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1974-10-15 Regular CC Meeting X56 City of Southlake, Texas Regular City Council Meeting October 15, 1974 7:30 P. M. AGENDA I. Tarrant County Planning Dept. - Marvin SimPson,III, Director: Community Development Act - Technical Assistance Program. II. Street Standards: Jerald Lemons III. Tarrant County Manpower Program: Workmen's Compen- sation Requirement. ® IV. Department Reports: A. Water - Councilman Davis B. Fire - Councilman Winfrey C. Police - Councilman Nunn V. City Administrative Matters: A. Annual Cash Flow Summary. B. City Hall Expansion. C. COG General Assembly. D. Logs. E. TML Conference. F. Requests for Expenditures per Budget. 1. Janitor Service. 2. Additional Telephone Line. 3..Office Machines. I hereby certify that this Agenda was posted on the bulletin board in City Hall, 667 North Carroll Ave.., at 4:15 P.M. Friday, October 11, 1974. Aliceanne Wallace, City Secretary 1 c~ r CITY OF SOUTHLAKE, TEXAS REGULAR MEETING OF THE CITY COUNCIL OCTOBER 15, 1974 4 The City Council of the City of Southlake, Texas, met in regular session in the Council Chamber of City Hall, at 667 North Carroll Avenue in Southlake on Tuesday, October 15, 1974, with the fol- lowing members present: Wade Booker, Mayor W. 0. Nunn, Mayor Pro Tem Billy Joe Knox, Councilman R. D. Drummond, Councilman Sam Davis, Councilman Absent: James Winfrey, Councilman Staff members present: William D. Campbell, City Attorney J. Craig Eaton, Carter & Burgess, Planner R. W. Mussina, P & Z Commission, Chairman Eleanor Kasper, P & Z Commission Member Police Chief Douglas R. Hughes Fire Chief R. P. Steele. Mayor Booker called the meeting to order at 7:30 P. M. The invo- cation was given by Councilman Knox. The Minutes of the last regular meeting were approved as read... Mr. Marvin Simpson, III, Director of Tarrant County Planning Depart- ment, was recognized by the Mayor. He addressed the Council re- garding the Community Development Act and the technical assistance available to small cities through the Tarrant County Planning Depart- ment. Discussion followed regarding the advantages and disadvantages to be had by the City of Southlake joining in with Tarrant County for funding through the Community Development Act. The Mayor recom- mended that the Council take the matter under consideration pend- ing a decision at a later date. Mr. Simpson advised that Precinct 3 will hold a meeting at the Hurst City Hall, October 30th at 7:30 P. M. to discuss this matter with Commissioner Dick Lewis. Mayor Booker urged that all members of the Council try to be present at this important meeting. The Mayor thanked Mr. Simpson for coming out. Q 158 STREET STANDARDS were next discussed with the Council by J. Craig Eaton. The Mayor stated that the Ordinance, once adopted, should be strictly adhered to. Mr. Mussina, Planning & Zoning Commission Chairman, stated that he felt something too rigid may too hard to live with. Mr. Brad Popkin, a developer, suggested that this not be too binding but that recommendations be made by Carter & Burgess on an individual basis with the developer. Craig Eaton made the suggestion that the variances be spelled out and that a recommen- dation come from Carter & Burgess on requested variances with the governing body granting or not granting the variance asked for. Further discussion was had on the percentage to be charged for engineering costs and the Council was in agreement that 4 per cent of the total anticipated construction cost be used. The City Attorney advised that the term "Developers Agreement" be used rather than "Community Facilities Agreement". Craig Eaton then said he would tighten up the form and get the revised copies to the Council for their further consideration and the Mayor instructed the City Secretary to place the matter on the November 5th agenda. The Manpower program was presented to the Council by the Mayor. It was the Council's feeling that the cost of carrying Workman's Compensation, should this be a necessary requirement in order to participate in this program, would prohibit the City from making application. No action was taken at this time. The WATER DEPARTMENT report was given by Councilman Davis. In response to several complaints, Councilman Davis promised the situation would be remedied as to the sand in the lines and the ditching. The FIRE DEPARTMENT report was given by Chief R. P. Steele in the absence of Councilman Winfrey. He reported that Unit No. 3003 was still not completed. The POLICE DEPARTMENT report was given by Councilman Nunn. He announced that the bids for the two patrol cars were being obtained. Councilman Knox moved that the Chief of Police be authorized to accept from $750 and above as a trade-in allowance; seconded by Councilman Nunn. The motion passed unanimously. The annual cash flow summaries were distributed to the Council members. At this point the Mayor called for a short recess. Upon reconvening, Mayor Booker asked for discussion regarding expansion of the City Hall facilities. Following discussion on a separate Regular Council Meeting 10/15/74 - Page 2 of 3. 15 9 ® building, Councilman Knox moved that the City Secretary advertise for bids stating that specifications be obtained from the city office; seconded by Councilman Nunn. Motion passed unanimously. It was announced that the COG General Assembly will be held October 24th. Councilman Nunn advised that he would attend the luncheon and possibly the Seminar along with the City Secretary. Mayor Booker advised that he would attend the General Assembly also. Larry D. Smith, addressed the Council regarding research he had done on logos and presented some ideas. The City Secretary was instructed to place this matter on the next Agenda for final action. Councilman Knox moved that all Councilmen wishing to attend the TML Convention in Fort Worth, October 27, 28, and 29, haveatheir registration paid by the City; seconded by Councilman Nunn. Motion passed uanaimously. Councilman Nunn moved that Melvin McGrue of Grapevine be awarded the Janitor Service contract, the terms being $125 per month for clean- ing done twice weekly; seconded by Councilman Davis. Motion passed unanimously. Councilman Knox moved that additional telephone service be aguired; seconded by Councilman Nunn. Discussion followed whereupon the motion passed unanimously. Councilman Davis moved that two used typewriters be purchased as well as a Dictaphone in accordance with the newly adopted Budget and that payment bb,-made of the bills per the attached list; seconded by Councilman Knox. Motion passed unanimously. There being no further business the meeting adjourned. Mayor ATTEST: ~.r City Secretary Regular Council Meeting 10/15/74 - Page 3 of 3.