2016-02-09 CC Workshop i
CITY OF
SOUTHLAKE
TEXAS
I
CITY COUNCIL WINTER WORKSHOP: _ FEBRUARY 9, 2016 j
LOCATION: The Marq Southlake
285 Shady Oaks Drive
Southlake, Texas 76092
l
TIME: 5:30 P.M.
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time duriin-q the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted sub'ect matter of
this City Council meeting.
1. Section 551.071: Seek advice of the city attorney
a. Seek advice of the city attorney regarding Planning and
Zoning Commission voting requirements.
2. Section 551.072: Deliberation regarding real property
a purchaseorleaseof real propertyfor
Discuss right
of aacquisition
droprocess of potential
city facilities and
projects.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. Discussion: Review the 2015 Citizen Satisfaction Survey results
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4. Discussion: Review the 2015 Employee Engagement Survey results
5. Discussion: Define the role of the Community Enhancement & Development
Corporation Board of Directors
6. Discussion: Review the Strategic Focus for FY 2016
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
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City of Southlake
City Council Winter Retreat
February 9, 2016
Page 2 of 4
7. Focus Areas: Special Topic Discussion
• Mobility—Vehicular and Mobility
• Infrastructure
• Quality Development
• Volunteerism
• Partnerships
• High Performance Management
• Safety & Security
• City Values
8. Adjourn meeting.
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, February 5, 2016, by 6:00 p.m.,
pursuant to the Texas Gover� ,,nt Code, Chapter 551.
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.ori Payne, T C B t ; s cn
City Secretary v m
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If you plan to attend thi91"'Jag�JV44eting and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
I�
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
i
City of Southlake
City Council Winter Retreat
February 9, 2016
Page 3 of 4
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et al; Cause No. 2011-006149-3; eminent
domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. M.K. Painting, Inc. v. City of Southlake, Texas.
8. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
:15-
CV00874-0.
9. Lincoln et.al. v. City of Colleyville, Texas et.al.; Civil Action No. 4:15-CV-00819-A.
10. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
Section 551.072: Deliberation regarding real„property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding ros ective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074. Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation re-garding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council Winter Retreat
February 9, 201$
Page 4 of 4
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1
Y )
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emeLgency emergencymanagement plans
regarding pipeline safety_. The City Council may discuss emergency management plans
involving pipeline safety and/or security of
pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
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City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
CITY
SOUOFTH LAKE
TEXAS
CITY COUNCIL WINTER WORKSHOP: FEBRUARY 9, 2016
LOCATION: The Marq Southlake
285 Shady Oaks Drive
Southlake, Texas 76092
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Brandon Bledsoe, and Councilmembers Gary Fawks, John
Huffman, Shawn McCaskill, and Shahid Shafi.
CITY COUNCIL ABSENT: None.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD OF
DIRECTORS PRESENT: John Terrell and Jeff Wang.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Communications
Pilar Schank, Chief Financial Officer Sharen Jackson, Deputy Director of Finance
Sharon Guess, Director of Economic Development and Tourism Shannon Hamons,
Director of Community Services Chris Tribble, Police Chief James Brandon, Fire Chief
Mike Starr, Deputy Fire Chief/Fire Marshal Kelly Clements, Director of Human
Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior
Director of Planning and Development Services Ken Baker, Director of Public Works
Bob Price, City Attorney E. Allen Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Winter Workshop was called to order by Mayor Laura Hill at 5:32 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Section 551.071, consultation with city attorney and
Section 551.072, deliberation regarding real property. City Council adjourned for
Executive Session at 5:32 p.m. Executive Session began at 5:45 p.m. and concluded at
6:33 p.m.
2B. RECONVENE
CITY COUNCIL WINTER WORKSHOP MEETING MINUTES, FEBRUARY 9, 2016
Page 1 of 3
Mayor Hill reconvened the meeting at 6:38 p.m. Mayor Hill asked if any action was
necessary from Executive Session. There was no action necessary as a result of
Executive Session.
City Manager Shana Yelverton made opening comments and presented the order of
events for the workshop.
3. DISCUSSION: REVIEW THE 2015 CITIZEN SATISFACTION SURVEY
RESULTS
Assistant to the City Manager Daniel Cortez presented the results of the 2015 Citizen
Satisfaction Survey to the Council and answered questions.
Felicia Rogers and Julie Trujillo, consultants with Decision Analyst, Inc., answered
Council's questions regarding the research structure, the survey participants, and
question formats and methodology.
4. DISCUSSION: REVIEW THE 2015 EMPLOYEE ENGAGEMENT SURVEY
RESULTS
Director of Human Resources Stacey Black presented the results of the 2015 Employee
Engagement Survey to the Council and answered questions. Director Black provided
Council with an overview of the survey, Southlake's results, and information about how
employee engagement improves business performance.
5. DISCUSSION: DEFINE THE ROLE OF THE COMMUNITY ENHANCEMENT &
DEVELOPMENT CORPORATION BOARD OF DIRECTORS
Assistant City Managers Ben Thatcher and Alison Ortowski presented this item to the
Council and answered questions. The primary goal of the discussion was to clearly
define the responsibilities of the board.
Mayor Hill called for a break at 8:29 p.m. and reconvened the meeting at 8:43 p.m.
6. REVIEW THE STRATEGIC FOCUS FOR FY 2016
City Manager Shana Yelverton presented the results of the Council's recent ranking of
Critical Business Outcomes focusing primarily on the top five, most urgent and
important, short-term outcomes.
7. FOCUS AREAS: SPECIAL TOPIC DISCUSSION
• MOBILITY—VEHICULAR AND MOBILITY
• INFRASTRUCTURE
• QUALITY DEVELOPMENT
• VOLUNTEERISM
• PARTNERSHIPS
CITY COUNCIL WINTER WORKSHOP MEETING MINUTES, FEBRUARY 9, 2016
Page 2 of 3
• HIGH PERFORMANCE MANAGEMENT
• SAFETY& SECURITY
• CITY VALUES
City Manager Shana Yelverton informed Council this agenda item allows the opportunity
to discuss topics in the City's focus areas.
Staff responded to Council's questions on the following: accessibility of City information
on mobile devices, possible joint meeting with the Carroll Independent School District
School Board, and City land ownership and purchases.
8. ADJOURN MEETING
Mayor Hill adjourned the meeting at 9:27 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
Laur ill
Mayor
ATTEST:
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Lori Payne I = v
City Secretary .;* **. ,,
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CITY COUNCIL WINTER WORKSHOP MEETING MINUTES, FEBRUARY 9, 2016
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