2016-10-04 Regular CC MeetingCITY OF
SOUTHLAKI✓
TEXAS
REGULAR CITY COUNCIL MEETING OCTOBER 4. 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Update
4. Honors and Recognitions:
A. Proclamation for National 4H Week
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately followina the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held. under these exceptions. at the end of the Reaular Session or at
anv time durina the meetina that a need arises for the Citv Council to
seek advice from the citv attornev as to the posted subject matter of
this Citv Council meeting.
1. Section 551.071: Consultation with city attornev
a. Seek advice of the city attorney regarding legal issues
associated with tree removal at 2060 East Continental
Boulevard.
b. Seek advice of the city attorney regarding updated case law
on the Religious Land Use and Institutionalized Persons
Act (RLUIPA) as it relates to cities.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2016
Page 2 of 8
C. Seek advice of the city attorney regarding legal issues with
Dove Road infrastructure improvements.
2. Section 551.072: Deliberation reaardina real orooertv
a. Discuss the potential purchase or lease of real property for
city facilities and projects.
3. Section 551.087: Deliberation reaardina economic
development neaotiations
a. Discuss the terms and conditions of an economic
development incentives program - Project No. 2014-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. November 8 Election Update
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 20, 2016 regular City Council
meeting.
B. Approve the purchase of replacement vehicles and equipment from
Caldwell Country Chevrolet in the amount of $364,626.
C. Approve the purchase of replacement vehicles from Silsbee Ford in the
amount of $146,513.
D. Approve the purchase of replacement vehicles from East Texas Mack in
the amount of $141,500.
E. Approve the purchase of replacement ambulance from Sterling McCall
Ford in the amount of $245,025.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2016
Page 3 of 8
F. Approve the purchase of equipment installation services for police
services vehicles from Professional Safety Systems in the amount of
$21,295.
G. Approve annual city fuel purchasing from Martin Eagle Oil through the use
of a Cooperative Purchasing Agreement with National IPA and City of Fort
Worth in an amount not to exceed $377,482.
H. Approve an extension of the expiration date and modifications of Case
ZA16-037, Resolution No. 16-022, being the Specific Use Permit for
Temporary Construction Facilities for TD Ameritrade on property
described as Lot 1R1R1, Block 1, Sabre Group Campus Addition, an
addition to the City of Southlake, Tarrant County, Texas and located at
1051 (also addressed as 1801) West Kirkwood Boulevard, Southlake,
Texas. Current Zoning: "NR -PUD" Non -Residential Planned Unit
Development District. SPIN #1.
Approve TRER16-0128 Tree Conservation Plan and Tree Removal Permit
for TD Ameritrade on property described as Lot 1R1R1, Block 1, Sabre
Group Campus Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 1051 (also addressed as 1801) West
Kirkwood Boulevard, Southlake, Texas. Current Zoning: "NR -PUD" Non -
Residential Planned Unit Development District. SPIN #1.
J. Approve the absence of Planning and Zoning Commissioner Chris Greer
from the September 8th and 22nd meetings.
TABLED ITEMS:
K. Table Ordinance No. 480-474A, (ZA16-026), 15Y Reading, Zoning Change
and Site Plan for River Oaks Park office building on property described as
Lot 7, Block 1, River Oaks Addition, an addition to the City of Southlake,
Tarrant County, Texas, and located at 121 River Oaks Drive, Southlake,
Texas. Current Zoning: "S -P-2" Generalized Site Plan District. Requested
Zoning: "S -P-2" Generalized Site Plan District. SPIN #11. (The applicant
has requested to table this item to the October 18, 2016 City Council
meeting.)
L. Ordinance No. 480-643C, (ZA16-058), 2nd Reading, Zoning Change and
Site Plan for Park Village Landscape Plan on property described as Lot 1,
Block 1 and Lot 1, Block 2, Park Village, an addition to the City of
Southlake, Tarrant County, Texas, and located at 1035 East Southlake
Boulevard and 300 South Carroll Avenue, Southlake, Texas. Current
Zoning: "S -P-1" Detailed Site Plan District. Requested Zoning: "S -P-1"
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2016
Page 4 of 8
Detailed Site Plan District. SPIN #9. (The applicant has requested to table
this item to the October 18, 2016 City Council meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-564B, (ZA16-029), 2"d Reading, Zoning Change and
Development Plan for Carillon Corporate District on property described as
Tracts 3B2 and 3B and a portion of Tract 3A1, Larkin H. Chivers Survey,
Abstract No. 300, City of Southlake, Tarrant County, Texas and located
between the 200 and 400 Block of East State Highway 114, being
approximately 1,100 feet east of the northeast corner of East State
Highway 114 and North White Chapel Boulevard, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. PUBLIC
HEARING
B. ZA16-030, Site Plan for Hotel Indigo Carillon on property described as a
portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300, City of
Southlake, Tarrant County, Texas and located between the 200 and 400
Block of East State Highway 114, being approximately 1,100 feet east of
the northeast corner of East State Highway 114 and North White Chapel
Boulevard, Southlake, Texas. Current Zoning: "ECZ" Employment Center
Zoning District. Requested Zoning: "ECZ" Employment Center Zoning
District. SPIN #3. PUBLIC HEARING
C. ZA16-031, Preliminary Plat or Lots 1 and 2, Block 1, Carillon - Hotel Indigo
on property described as portions of Tracts 3A5, 3A3, 3A and 3A1, Larkin
H. Chivers Survey, Abstract No. 300, City of Southlake, Tarrant County,
Texas and located between the 200 and 400 Block of East State Highway
114, being approximately 1,100 feet east of the northeast corner of East
State Highway 114 and North White Chapel Boulevard, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2016
Page 5 of 8
D. Ordinance No. 480-564C, 2nd Reading, (ZA16-071), the City of Southlake
is proposing a Zoning Change and Development Plan for Carillon, Plaza
District on property described as Tracts 1, 3A04, 3A04A, 3A05 and
portions of Tracts, 3A, 3A01, and 3A03, Larkin H. Chivers Survey,
Abstract No. 300, City of Southlake, Tarrant County, Texas and generally
located at the northeast intersection of East State Highway 114 and North
White Chapel Boulevard and bounded by East State Highway 114 on the
south, North White Chapel Boulevard on the west, East Kirkwood
Boulevard on the north and Riviera Lane on the east, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. PUBLIC
HEARING
E. ZA16-066, Site Plan for a medical office building on property described as
Lot 2R, Block 1, Chivers Park, an addition to the City of Southlake, Tarrant
County, Texas and located at 1210 North Carroll Avenue, Southlake,
Texas. Current Zoning: "O-1" Office District. SPIN #3. PUBLIC HEARING
This item was intentionally left blank.
G. Ordinance No. 1164, 2nd Reading, Adopting the 2017 Standards of Care
for the recreation programs for elementary school age children operated
by the Community Services Department. PUBLIC HEARING
H. Sign Ordinance No. 704-I, 2"d Reading, Amendment to the City of
Southlake Sign Ordinance No. 704-H. PUBLIC HEARING
Ordinance No. 1161, (CP16-005), 2nd Reading, Adopting the City of
Southlake Economic Development Master Plan an element of the
Southlake 2035 Comprehensive Plan. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-VVVV, 1't Reading, Amendment to the City of
Southlake Comprehensive Zoning Ordinance No. 480, as amended, to
add development regulations for the buffering of natural areas along
streams, to add regulations regarding the use of permeable pavement and
to include miscellaneous corrections. (If approved, the public hearing will
be held on October 20, 2016.)
Resolutions: (There are no items on this agenda.)
Other items for consideration:
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2016
Page 6 of 8
A. MSP16-004, Master Sign Plan for Starbucks located at 2155 West
Southlake Boulevard, Southlake, Texas.
B. SV16-014, Variance to the Sign Variance No. 704, as amended for Lo-
Lo's Chicken and Waffles located at 1201 East State Highway 114, Suite
100, Southlake, Texas.
10. Other items for discussion: (Then: are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, September 30, 2016 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
oG®"tiMIA
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p e
Lori Payne, TP6AC w
City Secretary 15
If you plan to attend this°pgblit*rMpe?ing and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2016
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attornev. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
7. Constance Wesffall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation reaardina real orooertv. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation reaardina orosoective sift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation reaardina personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation reaardina securitv devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2016
Page 8 of 8
Section 551.087: Deliberation reaardina economic development neaotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.1061d1 & (e): Local meetinas to discuss emeraencv management plans
reaardina pipeline safetv. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING OCTOBER 4, 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tern Randy Williamson
(arrived at 6:22 p.m.), Deputy Mayor Pro Tern Shawn McCaskill, and Councilmembers
Gary Fawks, and John Huffman.
CITY COUNCIL ABSENT: Councilmembers Chad Patton and Shahid Shafi.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Communication
Pilar Schank, Assistant to the City Manager Daniel Cortez, Chief Financial Officer
Sharen Jackson, Purchasing Manager Tim Slifka, Director of Community Services Chris
Tribble, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human
Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior
Director of Planning and Development Services Ken Baker, Director of Public Works
Rob Cohen, City Engineer/Deputy Director of Public Works Kyle Hogue, City Attorney
E. Allen Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:31 p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Hill led the pledge of allegiance to the United
States and Texas Flags.
Mayor Hill indicated that work session Item 4A would be heard next due to the number
of students present in support of the proclamation.
4. HONORS AND RECOGNITIONS
4A. PROCLAMATION FOR NATIONAL 4H WEEK
Mayor Hill presented a proclamation to Doreen Bruton of Ride with Pride in recognition of
National 4H Week.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2016
Page 1 of 13
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE
Ian MacLean, past Chairman of the Board of the Southlake Chamber of Commerce and
Chairman of the Oktoberfest event, gave a brief update on the Chamber and on the
upcoming event.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 5:54 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Sections 551.071, consultation with attorney; 551.072,
deliberation regarding real property; and 551.087, deliberation regarding economic
development negotiations. City Council adjourned for Executive Session at 5:54 p.m.
Executive Session began at 6:11 p.m. and concluded at 7:24 p.m.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:32 p.m. Mayor Hill asked if any action was
necessary from Executive Session. There was no action necessary as a result of
Executive Session.
3A. MAYOR'S REPORT
Mayor Hill briefly announced upcoming meetings and events.
3B. CITY MANAGER'S REPORT
City Manager Shana Yelverton introduced City Secretary Lori Payne who presented
information on the upcoming November 8 election.
REGULAR AGENDA:
4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Hill read the Consent
Agenda items into the record.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2016
Page 2 of 13
4A. APPROVE MINUTES FROM THE SEPTEMBER 20, 2016 REGULAR CITY
COUNCIL MEETING.
4B. APPROVE THE PURCHASE OF REPLACEMENT VEHICLES AND
EQUIPMENT FROM CALDWELL COUNTRY CHEVROLET IN THE AMOUNT
OF $364,626.
4C. APPROVE THE PURCHASE OF REPLACEMENT VEHICLES FROM SILSBEE
FORD IN THE AMOUNT OF $146,513.
4D. APPROVE THE PURCHASE OF REPLACEMENT VEHICLES FROM EAST
TEXAS MACK IN THE AMOUNT OF $141,500.
4E. APPROVE THE PURCHASE OF REPLACEMENT AMBULANCE FROM
STERLING MCCALL FORD IN THE AMOUNT OF $245,025.
4F. APPROVE THE PURCHASE OF EQUIPMENT INSTALLATION SERVICES
FOR POLICE SERVICES VEHICLES FROM PROFESSIONAL SAFETY
SYSTEMS IN THE AMOUNT OF $21,295.
4G. APPROVE ANNUAL CITY FUEL PURCHASING FROM MARTIN EAGLE OIL
THROUGH THE USE OF A COOPERATIVE PURCHASING AGREEMENT
WITH NATIONAL IPA AND CITY OF FORT WORTH IN AN AMOUNT NOT TO
EXCEED $377,482.
4H. APPROVE AN EXTENSION OF THE EXPIRATION DATE AND
MODIFICATIONS OF CASE ZA16-037, RESOLUTION NO. 16-022, BEING
THE SPECIFIC USE PERMIT FOR TEMPORARY CONSTRUCTION
FACILITIES FOR TD AMERITRADE ON PROPERTY DESCRIBED AS LOT
1 R1 R1, BLOCK 1, SABRE GROUP CAMPUS ADDITION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT
1051 (ALSO ADDRESSED AS 1801) WEST KIRKWOOD BOULEVARD,
SOUTHLAKE, TEXAS. CURRENT ZONING: "NR-PUD" NON-RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #1.
41. APPROVE TRER16-0128 TREE CONSERVATION PLAN AND TREE
REMOVAL PERMIT FOR TD AMERITRADE ON PROPERTY DESCRIBED AS
LOT 1R1R1, BLOCK 1, SABRE GROUP CAMPUS ADDITION, AN ADDITION
TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED
AT 1051 (ALSO ADDRESSED AS 1801) WEST KIRKWOOD BOULEVARD,
SOUTHLAKE, TEXAS. CURRENT ZONING: "NR-PUD" NON-RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #1.
4J. APPROVE THE ABSENCE OF PLANNING AND ZONING COMMISSIONER
CHRIS GREER FROM THE SEPTEMBER 8T" AND 22ND MEETINGS.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2016
Page 3of13
4K. TABLE ORDINANCE NO. 480-474A, (ZA16-026), 1ST READING, ZONING
CHANGE AND SITE PLAN FOR RIVER OAKS PARK OFFICE BUILDING ON
PROPERTY DESCRIBED AS LOT 7, BLOCK 1, RIVER OAKS ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND
LOCATED AT 121 RIVER OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. REQUESTED
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN #11. (THIS
ITEM HAS BEEN TABLED TO OCTOBER 18, 2016 CITY COUNCIL
MEETING.)
4L. TABLE ORDINANCE NO. 480-643C, (ZA16-058), 2ND READING, ZONING
CHANGE AND SITE PLAN FOR PARK VILLAGE LANDSCAPE PLAN ON
PROPERTY DESCRIBED AS LOT 1, BLOCK 1, AND LOT 1, BLOCK 2, PARK
VILLAGE, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, AND LOCATED AT 1035 EAST SOUTHLAKE
BOULEVARD AND 300 SOUTH CARROLL AVENUE, SOUTHLAKE, TEXAS.
CURRENT ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. REQUESTED
ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN #9. (THIS ITEM
HAS BEEN TABLED TO THE OCTOBER 18, 2016 CITY COUNCIL
MEETING.)
6A. ORDINANCE NO. 480-564B, (ZA16-029), 2ND READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR CARILLON CORPORATE DISTRICT ON
PROPERTY DESCRIBED AS TRACTS 3B2 AND 3B AND A PORTION OF
TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE
200 AND 400 BLOCK OF EAST STATE HIGHWAY 114, BEING
APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF
EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD,
SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER
ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER
ZONING DISTRICT. SPIN #3. PUBLIC HEARING
At the applicant's request, Items 6A, 6B, and 6C were added to the consent agenda to
table to the October 18, 2016 City Council meeting.
6B. ZA16-030, SITE PLAN FOR HOTEL INDIGO CARILLON ON PROPERTY
DESCRIBED AS A PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY,
ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE
HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE
NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE
CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2016
Page 4 of 13
At the applicant's request, Items 6A, 6B, and 6C were added to the consent agenda to
table to the October 18, 2016 City Council meeting.
6C. ZA16-031, PRELIMINARY PLAT OR LOTS 1 AND 2, BLOCK 1, CARILLON -
HOTEL INDIGO ON PROPERTY DESCRIBED AS PORTIONS OF TRACTS
3A5, 3A3, 3A AND 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED
BETWEEN THE 200 AND 400 BLOCK OF EAST STATE HIGHWAY 114,
BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER
OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL
BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3.
At the applicant's request, Items 6A, 6B, and 6C were added to the consent agenda to
table to the October 18, 2016 City Council meeting.
6D. ORDINANCE NO. 480-564C, 2ND READING, (ZA16-071), THE CITY OF
SOUTHLAKE IS PROPOSING A ZONING CHANGE AND DEVELOPMENT
PLAN FOR CARILLON, PLAZA DISTRICT ON PROPERTY DESCRIBED AS
TRACTS 1, 3A04, 3A04A, 3A05 AND PORTIONS OF TRACTS, 3A, 3A01, AND
3A03, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND GENERALLY LOCATED AT
THE NORTHEAST INTERSECTION OF EAST STATE HIGHWAY 114 AND
NORTH WHITE CHAPEL BOULEVARD AND BOUNDED BY EAST STATE
HIGHWAY 114 ON THE SOUTH, NORTH WHITE CHAPEL BOULEVARD ON
THE WEST, EAST KIRKWOOD BOULEVARD ON THE NORTH AND RIVIERA
LANE ON THE EAST, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING
Item 6D was added to the consent agenda to table to the October 18, 2016 City Council
meeting.
9A. MSP16-004, MASTER SIGN PLAN FOR STARBUCKS LOCATED AT 2155
WEST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS.
At the applicant's request, Item 9A was added to the consent agenda to table to the
October 18, 2016 City Council meeting.
9B. SV16-014, VARIANCE TO THE SIGN VARIANCE NO. 704, AS AMENDED,
FOR LO-LO'S CHICKEN AND WAFFLES LOCATED AT 1201 EAST STATE
HIGHWAY 114, SUITE 100, SOUTHLAKE, TEXAS.
APPROVED
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2016
Page 5 of 13
A motion was made to approve the consent agenda as presented and noting the
following:
• At the applicant's request, tabling Items 6A, 6B, 6C, 6D and 9A to the October
18, 2016 City Council meeting;
• Including the approval of Item 9B; and,
• Noting on Item 4H, the Specific Use Permit is valid until 90 days after the final
certificate of occupancy for the building and parking structure is received but not
to exceed two years from the original approval date of June 7, 2016 with that
date being June 7, 2018.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Williamson
Approved: 5-0
5. PUBLIC FORUM
Mayor Hill opened the public forum.
Diane Dorman, 100 Ascot Drive, Southlake, Texas expressed concerns about a new
traffic light at Ascot Drive and White Chapel Boulevard.
Mayor Hill closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-564B, (ZA16-029), 2ND READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR CARILLON CORPORATE DISTRICT ON
PROPERTY DESCRIBED AS TRACTS 3B2 AND 3B AND A PORTION OF
TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE
200 AND 400 BLOCK OF EAST STATE HIGHWAY 114, BEING
APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF
EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD,
SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER
ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER
ZONING DISTRICT. SPIN #3.
TABLED
At the applicant's request, Items 6A, 6B, and 6C were added to the consent agenda to
table to the October 18, 2016 City Council meeting.
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6B. ZA16-030, SITE PLAN FOR HOTEL INDIGO CARILLON ON PROPERTY
DESCRIBED AS A PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY,
ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE
HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE
NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE
CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3.
TABLED
At the applicant's request, Items 6A, 6B, and 6C were added to the consent agenda to
table to the October 18, 2016 City Council meeting.
6C. ZA16-031, PRELIMINARY PLAT OR LOTS 1 AND 2, BLOCK 1, CARILLON -
HOTEL INDIGO ON PROPERTY DESCRIBED AS PORTIONS OF TRACTS
3A5, 3A3, 3A AND 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED
BETWEEN THE 200 AND 400 BLOCK OF EAST STATE HIGHWAY 114,
BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER
OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL
BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3.
TABLED
At the applicant's request, Items 6A, 6B, and 6C were added to the consent agenda to
table to the October 18, 2016 City Council meeting.
6D. ORDINANCE NO. 480-564C, 2ND READING, (ZA16-071), THE CITY OF
SOUTHLAKE IS PROPOSING A ZONING CHANGE AND DEVELOPMENT
PLAN FOR CARILLON, PLAZA DISTRICT ON PROPERTY DESCRIBED AS
TRACTS 1, 3A04, 3A04A, 3A05 AND PORTIONS OF TRACTS, 3A, 3A01, AND
3A03, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND GENERALLY LOCATED AT
THE NORTHEAST INTERSECTION OF EAST STATE HIGHWAY 114 AND
NORTH WHITE CHAPEL BOULEVARD AND BOUNDED BY EAST STATE
HIGHWAY 114 ON THE SOUTH, NORTH WHITE CHAPEL BOULEVARD ON
THE WEST, EAST KIRKWOOD BOULEVARD ON THE NORTH AND RIVIERA
LANE ON THE EAST, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3.
TABLED
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Page 7 of 13
Item 6D was added to the consent agenda to table to the October 18, 2016 City Council
meeting.
6E. ZA16-066, SITE PLAN FOR A MEDICAL OFFICE BUILDING ON PROPERTY
DESCRIBED AS LOT 2R, BLOCK 1, CHIVERS PARK, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1210
NORTH CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "0-
1" OFFICE DISTRICT. SPIN #3.
TABLED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
The applicant Michael Prince with the Rochester Group presented this item and
answered questions from Council. Civil Engineer Anna Blackwell answered questions
from Council. After discussion, Mr. Prince requested to table this item to the October 18,
2016 City Council meeting.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to table ZA16-066, Site Plan for a medical office building on
property described as Lot 2R, Block 1, Chivers Park, an addition to the City of
Southlake, Tarrant County, Texas and located at 1210 North Carroll Avenue, Southlake,
Texas to the October 18, 2016 City Council meeting.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Williamson
Approved: 5-0 (to table)
6F. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
6G. ORDINANCE NO. 1164, 2ND READING, ADOPTING THE 2017 STANDARDS
OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY
SCHOOL AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES
DEPARTMENT.
APPROVED
Director of Community Services Chris Tribble presented this item and answered
questions from Council.
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Page 8 of 13
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Ordinance No. 1164, 2nd reading, adopting the 2017
standards of care for the recreation programs for elementary school age children
operated by the Community Services Department.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Williamson
Approved: 5-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE ESTABLISHING STANDARDS OF CARE FOR THE RECREATION
PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE
CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
6H. SIGN ORDINANCE NO. 704-I, 2ND READING, AMENDMENT TO THE CITY OF
SOUTHLAKE SIGN ORDINANCE NO. 704-H.
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward.
Lan Burall, 5104 Chelsey, Colleyville, Texas expressed some concerns with some
proposed changes.
Mayor Hill closed the public hearing.
A motion was made to approve Sign Ordinance No. 704-I, 2nd Reading, amendment to
the City of Southlake Sign Ordinance No. 704-H subject to the memo dated September
27, 2016 noting the following:
Regarding the attached signs with mounted letters regulations:
• Allowing reverse channel signage, halo lit or back lit as described in Table 4.1.a
on Page 21 as a permitted sign type;
• Allowing individually-mounted channel letters of a neutral color with specific
criteria in regards to letter color is described in Section 7.2, Table 4.1.b on Page
21 as a permitted sign type and allowing staff to make the determination of what
a neutral color is; and,
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Page 9 of 13
• Prohibiting attached, flat panel signs as a permitted sign type and noting
applicants can apply for a variance if this type of sign is desired;
Regarding existing commercial buildings for lease and sale signs:
• Allowing the signs to continue as an allowable sign type per the regulations in
Section 6.1.11 on Page 20 of the ordinance;
• Requiring the permit fee for these sign types be $100; and,
• Noting that existing signs, as of tonight, will have a 60 day grace period to apply
and gain the required permit and noting that 60 days falls on a weekend so the
date is extended to December 5, 2016;
Directing staff to modify the draft ordinance per tonight's motion and approval; and
unless specifically noted all other changes proposed in the ordinance are approved.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Williamson
Approved: 5-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 704-H, THE COMPREHENSIVE
ORDINANCE REGULATING SIGNS WITHIN THE CITY LIMITS OF SOUTHLAKE,
TEXAS; PROVIDING A TITLE; PROVIDING FOR PURPOSE AND INTENT FOR THE
ADOPTION OF THIS ORDINANCE; PROVIDING FOR DEFINITIONS; PROVIDING
FOR APPLICABILITY; PROVIDING FOR STANDARDS FOR TEMPORARY AND
PERMANENT SIGNS; PROVIDING FOR STANDARDS FOR SIGNS REQUIRING
PERMITS AND NOT REQUIRING PERMITS; PROHIBITING CERTAIN SIGNS;
PROVIDING FOR EXEMPT SIGNS; PROVIDING FOR REQUIREMENTS FOR
MASTER SIGN PLANS; ALLOWING NONCOMMERCIAL (IDEOLOGICAL) COPY ON
SIGNS; PROVIDING FOR ADMINISTRATION AND ENFORCEMENT; PROVIDING
FOR THE ISSUANCE AND REVOCATION OF SIGN PERMITS; PROVIDING FOR
THE REMOVAL OF SIGNS; PROVIDING FOR APPEALS AND VARIANCES;
PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
61. ORDINANCE NO. 1161, (CP16-005), 2ND READING, ADOPTING THE CITY OF
SOUTHLAKE ECONOMIC DEVELOPMENT MASTER PLAN AN ELEMENT OF
THE SOUTHLAKE 2035 COMPREHENSIVE PLAN.
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Page 10 of 13
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Ordinance No. 1161, (CP16-005), 2nd reading, adopting
the City of Southlake Economic Development Master Plan an element of the Southlake
2035 Comprehensive Plan.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Williamson
Approved: 5-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
ADOPTING THE ECONOMIC DEVELOPMENT PLAN AS AN ELEMENT OF THE
SOUTHLAKE 2035 COMPREHENSIVE PLAN AND PROVIDING AN EFFECTIVE
DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-VWV, 1ST READING, AMENDMENT TO THE CITY OF
SOUTHLAKE COMPREHENSIVE ZONING ORDINANCE NO. 480, AS
AMENDED, TO ADD DEVELOPMENT REGULATIONS FOR THE BUFFERING
OF NATURAL AREAS ALONG STREAMS, TO ADD REGULATIONS
REGARDING THE USE OF PERMEABLE PAVEMENT AND TO INCLUDE
MISCELLANEOUS CORRECTIONS.
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
A motion was made to approve Ordinance No. 480-VVVV, 1st reading, amendment to
the City of Southlake Comprehensive Zoning Ordinance No. 480, as amended, to add
development regulations for the buffering of natural areas along streams, to add
regulations regarding the use of permeable pavement and to include miscellaneous
corrections, and noting the following:
• a public hearing will be held on October 18, 2016;
• at this point, Council is not making a recommendation regarding incentives or
mandates around permeable material but rather Council is requesting staff bring
creative options to address Council's concerns;
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Page 11 of 13
• noting that garage sales will be limited to a maximum of two per year per
address; and,
• specifically noting all other changes will be approved at first reading;
• noting that the stream buffer width on the creek regulations will be the greater of
25 feet from the top of the creek bank or 50 feet from the center line of the
creek.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Williamson
Approved: 5-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. MSP16-004, MASTER SIGN PLAN FOR STARBUCKS LOCATED AT 2155
WEST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS.
TABLED
At the applicant's request, Item 9A was added to the consent agenda to table to the
October 18, 2016 City Council meeting.
9B. SV16-014, VARIANCE TO THE SIGN VARIANCE NO. 704, AS AMENDED
FOR LO-LO'S CHICKEN AND WAFFLES LOCATED AT 1201 EAST STATE
HIGHWAY 114, SUITE 100, SOUTHLAKE, TEXAS.
APPROVED
Item 9B was approved on the consent agenda.
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED.
Mayor Hill adjourned the meeting at 9:52 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
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Laura Hill
Mayor
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