2020-10-20 Regular CC Meeting CITY OF
SOUTH LADE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA OCTOBER 20, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Update by Justin Lewis
4. Home for the Holidays
5. Southlake Business Relief Grant Program
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
1. Section 551.071: Consultation with city attorney_
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding pending litigation subjects.
c. Seek advice of the city attorney regarding driveway access to FM
1938 for a future subdivision located on property addressed as 208
Randol Mill and located at the northern terminus of Maranatha Way.
d. Seek advice of the city attorney regarding a Developer's Agreement
for Cornerstone Plaza / S. Nolen Dr.
City of Southlake values:
Integrity* Innovation + Accountability+ Commitment to Excellence + Teamwork
City of Southlake
City Council meeting agenda
October 20, 2020
Page 2 of 8
2. Section 551.074: Deliberation regarding personnel matters.
a. Deliberate the appointment of City board and commission members.
3. Section 551.087: Deliberation regarding economic development
negotiations.
a. Discuss the terms and conditions of the economic development
incentive program— Project No. 2014-01.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. National Teen Driver Safety Week (October 18-24, 2020)
2. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 6, 2020 regular City Council meeting.
B. Consider the cancellation of the November 3, 2020 City Council meeting.
C. Approve Resolution No. 20-049, adopting a legislative agenda for the 87th
Texas Legislative Session.
D. Approve a professional services agreement with Weaver L.L.P., for audit
services, in the amount not to exceed $137,500.
E. Approve Resolution No. 20-045, Pandemic Vacation Carryover Policy.
F. Approve renewal of contract with Crowley Sports Officials for sports
officiating and scorekeeping services in the amount not to exceed $200,940.
G. Approve a grazing lease agreement between the City of Southlake and
Dove Estate Partners, Ltd. on approximately 4.5 Acres of undeveloped City
park property located at the southeast corner of Lonesome Dove Road and
City of Southlake values:
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City Council meeting agenda
October 20, 2020
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Firefox Lane and referred to as the Coker property (2303 Lonesome Dove
Road).
H. Ordinance No. 1233, 1st Reading, Adopting the 2021 Standards of Care for
the recreation programs for elementary school age children operated by the
Community Services Department.
I. Approve an Engineering Services Agreement (ESA) with Freese and
Nichols, Inc. (FNI) to provide engineering services for the American Water
Infrastructure Act (AWIA) Risk and Resilience Assessment— Phase 11 in an
amount not to exceed $115,000.
J. Approve an annual purchase agreement for BEACON Cellular Service for
the City's Water Smart Program with Badger Meter Inc., in an amount of
$123,395.
K. Authorize expenditures with Pace Analytical for various laboratory testing
services to comply with Federal and State Regulatory Requirements in an
amount not to exceed $68,600.
L. Approve annual purchase agreements with Reynolds Asphalt &
Construction Co. (RAC) for pavement resurfacing services and for the
purchase of asphalt paving materials through Interlocal Agreements (ILAs)
with the City of Grand Prairie and Tarrant County in an amount not to
exceed $1,500,000.
M. Award the contract for the Town Hall HVAC Upgrade Replacement to
Infinity Contractors International, Ltd., in an amount not to exceed
$2,075,000.
N. Approve an Engineering Services Agreement (ESA) with Fugro USA Land,
Inc. (Fugro)for construction materials testing services for the White Chapel
Boulevard Paving, Drainage, & Water Improvements in an amount not to
exceed $187,960.
O. Approve Resolution No. 20-046, authorizing the acceptance of the 2018
SWAT Equipment Enhancement under the 2018 Homeland Security Grant
Program; executing an agreement with the Office of the Governor; and
authorizing the Emergency Manager to execute the agreement on behalf of
the City.
P. Approve Resolution No. 20-047, authorizing the acceptance of the 2020
SWAT Equipment Enhancement under the 2020 Homeland Security Grant
Program; executing an agreement with the Office of the Governor; and
City of Southlake values:
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City Council meeting agenda
October 20, 2020
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authorizing the Emergency Manager to execute the agreement on behalf of
the City.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non-agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-771, (ZA20-0040), 2nd Reading, Zoning Change and
Site/Concept Plan for GM 1, on property described as Tract 11E, Thomas
Easter Survey Abstract No. 474, City of Southlake, Tarrant County, Texas,
and located at 2450 Crooked Lane, Southlake, Texas. Current Zoning: "AG"
Agricultural District. Requested Zoning: "S-P-2" Generalized Site Plan
District. SPIN Neighborhood #8. PUBLIC HEARING
B. Ordinance No. 1236, 2nd Reading, appointing Sara Jane del Carmen as an
associate Judge. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-643D, (ZA20-0021), 1st Reading, Zoning Change and
Site Plan for Park Village on property described as Lot 1, Block 1 and Lot
1, Block 2, Park Village, an addition to the City of Southlake,Tarrant County,
Texas, and located at 1035 E. Southlake Blvd. and 300 S. Carroll Ave.,
Southlake, Texas. Current Zoning: "S-P-1" Detailed Site Plan District.
Proposed Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood
#9.
B. Ordinance No. 480-2738, (ZA20-0041), 1st Reading, Zoning Change and
Site Plan for 751/771 E. Southlake Blvd. on property described as Lot 9,
O.W. Knight No. 899 Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 751 and 771 E. Southlake Blvd., Southlake,
Texas. Current Zoning: "S-P-1" Detailed Site Plan District. Proposed
Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood #9.
C. Ordinance 480-772, (ZA20-0048), Zoning Change and Site Plan for Lot 15,
Lake Wood Acres (Landmark Office) on property described as Lot 15,
Phase 1, Lake Wood Acres Addition, City of Southlake, Tarrant County,
Texas and located at 750 N. Carroll Avenue, Southlake, Texas. Current
City of Southlake values:
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City Council meeting agenda
October 20,2020
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Zoning: "0-1" Office District. Proposed Zoning: "S-P-1" Detailed Site Plan
District. SPIN Neighborhood # 7.
D. Ordinance No. 480-773 (ZA20-0049), 1st Reading, Zoning Change and
Development Plan for The Conservation on property described as Lot 10,
Block 2, Harbor Oaks Subdivision, an addition to the City of Southlake,
Tarrant County, Texas, and Tract 5, Rees D. Price Survey, Abstract No.
1207, Southlake, Texas and located at 2970 Burney Lane and 3185
Southlake Park Dr., Southlake, Texas. Current Zoning: "AG" Agricultural
District and "SF-1A" Single-Family Residential District. Proposed Zoning:
"R-PUD" Residential Planned Unit Development District. SPIN
Neighborhood #2.
8. Resolutions:
A. Resolution No. 20-048, appointing a member to fill a vacancy on the
Community Enhancement and Development Corporation.
9. Other items for consideration:
A. MSP20-0004, Amendment to the Watermere Conditional Sign Permit sign
regulations located at 101 and 201 Watermere Drive, Southlake, Texas.
B. SV20-0013, Sign Variance for Tom Thumb located at 100 W. Southlake
Blvd., Suite 200, Southlake Texas.
C. SV20-0014, Sign Variance for First National Bank located at 605 W. SH
114, Southlake, Texas.
10. Other items for discussion:
A. Proposed improvements to Rustin and Family Park and Frank Edgar
Cornish, IV Park.
11. Adjournment
CERTIFICATE
I hereby certify that the,,gogq,agenda was posted on the official bulletin boards at Town
Ha 1,-,-1400 Main St I
016blathildtip, Texas, on Friday, October 16, 2020, by 5:00 p.m.,
rsu nt to the T 1�vefh�
Code, Chapter 551.
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1110111W Citof Southlake values:
Integrity+ Innovation +Accountability+ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 20,2020
Page 6 of 8
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence♦ Teamwork
City of Southlake
City Council meeting agenda
October 20, 2020
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
6. David Lesak v. John Stokes (City of Southlake) — Civil Action No. 4:18-CV-00295-
0
7. Russell Smith v. Blas A Hernandez, and Southlake, Texas— Civil Action No. 4:19-
cv-940
8. Lester J. Strait v. Savannah Court Partnership PSJ Properties, Ltd. v. Patrick Gray
Custom Homes, Inc. Home Creek, L.L.C. JMJ Torian Properties, L.L.C. Cheatham
Partners The City of Southlake, Texas Laura Hill, in Her Official Capacity as Mayor
of the City of Southlake And Shana Yelverton, in Her Official Capacity as the City
Manager of the City of Southlake, 02-18-00203-CV (Tex. App. 2020)
9. Pedrarn and Karol Farahnak v. City of Southlake Board of Adjustment and Brian
and Melissa Reukema
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence♦ Teamwork
City of Southlake
City Council meeting agenda
October 20, 2020
Page 8 of 8
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence♦ Teamwork
CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 20 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy
Mayor Pro Tem John Huffman, and Councilmembers Ronell Smith and Christopher
Archer.
CITY COUNCIL ABSENT: Councilmembers Shahid Shafi and Chad Patton
(Councilmember Patton was present during Executive Session, and for the remainder of
the meeting.)
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Orlowski, Assistant to the City Manager Lauren LaNeave, Chief Financial Officer Sharen
Jackson, Deputy Director of Public Relations Pilar Schank, Police Chief James Brandon,
Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of Economic
Development and Tourism Daniel Cortez, Senior Director of Planning and Development
Services Ken Baker, Policy and Strategic Initiative Planner Jerod Potts, Director of Public
Works Rob Cohen, Assistant City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION: 5:30 P.M.
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill 5:32pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor Laura Hill led the pledges of allegiance
to the United States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE BY JUSTIN LEWIS
Southlake Chamber of Commerce Chairman of the Board Justin Lewis provided a
Southlake Chamber of Commerce update.
4. HOME FOR THE HOLIDAYS
Director of Economic Development and Tourism Daniel Cortez provided information
about this year's Home for the Holidays and Tree Lighting events.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 20, 2020
Page 1 of 13
5. SOUTHLAKE BUSINESS RELIEF GRANT PROGRAM
Director of Economic Development and Tourism Daniel Cortez provided an overview to
the Council of the proposed business relief grant program.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Laura Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Laura Hill at 5:43pm.
2A. EXECUTIVE SESSION
Mayor Laura Hill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.074 deliberation regarding personnel matters;
and Section 551.087 deliberation regarding economic development negotiations. City
Council adjourned for Executive Session at 5:43pm. Executive Session began at 5:50pm
and concluded at 7:45pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:56pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3131. NATIONAL TEEN DRIVER SAFETY WEEK (OCTOBER 18-24,2020)
City Manager Shana Yelverton introduced Police Chief James Brandon to discuss
National Teen Drive Safety Week to be held October 18-24, 2020.
3132. FINANCIAL REPORT (WRITTEN)
No discussion was needed for this item.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 20, 2020
Page 2 of 13
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE OCTOBER 6, 2020 REGULAR CITY
COUNCIL MEETING.
4B. CONSIDER THE CANCELLATION OF THE NOVEMBER 3, 2020 CITY
COUNCIL MEETING.
4C. APPROVE RESOLUTION NO. 20-049, ADOPTING A LEGISLATIVE AGENDA
FOR THE 87TH TEXAS LEGISLATIVE SESSION.
4D. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH WEAVER
L.L.P., FOR AUDIT SERVICES, IN THE AMOUNT NOT TO EXCEED $137,500.
4E. APPROVE RESOLUTION NO. 20-045, PANDEMIC VACATION CARRYOVER
POLICY.
4F. APPROVE RENEWAL OF CONTRACT WITH CROWLEY SPORTS OFFICIALS
FOR SPORTS OFFICIATING AND SCOREKEEPING SERVICES IN THE
AMOUNT NOT TO EXCEED $200,940.
4G. APPROVE A GRAZING LEASE AGREEMENT BETWEEN THE CITY OF
SOUTHLAKE AND DOVE ESTATE PARTNERS, LTD. ON APPROXIMATELY
4.5 ACRES OF UNDEVELOPED CITY PARK PROPERTY LOCATED AT THE
SOUTHEAST CORNER OF LONESOME DOVE ROAD AND FIREFOX LANE
AND REFERRED TO AS THE COKER PROPERTY (2303 LONESOME DOVE
ROAD).
4H. ORDINANCE NO. 1233, 1ST READING, ADOPTING THE 2021 STANDARDS
OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY SCHOOL
AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES
DEPARTMENT.
41. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH FREESE
AND NICHOLS, INC. (FNI) TO PROVIDE ENGINEERING SERVICES FOR THE
AMERICAN WATER INFRASTRUCTURE ACT (AWIA) RISK AND RESILIENCE
ASSESSMENT — PHASE II IN AN AMOUNT NOT TO EXCEED $115,000.
4J. APPROVE AN ANNUAL PURCHASE AGREEMENT FOR BEACON CELLULAR
SERVICE FOR THE CITY'S WATER SMART PROGRAM WITH BADGER
METER INC., IN AN AMOUNT OF $123,395.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 20, 2020
Page 3 of ' 13
41K. AUTHORIZE EXPENDITURES WITH PACE ANALYTICAL FOR VARIOUS
LABORATORY TESTING SERVICES TO COMPLY WITH FEDERAL AND
STATE REGULATORY REQUIREMENTS IN AN AMOUNT NOT TO EXCEED
$68,600.
4L. APPROVE ANNUAL PURCHASE AGREEMENTS WITH REYNOLDS ASPHALT
& CONSTRUCTION CO. (RAC) FOR PAVEMENT RESURFACING SERVICES
AND FOR THE PURCHASE OF ASPHALT PAVING MATERIALS THROUGH
INTERLOCAL AGREEMENTS (ILAS) WITH THE CITY OF GRAND PRAIRIE
AND TARRANT COUNTY IN AN AMOUNT NOT TO EXCEED $1,500,000.
4M. AWARD THE CONTRACT FOR THE TOWN HALL HVAC UPGRADE
REPLACEMENT TO INFINITY CONTRACTORS INTERNATIONAL, LTD., IN AN
AMOUNT NOT TO EXCEED $2,075,000.
4N. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH FUGRO
USA LAND, INC. (FUGRO) FOR CONSTRUCTION MATERIALS TESTING
SERVICES FOR THE WHITE CHAPEL BOULEVARD PAVING, DRAINAGE, &
WATER IMPROVEMENTS IN AN AMOUNT NOT TO EXCEED $187,960.
40. APPROVE RESOLUTION NO. 20-046, AUTHORIZING THE ACCEPTANCE OF
THE 2018 SWAT EQUIPMENT ENHANCEMENT UNDER THE 2018
HOMELAND SECURITY GRANT PROGRAM; EXECUTING AN AGREEMENT
WITH THE OFFICE OF THE GOVERNOR; AND AUTHORIZING
THE EMERGENCY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF
OF THE CITY.
4P. APPROVE RESOLUTION NO. 20-047, AUTHORIZING THE ACCEPTANCE OF
THE 2020 SWAT EQUIPMENT ENHANCEMENT UNDER THE 2020
HOMELAND SECURITY GRANT PROGRAM; EXECUTING AN AGREEMENT
WITH THE OFFICE OF THE GOVERNOR; AND AUTHORIZING
THE EMERGENCY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF
OF THE CITY.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 4G and
answered questions from Council.
The following people wished to speak in opposition to Item 4G:
Randy Wolf, 3206 Foxfire Lane
Mike Faulkner, 2420 Oak Bend Ct.
The following people did not wish to speak but did wish to register their opposition to Item
4G:
Patrick Gray, 3211 Foxfire Lane
Carolyn Reutter, 2050 Lonesome Dove Rd.
Jim McDaniel, 2050 Lonesome Dove Rd.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 20, 2020
Page 4 of 13
Motion was made to approve the Consent Agenda Items 4A -4P, as written, and moving
Items 7B, 7C, 8A, 9A, 9B, and 10A, as follows:
7B — 1St Reading, as written;
7C — 1St Reading, as written;
8A — Tabling the appointment to the November 17, 2020 meeting;
9A — as written;
9B — as written, with Sign Option # 2;
10A — with Parks Board recommendations from October 12, 2020.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 6-0
Absent: Shafi
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 8:06pm.
There being no one wishing to speak, Mayor Hill closed the public forum at 8:06pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-771, (ZA20-0040), 2ND READING, ZONING CHANGE
AND SITE/CONCEPT PLAN FOR GMI, ON PROPERTY DESCRIBED AS
TRACT 11E, THOMAS EASTER SURVEY ABSTRACT NO. 474, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 2450
CROOKED LANE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG"
AGRICULTURAL DISTRICT. REQUESTED ZONING: "S -P-2" GENERALIZED
SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Mayor Hill opened the public hearing at 10:14pm.
The following person did not wish to speak, but did wish to register his opposition:
Bobby G. Struempler, 700 Whispering Wood Cr.
There being no one wishing to speak, Mayor Hill closed the public hearing at 10:14pm.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 20, 2020
Page 5 of'13
Motion was made to approve Item 6A, Ordinance No. 480-771, (ZA20-0040), 2 d Reading,
Zoning Change and Site/Concept Plan for GMI, on property described as Tract 11 E,
Thomas Easter Survey Abstract No. 474, City of Southlake, Tarrant County, Texas, and
located at 2450 Crooked Lane, subject to Staff Report dated October 13, 2020, and Site
Plan Review Summary No. 4 dated September 8, 2020, and noting the following:
- Driveway Ordinance No. 634 requires that driveways maintain a minimum 250'
spacing between driveway entrances. Driveway spacing between driveways will
be reduced to a minimum of 193' along Nolen Drive.
- Driveway Ordinance No. 634 requires that driveways maintain a minimum 200'
spacing between driveways and intersections. Driveway spacing between
intersections will be reduced to a minimum of 145' spacing along Nolen Drive from
Crooked Lane.
- Driveway Ordinance No. 634 requires a minimum driveway stacking of 100'.
Stacking for the Driveway to Nolan Dr. will be reduced to 59.7'
- Applicant has agreed to remove (4) parking spaces, as noted in the previous City
Council meeting.
Motion:
McCaskill
Second:
Huffman
Ayes:
McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
6-0
Absent:
Shafi
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-771
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACT
11E, THOMAS EASTER SURVEY ABSTRACT NO. 474,CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS BEING APPROXIMATELY 13.16 ACRES, AND MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL
DISTRICT TO "S -P-2" GENERALIZED SITE PLAN DISTRICT, AS DEPICTED ON THE
APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL
OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 20, 2020
Page 6 of 13
6B. ORDINANCE NO. 1236, 2ND READING, APPOINTING SARA JANE DEL
CARMEN AS AN ASSOCIATE JUDGE. PUBLIC HEARING
APPROVED
Chief Financial Officer Sharen Jackson presented Item 613 and answered questions from
Council.
Mayor Hill opened the public hearing at 10:16pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 10:16pm.
Motion was made to approve Item 6B, Ordinance No. 1236, 2nd Reading, appointing Sara
Jane del Carmen as an associate Judge.
Motion:
McCaskill
Second:
Huffman
Ayes:
McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
6-0
Absent:
Shafi
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1236
AN ORDINANCE APPOINTING AN ASSOCIATE MUNICIPAL JUDGE AND
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE ASSOCIATE
MUNICIPAL JUDGE; AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-643D, (ZA20-0021), 1ST READING, ZONING CHANGE
AND SITE PLAN FOR PARK VILLAGE ON PROPERTY DESCRIBED AS LOT
1, BLOCK 1 AND LOT 1, BLOCK 2, PARK VILLAGE, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1035
E. SOUTHLAKE BLVD. AND 300 S. CARROLL AVE., SOUTHLAKE, TEXAS.
CURRENT ZONING: "S -P-1" DETAILED SITE PLAN DISTRICT. PROPOSED
ZONING: "S -P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD
#9.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7A and
answered questions from Council.
Motion was made to approve Item 7A, Ordinance No. 480-643D, (ZA20-0021), 1st
Reading, Zoning Change and Site Plan for Park Village on property described as Lot 1,
Block 1 and Lot 1, Block 2 , Park Village, an addition to the City of Southlake, Tarrant
County, Texas, and located at 1035 E. Southlake Blvd. and 300 S. Carroll Ave., subject
to the Staff Report dated October 13, 2020, and Site Plan Review Summary No. 3, dated
REGULAR CITFCOUNCIL MEETING MINUTES, OCTOBER 20, 2020
Page 7 of 13
October 13, 2020, and granting the following-
- A variance to Landscape Ord. No. 544, as amended, is requested to allow the
interior and parking lot landscape plantings as shown on the plans. Address
existing drainage issues, at grade planters and tree wells within 20' of a building
are proposed to be removed throughout the site.
And noting the following-
- Compliance with the drawings and other information provided by the applicant and
included in the City Council staff report for October 20, 2020 shall be required.
- Based on the estimated cost of the new landscaping, hardscaping, and fountain
improvements that are described in the October 20, 2020 staff report, the property
owner shall provide a commercial letter of credit in an amount that is 150% of the
project cost no later than December 1, 2020. The letter of credit shall be issued
from a major financial center bank with assets of at least $500 million dollars.
- The City and its contractors are granted a right of access onto the property to make
any improvements in the event the City draws on the letter of credit to complete
improvements that have not been completed in accordance with the schedule set
forth below.
- Compliance with the following project schedule shall be required [this schedule
assumes a second reading and final approval on November 17, 2020].-
•
020]:o Within two business days after November 17, 2020, the property owner shall
submit construction plans for the project to the City for review and approval.
Construction plans must include the new landscaping, hardscaping, and
fountain improvements that are described in the October 20, 2020 staff report.
o Within 20 days after November 17, 2020, the property owner shall obtain bids
for the construction project.
o Within 40 days after November 17, 2020 (but not before the City approves the
construction plans and issues a permit), the property owner shall enter into a
construction contract for the project improvements.
o Within six weeks after the City approves the construction plans and issues a
permit, but no sooner than January 8, 2021, the property owner will cause
construction of the project to be commenced.
o Within 20 weeks after the project construction is commenced, but not later than
May 31, 2021, construction shall be completed, and the property owner shall
request a final inspection from the city.
- Commencing on the first day of the month following completion of the fountain and
approval of a final inspection of the fountain by the City, the fountain shall be
operational at least 95 percent of the time during business hours during each six-
month period thereafter. "Business hours" means 10:00 AM — 10:00 PM. If the
City determines that the fountain is not operational, the City shall provide written
notice to the owner. Notices should be directed to Terrie Hatfield — Property
Manager at thatfield@shopcore.com with a copy to be mailed to Shopcore
Properties — Attention: Legal Department, Two Liberty Place, 50 S. 16th Street,
Suite 3325, Philadelphia, PA 19102. Notices shall be delivered by E-mail and mail.
If the contact information for the property owner changes, the property owner shall
provide the Director of Planning with written notice of the updated contact
information. Within 10 business days after receipt of a notice from the City, the
property owner shall provide a response to the extent of the operational status of
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Page 8 of 13
the fountain. If necessary, property owner will enter into a contract for necessary
fountain repairs and provide the Director of Planning with a written notice of the
timeframe required to make the repair. The repair shall be completed within such
timeframe as outlined in the contract or any amendments. For purposes of this
paragraph, a business day is any day Monday through Friday that is not a City -
recognized holiday.
- Shopcore shall provide the City access to the fountain area to install and maintain
any public art installed.
- Applicant will provide an alternative landscape plan.
- Applicant will remove the faded Home Depot buckets and replace with new ones.
- Applicant will display a rendering of the public art to be placed on site, as rendering
is made available.
Motion:
McCaskill
Second:
Huffman
Ayes:
McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
6-0
Absent:
Shafi
7B. ORDINANCE NO. 480-273B, (ZA20-0041), 1ST READING, ZONING CHANGE
AND SITE PLAN FOR 751/771 E. SOUTHLAKE BLVD. ON PROPERTY
DESCRIBED AS LOT 9, O.W. KNIGHT NO. 899 ADDITION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT
751 AND 771 E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT
ZONING: "S -P-1" DETAILED SITE PLAN DISTRICT. PROPOSED ZONING: "S-
P -1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #9.
APPROVED UNDER CONSENT
7C. ORDINANCE 480-772, (ZA20-0048), 1ST READING, ZONING CHANGE AND
SITE PLAN FOR LOT 15, LAKE WOOD ACRES (LANDMARK OFFICE) ON
PROPERTY DESCRIBED AS LOT 15, PHASE 1, LAKE WOOD ACRES
ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 750 N. CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "0-1" OFFICE DISTRICT. PROPOSED ZONING: "S -P-1" DETAILED
SITE PLAN DISTRICT. SPIN NEIGHBORHOOD # 7.
APPROVED UNDER CONSENT
7D. ORDINANCE NO. 480-773 (ZA20-0049), 1ST READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR THE CONSERVATION ON PROPERTY
DESCRIBED AS LOT 10, BLOCK 2, HARBOR OAKS SUBDIVISION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND
TRACT 5, REES D. PRICE SURVEY, ABSTRACT NO. 1207, SOUTHLAKE,
TEXAS AND LOCATED AT 2970 BURNEY LANE AND 3185 SOUTHLAKE
PARK DR., SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL
DISTRICT AND "SF -1A" SINGLE-FAMILY RESIDENTIAL DISTRICT.
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Page 9 q f 13
PROPOSED ZONING: "R -PUD" RESIDENTIAL PLANNED UNIT
DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #2.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7D and
answered questions from Council.
Although a public hearing was not required, Mayor Hill opened for public comment at
8:57pm.
The following persons spoke in opposition to this request:
Graham & Kay Johnson, 2940 Burney Lane
Bea Wilson, 2930 Burney Lane
Cathy Curtis, 3580 Burney Lane
Julia Stantic, 2895 Burney Lane
Scott Lonergan, 2875 Burney Lane
Jack Fredmeks, 2960 Burney Lane
Shawn & Molly Brown, 2980 Burney Lane
Lisa Boyer, 2900 Harbor Refuge St.
Martin Newby, 2885 Burney Lane
Mary Van Sant, 2965 Burney Lane
The following persons spoke in support of this request:
Heidi Leedy, 2920 Harbor Refuge St.
Amy Newby, 2885 Burney Lane
Dan Combe, 339 W. Highland St.
The following persons did not wish to speak, but did wish to register their opposition:
Daniel & Michele Winn, 2950 Burney Lane
Ellyn King, 2950 Burney Lane
Daniel McDowell, 961 Thousand Oaks Ct.
Kathleen Carrabine, 961 Thousand Oaks Ct.
Larry Brayton, 3020 Burney Lane
Zarmina Hakemy, 1120 Harbor Haven St.
Latif Hakemy, 1120 Harbor Haven St.
Kareem Hakemy, 1120 Harbor Haven St.
Nina Hakemy, 1120 Harbor Haven St.
Shair Hakemy, 1120 Harbor Haven St.
Hawida Hakemy, 1120 Harbor Haven St.
Zarifa Hakemy, 1120 Harbor Haven St.
Rose Fredricks, 2960 Burney Lane
Michelle Lonergan, 2875 Burney Lane
Joan Maloney, 500 Shady Lane
Patricia Brayton, 3020 Burney Lane
Hans Schroen, 2895 Burney Lane
Mike & Sharon Sabbatis, 850 Harbor Ct.
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Page 10 of 13
Ray Chancellor, 890 Harbor Ct.
Gloria Land, 2900 Burney Lane
Bill & Valerie Adams, 880 Harbor Ct.
Bethany Peterson, 2925 Burney Lane
Steve Curtis, 3580 Burney Lane
Xavier & Elena Soto, 1065 Harbor Haven St.
Barbara Auyana, 1065 Harbor Haven St.
Bill Cook, 895 Harbor Ct.
Artoro Soto, 1065 Harbor Haven St.
Marjorie Zielke, 1090 Burney Lane
Shin Soo Choo, 1105 Harbor Haven St.
Amy Hakert, 2910 Burney Lane
There being no one else wishing to speak, Mayor Hill closed public comments at 9:43pm.
Motion was made to approve Item 7D, Ordinance No. 480-773 (ZA20-0049), 1St Reading,
Zoning Change and Development Plan for The Conservation on property described as
Lot 10, Block 2, Harbor Oaks Subdivision, an addition to the City of Southlake, Tarrant
County, Texas, and Tract 5, Rees D. Price Survey, Abstract No. 1207, Southlake, Texas
and located at 2970 Burney Lane and 3185 Southlake Park Dr., subject to the Staff Report
dated October 13, 2020, and Revised Site Plan Review Summary No. 4, dated October
13, 2020, and noting the following-
- This subdivision includes (8) residential lots on 13.1 acres.
- Street is to be non -gated & open to public traffic, but privately maintained by the
homeowner's association.
- No streetlights have been presented, nor will be allowed as part of this approval.
- Applicant has agreed to provide an exhibit with the cul-de-sac being moved to the
west to allow for larger Lots 6 & 7.
- Applicant has agreed to provide an exhibit with moving the cul-de-sac away from
the entrance, to be sided with street on three sides.
- Applicant has agreed to provide bar -ditch versus curb -n -gutter street options.
- Applicant has agreed to provide an exhibit with the entrance road to be further to
the north.
- Applicant has agreed to have the drainage engineer present to answer questions
during 2nd reading.
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 6-0
Absent: Shafi
8. RESOLUTIONS:
8A. RESOLUTION NO. 20-048, APPOINTING A MEMBER TO FILL A VACANCY ON
THE COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION.
TABLED UNDER CONSENT TO THE NOVEMBER 17, 2020 MEETING
REGULAR CITY COUNCIL MEETIVG MINUTES, OCTOBER 20, 2020
Page 11 of'13
9. OTHER ITEMS FOR CONSIDERATION:
9A. MSP20-0004, AMENDMENT TO THE WATERMERE CONDITIONAL SIGN
PERMIT SIGN REGULATIONS LOCATED AT 101 AND 201 WATERMERE
DRIVE, SOUTHLAKE, TEXAS.
APPROVED UNDER CONSENT
9B. SV20-0013, SIGN VARIANCE FOR TOM THUMB LOCATED AT 100 W.
SOUTHLAKE BLVD., SUITE 200, SOUTHLAKE TEXAS.
APPROVED UNDER CONSENT
9C. SV20-0014, SIGN VARIANCE FOR FIRST NATIONAL BANK LOCATED AT 605
W. SH 114, SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9C and
answered questions from Council.
Motion was made to approve Item 9C, SV20-0014, Sign Variance for First National Bank
located at 605 W. SH 114, subject to the Staff Report dated October 13, 2020, and noting
the following:
- Approve monument sign A — Option C, single panel.
- Approving directional signs ES01 and ES03 — Option C — these sign sizes shall
adhere to the sign ordinance 704J — regulations in terms of maximum sigh height
and sign face.
- Approving building directional signs ESO4 through ES08 as presented.
- Approving the upper story sigh ES10 as presented.
- Approving one clock sign.
Motion:
McCaskill
Second:
Huffman
Ayes:
McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
6-0
Absent:
Shafi
10. OTHER ITEMS FOR DISCUSSION:
10A. PROPOSED IMPROVEMENTS TO RUSTIN AND FAMILY PARK AND FRANK
EDGAR CORNISH, IV PARK.
APPROVED UNDER CONSENT
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Page 12 of 13
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 11:05pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 17TH DAY OF NOVEMBER 2020.
J/
Laura Hill
Mayor
C6Ov.. H LAfiF
ATTEST:
pro C"-
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Amy S elley, C '�.,� •"* \����
City Secretary
REGULAR CITFCOUNCIL k1EETLNG XfTN'UTES, OCTOBER 20, 2020
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