2019-08-06 Regular CC MeetingCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA AUGUST 6, 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight — iCode
4. FY 2020 Budget: Guiding Principles
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
1. Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding Tax Increment
Reinvestment Zone #1.
c. Seek advice of the city attorney regarding the legal authority of the
Zoning Board of Adjustment.
2. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for city
facilities and projects.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 6, 2019
Page 2 of 6
3. Section 551.087: Deliberation regarding economic development
negotiations.
a. Discuss the terms and conditions of an economic development
incentive program — Project No. 2014-01
b. Discuss the terms and conditions of an economic development
incentive program — Project No. 2019-01
c. Discuss the terms and conditions of an economic development
incentive program — Project No. 2019-03
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. National Parks & Recreation Month
2. Back to School Mobility Update
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the June 18, 2019 regular City Council meeting.
B. Approve minutes from the June 26, 2019 City Council Summer Workshop.
C. Approve Resolution No. 19-027, adopting an amended and restated 380
Agreement between the City of Southlake and SRH Hospitality Southlake
Investments, LLC, a Texas Limited Liability Corporation.
D. Approve Resolution No. 19-025, appointing the Southlake 2035 Parks,
Recreation & Open Space Master Plan Committee.
E. Approve a contract renewal and change order with Aetna to provide
employee health insurance, dental insurance, and vision insurance benefits
for Plan Year October 1, 2019 through September 30, 2020.
F. Approve a contract with Standard Insurance Company to provide employee
long-term disability, life insurance, and accidental death and
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 6, 2019
Page 3 of 6
dismemberment insurance for the Plan Year October 1, 2019 through
September 30, 2020.
G. Approve a professional services agreement with Kronos to upgrade the
current Kronos employee timekeeping system including purchasing
software, hardware, and maintenance in an amount not to exceed $86,369.
H. Approve an Encroachment and Joint Use Agreement for Moxie's Southlake
outdoor dining area within the City right of way at 1460 Main Street and
Central Avenue.
Award the contract for the Repainting of the Miron 1.5 Million Gallon (MG)
Single Pedestal Composite Elevated Storage Tank to Viking Industrial
Painting in an amount not to exceed $623,000.
Approve an Engineering Services Agreement (ESA) with Halff Associates,
Inc. to provide engineering services for the Kirkwood Branch Watershed
Study project in amount not to exceed $163,800.
K. Approve an Engineering Services Agreement (ESA) with Halff Associates,
Inc. to provide survey and engineering services for storm drain and sidewalk
improvements near the intersection of North Peytonville Avenue and Raven
Bend Court in amount not to exceed $59,500.
L. Approve an Agreement for Professional Services with Schrickel Rollins
PSC for the design of Kirkwood Boulevard Enhancements in an amount not
to exceed $190,000.
REGULAR AGENDA:
Public Forum. (The Public Forum will notbegin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items
A. ZA19-0032, Site Plan for iL Calabrese on property described as Lot 3,
Greenway -Carroll Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 1281 East State Highway 114, Southlake,
Texas. Current Zoning: "C-3" General Commercial District. SPIN
Neighborhood #8. PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 6, 2019
Page 4 of 6
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-313B, (ZA19-0029), 1st Reading, Zoning Change and
Concept Plan for Sabre Group Campus on property being described as Lots
1 R1 R1 R, 1 R1 R2, 1R2, 2R, 3, 4R1 -4R3, Block 1, Sabre Group Campus
Addition, and Lot 4, Block A, MTP -IBM #1 Additions, all being additions to
the City of Southlake, Tarrant County, Texas located at 1001, 1050, 1051,
1400, 1600, 1750, 1901, W. Kirkwood Blvd., 3415 T. W. King Rd. and 3110,
3112, 3120, 3140, 3150 Sabre Drive, Southlake Texas. "NR -PUD" Non -
Residential Planned Unit Development District. Proposed Zoning: "NR -
PUD" Non -Residential Planned Unit Development District. SPIN
Neighborhood #1. (If approved at the 1st Reading, a public hearing will be
held at the August 20, 2019 City Council meeting).
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Sou , ighgrTexas on Friday, August 2, 2019, by 5:00 p.m.,
pursuant to the Texas GoX4F* (pPYtt4tF, Chapter 551.
? D
Amy iLNeOley, TRM "'-
City Secretary
If you plan to attend this pub tUawaf�ul1V and have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 6, 2019
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 6, 2019
Page 6 of 6
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
VICITY OF
SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES AUGUST 6, 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tern Shawn McCaskill, Deputy
Mayor Pro Tern John Huffman, and Councilmembers Shahid Shafi, Ronell Smith and
Christopher Archer.
CITY COUNCIL ABSENT: Councilmember Chad Patton
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager and Director of Economic Development & Tourism
Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank,
Communications Manager Vicky Schiber, Chief Financial Officer Sharen Jackson,
Director of Community Services Chris Tribble, Deputy Director of Community Services
Kate Meacham, Deputy Director of Economic Development Daniel Cortez, Police Chief
James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black,
Deputy Director of Information Technology Jerry Weitzel, Senior Director of Planning and
Development Services Ken Baker, Director of Public Works Rob Cohen, Assistant City
Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:39pm.
2. INVOCATION: CLAYTON REED
Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United
States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT— !CODE
Deputy Director of Economic Development Daniel Cortez introduced Saniya Kashif,
Director of iCode-Southlkae, Southlake's Business Spotlight. iCode is a computer science
education company specializing in Critical Thinking, Project-Based Learning (PBL),
Presentation Skills, Collaboration and Teamwork.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 6, 2019
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4. FY 2020 BUDGET: GUIDING PRINCIPLES
Chief Financial Officer Sharen Jackson provided City Council with an overview of the
guiding principles for the FY 2020 Budget.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 6:22pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney; Section 551.072 deliberation regarding real property; and Section
551.087 deliberation regarding economic development negotiations. City Council
adjourned for Executive Session at 6:23pm. Executive Session began at 6:35pm and
concluded at 7:40pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:48pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER'S REPORT
3B1. NATIONAL PARKS & RECREATION MONTH
City Manager Shana Yelverton introduced Director of Community Services Chris Tribble
who recapped the activities of July's National Parks and Recreation Month and
highlighted specific accomplishments of the team.
3B2. BACK TO SCHOOL MOBILITY UPDATE
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City Manager Shana Yelverton introduced Director of Public Works Rob Cohen who
discussed mobility efforts to make back-to-school easier and safer with current ongoing
projects at CISD campuses, as well as the White Chapel Road widening project.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE JUNE 18, 2019 REGULAR CITY COUNCIL
MEETING.
4B. APPROVE MINUTES FROM THE JUNE 26, 2019 CITY COUNCIL SUMMER
WORKSHOP.
4C. APPROVE RESOLUTION NO. 19-027, ADOPTING AN AMENDED AND
RESTATED 380 AGREEMENT BETWEEN THE CITY OF SOUTHLAKE AND
SRH HOSPITALITY SOUTHLAKE INVESTMENTS, LLC, A TEXAS LIMITED
LIABILITY CORPORATION.
4D. APPROVE RESOLUTION NO. 19-025, APPOINTING THE SOUTHLAKE 2035
PARKS, RECREATION & OPEN SPACE MASTER PLAN COMMITTEE.
4E. APPROVE A CONTRACT RENEWAL AND CHANGE ORDER WITH AETNA TO
PROVIDE EMPLOYEE HEALTH INSURANCE, DENTAL INSURANCE, AND
VISION INSURANCE BENEFITS FOR PLAN YEAR OCTOBER 1, 2019
THROUGH SEPTEMBER 30, 2020.
4F. APPROVE A CONTRACT WITH STANDARD INSURANCE COMPANY TO
PROVIDE EMPLOYEE LONG-TERM DISABILITY, LIFE INSURANCE, AND
ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE FOR THE PLAN
YEAR OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020.
4G. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH KRONOS TO
UPGRADE THE CURRENT KRONOS EMPLOYEE TIMEKEEPING SYSTEM
INCLUDING PURCHASING SOFTWARE, HARDWARE, AND MAINTENANCE
IN AN AMOUNT NOT TO EXCEED $86,369.
4H. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR
MOXIE'S SOUTHLAKE OUTDOOR DINING AREA WITHIN THE CITY RIGHT
OF WAY AT 1460 MAIN STREET AND CENTRAL AVENUE.
41. AWARD THE CONTRACT FOR THE REPAINTING OF THE MIRON 1.5
MILLION GALLON (MG) SINGLE PEDESTAL COMPOSITE ELEVATED
STORAGE TANK TO VIKING INDUSTRIAL PAINTING IN AN AMOUNT NOT TO
EXCEED $623,000.
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4J. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH HALFF
ASSOCIATES, INC. TO PROVIDE ENGINEERING SERVICES FOR THE
KIRKWOOD BRANCH WATERSHED STUDY PROJECT IN AMOUNT NOT TO
EXCEED $163,800.
4K. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH HALFF
ASSOCIATES, INC. TO PROVIDE SURVEY AND ENGINEERING SERVICES
FOR STORM DRAIN AND SIDEWALK IMPROVEMENTS NEAR THE
INTERSECTION OF NORTH PEYTONVILLE AVENUE AND RAVEN BEND
COURT IN AMOUNT NOT TO EXCEED $59,500.
4L. APPROVE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH
SCHRICKEL ROLLINS PSC FOR THE DESIGN OF KIRKWOOD BOULEVARD
ENHANCEMENTS IN AN AMOUNT NOT TO EXCEED $190,000.
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4L.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Smith, Huffman, Archer
Approved: 5-0
Absent: Patton
(Mayor Hill's vote was not cast due to the use of the new voting system. Had she casted
her vote, she would have voted in favor)
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 8:07pm. There being no one wishing to speak,
Mayor Hill closed the public forum at 8:07pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. ZA19-0032, SITE PLAN FOR IL CALABRESE ON PROPERTY DESCRIBED AS
LOT 3, GREENWAY-CARROLL ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1281 EAST
STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "C-3"
GENERAL COMMERCIAL DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
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Page 4 of 6
Mayor Hill opened the public hearing at 8:15pm.
There being no one wishing to speak, Mayor Hill closed the public hearing at 8:15pm.
Motion was made to approve Item 6A, ZA19-0032, Site Plan for iL Calabrese on property
described as Lot 3, Greenway-Carroll Addition, an addition to the City of Southlake,
Tarrant County, Texas and located at 1281 East State Highway 114, Southlake, Texas.
Current Zoning: "C-3" General Commercial District. SPIN Neighborhood #8, subject to
the Staff Report dated July 30, 2019, and Revised Site Plan Review Summary No. 2,
dated July 30, 2019, granting the following:
- A 10% parking reduction in the off-street parking requirements to allow 71 spaces
to accommodate maximum seating requirements (233 total seating capacity).
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Hill, Huffman, Smith and Archer
Approved: 6-0
Absent: Patton
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS
7A. ORDINANCE NO. 480-313B, (ZA19-0029), 1ST READING, ZONING CHANGE
AND CONCEPT PLAN FOR SABRE GROUP CAMPUS ON PROPERTY BEING
DESCRIBED AS LOTS 1 R1 R1 R, 1 R1 R2, 1R2, 2R, 3, 4R1-4R3, BLOCK 1,
SABRE GROUP CAMPUS ADDITION, AND LOT 4, BLOCK A, MTP-IBM #1
ADDITIONS, ALL BEING ADDITIONS TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS LOCATED AT 1001, 1050, 1051, 1400, 1600, 1750,
1901, W. KIRKWOOD BLVD., 3415 T. W. KING RD. AND 3110, 3112, 3120,
3140, 3150 SABRE DRIVE, SOUTHLAKE TEXAS. "NR-PUD" NON-
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. PROPOSED
ZONING: "NR-PUD" NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT
DISTRICT. SPIN NEIGHBORHOOD#1. (IF APPROVED AT THE 1ST READING,
A PUBLIC HEARING WILL BE HELD AT THE AUGUST 20, 2019 CITY
COUNCIL MEETING).
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7A and
answered questions from Council.
Motion was made to approve Item 7A, Ordinance No. 480-313B, (ZA19-0029), 1st
Reading, Zoning Change and Concept Plan for Sabre Group Campus on property being
described as Lots 1 R1 R1 R, 1 R1 R2, 1 R2, 2R, 3, 4R1-4R3, Block 1, Sabre Group Campus
Addition, and Lot 4, Block A, MTP-IBM #1 Additions, all being additions to the City of
Southlake, Tarrant County, Texas located at 1001, 1050, 1051, 1400, 1600, 1750, 1901,
W. Kirkwood Blvd., 3415 T. W. King Rd. and 3110, 3112, 3120, 3140, 3150 Sabre Drive,
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 6, 2019
Page 5 of 6
South lake Texas. "NR-PUD" Non-Residential Planned Unit Development District.
Proposed Zoning: "NR-PUD" Non-Residential Planned Unit Development District. SPIN
Neighborhood #1, subject to the Staff Report dated July 30, 2019 and Concept Plan
Review Summary No. 2 dated May 31, 2019, also noting the following:
- The "properties" as described in the zoning case can continue to develop under
Ordinance No. 480-313 incorporating all uses, regulations and vested rights.
- Ordinance No. 480-313 will be amended to allow Outdoor Sales and Services to
be allowed with approval of a Specific Use permit, subject to the requirements of
Section 45.11 of the Southlake Zoning ordinance, as amended and the application
of this provision will be limited to Lot 1 R2, Block 1, Sabre Group Campus Addition.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Hill, Huffman, Smith and Archer
Approved: 6-0
Absent: Patton
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:25pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 20TH DAY OF AUGUST 2019.
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REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 6, 2019
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