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1976-05-21 Special CC Meeting CITY OF SOUTHLAKE, TEXAS 9 667 N. Carroll Avenue Southlake, Texas SPECIAL MEETING OF CITY COUNCIL May 21, 1976 7:30 P.M. A G E N D A I. Appointment of City Secretary/Asst. City Secretary II. Consideration of Tarrant County Mayors' Council III. Developers' Agreement: A. "Seclusion Estates, "David Moak, Developer B. Standarized Form of Developers Agreement. IV. Cash Flow Revised Format. V. Discussion of Resolution 75-22 authorizing Mayor to sign document pertaining to sewer: Councilman Sweet. VI. City Attorney's Review of Ad Valorem Tax Ordinance. VII. Planning & Zoning Recommendation: A. Joe Smith ZA-76-1 B. Citizens Advisory Committee Charter. VIII. Radio Contract Discussion - Mayor Booker IX. Approval of Bills. A. COG General Assembly Luncheon. X. Departmental Reports: A. Police B. Municipal Court - Appointment of Barbara K. Stacy Deputy Court Clerk and increased salary. C. Water D. Fire E. Building Inspections 1. Building permit - Johnny Crumpler I hereby certify that the above Agenda was posted on the bulletin board in City Hall, 667 N. Carroll Avenue, Southlake, Texas, on Wednesday, May 19 at 10.00 A.M. i Aliceanne Wallace, City Secretary/ 94 CITY OF SOUTHLAKE SPECIAL MEETING OF THE CITY COUNCIL May 21, 1976 The City Council of the City of Southlake, Texas, met in spec- ial session in the Council Chamber of City Hall, 667 North Carroll Avenue in Southlake on Friday, May 21, 1976, with the following members present: Pa,t Hawk, Mayor Pro Tem W.O. Nunn, Councilman Ben Berry, Councilman Colon Sweet, Councilman Bob Goode, Councilman Absent: Wade Booker, Mayor Staff members present: William D. Campbell, City Attorney Larry Senn, Building Inspector D.R. Hughes, Police Chief W.G. Cline, Water Superintendent R.P. Steele, Fire Chief Staff absent: Aliceanne Wallace, City Secretary Also present: Members of the Planning & Zoning Commission: Larry Smith, James Harrell Members of the Citizens Advisory Committee: Virginia Clow, Ed Nash In the absence of Mayor Booker, Mayor Pro Tem Hawk conducted the meeting. Mayor Pro Tem Hawk called the meeting to order at 7:30 P.M. The invocation was given by Councilman Nunn. The Minutes of the last regular meeting were approved as read. The first order of business was discussion regarding the swearing in of Sam Sparger to the Zoning Board of Adjustment. This was put on the next regular council meeting agenda. Due to the death of the Editor of the Grapevine Sun, there was not sufficient time to publish notice of the public hearing regarding 95 Revenue Sharing Funds and David Moak Subdivision. Therefore, Mayor Pro Tem Hawk advised the Council that this date needed to be reset to June 15, 1976. So moved Councilman Berry; seconded by Councilman Nunn. Motion passed unanimously. Discussion was had on the appointment of an Acting City Secretary in the absence of the City Secretary. Councilman Goode moved that Barbara Stacy be appointed Acting City Secretary; seconded by Councilman Nunn. Motion passed unanimously. RESOLUTION NO. 76-13, regarding joining in with the Tarrant County Mayors' Council to form a Rate Utility Study Committee, was presented to the City Council by the City Attorney. Councilman Berry moved to accept Resolution 76-13 having the City of Southlake participate in the Tarrant County Rate Study Committee; seconded by Councilman Goode. Motion passed unanimously. (Resolution 76-13 attached hereto and made a part hereof.) The next item on the Agenda was the discussion of the Developers Agreement. Councilman Nunn moved to accept this Developers Agreement with the updated changes for David Moak and the Exclusion of paragraph 2; seconded by Councilman Goode. Motion passed unanimously. (Said Developers agreement attached hereto and made a part hereof.) The Revised format of the Cash Flow which was to be discussed was postponed until the City Secretary returns. RESOLUTION NO. 75-22, authorizing the Mayor to sign all documents pertaining to sewer was discussed with the City Attorney. Councilman Goode moved to pass Resolution No. 76-15 which revokes Resolution No. 75-22; seconded by Councilman Sweet; Councilmen Goode and Sweet voted "For". Councilmen Nunn and Berry voted "Against". Mayor Pro Tem Hawk voted "For" to break the tie. Motion carried. (Resolution attached hereto and made a part hereof.) Next was the discussion of the City Attorney's Review of the Ad Valorem Tax Ordinance. He stated that it was his opinion that the Ordinance was sufficient and valid. Mr. Joe V. Smith addressed the Council regarding his request for a 5 year special permit. The City Attorney advised the Council of the legality of his request. Following discussion, Councilman Nunn moved to deny the request; seconded by Councilman Berry. Motion passed unanimously. Mr. Smith gave notice of appeal to the Zoning Board of Adjustment. Special Council Meeting 5/21/76 Page 2 of 4. 96 Radio Maintenance Contract was next discussed. It was brought up before the Council that the radios in the Police Department were out of service for 10 days. They had trouble geeting some- one here to service the radios. Mayor Pro Tem Hawk instructed Councilman Goode to get in touch with Bell Communications through Mayor Booker, to find out if there is any way we would be able to renew our contract with Bell Communications. Mayor Pro Tem Hawk informed the Council about the NCTCOG General Assembly meeting to be held May 26, 1976 at a cost of $5.00 per person. Councilmen Nunn and Berry advised they would attend. Councilman Nunn moved that the bills presented as per the attached list be approved for payment; seconded by Councilman Berry. Motion passed unanimously. POLICE DEPARTMENT report was given by Councilman Nunn. He informed the Council that the bill for repair of the radios would be around $490.00. He also stated that he was given approval within the week for the purchase of a year's supply of Incoterm supplies from Grapevine which totaled $215.97. He also informed the Council of the need for servicing patrol cars #5 and #8 at an approximate cost of $80.00 each and stated the need to purchase 200 books of tickets at $284.00 Following discussion, Councilman Goode moved to purchase the ticket books and to have the patrol cars serviced; seconded by Councilman Sweet. Motion passed unanimously. MUNICIPAL COURT report and the appointment of Barbara K. Stacy as Deputy Court Clerk was next on the agenda. Following Discussion Councilman Nunn moved to appoint Barbara K. Stacy Deputy Court Clerk at $8,400 a year; seconded by Councilman Berry. Councilmen, Nunn, Berry, and Goode voted "For". Councilman Sweet abstained. Motion carried. WATER DEPARTMENT report was given by Superintendent W.G. Cline who stated that everything was running smooth. FIRE DEPARTMENT report was given by Councilman Goode. Following discussion, Councilman Nunn moved to approve the purchase of fiber- glass lining for No. 3003 at approximately $300 and the purchase of decals for No. 3001 at an approximate cost of $27.00; seconded by Councilman Goode. Motion passed unanimously. BUILDING INSPECTION report was given by Larry Senn. He informed the two Councilmen who were not present at the last regular Council meeting of the discussion with Mr. Pritchett concerning his request for a building permit. Mr. Senn, acting upon the direction of Mayor Pro Tem Hawk, agreed to issue Mr. Pritchett a building permit pro- viding he understood and waived all rights pertaining to the Developers Agreement, thereby relieving the City of any and all liability. Specia.L Council Meeting 5/21/76 Page 3 of 4. 97 The CITIZENS ADVISORY COMMITTEE was next discussed. Councilman Goode moved to adopt the "Charter/Ground Rules" set forth for the Citizens Advisory Committee; seconded by Councilman Nunn. Motion passed unanimously. Mayor Pro Tem Hawk stated that Mr. Knight could no longer serve on the Citizens Advisory Committee and appointed Mrs. Mary Ann Copp to fill this spot. The Council approved the appointment by unanimous vote. There being no further business, the meeting adjourned. Mayor Pro Tem ATTEST: F 7 t O: CE Acting City Secre ry !N Special Council Meeting 5/21/76 Page 4 of 4.