2020-03-23 Special CC MeetingOU
CITY OF
STHLAKE
TEXAS
SPECIAL CITY COUNCIL MEETING AGENDA MARCH 23, 2020
LOCATION: VIA VIDEO CONFERENCE
NOTICE IS HEREBY GIVEN in accordance with order of the Office of the Governor
issued March 16, 2020, the City Council of the City of Southlake will conduct a Special
Meeting scheduled for 5:30 p.m., on Monday, March 23, 2020 by video conference in
order to advance the public health goal of limiting face-to-face meetings (also called
"social distancing") to slow the spread of the Coronavirus (COVID-19).
This Notice and Meeting Agenda, and the Agenda Packet, are posted online at
https://www.cityofsouthiake.com/A.endaCenter
The public will be permitted to offer public comments as provided by the agenda and as
permitted by the presiding officer during the meeting via this link
https://cityofsouthlake.webex.com/cityofsouthlake/onstage/g.php?MTID=ebe3627087bc
ccb525c4f0076db66ef89, hosted through Webex.
A recording of this meeting will be made and will be available to the public in accordance
with the Open Meetings Act.
TIME: 5:30 p.m.
Call to order
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at anv
time during the meeting that a need arises for the City Council to seek
advice from the City Attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding legal issues with a
public health response.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. Discuss and consider adopting Resolution No. 20-015 extending the Mayor's First
Amended Declaration of a Disaster.
City of Southlake values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council Special Meeting Agenda
March 23, 2020
Page 2 of 2
4. Consider adopting Resolution No. 20-016 ordering the postponement of the May
2, 2020 General Election for the purpose of electing City Council for Place 1 and
Place 6 to the November 3, 2020 Uniform Election Date as a result of the
Governor's Proclamation issued on March 18, 2020.
5. Consider adopting Resolution No. 20-017 ordering the postponement of the May
2, 2020 City Bond Election for the issuance of a General Obligation Bond to the
November 3, 2020 Uniform Election Date as a result of the Governor's
Proclamation issued on March 18, 2020.
6. Special meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, So®4thliake4lTexas, on Friday, March 20, 2020, by 5:00 p.m.,
pursuant to the Texas G�,,��t,%�j Chapter 551.
VAmelley,J'RMfCity a
si
`
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
U9 TEXAS
SOUTHLAK.-E
SPECIAL CITY COUNCIL VIDEO CONFERENCE MEETING MINUTES MARCH 23, 2020
LOCATION: VIA VIDEO CONFERENCE
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy
Mayor Pro Tem John Huffman, and Councilmembers Shahid Shafi, Chad Patton, Ronell
Smith and Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager and Director
of Economic Development & Tourism Alison Orlowski, Assistant City Manager Ben
Thatcher, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank, Chief
Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy
Director of Economic Development Daniel Cortez, Assistant Police Chief Ashleigh Casey,
Fire Chief Mike Starr, Director of Human Resources Stacey Black, Deputy Director of
Information Technology Jerry Weitzel, Senior Director of Planning and Development
Services Ken Baker, Director of Public Works Rob Cohen, Assistant City Attorney Cara
White, and City Secretary Amy Shelley.
VIDEO CONFERENCE MEETING:
CALL TO ORDER
Video Conference Meeting was called to order by Mayor Laura Hill at 5:30pm.
2A. EXECUTIVE SESSION
Executive Session was not necessary for this video conference meeting.
VIDEO CONFERENCE MEETING ITEMS:
3. DISCUSS AND CONSIDER ADOPTING RESOLUTION NO. 20-015 EXTENDING
THE MAYOR'S FIRST AMENDED DECLARATION OF A DISASTER.
APPROVED
Motion was made to approve Resolution No. 20-015, Extending the Mayor's First
Amended Declaration of a Disaster, noting that the City Council is extending the First
Amended Declaration until terminated by order of the City Council; also noting that the
City's local disaster declaration conditions will change as needed under this extension to
reflect county, state and federal government orders and declarations issued from this day
forward in response to the Coronavirus Disease 2019 public health emergency.
SPECIAL CITY COUNCIL VIDEO CONFERENCE MEETING MINUTES, MARCH 23, 2020
Page I of 3
Motion:
McCaskill
Second:
Huffman
Ayes:
Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
7-0
4. CONSIDER ADOPTING RESOLUTION NO. 20-016 ORDERING THE
POSTPONEMENT OF THE MAY 2, 2020 GENERAL ELECTION FOR THE
PURPOSE OF ELECTING CITY COUNCIL FOR PLACE 1 AND PLACE 6 TO
THE NOVEMBER 3, 2020 UNIFORM ELECTION DATE AS A RESULT OF THE
GOVERNOR'S PROCLAMATION ISSUED ON MARCH 18, 2020.
APPROVED
Motion was made to approve Resolution No. 20-016, directing the City Attorney to add
language to postpone the election until November 3, 2020 OR an earlier optional date
that may be specified as an alternative in a future order issued by the Governor.
Motion:
McCaskill
Second:
Huffman
Ayes:
Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
7-0
5. CONSIDER ADOPTING RESOLUTION NO. 20-017 ORDERING THE
POSTPONEMENT OF THE MAY 2, 2020 CITY BOND ELECTION FOR THE
ISSUANCE OF A GENERAL OBLIGATION BOND TO THE NOVEMBER 3, 2020
UNIFORM ELECTION DATE AS A RESULT OF THE GOVERNOR'S
PROCLAMATION ISSUED ON MARCH 18, 2020.
APPROVED
Motion was made to approve Resolution No. 20-017, directing the City Attorney to add
language to postpone the election until November 3, 2020 OR an earlier optional date
that may be specified as an alternative in a future order issued by the Governor.
Motion:
McCaskill
Second:
Huffman
Ayes:
Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
7-0
PUBLIC FORUM
Mayor Hill opened the public forum at 5:57pm. There being no one wishing to participate,
Mayor Hill closed the public forum at 5:57pm.
6. ADJOURNMENT
Mayor Hill adjourned the video conference meeting at 5:58pm.
SPECIAL CITY COUNCIL VIDEO CONFERENCE MEETING MINUTES, MARCH 23, 2020
Page 2 of 3
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 21ST DAY OF APRIL 2020.
1 WA�w
Laura Hill
Mayor
vI H L,1
ATTEST: �.` g� . F
Am S elley, T R
City cretary �'•, ......••' • ��`•
SPECIAL CITY COUNCIL VIDEO CONFERENCE MEETING MINUTES, MARCH 23, 2020
Page 3 of 3