2020-03-17 Regular CC MeetingCITY OF
SOUTHLAKI✓
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA MARCH 17. 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order
Invocation: Clayton Reed
3. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held.
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding maintenance
responsibilities for city parks.
b. Seek advice of the city attorney regarding legal questions associated
with solid waste license agreements.
c. Seek advice of the city attorney regarding legal issues associated
with municipal setting designation.
d. Seek advice of the city attorney regarding legal issues with a public
health response.
e. Seek advice of the city attorney regarding the establishment of term
limits for board and commission positions.
f. Seek advice of the city attorney regarding driveway access to FM
1938 for a future subdivision located on property addressed as 208
Randol Mill and located at the northern terminus of Maranatha Way.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 17, 2020
Page 2 of 6
2. Section 551.072: Deliberation regarding real property.
a. Discuss the potential purchase or lease of real property for city
facilities and projects.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Stormwater Management Program
2. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the March 3, 2020 regular City Council meeting.
B. Approve the 2019 Comprehensive Annual Financial Report.
C. Approve the purchase of Cisco SMARTnet from Presidio in an amount not
to exceed $109,000.
D. Approve a contract renewal for utility parts to Atlas Utility Supply Co. in an
amount not to exceed $500,000.
E. Approve a contract renewal for utility parts to Ferguson Waterworks in
amount not to exceed $100,000.
F. Approve purchase of replacement street sweeper from Kinloch Equipment
& Supply, Inc. in the Amount of $216,632.
G. Approve Resolution No. 20-014, City of Southlake personnel policy
authorizing the City Manager to enact personnel policies in emergent
situations.
H. Cancel the April 7, 2020 City Council meeting.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 17, 2020
Page 3 of 6
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 20-007, ZA20-0010, Specific Use Permit for a Residential
Solar Energy System on property described as Lot 3R1, M. Mahaffey No.
916 Addition, an addition to the City of Southlake, Denton County, Texas
and located at 245 E. Bob Jones Road, Southlake, Texas. Current Zoning:
"SF -2" Single Family Residential District. SPIN Neighborhood #1. PUBLIC
HEARING
B. ZA20-0014, Site Plan for Lot 6, Players Circle on property being described
as Lot 6, Players Circle Addition, an addition to the City of Southlake,
Tarrant County, Texas located at 220 Players Circle, Southlake Texas.
Current Zoning: "C-3" General Commercial District. SPIN Neighborhood
#10. PUBLIC HEARING
C. Resolution No. 20-008, (ZA20-0011), Specific Use Permit for Outdoor Sales
and Services for Camp Gladiator on property described as Lots 5 and 7,
Block 1, Southlake Crossing Phase II, an addition to the City of Southlake,
Tarrant County, Texas located at 2101 and 2001 W. Southlake Blvd.,
Texas. Current Zoning: "C-3" General Commercial District. SPIN
Neighborhood #10. PUBLIC HEARING
D. Resolution No. 20-009, (ZA20-0012), Specific Use Permit for Outdoor Sales
and Services for Camp Gladiator on property described as Lot 1 R, Block 1,
White Chapel Methodist Church Addition, an addition to the City of
Southlake, Tarrant County, Texas located at 185 S. White Chapel Blvd.,
Texas. Current Zoning: "CS" Community Services District. SPIN
Neighborhood #9. PUBLIC HEARING
E. Resolution No. 20-010, (ZA20-0013), Specific Use Permit for Outdoor Sales
and Services for Camp Gladiator on property described as Lot 5R, Green
Meadow Subdivision, an addition to the City of Southlake, Tarrant County,
Texas located at 800 S. Kimball Ave., Texas. Current Zoning: "CS"
Community Services District. SPIN Neighborhood #8. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 17, 2020
Page 4 of 6
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SV20-0003, Sign Variance to Sign Ordinance No. 704, as amended, for
Banyan Court Capital, located at 151 Players Circle, Southlake, TX
B. SV20-0004, Sign Variance to Sign Ordinance No. 704, as amended, for
Stony Brook, located at 102 Stony Brook Way, Southlake, TX
C. MSP19-0003, Amendment to the Master Sign Plan for Methodist Southlake
Hospital located at 401-451 E. SH 114, Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, March 13, 2020, by 5:00 p.m.,
pursuant to the Texas,:63'Favn$ft Code, Chapter 551.
`
City Secretary �**
........
If
If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 17, 2020
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
6. David Lesak v. John Stokes (City of Southlake) — Civil Action No. 4:18 -CV -00295-
0
7. Russell Smith v. Blas A Hernandez, and Southlake, Texas — Civil Action No. 4:19-
cv-940
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 17, 2020
Page 6 of 6
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
lug TEXAS
SOUTHLAKE
REGULAR CITY COUNCIL MEETING MINUTES MARCH 17, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, and
Councilmembers Shahid Shafi, Ronell Smith and Christopher Archer.
CITY COUNCIL ABSENT: Deputy Mayor Pro Tem John Huffman and Councilmember
Chad Patton.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager and Director
of Economic Development & Tourism Alison Ortowski, Assistant City Manager Ben
Thatcher, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank, Chief
Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy
Director of Economic Development Daniel Cortez, Assistant Police Chief Ashleigh Casey,
Fire Chief Mike Starr, Director of Human Resources Stacey Black, Deputy Director of
Information Technology Jerry Weitzel, Senior Director of Planning and Development
Services Ken Baker, Director of Public Works Rob Cohen, Assistant City Attorney Cara
White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:35pm.
2. INVOCATION: CLAYTON REED
Mr. Reed provided the invocation via video. Mayor Laura Hill led the pledges of allegiance
to the United States and Texas Flags.
3. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 17, 2020
Page 1 of 5
Regular Session was called to order by Mayor Hill at 5:41 pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney and Section 551.072 deliberation regarding real property. City Council
adjourned for Executive Session at 5:41 pm. Executive Session began at 5:43pm and
concluded at 7:14pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:14pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER'S REPORT
3131. STORMWATER MANAGEMENT PROGRAM
There was no presentation or discussion on this item.
3132. FINANCIAL REPORT (WRITTEN)
There was no discussion on this item.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE MARCH 3, 2020 REGULAR CITY COUNCIL
MEETING.
4B. APPROVE THE 2019 COMPREHENSIVE ANNUAL FINANCIAL REPORT.
4C. APPROVE THE PURCHASE OF CISCO SMARTNET FROM PRESIDIO IN AN
AMOUNT NOT TO EXCEED $109,000.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 1 ?, 2020
Page 2 of 5
4D. APPROVE A CONTRACT RENEWAL FOR UTILITY PARTS TO ATLAS UTILITY
SUPPLY CO. IN AN AMOUNT NOT TO EXCEED $500,000.
4E. APPROVE A CONTRACT RENEWAL FOR UTILITY PARTS TO FERGUSON
WATERWORKS IN AN AMOUNT NOT TO EXCEED $100,000.
4F. APPROVE PURCHASE OF REPLACEMENT STREET SWEEPER FROM
KINLOCH EQUIPMENT & SUPPLY, INC. IN THE AMOUNT OF $216,632.
4G. APPROVE RESOLUTION NO. 20-014, CITY OF SOUTHLAKE PERSONNEL
POLICY AUTHORIZING THE CITY MANAGER TO ENACT PERSONNEL
POLICIES IN EMERGENT SITUATIONS.
4H. CANCEL THE APRIL 7, 2020 CITY COUNCIL MEETING.
APPROVED
Motion was made to approve the Consent Agenda Items 4A -4H as written, noting the
following-
- The April 21St City Council meeting or others following maybe conducted via video
conference,-
-
onference;- Tabling Agenda Items 6A, 613, 6C, 6D, 6E, 9A, 913, and 9C to a date and time
established by staff.
Motion:
McCaskill
Second:
Shafi
Ayes:
Shafi, McCaskill, Hill, Smith, Archer
Approved:
5-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:16pm. There being no one wishing to speak,
Mayor Hill closed the public forum at 7:16pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. RESOLUTION NO. 20-007, ZA20-0010, SPECIFIC USE PERMIT FOR A
RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY DESCRIBED AS
LOT 3R1, M. MAHAFFEY NO. 916 ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, DENTON COUNTY, TEXAS AND LOCATED AT 245 E. BOB
JONES ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF -2" SINGLE
FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #1. PUBLIC
HEARING
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 17, 2020
Page 3 of 5
TABLED UNDER CONSENT
6B. ZA20-0014, SITE PLAN FOR LOT 6, PLAYERS CIRCLE ON PROPERTY BEING
DESCRIBED AS LOT 6, PLAYERS CIRCLE ADDITION, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT 220
PLAYERS CIRCLE, SOUTHLAKE TEXAS. CURRENT ZONING: "C-3"
GENERAL COMMERCIAL DISTRICT. SPIN NEIGHBORHOOD #10. PUBLIC
HEARING
TABLED UNDER CONSENT
6C. RESOLUTION NO. 20-008, (ZA20-0011), SPECIFIC USE PERMIT FOR
OUTDOOR SALES AND SERVICES FOR CAMP GLADIATOR ON PROPERTY
DESCRIBED AS LOTS 5 AND 7, BLOCK 1, SOUTHLAKE CROSSING PHASE
II, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
LOCATED AT 2101 AND 2001 W. SOUTHLAKE BLVD., TEXAS. CURRENT
ZONING: "C-3" GENERAL COMMERCIAL DISTRICT. SPIN NEIGHBORHOOD
#10. PUBLIC HEARING
TABLED UNDER CONSENT
6D. RESOLUTION NO. 20-009, (ZA20-0012), SPECIFIC USE PERMIT FOR
OUTDOOR SALES AND SERVICES FOR CAMP GLADIATOR ON PROPERTY
DESCRIBED AS LOT 1R, BLOCK 1, WHITE CHAPEL METHODIST CHURCH
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS LOCATED AT 185 S. WHITE CHAPEL BLVD., TEXAS.
CURRENT ZONING: "CS" COMMUNITY SERVICES DISTRICT. SPIN
NEIGHBORHOOD #9. PUBLIC HEARING
TABLED UNDER CONSENT
6E. RESOLUTION NO. 20-010, (ZA20-0013), SPECIFIC USE PERMIT FOR
OUTDOOR SALES AND SERVICES FOR CAMP GLADIATOR ON PROPERTY
DESCRIBED AS LOT 5R, GREEN MEADOW SUBDIVISION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT 800 S.
KIMBALL AVE., TEXAS. CURRENT ZONING: "CS" COMMUNITY SERVICES
DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
TABLED UNDER CONSENT
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 17, 2020
Page 4 of 5
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV20-0003, SIGN VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED,
FOR BANYAN COURT CAPITAL, LOCATED AT 151 PLAYERS CIRCLE,
SOUTHLAKE, TX
TABLED UNDER CONSENT
9B. SV20-0004, SIGN VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED,
FOR STONY BROOK, LOCATED AT 102 STONY BROOK WAY, SOUTHLAKE,
TX
TABLED UNDER CONSENT
9C. MSP19-0003, AMENDMENT TO THE MASTER SIGN PLAN FOR METHODIST
SOUTHLAKE HOSPITAL LOCATED AT 401-451 E. SH 114, SOUTHLAKE,
TEXAS.
TABLED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 7:17pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 21ST DAY OF APRIL 2020.
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Mayor
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REGULAR CITY COUNCIL MEETING MINUTES, MARCH 17, 2020
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