2001-01-02
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
January 2, 2001
MINUTES
Board Members Present: President Ronnie Kendall and Members: Gary Fawks, Rex Potter, Rick
Stacy, Tad Stephens, and Cara White.
Board Members Absent: Sherry Berman
Staff Present: Director of Community Services Kevin Hugman, Deputy Director of Community
Services Steve Polasek, Finance Director Sharen Elam, Planning and Construction Superintendent
Ben Henry, and Executive Secretary Kim Bush.
Agenda Item No. 1, Call to order. The meeting was called to order by President Ronnie Kendall at
5:10 p.m.
No Executive Session was held.
Agenda Item No. 2. Public Forum.
There were no comments from the audience.
REGULAR AGENDA
Agenda Item No. 3A. Award of bid to Botanical Technologies for Bob Jones Park
Improvements.
Director Hugman reminded the Board that the initial bids received on this project in November were
significantly above the budgeted amount and staff requested SPDC reject all bids and allow staff to
reduce the scope of the project to bring it within the budgeted amount. The project was rebid and
bids were opened on Dec. 28, 2000. The lowest bid received, from Botanical Technologies, was in
the amount of $2,529.041.23. An alternate add for a concrete header (as discussed at the November
meeting) would be $32,850, which if added to the base bid, would result in an award of
$2,561,891.23. The budget allocated $2,403,748 for this phase of the project, however, the
additional $158,143 could be funded with the reserve contingency appropriated in the FY 2000-01
CIP ($290,760). Mr. Hugman commented that of all the alternatives, staff would recommend doing
the concrete header at this time.
Mr. Hugman explained to the Board that the construction of the 2°d restroom building ($300,000) and
the water well ($150,000) was moved up in the CIP to this fiscal year, but the contract with Botanical
Technologies does not include these projects. Mr. Hugman explained that staff would be looking at a
change order to the contract using funds set aside in the CIP for these projects. However, the sewer
for the restroom is already included in the contract.
MINUTES OF SPDC MEETING, JANUARY 2, 2001, PAGE 1 OF 3
Director Hugman stated that there are provisions in the contract for penalties if the grant projects are
not substantially complete by June 30, 2001. The remainder of the projects are to be completed by
October 31.
Mr. Hugman also informed the Board that the $500,000 in matching grant items would be met.
Originally, lighting for the south soccer fields was part of the grant but will not be included at this
time due to the phasing of the improvements at Bob Jones Park. However, he did not feel it would
impact the overall scope of meeting the intent of the grant items. Mr. Polasek noted that TPWD was
aware of this and the contract documents did not include the lighting as part of the grant-required
items.
Deputy Director Steve Polasek explained that the other alternatives included in the bid specifications
are items that are not really essential - they would be nice to have, but are not high priority items.
Mr. Hugman added that these items might be something that can be added later or may decide they
are not really needed.
Motion was made to award the bid to Botanical Technologies for Bob Jones Park improvements,
including the alternative for the concrete header, for a total amount of $2,561,891.23.
Motion: Stacy
Second: White
Ayes: Fawks, Kendall, Potter, Stacy, Stephens, White
Nays: none
Approved: 6-0
Agenda Item No. 3B. Award of bid to Marpave, Inc. for Lonesome Dove Park sidewalk
construction.
Director Hugman stated that this is for construction of a sidewalk/trail within Lonesome Dove Park.
Marpave, Inc. submitted the low bid for a total of $47,340.
He stated that the sidewalk was one of the items anticipated when $60,000 was allocated in the CIP
for Lonesome Dove Park improvements. Mr. Hugman commented that staff worked with the
neighborhood and one of the things that the neighbors wanted was to clean up the detention pond area
and put in a boardwalk across the pond. Staff received quotes for the boardwalk, which was less than
$15,000 and will be handled with a different contractor. He stated that with construction of the
sidewalk at $47,340 and the boardwalk at $12,500 and a few other improvements already completed
at $3,345, the balance of unexpended funding would be $190. Construction and Planning
Superintendent Ben Henry stated that the project should be completed by spring.
Motion was made to award the bid to Marpave, Inc. for Lonesome Dove Park sidewalk construction
in the amount of $47,340.
Motion: Stacy
Second: Potter
Ayes: Fawks, Kendall, Potter, Stacy, Stephens, White
Nays: none
Approved: 6-0
MINUTES OF SPDC MEETING, JANUARY 2, 2001, PAGE 2 OF 3
Agenda Item No. 4. Adjournment.
There being no further business to discuss, motion was made and carried to adjourn the meeting at
5:30 p.m.
President Ronnie Kendall
ATTEST:
m ush
Exec tive Secretary
MINUTES OF SPDC MEETING, JANUARY 2, 2001, PAGE 3 OF 3