2014-11-04 Regular CC MeetingCliv OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING: NOVEMBER 4,201
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Ben Weiss
3. Local Business Report
4. Honors and Recognitions
1. Proclamation for Veteran's Day
2. Proclamation for Municipal Court Week
3. Lean Six Sigma Green Belt Graduate Recognition
5. Review of the Park Village (1171 East Southlake Boulevard) Fountain Design
Plans
6. Destination Branding
7. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR_ SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the Citv Council to
seek advice from the city attorney as to the posted subiect matter of
this City Council meeting.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 4, 2014
Page 2 of 8
1. Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding the proposed site
plan for Southlake Town & Country (ZA 14-099) on property
being described as Tract IF and a portion of Tract 1, J. West
Survey, Abstract No. 1620, City . of Southlake, Tarrant
County, Texas and located at 500 West SH 114, Southlake,
Texas.
2. Section 551,072: Deliberation reaardina real propert
a. Discuss right of way acquisition and process of potential
purchase or lease of real property for city facilities and
projects.
3. Section 551.087: Deliberation reaardina economic
development negotiations
a. Discuss the terms and conditions of an economic
development incentives program — Project No. 2014-02.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Strategic Priority Update
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 21, 2014 regular City Council meeting.
B. Approve a Community Services Agreement with the Southlake Chamber
of Commerce.
C. Approve funding for the upgrade to the SCADA water control system in
the amount of $78,000.
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Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 4, 2014
Page 3 of 8
D. Approve Professional Services Agreement {PSA} with Baird Hampton and
Brown for the design of a new sewer extension along North Carroll
Avenue and two existing sewer replacement in Summerplace Lane and
Commerce Street in the amount of $93,985.
E. Ordinance No. 1105, 1St Reading, Adopt ordinance to abandon
a permanent utility easement in a tract of land deeded to Garry, Sharon
and David Tennyson as recorded in Volume 11077, Page 262 of deed
records of Tarrant County. (If approved, the public hearing will be held on
November 18, 2014.)
F. Authorize the purchase of a hydraulic excavator and pavement breaker
through the BuyBoard cooperative purchasing program in the amount of
$124,821.
G. Authorize the purchase of a street sweeper through the BuyBoard
cooperative purchasing program in the amount of $166,450.
H. Award purchase agreement with various vendors for the purchase of
asphalt through an interlocal agreement with Tarrant County.
Approve annual purchase agreement for aggregate materials with Martin
Marietta Materials/TXI through an interlocal agreement with the City of
Grapevine.
J. Ordinance No. 1106, 1St Reading, Adopt ordinance to abandon
a permanent access and utility easement in a tract of land deeded to
Roger H. Bohannan and wife, Donna, as recorded in Volume 11077, Page
272 of deed records of Tarrant County. (If approved, the public hearing will
be held on November 18, 2094.)
K. Approve the purchase of a rotary mower from Professional Turf Products
for an amount not to exceed $75,000.
L. Approve renewal of contract with Crowley Sports Officials for sports
officiating and scorekeeping services for an amount not to exceed
$130,000.
M. Ordinance No. 480-QQQQ, 1St Reading, An amendment to the
Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to
provisions to allow above -ground cisterns. (If approved, the public hearing
will be held on November 18, 2094.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 4, 2044
Page 4 of S
N. Ordinance No. 480-681 (ZA14-117), 1St Reading, Zoning Change and
Concept Plan for Lot 1, Combe-Yetman Addition on property described as
Tracts 8A5 and 8A8B, Thomas M. Hood Survey, Abstract No. 706, City of
Southlake, Tarrant County, Texas and located at 339 West Highland
Street, Southlake, Texas. Current Zoning: "AG" Agricultural District.
Requested Zoning: "SF -1A" Single Family Residential District. SPIN #7. (If
approved, the public hearing will be held on November 18, 2014.)
O. ZA13-120, Site Plan for Lot 1 Players Circle on property being described
as Lot 1, Players Circle Addition, an addition to the City of Southlake,
Tarrant County, Texas, located at 1901 W. Southlake Boulevard,
Southlake, Texas. Current Zoning: "C-3" General Commercial District.
SPIN #10. (This item was tabled to the November 6, 2094 Planning
and Zoning Commission meeting. If action is taken at that meeting,
this item will be considered at the November 18, 2014 City Council
meeting.)
P. Ordinance No. 480-542b (ZA14-082), 1St Reading, Zoning Change and
Site Plan for Southlake Villas on property currently described as Tract 3,
W.W. Hall Survey, Abstract No. 687, City of Southlake, Tarrant County,
Texas and located at 310 East Southlake Boulevard, Southlake, Texas.
Current Zoning: "S -P-1" Detailed Site Plan District with "O-1" Office District
uses. Requested Zoning: "S -P-1" Detailed Site Plan District with "0-1"
Office District uses. SPIN #7. (This item was tabled to the November 6,
2094 Planning and Zoning Commission meeting. If action is taken at
that meeting, this item will be considered at the November 18, 2094
City Council meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. ZA14-123, Site Plan for 151 Players Circle on property being described as
Lot 2, Players Circle Addition, an addition to the City of Southlake, Tarrant
County, Texas, located at 151 Players Circle, Southlake, Texas. Current
Zoning: "C-3" General Commercial District. SPIN #10. PUBLIC HEARING
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City Council meeting agenda
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B. Ordinance No. 1103, 2nd Reading, Granting to Atmos Energy Corporation,
a Texas and Virginia Corporation, its successors and assigns, a franchise
to construct, maintain, and operate pipelines and equipment in the City of
Southlake, Tarrant County, Texas for the transportation, delivery, sale and
distribution of gas in, out of, and through said city for all purposes;
providing for the payment of a fee or charge for the use of the public
rights -of -ways; and providing that such fee shall be in lieu of other fees
and charges, excepting ad valorem taxes; and repealing all previous gas
franchise ordinances. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-491b (ZA14-110), 1St Reading, Zoning Change and
Site Plan for Ancor Capital Partners on property described as Lots 1-7,
Block 1, Morrison Office Park, City of Southlake, Tarrant County, Texas
and located at 2720 East State Highway 114 and 300-330 Morrison Park
Drive, Southlake, Texas. Current Zoning: "S -P-2" Generalized Site Plan
District. Requested Zoning: "S -P-2" Generalized Site Plan District. SPIN
#4. (If approved, the public hearing will be held on November 18, 2014_)
B. Ordinance No. 480-680 (ZA14-107), 18t Reading, Zoning Change and Site
Plan for Bailey Business Park on property being described as Tracts 2E1
and 2E2, John H Gibson Survey, Abstract No. 591, City of Southlake,
Tarrant County, Texas, located at 1363 Brumlow Avenue, Southlake,
Texas. Current Zoning: "S -P-1" Detailed Site Plan District. Proposed
Zoning: "S -P-1" Detailed Site Plan District with "1-1" Light Industrial District
uses. SPIN #8. (If approved, the public hearing will be held on November
18, 2014.)
C. Ordinance No. 480-682 (ZA14-119), 1$t Reading, Zoning Change and Site
Plan for Kirkwood Crossing on property described as Tract 4G, Absolom
H. Chivers Survey, Abstract No. 299, City of Southlake, Tarrant County,
Texas and located at 1200 North Carroll Avenue, Southlake, Tarrant
County, Texas. Current Zoning: "AG" Agricultural District. Requested
Zoning: "S -P-1" Detailed Site Plan District. SPIN #3. (If approved, the
public hearing will be held on November 18, 2014.)
D. Ordinance No. 480-684 (ZA14-120), 1St Reading, Zoning Change and Site
Plan for White Line Self Storage on property described as Tracts 6D8 and
6D9, J.G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant
County, Texas and located at 750 Davis Boulevard and 2360 Michael
Drive, Southlake, Texas. Current Zoning: "AG" Agricultural Zoning District.
Requested Zoning: "S -P-1" Detailed Site Plan District. SPIN #10. (If
approved, the public hearing will be held on November 18, 2014.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 4, 2014
Page 6 of 8
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SV14-015, Variance to the conditional sign permit for Southlake Town
Square, Phase One, for Columbia Sportswear located at 1253 Main
Street, Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, October 31, 2014 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
Lori Payne, TR
City Secretary
If you plan to attend this pi%,c, rr"U"&nd have a disability that requires special needs, please
advise the City Secretary's48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 4, 2014
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et al; Cause No. 2011-006149-3; eminent
domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James & Kathleen Farley v. Mark Wilson, National Carriers, Inc., and City of
Southlake; Cause No. 09-15791.
7. Araceli Preljvukaj v. City of Southlake et al, Cause No. 153-267629-13
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding ros ective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation _regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
City of Southlake values:
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City of Southlake
City Council meeting agenda
November 4, 2014
Page 8 of 8
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency. management plans
regardinq pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those pians or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Vi CITY OF
j SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: NOVEMBER 4, 2014
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor John Terrell (left at 9:00 p.m.), Mayor Pro Tem
Laura Hill, Deputy Mayor Pro Tem Brandon Bledsoe (arrived at 5 :36 p.m.), and
Councilmembers Gary Fawks, Carolyn Morris, Shahid Shafi and Randy Williamson.
CITY COUNCIL ABSENT: None
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Communication and Website
Manager Pilar Schank, Chief Financial Officer Sharen Jackson, Deputy Director of
Finance Sharon Guess, Administrative Secretary of Finance Humberto Arriaga,
Accounting Assistant II — Purchasing Misty Knaust, Director of Economic Development
and Tourism Shannon Hamons, Marketing and Tourism Manager Jill Lind, Director of
Community Services Chris Tribble, Deputy Director of Community Services Kate
Meacham, Deputy Director of Community Services Candice Edmondson, Construction
Manager Peter Kao, Police Chief Steve Mylett, Lieutenant — Professional Standards
Ashleigh Douglas, Fire Chief Mike Starr, Deputy Fire Chief /Fire Marshal David Barnes,
Assistant Fire Marshal Kelly Clements, Assistant to the Director /Emergency
Management Coordinator Ben Williamson, Director of Human Resources Stacey Black,
Human Resources Analyst Shawn Yerks, Director of Information Technology Greg
Hendricks, Business System Analyst Daniel Ford, Senior Director of Planning and
Development Services Ken Baker, Principal Planner Richard Schell, Director of Public
Works Bob Price, Deputy Director of Public Works /City Engineer Cheryl Taylor, Civil
Engineer Steve Anderson, Civil Engineer Om Gharty Chhetri, Public Works Operations
Manager Chuck Kendrick, Municipal Court Judge Carol Montgomery, Municipal Court
Manager Kristin White, Court Clerks: Jodi Bolton, Camille Ross, Melanie Canter,
Elizabeth Kistler, Laura Alsina, and Dimity Snelson; Corporal Jeff Paul, and Municipal
Court Officers Glen Bradshaw and Larry Lewis; City Attorney E. Allen Taylor and City
Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Terrell at 5:31 p.m.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2014
Page 1 of 13
2. INVOCATION
Ben Weiss gave the invocation. Mayor Terrell led the pledge of allegiance to the United
States and Texas Flags.
3. LOCAL BUSINESS REPORT
Director of Economic Development Shannon Hamons introduced Debby Riordan and
Christina Scott with Southlake Montessori. Ms. Riordan provided a description of the
services provided, hours of operation, and location of business.
4. HONORS AND RECOGNITIONS
1. Proclamation for Veteran's Day
Mayor Terrell issued a proclamation in honor of Veteran's Day to city employees:
Deputy Fire Chief /Fire Marshal David Bames, Administrative Secretary of Finance
Humberto Arriaga, Public Works Operations Manager Chuck Kendrick, Police Chief
Steve Mylett and Firefighters Rodger Peebles and John Adams.
2. Proclamation for Municipal Court Week
Mayor Terrell issued a proclamation in honor of Municipal Court Week to Municipal
Court Manager Kristin White; Municipal Court Judge Carol Montgomery; Court Clerks:
Jodi Bolton, Camille Ross, Melanie Canter, Elizabeth Kistler, Laura Alsina, and Dimity
Snelson; Corporal Jeff Paul; and Municipal Court Officers Glen Bradshaw and Larry
Lewis.
3. Lean Six Sigma Green Belt Graduate Recognition
Assistant City Manager Ben Thatcher introduced members of two staff teams who
recently achieved Lean Six Sigma Green Belt certifications. Team One members in
attendance were: Accounting Assistant Misty Knaust, Assistant Fire Marshal Kelly
Clements, Business System Analyst Daniel Ford and Assistant to the
Director /Emergency Management Coordinator Ben Williamson. Team Two members in
attendance were: Administrative Secretary of Finance Humberto Arriaga, Lieutenant
Ashleigh Douglas, and Construction Manager Peter Kao.
Mayor Terrell also recognized Danny Ross who attended the City Council on behalf of
Boy Scout Troop 402.
5. REVIEW OF THE PARK VILLAGE (1171 EAST SOUTHLAKE BOULEVARD)
FOUNTAIN DESIGN PLANS.
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Page 2 of 13
Senior Director of Planning and Development Services Ken Baker presented this item to
Council. Stephen Coslik with The Woodmont Company and Stan Cowan of Mesa
Design Group introduced this item and answered Council's questions.
6. DESTINATION BRANDING
Mayor Terrell stated that this portion of the meeting will be held in the executive
conference room instead of the Council Chambers. The public was invited to attend the
discussion. Director of Economic Development and Tourism Shannon Hamons made
introductory comments and then turned the discussion over to Libby Bender and Brad
Webb with Cubic, Inc. Ms. Bender described their destination brand message to
Council. The destination brand message will be used in the Tourism Division's
marketing, promotion and sales opportunities in their efforts to attract overnight and
daytime visitors to Southlake.
7. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Terrell reviewed the consent agenda items.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Terrell at 6:48
p.m.
2A. EXECUTIVE SESSION
Mayor Terrell announced that City Council would be going into Executive Session
pursuant to the Texas Government Code, Section 551.071, consultation with city
attorney, Section 551.072, deliberation regarding real property, and Section 551.087,
deliberation regarding economic development negotiations. City Council adjourned for
Executive Session at 7:03 p.m. Executive Session began at 7:17 p.m. and concluded at
8:49 p.m.
Mayor Terrell left the meeting at 9:00 p.m.
2B. RECONVENE
Mayor Pro Tem Hill reconvened the meeting at 9:00 p.m. Mayor Pro Tem Hill asked if
any action was necessary from Executive Session. There was no action necessary as
a result of Executive Session.
3A. MAYOR'S REPORT
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Page 3 of 13
Mayor Pro Tem Hill briefly announced upcoming meetings and events.
3B. CITY MANAGER'S REPORT
3B1. STRATEGIC PRIORITY UPDATE
There was no City Manager's Report given.
REGULAR AGENDA:
4. CONSENT AGENDA. Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Pro Tem Hill read the
Consent Agenda items into the record.
4A. APPROVE MINUTES FROM THE OCTOBER 21, 2014 REGULAR CITY
COUNCIL MEETING.
4B. APPROVE A COMMUNITY SERVICES AGREEMENT WITH THE SOUTHLAKE
CHAMBER OF COMMERCE.
4C. APPROVE FUNDING FOR THE UPGRADE TO THE SCADA WATER
CONTROL SYSTEM IN THE AMOUNT OF $78,000.
4D. APPROVE PROFESSIONAL SERVICES AGREEMENT (PSA) WITH BAIRD
HAMPTON AND BROWN FOR THE DESIGN OF A NEW SEWER EXTENSION
ALONG NORTH CARROLL AVENUE AND TWO EXISTING SEWER
REPLACEMENT IN SUMMERPLACE LANE AND COMMERCE STREET IN
THE AMOUNT OF $93,985.
4E. ORDINANCE NO. 1105, 1 READING, ADOPT ORDINANCE TO ABANDON
A PERMANENT UTILITY EASEMENT IN A TRACT OF LAND DEEDED TO
GARRY, SHARON AND DAVID TENNYSON AS RECORDED IN VOLUME
11077, PAGE 262 OF DEED RECORDS OF TARRANT COUNTY. (IF
APPROVED, THE PUBLIC HEARING WILL BE HELD ON NOVEMBER 18,
2014.)
4F. AUTHORIZE THE PURCHASE OF A HYDRAULIC EXCAVATOR AND
PAVEMENT BREAKER THROUGH THE BUYBOARD COOPERATIVE
PURCHASING PROGRAM IN THE AMOUNT OF $124,821.
4G. AUTHORIZE THE PURCHASE OF A STREET SWEEPER THROUGH THE
BUYBOARD COOPERATIVE PURCHASING PROGRAM IN THE AMOUNT OF
$166,450.
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Page 4 of 13
4H. AWARD PURCHASE AGREEMENT WITH VARIOUS VENDORS FOR THE
PURCHASE OF ASPHALT THROUGH AN INTERLOCAL AGREEMENT WITH
TARRANT COUNTY.
41. APPROVE ANNUAL PURCHASE AGREEMENT FOR AGGREGATE
MATERIALS WITH MARTIN MARIETTA MATERIALS/TX! THROUGH AN
INTERLOCAL AGREEMENT WITH THE CITY OF GRAPEVINE.
4J. ORDINANCE NO. 1106, 1 READING, ADOPT ORDINANCE TO ABANDON
A PERMANENT ACCESS AND UTILITY EASEMENT IN A TRACT OF LAND
DEEDED TO ROGER H. BOHANNAN AND WIFE, DONNA, AS RECORDED IN
VOLUME 11077, PAGE 272 OF DEED RECORDS OF TARRANT COUNTY. (IF
APPROVED, THE PUBLIC HEARING WILL BE HELD ON NOVEMBER 18,
2014.).
4K. APPROVE THE PURCHASE OF A ROTARY MOWER FROM PROFESSIONAL
TURF PRODUCTS FOR AN AMOUNT NOT TO EXCEED $75,000.
4L. APPROVE RENEWAL OF CONTRACT WITH CROWLEY SPORTS OFFICIALS
FOR SPORTS OFFICIATING AND SCOREKEEPING SERVICES FOR AN
AMOUNT NOT TO EXCEED $130,000.
4M. ORDINANCE NO. 480 -QQQQ, 1 READING, AN AMENDMENT TO THE
COMPREHENSIVE ZONING ORDINANCE NO. 480, AS AMENDED, AS IT
PERTAINS TO PROVISIONS TO ALLOW ABOVE - GROUND CISTERNS. (IF
APPROVED, THE PUBLIC HEARING WILL BE HELD ON NOVEMBER 18,
2014.)
After a brief presentation during work session by Senior Director of Planning and
Development Services Ken Baker and subsequent discussion, Council agreed to table
item 4M to the November 18, 2014 City Council meeting.
4N. ORDINANCE NO. 480 -681 (ZA14 -117), 1 READING, ZONING CHANGE AND
CONCEPT PLAN FOR LOT 1, COMBE - YETMAN ADDITION ON PROPERTY
DESCRIBED AS TRACTS 8A5 AND 8A8B, THOMAS M. HOOD SURVEY,
ABSTRACT NO. 706, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED AT 339 WEST HIGHLAND STREET, SOUTHLAKE, TEXAS.
CURRENT ZONING: "AG" AGRICULTURAL DISTRICT. REQUESTED
ZONING: "SF -1A" SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN #7. (IF
APPROVED, THE PUBLIC HEARING WILL BE HELD ON NOVEMBER 18,
2014.)
Item 4N was approved on consent with the driveway variance request to allow the
circular driveway as shown on the concept plan.
TABLED ITEMS:
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Page 5 of 13
40. ZA13 -120, SITE PLAN FOR LOT 1 PLAYERS CIRCLE ON PROPERTY BEING
DESCRIBED AS LOT 1, PLAYERS CIRCLE ADDITION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT
1901 W. SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT
ZONING: "C -3" GENERAL COMMERCIAL DISTRICT. SPIN #10. (THIS ITEM
WAS TABLED TO THE NOVEMBER 6, 2014 PLANNING AND ZONING
COMMISSION MEETING. IF ACTION IS TAKEN AT THAT MEETING, THIS
ITEM WILL BE CONSIDERED AT THE NOVEMBER 18, 2014 CITY COUNCIL
MEETING.)
4P. ORDINANCE NO. 480 -542B (ZA14 -082), 1 st READING, ZONING CHANGE
AND SITE PLAN FOR SOUTHLAKE VILLAS ON PROPERTY CURRENTLY
DESCRIBED AS TRACT 3, W.W. HALL SURVEY, ABSTRACT NO. 687, CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 310 EAST
SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-
P-1" DETAILED SITE PLAN DISTRICT WITH "0 -1" OFFICE DISTRICT USES.
REQUESTED ZONING: "S -P -1" DETAILED SITE PLAN DISTRICT WITH "0 -1"
OFFICE DISTRICT USES. SPIN #7. (THIS ITEM WAS TABLED TO THE
NOVEMBER 6, 2014 PLANNING AND ZONING COMMISSION MEETING. IF
ACTION IS TAKEN AT THAT MEETING, THIS ITEM WILL BE CONSIDERED
AT THE NOVEMBER 18, 2014 CITY COUNCIL MEETING.)
APPROVED
A motion was made to approve the consent agenda as presented and noting on item
4N to approve the driveway variance request to allow the circular driveway as shown on
the concept plan.
Motion: Bledsoe
Second: Fawks
Ayes: Bledsoe, Fawks, Hill, Morris, Shafi, Williamson
Approved: 6 -0
A motion was made to approve item 4N to approve the driveway variance request to
allow the circular driveway as shown on the concept plan.
Motion: Bledsoe
Second: Fawks
Ayes: Bledsoe, Fawks, Hill, Morris, Shafi, Williamson
Approved: 6 -0
A motion was made to table item 4M to the November 18, 2014 City Council meeting.
Motion: Bledsoe
Second: Fawks
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Page 6 of 13
Ayes: Bledsoe, Fawks, Hill, Morris, Shafi, Williamson
Approved: 6 -0 (to table)
5. PUBLIC FORUM
Mayor Pro Tem Hill opened the public forum. There being no one wishing to speak,
Mayor Pro Tem Hill closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ZA14 -123, SITE PLAN FOR 151 PLAYERS CIRCLE ON PROPERTY BEING
DESCRIBED AS LOT 2, PLAYERS CIRCLE ADDITION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 151
PLAYERS CIRCLE, SOUTHLAKE, TEXAS. CURRENT ZONING: "C -3"
GENERAL COMMERCIAL DISTRICT. SPIN #10. PUBLIC HEARING
APPROVED
Principal Planner Richard Schell presented item and was available to answer questions
from Council.
Applicant Derick Murway with Montage Development presented item and was available
to answer questions from Council.
Mayor Pro Tem Hill opened the public hearing and asked for anyone wishing to speak
on the item to come forward. There being no one wishing to speak, Mayor Pro Tem Hill
closed the public hearing.
A motion was made to approve ZA14 -123, Site Plan for 151 Players Circle subject to
Site Plan Review Summary No. 3, dated October 29, 2014 noting that the applicant will
comply with the horizontal and vertical articulation requirements on the eastern
elevation; will comply with the vertical articulation requirement on the west elevation;
granting the variances for the pitched roof, the 4:1 slope requirement for residential
adjacency, the public street width and driveway stacking and bufferyard variances; and
subject to the Revised Staff Report dated November 4, 2014.
Motion: Bledsoe
Second: Williamson
Ayes: Bledsoe, Fawks, Hill, Morris, Shafi, Williamson
Approved: 6 -0
6B. ORDINANCE NO. 1103, 2 " READING, GRANTING TO ATMOS ENERGY
CORPORATION, A TEXAS AND VIRGINIA CORPORATION, ITS
SUCCESSORS AND ASSIGNS, A FRANCHISE TO CONSTRUCT, MAINTAIN,
AND OPERATE PIPELINES AND EQUIPMENT IN THE CITY OF
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Page 7 of 13
SOUTHLAKE, TARRANT COUNTY, TEXAS FOR THE TRANSPORTATION,
DELIVERY, SALE AND DISTRIBUTION OF GAS IN, OUT OF, AND THROUGH
SAID CITY FOR ALL PURPOSES; PROVIDING FOR THE PAYMENT OF A
FEE OR CHARGE FOR THE USE OF THE PUBLIC RIGHTS -OF -WAYS; AND
PROVIDING THAT SUCH FEE SHALL BE IN LIEU OF OTHER FEES AND
CHARGES, EXCEPTING AD VALOREM TAXES; AND REPEALING ALL
PREVIOUS GAS FRANCHISE ORDINANCES. PUBLIC HEARING
APPROVED
Mayor Pro Tem Hill read this item into the record. No staff presentation was made.
Mayor Pro Tem Hill opened the public hearing and asked for anyone wishing to speak
on the item to come forward. There being no one wishing to speak, Mayor Pro Tem Hill
closed the public hearing.
A motion was made to approve Ordinance No. 1103, 2 Reading, Granting to Atmos
Energy Corporation, a Texas and Virginia Corporation, its successors and assigns, a
franchise to construct, maintain, and operate pipelines and equipment in the City of
Southlake., Tarrant County, Texas for the transportation, delivery, sale and distribution
of gas in, out of, and through said city for all purposes; providing for the payment of a
fee or charge for the use of the public rights -of -ways; and providing that such fee shall
be in lieu of other fees and charges, excepting ad valorem taxes; and repealing all
previous gas franchise ordinances.
Motion: Bledsoe
Second: Williamson
Ayes: Bledsoe, Fawks, Hill, Morris, Shafi, Williamson
Approved: 6 -0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
GRANTING TO ATMOS ENERGY CORPORATION, A TEXAS AND VIRGINIA
CORPORATION, ITS SUCCESSORS AND ASSIGNS, A FRANCHISE TO
CONSTRUCT, MAINTAIN, AND OPERATE PIPELINES AND EQUIPMENT IN
THE CITY OF SOUTHLAKE, TARRANT COUNTY TEXAS, FOR THE
TRANSPORTATION, DELIVERY, SALE, AND DISTRIBUTION OF GAS IN, OUT
OF, AND THROUGH SAID CITY; PROVIDING FOR THE PAYMENT OF A FEE
OR CHARGE FOR THE USE OF THE PUBLIC RIGHTS -OF -WAY; AND
PROVIDING THAT SUCH FEE SHALL BE IN LIEU OF CERTAIN OTHER FEES
AND CHARGES.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
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7A. ORDINANCE NO. 480 -491B (ZA14 -110), 1 READING, ZONING CHANGE
AND SITE PLAN FOR ANCOR CAPITAL PARTNERS ON PROPERTY
DESCRIBED AS LOTS 1 -7, BLOCK 1, MORRISON OFFICE PARK, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2720 EAST
STATE HIGHWAY 114 AND 300 -330 MORRISON PARK DRIVE,
SOUTHLAKE, TEXAS. CURRENT ZONING: "S -P -2" GENERALIZED SITE
PLAN DISTRICT. REQUESTED ZONING: "S -P -2" GENERALIZED SITE PLAN
DISTRICT. SPIN #4. (IF APPROVED, THE PUBLIC HEARING WILL BE HELD
ON NOVEMBER 18, 2014.)
APPROVED
Principal Planner Richard Schell presented item and was available to answer questions
from Council.
Applicant Michael Wright of M. J. Wright and Associates, Inc. presented item to Council
and answered questions. Scott Sandlin of Sandlin Companies was also available to
answer Council's questions.
A motion was made to approve Ordinance No. 480 -491b (ZA14 -110), 1 Reading,
Zoning Change and Site Plan for Ancor Capital Partners subject to Site Plan Review
Summary No. 3, dated October 13, 2014 noting to carry forward the approved variances
in the 2008 zoning approval; noting that the parking carport and archway area will have
a wrought iron design feature by the second reading; noting that the applicant will more
comply with the original 2008 site plan elevations; noting Council's willingness to move
forward with a larger building as noted by approximately 500 square feet as presented
this evening; noting the building elevation could deviate somewhat from what was
originally approved but still materially comply with the intent of the architectural
elements from the 2008 approval.
Motion: Bledsoe
Second: Williamson
Ayes: Bledsoe, Fawks, Hill, Morris, Shafi, Williamson
Approved: 6 -0
7B. ORDINANCE NO. 480 -680 (ZA14 -107), 1 READING, ZONING CHANGE AND
SITE PLAN FOR BAILEY BUSINESS PARK ON PROPERTY BEING
DESCRIBED AS TRACTS 2E1 AND 2E2, JOHN H. GIBSON SURVEY,
ABSTRACT NO. 591, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
LOCATED AT 1363 BRUMLOW AVENUE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "S -P -1" DETAILED SITE PLAN DISTRICT. PROPOSED ZONING:
"S -P -1" DETAILED SITE PLAN DISTRICT WITH "1 -1" LIGHT INDUSTRIAL
DISTRICT USES. SPIN #8. (IF APPROVED, THE PUBLIC HEARING WILL BE
HELD ON NOVEMBER 18, 2014.)
NO ACTION
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Page 9 of 13
Senior Director of Planning Development Services Ken Baker presented item and was
available to answer questions from Council.
Applicant and owner Brett Wilson presented item to Council and answered questions.
Although this item was not a public hearing, Mayor Pro Tem Hill asked if anyone wished
to speak.
Bill Vaughan, 401 Marshall Road, Southlake, Texas asked for Council consideration on
the density of the proposal, traffic concerns, and points of access.
A motion was made to approve Ordinance No. 480 -680 (ZA14 -107), 1 Reading,
Zoning Change and Site Plan for Bailey Business Park subject to Site Plan Review
Summary No. 3, dated October 29, 2014 noting variance approvals for the stacking
depth, the driveway spacing and the lotting requirements for a private street; noting that
applicant will attempt to negotiate a cross access easement to the property immediately
to the east; and noting that possibly the applicant will provide information for a more
detailed discussion on the drainage situation prior to the second reading.
Motion: Bledsoe
Second: Williamson
Ayes: Bledsoe, Morris, Williamson
Nays: Fawks, Hill, Shafi
Vote: 3 -3
City Attorney Allen Taylor explained that due to the 3 -3 vote, this item will move forward
to the next meeting on November 18, 2014 as a 1 reading when there is a full Council
to consider the item.
Mayor Pro Tem Hill called for a break at 11:04 p.m. and reconvened the meeting at
11:11 p.m.
7C. ORDINANCE NO. 480 -682 (ZA14 -119), 1 READING, ZONING CHANGE AND
SITE PLAN FOR KIRKWOOD CROSSING ON PROPERTY DESCRIBED AS
TRACT 4G, ABSOLOM H. CHIVERS SURVEY, ABSTRACT NO. 299, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1200 NORTH
CARROLL AVENUE, SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT
ZONING: "AG" AGRICULTURAL DISTRICT. REQUESTED ZONING: "S -P -1"
DETAILED SITE PLAN DISTRICT. SPIN #3. (IF APPROVED, THE PUBLIC
HEARING WILL BE HELD ON NOVEMBER 18, 2014.)
APPROVED
Principal Planner Richard Schell presented item and was available to answer questions
from Council.
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Applicant Rich DeOtte presented item to Council and answered questions.
A motion was made to approve Ordinance No. 480 -682 (ZA14 -119), 1 Reading,
Zoning Change and Site Plan for Kirkwood Crossing subject to Site Plan Review
Summary No. 3, dated October 27, 2014 accepting the recommendations made by the
Planning and Zoning Commission with the exception of the Highland entrance that has
a right -out only and stating that the applicant will bring back design alternatives for that
entrance; noting the applicant will bring back an alternative site plan that would move
Building Two up further to the north from the 15 -foot setback and preferably to 30 -feet;
noting that the applicant will not have any air conditioning, mechanical or electrical
service panel outlets facing Carroll Avenue and that the HVAC equipment will be
screened; and approving the variances for the driveway ordinance on Carroll Avenue
and Highland.
Motion: Bledsoe
Second: Williamson
Ayes: Bledsoe, Fawks, Hill, Morris, Shafi, Williamson
Approved: 6 -0
7D. ORDINANCE NO. 480 -684 (ZA14 -120), 1 READING, ZONING CHANGE AND
SITE PLAN FOR WHITE LINE SELF STORAGE ON PROPERTY DESCRIBED
AS TRACTS 6D8 AND 6D9, J.G. ALLEN SURVEY, ABSTRACT NO. 18, CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 750
DAVIS BOULEVARD AND 2360 MICHAEL DRIVE, SOUTHLAKE, TEXAS.
CURRENT ZONING: "AG" AGRICULTURAL ZONING DISTRICT.
REQUESTED ZONING: "S -P -1" DETAILED SITE PLAN DISTRICT. SPIN #10.
(IF APPROVED, THE PUBLIC HEARING WILL BE HELD ON NOVEMBER 18,
2014.)
TABLED
Senior Director of Planning Development Services Ken Baker presented item and was
available to answer questions from Council.
Applicants Rich DeOtte and Curtis Young presented item to Council and answered
questions.
Although this item was not a public hearing, Mayor Pro Tem Hill asked if anyone wished
to speak. Mayor Pro Tem Hill read two responses in opposition into the record from
Brian Zvonecek, P. O. Box 93654, Southlake, Texas and Brad Davis, 684 Davis
Boulevard, Southlake, Texas.
Bill Vaughan, 401 Marshall Road, Southlake, Texas stated that he is the real estate
agent for this project representing the buyer, and he spoke in support of the project.
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Trilby Kuelbs, 1831 River Oaks Drive, Westlake, Texas spoke in opposition.
Greg Kuelbs, 1831 River Oaks Drive, Westlake, Texas spoke in opposition.
After discussion with Council, Mr. DeOtte asked to table this item to allow time to meet
with adjacent residents.
A motion was made to table Ordinance No. 480 -684 (ZA14 -120), 1 Reading, Zoning
Change and Site Plan for White Line Self- Storage to the November 18, 2014 City
Council meeting.
Motion: Bledsoe
Second: Williamson
Ayes: Bledsoe, Fawks, Hill, Morris, Shafi, Williamson
Approved: 6 -0 (to table)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV14 -015, VARIANCE TO THE CONDITIONAL SIGN PERMIT FOR
SOUTHLAKE TOWN SQUARE, PHASE ONE, FOR COLUMBIA
SPORTSWEAR LOCATED AT 1253 MAIN STREET, SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning Development Services Ken Baker presented item and was
available to answer questions from Council.
Applicant Michelle Thiesen with Southlake Town Square presented this item to Council
and answered questions.
A motion was made to approve SV14 -015, Variance to the conditional sign permit for
Southlake Town Square, Phase One, for Columbia Sportswear located at 1253 Main
Street, Southlake, Texas allowing the painted sign (option 2) depicting the man walking
down the beach; the square footage of the sign; the plaque which consists of two logo
image signs on either side of the portal entrance to the front; and subject to Revised
Staff Report dated November 4, 2014.
Motion: Bledsoe
Second: Williamson
Ayes: Bledsoe, Fawks, Hill, Morris, Shafi, Williamson
Approved: 6 -0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA)
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11. MEETING ADJOURNED.
Mayor Pro Tem Hill adjourned the meeting at 12:53 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
C___.)CAC9
John C. Terrell
Mayor
ATTEST: ,,,«,,,,,,,,,,,,,
Lori Payne, TRM s i y�
City Secretary • ••••••• ••••°
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