2003-08-27
SPECIAL JOINT
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING and
PARK AND RECREATION BOARD MEETING
August 27, 2003
MINUTES
Southlake Parks Development Corporation Board Members Present: President W. Ralph Evans,
Vice-President Rex Potter; Members Sherry Berman; Tom Stephen, Andy Wambsganss, Cara White and
Dorothy Wood.
Southlake Parks Development Corporation Board Members Absent: None
Park and Recreation Board Members Present: Frank Cornish, Emily Galpin, Mary Georgia, Dorothy
Wood, Liz Durham, Cara White, Emily Cox
Park and Recreation Board Members Absent: Bobby Rawls, Eric Blomquist
Staff Present: Director of Community Services Malcolm Jackson, Deputy Director of Community
Services Steve Polasek, Senior Planner Chris Carpenter, Recreation Supervisor Steve Moore and Deputy
City Secretary Tara Brooks.
Agenda Item No. 1, Call to order. The meeting was called to order by Vice President Rex Potter at
6:46 p.m.
Agenda Item No. 2 and 3, Executive Session/Reconvene. No executive session was necessary.
Agenda Item No. 4, Public Forum.
Jim Lehane, Southlake Carroll Lacrosse Association (SCLA), requested support and assistance into
converting the Crooked Lane facility into a full lacrosse facility. They are going to use as many ways as
possible to raise money.
Leslie Arnold, 922 Turnberry Lane, requested support to designate the Crooked Lane facility into a
lacrosse facility.
Kathy Bryan, 1003 Pine Meadow Court, head girl's varsity coach, requested more fields for lacrosse.
Barb Weinberger, Fundraising Director of SCLA, stated that she believes they are going to be able to
raise funds for the matching funds.
Blaine McGaffigan, 325 Burney Lane, senior at Carroll, explained the lacrosse program to the board.
Kelli Riley, 1374 Woodbrook Lane, explained that a lacrosse field is vital to the success of SCLA.
Agenda Item No. 5, Administrative Comments.
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There were no administrative comments.
Agenda Item No. 6A. Election of Officers
Vice-President Potter opened the floor up to nominations for President.
Motion was made to name Rex Potter President of the Southlake Parks Development Corporation Board.
Motion: Wood
Second: Berman
Ayes: Evans, Stephen, Wambsganss, Berman, Wood, Potter
Nays: None
Approved: 6-0 (Cara White can not vote until she is sworn in on the Park and Recreation Board.)
Motion was made to name Dorothy Wood Vice-President of the Southlake Parks Development
Corporation Board.
Motion: Berman
Second: Wambsganss
Ayes: Stephen, Wambsganss, Berman, Wood, Evans, Potter
Nays: None
Approved: 6-0
The Board decided to name the Secretary at their next meeting.
Agenda Item No 6B, Approval of the minutes for the regular SPDC meetings held May 20, 2003
and August 5, 2003.
Motion was made to approve the minutes from the SPDC meetings held May 20, 2003 and August 5,
2003.
Motion: Stephen
Second: Evans
Ayes: Wambsganss, Berman, Wood, Evans, Stephen, Potter
Nays: None
Approved: 6-0
Agenda Item No. 7A. Board Orientation
Community Services Director Malcolm Jackson presented both boards with an orientation of the
Community Services Department and its duties, the duties of both boards, the various parks located
throughout the city and legal issues that both boards must be aware.
President Rex Potter dismissed the Park and Recreation Board.
Agenda Item 8A Approval of proposed SPDC Capital Improvement Plan and Fiscal Year 2003-
04 Budget. Community Services Director Malcolm Jackson presented this item to the board. Utilizing
results from the previous year's staff C1P Technical Committee project review, prior year Park Board
recommendation and SPDC approval, the Council adoption of the City's CIP on February 18, 2003, and
input from the Park Board at their recent July 14, 2003 meeting, the proposed SPDC Capital
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Improvements Plan carries forward with the general direction provided to staff. The Park Board, at their
July 14, 2003 meeting, recommended in their motion to approve (5-0) the proposed FY2003-04 SPDC
Capital Improvement Plan with consideration given to prioritizing and moving up projects which allow
all citizens more access to park facilities. Examples include lighting in Adventure Alley, signage to
point to picnic areas, connections for trails, pavilions and shade pavilions for picnic areas, sand
volleyball or potential for adult athletics at Bob Jones Park, and pushing further out $600,000 for
lacrosse and diverting funds to other areas.
President Potter asked where the extra $6,000 came from. Director Jackson said that in FY 05-06 there
will be enough money to sell bonds and that money will be part of the bond package.
President Potter asked where the leftover money from current projects and sales tax revenues was
applied. Board Member Stephen said that all of the budget money has been spent, but this figure is for
future years when the city might be able to sell bonds. Director Jackson said leftover money has been
applied to maintain a positive fund balance.
The Board discussed different line items, the softball complex budget history and cost analysis for Bob
Jones Park.
Board member Wambsganss left the meeting during the discussion.
Motion was made to approve the budget as submitted with the following changes: For the proposed FY
05-06 budget amend the neighborhood parks to $950,000, add $400,000 to the line item for the lacrosse
and move $200,000 to matching funds.
Motion: Stephen
Second: Evans
Ayes: Berman, Evans, Stephen, Potter
Nays: Wood
Approved: 4-1
Board member Wood said that she does not agree with matching funds and would rather put the money
into the unfunded line item, does not agree with the $400,000 for lacrosse because it is not what the city
wants, and would rather that money go to Bob Jones Park.
Agenda Item No 8B Authorization to bid SPDC funded Bob Jones Park improvements as shown
on the Revised Site Plan. Director of Community Services Malcolm Jackson presented this item to
board. This proposal is primarily related to the construction of a Girls Softball Complex as shown in the
Revised Site Plan, including fencing, sports lighting for six fields and concession facilities and related
components.
Director Jackson verified that the award of the bid would have to come before the board after the bid
process.
President Potter stated he would support only four fields and not the two extra practice fields.
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Motion was made to approve the authorization to bid SPDC funds for Bob Jones Park improvements as
shown on the Revised Site Plan.
Motion: Stephen
Second: Evans
Ayes: Evans, Stephen, Berman
Nays: Wood, Potter
Approved: 3-2
Agenda Item No. 9. Adjournment.
Motion was made and carried to adjourn the meeting at 9:52 p.m.
SPDC President Rex Potter
C- C_
Chairman Park and Recreation Board
Bobby Rawls
ATTEST:
11 4
uw'-
Tara Brooks
Deputy City Secretary
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