2019-06-26 CC Workshop9 CITY OF
SOUTHLAKE
TEXAS
CITY COUNCIL JUNE WORKSHOP: JUNE 26, 2019
LOCATION: The Marq Southlake
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 5:30 p.m.
1. Call to order
2. Discussion: Capital Improvement Program Priorities
3. Discussion: Intelligent Transportation System
4. Discussion: IT Systems & Programs Status Update
5. Discussion: Emergency Management Program & Facility Update
6. Discussion: Compensation & Benefit Program
7. Discussion - Strategic Focus:
• Safety & Security
• Mobility
• Infrastructure
• Quality Development
• Partnerships & Volunteerism
• Performance Management
8. Adjourn
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Turas;,j)p Friday, June 21, 2019 by 5:00 p.m., pursuant to the
T Government Code,
•7-
=o
Amy SUe y, TRW'
City Secretary % v ' •••.
If you plan to attend this public r t1'r and have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
g1 CITY OF
SOUTHLAKE
TEXAS
CITY COUNCIL SUMMER WORKSHOP JUNE 26, 2019
LOCATION: The Marq
285 Shady Oaks Drive
Southlake, TX 76092
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tern Shawn McCaskill, Deputy
Mayor Pro Tern John Huffman and Councilmembers Shahid Shafi, Ronell Smith, and
Chris Archer.
ABSENT: Councilmember Chad Patton.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager and Director of Economic Development & Tourism
Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Strategic
Performance & Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar
Schank, Chief Financial Officer Sharen Jackson, Deputy Director of Community Services
Kate Meacham, Police Chief James Brandon, Assistant Chief of Police Ashleigh Casey,
Fire Chief Mike Starr, Director of Human Resources Stacey Black, Senior Director of
Planning and Development Services Ken Baker, Director of Public Works Rob Cohen,
and City Secretary Amy Shelley.
1. CALL TO ORDER
Mayor Laura Hill called the workshop to order at 5:49 p.m.
2. DISCUSSION: INFRASTRUCTURE
2A. CAPITAL IMPROVEMENT PROGRAM PRIORITIES
Assistant City Manager Ben Thatcher provided a review of the 10-year CIP investment,
master plan links to the CIP, and noted projects with key issues for consideration. Projects
reviewed included the Bob Jones Park & Nature Preserve, N. White Chapel Bridge,
Library, Central Park & Pedestrian Bridge Improvements, Southlake Sports Complex, the
Municipal Service Center, and Zena Rucker Road construction. City Council discussed
options of using money from a bond to purchase land. Staff explained a bond election
could be considered for May 2020.
3. DISCUSSION: MOBILITY
3A. INTELLIGENT TRANSPORTATION SYSTEM
CITY COUNCIL SUMMER WORKSHOP MEETING MINUTES, JUNE 26, 2019
Page 1 of 3
Director of Public Works Rob Cohen provided an overview of an Intelligent Transportation
System (ITS); why ITS should be considered and how it can provide mobility solutions;
study recommendations and implementation options; and, asked for Council direction.
City Council agreed to proceed with the project.
MAYOR HILL CALLED FOR A SHORT BREAK AT 7:02 P.M., AND RECONVENED AT
7:24 P.M.
4. DISCUSSION: PERFORMANCE MANAGEMENT
4A. IT SYSTEMS & PROGRAMS STATUS UPDATE
Chief Financial Officer Sharen Jackson provided an overview of IT projects including City
Council Chamber audio/visual updates, Legends Hall, and the camera system located
throughout the City.
5. DISCUSSION: SAFETY & SECURITY
5A. EMERGENCY MANAGEMENT PROGRAM AND FACILITY UPDATE
Fire Chief Mike Starr provided an overview of Emergency Management Readiness.
6. DISCUSSION: PERFORMANCE MANAGEMENT
6A. COMPENSATION AND BENEFIT PROGRAM
Director of Human Resources Stacey Black provided an overview of the compensation
philosophy, market analysis, employee benefits survey, and health insurance.
7. STRATEGIC FOCUS AREA DISCUSSIONS
The purpose of this section was to provide time for Council to discuss key policy issues
in each of the focus area categories. There were no further questions or discussion from
Council relative to items 7A-7F.
7A. SAFETY & SECURITY
7B. MOBILITY
7C. INFRASTRUCTURE
7D. QUALITY DEVELOPMENT
7E. PARTNERSHIPS & VOLUNTEERISM
7F. PERFORMANCE MANAGEMENT
8. ADJOURNMENT
Mayor Hill thanked the staff for their hard work and dedication to the City and adjourned
the meeting at 8:25 p.m.
CITY COUNCIL SUMMER WORKSHOP MEETING MINUTES, JUNE 26, 2019
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*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 6TH DAY OF A UST, 2019.
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Laura Hill
�J�NI AKE i1,��Mayor
ATTEST: �`��' ••'T�'`'�'
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Amy Shelley iRMC
City Secretary ��,�� i • .
CITY COUNCIL SUMMER WORKSHOP MEETING MINUTES, JUNE 26, 2019
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