2016-12-06 Regular CC MeetingCITY OF
SOUTHLAK.E
TEXAS
REGULAR CITY COUNCIL MEETING DECEMBER 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Local Business Report
4. Construction update on roundabout at Dove Road and Peytonville Avenue
5. Discuss all items on tonight's agenda. No action will be taken and each item wil
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session. Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
am time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding legal issues with
Dove Road infrastructure improvements.
b. Seek advice of the city attorney regarding counter request to
appraisal for real property located at 950 North White Chapel
Boulevard impacting the North White Chapel Boulevard
widening project.
C. Seek advice of the city attorney regarding legal issues
associated with the lease of The Marq Southlake Legends
Hall.
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Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2016
Page 2 of 8
d. Seek advice of the city attorney on the City's responsibilities
related to contractor social media activity.
2. Section 551.072: Deliberation regarding real property
a. Discuss temporary construction easement appraisal for real
property located at 249 West Highland impacting the North
White Chapel Boulevard widening project.
b. Discuss the potential purchase or lease of real property for
city facilities and projects.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Holiday Safety Initiatives
2. Annual Tree Recycling Program
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the November 15, 2016 regular City Council
meeting.
B. Approve a professional services agreement with Weaver LLP for audit
services in an amount not to exceed $130,000.
C. Approve agreement for engineering services with Kimley-Horn and
Associates, Inc. for design of two traffic signals and associated
intersection improvements along Kirkwood Boulevard at its intersections
with Dove Road and T.W. King Road in the amount of $85,500.
D. Approve contract renewal with Tactical System Network, LLC (TSN) for
Town Hall Security Services in the amount of $120,000.
E. Approve Change Order No. 8 with Wilson Contractor Services, LLC for the
Water and Sanitary Sewer Relocation Project for FM1938 in an amount
not to exceed $140,000.
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City of Southlake
City Council meeting agenda
December 6, 2016
Page 3 of 8
F. Approve an annual purchase agreement with Stripe -A -Zane, Inc. for
pavement markings through an Interlocal Agreement with the City of
Grand Prairie in an amount not to exceed $125,000.
G. Approve ZA16-097, Plat Revision for Lots 1-3, Block A, Pinnacle Point
being a revision of Lots 1-3, Meadow Oaks Addition, an addition to the
City of Southlake, Tarrant County, Texas, and being 11.657 acres in the
G. W Main Survey, Abstract No. 1098 and the T. Easter Survey, Abstract
No. 474, Southlake, Tarrant County, Texas, located at 305, 395 and 405
South Kimball Avenue, Southlake, Texas. Current Zoning: "S -P-2"
Generalized Site Plan District.
H. Confirm the City Manager's Appointment of Alison Ortowski as Director of
Economic Development and Tourism, in addition to her role as Assistant
City Manager.
Approve contract renewal with O'Donnell's Landscape Services, Inc., for
citywide landscape services in an amount not to exceed $1,078,500.
J. This item was intentionally left blank.
K. Approve purchase of landscape and irrigation supplies from SiteOne
Landscape Supply in an amount not to exceed $130,000.
L. Approve purchase of park maintenance equipment from Kubota Tractor
. Corporation in an amount not to exceed $65,000.
M. Approve contract with Fugro Consultants, Inc. for construction materials
engineering, testing, and inspection services for The Marq Southlake
Champions Club in an amount not to exceed $110,000.
N. Approve purchase of new police radios from DFW Communications in an
amount not to exceed $340,000.
O. Approve a permit fee for Existing Commercial Building For Lease or Sale
Signs.
TABLED ITEMS:
P. Table Ordinance No. 480-474A, (ZA16-026), 15t Reading, Zoning Change
and Site Plan for River Oaks Park office building on property described as
Lot 7, Block 1, River Oaks Addition, an addition to the City of Southlake,
Tarrant County, Texas, and located at 121 River Oaks Drive, Southlake,
Texas. Current Zoning: "S -P-2" Generalized Site Plan District. Requested
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Zoning: "S -P-2" Generalized Site Plan District. SPIN #11. (This item is
requested to be tabled until the January 17, 2017 City Council meeting. If
approved, the public hearing will be held on February 7, 2097.)
Q. Table Ordinance No. 480-VVVV, 2nd Reading, Amendment to the City of
Southlake Comprehensive Zoning Ordinance No. 480, as amended, to
add development regulations for the buffering of natural areas along
streams, to add regulations regarding the use of permeable pavement and
to include miscellaneous corrections. PUBLIC HEARING (This item is
being tabled until the January 17, 2097 City Council meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-720 (ZA16-051), 2nd Reading, Zoning Change and
Concept 1 Site Plan for Delta Southlake Center (formerly known as White
Chapel Village) on property described as Tracts 3A2, 3A2B and 3D, Larkin
H. Chivers Survey, Abstract No. A300, City of Southlake, Tarrant County,
Texas, Lots 1A, 2A and 3A, Block 1, Chivers Addition, originally platted as
Tracts 1, 2 and 3, Block 1, Chivers Addition, an addition to the City of
Southlake, Tarrant County, Texas, in the Larkin H. Chivers Survey,
Abstract No. 300, and Lots 1 and a portion of Lot 2R, Block A80, Peck
Addition, an addition to the City of Southlake, Tarrant County, Texas and
located at 1313, 1325, 1350 and 1375 North White Chapel Avenue, and
101, 201, 301 and 319 East State Highway 114, Southlake, Texas.
Current Zoning: "AG" Agricultural District, °C-3" General Commercial
District, "CS" Community Service District and "SF -1A" Single Family
Residential District. Proposed Zoning: "S -P-2" Generalized Site Plan
District. SPIN #7. PUBLIC HEARING
B. ZA16-052, Preliminary Plat for Delta Southlake Center (formerly known as
White Chapel Village) on property described as Tracts 3A2, 3A2B and 3D,
Larkin H. Chivers Survey, Abstract No. A300, City of Southlake, Tarrant
County, Texas, Lots 1A, 2A and 3A, Block 1, Chivers Addition, originally
platted as Tracts 1, 2 and 3, Block 1, Chivers Addition, an addition to the
City of Southlake, Tarrant County, Texas, in the Larkin H. Chivers Survey,
Abstract No. 300, and Lots 1 and 2R, Block A80, Peck Addition, an
addition to the City of Southlake, Tarrant County, Texas and located at
City of Southlake values.-
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December 6, 2016
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1313, 1325, 1350 and 1375 North White Chapel Avenue, and 101, 201,
301 and 319 East State Highway 114, Southlake, Texas. Current Zoning.-
"AG"
oning:"AG" Agricultural District, "C-3" General Commercial District, "CS"
Community Service District and "SF -1A" Single Family Residential District.
Proposed Zoning: "S -P-2" Generalized Site Plan District, "SF -1A" Single
Family Residential District. SPIN #7.
C. Resolution No. 16-049, (ZA16-085), Specific Use Permit to allow a
Commercial School, including Trade School, for C3 Futures Baseball
Training Academy on property described as Lot 1, J.N. Gibson No. 591
Addition, City of Southlake, Tarrant County, Texas and located at 1215
Brumlow Avenue, Southlake, Texas. Current Zoning: 1-1" Light Industrial
District. SPIN #8. PUBLIC HEARING
D. ZA16-091, Site Plan for Lot 5R, Legends at Southlake on property being
described as Lot 5R, Legends at Southlake Addition, an addition to the
City of Southlake, Tarrant County, Texas, located at 2360 Dean Way,
Southlake, Texas. Current Zoning: "S -P-2" Generalized Site Plan District
with 1-1" Light Industrial District and "0-1" Office District uses. SPIN #8.
PUBLIC HEARING
E. Resolution No. 16-055, (ZA16-098), Specific Use Permit for Temporary
Construction and Sales Facilities for The Marq Champions Club and the
Southlake Tennis Center on property described as Tracts 1CO3, 3C, and
portions of Tracts 1CO2, 1B, 3C1, and 3C1A, L.G. Hall Survey, Abstract
No. 686, and Lot 2R2, L.G. Hall No. 686 Addition, City of Southlake,
Tarrant County, Texas and located at 285 Shady Lane and 450 West
Southlake Boulevard, Southlake, Texas. Current Zoning: "CS" Community
Service District. SPIN #7. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-722, (ZA16-092), 15t Reading, Zoning Change and
Concept Plan for Kushner Addition on property described as Tracts 1GG
and 1C1 B, F. Throop Survey, No. 1511, City of Southlake, Tarrant County,
Texas and located at 2500 and 2510 North Kimball Avenue, Southlake,
Texas. Current Zoning: "SF -1A" Single -Family Residential District and
"AG" Agricultural District. Proposed Zoning: "SF -1A" Single Family
Residential District. SPIN #4. (If approved, the public hearing will be held
January 97, 2097.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
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City of Southlake
City Council meeting agenda
December 6, 2016
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A. Approve residential developer agreement with Spectra Land, L.P. for
Saddleback Ridge Estates.
B. MSP16-007, Master Sign Plan for Cambria Suites hotel located at 2104
East State Highway 914, Southlake, Texas.
C. Amend the Community Services Agreement with Grapevine Relief and
Community Exchange (GRACE) to increase funding from $5,000 to
$10,000 to enhance their support of Southlake residents.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, December 2, 2016 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
poi 1 O
9 c
Li
Lori Payne, T M a e
City Secretary'
If you plan to attend thjs 1 4- c�,p'eeting and have a disability that requires special
needs, please advise the City I�S cretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
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City Council meeting agenda
December 6, 2016
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EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v, Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding ros ective ift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding ersonnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: _Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2096
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Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
ejCITY OF
SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 6, 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Deputy Mayor Pro Tern Shawn
McCaskill, and Councilmembers Gary Fawks, John Huffman, Chad Patton, and Shahid
Shafi.
CITY COUNCIL ABSENT: Mayor Pro Tern Randy Williamson.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Communication
Pilar Schank, Assistant to the City Manager Daniel Cortez, Chief Financial Officer
Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of
Community Services Candice Edmondson, Police Chief James Brandon, Fire Chief
Mike Starr, Director of Human Resources Stacey Black, Development Services
Manager Daniel Ford, Senior Director of Planning and Development Services Ken
Baker, Director of Public Works Rob Cohen, Deputy Director of Public Works Kyle
Hogue, Deputy Director of Public Works Operations Cristina McMurray, City Attorney E.
Allen Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:34 p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United
States and Texas Flags.
3. LOCAL BUSINESS REPORT
Assistant City Manager Alison Ortowski introduced Bob Gothman with Great Harvest
Bread Company who presented information to Council on his new restaurant.
4. CONSTRUCTION UPDATE ON ROUNDABOUT AT DOVE ROAD AND
PEYTONVILLE AVENUE
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Page 1 of 13
Director of Public Works Rob Cohen introduced Manny Rios with Toll Brothers who
presented information and answered Council's questions on this project.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the items on tonight's agenda. City Councilmembers agreed to
move the following items to the consent agenda: Item 7A, 9A, and 9C.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 6:16 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071,
consultation with attorney; and 551.072, deliberation regarding real property. City
Council adjourned for Executive Session at 6:16 p.m. Executive Session began at 6:32
p.m. and concluded at 7:08 p.m.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:15 p.m. There was no action necessary as a
result of Executive Session.
3A. MAYOR'S REPORT
Mayor Hill briefly announced upcoming meetings and events.
3B. CITY MANAGER'S REPORT
City Manager Shana Yelverton introduced Police Chief James Brandon and Director of
Community Services Chris Tribble to give the following updates.
3B1. HOLIDAY SAFETY INITIATIVES
Police Chief James Brandon presented information on holiday safety initiatives.
3B2. ANNUAL TREE RECYCLING PROGRAM
Director of Community Services Chris Tribble presented information on the annual tree
recycling program.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2016
Page 2of13
4. CONSENT AGENDA
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Hill read the Consent Agenda items into the record.
4A. APPROVE MINUTES FROM THE NOVEMBER 15, 2016 REGULAR CITY
COUNCIL MEETING.
4B. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH WEAVER LLP
FOR AUDIT SERVICES IN AN AMOUNT NOT TO EXCEED $130,000.
4C. APPROVE AGREEMENT FOR ENGINEERING SERVICES WITH KIMLEY-
HORN AND ASSOCIATES, INC. FOR DESIGN OF TWO TRAFFIC SIGNALS
AND ASSOCIATED INTERSECTION IMPROVEMENTS ALONG KIRKWOOD
BOULEVARD AT ITS INTERSECTIONS WITH DOVE ROAD AND T.W. KING
ROAD IN THE AMOUNT OF $85,500.
4D. APPROVE CONTRACT RENEWAL WITH TACTICAL SYSTEM NETWORK,
LLC (TSN) FOR TOWN HALL SECURITY SERVICES IN THE AMOUNT OF
$120,000.
4E. APPROVE CHANGE ORDER NO. 8 WITH WILSON CONTRACTOR
SERVICES, LLC FOR THE WATER AND SANITARY SEWER RELOCATION
PROJECT FOR FM1938 IN AN AMOUNT NOT TO EXCEED $140,000.
4F. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH STRIPE-A-ZONE,
INC. FOR PAVEMENT MARKINGS THROUGH AN INTERLOCAL
AGREEMENT WITH THE CITY OF GRAND PRAIRIE IN AN AMOUNT NOT TO
EXCEED $125,000.
4G. APPROVE ZA16-097, PLAT REVISION FOR LOTS 1-3, BLOCK A, PINNACLE
POINT BEING A REVISION OF LOTS 1-3, MEADOW OAKS ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND
BEING 11.657 ACRES IN THE G. W MAIN SURVEY, ABSTRACT NO. 1098
AND THE T. EASTER SURVEY, ABSTRACT NO. 474, SOUTHLAKE,
TARRANT COUNTY, TEXAS, LOCATED AT 305, 395 AND 405 SOUTH
KIMBALL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT.
4H. CONFIRM THE CITY MANAGER'S APPOINTMENT OF ALISON ORTOWSKI
AS DIRECTOR OF ECONOMIC DEVELOPMENT AND TOURISM, IN
ADDITION TO HER ROLE AS ASSISTANT CITY MANAGER.
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Page 3 of 13
41. APPROVE CONTRACT RENEWAL WITH O'DONNELL'S LANDSCAPE
SERVICES, INC., FOR CITYWIDE LANDSCAPE SERVICES IN AN AMOUNT
NOT TO EXCEED $1,078,500.
4J. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4K. APPROVE PURCHASE OF LANDSCAPE AND IRRIGATION SUPPLIES
FROM SITEONE LANDSCAPE SUPPLY IN AN AMOUNT NOT TO EXCEED
$130,000.
4L. APPROVE PURCHASE OF PARK MAINTENANCE EQUIPMENT FROM
KUBOTA TRACTOR CORPORATION IN AN AMOUNT NOT TO EXCEED
$65,000.
4M. APPROVE CONTRACT WITH FUGRO CONSULTANTS, INC. FOR
CONSTRUCTION MATERIALS ENGINEERING, TESTING, AND INSPECTION
SERVICES FOR THE MARQ SOUTHLAKE CHAMPIONS CLUB IN AN
AMOUNT NOT TO EXCEED $110,000.
4N. APPROVE PURCHASE OF NEW POLICE RADIOS FROM DFW
COMMUNICATIONS IN AN AMOUNT NOT TO EXCEED $340,000.
40. APPROVE A PERMIT FEE FOR EXISTING COMMERCIAL BUILDING FOR
LEASE OR SALE SIGNS.
Senior Director of Planning and Development Services Ken Baker presented this item
during the work session and answered questions from Council.
4P. TABLE ORDINANCE NO. 480-474A, (ZA16-026), 1ST READING, ZONING
CHANGE AND SITE PLAN FOR RIVER OAKS PARK OFFICE BUILDING ON
PROPERTY DESCRIBED AS LOT 7, BLOCK 1, RIVER OAKS ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND
LOCATED AT 121 RIVER OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. REQUESTED
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN #11. (THIS
ITEM IS REQUESTED TO BE TABLED UNTIL THE JANUARY 17, 2017 CITY
COUNCIL MEETING. IF APPROVED, THE PUBLIC HEARING WILL BE HELD
ON FEBRUARY 7, 2017.)
4Q. TABLE ORDINANCE NO. 480-WW, 2ND READING, AMENDMENT TO THE
CITY OF SOUTHLAKE COMPREHENSIVE ZONING ORDINANCE NO. 480, AS
AMENDED, TO ADD DEVELOPMENT REGULATIONS FOR THE BUFFERING
OF NATURAL AREAS ALONG STREAMS, TO ADD REGULATIONS
REGARDING THE USE OF PERMEABLE PAVEMENT AND TO INCLUDE
MISCELLANEOUS CORRECTIONS. PUBLIC HEARING (THIS ITEM IS BEING
TABLED UNTIL THE JANUARY 17, 2017 CITY COUNCIL MEETING.)
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Page 4 of 13
7A. APPROVE ORDINANCE NO. 480-722, (ZA16-092), 1ST READING, ZONING
CHANGE AND CONCEPT PLAN FOR KUSHNER ADDITION ON PROPERTY
DESCRIBED AS TRACTS 1 GG AND 1 C1 B, F. THROOP SURVEY, NO. 1511,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2500
AND 2510 NORTH KIMBALL AVENUE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "SF-1A" SINGLE-FAMILY RESIDENTIAL DISTRICT AND "AG"
AGRICULTURAL DISTRICT. PROPOSED ZONING: "SF-1A" SINGLE FAMILY
RESIDENTIAL DISTRICT. SPIN #4. (IF APPROVED, THE PUBLIC HEARING
WILL BE HELD JANUARY 17, 2017.)
City Council moved Item 7A to the consent agenda for approval.
9A. APPROVE RESIDENTIAL DEVELOPER AGREEMENT WITH SPECTRA
LAND, L.P. FOR SADDLEBACK RIDGE ESTATES.
City Council moved Item 9A to the consent agenda for approval.
Director of Public Works Rob Cohen, Senior Director of Planning and Development
Services Ken Baker, and Director of Community Services Chris Tribble presented this
item during the work session and answered questions from Council.
Applicant Tom LaHoda with Spectra Land L.P. presented this item during the work
session and answered questions from Council.
9C. AMEND THE COMMUNITY SERVICES AGREEMENT WITH GRAPEVINE
RELIEF AND COMMUNITY EXCHANGE (GRACE) TO INCREASE FUNDING
FROM $5,000 TO $10,000 TO ENHANCE THEIR SUPPORT OF SOUTHLAKE
RESIDENTS.
City Council moved Item 9C to the consent agenda for approval.
APPROVED
Motion was made to approve the consent agenda as noted and subject to the following:
• Approving Items 4A through 40;
• Noting approval of Item 4G subject to Staff Report dated November 29, 2016 and
Plat Revision Summary No. 2, dated November 9, 2016;
• Noting Item 4J was intentionally left blank;
• Tabling Items 4P and 4Q to January 17, 2017 City Council meeting;
• Including Item 7A subject to Staff Report dated November 30, 2016 and Concept
Plan Review Summary No. 3 dated November 30, 2016, and granting the
following variance request: Subdivision Ordinance No. 483, as amended, Section
8.01 D, that states all side lot lines shall be perpendicular to the right of way lines
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2016
Page 5 of 13
or radial in the case of a cul-de-sac or curvilinear design and to allow the lines as
shown;
• Including Item 9A subject to memorandum dated December 6, 2016 noting
approval of reimbursement by the City for off-street improvements on Bob Jones
Road in the amount of 50% of the requested amount of $88,930 and also noting
approval of reimbursement from the City for an upgraded pumping capacity of
$2,800 and noting per the applicant's statement this evening the deletion of and
denying the request for reimbursement by the City in the amount of$3,900 for lift
station panel enclosure upgrades and granting of the applicant's request for park
dedication fees in the amount of$1,500 per lot or a total of$48,000; and,
• Including Item 9C to increase funding to GRACE from $5,000 to $10,000 per
year for a three year term expiring September 30, 2019 subject to the
memorandum dated November 26, 2016 and noting approval of the increase in
funding will result in a $5,000 General Fund budget amendment.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0
5. PUBLIC FORUM
Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill
closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-720 (ZA16-051), 2N13 READING, ZONING CHANGE AND
CONCEPT / SITE PLAN FOR DELTA SOUTHLAKE CENTER (FORMERLY
KNOWN AS WHITE CHAPEL VILLAGE) ON PROPERTY DESCRIBED AS
TRACTS 3A2, 3A2B AND 3D, LARKIN H. CHIVERS SURVEY, ABSTRACT
NO. A300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOTS 1A, 2A
AND 3A, BLOCK 1, CHIVERS ADDITION, ORIGINALLY PLATTED AS
TRACTS 1, 2 AND 3, BLOCK 1, CHIVERS ADDITION, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, IN THE LARKIN H.
CHIVERS SURVEY, ABSTRACT NO. 300, AND LOTS 1 AND A PORTION OF
LOT 2R, BLOCK A80, PECK ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1313, 1325,
1350 AND 1375 NORTH WHITE CHAPEL AVENUE, AND 101, 201, 301 AND
319 EAST STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING:
"AG" AGRICULTURAL DISTRICT, "C-3" GENERAL COMMERCIAL
DISTRICT, "CS" COMMUNITY SERVICE DISTRICT AND "SF-1A" SINGLE
FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN #7.
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Page 6 of 13
TABLED
Senior Director of Planning and Development Services Ken Baker presented Items 6A
and 6B and answered questions from Council.
Applicant representative Art Anderson presented Items 6A and 6B and answered
questions from Council. Mr. Anderson turned over portions of the presentation to other
members of his team: Greg Deininger and Elie Khoury with Interstate Hotels and
Resorts; Carl Schwab with RREAF Holdings; Sandy Stephens, P.E., with Cole; and
Milton Anderson with Merriman Anderson /Architects.
Mayor Hill called for an Executive Session pursuant to the Open Meetings Act, Chapter
551, Texas Government Code, Section 551.071, consultation with attorney. City Council
adjourned for Executive Session at 8:52 p.m. Executive Session began at 8:52 p.m. and
concluded at 9:03 p.m.
Mayor Hill reconvened the meeting at 9:05 p.m. There was no action necessary as a
result of Executive Session.
Council continued discussion.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
Mr. Anderson requested to table agenda Items 6A and 6B.
Motion was made to table at the applicant's request Ordinance No. 480-720 (ZA16-
051), 2nd Reading, Zoning Change and Concept / Site Plan for Delta Southlake Center
(formerly known as White Chapel Village) to the January 17, 2017 City Council meeting.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0 (to table)
6B. ZA16-052, PRELIMINARY PLAT FOR DELTA SOUTHLAKE CENTER
(FORMERLY KNOWN AS WHITE CHAPEL VILLAGE) ON PROPERTY
DESCRIBED AS TRACTS 3A2, 3A2B, AND 3D, LARKIN H. CHIVERS
SURVEY, ABSTRACT NO. A300, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, LOTS 1A, 2A, AND 3A, BLOCK 1, CHIVERS ADDITION,
ORIGINALLY PLATTED AS TRACTS 1, 2, AND 3, BLOCK 1, CHIVERS
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, IN THE LARKIN H. CHIVERS SURVEY, ABSTRACT NO.
300, AND LOTS 1 AND 2R, BLOCK A80, PECK ADDITION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT
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Page 7 of 13
1313, 1325, 1350, AND 1375 NORTH WHITE CHAPEL AVENUE, AND 101,
201, 301, AND 319 EAST STATE HIGHWAY 114, SOUTHLAKE, TEXAS.
CURRENT ZONING: "AG" AGRICULTURAL DISTRICT, "C-3" GENERAL
COMMERCIAL DISTRICT, "CS" COMMUNITY SERVICE DISTRICT, AND "SF-
1A" SINGLE FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: "S-P-
2" GENERALIZED SITE PLAN DISTRICT, "SF-1A" SINGLE FAMILY
RESIDENTIAL DISTRICT. SPIN #7.
TABLED
Senior Director of Planning and Development Services Ken Baker presented Items 6A
and 6B and answered questions from Council.
Applicant representative Art Anderson presented Items 6A and 6B and answered
questions from Council.
Motion was made to table at the applicant's request ZA16-052, Preliminary Plat for
Delta Southlake Center (formerly known as White Chapel Village) to the January 17,
2017 City Council meeting.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0 (to table)
6C. RESOLUTION NO. 16-049, (ZA16-085), SPECIFIC USE PERMIT TO ALLOW A
COMMERCIAL SCHOOL, INCLUDING TRADE SCHOOL, FOR C3 FUTURES
BASEBALL TRAINING ACADEMY ON PROPERTY DESCRIBED AS LOT 1,
J.N. GIBSON NO. 591 ADDITION, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 1215 BRUMLOW AVENUE,
SOUTHLAKE, TEXAS. CURRENT ZONING: "I-1" LIGHT INDUSTRIAL
DISTRICT. SPIN #8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Fire Chief Mike Starr answered questions from Council.
The applicant was present but no presentation was required by City Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
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Page 8 of 13
Motion was made to approve Resolution No. 16-049, (ZA16-085), Specific Use Permit
to allow a Commercial School, including Trade School, for C3 Futures Baseball Training
Academy subject to Staff Report dated November 29, 2016 and Specific Use Permit
Review Summary No. 2 dated November 11, 2016 noting the indoor facility will consist
of six batting or pitching lanes and an office and a lobby; noting that no training will
occur outside the building; noting the hours of operation are Monday— Friday: 3:00 p.m.
- 9:00 p.m., Saturday: 9:00 am - 5:00 p.m. and Sunday: 1:00 pm - 6:00 p.m.; noting the
number of maximum students is1 6 students; noting the approval is subject to the P&Z
Commission's motion that the SUP is limited to the use described in the application
(Baseball Training School); and noting the applicant's agreement with respect to fire
hydrant and sprinkler system installation.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT TO ALLOW A COMMERCIAL SCHOOL,
INCLUDING TRADE SCHOOL FOR A BASEBALL TRAINING ACADEMY ON
PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 1215
BRUMLOW AVENUE, BEING DESCRIBED AS LOT 1, J.N. GIBSON NO. 591
ADDITION AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED HERETO
AND INCORPORATED HEREIN AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE
DATE.
6D. ZA16-091, SITE PLAN FOR LOT 5R, LEGENDS AT SOUTHLAKE ON
PROPERTY BEING DESCRIBED AS LOT 5R, LEGENDS AT SOUTHLAKE
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, LOCATED AT 2360 DEAN WAY, SOUTHLAKE, TEXAS.
CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT WITH "I-
1" LIGHT INDUSTRIAL DISTRICT AND "0-1" OFFICE DISTRICT USES. SPIN
#8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
The applicant was present but no presentation was required by City Council.
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Page 9 of 13
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
Motion was made to approve ZA16-091, Site Plan for Lot 5R, Legends at Southlake
subject to Staff Report dated November 29, 2016 and the Site Plan Review Summary
No. 3, dated November 29, 2016; noting approval of a revised site plan to change from
a two story building to a one story building; noting the floor area will be reduced from
approximately 31,170 square feet to approximately 15, 242 square feet; and noting the
building fits within the same footprint as the previous site plan.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0
6E. RESOLUTION NO. 16-055, (ZA16-098), SPECIFIC USE PERMIT FOR
TEMPORARY CONSTRUCTION AND SALES FACILITIES FOR THE MARQ
CHAMPIONS CLUB AND THE SOUTHLAKE TENNIS CENTER ON
PROPERTY DESCRIBED AS TRACTS 1CO3, 3C, AND PORTIONS OF
TRACTS 1CO2, 1B, 3C1, AND 3C1A, L.G. HALL SURVEY, ABSTRACT NO.
686, AND LOT 2R2, L.G. HALL NO. 686 ADDITION, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 285 SHADY LANE AND 450
WEST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT
ZONING: "CS" COMMUNITY SERVICE DISTRICT. SPIN #7. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
Motion was made to approve Resolution No. 16-055, (ZA16-098), Specific Use Permit
for Temporary Construction and Sales Facilities for The Marq Champions Club and the
Southlake Tennis Center allowing a total of nine temporary trailer facilities on
Bicentennial Park property to accommodate the current construction projects; subject to
Staff Report dated November 29, 2016; granting the variance requested as to
temporary sales and/or construction facilities being required to be at least 200 feet from
any occupied residence and noting that all seven of the proposed temporary facilities for
The Marq Champions Club construction project are within 200 feet of the residences
located across Shady Oaks Drive; the landscape planting around the construction and
sales trailers will be per the exhibits provided this evening; also noting temporary
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Page 10 of 13
banner signs for membership sales trailer along Shady Oaks Drive are permitted and
allowing the banner sign on the west side of the trailer along Shady Oaks Drive to be a
maximum of 320 square feet and permitting the banner sign on the east side of the
trailer facing the parking lot to be a maximum of 128 square feet; also allowing a banner
sign on the proposed trailer housing the temporary pro shop and tennis center office not
to exceed 30 square feet; noting the Specific Use Permit for the trailers associated with
The Marq Champions Club will be allowed for 24 months following installation of the first
trailer and the Specific Use Permit for the tennis center allowed for 18 months following
installation of the first trailer.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT SPECIFIC USE PERMIT FOR TEMPORARY
CONSTRUCTION AND/OR SALES FACILITIES WITHIN THE CITY OF SOUTHLAKE,
TEXAS, LOCATED AT 285 SHADY LANE AND 450 WEST SOUTHLAKE
BOULEVARD, BEING DESCRIBED AS TRACTS 1CO3, 3C, AND PORTIONS OF
TRACTS 1CO2, 1B, 3C1, AND 3C1A, L.G. HALL SURVEY, ABSTRACT NO. 686, AND
LOT 2R2, L.G. HALL NO. 686 ADDITION, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "A" AND PROVIDING AN
EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-722, (ZA16-092), 1ST READING, ZONING CHANGE
AND CONCEPT PLAN FOR KUSHNER ADDITION ON PROPERTY
DESCRIBED AS TRACTS 1GG AND 1CIB, F. THROOP SURVEY, NO. 1511,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2500
AND 2510 NORTH KIMBALL AVENUE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "SF-1A" SINGLE-FAMILY RESIDENTIAL DISTRICT AND "AG"
AGRICULTURAL DISTRICT. PROPOSED ZONING: "SF-1A" SINGLE FAMILY
RESIDENTIAL DISTRICT. SPIN #4. (IF APPROVED, THE PUBLIC HEARING
WILL BE HELD JANUARY 17, 2017.)
APPROVED
City Council moved Item 7A to the consent agenda for approval.
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
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Page 11 of 13
9. OTHER ITEMS FOR CONSIDERATION:
9A. APPROVE RESIDENTIAL DEVELOPER AGREEMENT WITH SPECTRA
LAND, L.P. FOR SADDLEBACK RIDGE ESTATES.
APPROVED
City Council moved Item 9A to the consent agenda for approval.
9B. MSP16-007, MASTER SIGN PLAN FOR CAMBRIA SUITES HOTEL LOCATED
AT 2104 EAST STATE HIGHWAY 114, SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant Kevin Schollcraft, with Fillmore Capital, presented this item and answered
questions from Council.
Motion was made to approve MSP16-007, Master Sign Plan for Cambria Suites hotel
subject to Staff Report dated November 29, 2016 allowing sign lettering to be 42 inches
except for the letter "i" to be 45 inches on both the south and east facades; allowing the
applicant the option of a channel cut letter that is a color that complies with our
ordinance or the option of a reverse halo lit sign which can be any color, as allowed by
ordinance; and in addition, the applicant will be allowed temporary banner signs until
their permanent signs are installed.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0
9C. AMEND THE COMMUNITY SERVICES AGREEMENT WITH GRAPEVINE
RELIEF AND COMMUNITY EXCHANGE (GRACE) TO INCREASE FUNDING
FROM $5,000 TO $10,000 TO ENHANCE THEIR SUPPORT OF SOUTHLAKE
RESIDENTS.
APPROVED
City Council moved Item 9C to the consent agenda for approval.
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED.
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Page 12 of 13
Mayor Hill adjourned the meeting at 10:13 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
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Mayor
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