2018-03-06 Regular CC MeetingCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA MARCH 6. 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight — Nerds To Go
4. State of the County by Judge B. Glen Whitley
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with Attorney
a. Seek the advice of the City Attorney regarding the City's liability
with providing drainage improvements.
2. Section 551.072: Deliberation regarding real property
a. Seek the advice of the City Attorney regarding property
acquisition related to SH 1938 improvements.
b. Discuss the potential purchase or lease of real property for City
facilities and projects
B. Reconvene: Action necessary on items discussed in Executive Session.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 6, 2018
Page 2 of 7
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Spring Break Recreation Offerings
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the February 20, 2018 regular City Council
meeting.
B. Approve a contract renewal with Southlake Leasing and Management dba
Regent Services for sweeping of the Southlake Town Square public
parking garages and porter services in Southlake Town Square in an
amount not to exceed $78,000.
C. Approve an interlocal agreement (ILA) with Tarrant County for the joint
resurfacing of Continental Boulevard from FM 1938 (Davis Boulevard) to
600 Ft east of Byron Nelson Parkway (approximately 14,030 linear feet).
D. Award a construction contract for Whispering Lane and Whispering Dell
Court Water Distribution System Improvements project to Wildstone
Construction, LLC in an amount not to exceed $580,000.
E. Approve award of bid for The Marq Southlake Champions Club furniture
with bkm Total Office of Texas, for an amount not to exceed $240,000.
F. Approve award of bid for The Marq Southlake Champions Club furniture
with Texas Interior Resources, LLC dba Interior Resources, for an amount
not to exceed $150,000.
G. Approve purchase of fitness equipment from Comm -Fit for The Marq
Southlake Champions Club in an amount not to exceed $100,000.
H. Approve purchase of fitness equipment from Life Fitness for The Marq
Southlake Champions Club in an amount not to exceed $65,000.
I. Approve purchase of fitness equipment from Marathon Fitness for The
Marq Southlake Champions Club in an amount not to exceed $480,000.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 6, 2018
Page 3 of 7
J. Reject all proposals for recreation and facility management software
(RFP1710C170DD170022).
K. Approve purchase of recreation and facility management software from
Active Network in an amount not to exceed $100,000.
L. Ordnance No. 1188, 1 st Reading, Adoption of New RRM Tariff for Atmos
Mid -Tex.
M. Ordinance No. 1142-A, 1st Reading, Amendment to the City of Southlake
Building Code adopting the 2017 National Electrical Code.
N. Approve Resolution No. 18-009, Certifying unopposed candidates for the
May 2, 2018 General Election.
O. Approve Resolution No. 18-010, Cancelling the May 5, 2018 General
Election.
P. TABLE ZA17-092, Site Plan for Parkside Restaurant on property
described as Lots 1, 5, 6 and 7, Block 22, Southlake Town Square
Addition, an addition to the City of Southlake, Tarrant County, Texas and
located at 1501 Main Street and 115, 125 and 145 Central Avenue,
Southlake, Texas. Current Zoning: "DT" Downtown District. SPIN
Neighborhood #8. (This item is requested to be tabled until the March 20,
2018 City Council meeting.)
Q. TABLE ZA18-001, Plat Revision for Lots 5R and 6R, Block 22, Southlake
Town Square being a revision of Lots 5 and 6, Block 22, Southlake Town
Square an addition to the City of Southlake, Tarrant County, Texas,
located at 115 and 125 Central Avenue, Southlake, Texas. Current
Zoning: "DT" Downtown District. SPIN Neighborhood #8. (This item is
requested to be tabled until the March 20, 2018 City Council meeting.)
R. TABLE Ordinance Nos. 480-729 and 480-220a, (ZA17-060), 1st Reading,
Zoning Change and Development Plan for Metairie at Southlake and
Zoning Change and Concept Plan for Kirkwood Grove West on property
described as tracts 1F and 1, James J. West Survey, Abstract No. 1620,
City of Southlake, Tarrant County, Texas and located at 500 and 550 W.
State Hwy. 114, Southlake, Texas. Current Zoning: "S -P-2" Generalized
Site Plan District. Proposed Zoning: "TZD" Transitional Zoning District and
"S -P-2" Generalized Site Plan District. SPIN Neighborhood #3. (This item
is requested to be tabled until the March 20, 2018 City Council meeting. If
approved at 1st reading, a public hearing will be held on April 3, 2018.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 6, 2018
Page 4 of 7
S. TABLE Ordinance No. 480-735 (ZA17-074), 1st Reading, Zoning Change
and Site Plan for Ajlouni Office Complex on property described as Tract
3C2A, W. R. Eaves Survey, Abstract No. 500, City of Southlake, Tarrant
County, Texas and Lot 3, Akard Addition, an addition to the City of
Southlake, Tarrant County, Texas and located at 210 and 240 S.
Peytonville Ave., Southlake, Texas. Current Zoning: "S -P-1" Detailed Site
Plan District and "S -P-2" Generalized Site Plan District. Proposed Zoning:
"S -P-1" Detailed Site Plan District. SPIN Neighborhood # 10. (This item is
requested to be tabled until the March 20, 2018 City Council meeting. If
approved at 1st reading, a public hearing will be held on April 3, 2018.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-730, (ZA17-064), 2nd Reading, Zoning Change and
Development Plan for Stony Brook (formerly known as Stone Trail and
Holmes Builders) on property described as Tracts 5A, 5C1, 513, 5A3, and
5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant
County, Texas and Lots 5B and 5A (5A and 513 being portions of Lot 5),
Brock Addition, an addition to the City of Southlake, Tarrant County,
6Texas and located at 2607, 2621, 2631, 2641, and 2651 W. Southlake
Blvd. and 400 and 410 Brock Dr., Southlake, Texas. Current Zoning: "AG"
Agricultural District and "SF -1A" Single Family Residential District.
Proposed Zoning: "R -PUD" Residential Planned Unit Development
District. SPIN Neighborhood #11. PUBLIC HEARING
B. ZA17-066, Preliminary Plat for Stony Brook (formerly known as Stone Trail
and Holmes Builders) on property described as Tracts 5A, 5C1, 5B, 5A3,
and 5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake,
Tarrant County, Texas and Lots 513 and 5A (5A and 5B being portions of
Lot 5), Brock Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 2607, 2621, 2631, 2641, and 2651 W.
Southlake Blvd. and 400 and 410 Brock Dr., Southlake, Texas. Current
Zoning: "AG" Agricultural District and "SF -1A" Single Family Residential
District. Proposed Zoning: "R -PUD" Residential Planned Unit
Development District. SPIN Neighborhood #11.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 6, 2018
Page 5 of 7
C. Resolution No. 17-035, ZA17-062, Extension of the expiration date for the
Specific Use Permit for Temporary Construction Facilities for Verizon
Wireless, on property described as Lot 1, Block 1, Solana Addition, City of
Southlake, Tarrant County, Texas and located at 500 W. Dove Road,
Southlake, Texas. Current Zoning: "NR -PUD" Non -Residential Planned
Unit Development District. SPIN Neighborhood #1. PUBLIC HEARING
D. Resolution No. 18-007 (ZA18-005), Specific Use Permit to operate as a
Bar or Tavern for The Ginger Man on property described as Lot 3R, Block
22, Southlake Town Square Addition, an addition to the City of Southlake,
Tarrant County, Texas and located at 1512 E. Southlake Blvd., Southlake,
Texas. Current Zoning: "DT" Downtown District. SPIN Neighborhood #8.
PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions:
A. Resolution No. 18-008, Appointing members to the Southlake 2035 Health
& Wellness Master Plan Committee.
9. Other items for consideration.-
A.
onsideration:
A. Approve revisions to the Policy for the Provision of Athletic Facilities.
B. Consider request from Southlake Girls Lacrosse Association for a
Facilities Utilization Agreement.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, March 2, 2018, by 5:00 p.m., pursuant to the
Texas Government Code, Chapter 551.
Carol Ann Borges, TRMC'"
City Secretary _
If you plan to attend this public meeting and ha
the City Secretary's Office 48 hours in advance
made to assist you.
�ial needs, please advise
accommodations will be
City of Southlake iTbW6s:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 6, 2018
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 6, 2018
Page 7 of 7
Section 418.183(fD: Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106() & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
0 SCIOTY
UTHLAI<E
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES MARCH 6, 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad
Patton, John Huffman, and Christopher Archer.
STAFF PRESENT: Assistant City Manager and Director of Economic Development &
Tourism Alison Ortowski, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Lauren LaNeave, Chief Strategic Performance & Innovation Officer Dale
Dean, Deputy Director of Marketing and Communications Pilar Schank, Deputy Director
of Economic Development & Tourism Daniel Cortez, Chief Financial Officer Sharen
Jackson, Director of Community Services Chris Tribble, Deputy Director of Community
Services Kate Meacham, Deputy Director of Community Services Candice Edmondson,
Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources
Stacey Black, Development Services Manager Daniel For, Senior Director of Planning
and Development Services Ken Baker, Assistant to the Director of PDS Madeline
Oujesky, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City
Secretary Carol Borges.
WORK SESSION:
1. CALL TO ORDER
Work Session called to order by Mayor Hill at 5:32pm.
2. INVOCATION: CLAYTON REED
Pastor Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United
States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT — NERDS TO GO
Deputy Director of Economic Development & Tourism Daniel Cortez introduced Mr. E.L.
Caraway, representing Nerds to Go, who provided information on their new Southlake
location.
4. STATE OF THE COUNTY BY JUDGE B. GLEN WHITLEY
Mayor Hill welcomed Judge B. Glen Whitley who provided a State of the County report.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018
Page I of 12
Mayor Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney, and Section 551.072 deliberation regarding real property.
City Council adjourned for Executive Session at 6:27pm. Executive Session began at
6:40pm and concluded at 7:15pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:25pm. No action was necessary.
Note - Councilman Shafi left the meeting at 6:30pm [and returned at 8:15pm].
3. REPORTS:
3A. MAYOR'S REPORT
Mayor Hill did not have anything to report.
3B. CITY MANAGER'S REPORT
3131. SPRING BREAK RECREATION OFFERINGS
Assistant City Manager Alison Ortowski introduced Director of Community Services
Chris Tribble who provided an overview of spring break programs and events.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Hill read the consent agenda items into the record.
4A. APPROVE MINUTES FROM THE FEBRUARY 20, 2018 REGULAR CITY
COUNCIL MEETING.
4B. APPROVE A CONTRACT RENEWAL WITH SOUTHLAKE LEASING AND
MANAGEMENT DBA REGENT SERVICES FOR SWEEPING OF THE
SOUTHLAKE TOWN SQUARE PUBLIC PARKING GARAGES AND PORTER
SERVICES IN SOUTHLAKE TOWN SQUARE IN AN AMOUNT NOT TO
EXCEED $78,000.
4C. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH TARRANT COUNTY
FOR THE JOINT RESURFACING OF CONTINENTAL BOULEVARD FROM FM
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018
Page 2 of 12
1938 (DAVIS BOULEVARD) TO 600 FT EAST OF BYRON NELSON
PARKWAY (APPROXIMATELY 14,030 LINEAR FEET).
4D. AWARD A CONSTRUCTION CONTRACT FOR WHISPERING LANE AND
WHISPERING DELL COURT WATER DISTRIBUTION SYSTEM
IMPROVEMENTS PROJECT TO WILDSTONE CONSTRUCTION, LLC IN AN
AMOUNT NOT TO EXCEED $580,000.
4E. APPROVE AWARD OF BID FOR THE MARQ SOUTHLAKE CHAMPIONS
CLUB FURNITURE WITH BKM TOTAL OFFICE OF TEXAS, FOR AN
AMOUNT NOT TO EXCEED $240,000.
4F. APPROVE AWARD OF BID FOR THE MARQ SOUTHLAKE CHAMPIONS
CLUB FURNITURE WITH TEXAS INTERIOR RESOURCES, LLC DBA
INTERIOR RESOURCES, FOR AN AMOUNT NOT TO EXCEED $150,000.
4G. APPROVE PURCHASE OF FITNESS EQUIPMENT FROM COMM -FIT FOR
THE MARQ SOUTHLAKE CHAMPIONS CLUB IN AN AMOUNT NOT TO
EXCEED $100,000.
4H. APPROVE PURCHASE OF FITNESS EQUIPMENT FROM LIFE FITNESS FOR
THE MARQ SOUTHLAKE CHAMPIONS CLUB IN AN AMOUNT NOT TO
EXCEED $65,000.
41. APPROVE PURCHASE OF FITNESS EQUIPMENT FROM MARATHON
FITNESS FOR THE MARQ SOUTHLAKE CHAMPIONS CLUB IN AN AMOUNT
NOT TO EXCEED $480,000.
4J. REJECT ALL PROPOSALS FOR RECREATION AND FACILITY
MANAGEMENT SOFTWARE (RFP1710C170DD170022).
4K. APPROVE PURCHASE OF RECREATION AND FACILITY MANAGEMENT
SOFTWARE FROM ACTIVE NETWORK IN AN AMOUNT NOT TO EXCEED
$100,000.
4L. ORDNANCE NO. 1188, 1ST READING, ADOPTION OF NEW RRM TARIFF
FOR ATMOS MID-TEX.
4M. ORDINANCE NO. 1142-A, 1ST READING, AMENDMENT TO THE CITY OF
SOUTHLAKE BUILDING CODE ADOPTING THE 2017 NATIONAL
ELECTRICAL CODE.
4N. APPROVE RESOLUTION NO. 18-009, CERTIFYING UNOPPOSED
CANDIDATES FOR THE MAY 5, 2018 GENERAL ELECTION.
40. APPROVE RESOLUTION NO. 18-010, CANCELLING THE MAY 5, 2018
GENERAL ELECTION.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018
Page 3 of 12
4P. TABLE ZA17-092, SITE PLAN FOR PARKSIDE RESTAURANT ON
PROPERTY DESCRIBED AS LOTS 1, 5, 6 AND 7, BLOCK 22, SOUTHLAKE
TOWN SQUARE ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 1501 MAIN STREET AND
115, 125 AND 145 CENTRAL AVENUE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "DT" DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD #8.
4Q. TABLE ZA18-001, PLAT REVISION FOR LOTS 5R AND 6R, BLOCK 22,
SOUTHLAKE TOWN SQUARE BEING A REVISION OF LOTS 5 AND 6,
BLOCK 22, SOUTHLAKE TOWN SQUARE AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 115 AND 125
CENTRAL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT"
DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD #8.
4R. TABLE ORDINANCE NOS. 480-729 AND 480-220A, (ZA17-060), IST
READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR METAIRIE
AT SOUTHLAKE AND ZONING CHANGE AND CONCEPT PLAN FOR
KIRKWOOD GROVE WEST ON PROPERTY DESCRIBED AS TRACTS 1F
AND 1, JAMES J. WEST SURVEY, ABSTRACT NO. 1620, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 500 AND 550
W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S -P-2"
GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "TZD"
TRANSITIONAL ZONING DISTRICT AND "S -P-2" GENERALIZED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD #3.
4S. TABLE ORDINANCE NO. 480-735 (ZA17-074), 1ST READING, ZONING
CHANGE AND SITE PLAN FOR AJLOUNI OFFICE COMPLEX ON
PROPERTY DESCRIBED AS TRACT 3C2A, W. R. EAVES SURVEY,
ABSTRACT NO. 500, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOT 3, AKARD ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 210 AND 240
S. PEYTONVILLE AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: "S -P-1"
DETAILED SITE PLAN DISTRICT AND "S -P-2" GENERALIZED SITE PLAN
DISTRICT. PROPOSED ZONING: "S -P-1" DETAILED SITE PLAN DISTRICT.
SPIN NEIGHBORHOOD # 10.
APPROVED
Motion was made to approve the consent agenda, noting Items 4P through 4S are
tabled.
Motion:
Williamson
Second:
McCaskill
Ayes:
McCaskill, Patton, Hill, Williamson, Huffman, Archer
Absent:
Shafi
Approved:
6-0
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018
Page 4 of 12
REGULAR AGENDA:
5. PUBLIC FORUM —
Mayor Hill opened the public forum.
• Anika Shaw & Alanna Miller, CISD students, addressed Council regarding gun
violence.
• Inna Dietrich, 601 Vicksburg Ct, Southlake, addressed Council requesting
Council issue a resolution on gun safety.
• Bridget Sweeney, 706 Brookdale, Ct, Southlake, addressed Council regarding
City and school safety.
Mayor Hill closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. ORDINANCE NO. 480-730, (ZA17-064), 2ND READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR STONY BROOK (FORMERLY KNOWN AS
STONE TRAIL AND HOLMES BUILDERS) ON PROPERTY DESCRIBED AS
TRACTS 5A, 5C1, 513, 5A3, AND 5A2, JESSE G. ALLEN SURVEY,
ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOTS 5B AND 5A (5A AND 513 BEING PORTIONS OF LOT 5), BROCK
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, 6TEXAS AND LOCATED AT 2607, 2621, 2631, 2641, AND 2651 W.
SOUTHLAKE BLVD. AND 400 AND 410 BROCK DR., SOUTHLAKE, TEXAS.
CURRENT ZONING: "AG" AGRICULTURAL DISTRICT AND "SF -1A" SINGLE
FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: "R -PUD"
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN
NEIGHBORHOOD #11. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Items 6A
& 613 together and answered questions from Council.
Applicants Terry Holmes, Megan Lozano, and Jimmy Fechter of Adams Engineering
addressed Council and answered questions.
Mayor Hill opened the public hearing. The following people submitted a comment
cards, but did not address Council.
• Sandra Bagwell, 2607 W Southlake Blvd, Southlake, in support
• June Haney, 400 Brock Drive, Southlake, in support
Mayor Hill closed the public hearing.
Motion was made to approve Item 6A, Ordinance No. 480-730, ZA17-064, 2nd Reading,
zoning change and development plan for Stony Brook subject to the Staff Report dated
February 27, 2018, and the Development Review Summary No. 9 dated February 26,
2018, noting the following:
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018
Page 5 of 12
Council is granting the three variances (verbatim) that were approved at 1St Reading,
1. Subdivision Ordinance No. 483, as amended, Section 5.04
2. Subdivision Ordinance No. 483, as amended, Section 5.03.1
3. Subdivision Ordinance No. 483, as amended, Section 5.03.K
Also noting that, in order for the applicant to obtain a first lot certificate of occupancy,
they will be required to have completed the open space and water features prior to
that issuance of a certificate of occupancy;
Also noting, the applicant has agreed, this evening, to:
o Open space area specific to the pavilion, the roof will be required to be
constructed of slate or tile, the posts will be required to be stone, masonry clad,
or heavy timber, and would be coordinated with the bridge architecture leading
out to the pavilion.
o The surface area will be a permeable surface and the applicant has represented
tonight that he would like it to be crushed granite.
o Relating to landscape, the applicant is committed to tree coverage and
landscape coverage that is represented in the landscape plan presented tonight,
and will work closely with staff for administrative approval, noting that trees will
be minimum three inch (3") caliber.
o Relating to water feature, it will be a recirculating water feature for continual
water movement.
o Relating to the trail through the open space, it will be a lit pathway with bollard
lighting.
o Relating to fencing between the open space and backside of property lots, it will
be wrought iron construction.
o Noting Council is approving a guard house in the event the applicant or
homeowners association wishes to construct [it], either initially or at some future
point to be a guard house at the entry, constructed of stone, slate, tile, or timber
roof, and will not exceed 400 square feet.
o Noting the applicant has agreed that at the front entrance, in addition to previous
comments regarding landscape plan, they are committed to adding three to four
trees per side of the roadway, to complement the existing trees.
o Noting the applicant has agreed to construct a sidewalk connection to the
property line of the adjacent Siena neighborhood.
o Noting the monument at the entrance to the neighborhood will be constructed,
per the applicant's representation this evening, of stone and bronze.
o Noting that no pedestrian gates will be installed.
o Noting staff will oversee and administratively approve the final landscape plan,
noting dozens of trees are likely to be installed to meet the requirements as
presented this evening.
Motion:
Williamson
Second:
McCaskill
Ayes:
McCaskill, Patton, Hill, Williamson, Huffman, Archer
Absent:
Shafi
Approved:
6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018
Page 6 of 12
ORDINANCE NO. 480-730
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS
TRACTS 5A, 5C1, 5B, 5A3, AND 5A2, JESSE G. ALLEN SURVEY, ABSTRACT NO.
18, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOTS 5B AND 5A (5A
AND 5B BEING PORTIONS OF LOT 5), BROCK ADDITION, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS BEING APPROXIMATELY 34.73
ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM
"AG" AGRICULTURAL DISTRICT AND "SF -1A" SINGLE FAMILY RESIDENTIAL
DISTRICT TO "R -PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT,
AS DEPICTED ON THE APPROVED DEVELOPMENT PLAN ATTACHED HERETO
AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
6B. ZA17-066, PRELIMINARY PLAT FOR STONY BROOK (FORMERLY KNOWN
AS STONE TRAIL AND HOLMES BUILDERS) ON PROPERTY DESCRIBED
AS TRACTS 5A, 5C1, 513, 5A3, AND 5A2, JESSE G. ALLEN SURVEY,
ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOTS 5B AND 5A (5A AND 5B BEING PORTIONS OF LOT 5), BROCK
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 2607, 2621, 2631, 2641, AND 2651 W.
SOUTHLAKE BLVD. AND 400 AND 410 BROCK DR., SOUTHLAKE, TEXAS.
CURRENT ZONING: "AG" AGRICULTURAL DISTRICT AND "SF -1A" SINGLE
FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: "R -PUD"
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN
NEIGHBORHOOD #11.
APPROVED
Motion was made to approve Item 6B, ZA17-066, Preliminary Plat for Stony Brook
subject to the Staff Report dated February 27, 2018, and the Plat Review Summary No.
5, dated February 26, 2018, noting Council is granting the three variances to
Subdivision Ordinance No. 483, as listed in the staff report and as read in the previous
motion for zoning case ZA17-064.
Motion:
Williamson
Second:
McCaskill
Ayes:
McCaskill, Patton, Hill, Williamson, Huffman, Archer
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018
Page 7 of 12
Absent: Shafi
Approved: 6-0
6C. RESOLUTION NO. 17-035, ZA17-062, EXTENSION OF THE EXPIRATION
DATE FOR THE SPECIFIC USE PERMIT FOR TEMPORARY
CONSTRUCTION FACILITIES FOR VERIZON WIRELESS, ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1, SOLANA ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 500 W. DOVE
ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "NR -PUD" NOW
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN
NEIGHBORHOOD #1. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C
and answered questions from Council.
Mayor Hill stated all Councilmembers visited the site and a presentation from the
applicant is not needed at this time, noting Option 3 [of the presentation document]
seems best moving forward.
Note — At this point, Councilman Shafi returned to the meeting at 8:15pm.
Mayor Hill opened the public hearing.
• Doug Harsey, 2804 Tyler Street, Southlake, addressed Council.
Mayor Hill closed the public hearing.
Motion was made to approve Item 6C, Resolution No. 17-035, ZA17-062, extension of
the expiration date for the Specific Use Permit for Temporary Construction Facilities for
Verizon Wireless, subject to the Staff Report dated February 27, 2018, and SUP Review
Summary No. 2, dated September 25, 2017, noting the following:
- Council is granting the specific use permit requirement to provide foundation
landscape planting consisting of one (1) five gallon shrub per four (4) linear feet
around skirting (excluding entrances).
- Also noting once construction begins, if it is an external building expansion, Council
is approving moving the temporary trailers east or west slightly and will be overseen
by staff's approval, in order to allow for construction on the footprint itself.
- Also noting, if the applicant completes this project prior to the expiration of this SUP,
they will remove their trailers immediately upon completion of the project.
- Council is approving this SUP to July 1, 2019.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018
Page 8 of 12
RESOLUTION NO. 17-035
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR TEMPORARY CONSTRUCTION
FACILITIES ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, SOLANA ADDITION,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND LOCATED AT 500 WEST
DOVE ROAD, SOUTHLAKE, TEXAS, MORE FULLY AND COMPLETELY DESCRIBED
IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED PLAN ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN
EFFECTIVE DATE.
6D. RESOLUTION NO. 18-007 (ZA18-005), SPECIFIC USE PERMIT TO OPERATE
AS A BAR OR TAVERN FOR THE GINGER MAN ON PROPERTY
DESCRIBED AS LOT 3R, BLOCK 22, SOUTHLAKE TOWN SQUARE
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 1512 E. SOUTHLAKE BLVD.,
SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT.
SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Mayor Hill stated a presentation was not necessary as this item is to approve extending
the Specific Use Permit in order for the Ginger Man to continue operating.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6D, Resolution No. 18-007, ZA18-005, Specific Use
Permit to operate as a Bar or Tavern for The Ginger Man, subject to the Staff Report
dated February 27, 2018, and noting this approval of this SUP will be valid for the term
of the lease and extension of the lease to The Ginger Man.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows..
RESOLUTION NO. 18-007
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT TO OPERATE AS A BAR OR TAVERN FOR
THE GINGER MAN LOCATED ON PROPERTY DESCRIBED AS LOT 3R, BLOCK 22,
SOUTHLAKE TOWN SQUARE ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 1512 EAST SOUTHLAKE
BOULEVARD, SOUTHLAKE, TEXAS, MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018
Page 9 of 12
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND
PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE WERE
NO ITEMS ON THIS AGENDA.)
8. RESOLUTIONS:
8A. RESOLUTION NO. 18-008, APPOINTING MEMBERS TO THE SOUTHLAKE
2035 HEALTH & WELLNESS MASTER PLAN COMMITTEE.
Mayor Hill stated a presentation was not necessary on this item. This is a brand new
board and Council received over 27 applications.
Mayor stated Council needs to decide how many members need to be on the board.
Normal boards have seven members. Mayor expressed her desire to have more than
seven to allow new volunteers to get a feel for the responsibilities, etc. Council decided
on eleven members - an odd number to avoid a tie vote if the board had to make a
recommendation to Council.
Mayor asked that this item be moved to the next Council meeting agenda and that
Councilmembers research and reach out to the applicants so that appointments can be
made at that time [March 20, 2018].
No action taken.
9. OTHER ITEMS FOR CONSIDERATION:
9A. APPROVE REVISIONS TO THE POLICY FOR THE PROVISION OF ATHLETIC
FACILITIES.
APPROVED
Councilman Chad Patton recused himself from discussion Items 9A and 913 to avoid any
appearance of impropriety due to his personal, non-financial, involvement in the
underlying issue. Councilman Patton left the meeting at this time.
Director Chris Tribble presented Item 9A and answered questions from Council. Mayor
stated the presentation reflects the position of the Joint Parks Board and Council
subcommittee review of this item.
Motion was made to approve Item 9A, approving the revisions to the Policy for the
Provision of Athletic Facilities.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Hill, Williamson, Huffman, Archer
Recusal:
Patton
Approved:
6-0
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018
Page 10 of 12
913. CONSIDER REQUEST FROM SOUTHLAKE GIRLS LACROSSE
ASSOCIATION FOR A FACILITIES UTILIZATION AGREEMENT.
DENIED
Director Chris Tribble presented Item 9B and answered questions from Council.
SCLA President Ray Semadeni and SCLA HS Girls Athletic Director Dan Lopez
addressed Council and answered questions. Both stated it is the goal of all involved to
find a compromise where all who want to play Lacrosse would be able to play.
City Attorney Allen Taylor answered questions from Council.
SGLA representative Kris Kristynik addressed Council and asked clarification questions
regarding Council's expectations.
Mayor Hill stated this is not a public hearing. The following people submitted a
comment cards, but did not address Council.
• Stephen Carmona, 1024 Winfield Court, Southlake, in support
• Yvette Carmona, 1024 Winfield Court, Southlake, in support
• Arnie Dumbleton, 2804 Linden Lane Southlake, in opposition
• Lynn Harder, 1309 Kings Brook Court, Southlake, in support
• Jordyn Harryman, 1105 Harbor Retreat, Southlake, in support
• Laura Harryman, 1105 Harbor Retreat, Southlake, in support
• Lexi Hirshman, 406 Palladian Blvd, Southlake, in support
• Ava Kristynik, 137 Welford Lane, Southlake, in support
• Kris Kristynik, 137 Welford Lane, Southlake, in support
• Anna Martinko, 110 Wilmington Court, Southlake, in support
• Chloe Monroe, 1500 South White Chapel Road, Southlake, in support
• Chris Monroe, 1500 South White Chapel Road, Southlake, in support
• Sophie Patton, 1111 La Paloma Court, Southlake, in support
• Tracy Patton, 1111 La Paloma Court, Southlake, in support
• Faith Penna, 137 Manor Way Street, Southlake, in support
After discussion among Council and staff, and considering the City Attorney's
comments, Mayor Hill stated the Council is not going to enter into a separate FUA with
SGLA, but provided direction to staff and the two organizations regarding expectations
for the SCLA to work with SGLA to allow SGLA girls to play under the SCLA umbrella
for the remainder of the Spring 2018 season.
Motion was made to deny Item 9B, denying the request from the Southlake Girls
Lacrosse Association for a Facilities Utilization Agreement.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Hill, Williamson, Huffman, Archer
Recusal: Patton
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018
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Approved: 6-0
10. OTHER ITEMS FOR DISCUSSION: (THERE WERE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED
Mayor Hill adjourned the meeting at 9:22pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 20th DAY OF MARCH, 2018.
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Laura HJ11
Mayor
ATTEST:e,xv`''
Carol Ann Borges, TRMC.,,
City Secretary �»
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018
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