2001-01-22
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
January22, 2001
MINUTES
Board Members Present: President Ronnie Kendall; Members: Sherry Berman, Gary Fawks, Rex
Potter (6:30), Rick Stacy, Tad Stephens, and Cara White.
Staff Present: Director of Community Services Kevin Hugman, Finance Director Sharen Elam, Parks
Planning and Construction Superintendent Ben Henry, and Executive Secretary Kim Bush.
Agenda Item No. 1, Call to order. The meeting was called to order by President Ronnie Kendall at
6:00 p.m.
Agenda Item No. 7A, Discussion, Sales Tax Report.
(President Kendall announced that the sales tax report would be discussed first so that the finance
director could return to her meeting with the auditors.)
Board member Fawks asked why the month of December reflected a lower projected collection in
sales tax than the other months. Finance Director Sharen Elam explained that historically the month
of December has always been lower than the other months. She also noted that the sales tax collected
in December is actually for November sales - each month reflects the prior month's sales.
Board member Berman asked whether or not the school sales tax holiday was having much of an
impact on our projected collections. Ms. Elam explained that it was not significantly noticeable.
Agenda Item No. 2, Executive Session.
No Executive Session was necessary.
Agenda Item No. 4. Public Forum.
There were no requests to speak during public forum.
CONSENT AGENDA.
Agenda Item No. 5A. Approval of the minutes for the Special SPDC meeting of November 16,
2000 and the Special SPDC meeting of January 2, 2001.
Motion was made to approve the minutes of the Special SPDC meetings of November 16, 2000 and
January 2, 2001.
Motion: White
SPDC MEETING MINUTES FOR JANUARY 22, 2001 - PAGE 1 OF 4
Second: Fawks
Ayes: Berman, Fawks, Kendall, Stacy, Stephens, White
Nays: none
Approved: 6-0
Agenda Item No. 6A , Matching funds request from Southlake Baseball Association for shade
structures for baseball fields in Bicentennial Park and Item No. 6C, Reject bids for batting cage
lights at Bicentennial Park.
Community Services Director Kevin Hugman informed the Board that the Southlake Baseball
Association had previously requested and was granted matching funds to light the new batting cages.
However, since the bids came in significantly above the available funding, SBA decided to forego that
project, and instead, has elected to put their funding towards the bleacher shade structures for baseball
Fields #4 through #10. Mr. Hugman stated that the cost is estimated at $130,000 for engineering,
design, and installation - making the City's commitment $65,000 as part of the FY2000-01 SPDC
matching funds program.
Mr. Hugman informed the Board that in last year's budget, SPDC did not fund the entire $100,000 in
matching funds, and the portion not appropriated was moved forward into the carryover balance. He
commented that the Park Board recommended approval (5-0), however, they did have some concerns
with allocating this large an amount this early in the budget year. He recommended to the Park Board
that if there should be more requests later in the year that would take us over the remaining matching
funds, he would come back to the Park Board and SPDC to ask for an increase in that line item.
Mayor Stacy questioned the design engineering fees and asked that staff look into the vendor
providing the engineering services to save SPDC some money. Board member Fawks also agreed and
commented that SPDC spent approximately $3,000 on engineering for the batting cages and now that
project is not going to be built.
Bill Stroope, President of Southlake Baseball Association, was present to answer questions of the
Board. Mr. Stroope commented that the amount estimated by Sun Ports for this type of project did
include engineering fees.
Mayor Stacy asked staff about the rejection of bids for the batting cage lighting. He wanted to know
if there was any way to get the cost down to where it would be feasible to also do this project. Ben
Henry, Park Planning and Construction Superintendent, explained that staff has been looking at other
manufactures for a similar product and believes the project could be done for approximately $30,000 -
35,000 total. Mr. Henry commented there were still some issues to work through, but it appeared
that the cost would be significantly lower than the bids received for this project.
Bill Stroope commented that their Board would need to get back together again to discuss the lighting
project. He stated that they have limited funds and for right now they wanted to concentrate on the
shade structure project.
Motion was made to reject the bids for batting cage lights at Bicentennial Park as presented.
Motion: Stacy
Second: White
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Ayes: Berman, Fawks, Kendall, Stephens, Stacy, White
Nays: none
Approved: 6-0
There were no comments during the public hearing.
Motion was made to approve the matching funds request for the Southlake Baseball Association for
shade structures as presented.
Motion: Fawks
Second: Berman
Board member Stephens asked whether or not there was any guarantee on these structures. He
commented that the shade structures will be hit a lot by foul balls, and he wanted to be
reassured that the structures would not need to be replaced that often at our expense. Ben
Henry commented that they should be able to handle the foul balls. He stated that these are
the same kind of structures that are used at car dealerships to protect against hailstorms. Mr.
Henry also commented that the fabric is guaranteed for five years and the majority of the costs
for the structure is for the steel.
Ayes: Berman, Fawks, Kendall, Stephens, Stacy, White
Nays: none
Approved: 6-0
Agenda Item No. 611, Matching funds request from Southlake Baseball Association for irrigation
improvements for Bicentennial park baseball fields #4, #5, and #10.
Director Hugman informed the Board that SBA has brought this request forward for consideration of
matching grant funds to assist in irrigation improvements to baseball fields #4, #5, and #10. SBA has
indicated that they would provide $2,500 towards the irrigation improvements since no funding had
been allocated towards this project.
There were no comments during the public hearing.
Motion was made to approve the matching funds request from Southlake Baseball Association in the
amount of $1,250.
Motion: Fawks
Second: White
Ayes: Berman, Fawks, Kendall, Stephens, Stacy, White
Nays: none
Approved: 6-0
Agenda Item No. 711, Proiect Status Report.
Board member Berman asked staff about the status of the trails on Continental Boulevard between
White Chapel and Peytonville. Director Hugman commented that the trail will be built following
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reconstruction of Continental Boulevard, however, he was not sure where the City was in that
process. He commented that he would find out and report back to the Board.
Agenda Item No. 8. Adjournment.
Director Hugman reminded the Board about the groundbreaking for Bob Jones Park improvements.
Motion was made and carried to adjourn the meeting at 6:30 p.m..
r
President Ronnie endall
ATTEST:
Kim ush
Ex cutive Secretary
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