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2017-02-21 Regular CC Meeting i CITY OF S0UTHLA1<.E TEXAS REGULAR CITY COUNCIL MEETING FEBRUARY 21 2017 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall WORK SESSION: 5:30 P.M. 1. Call to order 2. Invocation: Clayton Reed 3. Southlake Chamber of Commerce Update 4. Discuss possible amendment to the Southlake 2030 Mobility Master Plan to incorporate recommendations of the Bicycle Safety Committee 5. Discuss all items on tonight's agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: Immediately followina the work session 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney as to the posted subject matter of this City Council meeting. 1. Section 551.071: Consultation with city attorney a. Seek advice of the city attorney regarding legal issues related to legislative items. b. Seek advice of the city attorney regarding legal issues associated with residential construction claims. City of Southlake values: Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork f I City of Southlake City Council meeting agenda } February 21,2017 Page 2 of 6 2. Section 551.074: Deliberation regarding ersonnel matters j a. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of the City Manager and City Secretary. ry Deliberate the appointment of pp city board and commission members. B. Reconvene: Action necessary on items discussed in Executive Session. 3. REPORTS: I A. Mayor's Report B. City Manager's Report 1. Crime Control and Prevention District Reauthorization Update 2. Construction Project Update - The Marq Southlake Champions Club and the Bicentennial Park Phase 3 Southlake Tennis Center i CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: A. Approve minutes from the February 7, 2017 regular City Council meeting. B. Award construction contract to Wilson Contractor Services, LLC, for Sanitary Sewer and Storm Drain Improvements projects at various locations within the City in an amount not to exceed $2,016,561. C. Award a contract to SHI Government Solutions for Cartegraph Operations Management System in an amount not to exceed $116,000. D. Approve contract with Blagg Tire and Service and Grapevine Ford Lincoln for preventative maintenance and general repair services for City vehicles. E. Approval of amended Fiscal Year 2017 Southlake Crime Control and Prevention District Operating Bud p g get. City of Southlake values: Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda February 21, 2017 Page 3 of 6 REGULAR AGENDA: 5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m. This is the public's opportunity to address the City Council about non-agenda items. During this proceeding, the City Council will not discuss, consider or take action on any item presented. We respecffully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 6. Ordinances, second readings, public hearings, and related items: A. ZA16-100, Site Plan for Verizon Wireless on property described as Lot 1, Block 1, Solana Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 500 West Dove Road. Current Zoning: "NR- PUD" Non-Residential Planned Unit Development District. SPIN #1. PUBLIC HEARING B. ZA17-002, Site Plan for Kimball Park Lot 5 Retail/Restaurant on property described as Lot 5, Kimball Park, an addition to the City of Southlake, Tarrant County, Texas, located at 2112 East State Highway 114 (also addressed as 2112 North Kimball Avenue) and generally located approximately 850 feet northwest of the intersection of East State Highway 114 and North Kimball Avenue. Current Zoning: "S-P-2" Generalized Site Plan District. SPIN #4. PUBLIC HEARING 7. Ordinances, first readings, and related items: (There are no items on this agenda.) 8. Resolutions: (There are no items on this agenda.) 9. Other items for consideration: A. Consider SV17-001, Variance to Sign Ordinance No. 704-1 and the Master Sign Plan for Starbucks located at 2155 West Southlake Boulevard. 10. Other items for discussion: (There are no items on this agenda.) 11. Meeting adjourned. City of Southlake values: Integrity♦ Innovation Accountability♦ Commitment to Excellence ♦ Teamwork I i City of Southlake City Council meeting agenda February 21,2017 Page 4 of 6 CERTIFICATE E hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, February 17, 2017 by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. ``411409�1pIlplll J1Yp44ra T I LA PeBpa 0;C(� a Lori Payne, TRKFo ° City Secretary `v °co d mn a vJQ B4Gf®bd96®• Sid~� If you plan to attend this pu 'Oft M66t and have a disability that requires special needs, please advise the City Sere" Xa"y's Office 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you. i i I i i City of Southlake values: Integrity♦ Innovation 1 Accountability♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda February 21,2017 Page 5 of 6 I EXECUTIVE SESSION Section 551.071: Consultation with a#tonne The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following contemplated litigation subjects: pending and/or j i 1. Pending Public Information Act requests. 2. Texas Attorney General litigation defending the constitutionality of the Texas Open Meetings Act. 3. Legal issues regarding the Barnett Shale gas extraction and transportation. i 4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake Boulevard. 5. City of Southlake v. Ashwin J. Babaria, et. al.; regarding Cause No. 2011-006149-3; eminent domain action re g g property located at 1470 North Kimball Avenue, Southlake, Texas. 6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A. 7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15- CV-00874-0. 8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of Southlake, Southlake Police Department and Randy Baker, Individually; Civil Action No. 4:16-cv-00057. 9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15. Section 551.072: Deliberation re ardin real Property. The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real,property. Section 551.073: Deliberation re ardin nos ective gift or donation. The City Council may conduct 'a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation re ardin ersonnel matters. The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation re-gardina security devices. The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. City of Southlake values: Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda February 21, 2017 Page 6 of 6 �r Section 551.087: Deliberation re-garding economic development negotiations. The City j Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. j Section 418.183(D: Texas Disaster Act. The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism- related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106 d & -(e): Local meetin s to discuss emengengy emergencymanagement plans regarding i eline safety. The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. City of Southlake values: Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork } CITY OF SOUTHLAKE TEXAS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 21, 2017 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Gary Fawks (arrived at 5:42 p.m.), John Huffman, Chad Patton, and Shahid Shafi. CITY COUNCIL ABSENT: None. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager/Director of Economic Development Alison Ortowski, Deputy Director of Marketing and Communication Pilar Schank, Senior Marketing Manager Jill Lind, Chief Financial Officer Sharen Jackson, Purchasing Manager Tim Slifka, Municipal Court Manager Kristin White, Director of Community Services Chris Tribble, Community Relations Manager Jenni Lanier, Deputy Director of Community Services Kate Meacham, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Development Services Manager Daniel Ford, Senior Director of Planning and Development Services Ken Baker, Assistant to the Director of Planning and Development Services Jerod Potts, Building Operations Manager Michael White, Director of Public Works Rob Cohen, Deputy Director of Public Works Kyle Hogue, Deputy Director of Public Works Operations Cristina McMurray, City Attorney E. Allen Taylor, and City Secretary Lori Payne. WORK SESSION: 1. CALL TO ORDER The Work Session was called to order by Mayor Hill at 5:31 p.m. 2. INVOCATION Clayton Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United States and Texas Flags. 3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE Ian MacLean, Chairman of the Board of the Southlake Chamber of Commerce, gave a brief update on the Chamber. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2017 Page 1 of 9 4. DISCUSS POSSIBLE AMENDMENT TO THE SOUTHLAKE 2030 MOBILITY MASTER PLAN TO INCORPORATE RECOMMENDATIONS OF THE BICYCLE SAFETY COMMITTEE Senior Director of Planning and Development Services Ken Baker introduced this item and then turned over the presentation to Assistant to the Director of Planning and Development Services Jerod Potts. Mr. Potts presented this item and answered questions of the Council. Parks and Recreation Boardmember Mitch Hill also addressed Council's questions regarding the Bicycle Safety Committee's recommendations. 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Hill reviewed the items on tonight's agenda. REGULAR SESSION: 1. CALL TO ORDER The Regular Session of the City Council was called to order by Mayor Hill at 6:03 p.m. 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071, consultation with attorney, and Section 551.074: deliberation regarding personnel matters. City Council adjourned for Executive Session at 6:01 p.m. Executive Session began at 6:15 p.m. and concluded at 7:20 p.m. 2B. RECONVENE Mayor Hill reconvened the meeting at 7:27 p.m. and asked if there was needed action from the executive session. There was no action necessary as a result of Executive Session. 3A. MAYOR'S REPORT Mayor Hill briefly announced upcoming meetings and events. 3B. CITY MANAGER'S REPORT City Manager Shana Yelverton briefly introduced the next two reports. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2017 Page 2 of 9 3B1. CRIME CONTROL AND PREVENTION DISTRICT REAUTHORIZATION UPDATE Assistant City Manager/Director of Economic Development Alison Ortowski presented information on the upcoming May 6, 2017 Crime Control and Prevention District special election. 3B2. CONSTRUCTION PROJECT UPDATE - THE MARQ SOUTHLAKE CHAMPIONS CLUB AND THE BICENTENNIAL PARK PHASE 3 SOUTHLAKE TENNIS CENTER Director of Community Services Chris Tribble presented information on two construction projects occurring in Bicentennial Park, The Marq Southlake Champions Club and the Bicentennial Park, Phase 3, Southlake Tennis Center. 4. CONSENT AGENDA Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Hill read the Consent Agenda items into the record. 4A. APPROVE MINUTES FROM THE FEBRUARY 7, 2017 REGULAR CITY COUNCIL MEETING. 4B. AWARD CONSTRUCTION CONTRACT TO WILSON CONTRACTOR SERVICES, LLC, FOR SANITARY SEWER AND STORM DRAIN IMPROVEMENTS PROJECTS AT VARIOUS LOCATIONS WITHIN THE CITY IN AN AMOUNT NOT TO EXCEED $2,016,561. 4C. AWARD A CONTRACT TO SHI GOVERNMENT SOLUTIONS FOR CARTEGRAPH OPERATIONS MANAGEMENT SYSTEM IN AN AMOUNT NOT TO EXCEED $116,000. 4D. APPROVE CONTRACT WITH BLAGG TIRE AND SERVICE AND GRAPEVINE FORD LINCOLN FOR PREVENTATIVE MAINTENANCE AND GENERAL REPAIR SERVICES FOR CITY VEHICLES. 4E. APPROVAL OF AMENDED FISCAL YEAR 2017 SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT OPERATING BUDGET. 9A. TABLE SV17-001, VARIANCE TO SIGN ORDINANCE NO. 704-I AND THE MASTER SIGN PLAN FOR STARBUCKS LOCATED AT 2155 WEST SOUTHLAKE BOULEVARD. Senior Director of Planning and Development Services Ken Baker presented Item 9A and answered questions from Council during the work session. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2017 Page 3 of 9 Applicant's representative Leslie Ford presented Item 9A and answered questions from Council. After discussion, Ms. Ford asked Council to table this item to the next Council meeting to allow time to address Council's concerns. Council agreed to table this item to the next meeting on March 7, 2017. APPROVED Motion was made to approve the consent agenda as noted and to table SV17-001, variance to Sign Ordinance No. 704-I and the Master Sign Plan for Starbucks to the March 7, 2017 City Council meeting. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 5. PUBLIC FORUM Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill closed the public forum. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ZA16-100, SITE PLAN FOR VERIZON WIRELESS ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, SOLANA ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 500 WEST DOVE ROAD. CURRENT ZONING: "NR-PUD" NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #1. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6A and answered questions of the Council. Applicant Kathy Zibilich with Griffin Harris PLLC presented this item and answered questions of the Council. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. Mayor Hill first read the comment cards from persons in opposition but not wishing to speak: Michelle Mesenbrink, 2801 Tyler Street, Southlake, Texas; Andrea Martinez, 426 Marshall Road, Southlake, Texas; REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2017 Page 4 of 9 Donna Robinson, 454 Marshall Road, Southlake, Texas; and, Kyle and Shannon Burtnett, 2811 Tyler Street, Southlake, Texas. The following persons spoke: Gabriella Miller, 405 Orchard Hill Drive, Southlake, Texas spoke in opposition; Doug Harsy, 2804 Tyler Street, Southlake, Texas spoke in opposition; Evan Scott, 422 Copperfield Street, Southlake, Texas stated his concerns; and, Venkata K. Jasti, 417 Orchard Hill Drive, Southlake, Texas spoke in opposition. Following public comments, Mayor Hill closed the public hearing. Council continued discussion. Motion was made to approve ZA16-100, Site Plan for Verizon Wireless subject to Staff Report dated February 14, 2017 and Site Plan Review Summary No. 3 dated February 2, 2017 and noting the following: • Approving the site plan and elevations for Verizon Wireless Dock expansion presented this evening and included in the City Council's packet; • Requiring the installation of an approximate 200 linear foot screen of landscape materials running parallel to the building and east of the dock area and an approximate 80 linear foot dock screening wall located north of the dock area as indicated on the site plan. The wall will be constructed per the exhibits presented this evening with the brick of the walls matching the brick of the building and the trim on top of the walls to match the trim of the building. Brick columns on the wall will average 20 foot spacing noting that adjustment of the column locations may be needed in the field. Also, noting that the extent of the wall will not exceed the limits indicated on the site plan; • Also, granting the following variances in association with the dock expansion. 1) Ordinance No. 480, Section 43.9.c.2(c), (Corridor Overlay Zone) which requires the following: Loading and Service Areas: Loading and service areas shall be located at the side or rear of buildings. A minimum 10 foot solid screening wall shall be required to screen views of loading docks and loading spaces intended for tractor/semi- trailer delivery from any public right-of-way. This 10 foot wall must screen the entire loading dock or space. Screening materials shall utilize similar masonry materials to the front facade. The accommodation of adequate access for service delivery trucks may be evaluated to determine the extent of screening required; 2) Ordinance No. 480, Section 43.13a(6), (Residential Adjacency Standards) which requires the following: Loading and Service Areas: Loading and service areas shall be located at the side or rear of buildings. Where visible, a minimum 10 foot solid screening wall shall be required to screen views of loading docks and loading spaces intended for tractor/semi-trailer delivery. This 10 foot wall must screen the entire loading dock or space. Screening materials shall utilize similar masonry materials to the REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2017 Page 5 of 9 building's facades. The accommodation of adequate access for service delivery trucks may be evaluated to determine the extent of screening required; 3) Ordinance No. 480, Section 43.9.c.1.c— Corridor Overlay Zone which requires the following: Mechanical Equipment Screening: All buildings must be designed such that no mechanical equipment (HVAC, etc.) or satellite dishes shall be visible from SH 114, Carroll Avenue between SH 114 and FM 1709, FM 1709, and FM 1938 and any adjacent public right of way. This shall include equipment on the roof, on the ground or otherwise attached to the building or located on the site; 4) Ordinance No. 480, Section 43.13.A.3— Residential Adjacency Standards: Mechanical Equipment Screening: All buildings must be designed such that no mechanical equipment (HVAC, etc.) or satellite dishes shall be visible. This shall include equipment on the roof, on the ground or otherwise attached to the building or located on the site; • Also, noting as part of this approval, Council is approving tractor trailers to legally load and unload at this loading dock on this property; • Also, noting that Council is directing staff to have administrative approval authority over the design and implementation of the 200 linear foot area of landscape materials and noting a minimum installation of eight foot plant materials and noting that Council recognizes that due to seasonal changes, the impact on plant life may change and vary throughout the year and Council is noting that the applicant is fully compliant with the screening requirement based upon tonight's approval regardless of seasonal changes; and, • Also, noting that the 200 linear foot landscape materials are to be staggered plantings of eastern red cedars, a minimum of eight foot tall, four foot spread at planting and six foot on center. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 6B. ZA17-002, SITE PLAN FOR KIMBALL PARK LOT 5 RETAIURESTAURANT ON PROPERTY DESCRIBED AS LOT 5, KIMBALL PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 2112 EAST STATE HIGHWAY 114 (ALSO ADDRESSED AS 2112 NORTH KIMBALL AVENUE) AND GENERALLY LOCATED APPROXIMATELY 850 FEET NORTHWEST OF THE INTERSECTION OF EAST STATE HIGHWAY 114 AND NORTH KIMBALL AVENUE. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN #4. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6B and answered questions from Council. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2017 Page 6 of 9 Applicant Terry Cunningham, 2604 South Cooper Street, Arlington, Texas presented this item and answered questions from Council. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. Jeff Medici, 2123 Cheyenne Park Lane, Southlake, Texas spoke in support and addressed Council's questions. Mayor Hill closed the public hearing. Motion was made to approve ZA17-002, Site Plan for Kimball Park Lot 5 Retail/Restaurant subject to Staff Report dated February 21, 2017 and Site Plan Review Summary No. 3 dated February 14, 2017 and granting the following variance requests: 1) Zoning Ordinance No. 480, as amended, Section 43.9.c.1.d requires vertical and horizontal articulation on all facades visible from State Highway 114. The applicant is requesting a variance to allow vertical articulation as shown on the proposed elevations; 2) Zoning Ordinance No. 480, as amended, Section 43.9.c.1.e requires exposed columns to be constructed of or clad in the same masonry material as the principal structure. The applicant is requesting a variance to allow painted metal posts at the top of the columns; • Not approving the variance to Landscape Ordinance No. 544-B, as amended, Section 3.4 requiring parking lot landscape islands to have a minimum width of 12 feet to allow a width of approximately 9 feet. • Also, noting the approval of Option A with regards to the dumpster location on Lot 5 with the dumpster generally located at the northeast corner of the building structure and 52 parking spaces; • Also, noting the applicant has agreed to relocate the service entrance and electrical equipment to be generally located on the northeast portion of the building structure. • Also, noting that the patio cover materials are not fabric material but will consist of a metal material per City code. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2017 Page 7 of 9 9A. CONSIDER SV17-001, VARIANCE TO SIGN ORDINANCE NO. 704-I AND THE MASTER SIGN PLAN FOR STARBUCKS LOCATED AT 2155 WEST SOUTHLAKE BOULEVARD. TABLED Item 9A was discussed earlier in the evening and moved to the consent agenda to table to the March 7, 2017 City Council meeting. 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) Mayor Hill announced that City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.074, deliberation regarding personnel matters. City Council adjourned for Executive Session at 9:55 p.m. Executive Session began at 10:00 p.m. and concluded at 10:55 p.m. Mayor Hill reconvened the meeting at 10:55 p.m. Mayor Hill asked if any action was necessary from Executive Session. Motion was made to approve a renewal of a contract with Lori Payne for the position of City Secretary with a 2% merit increase and 2% cost of living increase for a total increase of 4%; increasing the annual car allowance to $4,000; noting these amendments will be effective beginning January 1, 2017; with a contract extension to December 31, 2021; and noting that Council will still be open to annual contract amendments, as is customary, with annual performance appraisals. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 Motion was made to approve a renewal of a contract with Shana Yelverton for the position of City Manager with a 1% merit increase and 2% cost of living increase for a total increase of 3%; noting these amendments will be effective beginning January 1, 2017; with a contract extension to December 31, 2021; and noting that Council will still be open to annual contract amendments, as is customary, with annual performance appraisals. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 11. MEETING ADJOURNED. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2017 Page 8 of 9 Mayor Hill adjourned the meeting at 11:01 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. ' � Laura H. I Mayor ATTEST: S����'�v.,ftsk .P Lori Payne, W------ City Secretary �S,y REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2017 Page 9 of 9