2018-08-07 Regular CC MeetingCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA AUGUST 7. 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Recognition of Outgoing Board & Commission Members
4. Southlake Business Spotlight: Office Evolution
5. Draft Southlake 2035 Public Arts Master Plan Review
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the Citv Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding variances and special
exceptions within the City of Southlake Zoning Ordinance
B. Reconvene: Action necessary on items discussed in Executive Session.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 7, 2018
Page 2 of 7
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Back to School Safety
2. National Parks & Recreation Month
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the June 19, 2018 regular City Council meeting and
the June 28, 2018 City Council retreat.
B. Approve a contract renewal with Aetna to provide employee health
insurance benefits for Plan Year October 1, 2018 through September 30,
2019.
C. Approve a contract renewal with MetLife to provide employee dental
benefits for the Plan Year October 1, 2018 to September 30, 2019.
D. Approve a contract renewal with Unum Life Insurance Company to provide
employee long-term disability, life insurance, and accidental death and
dismemberment insurance for the Plan Year October 1, 2018 to
September 30, 2019.
E. Approve the Tarrant County Mutual Aid Agreement.
F. Ratify Change Order Nos. 1-4, 6, 9, 12-15, 17-21-R1 and 23 to the
construction services contract with HCI General Contractors in a total
cumulative Change Order amount of $52,038 for a revised contract price
of $2,013,404 and add one hundred (100) calendar days for a revised total
time of 310 calendar days for the Southlake DPS West Renovation
project.
G. Approve purchase of Furniture, Fixtures and Equipment for the DPS West
Renovation Project from the Spencer Group in an amount not to exceed
$150,000.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 7, 2018
Page 3 of 7
H. Approve the purchase of network
performance, capacity, security, and
an amount not to exceed $185,396.
infrastructure to enhance internet
wireless operations from Presidio in
Amend the contract for citywide landscape services with O'Donnell's
Landscape Services, Inc. by $400,000 for an amount not to exceed
$1,378,500 to include the installation of landscape and irrigation for the
Kirkwood Blvd improvements project.
J. Approve a contract with Fugro Consultants, Inc. for construction materials
engineering, testing, and inspection services for The Southlake
Champions Club and Tennis Center indoor courts in an amount not to
exceed $100,000.
K. Consider proposal to adopt a tax increase and set public hearing on the
tax rate for August 21, 2018 and September 4, 2018 Regular City Council
meetings.
L. Ordinance No. 1197, 1st Reading, approving an amended Project and
Financing Plan for Tax Increment Reinvestment Zone Number One, City
of Southlake, Texas; extending the term of the reinvestment zone;
providing a severability clause and providing an effective date.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-746 (ZA17-082), 2nd Reading, Zoning Change and
Site Plan for 807 E. Southlake Blvd. Offices on property described as
Tract 3A01, O.W. Knight Survey, Abstract No. 899, City of Southlake,
Tarrant County, Texas and located at 807 E. Southlake Boulevard,
Southlake, Texas. Current Zoning: "AG" Agricultural District. Proposed
Zoning: "S -P-1" Detailed Site Plan District. SPIN Neighborhood #9.
PUBLIC HEARING
B. Ordinance No. 480-747 (ZA18-0003), 2nd Reading, Zoning Change and
Site Plan for White Chapel Office Complex on property described as Tract
6C, Thomas M. Hood Survey, Abstract No. 706, City of Southlake, Tarrant
County, Texas and a portion of Lot 3, Block 1, Parkway Office Center
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 7, 2018
Page 4 of 7
Addition (also described as Lot 3A, Block 1, Parkway Office Center
Addition), an addition to the City of Southlake, Tarrant County, Texas and
located at 1700 N. White Chapel Boulevard and 190 W. State Hwy. 114,
Southlake, Texas. Current Zoning: "C-2" Local Retail Commercial District.
Proposed Zoning: "S -P-1" Detailed Site Plan District. SPIN Neighborhood
#3. PUBLIC HEARING
C. Ordinance No. 480-748 (ZA18-0011), 2nd Reading, Zoning Change and
Concept Plan for Lots 3R1 and 3R2, M. Mahaffey No. 916 Addition on
property described as Tracts 6, 6A, 7A and 713, M. Mahaffey Survey,
Abstract No. 916A, City of Southlake, Denton County, Texas and Lot 3, M.
Mahaffey No. 916 Addition, an addition to the City of Southlake, Denton
County, Texas and located at 229-275 E. Bob Jones Rd, Southlake,
Texas. Current Zoning: "AG" Agricultural District and "RE -5" Single Family
Residential Estate District. Proposed Zoning: "SF -2" Single Family
Residential District and "RE -5" Single Family Residential Estate District.
SPIN Neighborhood #1. PUBLIC HEARING
D. Ordinance No. 480-671b (ZA18-0018), 2nd Reading, Zoning Change and
Site Plan for Pieter Andries Jeweler on property described as Lot 3-R-1,
Block 1, of the Georgetown Park Addition, City of Southlake, Tarrant
County, Texas, located at 2525 E. Southlake Boulevard, Southlake,
Texas. Current Zoning: "S -P-1" Detailed Site Plan District with "C-2" Local
Retail Commercial District uses. Proposed Zoning: "S -P-1" Detailed Site
Plan District with "C-2" Local Retail Commercial District uses. SPIN
Neighborhood #8. PUBLIC HEARING
E. ZA18-0015, Site Plan for L'Occitane En Provence on property described
as Lot 1, Block 3R1, Southlake Town Square, an addition to the City of
Southlake, Tarrant County, Texas and located at 1428 Civic Place (also
addressed by Tarrant Appraisal District as 1400 Civic Place and the lease
space is addressed as 1428 Civic Place), Southlake, Texas. Current
Zoning: "DT" Downtown District. SPIN Neighborhood # 8. PUBLIC
HEARING
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions:
A. Approve Resolution No. 18-035, Amending the Fee Schedule.
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 7, 2018
Page 5 of 7
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, August 3, 2018, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
Carol Ann Borges, TRMC
City Secretary
If you plan to attend this public meetinc
needs, please advise the City Secretary's
and reasonable accommodations will be n
that requires special
ance at 817-748-8016
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 7, 2018
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation reg-arding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 7, 2018
Page 7 of 7
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d)(e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES AUGUST 7, 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad
Patton, John Huffman, and Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager and Director of Economic Development & Tourism
Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Economic Development Daniel Cortez,
Deputy Director of Marketing and Communications Pilar Schank, Chief Financial Officer
Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of
Community Services Kate Meacham, Deputy Director of Community Services Candice
Edmondson, Assistant to the Director of Community Services Cassie Tucker,
Community Relations Manager Jenni Lanier, Senior Center Coordinator Soheila
Mashat-Phelps, Assistant Police Chief Ashleigh Douglas, Fire Chief Mike Starr, Director
of Human Resources Stacey Black, Director of Information Technology Greg Hendricks,
Senior Director of Planning and Development Services Ken Baker, Director of Public
Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Carol Borges.
WORK SESSION: 5:30 P.M.
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:30pm.
2. INVOCATION: CLAYTON REED
Pastor Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the
United States and Texas Flags.
3. RECOGNITION OF OUTGOING BOARD & COMMISSION MEMBERS
Mayor Hill recognized the following outgoing Board & Commission members for their
service to the City.
- Planning & Zoning Commission:
o Michael Forman, 2011-2018 (also served on ZBA 2009-2011)
o Kourosh Panahy, 2017-2018 (also served on ZBA 2013-2017)
REGULAR CITY COUNCIL MEETING MINUTES, A UG UST 7, 2018
Page I of 12
o Michael Smietana, 2016-2018 (also served on ZBA 2013-2016 and BBA 2013-
2015)
- Parks & Recreation Board:
o Mike Pazera, Parks & Rec 2016-2018
Mr Michael Forman was in attendance and took pictures with Council.
4. SOUTHLAKE BUSINESS SPOTLIGHT: OFFICE EVOLUTION
Deputy Director of Economic Development Daniel Cortez introduced Mr Bob Fox, who
presented a business overview of Office Evolution, located in Town Square.
5. DRAFT SOUTHLAKE 2035 PUBLIC ARTS MASTER PLAN REVIEW
Assistant to the Director of Community Services Cassie Tucker provided an overview of
the draft recommendations developed by the Southlake Arts Council.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the items on tonight's consent agenda. The Mayor stated Carroll
ISD will benefit by $2,000,000 with the TIRZ amendment (Item 4L), which will not be
subject to the Robin Hood provision. Mayor Hill asked Chief Financial Officer Sharen
Jackson to answer questions regarding the City's tax increase (Item 4K). Mayor Pro
Tem Randy Williamson suggested adding Item 6B to Consent, to be tabled per the
applicant's request.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney. City Council adjourned for Executive Session at 6:01 pm.
Executive Session began at 6:27pm and concluded at 7:05pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:13pm. No action was necessary.
3. REPORTS:
REGULAR CITY COUNCIL MEETING MINUTES, A UG UST 7, 2018
Page 2 of 12
3A. MAYOR'S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER'S REPORT
3131. BACK TO SCHOOL SAFETY
Assistant Police Chief Ashleigh Douglas highlighted the Police Department's efforts to
manage back -to -school traffic and answered questions from Council.
3132. NATIONAL PARKS & RECREATION MONTH
City Manager Shana Yelverton introduced Recreation Manager Ryan McGrail, who will
oversee the Champions Club. Ryan provided a recap of the activities and events held
during Parks and Recreation Month. Ms Yelverton recognized Director of Community
Services Chris Tribble and his team for all their hard work over the past year.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Hill read the consent agenda items into the record.
4A. APPROVE MINUTES FROM THE JUNE 19, 2018 REGULAR CITY COUNCIL
MEETING AND THE JUNE 28, 2018 CITY COUNCIL RETREAT.
4B. APPROVE A CONTRACT RENEWAL WITH AETNA TO PROVIDE EMPLOYEE
HEALTH INSURANCE BENEFITS FOR PLAN YEAR OCTOBER 1, 2018
THROUGH SEPTEMBER 30, 2019.
4C. APPROVE A CONTRACT RENEWAL WITH METLIFE TO PROVIDE
EMPLOYEE DENTAL BENEFITS FOR THE PLAN YEAR OCTOBER 1, 2018
TO SEPTEMBER 30, 2019.
4D. APPROVE A CONTRACT RENEWAL WITH UNUM LIFE INSURANCE
COMPANY TO PROVIDE EMPLOYEE LONG-TERM DISABILITY, LIFE
INSURANCE, AND ACCIDENTAL DEATH AND DISMEMBERMENT
INSURANCE FOR THE PLAN YEAR OCTOBER 1, 2018 TO SEPTEMBER 30,
2019.
4E. APPROVE THE TARRANT COUNTY MUTUAL AID AGREEMENT.
4F. RATIFY CHANGE ORDER NOS. 1-4, 6, 9, 12-15, 17-21-R1 AND 23 TO THE
CONSTRUCTION SERVICES CONTRACT WITH HCI GENERAL
CONTRACTORS IN A TOTAL CUMULATIVE CHANGE ORDER AMOUNT OF
$52,038 FOR A REVISED CONTRACT PRICE OF $2,013,404 AND ADD ONE
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018
Page 3 of 12
HUNDRED (100) CALENDAR DAYS FOR A REVISED TOTAL TIME OF 310
CALENDAR DAYS FOR THE SOUTHLAKE DPS WEST RENOVATION
PROJECT.
4G. APPROVE PURCHASE OF FURNITURE, FIXTURES AND EQUIPMENT FOR
THE DPS WEST RENOVATION PROJECT FROM THE SPENCER GROUP IN
AN AMOUNT NOT TO EXCEED $150,000.
4H. APPROVE THE PURCHASE OF NETWORK INFRASTRUCTURE TO
ENHANCE INTERNET PERFORMANCE, CAPACITY, SECURITY, AND
WIRELESS OPERATIONS FROM PRESIDIO IN AN AMOUNT NOT TO
EXCEED $185,396.
41. AMEND THE CONTRACT FOR CITYWIDE LANDSCAPE SERVICES WITH
O'DONNELL'S LANDSCAPE SERVICES, INC. BY $400,000 FOR AN
AMOUNT NOT TO EXCEED $1,378,500 TO INCLUDE THE INSTALLATION
OF LANDSCAPE AND IRRIGATION FOR THE KIRKWOOD BLVD
IMPROVEMENTS PROJECT.
4J. APPROVE A CONTRACT WITH FUGRO CONSULTANTS, INC. FOR
CONSTRUCTION MATERIALS ENGINEERING, TESTING, AND INSPECTION
SERVICES FOR THE SOUTHLAKE CHAMPIONS CLUB AND TENNIS
CENTER INDOOR COURTS IN AN AMOUNT NOT TO EXCEED $100,000.
4K. CONSIDER PROPOSAL TO ADOPT A TAX INCREASE AND SET PUBLIC
HEARING ON THE TAX RATE FOR AUGUST 21, 2018 AND SEPTEMBER 4,
2018 REGULAR CITY COUNCIL MEETINGS.
4L. ORDINANCE NO. 1197, 1ST READING, APPROVING AN AMENDED
PROJECT AND FINANCING PLAN FOR TAX INCREMENT REINVESTMENT
ZONE NUMBER ONE, CITY OF SOUTHLAKE, TEXAS; EXTENDING THE
TERM OF THE REINVESTMENT ZONE; PROVIDING A SEVERABILITY
CLAUSE AND PROVIDING AN EFFECTIVE DATE.
APPROVED
Motion was made to approve the consent agenda, including tabling Item 613 to the
August 21St City Council meeting, per the applicant's request.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved:
7-0
REG ULAR CITY CO UNCIL MEETING MINUTES, A UG UST 7, 2018
Page 4 of 12
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:26pm.
Mayor Hill stated several comment cards were received regarding Starwood Studios.
This case is before the Zoning Board of Adjustment and is not a Council issue. Council
does not have oversight, as the ZBA does not answer to Council, and the Council is
prohibited from discussing ZBA items. Mayor Hill did not allow anyone to address
Council on this issue.
Mayor Hill invited two Boy Scouts in the audience to address Council. The boys
inquired on how they can help with back -to -school safety initiatives. Council provided
input to continue following the Boy Scout oath to be kind and help others at all times, as
well as to work with school resource officers and commit that if they `see something, say
something'.
Mayor Hill closed the public forum at 7:34pm.
Mayor Hill stated Item 8A will be taken immediately after the Public Forum. [Items are
listed on these minutes in normal/number order.]
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. ORDINANCE NO. 480-746 (ZA17-082), 2ND READING, ZONING CHANGE
AND SITE PLAN FOR 807 E. SOUTHLAKE BLVD. OFFICES ON PROPERTY
DESCRIBED AS TRACT 3A01, O.W. KNIGHT SURVEY, ABSTRACT NO. 899,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 807
E. SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING:
"AG" AGRICULTURAL DISTRICT. PROPOSED ZONING: "S -P-1" DETAILED
SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #9. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A
and answered questions from Council.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6A, Ordinance No. 480-746 (ZA17-082), 2"d Reading,
Zoning Change and Site Plan for 807 East Southlake Blvd, subject to the Staff Report
dated July 31, 2018, and the Revised Site Plan Review Summary No. 6, dated June 12,
2018, and granting the following variance request:
REG ULAR CITY CO UNCIL MEETING MINUTES, A UG UST 7, 2018
Page 5 of 12
Driveway Ordinance No. 634 which requires a minimum spacing distance of 150 feet
between driveways. The applicant is requesting a spacing distance of approximately
128 feet between "Drive D" on Zena Rucker Road, and a future approve drive to the
west serving the adjacent office development. This will allow the alignment of "Drive
D" with the Matthews Court drive which is currently constructed and located on the
south side of Zena Rucker Road.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-746
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS
TRACT 3A01, O.W. KNIGHT SURVEY, ABSTRACT NO. 899, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS BEING APPROXIMATELY 3.085 ACRES, AND MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG"
AGRICULTURAL DISTRICT TO "S -P-1" DETAILED SITE PLAN DISTRICT, AS
DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
6B. ORDINANCE NO. 480-747 (ZA18-0003), 2ND READING, ZONING CHANGE
AND SITE PLAN FOR WHITE CHAPEL OFFICE COMPLEX ON PROPERTY
DESCRIBED AS TRACT 6C, THOMAS M. HOOD SURVEY, ABSTRACT NO.
706, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND A PORTION
OF LOT 3, BLOCK 1, PARKWAY OFFICE CENTER ADDITION (ALSO
DESCRIBED AS LOT 3A, BLOCK 1, PARKWAY OFFICE CENTER
ADDITION), AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 1700 N. WHITE CHAPEL BOULEVARD
AND 190 W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING:
"C-2" LOCAL RETAIL COMMERCIAL DISTRICT. PROPOSED ZONING: "S -P -
REG ULAR CITY CO UNCIL MEETING MINUTES, A UG UST 7, 2 018
Page 6 of 12
1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #3. PUBLIC
HEARING
TABLED UNDER CONSENT
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved:
7-0
6C. ORDINANCE NO. 480-748 (ZA18-0011), 2ND READING, ZONING CHANGE
AND CONCEPT PLAN FOR LOTS 3R1 AND 3112, M. MAHAFFEY NO. 916
ADDITION ON PROPERTY DESCRIBED AS TRACTS 6, 6A, 7A AND 76, M.
MAHAFFEY SURVEY, ABSTRACT NO. 916A, CITY OF SOUTHLAKE,
DENTON COUNTY, TEXAS AND LOT 3, M. MAHAFFEY NO. 916 ADDITION,
AN ADDITION TO THE CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS
AND LOCATED AT 229-275 E. BOB JONES RD, SOUTHLAKE, TEXAS.
CURRENT ZONING: "AG" AGRICULTURAL DISTRICT AND "RE -5" SINGLE
FAMILY RESIDENTIAL ESTATE DISTRICT. PROPOSED ZONING: "SF -2"
SINGLE FAMILY RESIDENTIAL DISTRICT AND "RE -5" SINGLE FAMILY
RESIDENTIAL ESTATE DISTRICT. SPIN NEIGHBORHOOD #1. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C
and answered questions from Council.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6C, Ordinance No. 480-748 (ZA18-0011), 2nd
Reading, Zoning Change and Concept Plan for Lots 3R1 and 3R2, M. Mahaffey No. 916
Addition, subject to the Staff Report dated July 31, 2018, and Revised Concept Plan
Review Summary No. 3, dated July 30, 2018, and granting the following variance
request:
- Subject to the 1St Reading motion which approved the variance to Subdivision
Ordinance No. 483, as amended, Section 5.06B which requires sidewalks in all
residential subdivisions platted or replatted after the effective date of the ordinance,
approving subject to the applicant's agreement to provide a pedestrian access
easement to accommodate a future sidewalk when built.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved:
7-0
REGULAR CITY COUNCIL MEETING MINUTES, A UG UST 7, 2018
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In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-748
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS
TRACTS 6, 6A, 7A AND 7B, M. MAHAFFEY SURVEY, ABSTRACT NO. 916A, CITY
OF SOUTHLAKE, DENTON COUNTY, TEXAS AND LOT 3, M. MAHAFFEY NO. 916
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, DENTON COUNTY,
TEXAS BEING APPROXIMATELY 15.23 ACRES, AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT
AND "RE- 5" SINGLE FAMILY RESIDENTIAL ESTATE DISTRICT TO "SF -2" SINGLE
FAMILY RESIDENTIAL DISTRICT AND "RE -5" SINGLE FAMILY RESIDENTIAL
ESTATE DISTRICT, AS DEPICTED ON THE APPROVED CONCEPT PLAN
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO
THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE
ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS
AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
6D. ORDINANCE NO. 480-671 B (ZA18-0018), 2ND READING, ZONING CHANGE
AND SITE PLAN FOR PIETER ANDRIES JEWELER ON PROPERTY
DESCRIBED AS LOT 3-R-1, BLOCK 1, OF THE GEORGETOWN PARK
ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED
AT 2525 E. SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT
ZONING: "S -P-1" DETAILED SITE PLAN DISTRICT WITH "C-2" LOCAL
RETAIL COMMERCIAL DISTRICT USES. PROPOSED ZONING: "S -P-1"
DETAILED SITE PLAN DISTRICT WITH "C-2" LOCAL RETAIL COMMERCIAL
DISTRICT USES. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6D
and answered questions from Council.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018
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Motion was made to approve Item 6D, Ordinance No. 480-671B (ZA18-0018), 2nd
Reading, Zoning Change and Site Plan for Pieter Andries Jeweler, subject to the Staff
Report dated July 31, 2018, and Site Plan Review Summary No. 2, dated June 1, 2108,
and granting the following variance request:
- The applicant has requested a variance to the Landscape Ordinance 544-B, to allow
the landscape requirements for the existing fully landscaped lot with the additional
landscaping, as depicted in the proposed Landscape Plan.
- Also noting, the applicant will remove six trees on the eastern portion of the site to
allow for the construction, per the plan. The applicant will attempt to transplant the
existing two live oaks and three elm trees onsite, as indicated tonight. The Bradford
pear that will be removed with the construction will be replaced with a new tree. If
the existing trees cannot be transplanted or don't survive transplanting, new trees
consisting of elms or live oaks will be planted. All new trees will be planted with a
minimum 3" caliper.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-671 B
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS LOT 3-R-1,
BLOCK 1, OF THE GEORGETOWN PARK ADDITION, SOUTHLAKE, TARRANT
COUNTY, TEXAS, BEING APPROXIMATELY 2.4 ACRES AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "C-2" LOCAL RETAIL
COMMERCIAL DISTRICT TO "S -P-1" DETAILED SITE PLAN DISTRICT WITH "C-2"
LOCAL RETAIL COMMERCIAL DISTRICT USES AS DEPICTED ON THE APPROVED
SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B",
SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE;
CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS
OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST,
MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND
AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
6E. ZA18-0015, SITE PLAN FOR L'OCCITANE EN PROVENCE ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 3R1, SOUTHLAKE TOWN SQUARE, AN
REGULAR CITY CO UNCIL MEETING MINUTES, AUGUST 7, 2018
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ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 1428 CIVIC PLACE (ALSO ADDRESSED BY TARRANT
APPRAISAL DISTRICT AS 1400 CIVIC PLACE AND THE LEASE SPACE IS
ADDRESSED AS 1428 CIVIC PLACE), SOUTHLAKE, TEXAS. CURRENT
ZONING: "DT" DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD # 8. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6E
and answered questions from Council.
Applicant Carlos Santos, from NY, addressed Council and answered questions. Mayor
Hill stated she has had meetings with RPAI corporate management and this issue is a
result of miscommunication.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6E, ZA18-0015, Site Plan for L'Occitane En
Provence, subject to the Staff Report dated July 31, 2018, and granting the following
variance request:
- A variance to Ordinance No. 480, Section 33.21, as it pertains to Building Color
Standards for a Non -Residential Building, approving the color that is already on the
door, as presented this evening, and
- Council is approving and requesting that the applicant work with the landlord to gain
approval to paint the transom the matching color of the door.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved:
7-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS:
8A. APPROVE RESOLUTION NO. 18-035, AMENDING THE FEE SCHEDULE.
Director of Community Services Chris Tribble presented Item 8A and answered
questions from Council.
Mayor Hill stated several comment cards were received on this subject but that it is not
a public hearing and therefore will not be allowing speakers, but that all cards would be
recorded in the minutes, as follows:
- Lou Braun, 106 Starling Court, Southlake
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Susan Dahl, 900 Canterbury Court, Southlake
Phyllis Fletcher, 2018 Cottage Oak Lane, Southlake
Joan Houle, 3105 Lake Park Drive, Grapevine
Emily Tranthum, 903 Mission Drive, Southlake
- Suzanne VanDusen, 11504 Crystal Falls Drive, Fort Worth
Motion was made to approve Item 8A, Resolution No. 18-035, amending the fee
schedule, noting the following:
- Non-resident adults who are eligible to join the Senior Center, if they choose to
become full members of the Champions Club, they will receive a complimentary
membership to the Senior Center; and
- Providing staff administrative authority to correct any errors found in the
document.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 18-035
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING
RESOLUTIONS NO. 99-57; PROVIDING THAT THIS RESOLUTION SHALL BE
CUMULATIVE OF ALL PROVISIONS OF RESOLUTION NO. 97-59; 94-46, NO. 94-61,
NO. 95-05, NO. 95-34, NO. 95-50, NO. 96-57, NO. 97-50, NO. 97- 59, NO. 99-07; NO.
01-149; NO. 06-016; NO. 08-013, NO. 09-058, NO. 10-052; NO. 11-046; NO. 11-050;
12-044; 13-035; 14-014; 14-042; 15-029; 15-047; 16- 026; 17-037 AND PROVIDING
AN EFFECTIVE DATE.
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED
Mayor Hill adjourned the meeting at 10:23pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 21ST DAY OF AUGUST, 2018.
REGULAR CITY COUNCIL MEETING MINUTES, A UG UST 7, 2018
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ATTEST:
Carol Ann Borges, TRMC
City Secretary
Laura Hill
Mayor
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 7, 2018
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