2003-05-20
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
May 20, 2003
MINUTES
Board Members Present: President W. Ralph Evans; Members: Bobby Rawls, Tom Stephen, and
Dorothy Wood.
Board Members Absent: Vice-President Rex Potter; Member Tim O'Conner
Staff Present: Director of Community Services Malcolm Jackson, Deputy Director of Community
Services Steve Polasek, Senior Planner Chris Carpenter, and Deputy City Secretary Tara Brooks.
Agenda Item No. 1, Call to order. The meeting was called to order by President Evans at 5:12 p.m.
Agenda Item No. 2, Executive Session/Reconvene. No executive session was necessary.
Agenda Item No. 4. Public Forum.
Jeff Jones, 2705 York Court, Southlake, advised the corporation of the growth and activities of the
Southlake Carroll Lacrosse Association. He asked for more lighted fields for practices and for games.
Agenda Item No. 5. Administrative Comments.
Director of Community Services Malcolm Jackson advised the corporation that the June 3, 2003 meeting
was canceled, and the SPDC appointments would be postponed until the summer.
CONSENT AGENDA:
Agenda Item No. 6A. Approval of the minutes for the special SPDC meeting held March 4, 2003.
Motion was made to approve the minutes of the SPDC meeting held March 4, 2003 as presented.
Motion: Wood
Second: Rawls
Ayes: Rawls, Wood, Stephen, Evans
Nays: none
Approved: 4-0
REGULAR AGENDA:
Agenda Item No. 7A. Resolution No. 03-0931, Recommending Authorizing Application for a
Texas Parks Wildlife (TPWD) Recreational Fund Grant for Bob Jones Park Trails. Director of
Community Services Malcolm Jackson presented this item. Staff is again requesting to submit a grant
application to TPWD for possible trail construction funding. Staff presented two options to the Park
Board, with the ultimately approved option being submitted in the application. One is the Bob Jones
Park outer loop trail, which was submitted last year and was not funded. The other is one of the trail
connections related to the Safe Routes to School grant request that was also not funded through that
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program, which would fill a gap in the sidewalk system on Continental between White Chapel and the
Timarron Information Center. The Park Board recommended resubmitting the Bob Jones outer loop trail
and proceeding with construction on the Timarron trail out of SPDC's designated line item for that trail.
Since the funding mechanism is cost reimbursement (state pays 80%, city pays 20%), not a straight
grant, the trail project must demonstrate an available funding source prior to the reimbursement process.
Staff recommends using SPDC's FY 2005 allocation of $150,000 for Trail Projects as the
reimbursement source. Park Dedication Funds in the amount of $446,005 also exist as an alternate
source. The total funding reimbursed by the state is no more than $100,000, and the trails must serve a
recreational purpose, as well as be located on public property or on federal property (i.e. Corps property).
If the application is approved by TPWD, the city would have five years to begin and complete
construction of the project.
The board discussed this item. Board Member Tom Stephen said that it would be better to reserve
SPDC funds for possible matching funds in the future where there would be more of a benefit. Park
funds cannot be used as matching funds. Director Jackson confirmed there is more money in the Park
Dedication fund now than when the Park Board initially considered this item.
No one stepped forward to speak during the public hearing.
Motion was made to approve Resolution No. 03-0931, recommending authorization of the application
for the Texas Parks and Wildlife Recreational Fund Grant for Bob Jones Park Trail and select the
funding source for both the Timarron trail and the Bob Jones trail as the Park Dedication Fund.
Motion: Stephen
Second: Rawls
Ayes: Wood, Stephen, Rawls, Evans
Nay: None
Approved: 4-0
Agenda Item No. 8. Adiournment.
Motion was made and carried to adjourn the meeting at 5:35 p
President W. kalpli Evans
ATTEST:
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Tara rooks
Deputy City Secretary
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