2017-10-03 Regular CC Meeting CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING OCTOBER 3, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092 .
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Updates by Ian MacLean
4. Frontier Communications Operational Update
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(4) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting..
1. Section 551.071: Consultation with city attorney
a. Seek advice of the City Attorney regarding pending litigation
2. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities and projects.
b. Discuss access easement and right of way acquisition
associated with real property
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 3,2017
Page 2of7
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3. Section 551.087: Deliberation regarding economic development
negotiations
a. Discuss the terms and conditions of an economic
development incentive program - Project No. 2017-04
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Citizen Satisfaction Survey Kickoff
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 19, 2017 regular City Council
meeting.
B. Cancel the November 21, 2017 and January 2, 2018 City Council
meetings.
C. Authorize annual fuelurchases from Martin Eagle Oil for Ci Vehicles
p 9 City
and Equipment in an amount not to exceed $351,500.
D. Approve purchase of replacement vehicles from Caldwell Country
Chevrolet in the amount of$275,994.
E. Approve Purchase of replacement vehicles from Silsbee Ford in the
amount of$106,019.
F. Approve purchase of replacement vehicle from Houston Freightliner in the
amount of$351,774.
G. Approve purchase of replacement wheel loader and roller from Holt Cat in
the amount of$201,909.
H. Approve purchase of replacement vehicles outfitting from CAP Fleet in the
amount of$115,198.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 3, 2017
Page 3 of 7
I. Approve a professional services agreement with Kimley-Horn and
Associates, Inc. for the development of Plans, Specifications and
Estimates (PS&E) for SH 114 Frontage Road and Ramp Improvements
from Kirkwood Boulevard to Dove Road (Westbound) in an amount not to
exceed $905,000.
J. Approve a professional consultant agreement with Jerry Hodge and
Associates for project management of the State Highway 114 Intersection
and frontage road projects in an amount not to exceed $108,000.
K. Approve the in-budget purchase of storage equipment supporting the
FY2018 storage upgrade project in an amount not to exceed $219,930.
L. Table Consider Resolution No. 17-035, ZA17-062, Specific Use Permit for
Temporary Construction Facilities for Verizon Wireless on property
described as Lot 1, Block 1, Solana Addition, City of Southlake, Tarrant
County, Texas and located at 500 W. Dove Road, Southlake, Texas.
Current Zoning: "NR-PUD" Non-Residential Planned Unit Development
District. SPIN Neighborhood #1. PUBLIC HEARING (This item was
tabled to the October 5, 2097 Planning and Zoning Commission meeting.
If approved at that meeting, it will be considered by City Council on
October 17, 2017.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented We respectfully ask that anyone stepping forward to speak j
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Consider Resolution No. 17-030, ZA17-052, Specific Use Permit for
Electrical Vehicle Charging Spaces on property described as Lot 4R,
Block 2R1, Southlake Town Square Addition, City of Southlake, Tarrant
County, Texas and located at 1240 Main Street, Southlake, Texas.
Current Zoning: "DT" Downtown District. SPIN Neighborhood # 8.
PUBLIC HEARING
B. Consider ZA17-063, Site Plan for Lonesome Dove Baptist Church on
property being described as Lot 1R1, Block 1, Lonesome Dove Baptist
Church Addition, City of Southlake, Tarrant County, Texas and located at
2380 Lonesome Dove Avenue, Southlake, Texas. Current Zoning: "CS"
Community Service District. SPIN Neighborhood #2. PUBLIC HEARING
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 3, 2017
Page 4of7
C. ZA17-067, Site Plan for Protein Fit Kitchen on property described as Lot 1,
Block 1, Park Village, an addition to the City of Southlake, Tarrant County,
Texas, and located at 1035 E. Southlake Blvd., Southlake, Texas. Current
Zoning: "S-P-1" Detailed Site Plan District. SPIN #9. PUBLIC HEARING
D. Ordinance No. 480-XXXX, 2nd reading, amendment to the City of
Southlake Comprehensive Zoning Ordinance No. 480, as amended, as it
pertains to sidewalk requirements, lot coverage, accessory buildings and
structures, portable buildings and miscellaneous clarifications and
corrections within the ordinance. PUBLIC HEARING
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E. Ordinance No. 483-Q, 2nd reading, amendment to the City of Southlake
Subdivision Ordinance No. 483, as amended, as it pertains to sidewalk
requirements. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 1182 (CP17-005), 1st Reading, Land Use Plan
Amendment from Medium Density Residential and Mixed Use to Office
Commercial on property described as Tract 2C, T. Mahan Survey,
Abstract No. 1049, and Lot WA, Hanna Addition, City of Southlake,
Tarrant County, Texas and located at 2149 E. Highland Street and 1030
N. Kimball Avenue, Southlake, Texas. Current Zoning: "AG Agricultural
District. SPIN Neighborhood #4.
B. Ordinance No. 480-728 (ZA17-043), 1st Reading, Zoning Change and Site
Plan for Highland Corner on property described as Tract 2C, T. Mahan
Survey, Abstract No. 1049, and Lot WA, Hanna Addition, City of
Southlake, Tarrant County, Texas and located at 2149 E. Highland Street
and 1030 N. Kimball Avenue, Southlake, Texas. Current Zoning: "AG"
Agricultural District. Proposed Zoning: "S-P-1" Detailed Site Plan District.
SPIN Neighborhood #4.
8. Resolutions: (There are no items on this agenda.
9. Other items for consideration:
A. SV17-012, Variance to Sign Ordinance No. 704, as amended, for Scott E.
Kasden, MD located at 2813 W. Southlake Blvd., Suite 130, Southlake,
Texas.
B. MSP17-003, Amendment to the Master Sign Plan for Southlake Town
Square, Block 10, as it pertains to the addition of a monument sign located
at 301-409 N. Carroll Avenue, Southlake, Texas. (This item was tabled at
City of Southlake values.-
Integrity
alues.Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
i
City of Southlake
City Council meeting agenda
October 3, 2017
Page 5 of 7
I
I
the City Council meeting on September 5, 2017. Applicant requested to
be placed on October 3, 2017 agenda.)
C. Award a construction contract for the Shady Lane Lift Station Electrical
and SCADA Upgrades project to H&H Electrical Contractors, Inc. in an
amount not to exceed $248,123.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, September 29, 2017 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
Carol Ann Borges,, TR C ��,
City Secretary
If you plan to attend this publicr*49$ et and disability that requires special
needs, please advise the City Secre V' 4 ours in advance at 817-748-8096
and reasonable accommodations will be' ► sist you.
City of Southlake values:
Integrity♦ Innovation 1 Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 3, 2017
Page B of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake j
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
10. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding rding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding rding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values.-
Integrity
alues.Integrity♦ Innovation +Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 3, 2017
Page 7 of 7
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 3, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Pro Tern Randy Williamson, Deputy Mayor Pro Tem
Shawn McCaskill, and Councilmembers Shahid Shafi, Chad Patton, John Huffman, and
Christopher Archer.
CITY COUNCIL ABSENT: Mayor Laura Hill
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager & Director of Economic Development and Tourism
Alison Ortowski, Deputy Director of Economic Development Daniel Cortez, Assistant to
the City Manager Lauren LaNeave, Deputy Director of Marketing and Communications
Pilar Schank, Chief Financial Officer Sharen Jackson, Director of Community Services
Chris Tribble, Deputy Director of Community Services Kate Meacham, Police Chief
James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black,
Deputy Director of Information Technology Daniel Ford, Senior Director of Planning and
Development Services Ken Baker, Director of Public Works Rob Cohen, Deputy
�.. Director of Public Works Kyle Hogue, Purchasing Manager Tim Slifka, City Attorney
Allen Taylor, and City Secretary Carol Borges.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Pro Tem Randy Williamson at 5:34pm.
2. INVOCATION: CLAYTON REED
Pastor Reed gave the invocation. Mayor Pro Tem Williamson led the pledges of
allegiance to the United States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATES BY IAN MACLEAN
Mayor Pro Tem Williamson introduced Mr Ian MacLean, Chairman of the Board of the
Southlake Chamber of Commerce, who gave a brief update on Chamber meetings and
events.
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REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 3, 2017
Page 1 of 12
4. FRONTIER COMMUNICATIONS OPERATIONAL UPDATE
f Mayor Pro Tern Williamson asked Deputy Director of Economic Development Daniel
Cortez to provide an introduction for Frontier representatives. The following people
bur addressed Council and answered questions: Carl Erhard, Vice President of Regulatory
and Gov't Affairs, Pedro Correa, Senior Vice President of Operations, Ryan O'Neill,
Director of Operations, and Eric Zamora, FiOS Local Manager.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Pro Tern Williamson reviewed the items on tonight's consent agenda.
REGULAR SESSION:
1. CALL TO ORDER
2A. EXECUTIVE SESSION
Mayor Pro Tem Williamson announced the City Council would go into Executive
Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code,
Sections 551.071 consultation with attorney, 551.072 deliberation regarding real
t property, and 551.087 deliberation regarding economic development negotiations. City
Council adjourned for Executive Session at 6:31pm. Executive Session began at
ilirr
6:46pm and concluded at 7:33pm.
2B. RECONVENE
Mayor Pro Tern Williamson reconvened the meeting at 7:42pm and asked if action was
needed as a result of the executive session.
Motion was made to authorize staff to proceed with an offer as to Zena Rucker Road, as
discussed in executive session, contingent upon a contemporaneous closing as to the
same property owner with USPI as to their adjacent property pursuant to their existing
agreement.
Motion: McCaskill
Second: Huffman
Ayes: Archer, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0
3A. MAYOR'S REPORT
Mayor Pro Tern Williamson reminded the audience that the Celebrate Southlake event
will be held on Saturday, October 14th, beginning at 9am, for the rededication of Frank
k.. Cornish Park.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 3, 2017
Page 2 of 12
3B. CITY MANAGER'S REPORT
City Manager Shana Yelverton introduced Assistant to the City Manager Lauren
LaNeave, who gave a brief update on the biennial Citizen Satisfaction Survey, which will
begin on Sunday, October 15th. The survey will be open for four weeks and will close
on November 15th. Mayor Pro Tem Williamson noted the survey provides needed and
useful information and encouraged all to participate.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Pro Tem Williamson read the consent agenda items into the
record.
A. APPROVE MINUTES FROM THE SEPTEMBER 19, 2017 REGULAR CITY
COUNCIL MEETING.
B. CANCEL THE NOVEMBER 21, 2017 AND JANUARY 2, 2018 CITY COUNCIL
MEETINGS.
C. AUTHORIZE ANNUAL FUEL PURCHASES FROM MARTIN EAGLE OIL FOR
CITY VEHICLES AND EQUIPMENT IN AN AMOUNT NOT TO EXCEED
$351,500.
D. APPROVE PURCHASE OF REPLACEMENT VEHICLES FROM CALDWELL
COUNTRY CHEVROLET IN THE AMOUNT OF $275,994.
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E. APPROVE PURCHASE OF REPLACEMENT VEHICLES FROM SILSBEE
FORD IN THE AMOUNT OF $106,019.
F. APPROVE PURCHASE OF REPLACEMENT VEHICLE FROM HOUSTON
FREIGHTLINER IN THE AMOUNT OF $351,774.
G. APPROVE PURCHASE OF REPLACEMENT WHEEL LOADER AND ROLLER
FROM HOLT CAT IN THE AMOUNT OF $201,909.
H. APPROVE PURCHASE OF REPLACEMENT VEHICLES OUTFITTING FROM
CAP FLEET IN THE AMOUNT OF $115,198.
I. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-
HORN AND ASSOCIATES, INC. FOR THE DEVELOPMENT OF PLANS,
SPECIFICATIONS AND ESTIMATES (PS&E) FOR SH 114 FRONTAGE ROAD
AND RAMP IMPROVEMENTS FROM KIRKWOOD BOULEVARD TO DOVE
ROAD (WESTBOUND) IN AN AMOUNT NOT TO EXCEED $905,000.
J. APPROVE A PROFESSIONAL CONSULTANT AGREEMENT WITH JERRY
HODGE AND ASSOCIATES FOR PROJECT MANAGEMENT OF THE STATE
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 3, 2017
Page 3 of 12
HIGHWAY 114 INTERSECTION AND FRONTAGE ROAD PROJECTS IN AN
AMOUNT NOT TO EXCEED $108,000.
K. APPROVE THE IN-BUDGET PURCHASE OF STORAGE EQUIPMENT
lbw SUPPORTING THE FY2018 STORAGE UPGRADE PROJECT IN AN AMOUNT
NOT TO EXCEED $219,930.
L. TABLE RESOLUTION NO. 17-035, ZA17-062, SPECIFIC USE PERMIT FOR
TEMPORARY CONSTRUCTION FACILITIES FOR VERIZON WIRELESS ON
PROPERTY DESCRIBED AS LOT 1, BLOCK 1, SOLANA ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 500 W. DOVE
ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "NR-PUD" NON-
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN
NEIGHBORHOOD #1. PUBLIC HEARING (THIS ITEM WAS TABLED TO THE
OCTOBER 5, 2017 PLANNING AND ZONING COMMISSION MEETING. IF
APPROVED AT THAT MEETING, IT WILL BE CONSIDERED BY CITY
COUNCIL ON OCTOBER 17, 2017.)
APPROVED
Motion was made to approve the consent agenda as presented, noting the following:
- Approving Items 4A through 4K and noting Item 4L has been tabled; and
- Also noting Councilman Shafi is abstaining from Item 4A, approving Council meeting
minutes September 19, 2017, and
- Also moving and approving Item 9C under Consent, awarding a construction
contract for the Shady Lane lift station upgrades.
Motion: McCaskill
Second: Huffman
Ayes: Archer, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0, Noting that approval of Item 4A is approved 5-0 with 1 abstention
(Councilman Shafi).
REGULAR AGENDA:
5. PUBLIC FORUM.
Mr. Joe Brayton represented the Baha'i Community and gave a short presentation to
Council.
Ms Karen Wireman, 409 Ospre Court, Southlake, addressed Council regarding the
Mayors Against Illegal Guns Initiative.
Mr Buddy Luce, 1850 Hunters Creek, Southlake, and Zoe Courtney, 912 Raven Court,
Southlake, did not speak but offered comments cards in support of Ms Wireman.
Mayor Pro Tem Williamson closed the Public Forum.
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REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 3, 2017
Page 4 of 12
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
Mayor Pro Tern Williamson announced that Item 9B will be taken up after Item 6A,
since both are from the same applicant.
6A. CONSIDER RESOLUTION NO. 17-030, ZA17-052, SPECIFIC USE PERMIT
FOR ELECTRICAL VEHICLE CHARGING SPACES ON PROPERTY
DESCRIBED AS LOT 4R, BLOCK 2R1, SOUTHLAKE TOWN SQUARE
ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 1240 MAIN STREET, SOUTHLAKE, TEXAS. CURRENT
ZONING: "DT" DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD # 8. PUBLIC
HEARING
APPROVED
Senior Director of Planning & Development Services Ken Baker presented Item 6A and
answered questions from Council.
RPAI representative Jason Kasal and Mr Kenny Bartz, Tesla Corp, Palo Alto, CA,
addressed Council and answered questions.
Mayor Pro Tern Williamson opened the public hearing. Rick Bollar, 551 E Dove Road,
Southlake, spoke in support of this item. Seeing no one else wishing to speak, Mayor
Pro Tem Williamson closed the public hearing.
Motion was made to approve Item 6A, Resolution No. 17-030, ZA17-052, Specific Use
Permit for Electrical Vehicle Charging Spaces, subject to the Staff Report dated
September 25, 2017 and Specific Use Permit No. 2, dated August 11, 2017, noting:
- Council is approving 10 electric vehicle supercharging stations per the site plan and
exhibits presented this evening, and
- Noting that the Specific Use Permit will remain in effect concurrently with the tenant's
charging [station] lease, including any extensions or option periods [not the retail
lease],
- Also noting that the installation of the electric vehicle charging stations shall adhere
to any Fire Marshal's safety requirements.
Motion: McCaskill
Second: Huffman
Ayes: Archer, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 3, 2017
Page 5 of 12
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
,
RESOLUTION NO. 17-030
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, GRANTING A SPECIFIC USE PERMIT FOR ELECTRIC VEHICLE
CHARGING SPACES ON COMMMERCIAL PROPERTY WITHIN THE CITY OF
SOUTHLAKE, TEXAS, LOCATED AT 1420 MAIN STREET, BEING
DESCRIBED AS LOT 4R, BLOCK 2R1, SOUTHLAKE TOWN SQUARE
ADDITION AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "A" AND PROVIDING
AN EFFECTIVE DATE.
6B. CONSIDER ZA17-063, SITE PLAN FOR LONESOME DOVE BAPTIST CHURCH
ON PROPERTY BEING DESCRIBED AS LOT 1R1, BLOCK 1, LONESOME DOVE
BAPTIST CHURCH ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS AND LOCATED AT 2380 LONESOME DOVE AVENUE, SOUTHLAKE,
TEXAS. CURRENT ZONING: "CS" COMMUNITY SERVICE DISTRICT. SPIN
NEIGHBORHOOD #2. PUBLIC HEARING
APPROVED
Senior Director of Planning & Development Services Ken Baker presented Item 6B and
answered questions from Council.
h"" Jimmy Fechter, Adams Engineering Development, 8951 Cypress Waters, Dallas,
addressed Council and answered questions.
Mayor Pro Tem Williamson opened the public hearing. There being no one wishing to
speak, he closed the public hearing.
Motion was made to approve Item 6B, ZA17-063, Site Plan for Lonesome Dove Baptist
Church, subject to the Staff Report dated September 25, 2017 and Site Plan Review
Summary No. 2, dated September 15, 2017, and noting Council is granting additional
12 spaces on church property.
Motion: McCaskill
Second: Huffman
Ayes: Archer, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0
6C. ZA17-067, SITE PLAN FOR PROTEIN FIT KITCHEN ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1, PARK VILLAGE, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT
, 1035 E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "S-
P-1" DETAILED SITE PLAN DISTRICT. SPIN #9. PUBLIC HEARING
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 3, 2017
Page 6 of 12
APPROVED
I Senior Director of Planning & Development Services Ken Baker presented Item 6C and
answered questions from Council.
Mr Tony Phansana, 4925 Flusche Court, Keller, TX 76244 addressed Council.
Mayor Pro Tern Williamson opened the public hearing. There being no one wishing to
speak, he closed the public hearing.
Motion was made to approve Item 6C, ZA17-067, Site Plan for Protein Fit Kitchen,
subject to Staff Report dated September 25, 2017, granting the following variance
requests:
- Zoning Ordinance No. 480, Section 43.9.c.1.e requiring exposed structural support
columns to be constructed of, or clad in, the same masonry material as the principal
structure. The applicant is requesting a variance to allow powder coated steel
columns as depicted on the elevations and photos presented, and noting:
- Approving the two existing constructed 8' x 12' x 10' wood and steel patio structures
in front of the Protein Fit Kitchen in Park Village, and
- Noting that the approval of the site plan is [approved] until July 31, 2018,
- Noting the applicant is considering a possible permanent outdoor patio structure that
will be required to be submitted to the City for review and approval.
Motion: McCaskill
, Second: Huffman
Ayes: Archer, Huffman, McCaskill, Patton, Shafi, Williamson
r"" Approved: 6-0
6D. ORDINANCE NO. 480-XXXX, 2ND READING, AMENDMENT TO THE CITY OF
SOUTHLAKE COMPREHENSIVE ZONING ORDINANCE NO. 480, AS
AMENDED, AS IT PERTAINS TO SIDEWALK REQUIREMENTS, LOT
COVERAGE, ACCESSORY BUILDINGS AND STRUCTURES, PORTABLE
BUILDINGS AND MISCELLANEOUS CLARIFICATIONS AND CORRECTIONS
WITHIN THE ORDINANCE. PUBLIC HEARING
APPROVED
Senior Director of Planning & Development Services Ken Baker presented Items 6D
and 6E jointly and answered questions from Council.
Mayor Pro Tern Williamson opened the public hearing for Item 6D. There being no one
wishing to speak, he closed the public hearing.
Mayor Pro Tern Williamson opened the public hearing for Item 6E. There being no one
wishing to speak, he closed the public hearing.
,
kir
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 3, 2017
Page 7 of 12
Motion was made to approve Item 6D, Ordinance No. 480-XXXX, 2nd reading,
amendment to the City of Southlake Comprehensive Zoning Ordinance No. 480, Staff
Report dated September 12, 2017.
rm. Motion: McCaskill
Second: Huffman
Ayes: Archer, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-XXXX
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE,
TEXAS; AMENDING DEVELOPMENT REGUALTIONS TO PROVIDE
CLARIFICATION BETWEEN MAXIMUM LOT COVERAGE AND MAXIMUM
PERMITTED ACCESSORY BUILDING AND STRUCTURE AREA WITHIN THE
SINGLE FAMILY RESIDENTIAL, TWO FAMILY RESIDENTIAL ,AND
MANUFACTURED HOUSING DISTRICTS; AMENDING SECTION 34
"ACCESSORY" USES TO ADD USES AND STRUCTURES AND MINIMUM
SETBACKS; AMENDING SECTION 44.12 "SPECIAL EXCEPTION USES" BY
REMOVING SECTION 44.12.5 "PORTABLE BUILDINGS" AND INSERTING
f UNDER SECTION 45 "SPECIFIC USE PERMITS" AND AMENDING
DEVLEOPEMNT REGULATIONS; AMEND SIDEWALK REGUALTIONS;
i`"' CORRECT REFERENCES AND NUMBERING; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS
HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION
IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
6E. ORDINANCE NO. 483-Q, 2ND READING, AMENDMENT TO THE CITY OF
SOUTHLAKE SUBDIVISION ORDINANCE NO. 483, AS AMENDED, AS IT
PERTAINS TO SIDEWALK REQUIREMENTS. PUBLIC HEARING
APPROVED
Senior Director of Planning & Development Services Ken Baker presented Items 6D
and 6E jointly and answered questions from Council.
Mayor Pro Tem opened the public hearing for 6E after the public hearing for 6D. There
being no one wishing to speak, he closed the public hearing.
r Motion was made to approve Item 6E, Ordinance No. 483-Q, 2nd reading, amendment
to the City of Southlake Subdivision Ordinance No. 483 regarding sidewalks, subject to
r.. Staff Report dated September 25, 2017.
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Motion: McCaskill
Second: Huffman
Ayes: Archer, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 483-Q
AN ORDINANCE AMENDING ORDINANCE NO. 483, AS AMENDED, THE
SUBDIVISION ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; BY
REVISING PROVISIONS WITHIN ARTICLE VIII, MISCELLANEOUS
REQUIREMENTS, SECTION 8.01, LOTTING REQUIREMENTS AND ARTICLE
IV, PROCEDURES FOR PLAT APPROVAL, SECTION 4.01, GENERAL
PROVISIONS; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE
OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING
FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN
EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 1182 (CP17-005), 1ST READING, LAND USE PLAN
AMENDMENT FROM MEDIUM DENSITY RESIDENTIAL AND MIXED USE TO
OFFICE COMMERCIAL ON PROPERTY DESCRIBED AS TRACT 2C, T.
MAHAN SURVEY, ABSTRACT NO. 1049, AND LOT 1A1A, HANNA
ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 2149 E. HIGHLAND STREET AND 1030 N. KIMBALL AVENUE,
SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL
DISTRICT. SPIN NEIGHBORHOOD # 4.
APPROVED
Senior Director of Planning & Development Services Ken Baker presented Items 7A
and 7B jointly and answered questions from Council.
Developer David Keener addressed Council and answered questions regarding Items
7A and 7B.
Motion was made to approve Item 7A, Ordinance No. 1182 (CP17-005), 1st Reading,
Land Use Plan Amendment from Medium Density Residential and Mixed Use to Office
Commercial, for Highland Corner, located at 2149 East Highland Street and 1030 North
Kimball Avenue, subject to Staff Report dated September 25, 2017.
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Motion: McCaskill
Second: Williamson
Ayes: Archer, Huffman, McCaskill, Shafi, Williamson
Approved: 5-1 (Patton)
7B. ORDINANCE NO. 480-728 (ZA17-043), 1ST READING, ZONING CHANGE
AND SITE PLAN FOR HIGHLAND CORNER ON PROPERTY DESCRIBED AS
TRACT 2C, T. MAHAN SURVEY, ABSTRACT NO. 1049, AND LOT 1A1A,
HANNA ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 2149 E. HIGHLAND STREET AND 1030 N. KIMBALL AVENUE,
SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL
DISTRICT. PROPOSED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT.
SPIN NEIGHBORHOOD # 4.
APPROVED
Senior Director of Planning & Development Services Ken Baker presented Items 7A
and 7B jointly and answered questions from Council.
Motion was made to approve Item 7B, Ordinance No. 480-728 (ZA17-043), 1st
Reading, Zoning Change and Site Plan for Highland Corner, for Highland Corner,
located at 2149 East Highland Street and 1030 North Kimball Avenue, subject to Staff
Report dated September 25, 2017 and Site Plan Review Summary No. 4, dated
September 25, 2017, and noting the following:
- Approving Site Plan Option A and granting variances as noted:
1. Driveway Ordinance No. 634, Section 5.2.d which requires a minimum stacking
depth of 100' for both driveways onto Kimball Avenue. The applicant is
requesting a variance to allow stacking depths of approximately 30.3' for the
northern driveway and 48.5' for the southern driveway.
2. Driveway Ordinance No. 634, Section 5.1 which requires a minimum distance of
200' from a commercial driveway to an intersection along an arterial roadway.
The applicant is requesting a variance to allow the spacing from the southern
driveway to the intersection of North Kimball Ave and Southlake Glen Drive to be
approximately 100'.
- Also noting that all mechanical equipment will be placed on a portion of the building
not facing North Kimball Ave and if not practical, then the mechanical equipment will
be fully screened from view using either wing walls of stone to match the buildings or
bushes planted at a height and thickness to fully screen the equipment.
- Also noting that any mechanical equipment facing East Highlands Street will likewise
be fully screened from view using either wing walls of stone to match the buildings or
bushes planted at a height and thickness to fully screen the equipment,
- Noting the applicant has agreed to additional landscaping along East Highlands
Street to screen the parking spaces in that location, and
- Noting the applicant has agreed, with respect to the vacant lot or portion of Lot 7 in
the northwest corner, to improve the landscaping with additional grass as discussed
this evening, and
- Also noting as to trees along the west side of the three west buildings — buildings 7,
`,,,w 6, and 5 — the applicant will present options for better quality trees, not just crepe
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myrtles, along that portion of the property and along the southern parking lot, south
of building number 6, and
- With respect to dumpsters, noting the applicant will present options for 2nd Reading
for alternative locations for the two dumpsters as discussed this evening, and
- With respect to signage, the applicant has noted that no signage will be requested
for the corner of East Highlands Street and North Kimball Avenue.
Motion: McCaskill
Second: Shafi
Ayes: Archer, Huffman, McCaskill, Shafi, Williamson
Approved: 5-1 (Patton)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV17-012, VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED, FOR
SCOTT E. KASDEN, MD LOCATED AT 2813 W. SOUTHLAKE BLVD., SUITE
130, SOUTHLAKE, TEXAS.
DENIED
Senior Director of Planning & Development Services Ken Baker presented Item 9A and
answered questions from Council.
It was noted that the applicant was not in attendance after asking for this item to be
tabled to tonight, at the last meeting.
Motion was made to deny Item 9A, SV17-012, Variance to Sign Ordinance No. 704, as
amended, for Scott E. Kasden, MD, Plastic & Cosmetic Surgery located at 2813 West
Southlake Blvd, Suite 130, Southlake.
Motion: McCaskill
Second: Huffman
Ayes: Archer, Huffman, McCaskill, Patton, Shafi
Approved: 5-1 (Williamson)
9B. MSP17-003, AMENDMENT TO THE MASTER SIGN PLAN FOR SOUTHLAKE
TOWN SQUARE, BLOCK 10, AS IT PERTAINS TO THE ADDITION OF A
MONUMENT SIGN LOCATED AT 301-409 N. CARROLL AVENUE,
SOUTHLAKE, TEXAS. (THIS ITEM WAS TABLED AT THE CITY COUNCIL
MEETING ON SEPTEMBER 5, 2017. APPLICANT REQUESTED TO BE
PLACED ON OCTOBER 3, 2017 AGENDA.)
Item 9B was taken up after Item 6A, since both are from the same applicant.
DENIED
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Senior Director of Planning & Development Services Ken Baker presented Item 9B and
answered questions from Council.
RPAI representative Jason Kasal addressed Council and answered questions.
Motion was made to deny Item 9B, MSP17-003, Amendment to the Master Sign Plan
for Southlake Town Square, Block 10.
Motion: McCaskill
Second: Huffman
Ayes: Archer, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0
9C. AWARD A CONSTRUCTION CONTRACT FOR THE SHADY LANE LIFT
STATION ELECTRICAL AND SCADA UPGRADES PROJECT TO H&H
ELECTRICAL CONTRACTORS, INC. IN AN AMOUNT NOT TO EXCEED
$248,123.
APPROVED on CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED
Deputy Mayor Pro Tern Williamson adjourned the meeting at 10:06pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 17th DAY OF OCTOBER, 2017.
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0(Ar''
La Hi
Mayor 1
748"44,44.
ATTEST: ,.
Carol Ann Borges, TRW' ;r.
City Secretary r
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