2000-11-16
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
November 16, 2000
MINUTES
Board Members Present: President Ronnie Kendall; Members: Sherry Berman, Rex Potter (6:20
p.m.) Tad Stephens, and Cara White.
Board Members Absent: Gary Fawks, Rick Stacy
Staff Present: Director of Community Services Kevin Hugman, Deputy Director of Community
Services Steve Polasek, and Executive Secretary Kim Bush.
Also Present: Eddie Cheatham, Design and Construction Engineering Consultant, Bob Jones Park
Improvements, Phase II
Agenda Item No. 1, Call to order. The meeting was called to order by President Ronnie Kendall at
6:15 p.m.
Agenda Item No. 2, Executive Session.
There were no items to discuss in Executive Session.
Agenda Item No. 4. PUBLIC FORUM.
There were no comments from the audience.
CONSENT AGENDA.
Agenda Item No. 5A. Approval of the October 23 meeting minutes.
Motion was made to approve the minutes of October 23 meeting as presented.
Motion: Berman
Second: White
Ayes: Berman, Kendall, Stephens, White
Nays: None
Approved: 4-0
Agenda Item No. 5B. Reject all bids for Bob Jones Park improvements.
Deputy Director Steve Polasek explained to the Board that the consulting engineer estimated $2.4
million for the Bob Jones Park improvements, however, the low bid received was for $3,606,080.
Therefore, staff is recommending that the Board reject all the bids so that staff and the engineers can
MINUTES SPDC MEETING 11/16/2000, PAGE 1 OF 3
review the plans in more detail to reduce the scope of the improvements and then rebid the project.
Mr. Polasek commented that some items that could be modified or removed include the following:
• Reduction in the length of the loop road and associated electrical
• Reduction in the length of the multi-use trail
• Reduction in the thickness of HMAC
• Removal of bollard and cable system
• Removal of overlay and restriping on existing parking lot
• Removal of lower pond
• Review of amphitheater construction materials
• Removal of pipe rail fencing
• Removal of concrete header on loop road
• Review of pavilion design
• Review of grading plan
• Reduction in the number of mini-shelters from eight to four
• Removal of pond #1 aeration feature and associated electrical
• Removal of pedestrian area concrete at ballfields
• Removal of nature center septic system
• Removal of benches and trash receptacles
• Removal of asphalt header (curb)
Mr. Polasek explained that while some of these items can be postponed or removed permanently,
others such as the benches, trash receptacles, and nature center septic system will still be
accomplished within the next year through the use of other funding sources.
President Kendall commented that she would rather see the City do fewer projects, than to sacrifice
quality. Board member White stated that the Park Board's main concerns were with the elimination
of the curbs and the flagstone on the amphitheater. Board member White suggested that the park fees
for the residential development being proposed across the street could be used to offset the cost of
some of the projects. Staff commented that they would look into that further, and suggested that
curbing could be listed in the bid specifications as an alternate and that they would look into other
material options other than flagstone that would be cheaper. Steve Polasek also explained that there
were some items that could not be reduced or eliminated because of what was specified in the grant
application with Texas Parks and Wildlife (TPWD), i.e., playground and ball fields.
President Kendall asked that staff make sure penalty clauses were included in the contract that will
make it perfectly clear to the contractor what their obligation is to completing this project. Staff
assured the Board that they would pay careful attention to this issue and get the assistance of the City
attorney.
Staff stated that they are scheduled to open bids on December 12 and plan to present the bids to City
Council for consideration at their January 2 meeting after approval by the Board. Mr. Polasek
informed the Board that the TPWD grant projects are scheduled to be substantially complete by June
30, 2001 and everything else to be completed by September 2001.
MINUTES SPDC MEETING 11/16/2000, PAGE 2 OF 3
Board member Stephens commented to staff that for the amphitheater he would much rather prefer
stone than concrete. Board members agreed. Staff commented that this also could be included as an
alternate in the bid specifications.
Motion was made to reject all bids for Bob Jones Park improvements.
Motion: Berman
Second: White
Ayes: Berman, Kendall, Potter, Stephens, White
Nays: none
Approved: 5-0
Agenda Item No. 6.
There were no other items for consideration.
Agenda Item No. 7A and 7B. Sales Tax Report and Project Status Report.
There were no questions concerning these items.
Agenda Item No. 14. Adjournment.
Board member Berman commented that she understood that City employee John Lesinski had donated
300 sapling trees for tree farm #3 and she would like to send him a thank you note.
There being no further business to discuss, motion was made and carried to adjourn the meeting at
6:45 p.m.
President Ronnie Kendall
ATTEST:
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Kim push
Exe utive Secretary
MINUTES SPDC MEETING 11/16/2000, PAGE 3 OF 3