2003-02-18
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
February 18, 2003
MINUTES
Board Members Present: President W. Ralph Evans; Members: Tim O'Conner, Rex Potter, Bobby
Rawls, Rick Stacy, Tom Stephen, and Dorothy Wood.
Board Members Absent: Rex Potter
Staff Present: Acting Director of Community Services Malcolm Jackson, Deputy Director of
Community Services Steve Polasek, Senior Planner Chris Carpenter, and Deputy City Secretary Tara
Brooks.
Agenda Item No. 1, Call to order. The meeting was called to order by President Evans at 4:33 p.m.
Agenda Item No. 2, Executive Session/Reconvene. No executive session was necessary.
Agenda Item No. 4. Public Forum.
No one stepped forward to speak.
Agenda Item No. 5. Administrative Comments.
Acting Community Services Director Malcolm Jackson presented an update to the Bob Jones
construction projects, and praised the work that Intercity Construction did on the park.
Acting Director Jackson advised the Board that there will be a special SPDC meeting on March 4, 2003,
and the meeting on March 18, 2003 will be canceled.
CONSENT AGENDA:
Agenda Item No 6A Approval of the minutes for the regular SPDC meeting held September 17,
2002.
Agenda Item No 6B Approval of the minutes for the regular SPDC meeting held on October 15,
2002.
Motion was made to approve the minutes of the SPDC meeting held September 17, 2002 and October
15, 2002 as presented.
Motion: Stephen
Second: Rawls
Ayes: Stephen, Stacy, O'Conner, Wood, Rawls, Evans
Nays: none
Approved: 6-0
REGULAR AGENDA:
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Agenda Item No. 7A. Recommendation to enter into an agreement with Dunkin, Sims, Stoffels,
Inc., for the design and engineering of the Bob Jones Park Softball facility improvements. Acting
Director Jackson presented this item to the board. The next planned stage of construction of Bob Jones
Park will be the renovation of the existing practice fields and all of the related amenities. The proposed
contract is for $120,000, or 7.5% of the proposed construction budget of $1,600,000, with up to, but not
to exceed, an additional $22,000 for reimbursable expenses to include geotechnical studies, surveying,
and printing costs. The proposed project was recommended for approval by the Parks Board (6-0) at
their February 10, 2003 meeting.
The board discussed this item. Acting Director Jackson stated that the project includes well, irrigation,
pipe rail fence, parking lot overlay and the completion of the existing phase. The goal is to have this
project completed in time for use next year.
No one stepped forward to speak during the public hearing.
Motion was made to recommend the agreement with Dunkin, Sims, Stoffels, Inc. for the design and
engineering of the Bob Jones Softball facility improvements, subject to Council's approval of the CIP
budget.
Motion: Rawls
Second: O'Conner
Ayes: Stacy, Rawls, Wood, O'Conner, Stephen, Evans
Nay: None
Approved: 6-0
Agenda Item No. 8. Adiournment.
Motion was made and carried to adjourn the meeting at 4:46 p.m.
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President W/ Ralph Evans
ATTEST:
Tara Brooks
Deputy City Secretary
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