2016-10-18 Regular CC Meeting I
CITY OF
SOUTHLAKE
TEXAS
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REGULAR CITY COUNCIL MEETING OCTOBER 18, 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Honors and Recognitions:
A. Proclamation for National Community Planning Month (APA)
4. Local Business Report
5. Discuss all items on tonight's agenda. No action will be taken and each item will k
be considered during the Regular Session.
REGULAR SESSION: Immediate!y followinq the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subiect matter of
this City Council meeting,
I. Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding legal issues with
Dove Road infrastructure improvements.
2. Section 551.074: Deliberation regarding personnel matters
a. Deliberate the appointment of city board and commission
members.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 18, 2016
Page 2 of 8
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3. Section 551.087: Deliberation reg— arding economic develo ment
negotiations
a. Discuss the terms and conditions of an economic development
incentives program - Project No. 2014-03.
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B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
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A. Mayor's Report
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B. City Manager's Report
1. Capital Projects Update
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
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A. Approve minutes from the October 4, 2016 regular City Council meeting.
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B. Approve Community Services Agreement with Southlake Historical
Society.
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C. Approve contract renewal with Illumination Fireworks LLC for community
fireworks and special effect displays for City events in an amount not to
exceed $54,100.
D. Approve annual purchasing agreement with Manning Concrete Sawing
through an Interlocal Agreement with the City of Grapevine in an amount
not to exceed $975,000.
E. Approve annual agreement with Regent Services (Southlake Leasing) for
janitorial services in City facilities in FY2017 in an amount not to exceed
$200,000.
F. This item was intentionally left blank.
G. This item was intentionally left blank.
H. Approve application support, maintenance, and hosting fees for the Accela
land and asset management system in an amount not to exceed $84,609.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 18, 2016
Page 3 of 8
1. Approve purchase of Energov land management system in an amount not
to exceed $285,513.
J. Approve purchase of Town Square network and camera upgrade project
in an amount not to exceed $86,250.
K. Approve the 2017 Metroport Teen Court Interlocal Agreement.
L. Cancel the December 20, 2016 City Council meeting.
M. Approve purchase of playground equipment for Chesapeake Park from
GameTime by Total Recreation Products in an amount not to exceed
$182,662.
TABLED ITEMS:
N. Table Ordinance No. 480-720, (ZA16-051), 1St Reading, Zoning Change
and Site Plan for Delta Marriott Southlake on property described as
portions of Lots 1A, 2A and 3A, Block 1, Chivers Addition, originally
platted as Tracts 1, 2 and 3, Block 1, Chivers Addition, an addition to the
City of Southlake, Tarrant County, Texas, in the Larkin H. Chivers Survey,
Abstract No. 300, and portions of Lots 1 and 2R, Block A80, Peck
Addition, an addition to the City of Southlake, Tarrant County, Texas and
located at 1313, 1325 and 1350 North White Chapel Boulevard, and 301
and 319 East State Highway 114, Southlake, Texas. Current Zoning C-3
General Commercial District, "CS" Community Service District, and "SF-
1A" Single Family Residential District. Requested Zoning: "S-P-1" Detailed
Site Plan District. SPIN #7. (This item has been tabled to the November 3,
2016 Planning and Zoning Commission meeting. If approved, it will be
considered first reading at the November 15, 2016 City Council meeting.)
O. Table Ordinance No. 480-474A, (ZA16-026), 1st Reading, Zoning Change
and Site Plan for River Oaks Park office building on property described as
Lot 7, Block 1, River Oaks Addition, an addition to the City of Southlake,
Tarrant County, Texas, and located at 121 River Oaks Drive, Southlake,
Texas. Current Zoning: "S-P-2" Generalized Site Plan District. Requested
Zoning: "S-P-2" Generalized Site Plan District. SPIN #11. (This item has j
been tabled to the November 1, 2016 City Council meeting.)
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City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 18,2016
Page 4 of 8
P. Table Ordinance No. 480-VVVV, 2nd Reading, Amendment to the City of
Southlake Comprehensive Zoning Ordinance No. 480, as amended, to
add development regulations for the buffering of natural areas along
streams, to add regulations regarding the use of permeable pavement and
to include miscellaneous corrections. PUBLIC HEARING (This item has
been tabled to the November 9, 2016 City Council meeting.)
Q. Table Ordinance No. 480-643C, (ZA16-058), 2nd Reading, Zoning Change
and Site Plan for Park Village Landscape Plan on property described as
Lot 1, Block 1 and Lot 1, Block 2, Park Village, an addition to the City of
Southlake, Tarrant County, Texas, and located at 1035 East Southlake
Boulevard and 300 South Carroll Avenue, Southlake, Texas. Current
Zoning: "S-P-1" Detailed Site Plan District. Requested Zoning: "S-P-1"
Detailed Site Plan District. SPIN #9. PUBLIC HEARING (This item has
been tabled to the November 1, 2096 City Council meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-5646, (ZA16-029), 2nd Reading, Zoning Change and
Development Plan for Carillon Corporate District on property described as
Tracts 3132 and 3B and a portion of Tract 3A1, Larkin H. Chivers Survey,
Abstract No. 300, City of Southlake, Tarrant County, Texas and located
between the 200 and 400 Block of East State Highway 114, being
approximately 1,100 feet east of the northeast corner of East State
Highway 114 and North White Chapel Boulevard, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. PUBLIC
HEARING
B. ZA16-030, Site Plan for Hotel Indigo Carillon on property described as a
portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300, City of
Southlake, Tarrant County, Texas and located between the 200 and 400
Block of East State Highway 114, being approximately 1,100 feet east of
the northeast corner of East State Highway 114 and North White Chapel
Boulevard, Southlake, Texas. Current Zoning: "ECT' Employment Center
Zoning District. Requested Zoning: "ECZ" Employment Center Zoning
District. SPIN #3. PUBLIC HEARING
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 18, 2016
Page 5 of 8
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C. ZA16-031, Preliminary Plat for Lots 1 and 2, Black 1, Carillon - Hotel
Indigo on property described as portions of Tracts 3A5, 3A3, 3A and 3A1,
Larkin H. Chivers Survey, Abstract No. 300, City of Southlake, Tarrant
County, Texas and located between the 200 and 400 Block of East State
Highway 114, being approximately 1,100 feet east of the northeast corner
of East State Highway 114 and North White Chapel Boulevard, Southlake,
Texas. Current Zoning: "ECT' Employment Center Zoning District.
Requested Zoning: "ECZ" Employment Center Zoning District. SPIN #3.
D. Ordinance No. 480-564C, 2nd Reading, (ZA16-071), the City of Southlake
is proposing a Zoning Change and Development Plan for Carillon, Plaza
District on property described as Tracts 1, 3A04, 3A04A, 3A05 and
portions of Tracts, 3A, 3A01, and 3A03, Larkin H. Chivers Survey,
Abstract No. 300, City of Southlake, Tarrant County, Texas and generally
located at the northeast intersection of East State Highway 114 and North
White Chapel Boulevard and bounded by East State Highway 114 on the
south, North White Chapel Boulevard on the west, East Kirkwood
Boulevard on the north and Riviera Lane on the east, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. PUBLIC
HEARING
E. ZA16-066, Site Plan for a medical office building on property described as
Lot 2R, Block 1, Chivers Park, an addition to the City of Southlake, Tarrant
County, Texas and located at 1210 North Carroll Avenue, Southlake,
Texas. Current Zoning: "O-1" Office District. SPIN #3. PUBLIC HEARING
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F. Resolution No. 16-048, (ZA16-077), Specific Use Permit for a mass
gathering event on property described as Lot 5, Block 1, Southlake
Crossing Phase 11, an addition to the City of Southlake, Tarrant County,
Texas, located at 2115 and 2125 West Southlake Boulevard. Current
Zoning: "C-3" General Commercial District. SPIN #10. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions:
A. Resolution No. 16-050, Appoint members to various positions on the
Community Engagement Committee, Crime Control and Prevention
District, Library Board, Senior Advisory Commission, and Southlake Arts
Council.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
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City of Southlake
City Council meeting agenda
October 18, 2016
Page 6 of 8 1
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B. Resolution No. 16-051, Appointment of the Southlake 2035 Land Use Plan
Committee.
9. Other items for consideration:
A. MSP16-004, Master Sign Plan for Starbucks located at 2155 West
Southlake Boulevard, Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
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hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, October 14, 2016 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
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Lori Payne, TRIPIC a•
City Secretary -
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If you plan to attend'tbjs pr ll�O eeting and have a disability that requires special
needs, please advise the CIty°Secretary's Office 48 hours in advance at 817-748-8096
and reasonable accommodations will be made to assist you.
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City of Southlake values.-
Integrity
alues.Integrity♦ Innovation ♦ Accountability 4 Commitment to Excellence ♦ Teamwork
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City of Southlake
City Council meeting agenda
October 18, 2016
Page 7of8
EXECUTIVE SESSION
Section 551.071: Consultation with attorne . The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
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6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation re ardin real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551,076: Deliberation re-gardinq security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
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personnel or devices.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
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City of Southlake
City Council meeting agenda
October 18, 2016
Page 8 of 8
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Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as I
described above.
Section 418.183(D: Texas Disaster Act. The City Council may deliberate information: 1) l
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or 1
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made..
Section 418.106(d) & (e): Local meetings to discuss emer-gencV management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
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City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: OCTOBER 18, 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tern Randy Williamson
(arrived at 6:20 p.m.), Deputy Mayor Pro Tern Shawn McCaskill, and Councilmembers
Shahid Shafi, Chad Patton, John Huffman, and Gary Fawks.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Communication
Pilar Schank, Assistant to the City Manager Daniel Cortez, Chief Financial Officer
Sharen Jackson, Director of Community Services Chris Tribble, Police Chief James
Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of
Information Technology Greg Hendricks, Senior Director of Planning and Development
Services Ken Baker, Director of Public Works Rob Cohen, City Attorney E. Allen Taylor,
and Deputy City Secretary Carol Ann Borges.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:32 p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Hill led the pledge of allegiance to the United
States and Texas Flags.
3. HONORS AND RECOGNITIONS
3A. PROCLAMATION FOR NATIONAL COMMUNITY PLANNING MONTH
Mayor Hill presented a proclamation to Ken Baker and the entire Planning Department
in recognition of National Community Planning Month. Mayor Hill and the Council noted
the team's outstanding work and dedication to the City of Southlake.
4. LOCAL BUSINESS REPORT
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 18, 2016
Page 1 of 11
Assistant City Manager Alison Ortowski introduced Terri DeNeui of Evexias Medical
Centers. Ms. DeNeui gave a brief presentation regarding the corporate name change
and services available.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
REGULAR SESSION
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 5:53 p.m.
3A. MAYOR'S REPORT
Mayor Hill stated there is no Mayor's Report this evening.
3B. CITY MANAGER'S REPORT
City Manager Shana Yelverton stated updates will be presented by staff, as follows:
• Capital Projects presented by Public Works Director Rob Cohen.
• Community Services presented by Deputy Director Candace Edmondson.
• Communications presented by Deputy Director Pilar Schank.
To move the meeting along more efficiently, Mayor Hill asked if Items 9A and 8B could
be discussed now:
1) Item 9A was presented by Planning and Development Services Director Ken Baker.
Applicant addressed Council, answered questions, and agreed to requested
revisions.
2) Item 8B was presented by Planning and Development Services Director Ken Baker.
Council discussed committee requirements, anticipated number of meetings, and
possible appointments.
2A. EXECUTIVE SESSION
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Sections 551.071, consultation with attorney; 551.074:
deliberation regarding personnel matters; and 551.087: deliberation regarding economic
development negotiations. City Council adjourned for Executive Session at 6:25 p.m.
Executive Session began at 6:26 p.m. and concluded at 7:08 p.m.
2B. RECONVENE
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 18, 2016
Page 2 of 11
Mayor Hill reconvened the meeting at 7:08 p.m. Mayor Hill asked if any action was
necessary from Executive Session. There was no action necessary as a result of
Executive Session.
REGULAR AGENDA:
4. CONSENT AGENDA: CONSENT AGENDA ITEMS ARE CONSIDERED TO BE
ROUTINE BY THE CITY COUNCIL AND ARE ENACTED WITH ONE MOTION.
MAYOR HILL READ THE CONSENT AGENDA ITEMS INTO THE RECORD.
4A. APPROVE MINUTES FROM THE OCTOBER 4, 2016 REGULAR CITY
COUNCIL MEETING.
4B. APPROVE COMMUNITY SERVICES AGREEMENT WITH SOUTHLAKE
HISTORICAL SOCIETY.
4C. APPROVE CONTRACT RENEWAL WITH ILLUMINATION FIREWORKS LLC
FOR COMMUNITY FIREWORKS AND SPECIAL EFFECT DISPLAYS FOR
CITY EVENTS IN AN AMOUNT NOT TO EXCEED $54,100.
4D. APPROVE ANNUAL PURCHASING AGREEMENT WITH MANNING
CONCRETE SAWING THROUGH AN INTERLOCAL AGREEMENT WITH THE
CITY OF GRAPEVINE IN AN AMOUNT NOT TO EXCEED $975,000.
4E. APPROVE ANNUAL AGREEMENT WITH REGENT SERVICES (SOUTHLAKE
LEASING) FOR JANITORIAL SERVICES IN CITY FACILITIES IN FY2017 IN
AN AMOUNT NOT TO EXCEED $200,000.
4F. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4G. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4H. APPROVE APPLICATION SUPPORT, MAINTENANCE, AND HOSTING FEES
FOR THE ACCELA LAND AND ASSET MANAGEMENT SYSTEM IN AN
AMOUNT NOT TO EXCEED $84,609.
41. APPROVE PURCHASE OF ENERGOV LAND MANAGEMENT SYSTEM IN AN
AMOUNT NOT TO EXCEED $285,513.
4J. APPROVE PURCHASE OF TOWN SQUARE NETWORK AND CAMERA
UPGRADE PROJECT IN AN AMOUNT NOT TO EXCEED $86,250.
4K. APPROVE THE 2017 METROPORT TEEN COURT INTERLOCAL
AGREEMENT.
4L. CANCEL THE DECEMBER 20, 2016 CITY COUNCIL MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 18, 2016
Page 3 of 11
4M. APPROVE PURCHASE OF PLAYGROUND EQUIPMENT FOR CHESAPEAKE
PARK FROM GAMETIME BY TOTAL RECREATION PRODUCTS IN AN
AMOUNT NOT TO EXCEED $182,662.
4N. TABLE ORDINANCE NO. 480-720, (ZA16-051), 1ST READING, ZONING
CHANGE AND SITE PLAN FOR DELTA MARRIOTT SOUTHLAKE ON
PROPERTY DESCRIBED AS PORTIONS OF LOTS 1A, 2A AND 3A, BLOCK
1, CHIVERS ADDITION, ORIGINALLY PLATTED AS TRACTS 1, 2 AND 3,
BLOCK 1, CHIVERS ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, IN THE LARKIN H. CHIVERS
SURVEY, ABSTRACT NO. 300, AND PORTIONS OF LOTS 1 AND 2R, BLOCK
A80, PECK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 1313, 1325 AND 1350
NORTH WHITE CHAPEL BOULEVARD, AND 301 AND 319 EAST STATE
HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "C-3" GENERAL
COMMERCIAL DISTRICT, "CS" COMMUNITY SERVICE DISTRICT, AND "SF-
1A" SINGLE FAMILY RESIDENTIAL DISTRICT. REQUESTED ZONING: "S-P-
1" DETAILED SITE PLAN DISTRICT. SPIN #7. (THIS ITEM HAS BEEN
TABLED TO THE NOVEMBER 3, 2016 PLANNING AND ZONING
COMMISSION MEETING. IF APPROVED, IT WILL BE CONSIDERED FIRST
READING AT THE NOVEMBER 15, 2016 CITY COUNCIL MEETING.)
40. TABLE ORDINANCE NO. 480-474A, (ZA16-026), 1ST READING, ZONING
CHANGE AND SITE PLAN FOR RIVER OAKS PARK OFFICE BUILDING ON
PROPERTY DESCRIBED AS LOT 7, BLOCK 1, RIVER OAKS ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND
LOCATED AT 121 RIVER OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. REQUESTED
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN #11. (THIS
ITEM HAS BEEN TABLED TO THE NOVEMBER 1, 2016 CITY COUNCIL
MEETING.)
4P. TABLE ORDINANCE NO. 480-VVVV, 2ND READING, AMENDMENT TO THE
CITY OF SOUTHLAKE COMPREHENSIVE ZONING ORDINANCE NO. 480, AS
AMENDED, TO ADD DEVELOPMENT REGULATIONS FOR THE BUFFERING
OF NATURAL AREAS ALONG STREAMS, TO ADD REGULATIONS
REGARDING THE USE OF PERMEABLE PAVEMENT AND TO INCLUDE
MISCELLANEOUS CORRECTIONS. PUBLIC HEARING (THIS ITEM HAS
BEEN TABLED TO THE NOVEMBER 1, 2016 CITY COUNCIL MEETING.)
4Q. TABLE ORDINANCE NO. 480-643C, (ZA16-058), 2ND READING, ZONING
CHANGE AND SITE PLAN FOR PARK VILLAGE LANDSCAPE PLAN ON
PROPERTY DESCRIBED AS LOT 1, BLOCK 1 AND LOT 1, BLOCK 2, PARK
VILLAGE, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, AND LOCATED AT 1035 EAST SOUTHLAKE
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 18, 2016
Page 4 of 11
BOULEVARD AND 300 SOUTH CARROLL AVENUE, SOUTHLAKE, TEXAS.
CURRENT ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. REQUESTED
ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN #9. PUBLIC
HEARING (THIS ITEM HAS BEEN TABLED TO THE NOVEMBER 1, 2016
CITY COUNCIL MEETING.)
6A. TABLE ORDINANCE NO. 480-564B, (ZA16-029), 2ND READING, ZONING
CHANGE AND DEVELOPMENT PLAN FOR CARILLON CORPORATE
DISTRICT ON PROPERTY DESCRIBED AS TRACTS 3B2 AND 3B AND A
PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO.
300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED
BETWEEN THE 200 AND 400 BLOCK OF EAST STATE HIGHWAY 114,
BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER
OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL
BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING
Items 6A, 6B, 6C, and 6D were added to the consent agenda to table to the November
1, 2016 City Council meeting.
6B. TABLE ZA16-030, SITE PLAN FOR HOTEL INDIGO CARILLON ON
PROPERTY DESCRIBED AS A PORTION OF TRACT 3A1, LARKIN H.
CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF
EAST STATE HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST
OF THE NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND
NORTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT
ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED
ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3.
PUBLIC HEARING
Items 6A, 6B, 6C, and 6D were added to the consent agenda to table to the November
1, 2016 City Council meeting.
6C. TABLE ZA16-031, PRELIMINARY PLAT FOR LOTS 1 AND 2, BLOCK 1,
CARILLON - HOTEL INDIGO ON PROPERTY DESCRIBED AS PORTIONS OF
TRACTS 3A5, 3A3, 3A AND 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT
NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE HIGHWAY
114, BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST
CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL
BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 18, 2016
Page 5 of 11
Items 6A, 6B, 6C, and 6D were added to the consent agenda to table to the November
1, 2016 City Council meeting.
6D. TABLE ORDINANCE NO. 480-564C, 2ND READING, (ZA16-071), THE CITY OF
SOUTHLAKE IS PROPOSING A ZONING CHANGE AND DEVELOPMENT
PLAN FOR CARILLON, PLAZA DISTRICT ON PROPERTY DESCRIBED AS
TRACTS 1, 3A04, 3A04A, 3A05 AND PORTIONS OF TRACTS, 3A, 3A01, AND
3A03, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND GENERALLY LOCATED AT
THE NORTHEAST INTERSECTION OF EAST STATE HIGHWAY 114 AND
NORTH WHITE CHAPEL BOULEVARD AND BOUNDED BY EAST STATE
HIGHWAY 114 ON THE SOUTH, NORTH WHITE CHAPEL BOULEVARD ON
THE WEST, EAST KIRKWOOD BOULEVARD ON THE NORTH AND RIVIERA
LANE ON THE EAST, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING
Items 6A, 6B, 6C, and 6D were added to the consent agenda to table to the November
1, 2016 City Council meeting.
9A. MSP16-004, MASTER SIGN PLAN FOR STARBUCKS LOCATED AT 2155
WEST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS.
Item 9A moved to Consent per Mayor Hill and Council.
8B. RESOLUTION NO. 16-051, APPOINTMENT OF THE SOUTHLAKE 2035 LAND
USE PLAN COMMITTEE.
Item 8B moved to Consent per Mayor Hill and Council.
APPROVED
A motion was made to approve the Consent Agenda as presented and including the
following:
• Tabling of Items 6A, 6B, 6C, and 6D to the November 1, 2016 meeting;
• Approval of Item 9A, MSP16-004, Master Sign Plan for Starbucks located at 2155
West Southlake Boulevard, Southlake, Texas, noting the applicant has agreed to
remove sign designated as "K" from the awning, and in lieu of said sign, place a sign
on the building, which will be a back-lit, white face sign, with letters not to exceed 18"
in height; and,
• Approval of Item 8B, Resolution No. 16-051, Appointing Deputy Mayor Pro-Tern
Shawn McCaskill and Councilman John Huffman to the Southlake 2035 Land Use
Plan Committee and directing P&Z to appoint two Commissioners to serve on the
Committee.
Motion: Williamson
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Page 6 of 11
Second: McCaskill
Ayes: Hill, Fawks, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0 (the only exception was that Councilmember Shafi abstained from
Item 4A, which was approved with a vote of 6-0-1)
5. PUBLIC FORUM
Mayor Hill opened the public forum. No comments were received. Mayor Hill closed the
public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
Items 6A, 6B, 6C, and 6D were tabled on the consent agenda.
6E. ZA16-066, SITE PLAN FOR A MEDICAL OFFICE BUILDING ON PROPERTY
DESCRIBED AS LOT 2R, BLOCK 1, CHIVERS PARK, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1210
NORTH CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "0-
1" OFFICE DISTRICT. SPIN #3. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Ken Baker presented this item and
answered questions from Council.
Applicant Michael Prince of the Rochester Group presented this item and answered
Council's questions.
As a Public Hearing the Mayor asked if anyone had any comments. Receiving no
comments, the Mayor closed the Public Hearing.
A motion was made to approve the Site Plan of a medical office building on property
described as Lot 2R, Block 1, Chivers Park, an addition to the City Of Southlake,
Tarrant County, Texas and located at 1210 North Carroll Avenue, Southlake, Texas, as
presented this evening under Option #2, second reading, which indicates a 9,500
square foot building and a maximum floor area of 9,400 square feet and granting the
following variances:
• Parking Requirements: Granting the 10% variance for off-street parking and allowing
the number of parking spaces to 58 where 64 spaces are required;
• Tree Conservation: Granting a variance to allow 47% tree conservation;
• Driveway Storage: Granting a variance to allow approximately 23.5 feet of stacking
depth per the site plan; and,
• Driveway Spacing: Granting the variance of approximately 82 feet from the planned
future driveway to the south along North Carroll Avenue per the site plan.
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Page 7 of 11
AND with the following amendments, Council is directing staff to work with the applicant,
who has agreed to work with staff administratively, in order to substantively complete to
Council's desires and, if staff deems it as not occurring, the applicant would have to
come back to Council for approval:
• All NC and HVAC type units will be relocated to the north side of the building, fully
screened through the use of evergreen shrubs;
• Related to the rear of the building, which faces North Carroll Avenue, the three doors
will substantively match the main, front entrance doors, both with materials and
landscaping, per staffs administrative approval;
• Rear windows will be full length, extended to ground level to substantively match the
architecture of the front of the building;
• Relocating the dumpster and dumpster enclosure to the far southwest corner of the
property;
• Allowing fora maximum number of 58 parking spaces but with the 10% variance [the
applicant] will be allowed to go to 57 spaces to provide flexibility with the dumpster
relocation; and,
• Again noting the applicant has agreed to these amendments and will be subject to
staff's administrative approval.
Motion: Williamson
Second: McCaskill
Ayes: Hill, Fawks, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
6F. RESOLUTION NO. 16-048, (ZA16-077), SPECIFIC USE PERMIT FOR A MASS
GATHERING EVENT ON PROPERTY DESCRIBED AS LOT 5, BLOCK 1,
SOUTHLAKE CROSSING PHASE II, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 2115 AND 2125
WEST SOUTHLAKE BOULEVARD. CURRENT ZONING: "C-3" GENERAL
COMMERCIAL DISTRICT. SPIN #10. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Ken Baker presented this item and
answered questions from Council.
Mayor Hill opened the Public Hearing and asked if anyone had any comments.
Receiving no comments, the Mayor closed the Public Hearing.
A motion was made to approve Resolution No. 16-048, (ZA16-077), Specific Use Permit
for a mass gathering event on property described as Lot 5, Block 1, Southlake Crossing
Phase II, an addition to the City Of Southlake, Tarrant County, Texas, located at 2115
and 2125 West Southlake Boulevard, as presented this evening as follows:
• The Specific Use Permit will allow a car show as a mass gathering event at
Southlake Marketplace shopping center;
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Page 8 of 11
• Noting the event will be a one-time a car show to be conducted on November 12,
2016 in the area indicated on the site plan exhibit found in the staff report;
• The event will adhere to the following conditions:
o 9:00 am setup; 11:00 am show opens; 2:00 pm show closes; 3:00 pm
breakdown.
o Request is only for November 12, 2016 and not for annual or future events.
o On-site security and traffic control will be provided by the promoter.
o The number of entries is capped at 85 cars.
o The show will occupy approximately 70 existing parking spaces.
o Restroom facilities and water will be available during the event at the Old World
Salon retail building.
• Also noting that signage will be approved under the following conditions:
o One (1) banner consistent with the sign exhibit presented this evening will be
permitted to be placed on the Old World Salon retail space from October 29th to
November 12th. The banner is not to exceed 100 square feet in size and will be
removed following the event.
o Four (4) temporary yard signs approximately 18 x 24 inches consistent with the
exhibit presented will be permitted to be displayed for a period of one week from
November 5th to November 12th. Two signs will be permitted to be located along
FM 1709 and two signs will be permitted to be located along FM 1938. The signs
will not be located in TXDOT's right of way and will be removed immediately
following the event.
o Yard signs indicating the availability of restroom facilities and water will be
permitted as indicated under Option A, as presented this evening; and,
• Finally, the site layout in terms of perimeter security, trash and recycling bins, and
podium will be per the site exhibit presented this evening.
Motion: Williamson
Second: McCaskill
Ayes: Hill, Fawks, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS:
8A. RESOLUTION NO. 16-050, APPOINT MEMBERS TO VARIOUS POSITIONS
ON THE COMMUNITY ENGAGEMENT COMMITTEE, CRIME CONTROL AND
PREVENTION DISTRICT, LIBRARY BOARD, SENIOR ADVISORY
COMMISSION, AND SOUTHLAKE ARTS COUNCIL.
APPROVED
A motion was made to approve committee appointments, each with a two year term to
expire in October 2018, as follows:
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Page 9 of 11
Community Engagement Committee:
• Place 2 appointment of: Sandra Harrison
• Place 4 reappointment of: Ben Siebach
• Place 6 appointment of: Aaron Camele
Crime Control and Prevention Board:
• Place 5 reappointment of: Mary Grace Thoennes
• Place 6 reappointment of: William McGuire
• Place 7 reappointment of: Craig Sturtevant
Library Board:
• Place 1 reappointment of: Lori Burr
• Place 2 reappointment of: Cheri Ross
• Place 3 appointment of: Merlene Ingraham
• Place 4 appointment of: *leave vacant and advertise specifically for someone
interested in serving on this Board*
Senior Advisory Commission:
• Place 1 reappointment of: Jean Boland
• Place 2 appointment of: Mary Lee Alford
• Place 3 appointment of: Natasha Siebach
• Place 5 reappointment of: Esther Spickler
• Place 6 reappointment of: Beverly Blake
• Alternate #2 appointment/ reappointment of: *leave vacant*
South lake Arts Council:
• Place 2 reappointment of: Merlene Ingraham
• Place 4 reappointment of: Terri Messing
• Place 6 reappointment of: Miriam Murray
Motion: Williamson
Second: McCaskill
Ayes: Hill, Fawks, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
8B. RESOLUTION NO. 16-051, APPOINTMENT OF THE SOUTHLAKE 2035 LAND
USE PLAN COMMITTEE.
APPROVED
Item 8B moved to Consent per Mayor Hill and Council.
9. OTHER ITEMS FOR CONSIDERATION:
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Page 10 of 11
9A. MSP16-004, MASTER SIGN PLAN FOR STARBUCKS LOCATED AT 2155
WEST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS.
APPROVED
Item 9A moved to Consent per Mayor Hill and Council.
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED.
Mayor Hill adjourned the meeting at 8:39 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
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Mayor
ATTEST:
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Carol Ann Borges, TRMl� .4\
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Deputy City Secretary
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Page 11 of 11