2018-11-06 Regular CC MeetingCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA NOVEMBER 6 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight — The Drunken Cow BBQ
4. Bob Jones Nature Center Management Analysis Update
5. Recognition of Outgoing Board & Commission Members
6. Proclamation for Veteran's Day
7. Proclamation for Arbor Day
8. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Consultation with city attorney regarding legal issues associated
with regulating residential units for short term vacation rentals.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 6, 2018
Page 2 of 7
2. Section 551.072: Deliberation regarding real property
a. Deliberate the lease of City property.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Home for the Holidays event promotion
2. Leaf Recycling Program Kickoff
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 16, 2018 regular City Council meeting.
B. Approve Resolution No. 18-047, amending the City of Southlake
Personnel Policy 703 — Holidays and providing an effective date.
C. Approve the FY 2018-2019 Metroport Teen Court Interlocal Agreement
with the cities of Grapevine, Colleyville and Keller.
D. Ratify approval of an Engineering Services Agreement with Halff
Associates, Inc. for professional design services for the emergency repair
of the North White Chapel Road culvert Crossing of Kirkwood Branch
previously authorized by the City Manager, in an amount not to exceed
$59,000.
E. Authorize expenditures with Wildstone Construction LLC. for Emergency
Water and Wastewater Utility Infrastructure repairs in an amount not to
exceed $100,000.
F. Authorize expenditures with Smith Pump Company, Inc. for Water
Distribution Pump Station preventive maintenance in an amount not to
exceed $120,000.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 6, 2018
Page 3 of 7
G. Approve an annual purchase agreement with Stripe -A -Zone, Inc. for
pavement markings in an amount not to exceed $125,000.
H. Approve the purchase of telecom systems and services from Mercury
Communications in an amount not to exceed $59,416.
Approve renewal of contract with Crowley Sports Officials for sports
officiating and scorekeeping services in the amount of $197,000.
J. Approve a three-year Enterprise Licensing Agreement and the contract
services to implement GeoEvent server from Environmental Systems
Research Institute Inc. (ESRI) in the amount of $53,000.
K. TABLE Ordinance No. 480-454a (ZA18-0034), 1st Reading, Zoning
Change and Concept/Site Plan for Central Market Curbside Pick Up on
property described as Lots 1-6, Block 1, Shops of Southlake, an addition
to the City of Southlake, Tarrant County, Texas, and located at 251 and
275 S. Carroll Ave. and 1201-1451 E. Southlake Blvd., Southlake, Texas.
Current Zoning: "S -P-2" Generalized Site Plan District. Proposed Zoning:
"S -P-2" Generalized Site Plan District. SPIN Neighborhood #8. (The
applicant has requested to table this item to the November 8, 2018
Planning and Zoning Commission meeting. If approved at that meeting,
the first reading will be held at the December 4, 2018 City Council
meeting.)
L. TABLE Ordinance No. 480-740 (ZA18-006), 1st Reading, Zoning Change
and Concept/Site Plan for Southwest Meadows on property described as
Lot 1 R1 R2, Block 1, Sabre Group Campus Addition, an addition to the
City of Southlake, Tarrant County, Texas and located at 1901 W.
Kirkwood Blvd., Southlake, Texas. Current Zoning: "NR -PUD" Non -
Residential Planned Unit Development District. Proposed Zoning: "S -P-2"
Generalized Site Plan District. SPIN Neighborhood #1. (The applicant has
requested to table this item to the January 15, 2019 meeting. If approved
at 1st reading on January 15, 2019, the public hearing will be held at the
February 5, 2019 City Council meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 6, 2018
Page 4 of 7
A. Ordinance No. 1203, 2nd Reading, Adopting the 2019 Standards of Care
for the recreation programs for elementary school age children operated
by the Community Services Department. PUBLIC HEARING
B. Resolution No. 18-042, (ZA18-0040), Specific Use Permit for a Residential
Solar Energy System on property described as Lot 1, Block 1, The Woods,
an addition to the City of Southlake, Tarrant County, Texas and located at
3165 Florence Road, Southlake, Texas. Current Zoning: "SF -1A" Single
Family Residential District. SPIN Neighborhood #11. PUBLIC HEARING
C. Resolution No. 18-045 (ZA18-0042), Specific Use Permit for a Residential
Solar Energy System on property described as Lot 14, Block 2, Regal
Oaks Addition, an addition to the City of Southlake, Tarrant County,
Texas, and located at 1601 Regal Oaks Drive, Southlake, Texas. Current
Zoning: "SF -1A" Single Family Residential District. SPIN Neighborhood
#5. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-638a (ZA18-0030), 1st Reading, Zoning Change and
Site Plan for The Parq on property described as Lot 1R, Block 1, Medical
Villas at Tuscan Creek, an addition to the City of Southlake, Tarrant
County, Texas, and located at 351 W. Southlake Blvd., Southlake, Texas.
Current Zoning: "S -P-1" Detailed Site Plan District. Proposed Zoning: "S-
P -1" Detailed Site Plan District. SPIN Neighborhood #10. (If approved at
1 st Reading, the public hearing will be held on December 4, 2018.)
B. Ordinance No. 480-753 (ZA18-0032), 1st Reading, Zoning Change and
Development Plan for Oxford Place on property described as Tract 1B,
Thomas Mahan Survey, Abstract No. 1049, Southlake, Tarrant County,
Texas, and located at 1749 E. Highland St., Southlake, Texas. Current
Zoning: "AG" Agricultural District. Proposed Zoning: "R -PUD" Residential
Planned Unit Development District. SPIN Neighborhood #4. (If approved
at 1st Reading, the public hearing will be held on December 4, 2018.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. Consider SV18-0004, Variance to the Sign Ordinance 704, as amended,
for Axis Brain & Back Institute located at 1110 E. SH 114, Suite 100.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 6, 2018
Page 5 of 7
10. Other items for discussion:
A. Facilities Utilization Agreement for Lacrosse
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, November 2, 2018, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551. _e....._
Carol Ann Borges, TRM
City Secretary
If you plan to attend this public meeting and ha%7&%W4jgaWy that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 6, 2018
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 6, 2018
Page 7 of 7
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 6, 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad
Patton, John Huffman, and Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Economic Development Daniel Cortez,
Deputy Director of Marketing and Communications Pilar Schank, Communications
Manager Vicky Schiber, Chief Financial Officer Sharen Jackson, Director of Community
Services Chris Tribble, Deputy Director of Community Services Kate Meacham,
Assistant to the Director of Community Services Cassie Tucker, Community Relations
Manager Jenni Lanier, Police Chief James Brandon, Fire Chief Mike Starr, Director of
Human Resources Stacey Black, Deputy Director of Information Technology Greg
Hendricks, Senior Director of Planning and Development Services Ken Baker, Director
of Public Works Rob Cohen, Deputy Director of Public Works Kyle Hogue, City Attorney
Allen Taylor, and City Secretary Carol Borges.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:30pm.
2. INVOCATION: CLAYTON REED
Pastor Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the
United States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT — THE DRUNKEN COW BBQ
Deputy Director of Economic Development Daniel Cortez introduced Lisa Avila, owner
of the Drunken Cow BBQ, who addressed Council.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 6, 2018
Page 1 of 11
4. BOB JONES NATURE CENTER MANAGEMENT ANALYSIS UPDATE
[Note — This item was taken up after WS 7.]
Director of Community Services Chris Tribble provided an update on the Bob Jones
Nature Center and answered questions from Council.
5. RECOGNITION OF OUTGOING BOARD & COMMISSION MEMBERS
Mayor Hill recognized the following outgoing Board & Commission members for their
service to the City:
• Aaron Camele, Community Engagement Committee, 2016-2018
• Frank Pittman, Community Enhancements & Development Corporation, 2017-2018
• William McGuire, Crime Control & Prevention District Board, 2006-2018
• Craig Sturtevant, Crime Control & Prevention District Board, 2000-2018
• Cheri' Ross, Library Board, 2010-2018
Mr Sturtevant and his wife were present and took pictures with the Council.
6. PROCLAMATION FOR VETERANS DAY
Mayor Hill read the proclamation for Veteran's Day. Director of Public Works Rob
Cohen accepted the proclamation on behalf of all veterans. Employee veterans in
attendance took pictures with Council.
7. PROCLAMATION FOR ARBOR DAY
Senior Director of Planning and Development Services Ken Baker provided a brief
update on Arbor Day awards, as follows:
• Tree City USA has been awarded to the City of Southlake for 21 consecutive years.
• Tree City USA Growth Award has been awarded to the City for 16 years.
Mayor Hill presented Director Baker with a proclamation and Planning Dept employees
in attendance took pictures with Council.
8. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 6, 2018
Page 2 of 11
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071
consultation with city attorney, and 551.072 deliberation regarding real property. City
Council adjourned for Executive Session at 6:30pm. Executive Session began at
6:51 pm and concluded at 7:20pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:29pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER'S REPORT
City Manager Shana Yelverton announced the Executive Leadership Team's selections
for Deputy Director of the Year: Deputy Police Chief Ashleigh Douglas, and Co -
Strategic Performers of the Year: Chief Financial Officer Sharen Jackson and Senior
Director of Planning and Development Services Ken Baker.
3131. HOME FOR THE HOLIDAYS EVENT PROMOTION
Community Relations Manager Jenni Lanier provided an overview of the month -Ion ty
holiday happenings in and around Southlake Town Square as part of Southlake's 17t
annual "Home for the Holidays" events, which begin November 17, 2018.
3132. LEAF RECYCLING PROGRAM KICKOFF
Assistant to the City Manager Lauren LaNeave provided an update on the City's leaf
recycling program and collection dates.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE OCTOBER 16, 2018 REGULAR CITY
COUNCIL MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 6, 2018
Page 3 of]]
4B. APPROVE RESOLUTION NO. 18-047, AMENDING THE CITY OF
SOUTHLAKE PERSONNEL POLICY 703 — HOLIDAYS AND PROVIDING AN
EFFECTIVE DATE.
4C. APPROVE THE FY 2018-2019 METROPORT TEEN COURT INTERLOCAL
AGREEMENT WITH THE CITIES OF GRAPEVINE, COLLEYVILLE AND
KELLER.
4D. RATIFY APPROVAL OF AN ENGINEERING SERVICES AGREEMENT WITH
HALFF ASSOCIATES, INC. FOR PROFESSIONAL DESIGN SERVICES FOR
THE EMERGENCY REPAIR OF THE NORTH WHITE CHAPEL ROAD
CULVERT CROSSING OF KIRKWOOD BRANCH PREVIOUSLY
AUTHORIZED BY THE CITY MANAGER, IN AN AMOUNT NOT TO EXCEED
$59,000.
4E. AUTHORIZE EXPENDITURES WITH WILDSTONE CONSTRUCTION LLC.
FOR EMERGENCY WATER AND WASTEWATER UTILITY
INFRASTRUCTURE REPAIRS IN AN AMOUNT NOT TO EXCEED $100,000.
4F. AUTHORIZE EXPENDITURES WITH SMITH PUMP COMPANY, INC. FOR
WATER DISTRIBUTION PUMP STATION PREVENTIVE MAINTENANCE IN
AN AMOUNT NOT TO EXCEED $120,000.
4G. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH STRIPE -A -ZONE,
INC. FOR PAVEMENT MARKINGS IN AN AMOUNT NOT TO EXCEED
$125,000.
4H. APPROVE THE PURCHASE OF TELECOM SYSTEMS AND SERVICES FROM
MERCURY COMMUNICATIONS IN AN AMOUNT NOT TO EXCEED $59,416.
41. APPROVE RENEWAL OF CONTRACT WITH CROWLEY SPORTS OFFICIALS
FOR SPORTS OFFICIATING AND SCOREKEEPING SERVICES IN THE
AMOUNT OF $197,000.
4J. APPROVE A THREE-YEAR ENTERPRISE LICENSING AGREEMENT AND
THE CONTRACT SERVICES TO IMPLEMENT GEOEVENT SERVER FROM
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE INC. (ESRI) IN THE
AMOUNT OF $53,000.
4K. TABLE ORDINANCE NO. 480-454A (ZA18-0034), 1ST READING, ZONING
CHANGE AND CONCEPT/SITE PLAN FOR CENTRAL MARKET CURBSIDE
PICK UP ON PROPERTY DESCRIBED AS LOTS 1-6, BLOCK 1, SHOPS OF
SOUTHLAKE, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, AND LOCATED AT 251 AND 275 S. CARROLL AVE. AND
1201-1451 E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT
ZONING: "S -P-2" GENERALIZED SITE PLAN DISTRICT. PROPOSED
ZONING: "S -P-2" GENERALIZED SITE PLAN DISTRICT. SPIN
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 6, 2018
Page 4 of]]
NEIGHBORHOOD #8. (THE APPLICANT HAS REQUESTED TO TABLE THIS
ITEM TO THE NOVEMBER 8, 2018 PLANNING AND ZONING COMMISSION
MEETING. IF APPROVED AT THAT MEETING, THE FIRST READING WILL
BE HELD AT THE DECEMBER 4, 2018 CITY COUNCIL MEETING.)
4L. TABLE ORDINANCE NO. 480-740 (ZA18-006), 1ST READING, ZONING
CHANGE AND CONCEPT/SITE PLAN FOR SOUTHWEST MEADOWS ON
PROPERTY DESCRIBED AS LOT 1 R1 R2, BLOCK 1, SABRE GROUP
CAMPUS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 1901 W. KIRKWOOD BLVD.,
SOUTHLAKE, TEXAS. CURRENT ZONING: "NR -PUD" NON-RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. PROPOSED ZONING: "S -P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #1. (THE
APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE JANUARY 15,
2019 MEETING. IF APPROVED AT 1ST READING ON JANUARY 15, 2019,
THE PUBLIC HEARING WILL BE HELD AT THE FEBRUARY 5, 2019 CITY
COUNCIL MEETING.)
APPROVED
Motion was made to approve the Consent agenda as presented, Items 4A through 4L
[Including TABLING Item 4K, Ordinance No. 480-454 (ZA18-0034), 1St Reading, Zoning
Change and Concept/Site Plan for Central Market Curbside Pick Up, to the December
4, 2018 City Council meeting, per the applicant's request; and TABLING Item 4L,
Ordinance No. 480-740 (ZA18-006), 1St Reading, Zoning Change and Concept/Site Plan
for Southwest Meadows, to the January 15, 2019 City Council meeting, per the
applicant's request].
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, and Archer
Approved:
7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:43pm. There being no one wishing to speak,
Mayor Hill closed the public forum at 7:43pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. ORDINANCE NO. 1203, 2ND READING, ADOPTING THE 2019 STANDARDS
OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY
SCHOOL AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES
DEPARTMENT. PUBLIC HEARING
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 6, 2018
Page 5 of 11
APPROVED
Director of Community Services Chris Tribble presented Item 6A.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6A, Ordinance No. 1203, 2nd Reading, adopting the
2019 Standards of Care for the recreation programs for elementary school age children
operated by the Community Services Department.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1203
AN ORDINANCE ESTABLISHING STANDARDS OF CARE FOR THE RECREATION
PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE
CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
6B. RESOLUTION NO. 18-042, (ZA18-0040), SPECIFIC USE PERMIT FOR A
RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY DESCRIBED AS
LOT 1, BLOCK 1, THE WOODS, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 3165
FLORENCE ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF -1A"
SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #11.
PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6B.
Mohammed Abdalla, owner of Good Faith Energy Company and property owner Ron
Bollinger addressed Council. They thanked the Council, P&Z Commission, and staff for
working with them through the SUP process.
Mayor Hill opened the public hearing.
• Rick Bollar, 551 East Dove Road, Southlake, thanked Council for supporting solar
energy [regarding both agenda Items 6B and 6C].
Mayor Hill closed the public hearing.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 6, 2018
Page 6 of 11
Motion was made to approve Item 613, Resolution No. 18-042 (ZA18-0040), Specific
Use Permit for a Residential Solar Energy System on property described as Lot 1, Block
1, The Woods, subject to the Updated Staff Report dated November 5, 2018, and
Specific Use Permit Review Summary, dated October 30, 2018, and noting the
following-
- The solar panels will be installed in a manner consistent with the exhibits presented
this evening.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 18-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A SOLAR ENERGY SYSTEM ON
RESIDENTIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED
AT 3165 FLORENCE ROAD, BEING DESCRIBED AS LOT 1, BLOCK 1, THE WOODS,
AN ADDITION TO THE CITY OF SOUTHLAKE AS DEPICTED ON THE APPROVED
SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A"
AND PROVIDING AN EFFECTIVE DATE.
6C. RESOLUTION NO. 18-045 (ZA18-0042), SPECIFIC USE PERMIT FOR A
RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY DESCRIBED AS
LOT 14, BLOCK 2, REGAL OAKS ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1601 REGAL
OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF -1A" SINGLE
FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #5. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C.
Applicant did not address Council.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6C, Resolution No. 18-045 (ZA18-0042), Specific
Use Permit for a Residential Solar Energy System on property described as Lot 14,
Block 2, Regal Oaks Addition, subject to the Staff Report dated October 30, 2018, and
the Specific Use Permit Review Summary dated October 9, 2018, and noting the
following:
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 6, 2018
Page 7 of]]
- The solar panels will be installed in a manner consistent with the exhibits presented
this evening.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 18-045
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A SOLAR ENERGY SYSTEM ON
RESIDENTIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED
AT 1601 REGAL OAKS DRIVE, BEING DESCRIBED AS LOT 14, BLOCK 2, REGAL
OAKS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE AS DEPICTED ON
THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
7A. ORDINANCE NO. 480-638A (ZA18-0030), IST READING, ZONING CHANGE
AND SITE PLAN FOR THE PARQ ON PROPERTY DESCRIBED AS LOT 1 R,
BLOCK 1, MEDICAL VILLAS AT TUSCAN CREEK, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 351
W. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "S -P-1"
DETAILED SITE PLAN DISTRICT. PROPOSED ZONING: "S -P-1" DETAILED
SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #10. (IF APPROVED AT IST
READING, THE PUBLIC HEARING WILL BE HELD ON DECEMBER 4, 2018.)
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7A
and answered questions from Council.
Applicant did not address Council.
Motion was made to approve Item 7A, Ordinance No. 480-638A (ZA18-0030), 1st
Reading, Zoning Change and Site Plan for The Parq, subject to the Staff Report dated
October 30, 2018, and Site Plan Review Summary dated October 25, 2018, and noting:
- Council is approving the revised elevations of Building 1 presented this evening.
Motion: Williamson
Second: McCaskill
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Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
7B. ORDINANCE NO. 480-753 (ZA18-0032), 1ST READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR OXFORD PLACE ON PROPERTY
DESCRIBED AS TRACT 113, THOMAS MAHAN SURVEY, ABSTRACT NO.
1049, SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1749 E.
HIGHLAND ST., SOUTHLAKE, TEXAS. CURRENT ZONING: "AG"
AGRICULTURAL DISTRICT. PROPOSED ZONING: "R -PUD" RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #4. (IF
APPROVED AT 1ST READING, THE PUBLIC HEARING WILL BE HELD ON
DECEMBER 4, 2018.)
TABLED
Senior Director of Planning and Development Services Ken Baker presented Item 7B
and answered questions from Council.
Curtis Young with the Sage Group and Travis Franks with Willowtree Luxury Homes,
representing the property owner, addressed Council and answered questions. The
applicant asked Council to table the item.
Motion was made to TABLE Item 713, Ordinance No. 480-753 (ZA18-0032), 1st
Reading, Zoning Change and Development Plan for Oxford Place to the December 4,
2018 City Council meeting.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Hill, Williamson, Huffman, Archer
Nays:
Patton
Approved:
6-1
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. CONSIDER SV18-0004, VARIANCE TO THE SIGN ORDINANCE 704, AS
AMENDED, FOR AXIS BRAIN & BACK INSTITUTE LOCATED AT 1110 E. SH
114, SUITE 100.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9A
and answered questions from Council.
Applicant Curt Horak with Priority Signs & Graphics addressed Council and answered
questions.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 6, 2018
Page 9 of]]
Motion was made to approve Item 9A, SV18-0004, Variance to the Sign Ordinance 704,
as amended, for Axis Brain & Back Institute located at 1110 East State Highway 114,
Suite 100, subject to the Staff Report dated October 30, 2018, and noting the following:
- On the south facing wall, Council is approving a 2nd floor sign placement, as
presented this evening;
- On the west facing elevation, Council is approving sign placement either above the
1 st floor or on the left or right, at the same height;
- All subject to staffs administrative approval, both on letter size and lighting options;
- And limited to a total of two signs on the building.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved:
7-0
10. OTHER ITEMS FOR DISCUSSION:
10A. FACILITIES UTILIZATION AGREEMENT FOR LACROSSE
Councilman Chad Patton recused himself from discussion of this item and left the
meeting.
Director of Community Services Chris Tribble provided an update on FUA requests for
Lacrosse.
EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071
consultation with city attorney. City Council adjourned for Executive Session at 9:07pm.
Executive Session began at 9:09pm and concluded at 9:26pm.
RECONVENE
Mayor Hill reconvened the meeting at 9:28pm.
No action was taken. This item will be placed on the December 4, 2018 City Council
agenda.
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 9:37pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 6, 2018
Page 10 of 11
MINUTES APPROVED ON THIS, THE 4T" DAY OF DECEMBER, 2018.
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La Hill
Mayor
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 6, 2018
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