2017-03-07 Regular CC Meeting CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MARCH 7 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
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1. Call to order j
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2. Invocation: Clayton Reed
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3. Local Business Report-- East Hampton Sandwich Co.
4. Discuss all items on tonight's agenda. No action will b taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
I. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(4) & (e)..Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City' Council meeting,
1. Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding legal issues
related to legislative items.
b. Seek advice of the city attorney regarding legal issues
associated with residential construction claims.
C. Seek advice of the city attorney regarding . the City's
possession of right of way and temporary construction
easement associated with the North White Chapel Boulevard
widening project.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
I
City of Southlake
City Council meeting agenda
March 7, 2017
Page 2 of 6
2. Section__551.072: Deliberation regarding real property
a. Discuss potential purchase and/or exchange of city property
related to a possible boundary adjustment.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Spring Break Recreation Offerings
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the February 16, 2017 City Council Winter
Workshop and from the February 21, 2017 regular City Council meeting.
B. Approve contract to purchase landscape materials from Southwest
Wholesale Nursery for an amount not to exceed $85,000.
C. Approve contract renewal for pond maintenance services with Magnolia
Fisheries, Inc. for an amount not to exceed $80,000.
D. Approve Resolution No. 17-012, Certify unopposed candidates for the
May 6, 2017 General Election.
E. Approve Resolution No. 17-013, Cancel the May 6, 2017 General
Election.
F. Approve Engineering Services Agreement with Kimley-Horn and
Associates, Inc. for design of traffic signals and intersection improvements
for State Highway 114 Frontage Roads at Kirkwood/Solana Boulevard in
an amount not to exceed $85,000.
G. Award a contract renewal to Southlake Leasing and Management dba
Regent Services for sweeping of the Southlake Town Square public
parking garages and porter services in Southlake Town Square in an
amount not to exceed $75,000.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
i
City of Southlake
City Council meeting agenda
March 7,2017
Page 3 of 6
H. Approve the purchase of traffic signal components for the Traffic Signal
and Intersection Improvements for Kirkwood Boulevard at T.W. King Road
and Kirkwood Boulevard at Dove Road project from Pelco Structural, LLC,
Consolidated Traffic Controls, and Paradigm Traffic Systems in an amount j
not to exceed $150,000.
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I. Approve the purchase of extrication tools and associated equipment from
Municipal Emergency Services in an amount not to exceed $85,000.
J. This item was intentionally left blank.
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K. Approve Resolution No. 17-010, Adopting a 380 and tax abatement
agreement between the City of Southlake and TD Ameritrade Holding
Corporation.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 17-009 (ZA15-149), Specific Use Permit for
Telecommunication Towers, Antennas, or Ancillary Structures on property
described as Tracts 1 F and 1 G, Richard Eads Survey, Abstract No. 481
and Lots 11A and 11 B, Oaks Addition, Southlake, Tarrant County, Texas;
located at 1335 and 1361 East Highland Street and 1009 North Carroll
Avenue, Southlake, Texas. Current Zoning: "CS" Community Service
District and "AG" Agricultural District. SPIN #3. PUBLIC HEARING
B. ZA16-089, Site Plan for Royal and Annie Smith Park on property
described as Tract 1, J.G. Allen Survey, Abstract No. 18, Southlake,
Tarrant County, Texas and located at 3045 Johnson Road, Southlake,
Texas. Current Zoning: "CS" Community Service District. SPIN #11.
PUBLIC HEARING
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 7,2017
Page 4of6
C. Resolution No. 17-011 (ZA17-008), Specific Use Permit for a Mass
Gathering on property described as Lot 1, Block 1, Gateway Church - 114
Campus, an addition to the City of Southlake, Tarrant County, Texas and
located at 700 Blessed Way, Southlake, Texas. Current Zoning: "NR-
PUD" Non-Residential Planned Unit Development District. SPIN #4.
PUBLIC HEARING
7. Ordinances, first readings, and related items: (These are no items on this
agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, `§AuthjAke, Texas, on Friday, March 3, 2017 by 6:00 p.m.,
pursuant to the Texas Q*F lfi!�SCode, Chapter 551.
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Lori Payne, TRM a W9
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City Secretary °ago ®°°°".•° ,,�0�
If you plan to attend this public meeting and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and seasonable accommodations will be made to assist you.
City of Southlake values:
Integrity♦ Innovation Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 7, 2017
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney, The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James N. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9, Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regardinq prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regardinq personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 7, 2017
Page 6 of 6
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Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergencV management plans C
regardingpipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
1 CITY OF
SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES MARCH 7, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Gary Fawks, John
Huffman, Chad Patton, and Shahid Shafi.
STAFF PRESENT: Assistant City Manager Ben Thatcher, Assistant City Manager
Alison Ortowski, Deputy Director of Marketing and Communications Pilar Schank,
Assistant to the City Manager Lauren Eubanks, Chief Financial Officer Sharen Jackson,
Director of Community Services Chris Tribble, Deputy Director of Community Services
Kate Meacham, Police Chief James Brandon, Fire Chief Mike Starr, Deputy Fire Chief
Wade Carroll, Director of Human Resources Stacey Black, Development Services
Manager Daniel Ford, Senior Director of Planning and Development Services Ken
Baker, Director of Public Works Rob Cohen, Deputy Director of Public Works Kyle
Hogue, City Attorney E. Allen Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:31 p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United
States and Texas Flags.
3. LOCAL BUSINESS REPORT
Assistant City Manager/Director of Economic Development Alison Ortowski introduced
the Local Business Report— East Hampton Sandwich Co.
Restaurant representatives Kyle Brooks and Jamie Pritchard introduced their new
business to the Council.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
Page 1 of 8
4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the items on tonight's agenda.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 5:41 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071,
consultation with attorney, and 551.072, deliberation regarding real property. City
Council adjourned for Executive Session at 5:41 p.m. Executive Session began at 6:01
p.m. and concluded at 6:41 p.m.
2B. RECONVENE
Mayor Hill reconvened the meeting at 6:55 p.m. and asked if there was needed action
from the executive session. There was no action necessary as a result of Executive
Session.
3A. MAYOR'S REPORT
Mayor Hill briefly announced upcoming meetings and events.
3B. CITY MANAGER'S REPORT
Assistant City Manager Ben Thatcher introduced Deputy Director of Community
Services Kate Meacham who discussed spring break recreation offerings.
4. CONSENT AGENDA
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Hill read the Consent Agenda items into the record.
4A. APPROVE MINUTES FROM THE FEBRUARY 16, 2017 CITY COUNCIL
WINTER WORKSHOP AND FROM THE FEBRUARY 21, 2017 REGULAR CITY
COUNCIL MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
Page 2 of 8
4B. APPROVE CONTRACT TO PURCHASE LANDSCAPE MATERIALS FROM
SOUTHWEST WHOLESALE NURSERY FOR AN AMOUNT NOT TO EXCEED
$85,000.
4C. APPROVE CONTRACT RENEWAL FOR POND MAINTENANCE SERVICES
WITH MAGNOLIA FISHERIES, INC. FOR AN AMOUNT NOT TO EXCEED
$80,000.
4D. APPROVE RESOLUTION NO. 17-012, CERTIFY UNOPPOSED CANDIDATES
FOR THE MAY 6, 2017 GENERAL ELECTION.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
RECEIVING CITY SECRETARY'S CERTIFICATION OF UNOPPOSED CANDIDATES
FOR THE MAY 6, 2017 GENERAL ELECTION AND PROVIDING AN EFFECTIVE
DATE.
4E. APPROVE RESOLUTION NO. 17-013, CANCEL THE MAY 6, 2017 GENERAL
ELECTION.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
CANCELING THE MAY 6, 2017 GENERAL ELECTION AND DECLARING EACH
UNOPPOSED CANDIDATE ELECTED TO OFFICE; AND PROVIDING AN EFFECTIVE
DATE.
4F. APPROVE ENGINEERING SERVICES AGREEMENT WITH KIMLEY-HORN
AND ASSOCIATES, INC. FOR DESIGN OF TRAFFIC SIGNALS AND
INTERSECTION IMPROVEMENTS FOR STATE HIGHWAY 114 FRONTAGE
ROADS AT KIRKWOOD/SOLANA BOULEVARD IN AN AMOUNT NOT TO
EXCEED $85,000.
4G. AWARD A CONTRACT RENEWAL TO SOUTHLAKE LEASING AND
MANAGEMENT DBA REGENT SERVICES FOR SWEEPING OF THE
SOUTHLAKE TOWN SQUARE PUBLIC PARKING GARAGES AND PORTER
SERVICES IN SOUTHLAKE TOWN SQUARE IN AN AMOUNT NOT TO
EXCEED $75,000.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
Page 3 of 8
4H. APPROVE THE PURCHASE OF TRAFFIC SIGNAL COMPONENTS FOR THE
TRAFFIC SIGNAL AND INTERSECTION IMPROVEMENTS FOR KIRKWOOD
BOULEVARD AT T.W. KING ROAD AND KIRKWOOD BOULEVARD AT
DOVE ROAD PROJECT FROM PELCO STRUCTURAL, LLC,
CONSOLIDATED TRAFFIC CONTROLS, AND PARADIGM TRAFFIC
SYSTEMS IN AN AMOUNT NOT TO EXCEED $150,000.
41. APPROVE THE PURCHASE OF EXTRICATION TOOLS AND ASSOCIATED
EQUIPMENT FROM MUNICIPAL EMERGENCY SERVICES IN AN AMOUNT
NOT TO EXCEED $85,000.
4J. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4K. APPROVE RESOLUTION NO. 17-010, ADOPTING A 380 AND TAX
ABATEMENT AGREEMENT BETWEEN THE CITY OF SOUTHLAKE AND TD
AMERITRADE HOLDING CORPORATION.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, APPROVING THE TERMS
AND CONDITIONS OF A PROGRAM TO PROMOTE ECONOMIC DEVELOPMENT
AND STIMULATE BUSINESS AND COMMERCIAL ACTIVITY IN THE CITY;
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH TD
AMERITRADE HOLDING CORPORATION, FOR SUCH PURPOSES; AND
PROVIDING AN EFFECTIVE DATE.
APPROVED
Motion was made to approve the consent agenda as noted.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
5. PUBLIC FORUM
Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill
closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
Page 4 of 8
6A. RESOLUTION NO. 17-009 (ZA15-149), SPECIFIC USE PERMIT FOR
TELECOMMUNICATION TOWERS, ANTENNAS, OR ANCILLARY
STRUCTURES ON PROPERTY DESCRIBED AS TRACTS 1F AND 1G,
RICHARD EADS SURVEY, ABSTRACT NO. 481 AND LOTS 11A AND 11B,
OAKS ADDITION, SOUTHLAKE, TARRANT COUNTY, TEXAS; LOCATED AT
1335 AND 1361 EAST HIGHLAND STREET AND 1009 NORTH CARROLL
AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "CS" COMMUNITY
SERVICE DISTRICT AND "AG" AGRICULTURAL DISTRICT. SPIN #3.
PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A
and answered questions from Council.
Applicant Peter Kavanagh, 1620 Handley, Suite A, Dallas, Texas answered questions
from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward.
David Dowd, 2900 Hillcastle Lane, Southlake, Texas stated a question related to the
property south of this proposed tower.
Mayor Hill closed the public hearing.
Motion was made to approve Resolution No. 17-009 (ZA15-149), Specific Use Permit
for telecommunication towers, antennas, or ancillary structures subject to Staff Report
dated February 28, 2017 and Specific Use Permit Review No. 3 dated February 14,
2017 and specifically noting:
• Approving the site plans and elevations as presented this evening and included
in the staff report which indicate the installment of a monopole for
telecommunication purposes approximately 95.5 feet in height and associated
ground equipment compound. Noting that the ground equipment compound will
be screened by a 10 foot screen wall with materials matching the lighter brick on
the main campus of Southlake Baptist Church (noting that Council is not
approving the darker brick on the older school building). Also allowing the metal
roof deck to be installed over the ground equipment compound area per the
elevations and exhibit presented this evening. Noting that prior to the issuance
of a building permit the applicant must provide documentation to the City of FAA
approval for the proposed tower location. Also granting the following variances:
o Variance to landscaping requirement under Zoning Ordinance No. 480,
Section 45.7.d.8;
o Variance to parking requirement under Zoning Ordinance No. 480, Section
45.7.d.10.d;
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
Page 5 of 8
o Variance to co-location requirement under Zoning Ordinance No. 480,
Section 45.7.d.2.b; and,
o Variance to setback requirement under Zoning Ordinance No. 480,
Section 45.7.d.7.a, c.
• Finally, noting that that per Section 45.4 of the City's zoning ordinance that a
specific use permit shall automatically expire if a building permit is not issued and
construction begun within six months of granting the specific use permit.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR TELECOMMUNICATIONS TOWERS,
ANTENNAS, OR ANCILLARY STRUCTURES LOCATED AT 1335 AND 1361 E.
HIGHLAND STREET AND 1009 N. CARROLL AVENUE ON PROPERTY DESCRIBED
AS TRACTS 1F AND 1G, RICHARD EADS SURVEY, ABSTRACT NO. 481 AND LOTS
11A AND 11B, OAKS ADDITION, SOUTHLAKE, TARRANT COUNTY, TEXAS, MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON
THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN
AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE.
6B. ZA16-089, SITE PLAN FOR ROYAL AND ANNIE SMITH PARK ON
PROPERTY DESCRIBED AS TRACT 1, J.G. ALLEN SURVEY, ABSTRACT
NO. 18, SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 3045
JOHNSON ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "CS"
COMMUNITY SERVICE DISTRICT. SPIN #11. PUBLIC HEARING
APPROVED
No presentation was requested by Council of Senior Director of Planning and
Development Services Ken Baker.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
Motion was made to approve ZA16-089, Site Plan for Royal and Annie Smith Park
subject to Staff Report dated February 28, 2017 and the Site Plan Review Summary
dated January 13, 2017 and specifically noting the approval of 17 new parking spaces,
landscape enhancements and sidewalk improvements per the site plan and landscape
plan provided in the February 28, 2017 Staff Report and presented this evening.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
Page 6 of 8
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
6C. RESOLUTION NO. 17-011 (ZA17-008), SPECIFIC USE PERMIT FOR A MASS
GATHERING ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, GATEWAY
CHURCH - 114 CAMPUS, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 700 BLESSED WAY,
SOUTHLAKE, TEXAS. CURRENT ZONING: "NR-PUD" NON-RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #4. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C
and answered questions from Council.
Applicants Sarah Phillips and Marcia Van Warmer presented information and answered
questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
Motion was made to approve Resolution No. 17-011 (ZA17-008), Specific Use Permit
for a mass gathering on property described as Lot 1, Block 1, Gateway Church - 114
campus, subject to Staff Report dated February 28, 2017 and specifically noting: the
Specific Use permit is approved for a three year period providing that the scope of the
event remains within the parameters and adheres to the conditions outlined on Page 1
the February 28, 2017 Staff Report and the presentation this evening. This includes that
temporary restrooms are provided at a ratio of one per every 100 people participating in
the event. Also, noting that the applicant will meet with City staff prior to future events
to review the race route and other safety procedures. Also, noting the applicant's
agreement that the event will be completely removed and cleaned up by the end of the
event day.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
Page 7 of 8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING FOR
RACE2RESCUE 5K EVENT LOCATED AT 700 BLESSED WAY ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1, GATEWAY CHURCH — 114 CAMPUS, MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON
THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN
AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO I
TEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED.
Mayor Hill adjourned the meeting at 7:44 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office. 144
4Laur Hill
Mayor
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Lori Payne, TRMC `�' �' •`�
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REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
Page 8 of 8