2020-01-23 CC WorkshopCITY OF
SOUTHLAKE
TEXAS
CITY COUNCIL WINTER WORKSHOP: JANUARY 23, 2020
LOCATION: The Marq Southlake
285 Shady Oaks Drive
Southlake. Texas 76092
TIME: 5:00 P.M.
Call to order.
A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
Section 551.072: Deliberation regarding real property
a. Discuss the acquisition of real property for public purposes.
B. Reconvene: Action necessary on items discussed in Executive Session.
Discussion: Infrastructure
a. Bond Election for Storm Water Management/Open Space Program
4. Discussion: Performance Management
a. 2019 Citizen Satisfaction Survey Results
Discussion: Performance Management
a. 2019 Employee Engagement Survey Results
6. Discussion: Safety & Security
a. Human Trafficking
Discussion: Focus Areas
a. Safety & Security
b. Mobility
c. Infrastructure
d. Quality Development
e. Partnerships & Volunteerism
f. Performance Management
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council Winter Retreat
January 23, 2020
Page 2 of 4
8. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, January 17, 2020 by 5:00 p.m.,
pursuant to the Texas GovelttRf1�41t��gyle, Chapter 551.
Amy 4hey, TRMC>
City Sberetary v
If you plan to attend this',py !i,ciif� idtrlig and have a disability that requires special
needs, please advise the City secretarys Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council Winter Retreat
January 23, 2020
Page 3 of 4
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
6. David Lesak v. John Stokes (City of Southlake) — Civil Action No. 4:18 -CV -
00295 -0
7. Russell Smith v. Blas A Hernandez, and Southlake, Texas — Civil Action No.
4:19-cv-940
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council Winter Retreat
January 23, 2020
Page 4 of 4
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
0 CITY OF
SOUTHLAKE
TEXAS
CITY COUNCIL WINTER WORKSHOP MINUTES JANUARY 23, 2020
LOCATION: The Marq Southlake
285 Shady Oaks Drive
Southlake, Texas 76092
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tern Shawn McCaskill,
Deputy Mayor Pro Tern John Huffman, and Councilmembers Chad Patton, Ronell
Smith, and Chris Archer.
ABSENT: Councilmember Shahid Shafi
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager and
Director of Economic Development & Tourism Alison Ortowski, Assistant City Manager
Ben Thatcher, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank, Chief
Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy
Director of Economic Development Daniel Cortez, Police Chief James Brandon, Fire
Chief Mike Starr, Deputy Fire Chief Kurt Hall, Director of Human Resources Stacey
Black, Director of Planning and Development Services Ken Baker, Deputy Director of
Public Works Kyle Hogue, and City Secretary Amy Shelley.
1. CALL TO ORDER
Mayor Laura Hill called the workshop to order at 5:52p.m.
2. DINNER/WELCOME
Mayor Hill welcomed everyone. Council had dinner during the onset of the meeting.
City Manager Shana Yelverton made opening comments.
2A. EXECUTIVE SESSION
An executive session was not convened for this meeting.
3. DISCUSSION: INFRASTRUCTURE
3A. BOND ELECTION FOR STORM WATER MANAGEMENT/OPEN SPACE
PROGRAM
City Manager Shana Yelverton introduced Assistant City Manager Ben Thatcher and
Chief Financial Officer Sharen Jackson provided an overview of a proposed bond
election for a storm water management/open space program. They provided details that
City of Southlake values:
Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork
included initial ideas regarding possible bond proposal for open space, debt capacity,
guidelines for identifying property, the bond election calendar, election and
communication plan timeline. They further sought direction on the next steps.
4. DISCUSSION: PERFORMANCE MANAGEMENT
4A. 2019 CITIZEN SATISFACTION SURVEY RESULTS
City Manager Shana Yelverton introduced Assistant to the City Manager Lauren
LaNeave who provided an overview of the 2019 Citizen Satisfaction Survey results that
included the survey objectives, research structure, the City's performance in meeting
the needs of residents, where the City should focus its efforts, and moving forward with
survey results.
MAYOR HILL CALLED FOR A SHORT BREAK AT 6:50 P.M., AND RECONVENED
AT 6:58 P.M.
5. DISCUSSION: PERFORMANCE MANAGEMENT
5A. 2019 EMPLOYEE ENGAGEMENT SURVEY RESULTS
City Manager Shana Yelverton introduced Director of Human Resources Stacey Black,
who presented the results of the 2019 Employee Engagement Study and answered
questions from Council.
6. DISCUSSION: SAFETY & SECURITY
6A. HUMAN TRAFFICKING
City Manager Shana Yelverton introduced Fire Chief Mike Starr and Police Chief James
Brandon who discussed measurements in place relative to Safety & Security and
Human Trafficking and answered questions from Council.
7. FOCUS AREA DISCUSSION
The purpose of this section was to provide time for Council to discuss key policy issues
in each of the focus area categories. There were no questions or discussion from
Council relative to items 7A-7F.
7A. SAFETY & SECURITY
7B. MOBILITY
7C. INFRASTRUCTURE
7D. QUALITY DEVELOPMENT
7E. PARTNERSHIPS & VOLUNTEERISM
7F. PERFORMANCE MANAGEMENT
8. ADJOURNMENT
CITY COUNCIL WINTER WORKSHOP MEETING MINUTES, JANUARY 23, 2020
Page 2 of 3
Mayor Hill thanked the staff for their hard work and dedication to the City and adjourned
the meeting at 7:39pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 4TH DAY OF F BRUARY 2020.
Gl,,
,i6A441
Laura ill
Mayor
A% LAK ,�,
ATTEST: %,;0J • /.,,
Amy S a ey, TRMCI t'-' 'c'\
City Se etary ��.,� •-•• .
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CITY COUNCIL WINTER WORKSHOP MEETING MINUTES, JANUARY 23, 2020
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