2016-08-02 Regular CC Meeting CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AUGUST 2 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Local Business Report
4. Presentation of proposed amendments to the Southlake Zoning Ordinance No.
480, as amended related to stream buffer requirements and utilization of
permeable pavement.
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5. Presentation on proposed amendments to the Southlake 2030 Mobility Plan.
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held under these exceptions at the end of the Regular Session or at
any time during the meetina that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this Citv Council meetin .
1. Section 551.071: Consultation,with city attorney
a. Seek advice of the city attorney regarding appeals to the
Board of Adjustment and Tree Board concerning
interpretation of the Zoning Ordinance, as amended, and the
Tree Preservation Ordinance, as amended.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 2,2016
Page 2 of 8
b. Seek advice of the city attorney regarding legal issues with
Dove Road infrastructure improvements.
C. Seek advice of the city attorney regarding an agreement with
adjacent landowners that would facilitate roadway
improvements on FM 1709 in the area of Southlake
Marketplace.
d. Seek advice of the city attorney regarding pending litigation:
City of Southlake v. Ashwin J. Babaria, et. al.; Cause No.
2011-006149-3; eminent domain action regarding property
located at 1470 North Kimball Avenue, Southlake, Texas.
e. Seek advice of the city attorney regarding settlement
negotiations with Gerald C. Graham and Barbara Jo Graham
related to the Non-Exclusive Utility, Drainage, and Wall
Easement Agreement in Settlement of Condemnation.
2. Section 551.072: Deliberations re-gardina real Propertya
a. Discuss temporary construction easement appraisal for real
property located at 249 West Highland impacting the North
White Chapel Boulevard widening project.
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3. Section 551.074: Deliberation reaardina personnel matters
a. Deliberate the appointment of city board and commission
members.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Strategic Priority Update: Back-to-School Mobility and Safety
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the June 21, 2016 regular City Council meeting and
from the July 6, 2016 City Council Summer Retreat.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 2, 2016
Page 3 of 8
B. Approve Ordinance No. 1158, 1St Reading, to approve an ordinance to
dedicate a permanent municipal utility easement on City-owned property
Lots 8-11, Block 3R of the Cimmarron Acres Addition. (If approved, the
public hearing will be held August 16, 2016.)
C. Approve Ordinance No. 1160, 1st Reading, Abandoning a portion of a
permanent waterline easement as recorded in Volume 12954, Page 233
of the Deed Records of Tarrant County, Texas, situated in the U.P. Martin
Survey, Abstract No. 1015 and the James B. Martin Survey, Abstract No.
1134, City of Southlake, Tarrant County, Texas; and being part of Lot 2R,
Block 1, (Kirkwood Boulevard) of Sabre Group Campus, an addition to the
City of Southlake according to the plat recorded in Cabinet A, Page 12216
of the Official Records of Tarrant County, Texas; and being part of Lot
1R1R1, Block 1, of Sabre Group Campus, an addition to the City of
Southlake according to the plat recorded in Instrument No. D215221562 of
said Official Public Records. (If approved, the public hearing will be held
August 16, 2016.)
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D. Approve a contract with Aetna to provide employee health insurance E
benefits for Plan Year October 1, 2016 to September 30, 2017.
E. Approve a contract renewal with United Healthcare to provide employee
dental insurance benefits for Plan Year October 1, 2016 to September 30,
2017.
F. Approve a contract with Unum to provide employee long term disability,
life insurance, and accidental death and dismemberment insurance for
Plan Year October 1, 2016 to September 30, 2017.
G. Consider proposal to adopt a tax increase and set public hearing on the
tax rate for the August 16, 2016 and September 6, 2016 regular City
Council meetings.
Tabled Items:
H. ZA16-047, Site Plan for The Marq Southlake Champions Club on property
described as Tract 3C and portions of Tracts 3C1 and 3C1A, L.G. Hall
Survey, Abstract No. 686, City of Southlake, Tarrant County, Texas and
located at 315, 275, and 285 Shady Oaks Drive, Southlake,
Texas. Current Zoning: "CS" Community Service District. (The applicant
has requested to table this item until the August 16, 2016 City Council l
meeting.)
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 2,2016
Page 4 of 8
I. ZA16-030, Site Plan for Hotel Indigo Carillon on property described
as a portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300, City
of Southlake, Tarrant County, Texas and located between the 200 and
400 Block of East State Highway 114, being approximately 1,100 feet east
of the northeast corner of East State Highway 114 and North White
Chapel Boulevard, Southlake, Texas. Current Zoning: "ECZ" Employment
Center Zoning District. Requested Zoning: "ECZ" Employment Center
Zoning District. SPIN #3. (The applicant has requested to table this item to
the August 16, 2016 City Council meeting. This item will be considered
with the 2nd Reading of Ordinance No. 480-5648, (ZA 16-029), Zoning
Change and Development Plan for Carillon Corporate District.)
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J. Ordinance No. 480-718, (ZA16-027),1St Reading, Zoning Change and Site
Plan for State Highway 114 & Blessed Way Mixed Use Senior Housing on
property described as Tract 2C, Richard Eads Survey, Abstract No. 481
and Tracts 5E, 5C1 and 5D1, Thomas Mahan Survey, Abstract No. 1049,
City of Southlake, Tarrant County, Texas and located at 1680, 1700, 1730
and 1750 East State Highway 114, Southlake, Texas. Current Zoning:
"AG" Agricultural District. Requested Zoning: "S-P-1" Detailed Site Plan
District. SPIN #4. (The applicant has requested to table this item to the
August 16, 2016 City Council meeting. If approved at 1st reading on
August 16, 2016, the public hearing will be held on the September 6, 2016 r
City Council meeting.)
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REGULAR AGENDA:
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5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 16-028, Approving the resolution of the Community
Enhancement and Development Corporation authorizing the issuance of
the Community Enhancement and Development Corporation Sales Tax
Revenue Bonds, Series 2016.
B. Ordinance No. 480-701a, ZA16-045 , 2"d Reading, Zoning Chane and
( ) g g g
Development Plan for Matthews Court on property described as portions
of Tracts 3D, 3D2 and 3, Obediah W. Knight Survey, Abstract No. 899,
City of Southlake, Tarrant County, Texas, generally located south of Zena
Rucker Road approximately 1,000 feet east of Byron Nelson Parkway and
addressed as 851 and 841 East Southlake Boulevard and 650 South
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 2,2016
Page 6 of 8
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Carroll Avenue, Southlake, Texas. Current Zoning: "R-PUD" Residential
Planned Unit Development. Requested Zoning: "R-PUD" Residential
Planned Unit Development. SPIN #9. PUBLIC HEARING '
C. ZA16-046, Preliminary Plat for Matthews Court on property described as
portions of Tracts 3D, 3132 and 3, Obediah W. Knight Survey, Abstract No.
899, City of Southlake, Tarrant County, Texas, generally located south of
Zena Rucker Road approximately 1,000 feet east of Byron Nelson
Parkway and addressed as 851 and 841 East Southlake Boulevard and
650 South Carroll Avenue, Southlake, Texas. Current Zoning: "R-PUD"
Residential Planned Unit Development. Requested Zoning: "R-PUD" j
Residential Planned Unit Development. SPIN #9.
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-564B, (ZA16-029), 1st Reading, Zoning Change and
Development Plan for Carillon Corporate District on property described as
Tracts 3132 and 3B and a portion of Tract 3A1, Larkin H. Chivers Survey,
Abstract No. 300, City of Southlake, Tarrant County, Texas and located j
between the 200 and 400 Block of East State Highway 114, being
approximately 1,100 feet east of the northeast corner of East State
Highway 114 and North White Chapel Boulevard, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. (If approved,
the public hearing will be held August 16, 2016,)
B. Ordinance No. 480-712, (ZA15-152), 1st Reading, Zoning Change and
Development Plan for Stone Trail Estates on property described as Tracts
5A, 5C1, 5B, 5A3, and 5A2, Jesse G. Allen Survey, Abstract No. 18, City
of Southlake, Tarrant County, Texas and Lots 3R, 513 and 5A (5A and 5B
being portions of Lot 5), Brock Addition, an addition to the City of
Southlake, Tarrant County, Texas and located at 2607, 2621, 2631, 2641,
and 2651 West Southlake Boulevard and 250, 400 and 410 Brock Drive,
Southlake, Texas. Current Zoning: "AG" Agricultural District and "SF-1A"
Single Family Residential District. Requested Zoning: "R-PUD" Residential
Planned Unit Development District. SPIN #11. (The applicant has
requested to table this item to the September 6, 2016 City Council
meeting. If approved at 1St Reading on September 6, 2016, the public
hearing will be held on the September 20, 2096 City Council meeting.)
8. Resolutions:
A. Resolution No. 16-040, Appoint a member to the Planning and Zoning
Commission to fill an unexpired term.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 2,2016
Page 6 of 8
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, July 29, 2016 by 6:00 p.m.,
pursuant to the Texas Government
' t fCade, Chapter 551.
atttllt9lalfe,
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Lori Payne, TRM a
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City Secretary
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If you plan to attend this pL�8#r., •and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 897-748-8096
and reasonable accommodations will be made to assist you.
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City of Southlake values:
Integrity♦ Innovation Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 2,2016
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation re-gardinq prospective gift or donation. The City Council
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may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity♦ Innovation Accountability♦ Commitment to Excellence 4 Teamwork
City of Southlake
City Council meeting agenda
August 2,2016
Page 8 of 8
Section 551.087: Deliberation re-garding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding i eline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
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City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
1 � CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: AUGUST 2, 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Shawn McCaskill, and Councilmembers Gary Fawks, John
Huffman, Chad Patton, and Shahid Shafi.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Communication
Pilar Schank, Assistant to the City Manager Daniel Cortez, Chief Financial Officer
Sharen Jackson, Director of Community Services Chris Tribble, Police Chief James
Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of
Information Technology Greg Hendricks, Senior Director of Planning and Development
Services Ken Baker, Director of Public Works Rob Cohen, City Engineer/Deputy
Director of Public Works Kyle Hogue, Civil Engineer Steve Anderson, City Attorney E.
Allen Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:30 p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Hill led the pledge of allegiance to the United
States and Texas Flags.
3. LOCAL BUSINESS REPORT
Assistant City Manager Alison Ortowski introduced Cam Harrington, co-owner of Gigi's
Cupcakes. Mr. Harrington provided a description of the services provided, hours of
operation, and location of business.
4. PRESENTATION OF PROPOSED AMENDMENTS TO THE SOUTHLAKE
ZONING ORDINANCE No. 480, AS AMENDED RELATED TO STREAM
BUFFER REQUIREMENTS AND UTILIZATION OF PERMEABLE PAVEMENT.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 2, 2016
Page 1 of 11
Senior Director of Planning and Development Services Ken Baker presented this item
and answered Council's questions
5. PRESENTATION ON PROPOSED AMENDMENTS TO THE SOUTHLAKE 2030
MOBILITY PLAN.
Senior Director of Planning and Development Services Ken Baker presented this item
and answered Council's questions.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the consent agenda items.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 6:19 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Section 551.071, consultation with city attorney;
Section 551.072, deliberation regarding real property; and Section 551.074, deliberation
regarding personnel matters. City Council adjourned for Executive Session at 6:19 p.m.
Executive Session began at 6:39 p m. and concluded at 7:40 p.m.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:45 p.m. Mayor Hill asked if any action was
necessary from Executive Session. There was no action necessary as a result of
Executive Session.
A motion was made to approve the supplemental compromise agreement with Gerald
C. and Barbara Jo Graham as discussed in executive session.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
3A. MAYOR'S REPORT
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 2, 2016
Page 2 of 11
Mayor Hill thanked City staff for their excellent work on the Stars and Stripes event in
July. Mayor Hill announced upcoming meetings and events.
3B. CITY MANAGER'S REPORT
3B1. STRATEGIC PRIORITY UPDATE: BACK-TO-SCHOOL MOBILITY AND
SAFETY
City Manager Shana Yelverton introduced this item to Council and asked Police Chief
James Brandon to come forward to introduce the City's plan to make the transition back
to school safe and easy.
REGULAR AGENDA:
4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Hill read the Consent
Agenda items into the record.
4A. APPROVE MINUTES FROM THE JUNE 21, 2016 REGULAR CITY COUNCIL
MEETING AND FROM THE JULY 6, 2016 CITY COUNCIL SUMMER
RETREAT.
4B. APPROVE ORDINANCE NO. 1158, 1st READING, TO APPROVE AN
ORDINANCE TO DEDICATE A PERMANENT MUNICIPAL UTILITY
EASEMENT ON CITY-OWNED PROPERTY LOTS 8-11, BLOCK 3R OF THE
CIMMARRON ACRES ADDITION. (IF APPROVED, THE PUBLIC HEARING
WILL BE HELD AUGUST 16, 2016.)
4C. APPROVE ORDINANCE NO. 1160, 1st READING, ABANDONING A PORTION
OF A PERMANENT WATERLINE EASEMENT AS RECORDED IN VOLUME
12954, PAGE 233 OF THE DEED RECORDS OF TARRANT COUNTY, TEXAS,
SITUATED IN THE U.P. MARTIN SURVEY, ABSTRACT NO. 1015 AND THE
JAMES B. MARTIN SURVEY, ABSTRACT NO. 1134, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS; AND BEING PART OF LOT 2R, BLOCK 1,
(KIRKWOOD BOULEVARD) OF SABRE GROUP CAMPUS, AN ADDITION TO
THE CITY OF SOUTHLAKE ACCORDING TO THE PLAT RECORDED IN
CABINET A, PAGE 12216 OF THE OFFICIAL RECORDS OF TARRANT
COUNTY, TEXAS; AND BEING PART OF LOT 1R1R1, BLOCK 1, OF SABRE
GROUP CAMPUS, AN ADDITION TO THE CITY OF SOUTHLAKE
ACCORDING TO THE PLAT RECORDED IN INSTRUMENT NO. D215221562
OF SAID OFFICIAL PUBLIC RECORDS. (IF APPROVED, THE PUBLIC
HEARING WILL BE HELD AUGUST 16, 2016.)
4D. APPROVE A CONTRACT WITH AETNA TO PROVIDE EMPLOYEE HEALTH
INSURANCE BENEFITS FOR PLAN YEAR OCTOBER 1, 2016 TO
SEPTEMBER 30, 2017.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 2, 2016
Page 3 of 11
4E. APPROVE A CONTRACT RENEWAL WITH UNITED HEALTHCARE TO
PROVIDE EMPLOYEE DENTAL INSURANCE BENEFITS FOR PLAN YEAR
OCTOBER 1, 2016 TO SEPTEMBER 30, 2017.
4F. APPROVE A CONTRACT WITH UNUM TO PROVIDE EMPLOYEE LONG
TERM DISABILITY, LIFE INSURANCE, AND ACCIDENTAL DEATH AND
DISMEMBERMENT INSURANCE FOR PLAN YEAR OCTOBER 1, 2016 TO
SEPTEMBER 30, 2017.
4G. CONSIDER PROPOSAL TO ADOPT A TAX INCREASE AND SET PUBLIC
HEARING ON THE TAX RATE FOR THE AUGUST 16, 2016 AND
SEPTEMBER 6, 2016 REGULAR CITY COUNCIL MEETINGS.
TABLED ITEMS:
4H. ZA16-047, SITE PLAN FOR THE MARQ SOUTHLAKE CHAMPIONS CLUB ON
PROPERTY DESCRIBED AS TRACT 3C AND PORTIONS OF TRACTS 3C1
AND 3C1A, L.G. HALL SURVEY, ABSTRACT NO. 686, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 315, 275,
AND 285 SHADY OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING:
"CS" COMMUNITY SERVICE DISTRICT. (THE APPLICANT HAS
REQUESTED TO TABLE THIS ITEM UNTIL THE AUGUST 16, 2016 CITY
COUNCIL MEETING.)
41. ZA16-030, SITE PLAN FOR HOTEL INDIGO CARILLON ON PROPERTY
DESCRIBED AS A PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY,
ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE
HIGWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE
NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE
CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. (THE APPLICANT
HAS REQUESTED TO TABLE THIS ITEM TO AUGUST 16, 2016 CITY
COUNCIL MEETING. THIS ITEM WILL BE CONSIDERED WITH THE 2ND
READING ORDINANCE NO. 480-564B, (ZA16-029), ZONING CHANGE AND
DEVELOPMENT PLAN FOR CARILLON CORPORATE DISTRICT.)
4J. ORDINANCE NO. 480-718, (ZA16-027), 1st READING, ZONING CHANGE AND
SITE PLAN FOR STATE HIGHWAY 114 & BLESSED WAY MIXED USE
SENIOR HOUSING ON PROPERTY DESCRIBED AS TRACT 2C, RICHARD
EADS SURVEY, ABSTRACT NO. 481 AND TRACTS 5E, 5C1, AND 5D1,
THOMAS MAHAN SURVEY, ABSTRACT NO. 1049, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 1680, 1700, 1730, AND 1750
EAST STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING:
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 2, 2016
Page 4 of 11
"AG" AGRICULTURAL DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED
SITE PLAN DISTRICT. SPIN #4. (THE APPLICANT HAS REQUESTED TO
TABLE THIS ITEM TO THE AUGUST 16, 2016 CITY COUNCIL MEETING. IF
APPROVED AT 1st READING ON AUGUST 16, 2016, THE PUBLIC HEARING
WILL BE HELD ON THE SEPTEMBER 6, 2016 CITY COUNCIL MEETING.)
APPROVED
A motion was made to approve the consent agenda as presented noting that items 4H-
4J are tabled as noted.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
5. PUBLIC FORUM
Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill
closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. RESOLUTION NO. 16-028, APPROVING THE RESOLUTION OF THE
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
AUTHORIZING THE ISSUANCE OF THE COMMUNITY ENHANCEMENT AND
DEVELOPMENT CORPORATION SALES TAX REVENUE BONDS, SERIES
2016.
APPROVED
City Manager Shana Yelverton introduced Andre Ayala, Vice President of
FirstSouthwest, who presented details of the bond sale to the Council and answered
questions from Council.
Chief Financial Officer Sharen Jackson also answered questions from Council.
A motion was made to approve Resolution No. 16-028, Community Enhancement and
Development Corporation authorizing the issuance of the Community Enhancement and
Development Corporation Sales Tax Revenue Bonds, Series 2016.
Motion. Williamson
Second: McCaskill
Ayes. Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Abstain: Patton
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 2, 2016
Page 5 of 11
Approved: 6-0-1
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS APPROVING THE RESOLUTION OF THE SOUTHLAKE COMMUNITY
ENHANCEMENT AND DEVELOPMENT CORPORATION AUTHORIZING THE
ISSUANCE OF THE "SOUTHLAKE COMMUNITY ENHANCEMENT AND
DEVELOPMENT CORPORATION SALES TAX REVENUE BONDS, SERIES
2016"; RESOLVING OTHER MATTERS INCIDENT AND RELATED TO THE
ISSUANCE OF SUCH BONDS; AND PROVIDING AN EFFECTIVE DATE.
6B. ORDINANCE NO. 480-701A, (ZA16-045), 2nd READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR MATTHEWS COURT ON PROPERTY
DESCRIBED AS PORTIONS OF TRACTS 3D, 3D2 AND 3, OBEDIAH W.
KNIGHT SURVEY, ABSTRACT NO. 899, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, GENERALLY LOCATED SOUTH OF ZENA RUCKER
ROAD APPROXIMATELY 1,000 FEET EAST OF BYRON NELSON PARKWAY
AND ADDRESSED AS 851 AND 841 EAST SOUTHLAKE BOULEVARD AND
650 SOUTH CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING:
"R-PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT. REQUESTED
ZONING: "R-PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN #9.
PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented items 6B
and 6C simultaneously and answered questions from Council.
Applicant Tom Mathews presented items 6B and 6C simultaneously and answered
Council's questions.
Director of Public Works Rob Cohen answered questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Ordinance No. 480-701A, (ZA16-045), 2nd Reading,
Zoning Change and Development Plan for Matthews Court subject to Staff Report dated
July 25, 2016 and Revised Development Plan Review Summary No. 2 dated August 2,
2016 and noting:
• approval of the Development Plan as presented and shown on Attachment "C,"
Page 1, of the Staff Report which indicates a gated private street.
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• approval of the development regulations as provided in Attachment "C," Page 10,
of the Staff Report, granting staff administrative discretion on reconfiguring the
direction of the sidewalk on the east side of the property based upon future
development.
Motion: Williamson
Second: McCaskill
Ayes: McCaskill, Patton, Shafi, Williamson
Nays: Fawks, Hill, Huffman
Approved: 4-3
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE,
TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS
OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY
DESCRIBED AS PORTIONS OF TRACTS 3D, 3D2 AND 3, OBEDIAH W.
KNIGHT SURVEY, ABSTRACT NO. 899, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, BEING APPROXIMATELY 5.8 ACRES, AND MORE FULLY
AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "RPUD"
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT TO "RPUD"
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT AS DEPICTED ON
THE APPROVED DEVELOPMENT PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE
ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST,
MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND
AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL
BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY
CLAUSE, PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE
OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
6C. ZA16-046, PRELIMINARY PLAT FOR MATTHEWS COURT ON PROPERTY
DESCRIBED AS PORTIONS OF TRACTS 3D, 3D2 AND 3, OBEDIAH W.
KNIGHT SURVEY, ABSTRACT NO. 899, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, GENERALLY LOCATED SOUTH OF ZENA RUCKER
ROAD APPROXIMATELY 1,000 FEET EAST OF BYRON NELSON PARKWAY
AND ADDRESSED AS 851 AND 841 EAST SOUTHLAKE BOULEVARD AND
650 SOUTH CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING:
"R-PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT. REQUESTED
ZONING: "R-PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN #9.
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APPROVED
Senior Director of Planning and Development Services Ken Baker presented items 6B
and 6C simultaneously and answered questions from Council.
Applicant Tom Mathews presented items 6B and 6C simultaneously and answered
Council's questions.
A motion was made to approve ZA16-046, Preliminary Plat for Matthews Court subject
to Staff Report dated July 25, 2016 and Revised Plat Review Summary No. 2 dated
August 2, 2016.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, McCaskill, Patton, Shafi, Williamson
Nays: Huffman
Approved: 6-1
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-564B, (ZA16-029), 1ST READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR CARILLON CORPORATE DISTRICT ON
PROPERTY DESCRIBED AS TRACTS 3B2 AND 3B AND A PORTION OF
TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE
200 AND 400 BLOCK OF EAST STATE HIGHWAY 114, BEING
APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF
EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD,
SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER
ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER
ZONING DISTRICT. SPIN #3. (IF APPROVED, THE PUBLIC HEARING WILL
BE HELD AUGUST 16, 2016.)
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
The following representatives initially presented this item and answered questions from
Council: Ronald Smith, architect with Mayse and Associates; Mani Nar — El Paso; and
Jeff Kennemer of Hines Southlake Land LP.
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Section 551.071. City Council adjourned for Executive
Session at 9:23 p.m. Executive Session began at 9:26 p.m. and concluded at 9.36 p.m.
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Page 8 of 11
Mayor Hill reconvened the meeting at 9:40 p.m. Mayor Hill asked if any action was
necessary from Executive Session. There was no action necessary as a result of
Executive Session.
Bharat Bhakta, Managing Member of Summit Q1 Properties LLC, and Kevin Kessler of
Jacobs Engineering, Inc. also addressed Council's questions.
A motion was made to approve Ordinance No. 480-564B, (ZA16-029), 1st Reading,
Zoning Change and Development Plan for Carillon Corporate District subject to Staff
Report dated July 26, 2016 and Development Review Plan Summary No. 3, dated July
22, 2016 granting the following variance request: a variance to Driveway Ordinance No.
634, as amended, Section 5.2(d), requiring a stacking depth of 75-feet for both
driveways on the proposed hotel site, is requested to allow approximately 20-feet of
stacking depth on the west driveway and approximately 25-feet of stacking depth on the
east driveway; and noting the following:
• noting the applicant's willingness to work with staff on the right-of-way
continuation on Carillon Court;
• noting the applicant's willingness to offer alternative options at second reading
related to the commercial loading/unloading space and the potential to move that
space away from the front entrance of the building;
• noting the applicant's agreement that the maximum building height will be 90
feet;
• and noting that Council is directing staff to initiate a rezoning process of the
Plaza District at Carillon specifically to remove the line item use of "hotel" from
permitted uses with the applicant's consent of this staff action
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
7B. ORDINANCE NO. 480-712, (ZA15-152), 1st READING, ZONING CHANGE AND
DEVELOPMENT PLAN FOR STONE TRAIL ESTATES ON PROPERTY
DESCRIBED AS TRACTS 5A, 5C1, 5B, 5A3, AND 5A2, JESSE G. ALLEN
SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS AND LOTS 3R, 5B AND 5A (5A AND 5B BEING PORTIONS OF LOT
5), BROCK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 2607, 2621, 2631, 2641, AND
2651 WEST SOUTHLAKE BOULEVARD AND 250, 400 AND 410 BROCK
DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL
DISTRICT AND "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT.
REQUESTED ZONING: "R-PUD" RESIDENTIAL PLANNED UNIT
DEVELOPMENT DISTRICT. SPIN #11. (THE APPLICANT HAS REQUESTED
TO TABLE THIS ITEM TO THE SEPTEMBER 6, 2016 CITY COUNCIL
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Page 9 of 11
MEETING. IF APPROVED AT 1ST READING ON SEPTEMBER 6, 2016, THE
PUBLIC HEARING WILL BE HELD ON THE SEPTEMBER 20, 2016 CITY
COUNCIL MEETING.)
DENIED
Senior Director of Planning and Development Services Ken Baker made initial
comments to Council on this item.
The property owner or representative was not present.
A motion was made to deny Ordinance No. 480-712, (ZA15-152), 1st Reading, Zoning
Change and Development Plan for Stone Trail Estates.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0 (to deny)
8. RESOLUTIONS:
8A. RESOLUTION NO. 16-040, APPOINT A MEMBER TO THE PLANNING AND
ZONING COMMISSION TO FILL AN UNEXPIRED TERM.
APPROVED
Resulting from their earlier discussion in executive session, Mayor Hill announced that
Council has decided to appoint Mike Smietana to the Planning and Zoning Commission.
A motion was made to approve Resolution No. 16-040, Appointing Mike Smietana to the
Planning and Zoning Commission to fill an unexpired term ending June 2018.
Motion: Williamson
Second. McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, TO APPOINT A MEMBER TO THE PLANNING AND ZONING
COMMISSION TO FILL AN UNEXPIRED TERM AND TO PROVIDE AN
EFFECTIVE DATE.
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9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED.
Mayor Hill adjourned the meeting at 9:57 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
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