2001-07-17
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
July 17, 2001
MINUTES
Board Members Present: President Ralph Evans; Members: Tim O'Conner, Rex Potter, Bobby
Rawls, Rick Stacy, Tom Stephen, and Tad Stephens.
Staff Present: Director of Community Services Kevin Hugman, Deputy Director of Community
Services Steve Polasek, Finance Director Sharen Elam, and Executive Secretary Kim Bush.
Agenda Item No. 1, Call to order. The meeting was called to order by President Ralph Evans at
4:40 p.m.
Agenda Item No. 2, Executive Session.
President Evans announced that the Board would be going into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, consultation with
attorney, 551.072, deliberation regarding real property, and/or 551.073 deliberation regarding
prospective gift. Executive Sessions may be held at any time during the meeting that a need arises.
SPDC adjourned for Executive Session at 4:42 p.m.
SPDC returned to open session at 5:00 p.m.
Agenda Item No. 3. Reconvene.
Motion was made (and amended) to direct staff to proceed with purchase of two tracts of property
located in the southeast portion of the city for park purposes for a price not to exceed $2.2 million and
further stipulating that the seller agrees to pay realtor commissions, seller agrees to issue City a credit
of $30,000 in deposit fees collected from current Lessee, lease payments to be pro-rated to City
dependent on closing date, and the purchase of the two tracts is dependent upon the purchase of the
other.
Motion: Potter
Second: Stacy
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen, Stephens
Nays: none
Approved: 7-0
Agenda Item No. 4. Public Forum.
Mr. Walter, 907 Westminster Way. Commented that he is in favor of the City purchasing the
property for park purposes but he has some concerns about the ballfield lights. He stated that he
would prefer that the lights not be on any longer than 10:00 - 10:30 p.m.
SPDC Meeting Minutes, July 17, 2001, Page 1 of 3
Community Services Director Kevin Hugman commented that the same regulations at the other
ballfields will apply on this property as well. He stated that currently lights are required to be off by
10:30 p.m., Sunday - Thursday and 11:30 p.m., Friday and Saturday.
CONSENT AGENDA.
Agenda Item No. 5A was moved to 6C because the item requires a public hearing.
REGULAR SESSION.
Agenda Item No. 6A. Purchase of 16 acres of property for park purposes This item was discussed in
executive session and voted on in open session --see Agenda Item No. 3 above.
Agenda Item No. 6B. Authorizing Application for a Texas Recretion and Parks Account Program
(TRPA) Indoor Recreation Grant from the Texas Parks and Wildlife Department Public Hearing
Deputy Director of Community Services Steve Polasek explained to the Board that staff was
submitting an application to TPWD for a matching funds grant of up to $750,000 for a recreation
center to be located on the Timarron/Richards tract. The application deadline is July 31, 2001. Mr.
Polasek explained that the Park Board approved the item at its meeting on July 16 and City Council
will consider this item at its regular meeting later tonight.
The Board discussed ways in which the components of the proposed recreation center could be
reduced. The Board suggested that the administrative offices be cut and the gym be reduced in size.
Board member Potter also asked that staff look at relocating the parking area to the corner in order to
accommodate some of the needs of the school on Byron Nelson Parkway. Director Hugman
commented that staff was looking at using that area as a buffer to the residents.
There were no comments from the audience during the public hearing.
Motion was made to reduce the size of the recreation center to a maximum of 27,000 square feet at a
construction cost not to exceed $4.1 million and proceed with submitting an application to Texas Parks
and Wildlife for a matching grant of $750,000.
Motion: Stephen
Second: Potter
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen, Stephens
Nays: none
Approved: 7-0
Agenda Item No. 6C. Resolution No. 01-04 SPDC, authorizing the issuance of "Southlake Parks
Development Corporation Sales Tax Revenue Bonds, Series 2001"; pledging certain "Pledged
Revenues" of the Corporation, including "Gross Sales Tax Revenues," to the payment of the principal
of and interest on said Bonds and enacting other provisions incident and related to the issuance,
payment, security and deliver of said bonds, including the approval and execution of a Pa ing
Agent/Registrar Agreement, a Purchase Contract and a Financing/Use Agreement with the City and
SPDC Meeting Minutes, July 17, 2001, Page 2 of 3
the approval and distribution of an Official Statement, and resolving other matters incident and related
to the issuance and sales of the Bonds. Public Hearing.
Finance Director Sharen Elam commented that approval of this resolution is the final step in the
process to issue sales tax revenue bonds for the purpose of purchasing land.
There were no comments from the audience during the public hearing.
Motion was made to approve Resolution No. 01-04 SPDC.
Motion: Stacy
Second: Potter
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen, Stephens
Nays: none
Approved: 7-0
Agenda Item No. 7. Adjournment.
Motion was made and carried to adjourn the meeting at 6:00 p.m.
President Ralph vans
ATTEST:
'411'm &Z V
i Bush
E cutive Secretary
SPDC Meeting Minutes, July 17, 2001, Page 3 of 3