2020-08-04 Regular CC Meeting11 SCITYOUTHLAICE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA AUGUST 4, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Leadership Southlake Presentation
4. FY 2021 Budget — Guiding Principles
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at anv
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding legal issues associated
with municipal setting designation.
c. Seek advice of the city attorney regarding driveway access to FM
1938 for a future subdivision located on property addressed as 208
Randol Mill and located at the northern terminus of Maranatha Way.
d. Seek advice of the city attorney regarding a Developer's Agreement
for Cornerstone Plaza i S Nolen Dr.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 4, 2020
Page 2 of 6
2. Section 551.087: Deliberation regarding economic development
negotiations.
a. Discuss the terms and conditions of the economic development
incentive program — Project No. 2014-01.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. National Parks & Recreation Month
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the June 16, 2020 regular City Council meeting.
B. Approve Resolution No. 20-030, ratifying new and existing temporary
regulations and activities for Southlake businesses during the COVID -19
emergency until September 30, 2020 and authorizing the City Manager to
extend, implement and enact these or similar regulations or activities
beyond September 30, 2020.
C. Approve Ordinance No. 1231, 1St reading, adopting the 2020 National
Electrical Code (NEC).
D. Approve a contract renewal with Aetna to provide employee health
insurance, dental insurance, and vision insurance benefits for Plan Year
October 1, 2020 through September 30, 2021.
E. Approve a contract renewal with Standard Insurance Company to provide
employee long-term disability, life insurance, and accidental death and
dismemberment insurance for the Plan Year October 1, 2020 through
September 30, 2021.
F. Approve an Engineering Services Agreement (ESA) with Halff Associates,
Inc. to provide engineering services for the Citywide 2D Rain -on -Mesh
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 4, 2020
Page 3 of 6
hydrologic/hydraulic modeling and floodplain mapping project in the amount
of $99,915.
G. Approve a revised Advanced Funding Agreement (AFA) with TxDOT for the
replacement of the S. White Chapel Boulevard/Pleasant Run Bridge.
H. Approve an addendum to the proposal from Ford Audio -Video Systems,
LLC., which was approved by Council on June 2, 2020.
Approve the purchase of servers to support a new Citrix environment from
Delcom Group in an amount not to exceed $55,000.
J. Approve renewal of lease agreement and amendment for holiday
decorations and installation services with Christmas By Zenith for Southlake
Town Square, DPS Headquarters, Southlake Tennis Center and The Marq
Southlake for an amount not to exceed $161,830.
K. Ordinance No. 1232, 1st Reading, an ordinance amending Chapter 13,
"Peddlers and Solicitors" of the Southlake Code of Ordinances.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will notbegin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-770 (ZA20-0030), 2nd Reading, Zoning Change and
Site Plan for Yates Corner on property described as Tract 1E01, Francis
Throop Survey, Abstract No. 1511, Southlake, Tarrant County, Texas and
located at 2190 E. Dove Rd., Southlake, Texas. Current Zoning: "C-1"
Neighborhood Commercial District. Requested Zoning: "S -P-1" Detailed
Site Plan District. SPIN Neighborhood #4. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 4, 2020
Page 4 of 6
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Sou
Akahe*jexas, on Friday, July 31, 2020 by 5:00 p.m., pursuant
to the Texas GovernmOt
ler 551.
AoS elley, TR
00
City Secretary
If you plan to attend this puJY/Wt4)4&g and have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity + Innovation + Accountability + Commitment to Excellence + Teamwork
City of Southlake
City Council meeting agenda
August 4, 2020
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
6. David Lesak v. John Stokes (City of Southlake) — Civil Action No. 4:18 -CV -00295-
0
7. Russell Smith v. Blas A Hernandez, and Southlake, Texas — Civil Action No. 4:19-
cv-940
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 4, 2020
Page 6 of 6
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 418.183(D: Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d)(e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
lugCITY OF
SOUTHLAK-E
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES AUGUST 4 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, and
Councilmembers Ronell Smith and Christopher Archer.
CITY COUNCIL ABSENT: Deputy Mayor Pro Tem John Huffman, and Councilmembers
Shahid Shafi, Chad Patton.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Orlowski, Assistant to the City Manager Lauren LaNeave, Chief Financial Officer Sharen
Jackson, Assistant Police Chief Ashleigh Casey, Fire Chief Mike Starr, Director of Human
Resources Stacey Black, Director of Economic Development and Tourism Daniel Cortez,
Director of Community Services Chris Tribble, Senior Director of Planning and
Development Services Ken Baker, Director of Public Works Rob Cohen, Assistant City
Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:35pm.
2. INVOCATION: SARAH WEAVER
Ms. Sarah Weaver provided the invocation. Mayor Laura Hill led the pledges of allegiance
to the United States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE LEADERSHIP SOUTHLAKE
PRESENTATION
Southlake Chamber of Commerce Leadership Chair Lori Cerami provided a presentation
of the Leadership class.
4. FY 2021 BUDGET — GUIDING PRINCIPLES
Chief Financial Officer Sharen Jackson presented the FY 2021 Budget — Guiding
Principles.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 4, 2020
Page I of 6
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 5:39pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney; and Section 551.087 deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 6.15pm. Executive Session
began at 6:33pm and concluded at 7:10pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:30pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3131. NATIONAL PARKS & RECREATION MONTH
City Manager Shana Yelverton introduced Director of Community Services Chris Tribble
who provided a recap of events that took place during National Parks & Recreation Month.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT AGENDA:
4A. APPROVE MINUTES FROM THE JUNE 16, 2020 REGULAR CITY COUNCIL
MEETING.
4B. APPROVE RESOLUTION NO. 20-030, RATIFYING NEW AND EXISTING
TEMPORARY REGULATIONS AND ACTIVITIES FOR SOUTHLAKE
BUSINESSES DURING THE COVID -19 EMERGENCY UNTIL SEPTEMBER 30,
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 4, 2020
Page 2 of 6
2020 AND AUTHORIZING THE CITY MANAGER TO EXTEND, IMPLEMENT
AND ENACT THESE OR SIMILAR REGULATIONS OR ACTIVITIES BEYOND
SEPTEMBER 30, 2020.
4C. APPROVE ORDINANCE NO. 1231, 1ST READING, ADOPTING THE 2020
NATIONAL ELECTRICAL CODE (NEC).
4D. APPROVE A CONTRACT RENEWAL WITH AETNA TO PROVIDE EMPLOYEE
HEALTH INSURANCE, DENTAL INSURANCE, AND VISION INSURANCE
BENEFITS FOR PLAN YEAR OCTOBER 1, 2020 THROUGH SEPTEMBER 30,
2021.
4E. APPROVE A CONTRACT RENEWAL WITH STANDARD INSURANCE
COMPANY TO PROVIDE EMPLOYEE LONG-TERM DISABILITY, LIFE
INSURANCE, AND ACCIDENTAL DEATH AND DISMEMBERMENT
INSURANCE FOR THE PLAN YEAR OCTOBER 1, 2020 THROUGH
SEPTEMBER 30, 2021.
4F. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH HALFF
ASSOCIATES, INC. TO PROVIDE ENGINEERING SERVICES FOR THE
CITYWIDE 2D RAIN -ON -MESH HYDROLOGIC/HYDRAULIC MODELING AND
FLOODPLAIN MAPPING PROJECT IN THE AMOUNT OF $99,915.
4G. APPROVE A REVISED ADVANCED FUNDING AGREEMENT (AFA) WITH
TXDOT FOR THE REPLACEMENT OF THE S. WHITE CHAPEL
BOULEVARD/PLEASANT RUN BRIDGE.
4H. APPROVE AN ADDENDUM TO THE PROPOSAL FROM FORD AUDIO -VIDEO
SYSTEMS, LLC., WHICH WAS APPROVED BY COUNCIL ON JUNE 2, 2020.
41. APPROVE THE PURCHASE OF SERVERS TO SUPPORT A NEW CITRIX
ENVIRONMENT FROM DELCOM GROUP IN AN AMOUNT NOT TO EXCEED
$55,000.
4J. APPROVE RENEWAL OF LEASE AGREEMENT AND AMENDMENT FOR
HOLIDAY DECORATIONS AND INSTALLATION SERVICES WITH
CHRISTMAS BY ZENITH FOR SOUTHLAKE TOWN SQUARE, DPS
HEADQUARTERS, SOUTHLAKE TENNIS CENTER AND THE MARQ
SOUTHLAKE FOR AN AMOUNT NOT TO EXCEED $161,830.
4K. ORDINANCE NO. 1232, 1ST READING, AN ORDINANCE AMENDING
CHAPTER 13, "PEDDLERS AND SOLICITORS" OF THE SOUTHLAKE CODE
OF ORDINANCES.
APPROVED
Motion was made to approve the Consent Agenda Items 4A -4K, as written.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 4, 2020
Page 3 of 6
Motion:
McCaskill
Second:
Archer
Ayes:
McCaskill, Hill, Smith, Archer
Absent:
Shafi, Patton, Huffman
Approved:
4-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:40pm.
Keith Coulter, 1690 Bent Creek Dr., spoke about the use of public park assets.
Guy Midkiff, 921 Midland Creek Dr., did not wish to speak, but wished to register a
speaker card and stated, "resolution to examining the resolution with DDC."
There being no one else wishing to speak, Mayor Hill closed the public forum at 7:43pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-770 (ZA20-0030), 2ND READING, ZONING CHANGE
AND SITE PLAN FOR YATES CORNER ON PROPERTY DESCRIBED AS
TRACT 1E01, FRANCIS THROOP SURVEY, ABSTRACT NO. 1511,
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2190 E. DOVE
RD., SOUTHLAKE, TEXAS. CURRENT ZONING: "C-1" NEIGHBORHOOD
COMMERCIAL DISTRICT. REQUESTED ZONING: "S -P-1" DETAILED SITE
PLAN DISTRICT. SPIN NEIGHBORHOOD #4. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Mayor Hill opened the public hearing at 8:11 pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:11 pm.
Motion was made to approve Item 6A, Ordinance No. 480-770 (ZA20-0030), 2nd
Reading, Zoning Change and Site Plan for Yates Corner on property described as Tract
1 E01, Francis Throop Survey, Abstract No. 1511, Southlake, Tarrant County, Texas and
located at 2190 E. Dove Rd., subject to the Staff Report dated July 28, 2020 and Revised
Plat Review Summary No. 2, dated June 16, 2020, and granting the following:
1. Subdivision Ordinance No. 483, as amended, to allow no right of way dedication.
2. Subdivision Ordinance No. 483, as amended, to allow no >_ 8' multi -use trail along
E. Dove Rd. and no 5' sidewalk along N. Kimball Ave.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 4, 2020
Page 4 of 6
3. Driveway Ord. No. 634, as amended, to allow the driveways as shown on the plan
with regard to distance to an intersection, minimum centerline spacing along a
roadway, driveway throat width, stacking depths on all driveways, and a
commercial driveway on a collector. The existing driveways are nonconforming.
4. Landscape Ord. No. 544, as amended, to allow the parking lot landscaping as
shown on the site plan and landscape plan.
Motion: McCaskill
Second: Archer
Ayes: McCaskill, Hill, Smith, Archer
Absent: Shafi, Patton, Huffman
Approved: 4-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACT
1 E01, FRANCIS THROOP SURVEY, ABSTRACT NO. 1511, SOUTHLAKE, TARRANT
COUNTY, TEXAS, BEING APPROXIMATELY 0.541 ACRES, AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "C-1" NEIGHBORHOOD
COMMERCIAL DISTRICT TO "S -P-1" DETAILED SITE PLAN DISTRICT, AS DEPICTED
ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED
IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING
ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 4, 2020
Page 5 of 6
Mayor Hill adjourned the meeting at 7:45pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 18TH DAY OF AU UST 2020.
Laura Hill
Mayor
ATTEST: ��.��pUT..
� off,• , m
4A4yl ey, R C
City Secretary �'., �•`
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 4, 2020
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