2017-06-20 Regular CC Meeting CITY OF
SOUTHLAKE
TEXAS
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REGULAR CITY COUNCIL MEETING JUNE 20 2017 �
LOCATION: 1400 Main Street, Southlake, Texas 76092
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Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
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1. Call to order
2. Invocation: Clayton Reed
3. Legislative Update by Representative Giovanni Capriglione, District 98
4. 2017 Sister Cities Delegation Report
5, Southlake Chamber of Commerce - Leadership Southlake project presentation
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the Citv Council to
seek advice from the city attorney as to the posted sub'ect matter of
this City Council meeting.
1. Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding legal issues
related to legislative items.
b. Seek advice of the city attorney regarding legal issues
associated with residential construction claims.
C. Escalade Logistics LLC v. City of Southlake; Cause No. 048-
292396-17.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20, 2017
Page 2 of 7
2. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities and projects.
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3. Section 551.074: Deliberation regarding ersonnel matters
a. Deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of the City
Secretary.
b. Deliberate the appointment of city board and commission
members.
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B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Stars & Stripes event promotion
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
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4. Consent:
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A. Approve minutes from the June 6, 2017 regular City Council meeting and
from the June 13, 2017 June Retreat.
B. This item was intentionally left blank.
C. Approve an annual purchase agreement for providing odor control
treatment at City wastewater lift stations with Premier Magnesia, LLC. in
an amount not to exceed $140,000 for a 12 month period.
D. This item was intentionally left blank.
E. Approve Ordinance No. 1177, 1't Reading, Adopt ordinance to abandon a
322 square foot lift station parcel as recorded in instrument number
D209089709 of the deed records of Tarrant County, Texas, being a
portion of Lot 7, Block 1, Twin Creek Addition, an addition to the City of
Southlake, Tarrant County, Texas, according to the plat recorded in
Volume 388-150, Page 74 of the Plat Records of Tarrant County,
Texas. (If approved, the public hearing will be held on August 1, 2017.)
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20,2017
Page 3 of 7
F. Authorize the City Manager to approve a Local Project Advance Funding
Agreement (LPAFA) with the Texas Department of Transportation
(TxDOT) for the installation and construction of traffic signals at the
intersections of State Highway 114 frontage roads and Kirkwood/Solana
Boulevard in an amount not to exceed $280,000.
G. Authorize the City Manager to award a construction contract for
intersection improvements at State Highway 114 frontage roads and
Kirkwood/Solana Boulevard to the best value bidder in an amount not to
exceed $800,000.
H. Approve an Interlocal Agreement with Tarrant County for signal and
intersection improvements at State Highway 114 frontage roads and
Kirkwood/Solana Boulevard in an amount of$250,000.
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I. Approve telecomlinternet expenses for One Source Communications
services in an amount not to exceed $70,800.
J. Approve Toshiba copier service expenses in an amount not to exceed
$96,000.
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K. Approve telecom expenses for Verizon Wireless services in an amount not
to exceed $143,000.
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L. Approve a Community Events Participation Agreement with Southlake
Chamber of Commerce for the 2017 Oktoberfest event.
M. Withdraw Resolution No. 17-027 (ZA17-045), Specific Use Permit fora
Mass Gathering Event for OktoberFest on property described as Phases I-
IV, Southlake Town Square, City of Southlake, Tarrant County, Texas and
located between East Southlake Boulevard, East State Highway 114 and
North Carroll Avenue, Southlake, Texas. Current Zoning: "DT" Downtown
District. SPIN #8. PUBLIC HEARING (This item was withdrawn by the
applicant.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20,2017
Page 4 of 7
A. Ordinance No. 1171, (CP17-004), 2nd Reading, adopting the City of
Southlake 114 Corridor Land Use Plan, an element of the Southlake 2035
Comprehensive Plan. PUBLIC HEARING
B. Ordinance No. 1173, 2nd Reading, adopting the Southlake 2035 Vision, j
Goals, and Objectives. PUBLIC HEARING
C. Ordinance No. 1174, 2nd Reading, approve an ordinance of the City of
Southlake, Texas providing for a residential homestead property tax
exemption. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-439d, (ZA17-044), 1St Reading, Zoning Change and
ConcepttSite Plan for Texas Digestive Disease Consultants Ambulatory
Surgery Center on property described as Lot 4R, Block 5 Cornerstone
Business Park, an addition to the City of Southlake, Tarrant County,
Texas, and located at 515 South Nolen Drive, Southlake, Texas. Current
Zoning: "S-P-2" Generalized Site Plan District. Requested Zoning: "S-P-2"
Generalized Site Plan District. SPIN #8. (If approved, the public hearing
will be held on August 9, 2097.)
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8. Resolutions:
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A. Resolution No. 17-028, Appointing members to positions on the Building
Board of Appeals, Parks and Recreation Board, Planning and Zoning
Commission, Southlake Parks Development Corporation, and Zoning
Board of Adjustment.
B. Resolution No. 17-029, Appointing City Council representatives to
positions on the Southlake Parks Development Corporation, Tax
Increment Reinvestment Zone No. 1, and the 2035 Corridor Committee.
item for i
9. Other s o consideration:
A. SV17-002, Variance to Sign Ordinance No. 704, as amended, for 7-
Eleven located at 1600 West Southlake Boulevard, Southlake, Texas.
B. Approve lease agreement for holiday decorations and installation services
with Christmas By Zenith for Southlake Town Hall and public areas in
Town Square in an amount not to exceed $58,250.
C. Award a construction contract to .Acadia Services, LLC for N-1 meter
station in an amount not to exceed $366,979.
City of Southlake values:
Integrity♦ Innovation ♦Accountability 4 Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20,2017
Page 5 of 7
D. Award a construction contract for the Kirkwood Boulevard/T.W. King and
Kirkwood Boulevard/Dove Road intersection improvements to North Texas i
Contracting in an amount not to exceed $697,950.
E. Approve a professional services agreement with RJN Group, Inc., to
conduct a sanitary sewer system condition assessment in an amount not
to exceed $227,200.
10. Other items for discussion: (There are no items on this agenda)
11. Meeting adjourned.
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, June 16, 2017 by 6:00 p.m.,
pursuant to the Texas GoverpvDnt,gode, Chapter 551.
H Lq
C�L-�
Lori Payne, T C cn
City Secretary r
If you plan to attend th&,,,vubing and have a disability that requires special
needs, please advise the CrfyrMA lary's Office 48 hours in advance at 817-748-8096
and reasonable accommodations will be made to assist you.
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City of Southlake values:
Integrity♦ Innovation Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20, 2017
Page 6 of 7
EXECUTIVE SESSION
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Section 551.071: Consultation with attomp . The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
:15-
CV00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City j
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
10. Escalade Logistics LLC v. City of Southlake; Cause No. 048-292396-17.
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Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding ersonnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20, 2017
Page 7 of 7
Section 551.087: Deliberation regarding economic development„negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(fl: Texas Disaster Act. The Ci Council may deliberate information: 1
City Y )
for purposes of preventing, investigating, or res ondin to an act of terrorism or related
p p p g, responding
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency mana ement plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety andlor security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity♦ Innovation Accountability♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
j TEXAS
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REGULAR CITY COUNCIL MEETING MINUTES _ June 20, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers John Huffman, Chad
Patton, and Shahid Shafi (Place 6 is vacant).
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager I Director of Economic Development and Tourism
Alison Ortowski, Deputy Director of Marketing and Communications Pilar Schank,
Assistant to the City Manager Lauren LaNeave, Communications Manager Vicky
Schiber, Chief Financial Officer Sharen Jackson, Director of Community Services Chris
Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director of
Community Services Candice Edmondson, Community Relations Manager Jenni
Lanier, Senior Center Coordinator Soheila Mashat-Phelps, Police Chief James
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Brandon, Crime Analyst/Victim Liaison Diana Smith, Fire Chief Mike Starr, Director of
Human Resources Stacey Black, Director of Information Technology Greg Hendricks,
Senior Director of Planning and Development Services Ken Baker, Director of Public
Works Rob Cohen, Deputy Director of Public Works Kyle Hogue, Deputy Director of
Public Works Operations Cristina McMurray, Deputy City Engineer Steve Anderson,
City Attorney Drew Larkin, Deputy City Secretary Carol Borges, Records Manager
Veronica Lomas, Office Assistant Brandi Garlock, Records Assistant Yvette Ruiz, and
City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Laura Hill at 5:30 p.m.
2. INVOCATION: CLAYTON REED
Clayton Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the
United States and Texas Flags.
3. LEGISLATIVE UPDATE BY REPRESENTATIVE GIOVANNI CAPRIGLIONE,
DISTRICT 98
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 20, 2017
Page 1 of 13
State Representative Giovanni Capriglione provided an update on the 85th Legislative
Session and answered questions from Council.
4. 2017 SISTER CITIES DELEGATION REPORT
Southlake Sister Cities Vice President Katy Heintz made initial comments and
introduced the two groups. Ms. Heintz also recognized former Southlake Mayor, Mr. Les
Clow, who has always been a very big contributor and supporter of the Southlake Sister
Cities program.
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Crime AnalystlVictim Liaison Diana Smith traveled with students to Wuzhong District,
Suzhou, China and gave a short presentation on the trip. The students who made this
trip were: Tyler Bucher, Anna Crafton, Wyatt Packard, Carys Sutherland, and Erin
Weisert. They presented an official gift from the Chinese representatives to Mayor Hill.
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Senior Center Coordinator Soheila Mashat-Phelps traveled with students to Tome,
Japan and gave a short presentation on the trip. The students who made this trip were:
Delaney Edwards, Katherine Guo, Noah Hill, Connor Keoughan, Ty Ponzo, Anna
Ponzo, and Shilah Ridge.
5. SOUTHLAKE CHAMBER OF COMMERCE - LEADERSHIP SOUTHLAKE
PROJECT PRESENTATION
Cheryl Fairbanks with Re/Max Masters made introductory comments. Justin Lewis with
rY rY
Procore Fitness and Shilpa Singh with Slalom Consulting presented Council with details
on the group's project for 2016-2017.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Laura Hill reviewed the items on tonight's consent agenda and Council asked
questions of staff.
REGULAR SESSION:
1. CALL TO ORDER.
2A. EXECUTIVE SESSION
Mayor Laura Hill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071
consultation with attorney, 551.072 deliberation regarding real property, 551.074
deliberation regarding personnel matters. City Council adjourned for Executive Session
at 6:37 p.m. Executive Session began at 6:57 p.m. and concluded at 8:14 p.m.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 20, 2097
Page 2 of 13
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2B. RECONVENE
Mayor Laura Hill reconvened the meeting at 8:18 p.m. and asked if there was needed
action from the executive session. T
Motion was made to appoint Carol Borges as Interim City Secretary following the
retirement of Lori Payne as of July 22, 2017.
E Motion: McCaskill
Second: Williamson j
Ayes: Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0
3A. MAYOR'S REPORT
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Mayor Hill announced that this is the last regular City Council meeting with City
Secretary Lori Payne. Mayor Hill and Councilmembers thanked Ms. Payne for her
service to the City and presented her with gifts and statements of appreciation.
3B. CITY MANAGER'S REPORT
City Manager Shana Yelverton introduced Community Relations Manager Jenni Lanier
who provided an update on the Stars & Stripes event and answered questions from
Council.
4. CONSENT AGENDA
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Laura Hill read the consent agenda items into the record.
4A. APPROVE MINUTES FROM THE JUNE 6, 2017 REGULAR CITY COUNCIL
MEETING AND FROM THE JUNE 13, 2017 JUNE RETREAT.
4B. THIS ITEM WAS INTENTIONALLY LEFT BLANK
4C. APPROVE AN ANNUAL PURCHASE AGREEMENT FOR PROVIDING ODOR
CONTROL TREATMENT AT CITY WASTEWATER LIFT STATIONS WITH
PREMIER MAGNESIA, LLC. IN AN AMOUNT NOT TO EXCEED $140,000 FOR
A 12 MONTH PERIOD.
4D. THIS ITEM WAS INTENTIONALLY LEFT BLANK
4E. APPROVE ORDINANCE NO. 1177, 1ST READING, ADOPT ORDINANCE TO
ABANDON A 322 SQUARE FOOT LIFT STATION PARCEL AS RECORDED
IN INSTRUMENT NUMBER D209089709 OF THE DEED RECORDS OF
TARRANT COUNTY, TEXAS, BEING A PORTION OF LOT 7, BLOCK 1, TWIN
CREEK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, ACCORDING TO THE PLAT RECORDED IN VOLUME 388-
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 20, 2097
Page 3 of 13
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150, PAGE 74 OF THE PLAT RECORDS OF TARRANT COUNTY, TEXAS. (IF
APPROVED, THE PUBLIC HEARING WILL BE HELD ON AUGUST 9, 2097.)
!F_j 4F. AUTHORIZE THE CITY MANAGER TO APPROVE A LOCAL PROJECT
ADVANCE FUNDING AGREEMENT (LPAFA) WITH THE TEXAS
DEPARTMENT OF TRANSPORTATION (TXDOT) FOR THE INSTALLATION
AND CONSTRUCTION OF TRAFFIC SIGNALS AT THE INTERSECTIONS OF
STATE HIGHWAY 114 FRONTAGE ROADS AND KIRKWOODISOLANA
BOULEVARD IN AN AMOUNT NOT TO EXCEED $280,000.
4G. AUTHORIZE THE CITY MANAGER. TO AWARD A CONSTRUCTION
CONTRACT FOR INTERSECTION IMPROVEMENTS AT STATE HIGHWAY
114 FRONTAGE ROADS AND KIRKWOODISOLANA BOULEVARD TO THE
BEST VALUE BIDDER IN AN AMOUNT NOT TO EXCEED $800,000.
4H. APPROVE AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR
SIGNAL AND INTERSECTION IMPROVEMENTS AT STATE HIGHWAY 114
FRONTAGE ROADS AND KIRKWOODISOLANA BOULEVARD IN AN
AMOUNT OF $250,000.
41. APPROVE TELECOMIINTERNET EXPENSES FOR ONE SOURCE
COMMUNICATIONS SERVICES IN AN AMOUNT NOT TO EXCEED $70,800.
4J. APPROVE TOSHIBA COPIER SERVICE EXPENSES IN AN AMOUNT NOT TO
EXCEED $115,000.
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` 4K. APPROVE TELECOM EXPENSES FOR VERIZON WIRELESS SERVICES IN
AN AMOUNT NOT TO EXCEED $143,000.
4L. APPROVE A COMMUNITY EVENTS PARTICIPATION AGREEMENT WITH
SOUTHLAKE CHAMBER OF COMMERCE FOR THE 2017 OKTOBERFEST
EVENT.
4M. WITHDRAW RESOLUTION NO. 17-027 (ZA17-045), SPECIFIC USE PERMIT
FOR A MASS GATHERING EVENT FOR OKTOBERFEST ON PROPERTY
DESCRIBED AS PHASES I-IV, SOUTHLAKE TOWN SQUARE, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN EAST
SOUTHLAKE BOULEVARD, EAST STATE HIGHWAY 114 AND NORTH
CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT"
DOWNTOWN DISTRICT. SPIN #8. PUBLIC HEARING (THIS ITEM WAS
WITHDRAWN BY THE APPLICANT.) -
9B. APPROVE LEASE AGREEMENT FOR HOLIDAY DECORATIONS AND
INSTALLATION SERVICES WITH CHRISTMAS BY ZENITH FOR
SOUTHLAKE TOWN HALL AND PUBLIC AREAS IN TOWN SQUARE IN AN
AMOUNT NOT TO EXCEED $58,250.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 20, 2097
Page 4 of 13
9C. AWARD A CONSTRUCTION CONTRACT TO ACADIA SERVICES, LLC FOR
N-1 METER STATION IN AN AMOUNT NOT TO EXCEED $366,979.
9D. AWARD A CONSTRUCTION CONTRACT FOR THE KIRKWOOD
t_ BOULEVARDIT.W. KING AND KIRKWOOD BOULEVARDIDOVE ROAD
INTERSECTION IMPROVEMENTS TO NORTH TEXAS CONTRACTING IN AN
AMOUNT NOT TO EXCEED $697,960.
9E. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH RJN GROUP,
INC., TO CONDUCT A SANITARY SEWER SYSTEM CONDITION
ASSESSMENT IN AN AMOUNT NOT TO EXCEED $227,200.
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APPROVED
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Motion was made to approve the consent agenda noting the following:
• Items 413 and 4D were left blank;
• Changing the amount on Item 4J — Toshiba contract - to an amount not to exceed
$115,000;
• Noting the withdrawal of Item 4M; and,
• Adding and approving Items 96, 9C, 9D, and 9E.
Motion: Williamson
Second: McCaskill
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r- Ayes: Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0
REGULAR AGENDA:
5. PUBLIC FORUM.
Mayor Laura Hill opened the public forum.
Sahaj Singh and Cameron Waltz, 2212 Still Water Court, Southlake, Texas stated their
concerns with the existing zoning notification process to members of the public.
Mayor Hill closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1171, (CP17-004), 2ND READING, ADOPTING THE CITY OF
SOUTHLAKE 114 CORRIDOR LAND USE PLAN, AN ELEMENT OF THE
SOUTHLAKE 2035 COMPREHENSIVE PLAN. PUBLIC HEARING
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APPROVED
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REGULAR CITY COUNCIL MEETING MINUTES, JUNE 20, 2097
Page 5of13
Senior Director of Planning and Development Services Ken Baker presented Item 6A
and answered questions from Council.
Mayor Laura Hill opened the public hearing.
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Richard Coe, 2633 Lorraine Avenue, Dallas, Texas spoke in support of this item but
stated he would not like to see any of the land use overlays to be used either directly or
indirectly to change the zoning.
Mayor Hill closed the public hearing.
Motion was made to approve Item 6A, Ordinance No. 1171, (CP17-004), 2nd Reading,
adopting the City of Southlake 114 Corridor Land Use Plan subject to Staff Report dated
June 10, 2017 and noting the Optional Land Use Categories presented in this plan are
intended to be used as a tool to convey the City's most desirous development pattern
along the State Highway 114 Corridor and is intended only to serve as a guide if the
property owner chooses to develop in this manner consistent with the optional land use
category and also noting:
* On Page 59 — Item E1 — directing staff to expand the currently-printed language
that the City investigate purchasing right of first refusal on larger properties along
the State Highway 114 Corridor that may come up for sale; and,
* In the Land Use section, directing staff to add to LU18, staff would provide
language around development consistent with the overlay district as defined that
r may be considered for possible city investment.
Motion: Williamson
Second: McCaskill
Ayes: Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE ADOPTING THE S.H. 114 CORRIDOR PLAN AS AN ELEMENT OF
THE SOUTHLAKE 2035 PLAN, THE CITY'S COMPREHENSIVE PLAN UPDATE.
6B. ORDINANCE NO. 1173, 2ND READING, ADOPTING THE SOUTHLAKE 2035
VISION, GOALS, AND OBJECTIVES. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6B
and answered questions from Council.
r Mayor Laura Hill opened the public hearing. No one wished to speak so Mayor Hill
closed the public hearing.
REGULAR CITY COUNCIL MEETING MINUTES JUNE 20 2017
Page Sof 13
Motion was made to approve Item 613, Ordinance No. 1173, 2nd Reading, adopting the
Southlake 2035 Vision, Goals, and Objectives subject to the Staff Report dated June
11, 2017.
Motion: Williamson
Second: McCaskill
Ayes: Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE ADOPTING THE VISION, GOALS, AND OBJECTIVES OF
SOUTHLAKE 2035 PLAN, THE CITY'S COMPREHENSIVE PLAN UPDATE.
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6C. ORDINANCE NO. 1174, 2ND READING, APPROVE AN ORDINANCE OF THE
CITY OF SOUTHLAKE, TEXAS PROVIDING FOR A RESIDENTIAL
HOMESTEAD PROPERTY TAX EXEMPTION. PUBLIC HEARING
APPROVED
Chief Financial Officer Sharen Jackson presented Item 6C and answered questions
from Council.
Mayor Laura Hill opened the public hearing. No one wished to speak so Mayor Hill
L closed the public hearing.
Motion was made to approve Item 6C, Ordinance No. 1174, 2nd Reading, approve an
ordinance of the City of Southlake, Texas providing for a residential homestead property
tax exemption.
Motion: Williamson
Second: McCaskill
Ayes: Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS, PROVIDING FOR A
RESIDENTIAL HOMESTEAD PROPERTY TAX EXEMPTION; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A PUBLICATION CLAUSE; AND PROVIDING
AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 20, 2017
Page 7 of 13
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7A. ORDINANCE NO. 480-439D, (ZA17-044), 1 READING, ZONING CHANGE
AND CONCEPTISITE PLAN FOR TEXAS DIGESTIVE DISEASE
CONSULTANTS AMBULATORY SURGERY CENTER ON PROPERTY
DESCRIBED AS LOT 4R, BLOCK 5 CORNERSTONE BUSINESS PARK, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND
LOCATED AT 515 SOUTH NOLEN DRIVE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. REQUESTED
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN #8. (IF
APPROVED, THE PUBLIC HEARING WILL BE HELD ON AUGUST 1, 2017.)
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7A
and answered questions from Council.
Applicant's representative Tina Larson with Corgan and finance representative Michael
Graham presented this item and answered Council's questions.
Motion was made to approve Item 7A, Ordinance No. 480-439d, (ZA17-044), 1St
Reading, Zoning Change and Concept/Site Plan for Texas Digestive Disease
Consultants Ambulatory Surgery Center subject to the Staff: Report dated June 13, 2017
and ConcepttSite Plan Review Summary No. 2, dated June 2, 2017 noting the following:
• Not approving any change to the blade wall;
• Approving the building materials on the northwest elevation to be changed from
glass to stucco with glass punched windows to match the exhibits presented this
evening;
• Not approving the reduction of the wall height on the northwest elevation;
• Not approving the reduction of the wall height on the northeast elevation;
• Approving an increase to the wall height on the southwest elevation facing Nolen
Drive per the exhibit shown this evening in order to screen the mechanical
equipment, and noting that we are directing staff to quantify what that height
should be for consideration at 2nd reading; and,
• Noting all other approvals from the prior consideration of this case remain in
place.
Motion: Williamson
Second: Shafi
Ayes: Hill, Huffman, Shafi, Williamson
Nays: McCaskill, Patton
App roved: 4-2
Mayor Hill stated that Item 9A would be considered next.
9A. SV17-002, VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED, FOR
7-ELEVEN LOCATED AT 1600 WEST SOUTHLAKE BOULEVARD,
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SOUTHLAKE, TEXAS.
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REGULAR CITY COUNCIL MEETING MINUTES, JUNE 20, 2017
Page 8 of 13
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APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9A
and answered questions from Council.
Applicant Tommy Bell with Barnett Signs presented this item and answered Council's
questions.
Motion was made to approve Item 9A, SV17-002, Variance to Sign Ordinance No. 704,
as amended, for 7-Eleven located at 1600 West Southlake Boulevard, Southlake,
Texas, subject to Staff Report dated June 13, 2017 and noting the following:
• Granting the following variances:
o Approving the 7-Eleven" Sign on the south fagade of the building and
shown as sign "B" on the site plan exhibit. Noting that the sign shall be
permitted a maximum letter height of 24 inches and a sign area of
approximately and no more than 32 square feet;
o Allowing four attached signs — two 7-eleven" signs on the building fagade
identified as Signs "B" and "C" on the site plan; one "Exxon" sign on the
west gas pump canopy identified as Sign "D" on the site plan; and one
"Exxon" sign on the east canopy identified as sign as Sign "D" on the site
plan.
• Also noting the following:
o The four attached signs described previously shall be "reverse channel
letter" type signs that meet the sign ordinance (704 —1) definition;
o All orange, green and red banding will be removed from the building,
canopy and carwash and noting Council's expectation that the area
beneath the banding will be restored to a like-new condition;
o Signage on the carwash will match the exhibit in the sign package as
presented this evening.
Motion: Williamson
Second: McCaskill
Ayes: Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0
Mayor Hill introduced the last two agenda items — 8A and 8B.
8. RESOLUTIONS:
8A. RESOLUTION NO. 17-028, APPOINTING MEMBERS TO POSITIONS ON THE
BUILDING BOARD OF APPEALS, PARKS AND RECREATION BOARD,
PLANNING AND ZONING COMMISSION, SOUTHLAKE PARKS
DEVELOPMENT CORPORATION, AND ZONING BOARD OF ADJUSTMENT.
APPROVED
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 20, 2017
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Motion was made to approve Item 8A, Resolution No. 17-028, Appointing members to
positions on the Building Board of Appeals, Parks and Recreation Board, Planning and
Zoning Commission, Southlake Parks Development Corporation, and Zoning Board of
Adjustment specifically as:
BUILDING BOARD OF APPEALS
Name Place Term Expiring
Clinton Snead Place 1 June 2019
Lloyd Summy Place 3 June 2019
William Kanewske Place 5 June 2019
Jon Young Alternate No. 2 June 2019
PARKS AND RECREATION BOARD
Name Place Term Expiring
Miguel Salinas Place 1 June 2019
Tina Wasserman Place 2 June 2019
Frances Scharli Place 3 June 2019
PLANNING AND ZONING COMMISSION
Name Place Term Expiring
Kourosh Panahy nla June 2018
Craig Rothmeier nla June 2019
Michael Springer nla June 2019
Chris Greer nla June 2019
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
Name Place Term Expiring
Tamara McMillan Citizen Representative June 2019
Sherry Berman Citizen Representative June 2019
ZONING BOARD OF ADJUSTMENT
Name Place Term Expiring
Ronell Smith Place 2 June 2019
Sabreena Hakemy Place 3 June 2019
Jeff Medici Place 5 June 2019
Kenny Cotten Alternate No. 1 June 2019
David Treichler Alternate No. 3 June 2019
The City Council hereby names Jeff Medici as Chairman and Ronell Smith as Vice-
Chairman of the Zoning Board of Adjustment.
Motion: Williamson
Second: McCaskill
Ayes: Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 20, 2097
Page 10 of 13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO VARIOUS POSITIONS ON THE BUILDING BOARD OF E
APPEALS, PARKS AND RECREATION BOARD, PLANNING AND ZONING
COMMISSION, SOUTHLAKE PARKS DEVELOPMENT CORPORATION, AND
ZONING BOARD OF ADJUSTMENT, PROVIDING AN EFFECTIVE DATE.
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813. RESOLUTION NO. 17-029, APPOINTING CITY COUNCIL
REPRESENTATIVES TO POSITIONS ON THE SOUTHLAKE PARKS
DEVELOPMENT CORPORATION, TAX INCREMENT REINVESTMENT ZONE
NO. 1, AND THE 2035 CORRIDOR COMMITTEE.
APPROVED
Motion was made to approve Item 8B, Resolution No. 17-029, Appointing City Council
representatives to positions on the Southlake Parks Development Corporation, Tax
Increment Reinvestment Zone No. 1, and the 2035 Corridor Committee.
Southlake Parks Development Corporation
Shawn McCaskill term expires June 2019
Randy Williamson term expires June 2019
Shahid Shafi term expires June 2018
Tax Increment Reinvestment Zone (TIRZ) No. 1
Laura Hill term expires June 2019
Shawn McCaskill term expires June 2019
Randy Williamson term expires June 2019
2035 Corridor Committee
Shawn McCaskill no expiration date
Motion: Williamson
Second: McCaskill
Ayes: Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING CITY COUNCIL REPRESENTATIVES TO POSITIONS ON SOUTHLAKE
PARKS DEVELOPMENT CORPORATION, TAX INCREMENT REINVESTMENT ZONE
NO. 1, AND THE 2035 CORRIDOR COMMITTEE; AND PROVIDING AN EFFECTIVE
DATE.
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9. OTHER ITEMS FOR CONSIDERATION:
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9A. SV17-002, VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED, FOR
7-ELEVEN LOCATED AT 1600 WEST SOUTHLAKE BOULEVARD,
SOUTHLAKE, TEXAS.
.. APPROVED
Item 9A was approved earlier in the meeting.
9B. APPROVE LEASE AGREEMENT FOR HOLIDAY DECORATIONS AND
INSTALLATION SERVICES WITH CHRISTMAS BY ZENITH FOR
SOUTHLAKE TOWN HALL AND PUBLIC AREAS IN TOWN SQUARE IN AN
AMOUNT NOT TO EXCEED $58,250.
APPROVED j
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Item 913 was approved with the consent agenda.
9C. AWARD A CONSTRUCTION CONTRACT TO ACADIA SERVICES, LLC FOR
N-1 METER STATION IN AN AMOUNT NOT TO EXCEED $366,979.
APPROVED
Item 9C was approved with the consent agenda.
9D. AWARD A CONSTRUCTION CONTRACT FOR THE KIRKWOOD
BOULEVARDIT.W. KING AND KIRKWOOD BOULEVARDIDOVE ROAD
INTERSECTION IMPROVEMENTS TO NORTH TEXAS CONTRACTING IN AN
AMOUNT NOT TO EXCEED $697,950.
APPROVED
Item 9D was approved with the consent agenda.
9E. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH RJN GROUP,
INC., TO CONDUCT A SANITARY SEWER SYSTEM CONDITION
ASSESSMENT IN AN AMOUNT NOT TO EXCEED $227,200.
APPROVED
Item 9E was approved with the consent agenda.
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA,)
11. MEETING ADJOURNED.
Mayor Laura Hill adjourned the meeting at 10:44 p.m.
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*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
Laura Hil
Mayor j
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ATTEST: }; j
Carol Ann Borges, TRKAC �
Interim City Secretary
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