2017-12-05 Regular CC MeetingUCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA DECEMBER 5, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order
2. Invocation: Clayton Reed
3. Local Business Report - Tiffs Treats
4. Honors and Recognition
A. Recognition of outgoing board and commission members
B. Honoring Representative Capriglione
C. Southlake 2035 Health & Wellness Master Plan project scope
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the Citv Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
Section 551.072: Deliberation regarding real property
Discuss the potential purchase or lease of real property for city
facilities and projects.
2. Section 551.074: Deliberation regarding personnel matters:
Deliberate the appointment, employment, evaluation, reassignment,
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 5, 2017
Page 2 of 7
duties, discipline or dismissal of the City Manager and City
Secretary.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Holiday Safety Initiatives
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the November 7, 2017 regular City Council
meeting.
B. Approve a professional services agreement with Weaver LLP for audit
services in an amount not to exceed $130,000.
C. Approve a contract with Pace Analytical for laboratory testing services to
comply with the Texas Commission on Environmental Quality (TCEQ)
Nitrification Action Plan (NAP) sampling for drinking water quality in an
amount not to exceed $62,000.
D. Consider an order setting a public hearing for February 6, 2018, to discuss
and review proposed updates to Land Use Assumptions, Capital
Improvement Plans and Impact Fees for roadway improvements.
E. Approve Amendment No. 1 to the Engineering Services Agreement with
Schrickel, Rollins and Associates, Inc. for FY 2017 Sidewalk Design
Project in the amount of $4,859.
F. Approve Contract Amendment No. 7 with Nathan D. Maier Consulting
Engineers, Inc. in the amount of $31,830 for White Chapel Boulevard from
State Highway 114 to East Highland Street.
G. Approve ZA17-086, Plat Revision for Lot 1R, Block 1, Spring Oaks
Addition on property described as Lots 1 and 2, Block 1, Spring Oaks
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 5, 2017
Page 3 of 7
Addition, an addition to the City of Southlake, Tarrant County, Texas and
located at 2757 Ridgecrest Dr., Southlake, Texas. Current Zoning: "AG"
Agricultural District. SPIN Neighborhood #2.
H. Approve the in -budget purchase of networking equipment and services
from Presidio Networked Solutions Group, LLC supporting the FY2018
network upgrade project in an amount not to exceed $404,956.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-731 (ZA17-080), 2nd Reading, Zoning Change and
Site Plan for White Line Self Storage on property described as Tracts 6D8
and 6D9, J.G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant
County, Texas and located at 750 Davis Blvd. and 2360 Michael Dr.,
Southlake, Texas. Current Zoning: "AG" Agricultural District. Proposed
Zoning: "S -P-1" Detailed Site Plan District. SPIN Neighborhood #11.
PUBLIC HEARING
B. Resolution No. 17-035, ZA17-062, Specific Use Permit for Temporary
Construction Facilities for Verizon Wireless on property described as Lot
1, Block 1, Solana Addition, City of Southlake, Tarrant County, Texas and
located at 500 W. Dove Road, Southlake, Texas. Current Zoning: "NR -
PUD" Non -Residential Planned Unit Development District. SPIN
Neighborhood # 1. PUBLIC HEARING
C. CP17-006, Ordinance No. 1183, 2nd Reading, adopting the City of
Southlake FM 1709 - FM 1938 Corridor Land Use Plan, an element of the
Southlake 2035 Comprehensive Plan. PUBLIC HEARING
D. Ordinance No. 585-E, 2nd Reading, amending the City of Southlake Tree
Preservation Ordinance and Technical Manual. PUBLIC HEARING
E. Ordinance No. 1181, 2nd Reading, Adopting the 2018 Standards of Care
for the recreation programs for elementary school age children operated
by the Community Services Department. PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 5, 2017
Page 4 of 7
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-730, ZA17-064, 1st Reading Zoning Change and
Development Plan for Stony Brook (formerly known as Stone Trail and
Holmes Builders) on property described as Tracts 5A, 5C1, 5B, 5A3, and
5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant
County, Texas and Lots 5B and 5A (5A and 5B being portions of Lot 5),
Brock Addition, an addition to the City of Southlake, Tarrant County,
Texas and located at 2607, 2621, 2631, 2641, and 2651 W. Southlake
Blvd. and 400 and 410 Brock Dr., Southlake, Texas, Current Zoning: "AG"
Agricultural District and "SF -1A" Single Family Residential District.
Proposed Zoning: "R -PUD" Residential Planned Unit Development
District. SPIN Neighborhood #11.
B. Ordinance Nos. 480-729 and 480-220a, ZA17-060, 1st Reading Zoning
Change and Development Plan for Metairie at Southlake and Zoning
Change and Concept Plan for Kirkwood Grove West on property
described as tracts 1F and 1, James J. West Survey, Abstract No. 1620,
City of Southlake, Tarrant County, Texas and located at 500 and 550 W.
State Hwy. 114, Southlake, Texas. Current Zoning: "S -P-2" Generalized
Site Plan District. Proposed Zoning: "TZD" Transitional Zoning District and
"S -P-2" Generalized Site Plan District. SPIN Neighborhood #3.
C. Ordinance No. 1185 (CP17-007, formerly noticed as CP17-006) Land Use
Plan Amendment from Low Density Residential to Medium Density
Residential on property described as Lot 9, Brock Addition, an addition to
the City of Southlake, Tarrant County, Texas and located at 105 and 109
Brock Dr., Southlake, Texas. Current Zoning: "SF -1A" Single Family
Residential District. Requested Zoning: "SF -20A" Single Family
Residential District. SPIN Neighborhood #11.
D. Ordinance No. 480-733 (ZA17-083) Zoning Change and Concept Plan for
105 and 109 Brock Dr. on property described as Lot 9, Brock Addition, an
addition to the City of Southlake, Tarrant County, Texas and located at
105 and 109 Brock Dr., Southlake, Texas. Current Zoning: "SF -1A" Single
Family Residential District. Requested Zoning: "SF -20A" Single Family
Residential District. SPIN Neighborhood #11.
8. Resolutions:
A. Resolution No. 17-047, Casting Votes for Tarrant Appraisal District Board
of Directors.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 5, 2017
Page 5 of 7
9. Other items for consideration:
A. MSP17-005, Master Sign Plan for Trinity Park located at 925 & 935 S.
Kimball Ave., Southlake, Texas.
B. SV17-014, Variance to the Master Sign Plan for Southlake Town Square
Grand Avenue and Sign Ordinance No. 704, as amended, for Dance With
Me located at 290 Grand Avenue, Southlake, Texas.
C. SV17-015, Variance to the Master Sign Plan for Methodist Southlake
Hospital and Sign Ordinance No. 704, as amended, for Southlake
Dermatology located at 431 E. State Highway 114, Southlake, Texas.
D. SV17-016, Variance to the Master Sign Plan for Park Village for Eye
Trends located at 1021 E. Southlake Blvd., Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, December 1, 2017 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
Carol Ann Borges, TRM
City Secretary
If you plan to attend this public meeir,ave disability that requires special
needs, please advise the City Secretary'sL000'Tours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 5, 2017
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 5, 2017
Page 7 of 7
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
lugCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 5, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad
Patton, John Huffman, and Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager and Director of Economic Development and Tourism
Alison Ortowski, Deputy Director of Economic Development Daniel Cortez, Assistant to
the City Manager Lauren LaNeave, Deputy Director of Marketing and Communications
Pilar Schank, Communications Manager Vicky Schiber, Chief Financial Officer Sharen
Jackson, Director of Community Services Chris Tribble, Deputy Director of Community
Services Kate Meacham, Police Chief James Brandon, Fire Chief Mike Starr, Director of
Human Resources Stacey Black, Director of Information Technology Greg Hendricks,
Senior Director of Planning and Development Services Ken Baker, Policy & Strategic
Initiative Principal Planner Jerod Potts, Director of Public Works Rob Cohen, Deputy
Director of Public Works Kyle Hogue, City Attorney Allen Taylor, and City Secretary
Carol Borges.
WORK SESSION:
1. CALL TO ORDER
Work Session called to order by Mayor Hill at 5:31 pm.
2. INVOCATION: CLAYTON REED
Pastor Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United
States and Texas Flags.
3. LOCAL BUSINESS REPORT — TIFF'S TREATS
Assistant City Manager and Director of Economic Development and Tourism Alison
Ortowski introduced Tiff's Treats District Marketing Director Ryan Calhoun, who
provided information on the business.
4. HONORS AND RECOGNITION
4A. RECOGNITION OF OUTGOING BOARD AND COMMISSION MEMBERS
Mayor Hill recognized the volunteer service of board members who have completed
their terms and presented the following people with a recognition plaque:
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2017
Page I of 14
• Randy Robbins served on the Community Engagement Committee Board from 2014
to 2017.
• John Thane served on the Community Enhancement and Development Corporation
Board from 2015 to 2017.
• Sandra Sobocinski served on the Metroport Teen Court Advisory Committee Board
from 2002 to 2017.
• Lin Lin served on the Library Board from 2015 to 2017. Ms Lin was unable to attend
the meeting and requested her plaque be mailed.
Council took pictures with the attendees.
4B. HONORING REPRESENTATIVE CAPRIGLIONE
Mayor Hill introduced Representative Capriglione, who provided a brief legislative
update and thanked the Mayor and Council for their support and dedication to the
community. Mayor Hill recognized Representative Capriglione, thanked him for his
service, and presented him with a plaque. Council took pictures with Rep Capriglione.
4C. SOUTHLAKE 2035 HEALTH & WELLNESS MASTER PLAN PROJECT
SCOPE
Policy & Strategic Initiative Principal Planner Jerod Potts presented the proposed scope
of the Health & Wellness Master Plan, overview of member responsibilities, and
meeting plan. Council provided feedback and direction on how staff should proceed.
At this time, Mayor Hill introduced newly crowned Miss Southlake Emmakate Few, a
sophomore at SMU, and Miss Southlake Outstanding Teen Sheridan Garbe, an 8th
grade student. Mayor Hill participated in judging the Miss Southlake Pageant and
thoroughly enjoyed meeting the beautiful and talented young women that represent
Southlake's finest!
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the items on tonight's consent agenda. Staff answered questions
from Council.
REGULAR SESSION:
1. CALL TO ORDER
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.072
deliberation regarding real property, and 551.074 deliberation regarding personnel
matters. City Council adjourned for Executive Session at 6:22pm. Executive Session
began at 6:34pm and concluded at 7:53pm.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2017
Page 2 of 14
2B. RECONVENE
Mayor Hill reconvened the meeting at 8:03m.
As a result of Executive Session, a motion was made to amend the City Secretary's
contract to extend it for a period of six months, effective January 1, 2018.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
3. REPORTS:
3A. MAYOR'S REPORT
• Mayor Hill announced the Toys for Tots campaign, sponsored by Fox 4 News, is
being held outside Town Hall this evening and thanked those able to participate.
• Mayor Hill introduced Deputy Director of Marketing and Communications Pilar
Schank, who provided a review of the Home for the Holidays event held on
November 18t", including instructions on how to use the iPhone geographical photo
filter app.
• Mayor Hill reminded everyone of the Council Holiday Open House on Monday,
December 18t"t" floor of Town Hall.
, to be held on the 4
3B. CITY MANAGER'S REPORT
City Manager Shana Yelverton introduced Police Chief James Brandon for Item 3B1.
3131. HOLIDAY SAFETY INITIATIVES
Police Chief James Brandon made a brief presentation on this year's holiday safety
initiatives. Additionally, Chief Brandon reminded everyone of the two designated
"Exchange Zone" parking spaces in front of the police station for the trading of goods,
which can also be used for custodial exchanges. Parking spots are video recorded at
all times. These meetings can also be handled inside the police station lobby during
normal business hours.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Hill read the consent agenda items into the record.
4A. APPROVE MINUTES FROM THE NOVEMBER 7, 2017 REGULAR CITY
COUNCIL MEETING.
413. APPROVE A PROFESSIONALITH WEAVER LLP
FOR THE AUDIT SERVICES ES N AN AMOUNT NOT O EXCEED $130 000.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2017
Page 3 of 14
4C. APPROVE A CONTRACT WITH PACE ANALYTICAL FOR LABORATORY
TESTING SERVICES TO COMPLY WITH THE TEXA COMMISSION ON
ENVIRONMENTAL QUALITY (TCEQ) NITRIFICATION PLAN (NAP)
SAMPLING FOR DRINKING WATER QUALITY IN AN AMOUNT NOT TO
EXCEED $62,000.
4D. CONSIDER AN ORDER SETTING A PUBLIC HEARING FOR FEBRUARY 6,
2018, TO DISCUSS AND REVIEW PROPOSED UPDATES TO LAND USE
ASSUMPTIONS, CAPITAL IMPROVEMENT PLANS AND IMPACT FEES FOR
ROADWAY IMPROVEMENTS.
4E. APPROVE AMENDMENT NO. 1 TO TH ENGINEERING SERVICES
AGREEMENT WITH SCHRICKEL, ROLLINS AND ASSOCIATES, INC. FOR
FY 2017 SIDEWALK DESIGN PROJECT IN THE AMOUNT OF $4,859.
4F. APPROVE CONTRACT AMENDMENT NO. 7 WITH NATHAN D. MAIER
CONSULTING ENGINEERS, INC. IN THE AMOUT OF $31,830 FOR WHITE
CHAPEL BOULEVARD FROM STATE HIGHWAY 114 TO EAST HIGHLAND
STREET.
4G. PLAT REVISION FOR LOT 1R, BLOCK 1, SPRING OAKS ADDITION ON
PROPERTY DESCRIBED AS LOTS 1 AND 2, BLOCK 1, SPRING OAKS
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCTED AT 2757 RIDGECREST DR., SOUTHLAKE,
TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT. SPIN
NEIGHBORHOOD #2.
4H. APPROVE THE IN -BUDGET PURCHASE OF NETWORKING EQUIPMENT ND
SERVICES FROM PRESIDIO NETWORKED SOLUTIONS GROUP, LLC
SUPPORTING THE FY2018 NETWORK UPGRADE PROJECT IN AN
AMOUNT NOT TO EXCEED $404,956.
APPROVED
Motion was made to approve the consent agenda as presented, including Items 4A
through 4H, and moving Item 913, SV17-014, sign variance for Dance With Me, and Item
9C, SV17-015, sign variance for Southlake Dermatology to Consent for approval.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill
closed the public forum.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2017
Page 4 of 14
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-731 (ZA17-080), 2ND READING, ZONING CHANGE
AND SITE PLAN FOR WHITE LINE SELF STORAGE ON PROPERTY
DESCRIBED AS TRACTS 6D8 AND 6D9, J.G. ALLEN SURVEY, ABSTRACT
NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED
AT 750 DAVIS BLVD. AND 2360 MICHAEL DR., SOUTHLAKE, TEXAS.
CURRENT ZONING: "AG" AGRICULTURAL DISTRICT. PROPOSED ZONING:
"S -P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #11.
PUBLIC HEARING
APPROVED
Councilmember John Huffman filed paperwork with the City Secretary to recuse himself
from Item 6A and left the meeting, returning after Item 6A was complete.
Senior Director of Planning and Development Services Ken Baker presented Item 6A
and answered questions from Council.
Mayor Laura Hill opened the public hearing. The following person submitted a comment
card, but did not address Council:
- Margaret Haney, 400 Brock Drive, Southlake.
There being no one wishing to speak, Mayor Hill closed the public hearing.
Motion was made to approve Item 6A, Ordinance No. 480-731 (ZA17-080), 2nd
Reading, Zoning Change and Site Plan for White Line Self Storage, subject to Staff
Report dated November 28, 2017 and Revised Site Plan Review Summary No. 2 dated
October 30, 2017, and granting the following variances:
Driveway Ordinance No. 634 requires this site to have a minimum of 28 -feet of
stacking depth onto the site. The applicant is requesting a minimum of 16 -feet.
The driveway labeled as Drive `A' on the site plan has a stacking depth of
approximately 23 -feet and the driveway labeled as Drive `B' has a stacking depth
of approximately 16 -feet.
s this site to have a minimum of 100 feet of
Driveway Ordinance No. 634 require
spacing from the driveway centerline to the intersecting right of way line. The
applicant is requesting a minimum of approximately 72 feet of spacing between
the centerline of Drive `A' and Davis Blvd.
Also noting approval is subject to the presentation this evening with hours of operation
from 6am to 10pm.
Motion:
Williamson
Second:
McCaskill
Ayes:
McCaskill, Patton, Hill, Williamson, Archer
Nays:
Shafi
Recusal:
Huffman
Approved:
5-1-1
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2017
Page 5 of 14
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-731
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS TRACTS 6D8
AND 6D9, J.G. ALLEN SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 2.09 ACRES, AND MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG"
AGRICULTURAL DISTRICT TO "S -P-1" DETAILED SITE PLAN DISTRICT WITH
LIMITED "I-1" LIGHT INDUSTRIAL DISTRICT USES, AS DEPICTED ON THE
APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL
OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS
HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN
THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
6B. RESOLUTION NO. 17-035, ZA17-062, SPECIFIC USE PERMIT FOR
TEMPORARY CONSTRUCTION FACILITIES FOR VERIZON WIRELESS ON
PROPERTY DESCRIBED AS LOT 1, BLOCK 1, SOLANA ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 500 W. DOVE
ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "NR -PUD" NOW
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN
NEIGHBORHOOD # 1. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6B
and answered questions from Council. Director Baker notes this item was tabled at the
November 7th Council meeting.
Mayor Laura Hill opened the public hearing. The following person addressed Council:
Doug Harsy, 2804 Tyler Street, Southlake
The following people submitted comments cards but did not address Council-
- Shan Kushwaha, 405 Stockton Drive, Southlake
- Gabriella Miller, 405 Orchard Hill Drive, Southlake
Mayor Hill closed the public hearing.
Motion was made to approve Item 6B, Resolution No. 17-035, ZA17-062, Specific Use
Permit for Temporary Construction Facilities for Verizon Wireless, subject to Staff
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2017
Page 6 of 14
Report dated November 28, 2017 and Specific Use Permit Review Summary No. 2
dated September 15, 2017, and granting the following variance:
- Section 45.18.1 (C) of the zoning ordinance that requires foundation landscape
planting consisting of one (1) five -gallon shrub per four (4) linear feet around the
skirting of the trailers (excluding entrances).
- Noting approval is for a temporary SUP for a period to expire on March 31, 2018.
- Also, instructing the applicant to return directly to the City Council no later than
the March 6, 2018 meeting to present conceptual option(s) for permanent
construction offices along with a proposed time period for construction.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 17-035
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR TEMPORARY CONSTRUCTION
FACILITIES ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, SOLANA ADDITION,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND LOCATED AT 500 WEST
DOVE ROAD, SOUTHLAKE, TEXAS, MORE FULLY AND COMPLETELY DESCRIBED
IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED PLAN ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN
EFFECTIVE DATE.
6C. CP17-006 —ORDINANCE NO. 1183,2 ND READING, ADOPTING THE CITY OF
SOUTHLAKE FM 1709 — FM 1938 CORRIDOR LAND USE PLAN, AN
ELEMENT OF THE SOUTHLAKE 2035 COMPREHENSIVE PLAN. PUBLIC
HEARING.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C
and answered questions from Council.
Mayor Laura Hill opened the public hearing. There being no one wishing to speak,
Mayor Hill closed the public hearing.
Motion was made to approve Item 6C, CP17-006, Ordinance No. 1183, 2"d Reading,
adopting the City of Southlake FM 1709 — FM 1938 Corridor Land Use Plan, an element
of the Southlake 2035 Comprehensive Plan, subject to the staff report dated November
27, 2017.
Motion: Williamson
Second: McCaskill
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Page 7 of 14
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1183
AN ORDINANCE ADOPTING THE FM 1709 — FM 1938 CORRIDOR PLAN AS AN
ELEMENT OF THE SOUTHLAKE 2035 PLAN, THE CITY'S COMPREHENSIVE PLAN
UPDATE.
6D. ORDINANCE NO. 585-E, 2ND READING, AMENDING THE CITY OF
SOUTHLAKE TREE PRESERVATION ORDINANCE AND TECHNICAL
MANUAL. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6D
and answered questions from Council.
Mayor Laura Hill opened the public hearing. There being no one wishing to speak,
Mayor Hill closed the public hearing.
Motion was made to approve Item 6D, Ordinance No. 585-E, 2"d Reading, amending
the City of Southlake Tree Preservation Ordinance and Technical Manual, subject to
Staff Report dated November 28, 2017.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 585-E
AN ORDINANCE OF THE CITY OF SOUTHLAKE AMENDING ORDINANCE 585-B,
WHICH ESTABLISHES THE REGULATIONS FOR THE PRESERVATION OF TREES;
PROVIDING FOR THE PURPOSE AND INTENT; PROVIDING FOR DEFINITIONS;
REQUIRING A TREE PERMIT TO ALTER A PROTECTED TREE; PROVIDING TREE
PRESERVATION CRITERIA AND REVIEW PROCESSES FOR TREE
CONSERVATION ANALYSES, TREE CONSERVATION PLANS, AND TREE
PERMITS; AMENDING THE TREE PROTECTION AND REPLACEMENT
REQUIREMENTS; PROVIDING TREE PLANTING AND TREE REMOVAL
STANDARDS; PROVIDING FOR ENFORCEMENT PROCEDURES AND CIVIL AND
CRIMINAL PENALTIES FOR VIOLATIONS; PROVIDING A PROCESS FOR APPEALS
AND VARIANCES; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY
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Page 8 of 14
CLAUSE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR PUBLICATION IN
THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
6E. ORDINANCE NO. 1181, 2 ND READING, ADOPTING THE 2018 STANDARDS
OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY
SCHOOL AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES
DEPARTMENT. PUBLIC HEARING
APPROVED
Director of Community Services Chris Tribble presented Item 6E and answered
questions from Council.
Mayor Laura Hill opened the public hearing. There being no one wishing to speak,
Mayor Hill closed the public hearing.
Motion was made to approve Item 6E, Ordinance No. 1181, 2nd Reading, adopting the
2018 Standards of Care for the Recreation Programs for Elementary School Age
Children operated by the Community Services Department.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1181
AN ORDINANCE ESTABLISHING STANDARDS OF CARE FOR THE RECREATION
PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE
CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-730, ZA17-064, IST READING ZONING CHANGE AND
DEVELOPMENT PLAN FOR STONY BROOK (FORMERLY KNOWN AS
STONE TRAIL AND HOLMES BUILDERS) ON PROPERTY DESCRIBED AS
TRACTS 5A, 5C1, 5B, 5A3, AND 5A2, JESSE G. ALLEN SURVEY,
ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOTS 5B AND 5A (5A AND 5B BEING PORTIONS OF LOT 5), BROCK
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 2607, 2621, 2631, 2641, AND 2651 W.
SOUTHLAKE BLVD. AND 400 AND 410 BROCK DR., SOUTHLAKE, TEXAS.
CURRENT ZONING: "AG" AGRICULTURAL DISTRICT AND "SF -1A" SINGLE
FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: "R -PUD"
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN
NEIGHBORHOOD #11.
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Page 9 of 14
TABLED
Senior Director of Planning and Development Services Ken Baker presented Item 7A
and answered questions from Council.
Applicant Ms Meghan Lozano and Mr Terry Holmes of Holmes Builders, and Mr Jimmy
Fechter of Adams Engineering each addressed Council and answered questions.
Mayor Laura Hill opened the floor for public comments. The following person
addressed Council-
- Nina Franks, 700 Venice Avenue, Southlake
The following people submitted comments cards but did not address Council:
- Sandra Bagwell, 2607 West Southlake Blvd, Southlake
- Jennifer Donlon, 904 Venice Avenue, Southlake
- Perry & Elvira Vargas, 209 Brock Avenue, Southlake
Mayor Hill closed the public comments.
After discussion, the applicant asked Council to table this item.
Motion was made to TABLE Item 7A, Ordinance No. 480-730, ZA17-064, 1st Reading
Zoning Change and Development Plan for Stony Brook, formerly known as Stone Trail
and Holmes Builders.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
7B. ORDINANCE NOS. 480-729 AND 480-220A, ZA17-060, 1ST READING
ZONING CHANGE AND DEVELOPMENT PLAN FOR METAIRIE AT
SOUTHLAKE AND ZONING CHANGE AND CONCEPT PLAN FOR
KIRKWOOD GROVE WEST ON PROPERTY DESCRIBED AS TRACTS 1F
AND 1, JAMES J. WEST SURVEY, ABSTRACT NO. 1620, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 500 AND 550
W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S -P-2"
GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "TZD"
TRANSITIONAL ZONING DISTRICT AND "S -P-2" GENERALIZED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD #3.
TABLED TO JANUARY 16TH
Senior Director of Planning and Development Services Ken Baker presented Item 7B
and answered questions from Council. Director of Public Works also answered
questions from Council.
The following people addressed Council and answered questions:
Applicant Mr Tom Matthews
Mr John Hawkins of Hawkins-Welwood Homes
Mr Rick Coe of Southlake Dove Associates, LLC
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Page 10 of 14
- Mr Rich DeOtte of DeOtte, Inc., engineer on the project and resident of 112
Keystone Drive (in Estes Park)
Mayor Laura Hill opened the floor for public comments. The following person
addressed Council:
Mr Doug Harsy, 2804 Tyler Street, Southlake
The following people submitted comments cards but did not address Council:
- Shan Kushwaha, 405 Stockton Drive, Southlake
- Gabriella Miller, 405 Orchard Hill Drive, Southlake
Mayor Hill closed the public comments.
After discussion, the applicant Mt Tom Matthews asked Council to table this item.
Motion was made to TABLE Item 7B, Ordinance No. 480-729 and 480-220A (ZA17-
060), 1st Reading, Zoning Change and Development Plan for Metairie at Southlake and
Zoning Change and Concept Plan for Kirkwood Grove West to the January 16, 2018
City Council meeting.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
7C. ORDINANCE NO. 1185 (CP17-007, FORMERLY NOTICED AS CP17-006)
LAND USE PLAN AMENDMENT FROM LOW DENSITY RESIDENTIAL TO
MEDIUM DENSITY RESIDENTIAL ON PROPERTY DESCRIBED AS LOT 9,
BROCK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 105 AND 109 BROCK DR.,
SOUTHLAKE, TEXAS. CURRENT ZONING: "SF -1A" SINGLE FAMILY
RESIDENTIAL DISTRICT. REQUESTED ZONING: "SF -20A" SINGLE FAMILY
RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #11.
DENIED
Senior Director of Planning and Development Services Ken Baker presented Item 7C &
7D together and answered questions from Council.
Applicant and property owner Mike Quinones addressed Council.
Mayor Laura Hill opened the floor for public comments. The following person
addressed Council:
Leroy McCall, 320 Brock Drive, Southlake
The following people submitted comments cards but did not address Council:
- Perry & Elvira Vargas, 209 Brock Drive, Southlake
Mayor Hill closed the public comments.
Motion was made to DENY Item 7C, Ordinance No. 1183 (CP17-007, formerly noticed
as CP17-006), Land Use Plan amendment from low density residential to medium
density residential.
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Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
7D. ORDINANCE NO. 480-733 (ZA17-083) ZONING CHANGE AND CONCEPT
PLAN FOR 105 AND 109 BROCK DR. ON PROPERTY DESCRIBED AS LOT
9, BROCK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 105 AND 109 BROCK DR.,
SOUTHLAKE, TEXAS. CURRENT ZONING: SF -1A SINGLE FAMILY
RESIDENTIAL DISTRICT. REQUESTED ZONING: "SF -20A" SINGLE FAMILY
RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #11.
DENIED
Motion was made to DENY Item 7D, Ordinance No. 480-733 (ZA17-083), Zoning
Change and Concept Plan for 105 and 109 Brock Dr.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
8. RESOLUTIONS:
8A. RESOLUTION NO. 17-047, CASTING VOTES FOR TARRANT APPRAISAL
DISTRICT BOARD OF DIRECTORS.
APPROVED
Mayor Hill stated the City has been contacted by nominee Daniel J. Bennett and
recommended him for the City's 42 votes. Mayor Hill stated she encourages future
nominees to contact city officials, provide resume information, and ask for support for
positions on the TAD Board.
Motion was made to approve Item 8A, Resolution No. 17-047, casting votes for Tarrant
Appraisal District Board of Directors, noting approval is to cast all 42 City of Southlake
votes for Mr Daniel J. Bennett.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
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Page 12 of 14
RESOLUTION NO. 17-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
CASTING FORTY-TWO (42) VOTES FOR A CANDIDATE(S) FOR APPOINTMENT TO
THE TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS AND PROVIDING
AN EFFECTIVE DATE.
9. OTHER ITEMS FOR CONSIDERATION:
9A. MSP17-005, MASTER SIGN PLAN FOR TRINITY PARK LOCATED AT 925 &
935 S. KIMBALL AVE., SOUTHLAKE, TEXAS.
Senior Director of Planning and Development Services Ken Baker presented Item 9A
and answered questions from Council.
Applicant representative Mr Adam O'Mary of Priority Signs & Graphics addressed
Council.
Motion was made to approve Item 9A, MSP17-005, Master Plan for Trinity Park located
at 925 and 935 S. Kimball Ave, Southlake, Texas, subject to the Staff Report dated
November 28, 2017.
Motion: Williamson
Second: Patton
Ayes: Patton, Hill, Williamson, Huffman, Archer
Nays: McCaskill, Shafi
Approved: 5-2
9B. SV17-014, VARIANCE TO THE MASTER SIGN PLAN FOR SOUTHLAKE
TOWN SQUARE GRAND AVENUE AND SIGN ORDINANCE NO. 704, AS
AMENDED, FOR DANCE WITH ME LOCATED AT 290 GRAND AVENUE,
SOUTHLAKE, TEXAS.
APPROVED ON CONSENT
9C. SV17-015, VARIANCE TO THE MASTER SIGN PLAN FOR METHODIST
SOUTHLAKE HOSPITAL AND SIGN ORDINANCE NO. 704, AS AMENDED,
FOR SOUTHLAKE DERMATOLOGY LOCATED AT 431 E. STATE HIGHWAY
114, SOUTHLAKE, TEXAS.
APPROVED ON CONSENT
9D. SV17-016, VARIANCE TO THE MASTER SIGN PLAN FOR PARK VILLAGE
FOR EYE TRENDS LOCATED AT 1021 E. SOUTHLAKE BLVD.,
SOUTHLAKE, TEXAS.
DENIED
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Senior Director of Planning and Development Services Ken Baker presented Item 9D
and answered questions from Council.
Applicant Dr Chris Steritz addressed Council. Ronnie of Chandler Signs addressed
Council.
Motion was made to DENY Item 9D, SV17-016, variance to the Master Sign Plan for
Park Village for Eye Trends located at 1021 E. Southlake Blvd, Southlake, Texas.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED
Mayor Hill adjourned the meeting at 12:04pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 19th DAY OF CEMBER, 2017.
La6ri Hill
Mayor
ATTEST: L4,
f .y 7
J `
Carol Ann Borges, T MC �•.�
City Secretary t
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