constant major portion of full-time who was appointed under these regulations and who has satisfactorily completed his probationary period. "Part-Time Employee" means an employee that is hired for less than 40 hours per week. "Contract Employee" is one who is contracted to perform a specific task at a set fee. "Residence" means the actual place of abode of the employee. "Retirement Date" means the first day an eligible employee becomes entitled to receive retirement benefits. "Supervisor" means any person responsible to a superior for directing the work of others. "Temporary Employee" is an employee who is appointed for a specific period of time, with the anticipated termination of such employment to he indicated at the time of appointment. "Terminal. Leave" shall he the period of time of the employee's credit as unused accumulated sick leave and/or unused vacation leave on employee's last work day before retirement. "Transfer" means any change of an employee from one position to another position having the same maximum salary rate. "Work Day" or "Working day" means any one shift during which a department is open for business or on which an employee is scheduled to work. "Work Week" means numher of hours regularly scheduled to be worked during any seven consecutive days. CHAPTER 3 RECRUITMENT SECTION l: Recruitment In accordance with the Texas Statutes, for a General Law City, the Mayor shall be the responsible authority for the administration of these regulations. The Mayor or his designee shall review in a positive manner the employment needs of the City with a view toward obtaining an adequate supply of qualif=ied candidates for each vacancy to be filled by recruitment from inside or outside the City service. All selections shall he in accordance with these guidelines. SECTION 2: Applications A. Each applicant shall complete an application form supplied by the City. B. Each applicant shall he encouraged to submit additional information regarding his or her experience and training. The Department Head shall satisf=y himself that the applicant is of good moral character, has a good credit rating, has a good automobile driving record, and that he is within the age of employ- ment and willing to undergo a physical examination and is qualified for the position tieing considered. SECTION 3: Examinations The Department Head as instructed by the Mayor may use one, or any combination of selection techniques as follows: A. Written examination, which includes a written demonstration of candidates knowledge, information, and skill in the field for which the test is being held, and which may include standard tests of mental alertness and of ability in the use of English and mathematics, or of general educational attainments. B. Oral examination, which may be used in lieu of, or to supplement the, written examination or elicit information regarding the abilities of the candidates that is not readily obtained in a written examination. C. Interview, which shall appraise each candidate's personal fitness for the position, such as ability to get along well with people and other personal and tempermental qualifications. D. Personnel applications and records shall be retained in a permanent file by the City Secretary. All applications shall he retained for a period of one (1) year. SECTION 4: Anticipating Vacancies Department Heads shall notify the City Administrator of their anticipated vacancies as far in advance as is reasonably possible to permit sufficient time for the selection of qualified candidates. SECTION S: Residence All employees shall be required as a part of their working agree- ment to furnish to their supervisor any change in address and telephone number, and to keep current a designation of beneficiary form, and this information shall be forwarded to the City Secretary to be filed and kept current as a part of the personnel record of such employees. SECTION 6: Appointments New employees shall be selected on the basis of their qualifications for the position. The Mayor shall appoint all Department Beads subject to the confirmation of the City Council. Appointments of all employees other than Police Officers shall be subject to the approval of the Mayor or his designee. Police Officers shall he confirmed by the City Council. SF.'CTION 7: Nepotism In order to control applicants for employment who have members of their immediate family working for the City, a Department Head shall not approve any applicant who has a member of his immediate family on the City payroll without approval of the Mayor confirmed by the City.Council. No employee shall own or be engaged directly or indirectly in any business or venture where profit could be gained as a result of business or venture where profit could be gained as a result of expenditures or contracts that involve the City of Southlake. CHAPTER 4 PROBATIONARY PERIOD SECTION 1: Probationary Period With the exception of those positions filled by the City Council, every person appointed to a permanent position in the service of the City shall be required to complete successfully a probationary period of six (6) months. SEC'T'ION 2: Purpose The Department shall use the probation period to closely observe and evaluate the work of all employees newly appointed and to en- courage their effective adjustment to the job and the service of the City. Department Heads shall retain only those employees who meet an acceptable standard of work during the probationary period. SECTION 3: Termination of Employment A new employee may be dismissed at any time during the probationary period when, in the judgement of the Department Head the quality of his work is not such as to merit continuation in the service. When a probationary employee is found to be physically incapable of performance of the duties of the position which he seeks to held, or is addicted to the habitual use of narcotics or intoxicating beverages, or has failed to submit pertinent information requested by the Department Head, or has practiced fraud or deception, or made false statements in his application, the Department Head shall terminate his employment. SECTION 4: Evaluation Report The Department Head shall file an evaluation report with the City Secretary fifteen (15) days before the end of the six (6) month service for each probationary employee's .file. CHAPTER S WAGE AND SALARY ADMINISTRATION SECTION I: Class i.fication and Compensation Plan A classification and compensation plan shall be prepared annually by the Mayor or his designee and submitted to the City Council. for approval as a part of the annual budget. SECTION 2: Use of Position Titles All positions shall be designated by official position titles, as approved by the Mayor and confirmed by the City Council. Such titles shall be used on all official records, payrolls, and communications. SECTION 3: Continuous Stud Of Salary Rates 1'r•ior to the preparation of each annual budget, the Mayor or his designee shall consider the prevailing rates of pay for similar public and private employment in the area and at large, cost of living factors, budget effects of alternative applications of the pay plan and such other factors as may be of assistance in recommending changes iil the plan. SECTION : Pay _Increases Pay increases will be given to the employees to reward ability and efficiency, and to compensate increased value to the City through length of service. In no instance are pay increases automatic but must he earned. Pay increases are considered each year with the new budget, which will be effective on October 1. SECTION S : Reduction iii flay Department Heads, with the approval of the Mayor or his designee, may reduce the pay of any employee at any time for just cause. No reduction shall deprive an employee of consideration for pay increases at a later date. SI;C'TION 6: TOt<.r1 ReIIIH11eratiOn No employee shall be paid at a rate more than the maximum for a position classification. Budgeted salaries shall be considered maximum salaries. SECTION 7_ Original _ ppo i ntment The minimum rate of pay for a classification normally shall be paid upon original appointment. After the probationary period, if merited, the salary may be raised, not to exceed the maximum allocated for the position, as listed in the current budget. SECTION 8: Part Time Rates An employee who may regularly work at less than the established hours of employment for each month may be paid by the hour or at a salary proportional to the amount of time worked. The rate of pay for hourly pay must be set by the Mayor or his designee. SECTION 9: Overtime No overtime shall be paid to salaried personnel. However, comp time may he given with prior approval of the Department Head. This includes Office Staff, Officers in the Police Department, and Water Workers. Department Heads shall not he compensated for overtime. Police Personnel required by their supervisor to work in excess of 40 hours in a regular work week shall be paid at a rate of regular pay per hour for each additional. hour worked. Holidays shall he treated as any other day with regards to the computation of overtime. The Mayor or his designee, shall be responsible for determining what constitutes a work week of each employment classification. SECTION 10: Method of Payment Salaries and wages shall be paid in twenty-four (24) pay periods. Payment is to be on the ISth and the last day of the month. If payday falls on a Saturday, payday will be on the ;Friday before, if payday falls on a Sunday, payday will be on the following Monday. SECTION 1I TerminaI_Pay All employees who leave the service of the City for any reason shall receive all pay which may he due them with the following qualificatio S A. Only regular employees who have completed their probationary period shall, be paid for unused vacation time. B. Only regular employees who are retired or die while in the x service of the City shall be paid for unused sick leave not to exceed 30 working days. C. Any indehtedness which the employee might have incurred to the city shall he deducted from the final pay authorization. SECTION 12: Advance Pay No advance payment for salaried will be made to any employee. SECTION 13: Payroll Records All Department (leads are required to furnish the City Secretary an accurate payroll report of all employees reflecting the pay status for every employee in his Department on each day during the payroll period. SECTION 14: Dismissal An employee may be dismissed at any time for just cause ascertained after careful and factual consideration. An employee who is dismissed shall have explained to him the reasons for the action. The dismissal of all employees other than temporary and probational employees shall be subject to the approval of the Mayor or his designee. Reasons for dismissal shall be maintained in a permanent personnel file. SECTION 15: Retirement All employees of the City who have reached the age of 65 years, shall be automatically retired as they reach such age. An exception to this rule may be made upon request by the employee with the approval of the Mayor or his designee. An employee may continue in his job provided that he or she provides the City with a favorable medical report, if required to do so, each year after reaching the age of 6S, until the age of 70 at which time retire- ment is mandatory. SECTION 16: Absence Without Leave Any unauthroized absence shall be considered absence without leave and no pay shall accrue for that period. An employee who fails to report to work for any reason shall be required to notify his supervisor, stating a reason for such absence. Failure of an employee to comply with this regulation shall automatically be considered a resignation. SECTION 17: Effect of Absence Without Leave When any leave of absence without pay exceeds time worked or its equivalent in any month, service credit for all employment priviledges shall not he accrued during that month. SECTION 18: Seasonal and Temporary Employees Seasonal employees such as Park employees who are employed to work only in the summer months, shall be considered temporary employees. SEC'T'ION 19: 't'ermination Rules and Requirements To resign in good standing, employees in permanent positions should give at least two weeks not-ice of their intentions. Failure to do so will jeopardize receiving terminal pay in the form of any unused vacation pay due such employee. All terminating employees will be required to surrender and return to their department all records and/or property of the City of Southlake which may be in their possession or custody. Supplemental payrolls to issue paychecks for terminating employees will not be permitted except in the case of extenuating circumstances recommended by the Department Head to the City Secretary. SEC'T'ION 20: Further Tei,mhin ition Provisions All provisions of these Rules and Regulations concerning removal of an officer of the City are subject to the applicability of Article 1006 entitled "Removal of Officers" to Vernon's Annotated Civil Statutes of Texas. CHAPTER 6 EMPLOYEE BENEFITS SECTION 1: Holidays Part time and temporary employees shall not be eligible for paid holidays. A new employee whose first working day is the day after a paid holiday shall not be paid for that holiday. An employee who is terminating his employment and whose last day as a paid employee is the day before a holiday, shall not be paid for that holiday. An employee who is on leave of absence without pay shall not he paid For official holidays. An employee who is absent without leave on the working day immediately preceding or following a holiday shall lose pay for the holiday as well as for the other day or days off. When a holiday falls on a Saturday, the holiday shall he observed on the preceding Friday or if it falls on Sunday, it shall he observed on the following Monday. Paid Holidays include: 1. New Years Day 2. Good Friday 3. Memorial Day 4. Independence Day S. Labor Day 6. Thanksgiving Day 7. Christmas Lave and Christmas Day 8. Such other holidays as the City Council declares SECTION 2: Vacation Employees in permanent positions shall be granted one (1) week, (five (S) working days) vacation after twelve (12) months continuous employment. Two (2) weeks, (ten (10) working days,) after two (2) years continuous employment. Three (3) weeks, Tifteen (1S) days,)after five (S) years continuous employment. All vacation time period shall be based on the date of employment. A. Vacation leave shall be granted as above stated and the employee shall be encouraged to take his full vacation during the calendar year in which it becomes due. No vacation time may be carried over into the next year with- out approval from the Mayor. B. Department Heads shalt schedule vacations, giving due consideration to the needs of the service and the ability of the remaining staff to perform the work of the Depart- ment or division. The employee shall be permitted to take his vacation leave at such time, as in the judgement of the Department [lead, will best serve the interest of the City and the employee, but in all cases the vacation leave shall not extend over the maximum of ten (10) working days at the same time. Vacation schedules must be co-ordinated by Department Herd on a fair and impartial basis. SECTION 3: BIRTHDAYS OFF Each employee may have his or her natural Birthday off work with pay. If the Birthday falls on a Saturday, the Friday preceeding will be taken, if the Birthday falls on a Sunday, the following Monday may be observed. SECTION 4: Sick Leave Employees in permanent positions will be eligible for sick leave with full pay on the basis of ten (10) working days within a fiscal year subject to the following conditions: A. Sick leave cannot be taken until three months of service have been completed. B. Sick leave may accumulate to a maximum of 60 days. C. No pay will be authorized for unused sick leave. D. Department Heads are hereby authorized to make any investi- gation of benefits claims under this rule which they deem necessary and to disapprove any claim not properly substaintiated. Any sick period in excess of three consecutive days will require authorization by a physician. E. Sick leave of one half of a working day, will result with one half of a sick day being taken. When an employee works a portion of a day and is ill for the remainder, he will be charged one day of sick leave if he is absent for a longer time on that day than he works, otherwise he will be charged one-half day. F. After an employee's accumulated sick leave has been exhausted, and when requested, unused vacation leave may be used as sick leave. When absence due to illness exceeds the amount of paid leave earned and authorized, the pay of an employee shall be discontinued until he returns to work. G. Sick leave shall be for the purpose of permitting an employee to be relieved of his duties during actual illness and should not be abused. Employees of the City who use their sick leave without just cause may be dismissed from the service of the City. H. An employee may be allowed time off when his presence is required to be with his immediate family on account of death or serious illness and the same be reported by the employee to his-supervisor when leave is taken. This leave may be charged to sick leave. SECTION S : Occu p at ion al I) i saih_i ty or In j ury Leave (Workmen's Comp) An employee disabled as a result of an injury covered by Workmen's Compensation in the course of his employment may, if approved by the Mayor or his designee, first be granted occupational disability or injury leave, not charged against his sick leave or vacation. During injury leave the City shall pay such employee the difference between his or her regular pay and any payment received by the employee from Workmen's Compensation or other insurance provided by the City. '['his shall remain in force until. the attending physician releases the employee to return to duty not exceeding ninety (90) days in any one-year period. A. All. employees while on occupational disability or injury leave shall continue to earn vacation and sick leave at the regular rate but shall he required to return to work or be terminated after the approval of the health Officer. 13. An employee who is able to, but fails to report immediately any injury incurred in line of duty, however, minor, to his supervisor and take such first aid treatment as may be necessary shall not he, eligible for occupational disability or injury leave. C, When an employee is injured or killed on the job, the Department Head shall complete an accident report immediately on forms provided and submit it to the Mayor or his designee, and retain a copy in the Department. SECTION 6: Jury Service__or__Court Leave Employees who are required by due process of law to render Jury Service or Court Service shall receive regualr pay during such period and time spent in such service shall he reported as Jury Service or Court Leave. SECTION 7: Civic Duties All employees entitled to vote at National, State, County, or Municipal elections shall, when necessary, be allowed sufficient time off with pay to exercise this right. SECTION 8: Extended Leave of Ahsence Without Pay Extended or emergency leave of absence without pay shall only be granted on the approval of the Mayor or his designee. SECT'f0N 9: Military Leave A permanent employee who is a member of the National Guard or any -reserve component of the Armed Forces of the United States, when so ordered by the proper authority, shall be entitled to a leave of absence for any period when he shall be engaged in field training or encampment. The City will pay the difference in his regular salary and the compensation given to the employee by the military. When an employee is required to report for training on a weekend, these days should be considered his days off. When an employee is called for active duty, with the Armed Forces of the United States under the terms of the Selective Service Act, is granted a leave of absence without pay from his employment with the City and upon his being released from service with the Armed Forces, such employee shall be re-employed by the City in the capacity recommended by the Department head in which he was employed at the time of departure, upon condition that such re-employment is approved by the Mayor or his designee, and further that such employee is physically and mentally waited to perform the required duties and conditioned further that such employee makes an applicati,l to the Department Head For re-employment. Employees returning from military leave shall begin to accumulate vacation leave upon their return, and shall there after be subject to the same benefits as would have applied had they not been in the military service. SECTION 1O_- - Travel Expense Department (leads may grant employees special leave with pay and actual expenses to attend professional conferences, conventions, or short schools, or to visit other cities in the interest of the City, as authorized by the City Council. Such employees shall properly complete an expense allowance form as prescribed by the City of reimbursement. Such leave must be approved in advance. SECTION 11: Group Insurance In order to encourage an employee to provide greater security for himself and his family in time of sickness, the City sponsors a group insurance plan. The City pays for the portion of the premimum required to cover the employee and the employee pays for the portion of the premium required to cover dependants. While the City's coverage is automatic, the dependant coverage is optional. SECTION 12: Retirement Plan The City is a participant in the Texas Municipal League Retirement System. The rate deducted from each employees gross salary equals St. Membership in this plan is mandatory for all employees. SECTJ-0 13: Admini-strative Leave Leave may be granted for funerals. CIIAP'I'1 R 7 MISCI?LLL'ANOUS POLICIES SECTION 1: Outside Employment An employee of the City of Southlake shall not be permitted to engage in outside employment where such employment conflicts or interferes with the performance of his duties with the City. Violation of this policy is subject to disciplinary action. Any outside employment will be reported to the employees Department Head. SECTION 2: Physical Fitness It shall be the responsibility of each employee to maintain the standards to physical fitness required for performing his job. SECTION 3: Grievance Procedure Employees who have any complaint or grievance shall have the right to appeal to their immediate supervisor, to their Deparment head, to the Mayor, and to the City Council or appointing authority. In presenting complaints or grievances, in no case shall any employee bypass the chain of ,~.,tfiur~ity. Appeal may be made orally or in writing, and employees may be assisted by anyone of their own choosing. The grievance procedure shall be simple and informal, with grievances handled in a manner most conductive to quick and satisfactory solot.ion of the problem involved. SI:C'1'ION 4: Advertising Vacancies When a vacancy is to he filled by promotion, the appropriate Department Head shall advertise the vacancy in such a manner that all eligible employees in the City service shall have an opportunity to request consideration. SF:C'f'lON 5: City Purchase Order System No purchases shall be made in the name of the City by any employee except by following the procedures outline in the City Purchase Order System. The Mayor or his designee shall be responsible for preparing and implementing a Purchasing System for the City. The Mayor is responsible to the City Council to submit such informa- tion as they may require to he informed as to the City's financial position. SECTION 6: _ Police Department Personnel By nature of the work involved it is expressly understood that in addition to these general personnel policies, the Chief of Police Department shall draft and enforce such other departmental rules and regulations as are applicable to the proper conduct of that department's business. CHAPTER 8 JOB DESCRIPTIONS (Department Heads) SECTION 1: City Administrator The City Administrator will he responsible for accomplishing such day to day administrative duties as directed by the Mayor. This will. be achieved by interfacing with the various Department Beads on a one to one basis. Should a situation arise that requires policy and/or intra-department direction, the Mayor as Chief Executive Officer, will he advised. SECT'ION -2___CitySSecretar~'/'Treasurer The City Secretary shall be the Department Head over the City Administration Staff. Ile or she shall be responsible and also act as Treasurer and Tax Collector for the City. Tire duties include: Give notice of and attend all official public meetings of the City Council. Record the minutes and proceedings of all official public meetings. Act as custodian of all. official records of the Council and of the City. The City Secretary shall he responsible for the financial matters of the City, as well as the taxes for properties, real and personnel. fie or she shall be responsible for all city elections, and shall be responsible for such other duties as the Mayor or City Council may direct. SKTION 3: Water Superintendent The Water Superintendent shalt be the Department Head over the Water Department staff. Ile is responsible to provide and maintain water and sewer services for the City that will meet all City, County, and State Health Regulations. He will also he responsililg, for such other duties as the Mayor and. City Council may direct. SECTION 4: Police Chief The Police Chief shall hold top level responsibility for the planning, direction and control of all activities of the Police Department and other related work as required. Responsibilities extend to setting policy and supervising, training, and disciplining members of the Department. The Police Chief, as a Department Head, interfaces on a day to day basis with the City Administrator, but shall report directly to the Mayor subject to administrative determination of policy by the City Council. Minimum Qualification Standards: 1. Education: B.A. degree in Police Science or a related field. postgraduate or seminar- work in Police Administrative. 2. Experience: Five years or more of progressively responsible supervlsecl-work in Police Administration. 3. Knowledge: Principles, practices, and methods of law enforcemer Caws governing Police work and the rules of evidence. 4. Skill; Assign and coordinate the work of various officers within the department. Prepare budgets and administer operations of the department, 5. Ability: Prepare, read, and interpret laws and policies go erring Police Analyze activities to make improvements. SF.C'l'ION 5:_ Bui Id ng_01_ficial The Building official shall he the Department [lead over the Building Department. He or she shall see to it that the Ordinance and Codes of the City are inforced with regards to huilding, and issuance of building hermits. He shall see to it that the records are in order at all times, with regards to inspections and issuance of Certificates of Occupancies. He shall he responsible for such other duties as the Mayor or City Council may direct. SLC'I'10 N 6 Vi re Ch ie f/ F i re Marshal CHAPTER 8 DUTIES OF ELECTL'D OFFICIALS SECTION 7: Mayor The Mayor occupies the highest elective office in the municipal government, and as political head of the City is expected to provide the leadership necessary to keep it moving in the proper direction. The Mayor is the Cities Chief Executive Officer. The Mayor presides over Council meet=ings, is signatory for the City, and is generally recognized as the ceremonial and governmental head of the City. SECTION -8: Mayor Pro Tempore The Mayor Pro Tempore is a member of the Council who performs the Mayor's duties during the Mayor's incapacity or absence. The Mayor Pro Tempore is recommended by the Mayor and approved by the members of the City Council. The Mayor Pro Tem's term is one year. SIC'l'ION 9: Councilpersons Councilmembers are the City's legislators. Their primary duty is policymaking which includes identifying the needs of the local residents. Each councilmernher is entitled to vote on every question decided at a Council meeting. All Councilmemhers have the right to speak and make motions at City Council meetings. A. Councilpersons as Liaison Officers Appointments: Councilpersons will be appointed liaison officers for an activity or department. Such appointments will be made by the Mayor, confirmed by the City Council, and will be for a period ofd one (1) year. These appointments may be shortened or extended at the discretion of the Council. Responsibilities: The liaison officer for a given function or department will work with the department head if one exists. if not, he will work with the group, agencies, or employees, involved in that function. While he should not be involved in daily_operations, he wilE yi_Je advice, assistance, ii re a.ring uc-lets and other essentials-as lie sees it. Ile should be informed of all grievences internally or by citizens that occur within the area of his appoirntmetit. Liaison Officers are also to make periodic reports to the City Council in connection with the assigned department. Authority: The liaison officer will review the proposed departmental hudget and give the Mayor his view thereon prior to the submission of the full proposed budget to the Council by the Mayor. This review procedure extends to changes to the hudget during the fiscal year prior to submission to Council for approval. CITY OF SOUTHLAKE ATTACHMENT TO PLANNING AND ZONING COMMISSION MINUTES OF THE SEPTEMBER 22,1981, MEETING PROPOSED POLICY ON FUTURE STREET RIGHT-OF--WAY W1TH1N THE CITY OF SOUTHLAKE ROAD NAME: DIRECTION TOTAI, WIDTH White Chapel Road (all) North-South 100' Carroll Avenue (all) North-South 100' Kimball Avenue (all) North-South 100' Southlake Blvd. (all) East-West 100' Dove Avenue East-West 100' All other streets to he 84' except residential streets wholly within existing platted subdivisions and except those named above. Additional ROW to be dedicated by sub-developers where property abuts existing roads. Total dedication should be sufficient to makeup S0% of road width from center line. Additional dedications may be required at major intersections to adjust for road alignments. Road widths within new suhdivisions will generally follow Ordinance No. 217. Street dedications should always he measured from the center V the road. N d Oro X C71 w H r- ~ i Y 0 Q -0 _ CU I- 4-J 0- C) N N U- CY O N O E ti r ~ V r O O.. W v r Z ~ I- C) U f-+ F-- ~L U F- C1' d V F- v ~ ezs ~ C) C]C V 00 00 O O J Q U Q W d V i v = O o 0 w z v C7 C) F = v w w o co i- O CY O d F- W N CD 0 v p x m m m LA ;u m M t ao Vl Cl VI (A 4A (i/1 In m m m *0 (A ° m 11 ° C3 `n U1 -0 ~n t ~ z r 3 V' CD m Cn r-- 7rn0 CCA LA Cl o c.J rri rrnj m rnn m A L O LA p Ca C~ ~r C In ~ v D rn ~ ~n rrI n :O (/1 E cn m c~ v H L, r~ M I Ny ~ H O 'T 1 c-I O C ;o (D N I O (n O CD N J~b CD N c+ A Ul I : C!` (D t m co ° y TO: HONORABLE MAYOR AND CITY COUNCIL PERSONS SUBJECT: Southlake Fire Department Monthly Report for the Month of Se lnh r A. Responses: Number of calls 1. Structure Fires --------------------------------------0 2. Grass Fires 4 3. Auto & Truck Fires---------------------------------------------------- 2 4. Auto or Truck Accident - Stand-by (Fire & Rescue Unit) 5 5. Mutual-Aid for City of Grapevine------------------------------------- 0 6. Mutual Aid for City of Colleyville----------------------------------- 0 7. Mutual-Aid for City of Keller---------------------------------------- 0 8. Mutual-Aid to other Cities------------------------------------------- 0 9. Calls in Tarrant County (outside city limits) 2 10. Calls in Denton County (outside city limits) 1 11. False Alarms in City----------------------------------- 1 12. Rescue Unit Calls---------------------------------------------------- 1 A. 1709 and Jellico Circle Dr. subject fell from horse. 13. Miscellaneous------------------------------------------------------- 3 A. Stand-by- foot ball game - Jr. Varsity game B. Stand-by- foot ball game- Varsity game C. Gas Leak- 2725 Lonesome Dove Dr. 14. Trophy Club Calls 1 B. Total Emergency Calls for the Month of September 20 C. Man Hours Expended: Number of Hours 1. On Emergency Calls - - - - - - - - - - - - - - - 84 12 2. Meetings (4 for Month) Average Men Per Meeting men 96 3. Special Training Sessions or Drills -----_One------------------- 30 4. Any Extra Man Hrs. on Maintenance (other than normal Mint. time) none 5. Civic duty- (stand-by football games) 66 D. Total Man Hours Expended for Month---------------------------------- 276 E. Firefighters Responding and Number of Times Responding for Month----- Chief Steele- 14 Assist.Cheif Bradley- 7 Capt. Brown- 14 Capt. Fuller- 14 Lt.Barnes- 13 J.Joyce- 3 B. Tanner-10 J.Vann- 10 D.Brown-4 Bill Jones- 11 J.Sullivan- 5 R.Stacey- 10 C.Dodson- 2 C.Reed- 2 E.Reed- 2 L.Russell- 2 B.Vann- 2 R.Martin- 3 Respectfully submitted, R. . teele, Fire Chief SOUTHLAKE FIRE DEPARTMENT WA It I; HI I'AlOMI r~l IlI - I'(_)I\' MONIII ()I SEPTEMBER 1981 Gdl lull, himpud Pr uVIuus M"'ritir _ 15,951,100 Gdl I(,)w, 'joId I'ruvious Mull 111 15,857,000 NUW W,llur ldp~, IHSidl led 3/4" _6 111 - 3 1 ire Ilydrdnt IriStdl Iud ,_0 Mu l ur Ch,lwp; Ou7 3/4" - 16 1" - 1 1 12/" - 1 Mach i nu It;n id I $285.00 01 her Rup,-A i r 2 - 3/4" Leaks 1 - 2" Leak on Valve Water Bacteriology taken 9-28-81 Received 9-30-81 Wdior Superintendant CI 1 N\0~/~ M pN r/f(Y R£POF S p p Tf f( TY ~F INS\`1 pN "WI DI' p T~iE C qK f tgc4IC ` G DQ4RTME/V OOpVCI( P( OMOI NG Ctl)YlNT FRAMING 31 MOH OF l fEg T IlVG AI 2 j Sep tL er 19 FpONDATION R (AST . 81 t1l SE-PjIC SYS 2g 3, OT//ER r(M g 31 TpTA` 'INSP 16 18 FC TIO/VS. _ 26 2? emll TS 1 q5 12 80I f DING 8 f(F 1-//I S - 26 P1OM81 8 _ F(£ 154 N6 yEgT1NG r(/r T! 4 AIfV 11 1,062 Oo (AS 5 X15 Oo ~ T`NT FICA TF OF OCCUPANCY 10 85.00 10 1, 05 \ 2q6 00 11 x.00 P ,KNITS., , 1,;~5 40 , 2p1 50 f UI ,O. po q 12.00 (DIN 46 r~/IS I/A(0 '70 00 4q8~ 500 MONTH TI pN 1, 863 O`er 175 00 3 •00 30.00 NI NG TyjS, 4 IpNI _ (AST ~ q2 / 000- .NC X10 po H FE IS q36, 550 OONTN 1, 660 50 EP AR pSI TS' SAS g, 3p rp D M\pNr~~,-Iry ~UI(DI 1 ~T M\T f ` p~q8 2~` tt, .00 NG F~~ND ' ~\3 00 All _ LAS YFgR TO D TT(D \T MO AT£ , NTy 1 ' 660, 5'? TO OA , TE 13,3 g• 55 _ QU1~G PER ~JFFICIA(`'-`~ 1~ Resfdenept• 1g8 BR6gK00WN Greenh0 ce qp 1 00 1 _ Add- t ie use 1 p0 ' 00 00 °n 32 Op 0.00 10 12,500.00 C I T Y OF S O U T H L A K E POLICE DEPARTMENT REPORT September, 1981 HONORABLE MAYOR AND CITY COUNCIL: Police Department Report for the month of September. Tickets issued in August 195 Tickets issued in September 132 Persons in jail in August 24 Persons in jail in September 27 Traffic Accidents in August 15 Traffic Accidents in September 12 Burglaries reported in August 5 Burglaries reported in September 5 Approximate value taken in burglaries in August $11,804.00 Approximate value taken in burglaries in September $13,648.00 Approximate value Recovered in burglaries in August 0 Approximate value Recovered in burglaries in September 0 Thefts reported in August 8 Thefts reported in September 5 Approximate value taken in thefts in August $8,924.00 Approximate value taken in thefts in September $25,127.00 Approximate value recovered in August $12,000.O8 Approximate value recovered in September UU Total offenses to date for 1981, reported and activily investigating 63 Number of calls in August 1,372 Number of calls in September Speedometer reading on Unit 9 (78 Ford) 53,579 Speedometer reading on Unit 12 (78 Ford) 117,099 Speedometer reading on Unit 16 (81 Plymouth) 14,545 Miles driven in August 11,633 Miles driven in September 8,635 Respectfully submitted, C. Randy Martin Acting Chief of Police SOUTHLAKE POLICE DEPARTMENT CRM/lmc ~D Z v) W G L CY ~ } r-a O -j LLJ h } QV) CY C] ~ F- O :D W O Z W D 4 O f t. TICK EIS 0 22 20 36 21 33 132 N OF CALLS 5 208 188 170 37 159 820 # OF ARRLSI S 0 4 6 6 3 8 - 27 - ACCIDEN IS 1 6 0 3 1 1 -_12 BURGLARY 0 1 1 2 0 0 5 THEFT 0 2 2 1 0 0 5 MILES DRIVEN 385 1,738 1,424 2,256 437 2,137 HOURS RESERVES TICKETS ACCIDENTS ARRESTS WORKED CALLS ASSIST MILES ANDERSON D Q_ . _4 L23-_ 4 0 0 -62:23 30 Burglary SPENCER - 13~ REMARKS CITY COUNCIL MEETING OCTOBER 20,1981 BILLS FOR APPROVAL TO WHOM FOR AMOUNT Texas Power and Light Co. 681.56 Texas Power and Light Co. 3,266.71 Gulf Oil Corporation 1,987.55 Exxon Company gasoline for seminar 35.79 Universal North Inc. 21.13 Travis P. Young renew bond/City Secretary 30.00 Pease Engraving 9.75 Smith, Smith, Rake general 528.00 General Office Supply chair/misc. office supplies 218.68 Carter and Burgess,Inc. general 144.96 Christine Salinas deed filings 25.00 PBCC copier 129.95 Texas Employment Commission 7.63 Ladd Uniform fire department uniforms 186.10 Bell and Howell maintenance contract for Microfilm equipment 1,625.00 Dearing Texaco 10.00 Don's Auto Repair Units 9 and 12 110.22 Donovan Uniform Co. police department uniforms 347.50 A-OK Locl-smith change combination on safe 40.00 B & C Muffler Unit 12 69.90 Sargent-`>owell,Inc. misc. auto equipment 76.62 Joe Hughes Enterprises crushed stone for driveways 200.00 Aqua Uti__ity,Inc. turbine meter 1,075.00 TOTAL.......... $ 10,827.05